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November 2017
HISTORIC PRESERVATION COMMISSION OF SOUTH BEND AND ST. JOSEPH COUNTY County—City Building, South Bend, IN 46601 sjcindiana.com/438/fIistoric-Preservation-Commission Phone: 574/235.9798 Fax: 574/235.9578 Email: SBSJCHPC@sjcindiana.com Timothy S. Klusczinski, President A Certified Local Government of the National Park Service Elicia Feasel, Executive Director MONDAY, NOVEMBER 20, 2017-7:00 p.m. -MEETING AGENDA COUNTY—CITY BUILDING, 13th FLOOR, ROOM 1308 I. CALL TO ORDER, ROLL CALL IL PUBLIC HEARING A. CERTIFICATE OF APPROPRIATENESS 1.2017-1101 706 N St Joseph Street #8308-92 River Bend 2.2017-1101A 805 Leland/808 Ashland #9574-05 Chapin Park 3.2017-110113 705/705 Lincoln Way East #6846-80 Edgewater Place III. HEARING OF VISITORS IV. REGULAR BUSINESS A. APPROVAL OF MINUTES 1. October 16, 2017 B. TREASURER REPORT 1. Location Report C. STAFF REPORTS . 1. Correspondence 2. Executive Director 3. Deputy Director 4. Preservation Specialist 5. Legal D. COMMITTEE REPORTS 1. President V. OLD BUSINESS VI. NEW BUSINESS A. 2018 BUILDING SOUTH BEND PARTNERSHIP B. NOMINATING COMMITTEE VII. ANNOUNCEMENTS AND MISCELLANEOUS MATTERS VIII. ADJOURNMENT Telephone interpreter service is available upon request free of charge for individuals with limited English proficiency. Auxiliary aid or other services are available upon request free of charge. Please give reasonable advance request when possible. HISTORIC PRESERVATION COMMISSION PUBLIC SIGN IN SHEET November 20, 2017 Because distribution of federal funds may be involved, the City of South Bend is required to maintain a record of whether members of the public attending this hearing or event are minorities. Please designate your status using the following letters: w (White/Caucasian), B (Black), H (Hispanic), O (Other). If you are female, include F, and if you are disabled, include D. Hearing of Visitors is limited to three (3) minutes per person. NAME ADDRESS W, B, F, D H, O S 4C4J NnA �hE 77O� Al. S7'�af��Fr si STAFF REPORT CONCERNING APPLICATION FOR A CERTIFICATE OF APPROPRIATENESS Date: 6 November 2017 Application Number: 2017-1101 Property Location: 706 N St Joseph Street Architectural Style/Date/Architect or Builder: American Foursgaure / 1905 / "The Good House" Property Owner: Mark Zimmerman Landmarl: or District Designation: River Bend Historic District 48308-92 Rating: Contributing DESCRIPTION OF STRUCTURE/ SITE: This two-story American Foursquare sits on a fieldstone foundation. The second story has a slight overhang. The hipped roof has asphalt shingles, hipped dormers, and a center brick chimney. The street facing side has concrete steps and stoop, an iron railing, and a corrugated metal overhang. Windows are 9 -pane fixed on the front first story, 1/1 doable hung. The dormer has a 6 -pane casement. Windows have aluminum storm windows, a wood front door with aluminum storm door. A detached one -car concrete block garage with a flat roof is to the rear of the house. ALTERATIONS: Siding is not original and predates the district designation. Large overgrown shrubs were removed from the front yard with COA # 2001-0608-2. Asbestos shingles were replaced with the current asphalt shingles with COA #200671024. At some point, vinyl windows were installed on the south side of the main floor. APPLICATION ITEMS: "Install 5 replacement windows." DESCRIPTION OF PROPOSED PROJECT: Applicant seeks to replace 5 windows with white Champion Comfort 365 windows in the following locations: in the living room on the west side, a picture window (51 %Z" x 65"); in the front room on the west side, another picture window (51 ''/z" x 65"); on the north side, one double -hung window in the stairwell ( 23 1/2" x 45"); in the living room on the north side is a 2 -Lite slider window (42 3/a" x 23"); and in the kitchen, a double -hung window (293/4" x 393/4"). PRESERVATION SPECIALIST REPORT: On November 6, 2017 at approximately 1:30 PM I visited the property located at 706 N St. Joseph within the River Bend Local Historic District. i met with Mark Zimmerman to document the condition of the windows that they, have applied to replace. In full disclosure the owners of the property Mark and Nancy are personal friends and I have performed work on the house prior to my tenure at Historic Preservation. I am familiar with the status of the front windows in particular as I had previously attempted to help winterize those years ago. The first two windows on the application are the front (west) picture windows. These were not originally picture windows but actually double hung. The previous owner of the house removed the sashes, then took the wood stonn window and installed it in the first set of tracks between the interior and parting stops, they then added an aluminum storm window to the outside. This setup is ill-fitting at best and has had different filler wood to help keep the wood storm in place. Air infiltration is prolific on both front windows as both of these have had the same treatment. The third window is the horizontal window near the northwest window. The sash itself is in good shape and has a wood storm window on the exterior. The desire of the owner is to have a window that operates since they have never had airflow towards the front of the house. The fourth windo%v is a double hung on the north side of the house at the landing of the stairs. The bottom sash has significant deterioration and due to settling and damage from nearby construction and roadwork, the window is out of square. Photographs will depict the repairs the owners have made to the plaster walls. The lower left corner of the frame has enough of a drop that outside water has blistered the interior wall. Upper sash is painted in place but is separated due to pressure from being out of square. The fifth and final window is a non -original aluminum replacement window that does not stay open and faces the rear yard of the house. Steve Szaday, Preservation Specialist STANDARDS AND GUIDELINES: River Bend Local Historic District C. windows and Doors Window and door frames are in most cases «ood. Brick structures have stone sills and brick lintels. In some cases where synthetic siding_ has been applied, window trim has been covered. i\tany structures in the district have aluminum storm windows. Some houses retain wood framed storm windows. Required Original windows and doors including sash, lintels, sills, shutters, decorative glass, pediments, hoods and hardware shall be retained or when deteriorated beyond repair, replaced with units and trim resembling the original. Recommended Wood frame storm %% inflows and doors, painted to match the original, should be used but should not damage existing frames. If new sash and doors are used, the existing or original materials, design, and hardware should be used. When metal storm doors are used, they should be painted, anodized or coated to match the existing. when awnings are used they should be of canvas material. Prohibited Original doors, windows, and hardware shall not be discarded when they can be restored and re -used in place. New window and door openings which would alter the scale and proportion of the building should not be introduced. Inappropriate new window and door features, such as aluminum and insulating glass combinations that require removal of the original windows and doors, shall not be installed. Not recommended Awnings. hoods or fake shutters made of metal, vinyl or fiberglass should not be used if they, would detract from the existing character or appearance of the building. STAFF RECOMMENDATION: Staff would prefer to see wood Nv►ndows installed on this structure. That being said, vinyl windows are already in place on the south side on the ground floor, and an argument can be made that the aesthetics of the property would be better served by creating continuity on the entire floor. With consideration of the existing Standards and Guidelines of the River Bend Local Historic District, staff recommends approval as applied. Written by Adam Tocrin- Depttty Director Approved by Elicia Feasel Executive Director / L-1 i I Vv --7 Ll 5 OG of G1! Application - FOR - Certificate of Appropriateness Historic Preservation Commission of South Bend & St Joseph County 125 S. Lafayette Blvd., South Bend, Indiana 46601 Mailing Address- County -City Building, South Bend, Indiana 46601 Phone: 574-235-9798 • Fax: 574-235 9578 • Email• SBSJCt-t1'Mo.sr-joSeph inuS Website: http://www.stjosephcountyindiana,com/sjchp/indexhtml OFFICE USE ONLY»» > DO NOT COMPLETE ANY ENTRIES COMMINED IN THIS BOX »»» OFFICE USE ONLY Date Received it' I 1 1't Application Number 2- ° -7 - i f o i Past Reviews: BYES (Da!eofWt Reviev) 700 c, - to z a ❑ NO Staff Approval authorized by: Title: Historic Commission Review Date: Ej Local Landmark [Local Historic District (Name) Q�►.�e �. �-1 Ej National Landmark E] National Register District (Name) Certificate of Appropriateness: [] Denied [] Tabled [] Sent To Committee [] Approved and Issued DATE Address of Property for proposed work: "i0(o AJ �q--JOS('pi--, .5�. � 5C>t:�]� •T�rY� J � ��'�t ` Stmt Number and Sheet Name Name of Property Owner(s): (phase Print) I "Y t K t Yl 14110 r-IIYc ,� Address of Property Owner(s): 7()(0 /t - ,. �i�Sc , '9- `JCS t X41 (-A -: t. 1-1 w'i4) Contractor(s) Name: N-r_c lY.Pni 1,01 r Contract Company Name: Contractor Address: 115 Lo PC) t''a'1 City: -=-) 1AL�sJ �i� Phone: (n3oo Current Use of Building: .:5I rte' 1-e--PL-0_N I I L-( Single Family - Multi -Family - Commercial - Government - Industrial - Vacant - etc.) Type of Building Construction: n�41t'r (Wood Frame - Brick - Stone - Steel - Concrete - 011ier) Proposed Work:In-kind n Landscape (] New (Replacement (not in-kind) Ej Demolition (more than one box tray be ehe;ked) Description of Proposed Work: Owner/Contractor. Fax -.'n -yd ©`'5i; -0 3 Sa- e-mail 5t_)uq)-413 Lugs p Gr -4- M's 4 e � respcm �ith only one designe�Y _) —C��� " and/or — APPLICATION REQUIREMEWS ARE LISTED ON REVERSE SIDE — �� Ile i istailation Instructions ZIMMERMAN, MARK, GUST # 14759 A/ 706 N ST JOSEPH ST AX ID 7450001061 �It SOUTH BEND, IN 46601 10/102017 9 �7 CONTRACT: $5,780.00 Phone: (574) 387.9023 COD: $2,926.00 ADAM GONZALEZ t Windows DEPOSIT: $2,854.00 FIN APPD: $5,780.00 L-"f� C' � Double Hung 2 whiler� 2 Lite Sader i white f OSG 1> Picture Window 2 white Basement 1st 2nd Meas. Date: initials: / Coil= Champion Windows of South Bend Caulk ��,� 715 West Edison Rd. 4 Cj Foam = _Z Mishawaka, IN 46545 Phone (574) 256-3DD0 L Vinyl = 1-888-321-7300 ` Grids Glass i Window Size # LOC. Code Style Color W X H Lo r- Style OBS Loc. Comments 0 1 STh1R UN cnl Z3f�zx y5 Te:j z 3 LIZ f L L5 1 Z --x 65 �fiti 1 4 FF-- -P W I d-- X 5 k-- H 2 9 319 x 39�IY c�vcv' 6 x ' 7 X 8 X 9 X 10 x 11 x 12 x 13 x 14 x 15 x 16 x 17 x 18 x 19 x 20 x Ile i W E MAKE THE WIN DOWS IfOU MAKE THEM YOUR OWN Every home is unique in style and design; our Comfort 365' Windows come in a wide range of options to match the aesthetic and performance goals of your home. CHOOSE YOUR STYLE CasementvAth Fixed Center Garden Customizable Shapes ------------------ Double-Hu g \11: Picture 2 -Lite Slider 3 -Lite Slider with Fixed Center Casement Bay CasementvAth Fixed Center Garden Customizable Shapes CHOOSE YOUR GRID _7 4 t z Oriel Casement Double -Hung Bay CHOOSE YOUR GRID 6 Awning Casement Bow 0" 5 7-77 U R., Prairie Hopper Glass Block AI 4 Colonial Diamond Open Prairie 6 Awning Casement Bow 0" 5 7-77 U R., Prairie Hopper Glass Block AI Our superior -quality frame and glass provides strength, performance, and beauty while maximizing your outdoor views 12 Point Fusion -Welded Frame For superior strength i Stainless Steel Constant Force Balance Provides dependable and easy sash operation No Impurities, No Alloys For optimal strength and performance Insulated Glass Argon gas -enhanced Champion Comfort 365' Glass Lead -Safe Composite Lock Creates a weather-proof seal and provides enhanced security Overand Under Interlock at Meeting Rails Helps prevent air leakage and drafts Double -Hung, Tilt -In Sashes Makes window cleaning easy Maximum Viewing and Light With our trim -line design Triple Weatherstripping Heavy duty to prevent air/tinter infiltration Additional Insulation No metal; with foam enhanced insulated frames forgreater energy efficiency Deep Pocket Sill Less drafts, better security 6ce��rapo�� star r }ti }�•:l'' .'.Arcs, ! \ r `?�A."C.T„, fig l.Nj` `zr'F..i f�.'Y i' rt{�,� s�;, t`A �"�... .t ^`' ii ""`,�'•."t 'E. �."`� , W,,�, ), ��trR t ,,,� _ �l„�.. ;��.�•�4 ° ^r�ar' pp ,lYSlt if,;�d���, Y� ., ,+.r�yx,:�#'' ri'...tr ,z is � LLQ'; �xJ- t { ,�'.� � 1'r� f 1! 1�r y�� 4�"ya1} ?• � fi � ... %i. +r ... ,�',, : a! 1. "." t� .►�� �.L.�ii�t iLaii +gar .• �-"^�` �, ., ... ".'`" � - .•re %� '��:et, iQ` ....ins, rx�_.,::;D'lu::.,... Sammi' - IJV , ♦'..� k.."�:'^..+:'•'— ^_"M,,. �. w r v s .... � ++.�^-,gyp. �''4 �i+`t``a-. "�"+er��i'�'' '.y,.: .,. , - � R •^w i1 ^t+�.�s: ,.��•1��4v,� . _ .r'."�� -z, a.l" -�a- '`A *��.'�a,�• t: `^°,� . "a. _.. "�`e d yip `.r:.. �:�:+Prt'r,;:. -l,•"•1 �'.'i:-1'�,y�i ♦4,1..,'.,x,,, ,` ty�,�,�sv�i��: - IJV , ♦'..� k.."�:'^..+:'•'— ^_"M,,. �. w r v s .... � ++.�^-,gyp. �''4 �i+`t``a-. "�"+er��i'�'' '.y,.: .,. , - � R •^w i1 ^t+�.�s: ,.��•1��4v,� . _ .r'."�� -z, a.l" -�a- '`A *��.'�a,�• t: `^°,� . "a. _.. "�`e d ,_ � . til „a. �• � �5.�,� W�rr.�ir �iW...e.,,aL.�i .� STAFF REPORT CONCERNING APPLICATION FOR A CERTIFICATE OF APPROPRIATENESS Date: 8 November 2017 Application Number: 2017-1101A Property Location: 805 Leland Avenue / 808 Ashland Architectural Style/Date/Architect or Builder: Queen Anne—Free Classic/ 1902 (1929 Remodel) / Wandell R McErlain (remodel?) Property Owner: Ingersol Financial LLC - Landmark or District Designation: Chapin Park Local and National Historic District, Ordinance 99574-05 Rating: N/A DESCRIPTION OF STRUCTURE/SITE: The 2 -story free classic irregular -frame house sits upon a concrete foundation. A garage space at the rear of the structure provided the foundation of an extensive later non- conforming addition. The house is encased in asbestos siding and has louvres and gable returns. The roof is hipped with cross gables and has a central chimney. The front of the house has a 1/3 -width shed with replacement baluster and support posts. The windows are 1/1 double hung with molded crowns and trim. Replacement storms encase the windows. ALTERATIONS: Asbestos. siding is not original and predates the district designation. Extensive modification of the existing garage space created additional living space prior to the establishment of the Historic District (ca. 1929). CoA 92011-0811 called for the replacement of the wood deck and railings of the front porch. CoA #2014- 0724A removed a storm damaged pine tree leaning over the house as well as overgrown bushes. APPLICATION ITEMS: "Demolition of house:' DESCRIPTION OF PROPOSED PROJECT: Code Enforcement of the Cite of South Bend submits an application for a Certificate of Appropriateness to demolish the existing structure. Property has appeared regularly at Code Enforcement hearings for the past two years during the tenure of multiple o%vners. Continuous enforcement and repeated fines have been imposed on the property owners of record. City has continued to maintain the property in the absence of an attentive property owner, including securing the building and the maintenance and care of the grounds. Continued neglect has degraded the structure to a deplorable state, and little activity by the property owner has been witnessed in multiple years. Owner of record ("Ingersol Financial, LLC" or "Ingersol Financial Midwest Land Trust") appears to have a ranging portfolio of properties in the Midwest. Although not indicative of their entire portfolio, a property in Muskegon, Michigan was declared `'substandard, dangerous and a public nuisance" on August 3, 2017; bids for demolition were requested by the cit; and the city subsequently awarded one on November 3rd, 2017 (see attached documents and news articles). PRESERVATION SPECIALIST REPORT: Ott November 6, 2017 at approximately 10 AM. I met with inspectors from South Bend Code Enforcement to walk through the property located at 805 Leland/806 Ashland. l am familiar with the property as I did a precious walk through in 2014. The property has had a number of onners by %Nay of tax salts and transfers. I have attended 6 different code hearing in regards to this property since 2014. This last owner had done a down to stud removal of Halls on the first floor. There have been numerous repairs on the rear portion of the structure and sone ceilings that were down in 2014 that are non" in place. I fowever, the ceiling on the south side of the structure on the second floor has indications of water damage and infiltration. The outside photos show an area where the roof meets the fascia and the roofing material is hangina. This is the same room that has the n iter damage inside. The rear addition uas actually an attached garage that hada second story added later on. As well as an additional story added to a lower level located at the northwest corner. Although the addition above the garage appear sound, the addition added later is " sponge%" to walk on. There was movement as I walked across the floor both from the floor and the Hall that separated the two additions. I walked through the basement and could see areas where the mortar has failed as well as some attempts to make repairs. Disintegrated mortar is in plies as a result of water infiltration. i saw from the outside symmetrical cracks on both sides of the cast wall about 12 inches off the corner. These cracks go front the siding well into the ground level. The foundation on the exterior is concrete but the interior Michigan basement is brick. Photographs will show daylight from the interior of the basement. I do not find the structure to be deteriorated beNond repair. llo%ke%er. the rear additions Nkould need to be removed as the% are not structurall% sound and add burden to the rear %%all of the ori0inal structure. The roof tine at the addition has tailed in the past as Dater marks and ceiling calve -ins have been indicatise of that. The east Halt of the basement could need serious repair and bracing. The chinme% has had stucco - applied over brick but is out of square and is leaning. Ste%e Szadav Preservation Specialist STANDARDS AND GUIDELINES: CHAPIN PARK IV. Safety and Building Codes A. Building Code Requirements Required Building code requirements shall he complied with in such a manner that the existing character of the building is preserved. Recoalntended Local building code officials should be consulted to investigate alternative life safety measures that mill preserve the architectural integrity of the structure.Variances for historic properties should be imrstigated. I...] V. GEN ERA I. A. Buildings in the district should not be demolished except i% here buildings pose a threat to the public safety, and demolition is the only alternative. Documentation of interior and exterior features of the original buildings, especially homes rated as historically significant, is encouraged. Measured drawings and photographs may be submitted to the Historic Preservation Commission for safekeeping and future reference. B. A Certificate of Appropriateness is required before nuwing any building or structure. 1 he moving a building �Nithin. out of or into the district is discouraged: ho« ever, moving is preferred to demolition. Building incompatible %N ith existing structures in the historic district shall be prohibited. V1. ENFORCEMENT PROCEDURES [enforcement of the preseration guidelines and standards for the historic district is made possible in the Zoning Ordinance of the Cite of South Bernd. ordinance No. 5565-73, as amended and the historic Preseration Commission's Preservation Plan, The Ilistoric Preservation Commission may petition the Building Commissioner to use the legal means available to hint'her to force the maintenance and'or repair ofam building or structure %%ithin the historic district in accordance %%ith the intent of this ordinance. 'I his ordinance. however, does not prevent the ordinary maintenance and repair of any building or structure mhich (toes not involve a change in any exterior feature, nor does it prevent the reconstruction. alteration. demolition or ntoN ing of any building or structure �%high the Buildine Commissioner or other official has determined to be a hazard to public safety. I...] in making its determination. the I listoric Preservation Commission shall consider three tactors: first, appropriateness of the proposed work to the preservation of the building and district; second. the detriment to the public welfare if the proposed %%ork is permitted even though it is not deemed appropriate. third, the potential hardship that the denial of the Certificate of Appropriateness would cause the applicant. STAFF RECOMMENDATION: The City of South Bend has maintained the property (to the limits of their ability and legal obligation) on behalf of the owner of record for this duration, and will incur an undue financial burden by continuing this process. Seeing, how the property owner: failed to respond to any attempts at communication by representatives of the city; failed to offer representation at Code Enforcement hearings: failed to execute the requested improvements to maintain the property to keep the structure in compliance with code enforcement requirements; and most deplorably allowed this property to degrade to its current state where it poses a threat to public safety (as determined by the Code Enforcement representatives), staff recommends approval of the request for Certificate of Appropriateness for demolition. Furthermore, this finding is based upon adherence to Building Department requirements and Chapin Park Historic District Slawhirtls & Gidelelines. We are pained by the property owner's inability (or lack ofdesire) to attempt to maintain, improve, or sell the property, and saddened by the inevitable prospect of demolition (be it through neglect or otherwise). The Chapin Park Historic District and the Cite of South Bend are both ill -served by the continued degradation of this property. Written by Adam Toering Deputy Director Approved by Elicia teasel Executive Director HISTORIC PRESERVATION COMNIISSION OF SOUTH BEND AND ST. JOSEPH COUNTY County—City Building,, South Bend, IN 46601 http:/hvwtv.stjosepheounq indiana.com/438/Historic-Preservation-Commission Phone: 574/235.9795 Fax: 574/235.9578 Email: SBSJCIIPC@sjcindiana.com Timothy S. Klusczinsid, President A Certified Local Government of the National Park Sertiice Elicia Feasel, Executive Director APPLICATION FOR A — CERTIFICATE OF APPROPRIATENESS OFFICE USE ONUS»»>DO NOT C011PLFTF ANY ENTRIES CO\'TAI\'ED Lei TIUS BOX«««OFI7CEUSE ONLY ' I Date Received: 11 1 t 'Z"t -7 Application Number: 2-01 1100'A Past Reviews: DYES (Date oft ast Reriett) ❑ NO Staff Approval authorized by: Title: Historic Preservation Commission Review Date: ❑ Local Landmark ❑ Local Historic District (Vane) ❑ National Landmark ❑ National Register District (faire) Certificate Of App Menled teness: ❑ Tabled ❑ Sent To Committee ❑ Approved and issued: Address of Property for proposed work: UGJ" y� r (Street Number—Street Name—City Zip) Name of Property Owner(s):i�� 7 �,�5 L C) 41Ak C/A t^ L -L' C Phone 9: Address of Property Owner(s): / lG L% tf /./f �j-r)lv'y Rv, .4-50, 141 A /:-,,w,/Z) A (Street Number—Street Name—City—Zip) Name of Contractor(s): 74, RE br- 70? AA JA)PT) A T�'J�27 CIPL)NS Phone Ih Contractor Company Name: Address of Contractor Company: '51 (Street Number—Street Name—Cit)--Zip) Current Use of Building: �' fE rAJX )L%/ (Single Family Mitlti-Family—Commercial—Government Industrial—Vacant—etc.) Type of Building Construction: /VM9 /t'jzo" rs (lYood Frame Brick—Sion"feel—Concrete—Other) Proposed Work: ❑ In -Kind _ ❑ Landscape ❑ New ❑ Replacement (not in-kind) Demolition (more than one box may be checked) Description o f P ro p o s e d Wo rk: -h—E-%_V)G/L17'1 UW (//= 1AM135 r 7MGLt=�btt�°`)SO�rifi(hr�n )tii, Dov, Owner e-mail: , and/or Contractor e-mail: X //� /It / ��'GA>` l and/or X Signature d btivni'r Signature of Contractor By signing this application I agree to abide by all local regulations related to project and to obtain a Building Department Permit, Vapplicable. —APPLICATION' REQUIREMENTS ARE LISTED ON RE«RSE SIDE— DEPARTIv1ENT OF CODE ENFORCEMENT CITY OF SOUTH BEND, INDIANA CITY OF SOUTH BEND Petitioner Vs INGERSOLL FIN MSV LAND TRUST EBURY FUND I IN LLC Respondents; ORDER TO COMPLY AND NOTICE OF CONTINUOUS ENFORCEMENT HEARING ORDER ISSUED: 5/18/2017 CASE NUMBER: #14-338 ACTION ORDERED: DEMOLITION' OF HOUSE, VACATE & SEAL, AND CIVIL PENALTY HEARING DATE: JUNE 15, 2017 To: NGERSOLL FIN MW LAND TRUST, EBURY FUND I IN LLC: Pursuant to Indiana Code 36-7-9, you must take the above ordered action at the following property: Property Address: 805 LELAND AVENUE County Key Number: #18-1060-2566 State Parcel Number: 9;71-08-02-426-003.000-026 You must comply with this order and pass inspection by the City of South Bend Department of Code Enforcement by JUNE 15, 2017. The attached Code Violation list describes the property maintenance code violations which must be remedied by this date. If you have title to this property or are the land contract purchaser, you are responsible for complying Nvith this order. If you have a lien or other similar interest in the property, this notice is for your information, so that you may take appropriate action to protect your interest. A hearing regarding this order will be held in Room 1308 of the County -City Building located at 227 W. Jefferson BIvd. in the City of South Bend, County of St. Joseph, State of Indiana on JUNE 15, 2017, at 1:30 PM. You have a right to appear at the hearing, with or without legal counsel, to present evidence and arguments, to cross-examine opposing witnesses. Based upon the evidence presented, the Hearing Officer may affirm, rescind, or modify this order. Your failure to comply with an affinned or modified order may result in one or more of the following: (1) one or more immediate or postponed civil penalties of up to five thousand dollars ($5000.00), the possibility of such civil penalties being entered as a judgment lien against you and a special assessment added to the property tax bill for the parcel; (2) an injunction issued by the St. Joseph County Circuit or Superior Court, which would require compliance; (3) appointment of a receiver to take possession of the property to complete the ordered action; .(4) and employment of a contractor to perform the work required by this order, and a judgment and special property tax assessment for the cost to complete the work. If you request additional time to comply with this order and show good cause for the request, the Hearing Officer may grantAbe request, but may require you to post a cash performance bond of not more than thirty percent (30%) of the estimated cost to complete the ordered action. In addition, you tivill be responsible for scheduling and passing inspection by the Department of Code Enforcement by the date specified. The Department will NOT schedule this new inspection; you must do so. If the ordered action is not completed and inspection passed within the time allowed, the bond will be forfeited. This is a continuous enforcement order as defined by I.C. 36-7-9, and therefore is in full force and effect without the ne6d to seek additional compliance, abatement or orders for the same or similar violations. Ongoing compliance and enforcement activities are authorized if necessary, and fees and costs may be assessed and collected without the need for additional notice or hearing. You have the right to file an appeal of the Hearing Officer's decision in Circuit or Superior Court, if you do so within ten (10) days of the decision. Neither the Hearing Officer nor any City representative will be able to assist u in filing an appeal. If you transfer your interest in this property, you are required first to supply full information regarding this order to any person who may take or agree to take an interest in the property. You must also notify the Department of Code Enforcement in writing within five (5) days after the transfer or agreement of the frill name, address, and telephone number of any person who takes a substantial interest in the property, and send the Department a copy of the deed or other legal instrument by ,which the transfer or agreement was made. Any person who owns a fee interest a life estate interest, or the equitable interest of a contract purchaser in this property may not purchase a tract offered in a tax or assessment delinquency sale without first complying with this order. Please direct all inquiries regarding this order to the Department of Code Enforcement, 1311' Floor, County - City Building, 227 W. Jefferson, South Bend, IN 46601, telephone (574) 235-9486. Randy Wilkerson Director, Department of Code Enforcement City of South Bend • Enclosure: Copies of Code Violation list, (x) pp. NOTICE -FOR HEARING AND SIGHT IMPAIRED PERSONS: Auxiliary aid or other services are available Wr + RIOR CODE LIST PAGE I OF 2 PAGES PROPERTY ADDRESS: 805 LELAND AYE. DME: MARCH 25, 2016 STRUCTURE: SINGLE FAMILY HOUSE 1N813ECTOR: STAN MOLENDA THE ABOVE STRUCTURE HAS FOR FOLLOWING CODE VIOLATIONS INTERIOR VIOLATIONS AS VM1 LAVED THROUGH TBE FRONT DOOR. ENTRY HALL 1. Doors —missing knob and lock sets from the prince entry door. 2. Door/wall—missing stop/s from doorjamb. 3. Ceiling =—peeling piant. 4. Wall/s — peeling pAut. LTVING/DEN"TG ROOM 5. Walls —missing covering leaving framing exposed. 6. Floor—missing heat and air return covers. 7. Electric —open wiring, incomplete repairs. SOVrH WEST ROOM AS VIEWED FORM THE SIDEWALK 8. Window — broken glass, west window. 9. Windo�vs — missing stops leaving sashes loose in frame. 10. Doors — missing knob set hardware from one door. 11. Electrical— outlets and switch missing covers. 12. Floor—worn surface. GENTRAL 13. Smoke detectors — no visible smoke detectors. 14. Utilities and appliances — a complete interior inspection is necessary to determine the conditions of fixtures, appliances and sex-decs. j:NTF- ► lQ;, tODE LIST PAGE 2 OF 2*PAGES PROPERTY ADDRESS: 805 LELAND AVE Section 202.0 General Definition: Workmanlike: Executed in a skilled manner; e.g., generallyplumb, level, square, in line, undamaged and without marring adjacent work. To be workmanlike, maintenance or repair work must be performed in a manner consistent with work done by a spilled craftsmen, In general, floors should be levol, walls plumb and square, and windows installed so that they operate easily and fit within the rough opening to'exclude the elements. The above violations are cited from the International Property Maintenance Code, 2000 edition..A copy of this Code is available for review in the Department of Code Enforcement Office on the 13m, floor of the County: City Building. EXTERIOR CODE LIST PAGE 1 OF 2 PAGES PROPERTY ADDRESS: 805 LELAND AVE DATE: NIAY 17, 2017 UPDATE FROM MAY 21, 2014 STRUCTURI�,: RESIDENTIAL INSPECTOR: STAN MOLENDA THE ABOVE STRUCTURE HAS THE FOLLOWING CODE VIOLATIONS SOUTH SIDE 1. Roof — loose gutter section, main roof. 2. Roof — missing downspout elbows at downspout bottoms. 3. Paint — peeling from along areas at porch roof structure. 4. Paint — peeling and/or worn from steps. 5. Paint — peeling from door trim. G. Doors — boarded door opening indicating possible broken glass. 7. Handrails — constructed in a un -workmen like manner. S. Foundation/siding — plant overgrowth. 9. Siding — cracked section of bard siding. WEST SIDE 10. Windows — one broken glass, first floor window. 11. Chimney — deterioration where chimney meets roof structure. 12. Door — missing one insert from metal screen/storm door. 13. Concrete porch — missing section of concrete from deck. 14. Nall — cracked and broken sections of hard type siding at ground level. 15. Window — one sash rotted, with loose glass. 16. Paint — peeling from sections of wood trim. 17. Roof—missing downspout elbow from northwest. NORTII SIDE 18. Roof — tree overgrowtli. 19. Paint — peeling from sections of wood trim. 20. Wall — loose sections of siding at ground Ievel. 21. Handrails — Ioose, rusted. 22. Door — missing lockset. 23. Window/s — boarded opening indicating possible broken glass. EAST SIDE 24. Door — missing knob set. 25. Foundation/wall -- plant overgrowth. EXTERIOR CODE LIST PAGE 2 OF 2 PAGES PROPERTY ADDRESS: 805 LELAND AVE Section 202.0 General Definition: `i'orkmanlike: Executed in a skilled manner; e.g., generally plumb, level, square, in line, undamaged and without marring adjacent work. To be workmanlike, maintenance or repair work must be performed in a manner consistent with work done by a skilled craftsmen, In general, floors should be level, walls plumb and square, and windows installed so that they operate easily and fit within the rough opening to exclude the elements. The above violations are cited from the International Pronertv Maintenance Code. 2000 edition. A copy of this Code is available for review in the Department of Code Enforcement Office on the 13a`. floor of the County -City Building. ®ualiMna Continuous Enforcement Violations Sec. 16-28 Sec. 16-12 Limbs should be cut to 4 foot lengths and bundled with Trash containers or recycling bins left upon the sidewalk or string tree lawn Sec. 16-53 Animal waste Auto parts, tires, or scrap metal Bag(s) of trash or broken bag(s) of trash Boxes and/or boxes filled with household items Broken glass Demolition remains, such as wood, lumber, bricks, blocks, roofing material,• siding; plumbing or piping materials, scrap metal, or fencingmatezial Dilapidated, deteriorated or non-operable motorcycles, bicycles, trailers or mopeds Disassembled vehicles or vehicles w/o engines Empty/remove trash containers full of trash/debris Fallen or cut limbs, cut brush, dead trees, tree stumps, vegetation, or overgrowth Furniture not originally designed or manufactured for outdoor use; or furniture originally designed or manufactured for outdoor use,,-,Thich is now dilapidated or deteriorated Graffiti Household items -appliances such as washers, stoves, TV's furniture, water heater, carpet, or clothing Insufficient or no trash receptacles Latter, debris, broken bags of trash, trash and garbage Open excavations, uncovered or improperly covered holes or dirt piles Remove/empty dumpster fill of trash/debris Shopping cart Tire(s) Trash barrel of 75 Ibs full of loose trash Trees, shrubbery, weeds or other matter obstructing a public right of way or causing visual barriers which create vehicular traffic or pedestrian safety hazards Unseaworthy, dilapidated or non-operable boat(s) or jet ski(s) Water or other flowing onto public property Sec. 16-59 Grass and/or weeds over 9 inches tall Weeds on vacant lot over 9 inches tall Sec. 16-8 Grass clippings, leap -es or shrubbery clippings should be properly bagged Items out for special pick-up longer than 24 hours before pickup Trash containers or recycling bins may only be set out from 12:00 noon on the day prior to collections and must be removed within 24hrs of collection Yard waste/lirii"bs & branches must be separated from you regular trash and placed by the front curb on your regular trash day Sec. 16-60 Building materials or equipment may be placed or stored on lots only during the process of building on said lot or for a period of no longer than one month prior to the start of the building and no longer than 10 days after completion of the building Storage also requires a building permit Sec. 18-55 Displaying unassigned number Sec. 18-56 House numbers not 3 inches or conspicuously displayed Sec. 18-57 House numbers not displayed Sec. 18-7 Snow and/or ice removal Sec. 21-02.11 Stagnant water in pool/barrel/yard creating a health hazard or unsanitary conditions I.C. 36-7 Securing/Sealing unsafe building/premises against intrusion by unauthorized persons Removal of trash, debris, fire hazardous material, or public health hazard in and about the unsafe building/premises h w � A � uA •yY1r.. �,y� L ��; kv'1"` �k LSA' hie W�lyw , r �tY i` _ .t' _ a3` { -. 1•�� v :. � `��I .,�.�.�rt ;e��?� . �..—w---=� ; ,, I STAFF REPORT CONCERNING APPI,ICATION FOR A CERTIFICATE OF APPROPRIATENESS Date: 8 November 2017 Application Number: 2017-1101 B Property Location: 705 / 707 Lincoln Way East Architectural Style/Date/Architect or Builder: America_ n Foursquare / 1920 / "Seider Apartments" Property Owner: Mariana I.ara Landmark or District Designation: Edgewater Place Historic District 46846-80 Rating: Non -Contributing (Staff disagrees xvith rating and would deem it at least `'contributing") DESCRIPTION OF STRUCTURE/ SITE: This two-story 'American Foursquare' is rectangular in construction and sits on a brick foundation. The first story is brick, while the second story is wood shingle with a molded overhang between the two stories. The roof is gabled with a wide overhang; a pedimented gable and dormer is on the southeast roof face. The front of the structure has a Rill open porch with brick piers and walls. Windows are double hung. First story front fagade has wide paneled windows, second story has French doors leading to the balcony. One centrally located chimney has a brick corbeled top. ALTERATIONS: COA #1989-0118 permitted the installation of a 2"a floor porch railing including posts, balusters, and railings. The full balustrade on top of the balcony has been removed or was never installed. COA #1992-0618 permitted the replacement of existing copper lock asphalt shingle roofing with 3 -in -1 tab asphalt shingles. COA #2015-1203 retroactively permitted a complete tear -off and re- roofing with dimensional asphalt shingles, as well as the installation of new gutters. APPLICATION ITEMS: "Replaced 6 windows (exact same size, vinyl windows). Old windows were broken and really deteriorated. Painted the back stairs and porch to comply with code enforcement." DESCRIPTION OF PROPOSED PROJECT: Applicant seeks retroactive approval for the installation of 6 vinyl windows in place of previous wooden windows. Tile subject windows are on the northwest side of the structure. On the ground floor, the following windows were installed: two one -over -one windows are closer to the front of the house and one six -over -six window closer to the rear of the house. On the second floor, the following windows were installed: two one -over -one windows (directly above those on the ground floor) and a six -over -six window. For reference, multiple windows remain boarded up (and painted over) on both the first and second stories on the nortlnvest side of the house. Basement access windows are also boarded up and painted over. A single one -over -one 'original' window remains on the second story towards the rear of the structure. Unfortunately, no manufacturer information has been provided for the installed windows by the applicant. PRESERVATION SPECIALIST REPORT: I thought it best to provide a timeline in regards to my interactions on this project. •y December 3, 2015 -Work was being performed on the roof at 705 LWE without a COA/RNTE or permit. I stopped and gave my card to a worker on site. Within hours Mariana Lara was in the office and received an approved RME for roof repair. This information can be corroborated through m}• photographs and invoices. • January 19, 2017-A Code Hearing was held at RM 1307 at County -City Building. Mariana Lara was in attendance. The Hearing Officer ruled 6 months on the exterior with all necessary permits be pulled from both HPC and the Building Department. The owner agreed and no civil penalties nor performance bond ordered. • July 6, 2017-1 noticed new windows installed at the west side of the structure. (I was living in the neighborhood at that time) i left a business card on the front door and on the windshield of the vehicle parked at the rear of the address. On the back of the business card, I stated that windo�N replacement needed ail approved COA from HPC and a building permit. • July 7, 2017- 1 emailed the building department to slake them zmare that work %%as being done at 705 LNVE without the necessary permits. Later that day 1 stopped at the address when I saw sonleone parked at the location. I informed him that the Building Department would be coaling by to place a stop work order (red -tag) on the property due to a failure to obtain proper permits. I NNalked to the front of the house to see that illy card that I left the previous day %%as indeed taken from the front door. Mr. Lara was the one there at that time and was angry that we had done that and Nve couldn't make him stop although he was already done NN ith the windoN%s he was going to replace. He stated that we should have sent letters and not approached him telling him he was going to be red -tagged. I informed him that at the previous code hearing they agreed to get all the necessary permits but failed to do so. After several minutes of cursing. Mr. Lara sped off down the al ley. Three inquiries were sent via email checking on the status of a COA application prior by the Building Department prior to the Violations Letter being sent on August 16, 2017 I:mails show that a COA application was sent via email to the Lara's two weeks prior to the August 7, 2017 deadline to be heard in the August I IPC sleeting. A completed application was received November 1. 2017. Steve Szaday, Preservation Specialist STANDARDS AND GUIDELINES: Edgewater Place Historic District Guideline for Historic Preservation and Development H. EXISTING STRUCTURES A. BUILDING MATERIALS Required Existing exterior building materials shall be retained. Deterioration of wood materials shall be prevented through repair., cleaning, and painting. [...J C. WINDOWS AND DOORS Window and door frames are in nearly all cases good. Brick structures have stone sills and brick lintels; masonry block structures have masonry sills and lintels. In some cases where aluminum siding has been applied window trim has been covered. About half of the structures in the district have aluminum storm windows, the other half wood storm windows. Required Original windows and doors including sash, lintels, sills, shutters, decorative glass, pediments, hoods, and hardilare shall be retained or Ns lien deteriorated beyond repair, replaced with duplicates of the existing or original. Recommended Wood fi-anle storm windows and doors. painted to match the existing or original, should be used but should not damage existing frames and should be removable in the future. If new sash and doors are used, the existing or original, design• and hardware should be used. When metal storm doors are used, they should be painted anodized or coated to match the existing. When a\N nines are used they should be of canvas material Prohibited Existing or original doors, windows, and hardisare shall not be discarded %N hen they can he restored and re -used in place. New m inflow and door openings which would alter the scale and proportion of the building should not be introduced. Inappropriate new «indmi and door features such as aluminum insulating glass combinations that require the removal of the original windows and doors shall not be installed. Not Recommended Metal, vinyl, or fiberglass awnings. hoods, and fake shutters that would detract from the existing character or appearance of the building should not be used. W. SAFETY AND BUILDING CODES A. BUILDING CODE REQUIREivtENTS Required Building code requirements shall be complied with in such a manner that the existing character of the building is preserved. Recommended Local building code officials should be consulted to investigate alternative life safety measures that Avill preserve the architectural integrity of the structure. Variances for historical properties should be investigated. Prohibited Construction of new stairways and elevators that would alter important architectural features and spaces is prohibited. Not Recommended Fire prevention equipment should not danla4ge the appearance or fabric of the building. VI. ENFORCEMENT PROCEDURES Enforcement of the preservation guidelines for the historic district is made possible in the Zoning Ordinance of South Bend, ordinance No. 5565-73. The Historic Preservation Commission shall issue a Certificate of Appropriateness before any construction, reconstruction• alteration. demolition or moving of anv house or structure .within the historic district boundaries is commenced (see Appendix A). This ordinance, however. does not prevent the ordinary maintenance and repair of any building or structure which does not involve a change in any exterior feature, nor does it prevent the reconstruction, alteration, demolition, or moving of any building or structure which the Building Commissioner or other official has determined to be a hazard to public safety. The Historic Preservation Commission will accept applications for Certificate of Appropriateness only from the property owner. Property owners wishing to do or have done any wort: affecting the exterior of their building or land must apply directly to the Historic Preservation Commission on the form prescribed by the Commission (see Appendix A). The Commission will review the application and either issue a Certificate of Appropriateness or else deny the application, stating in %vr'iting the reasons for such a denial. Upon such denial the applicant may appeal to the Common Council. In snaking its'determination, the historic Preservation Commission, shall consider three factors: first, appropriateness of the proposed work to the preservation of the building and district; second, the detriment to the public welfare if the proposed work is permitted even though it is not deemed appropriate; third, the potential hardship that the denial of the Certificate of Appropriateness would cause the applicant. STAFF RECOMMENDATION: Staff is relieved to see the applicant has painted the back stairs in compliance with the request of Code Enforcement, as it «ill ensure the continued preservation of that portion of the structure in accordance with the Standards and Guidelines (II. EXISTING STRUCTURES, A. Building (Materials). The proposed (and installed) xvindows, however, are not in keeping with the Standards and Guidelines of the Historic District, and are therefore inappropriate. Staff recommends denial of the window installation application. Staff further requests that installed windows be removed and appropriate Nvooden windows be installed in their place. Written by Adam Toering Deputy Director Approved by Elicia Feasel Executive Director Application - FOR - Cer•tificate of Appropriateness HISTORIC PRESERVATION COMMISSION of SOUTH BEND S ST. JOSEPH COUNTY 125 S. Laf vette Bled., South Bend, IN 46601 littp://%�1N,N%�.stjoseplicountN,indiatia.cont/clepartments/SJCI IP/index.htnl p: 574-235-9798 f: 574-235-9578 e: SBSJCIIPC «co.st joseph.in.us OFFICE USE JO:VLY>>> >DO NOT COMPLETE ANY ENTRIES CONTAINED IV IMS ll0\«««OFFICE USE ONLY Date Received: < l / 1 j 2►0 ) -7 Application Number: L i Past Reviews: ❑ YES (Dare of LauRr iea) ❑ NO Staff Approval authorized b}: Historic Preservation Commission Review Date: ❑ Local Landmark ❑ National Landmark Certificate of Appropriateness: ❑ Denied ❑ Tabled Title: ffLocal llistoric District (Aa,ue) l~ w_Le je_J_U_ ❑ National Register District (\"ante) ❑ Sent To Committee ❑ Approved and issued: (Please Print) Q�j �l n co In uu.)Gt GCtC*-V Address of Proper" for proposed cork: (Street Nunrbereet Nanie—Cit}—Zip Code) Name of Property Owner(s): I"1 (m'ti( na Lmc' Phone #: 532-576-07q Address of Property Owner(s): �J' b �J Si- T05flok —,;+ c_---Ot)fk Ter0l IN `t `1 r 60[ (Street MunbIr—Street A'anie—Citi•—Zip Code) Name of Contractor(s): Contractor Company Name: Address of Contractor Company: Phone #: f (.Street Ntunber— Street Nafire—Cit, —Zip Code) V Current Use of Building: o cav)f (Single Fanril►—Alulti-Faniih—Connnet cinl—Gorernnreirt—/nrlustricr!—Vacurit—etc.) a Type of Building Construction: r1 G� (Wood frame—Brick—Stotre—Steel—CaJic-i-ete—011ici) Proposed Work: ❑ In -Kind ❑ Landscape ❑ New 0n7ore than one box nim- be checked) replacement (not in-kind) ❑ Demolition / V 1�j ` `� C� ©�S, Description of Proposed NYork: tCPC� i� (,ca1rlG�Qe US % t eXaC_ `�J SC�Y11L_►�� 01A I>jI\dok�'ot p -n ayi reallu detevtbralec . '-T ,A -erg -- k e h rt c.L 5 A-ui4- � w h +n-) (a M P I, ['o i tk r O Cit' P V-\ f u( C e Vh -e vd— Owner/Contractor Fax th e-mail: AMX and/or 1 Signature of Owner Signature of Contractor I�I�, nG Mill.nn .taxi .r1��'Yfd�!T'.+M1 ��''�" �'�"• �'i�ii �t�.�wuite�uryu�� � r.•sni I!! i Ell p a li ,I 4 �dya� A^S t 7 F u O N Location Budgd as of 10-31-2017 Note: Includes transactions after the last posted date of 07-01-2017. Fund: 1000 County General for 01/01/2017 thru 10/31/2017 Loc: 0037 Historic Preservation Saint Joseph County Account Carry Forward Original Addt'I Adj Total Unencumbered Unexpended Object Description Appropriation Appropriation Appropriation Appropriation Appropriation Encumbrance Expenditure Balance/Percent Balance/Percent 11075 Deputy Director 0.00 31,184.00 0.00 0.00 31,184.00 0.00 23,148.05 8,035.95 8,035.95 000 General GovT. 25.77 25.77 11309 Historic Preservation Admin. 0.00 40,700.00 0.00 0.00 40,700.00 0.00 32,872.98 7,827.02 7,827.02 000 General GovT. 19.23 19.23 14800 Fica Contribution 0.00 5,500.00 0.00 0.00 5,500.00 0.00 0.00 5,500.00 5,500.00 000 General GovT. 100.00 100.00 14810 P.E.R.F. 0.00 8,051.00 0.00 0.00 8,051.00 0.00 - 0.00 8,051.00 8,051.00 000 General Gov'T. 100.00 100.00 14840 Group Insurance 0.00 24,000.00 0.00 0.00 24,000.00 0.00 24,000.00 0.00 0.00 000 General GovT. 0.00 0.00 10000 Totals «' 0.00 109,435.00 0.00 0.00 109,435.00 0.00 80,021.03 29,413.97 29,413.97 26.88 26.88 21030 Office Supplies 0.00 300.00 0.00 25.00 325.00 169.60 152.97 2.43 172.03 000 General GovT. 0.75 52.93 22010 Gas Oil & Lubricants 0.00 1,000.00 0.00 (25.00) 975.00 0.00 191.00 784.00 784.00 000 General GovT. 80.41 80.41 22120 Garage & Motor Supplies 0.00 225.00 0.00 0.00 225.00 79.62 73.37 72.01 151.63 000 General GovT. 32.00 67.39 20000 Totals *«..`"'*"'«`".""" ." 0.00 1,525.00 0.00 0.00 1,525.00 249.22 417.34 858.44 1,107.66 56.29 72.63 31070 Other Contractual Services 1,500.00 18,890.00 0.00 0.00 20,390.00 822.20 10,561.14 9,006.66 9,828.86 000 General Gov'T. 44.17 48.20 33010 Publication Of Legal Notices 3.29 50.00 0.00 0.00 53.29 0.00 9.87 43.42 43.42 000 General GovT. 81.48 81.48 33100 Printing 0.00 95.00. 0.00 0.00 95.00 0.00 62.64 32.36 32.36 000 General GovT. 34.06 34.06 34040 Auto Liability 0.00 900.00 0.00 0.00 900.00 0.00 688.00 212.00 212.00 000 General GovT. 23.56 23.56 Financial System 11/02/201712:28 PM by ksobecki Page 43 Outstanding Purchase Orders as of 10-31-2017 Note: Includes transactions after the last posted date of 07/01/2017. and/Location/Account/Object/Purchase Order Sequence und: 1000 County General Loc: 0037 Historic Preservation Saint Joseph County Budget Vendor PO Number Vendor Name 145519 031188 Office Three Sixty Inc 145061 059228 CENTRAL SERVICES DIVISION 145062 061203 Szaday Steve 145245 000070 Adams Remco INC Saint Joseph County Budget Account Code Open Date Amount Age (Days) 1000.21030.000.0037 10/31/2017 169.60 0 1000.22120.000.0037 10/16/2017 79.62 15 1000.31070.000.0037 10/16/2017 800.00 15 1000.31070.000.0037 10/18/2017 22.20 13 Location Total 1,071.42 Financial System 11/02/2017 01:37 PM by ksobecki Page 18 Combined:'Ledger by Location (Current Month) as of 10-31-2017 Saint Joseph County Note: Includes transactions after the last posted date of 07/01/2017. Fund 1000 County General for 01/01/2017 thru 10/31/2017 Loc 0037 Historic Preservation 1000.02711.000.0037 Reimbursements General GovT. Historic Preservation Estimated Unreceived Revenue Balances Revenue Receipts Balance Appropriation Encumbrance Expenditure Unexpended: 0.00 Current 0.00 0.00 0.00 0.00 Unencumbered: 0.00 Total 0.00 12,500.00 (12,500.00) 0.00 0.00 0.00 Cash: 12,500.00 1000.06500.000.0037 Non-Identified Revenue General GovT. Historic Preservation Estimated Unreceived Revenue Balances Revenue Receipts Balance Appropriation Encumbrance Expenditure Unexpended: 0.00 Current 0.00 0.00 0.00 0.00 Unencumbered: 0.00 Total 0.00 2,135.00 (2,135.00) 0.00 0.00 0.00 Cash: 2,135.00 1000.11075.000.0037 Deputy Director General GovT. Historic Preservation 10/06/2017 10/04/2017 Claim/PayDocket 1,199.38 BK:008 CK:736462 Vend:005528 County Payroll PyDst10/06/2017 10/20/2017 10/18/2017 Claim/PayDocket 1,199.38 BK:008 CK:737539 Vend:005528 County Payroll PyDst10/20/2017 Estimated Unreceived Revenue Balances Revenue Receipts Balance Appropriation Encumbrance Expenditure Unexpended: 8,035.95 Current 0.00 0.00 0.00 2,398.76 Unencumbered: 8,035.95 Total 0.00 0.00 0.00 31,184.00 0.00 23,148.05 Cash: (23,148.05) 1000.11309.000.0037 Historic Preservation Admin. General GovT. Historic Preservation 10/06/2017 10/04/2017 Claim/PayDocket 1,565.38 BK:008 CK:736463 Vend:005528 County Payroll PyDst10/06/2017 10/20/2017 10/18/2017 Claim/PayDocket 1,565.38 BK:008 CK:737540 Vend:005528 County Payroll PyDst10/20/2017 Estimated Unreceived Revenue Balances Revenue Receipts Balance Appropriation Encumbrance Expenditure Unexpended: 7,827.02 Current 0.00 0.00 0.00 3,130.76 Unencumbered: 7,827.02 Total 0.00 0.00 0.00 40,700.00 0.00 32,872.98 Cash: (32,872.98) 1000.14800.000.0037 Fica Contribution General GovT. Historic Preservation F.I.CA. Contribution Historic Preservation Estimated Unreceived Revenue Balances Revenue Receipts Balance Appropriation Encumbrance Expenditure Unexpended: 5,500.00 Current 0.00 0.00 0.00 0.00 Unencumbered: 5,500.00 Total 0.00 0.00 0.00 5,500.00 0.00 0.00 Cash: 0.00 Financial System 11/02/2017 01:38 PM by ksobecki Page 142 Combined Ledger b�ocation (Current t Month) as of 10-31-2017 Saint Joseph County Note: Includes transactions afthe last posted date of 07/0 -]1/2017. Fund 1000 County General forf01/2017 thru 10/31/2017 Loc 0037 Historic Preservation 1000.14810.000.0037 P.E.I. General GovT. Historic Preservation P.E.I. Historic Preservation Est. 5mated Unreceived Revenue Balances RE,evenue Receipts Balance Appropriation Encumbrance Expenditure Unexpended: 8,051.00 Cut 0.00 0.00 0.00 0.00 Unencumbered: 8,051.00 Tol 0.00 0.00 0.00 8,051.00 0.00 0.00 Cash: 0.00 1000.14840.000.0037 Groosurance General Gov'T. Historic Preservation Grouisurance Historic Preservation Esti ;jmated Unreceived Revenue Balances Re :--venue Receipts Balance Appropriation Encumbrance Expenditure Unexpended: 0.00 Cunt 0.00 0.00 0.00 0.00 Unencumbered: 0.00 Tol 0.00 0.00 0.00 24,000.00 0.00 24,000.00 Cash: (24,000.00) 1000.21030.000.0037 Offidupplies General Gov'T. Historic Preservation Officlupplies Historic Preservation 10/1D17 10/17/2017 Clair rn/RegDocket 98.00 PO: 144621 BK:008 CK:737199 Inv:235288 Vend:000917 Insty-Prints 1012D17 10/27/2017 Appr xop/Adjustment 25.00 IN-LINE TRANSFER 1013D17 10/31/2017 PO/E AutoPO 169.60 PO:145519 Vend:031188 Office Three Sixty Inc Esti .1mated Unreceived Revenue Balances Re avenue Receipts Balance Appropriation Encumbrance Expenditure Unexpended: 172.03 Cunt 0.00 0.00 25.00 98.00 Unencumbered: 2.43 Tol "0.00 0.00 0.00 325.00 169.60 152.97 Cash: (152.97) 1000.22010.000.0037 Gasl& Lubricants General GovT. Historic Preservation 10/1D17 10/12/2017 Clain,gym/RegDocket 42.00 PO:144623 BK:008 CK:007548 Inv:80341 Vend:061203 Szaday Steve 10/1D17 10/16/2017 POM AutoPO 20.00 PO:145063 Vend:061203 Szaday Steve 10/1D17 10/19/2017 Clain -nri/RegDocket 20.00 PO:145063 BK:008 CK:007578 Inv:REIMB FUEL 10/11/17 Vend:061203 Szaday Steve 10/2D17 10/27/2017 Appr prop/Adjustment (25.00) IN-LINE TRANSFER Esti 5mated Unreceived Revenue Balances Re -,evenue Receipts Balance Appropriation Encumbrance Expenditure Unexpended: 784.00 Cunt 0.00 0.00 (25.00) 62.00 Unencumbered: 784.00 Tol 0.00 0.00 0.00 975.00 0.00 191.00 Cash: (191.00) 1000.22120.000.0037 Gard& Motor Supplies General GovT. Historic Preservation Gars& Motor Supplies Historic Preservation 1011D17 10/16/2017 PO// °AutoPO 79.62 PO:145061 Vend:059228 CENTRAL SERVICES DIVISION Financial System 11/02/2017 01:38 PM by ksobecki Page 143 Combined--Ledgcr by Location (Current Month) as of 10-31-2017 Note: Includes transactions after the last posted date of 07/01/2017. Fund 1000 County General for 01/01/2017 thru 10/31/2017 Loc 0037 Historic Preservation 1000.22120.000.0037 Garage & Motor Supplies General GovT. Historic Preservation Estimated Unreceived Revenue Revenue Receipts Balance Appropriation Encumbrance Expenditure Unexpended: Current 0.00 0.00 0.00 0.00 Unencumbered: Total 0.00 0.00 0.00 225.00 79.62 73.37 Cash: 1000.31070.000.0037 Other Contractual Services General GovT. Historic Preservation Other Contractual Services Historic Preservation 10/03/2017 10/03/2017 Claim/RegDocket 920.00 PO:144297 BK:008 CK:007522 Inv:2017-0913 Vend:061203 Szaday Steve 10/16/2017 10/16/2017 PO/AutoPO 800.00 PO:145062 Vend:061203 Szaday Steve 10/17/2017 10/17/2017 Claim/RegDocket 660.00 PO:144624 BK:008 CK:007574 Inv:2017-0927 Vend:061203 Szaday Steve 10/18/2017 10/18/2017 PO/AutoPO 22.20 PO:145245 Vend:000070 Adams Remco INC Estimated Unreceived Revenue Revenue Receipts Balance Appropriation Encumbrance Expenditure Unexpended: Current 0.00 0.00 0.00 1,780.00 Unencumbered: Total 0.00 0.00 0.00 20,390.00 822.20 10,561.14 Cash: 1000.33010.000.0037 Publication Of Legal Notices General Gov r. Historic Preservation Estimated Unreceived Revenue Revenue Receipts Balance Appropriation Encumbrance Expenditure Unexpended: Current 0.00 0.00 0.00 0.00 Unencumbered: Total 0.00 0.00 0.00 53.29 0.00 9.87 Cash: 1000.33100.000.0037 Printing General Gov'T. Historic Preservation Printing Historic Preservation 10/03/2017 10/03/2017 Claim/RegDocket 11,40 PO: 143926 BK:008 CK:736003 Inv: 184875 Vend:000070 Adams Remco INC Estimated Unreceived Revenue Revenue Receipts Balance Appropriation Encumbrance Expenditure Unexpended: Current 0.00 0.00 0.00 11.40 Unencumbered: Total 0.00 0.00 0.00 95.00 0.00 62.64 Cash: 1000.34040.000.0037 Auto Liability General GovT. Historic Preservation 10/17/2017 10/17/2017 Claim/RegDocket 688.00 PO:144622 BK:008 CK -737217 Inv:Q100132737 Vend:082101 Menno Insurance Associates Inc Saint Joseph County Balances 151.63 72.01 (73.37) Balances 9,828.86 9,006.66 (10,561.14) Balances 43.42 43.42 (9.87) Balances 32.36 32.36 (62.64) Financial System , 11/02/2017 01:38 PM by ksobecki Page 144 Combined= Ledger by Location (Current Month) as of 10-31-2017 Saint Joseph County Note: Includes transactions after the last posted date of 07/01/2017. Fund 1000 County General for 01/01/2017 thru 10/31/2017 Loc 0037 Historic Preservation 1000.34040.000.0037 Auto Liability General GovT. Historic Preservation Estimated Unreceived Revenue Balances Revenue Receipts Balance Appropriation Encumbrance Expenditure Unexpended: 212.00 Current 0.00 0.00 0.00 688.00 Unencumbered: 212.00 Total 0.00 0.00 0.00 900.00 0.00 688.00 Cash: (688.00) 1000.39010.000.0037 Dues & Subscription General GovT. Historic Preservation Dues and Subscriptions Historic Preservation Estimated Unreceived Revenue Balances Revenue Receipts Balance Appropriation Encumbrance Expenditure Unexpended: 400.00 Current 0.00 0.00 0.00 0.00 Unencumbered: 400.00 Total 0.00 0.00 0.00 400.00 0.00 0.00 Cash: 0.00 Estimated Unreceived Revenue Balances Revenue Receipts Balance Appropriation Encumbrance Expenditure Unexpended: 41, 038.27 Normal Current 0.00 0.00 0.00 8,168.92 Unencumbered: 39,966.85 Total 0.00 14,635.00 (14,635.00) 132,798.29 1,071.42 91,760.02 Cash: (77,125.02) Investment Current 0.00 0.00 Total 0.00 0.00 Cash: 0.00 Transfer Current 0.00 0.00 Total 0.00 0.00 Cash: 0.00 Location Totals Current 0.00 0.00 0.00 8,168.92 Total 0.00 14,635.00 (14,635.00) 132,798.29 1,071.42 91,760.02 Cash: (77,125.02) Financial System 11/02/2017 01:38 PM by ksobecki Page 145 Loi,Aion.Budget as of 10-31-2017 Note: Includes transactions after the last posted date of 07-01-2017. Fund: 4103 Special Gifts -Historic Presery for 01/01/2017 thru 10/31/2017, Director. County Historic Preservation Loc: 0037 Historic Preservation Saint Joseph County Account Carry Forward Original Addt'1 Adj Total Unencumbered Unexpended Object Description Appropriation Appropriation Appropriation Appropriation Appropriation Encumbrance Expenditure Balance/Percent Balance/Percent 23240 Other Supplies 4,000.00 0.00 51.74 0.00 4,051.74 0.00 60.00 3,991.74 3,991.74 000 General GovT. 98.52 98.52 20000 Totals f««+f+++ffN1f+RR«fffRRRR«RffRRfR«<ff«fR 4,000.00 0.00 51.74 0.00 4,051.74 0.00 60.00 3,991.74 3,991.74 98.52 98.52 31070 Other Contractual Services 0.00 0.00 3,000.00 0.00 3,000.00 3,000.00 0.00 0.00 3,000.00 000 General GovT. 0.00 100.00 30000 Totals 0.00 0.00 3,000.00 0.00 3,000.00 3,000.00 0.00 0.00 3,000.00 0.00 100.00 Location Totals ""`«"' «+«f««««««f«.«ff+. 4,000.00 0.00 3,051.74 0.00 7,051.74 3,000.00 60.00 3,991.74 6,991.74 56.61 99.15 Financial System 11/02/2017 02:23 PM by ksobecki Page 104 Lt:;.-acation Budget as of 10-31-2017 Saint Joseph County No %cne: Includes transactions after the last posted date of 07-01-2017. Fu, =:nd: 4103 Special Gifts -Historic Presery for 01/01/2017 thru 10/31/2017, Director: County Historic Preservation Carry Forward Original AddVI Adj Total Unencumbered Unexpended Appropriation Appropriation Appropriation Appropriation Appropriation Encumbrance Expenditure Balance/Percent Balance/Percent Fut :und Totals """: .................++++.+.+.+++.+....+++ 4,000.00 0.00 3,051.74 0.00 7,051.74 3,000.00 60.00 3,991.74 6,991.74 56.61 99.15 Fin aancial System 11/02/2017 02:23 PM by ksobecki Page 105 Outstanding Purchase Orders as of 10-31-2017 Saint Joseph County Note: Includes transactions after the last posted date of 07/01/2017. Fund/Location/Account/Object/Purchase Order Sequence Fund: 4103 Special Gifts -Historic Presery Loc: 0037 Historic Preservation Vendor Budget PO Number Vendor Name Account Code Open Date Amount Age (Days) 145408 082672 Kil Gregory A & Associates Inc 4103.31070.000.0037 10/26/2017 3,000.00 5 Location Total 3,000.00 Financial System 11/02/2017 02:28 PM by ksobecki Page 42 r' 'Combined Ledger by Location (Current Month) as of 10-31-2017 Note: Includes transactions after the last posted date of 07/01/2017. Fund 4103 Special Gifts -Historic Presery for 01/01/2017 thru 10/31/2017 Loc 0000 General GovT. 4103.00000.000.0000 Gen GovT General GovT. General GovT. Saint Joseph County Financial System 11/02/2017 02:36 PM by ksobecki Page 261 Estimated Unreceived Revenue Balances Revenue Receipts Balance Appropriation Encumbrance Expenditure Unexpended: 0.00 Current 0.00 0.00 0.00 0.00 Unencumbered: 0.00 Total 0.00 17,383.06 (17,383.06) 0.00 0.00 0.00 Cash: 17,383.06 Estimated Unreceived Revenue Balances Revenue Receipts Balance Appropriation Encumbrance Expenditure Unexpended: 0.00 Normal Current 0.00 0.00 0.00 0.00 Unencumbered: 0.00 Total 0.00 17,383.06 (17,383.06) 0.00 0.00 0.00 Cash: 17,383.06 Investment Current 0.00 0.00 Total 0.00 0.00 Cash: 0.00 Transfer Current 0.00 0.00 Total 0.00 0.00 Cash: 0.00 Location Totals Current 0.00 0.00 0.00 0.00 Total 0.00 17,383.06 (17,383.06) 0.00 0.00 0.00 Cash: 17,383.06 Financial System 11/02/2017 02:36 PM by ksobecki Page 261 'Combined Ledger by Location (Current Month) as of 10-31-2017 Note: Includes transactions after the last posted date of 07/01/2017. Fund 4103 Special Gifts -Historic Presery for 01/01/2017 thru 10/31/2017 Loc 0037 Historic Preservation 4103.02104.000.0037 Sale Of Maps & Publications General GovT. Historic Preservation 10/18/2017 10/18/2017 ReclAutoRcpt 12,75 Rec:141804 BK:007 SJC HISTORIC PRE 10/18/2017 10/18/2017 Rec/AutoRcpt 38.25 Rec:141804 BK:007 SJC HISTORIC PRE 10/18/2017 10/18/2017 ReGAutoRcpt 40.00 Rec:141804 BK:007 SJC HISTORIC PRE Estimated Unreceived Revenue Revenue Receipts Balance Appropriation Encumbrance Current 0.00 91.00 0.00 Total 0.00 274.75 (274.75) 0.00 • 0.00 4103.02707.000.0037 Charges For Services General GovT. Historic Preservation 10/18/2017 10/18/2017 ReGAutoRcpt 50.00 Rec:141804 BK:007 SJC HISTORIC PRE Estimated Unreceived Revenue Revenue Receipts Balance Appropriation Encumbrance Current 0.00 50.00 0.00 Total 0.00 101.74 (101.74) 0.00 0.00 4103.06400.000.0037 Gifts&Contributions General GovT. Historic Preservation 10/18/2017 10/18/2017 ReGAutoRcpt 25.50 Rec:141804 BK:007 SJC HISTORIC PRE 10/18/2017 10/18/2017 ReGAutoRcpt 35.00 Rec:141804 BK:007 SJC HISTORIC PRE 10/18/2017 10/18/2017 ReGAutoRcpt 3,000.00 Rec:141805 BK:007 SJC HISTORIC PRE Estimated Unreceived Revenue Revenue Receipts Balance Appropriation Encumbrance Current 0.00 3,060.50 0.00 Total 0.00 3,254.00 (3,254.00) 0.00 0.00 4103.23240.000.0037 Other Supplies General GovT. Historic Preservation Estimated Unreceived Revenue Revenue Receipts Balance Appropriation Encumbrance Current 0.00 0.00 0.00 Total 0.00 0.00 0.00 4,051.74 0.00 4103.31070.000.0037 Other Contractual Services General GovT. Historic Preservation Other Contractual Services Historic Preservation 10/26/2017 10/26/2017 PO/AutoPO 3,000.00 PO:145408 Vend:082672 Kil Gregory A& Associates Inc Saint Joseph County Balances Expenditure Unexpended: 0.00 0.00 Unencumbered: 0.00 0.00 Cash: 274.75 Balances Expenditure Unexpended: 0.00 0.00 Unencumbered: 0.00 0.00 Cash: 101.74 Balances Expenditure Unexpended: 0.00 0.00 Unencumbered: 0.00 0.00 Cash: 3,254.00 Balances Expenditure Unexpended: 3,991.74 0.00 Unencumbered: 3,991.74 60.00 Cash: (60.00) Financial System 11/02/2017 02:36 PM by ksobecki Page 262 'Combined Ledger by Location (Current Month) as of 10-31-2017 Saint Joseph County Note: Includes transactions after the last posted date of 07/01/2017. Fund 4103 Special Gifts -Historic Presery for 01/01/2017 thru 10/31/2017 Loc 0037 Historic Preservation 4103.31070.000.0037 Other Contractual Services General Gov'T. Historic Preservation 10/31/2017 10/18/2017 Approp/AddtlApp 3,000.00 QUIETUS 141805 Estimated Unreceived Revenue Balances Revenue Receipts Balance Appropriation Encumbrance Expenditure Unexpended: 3,000.00 Current 0.00 0.00 3,000.00 0.00 Unencumbered: 0.00 Total 0.00 0.00 0.00 3,000.00 3,000.00 0.00 Cash: 0.00 Estimated Unreceived Revenue Balances Revenue Receipts Balance Appropriation Encumbrance Expenditure Unexpended: 6,991.74 Normal Current 0.00 3,201.50 3,000.00 0.00 Unencumbered: 3,991.74 Total 0.00 3,630.49 (3,630.49) 7,051.74 3,000.00 60.00 Cash: 3,570.49 Investment Current 0.00 0.00 Total 0.00 0.00 Cash: 0.00 Transfer Current 0.00 0.00 Total 0.00 0.00 Cash: 0.00 Location Totals Current 0.00 3,201.50 3,000.00 0.00 Total 0.00 3,630.49 (3,630.49) 7,051.74 3,000.00 60.00 Cash: 3,570.49 Financial System 11/02/2017 02:36 PM by ksobecki Page 263 Combined Ledger by Location (Current Month) as of 10-31-2017 Note: Includes transactions after the last posted date of 07/01/2017. Fund 4103 Special Gifts -Historic Present for 01/01/2017 thru 10/31/2017 Estimated Unreceived Revenue Revenue Receipts Balance Normal Current 0.00 3,201.50 Total 0.00 21,013.55 (21,013.55) Investment Current Total Transfer Current Total Fund Totals Current Total 0.00 0.00 0.00 0.00 0.00 3,201.50 0.00 21,013.55 (21,013.55) Al5propriation Encumbrance Expenditure Unexpended: 3,000.00 0.00 Unencumbered: 7,051.74 3,000.00 60.00 Cash: 0.00 0.00 Cash: 0.00 0.00 Cash: 3,000.00 0.00 7,051.74 3,000.00 60.00 Cash: Saint Joseph County Balances 6,991.74 3,991.74 20,953.55 0.00 0.00 20,953.55 Financial System 11/02/2017 02:36 PM by ksobecki Page 264 Historic Preservation Commission of South Bend & St. Joseph County Executive Director report — Elicia Feasel — 06 September through 2 October 2017 09.29 10.02 Address RME# 212 E South Street 2017-0905B 1069 Riverside Drive 2017-0926 701 Portage Avenue 2017-1002G South Bend Meet w/ Youth Services Bureau re: COA process 1 hour. Meet Matthew of VPA re: Leeper Park Duck Pond 2 hour. Meet w/ Homeworks 0.5 hour N COA deadline. Process payroll 0.25 hour. Attend Studebaker National Museum calendar launch 0.5 hour. Meet w/ Greta of SJCPL re: Perley School cornerstone box. Routine Maintenance Exclusions Description Replace front screen door (store original screen door onsite). Replace landscape timbers with new. Extension of COA#2016-0726 Item numbers Backyard 2 and 3; House 2. Repair masonry, in-kind, using Glen Gery Molded Series'53-DD Spec Sand' or '250-M'. Replace roof, in-kind, with Certainteed Highland Slate'black granite'. Replace hose tower wall material with Petersen aluminum 'matte black'. Replace hose tower windows, in-kind, with wood windows of the same size Daily Highlights _ Date St. Joseph County Uncategorized 09.06 Review Office of Tourism Learned that SJC is eliminating HPC Development awards for Indiana budget for 2018, SB is including it in Bicentennial 0.25 hour. budget. Review Budget Location Report 0.25 hour. 09.07 09.08 Meet w/ Lou Sabo re: upcoming lecture 2 hour. Meet re: HPC 1 hour. Meet w/ James Mueller re: HPC 2018 budget 1.5 hour. 09.11 Prepare Staff Reports 3 hour. 09.12 09.13 St. Joseph County Department Head meeting 2 hour. 09.14 09.15 Meet w/ Morton, Hess, Krusczinski re: HPC 2018 budget 1.5 hour. 09.18 Meet w/ Bill re: HPC 2018 budget 1 hour. Prepare for and attend HPC meeting 4 hour. 09.19 Meet w/ Lou Sabo re: portfolio updates 2 hour. 09.20 09.21 09.22 09.25 09.26 St. Joseph County Department Meet w/ Jessica re: HPC 2018 Head meeting 2 hour. budget 1.5 hour. 09.27 09.28 Meet w/ Lou Sabo re: upcoming lecture 2 hour. 09.29 10.02 Address RME# 212 E South Street 2017-0905B 1069 Riverside Drive 2017-0926 701 Portage Avenue 2017-1002G South Bend Meet w/ Youth Services Bureau re: COA process 1 hour. Meet Matthew of VPA re: Leeper Park Duck Pond 2 hour. Meet w/ Homeworks 0.5 hour N COA deadline. Process payroll 0.25 hour. Attend Studebaker National Museum calendar launch 0.5 hour. Meet w/ Greta of SJCPL re: Perley School cornerstone box. Routine Maintenance Exclusions Description Replace front screen door (store original screen door onsite). Replace landscape timbers with new. Extension of COA#2016-0726 Item numbers Backyard 2 and 3; House 2. Repair masonry, in-kind, using Glen Gery Molded Series'53-DD Spec Sand' or '250-M'. Replace roof, in-kind, with Certainteed Highland Slate'black granite'. Replace hose tower wall material with Petersen aluminum 'matte black'. Replace hose tower windows, in-kind, with wood windows of the same size and configuration. Install new gutters, downspouts, and flashing of copper. ***Please note that this Routine Maintenance Exclusion does not include Fence approval or Windows for remainder of property. Interns/Volunteers Who Project George Root, Volunteer Archive Technician Building South Bend: Past, Present, & Future; general office files Eric Stalheim Preservation Specialist Taylor Driscoll Building South Bend Phone Calls Who Date/Time Regarding Steve Kennedy 09.11/noon HPCs Certified Local Government status Terry Reasor Riverside Drive trash pick up Jo Broden 09.20 Trees/CCA process in West North Shore Joseph Caudle 09.27 1417 E Wayne Street — window replacement inquiry Research Requests What Date Who Hours Morris + Palais Royale 100th Anniversary 09.06 Mary Ellen Smith 1 Lead Remediation contractors 09.06 Notre Dame Architecture Historic Preservation Commission of South Bend & St. Joseph County Deputy Director Report — Adam Toering — October 3 — November 6, 2017 Daily Highlights 1,10/3 County Council prep 10/4 Howard Park Ground Breaking, South Bend Parks Department RMEs, African American History Committee 10/5 South Bend Parks Department RMEs. 10/6 Staff Reports. 10/10 Hershberger RMEs, James Zellman (Honeywell meeting) for Palais Theater/Morris, Section 106 Reviews (1349 Canterbury, 203 and 209 Indiana Avenue, 301-307 Chapin), Staff Reports. 10/11 I Section 106 Reviews (422 Blaine, 466 Meade), Gene Pietsch/Public Works Main Pump House Tree RME/COA information, 620 Park Ave siding / water damage project discussion with Kris Blouir of KBGC, 10/12 Redevelopment Commission Meeting, Posting Meeting Agendas, final edits to Staff Reports, meeting with Legal regarding 60500 Bremen Highway. 10/13 Packet construction. 10/16 Morris Theater RME (2017-1016), information requests, packet construction. 10/17 Unpacked meeting materials. Distributed August and September meeting minutes. Prepped property packets for storage. 10/18 Created meeting Permits (2017-1002A, B, C, D, E), notified property owners, updated meeting minutes. RME 2017-1018, follow-up email. E-mailed Daniel Hatcher with Tree information for East Wayne. 10/23 HPC transition letter draft edits, "Lead Affinity Group" meeting from Ilam -fpm, RME 2017-1023 (720 Park). 10/24 52228 Gumwood Drive Research (Landmarked in '76, delisted in'83). 10/25 National Preservation Conference agenda overview, travel feasibility. 10/26 Information requests, phone calls, research, Section 106 prep. 10/27 RME 2017-1027, Section 106 Audit, RME 2017-1027A. 10/30 Permit RME 2017-1030A, 2017-10308. 10/31 Notre Dame Architecture students with Todd Zeiger (11:OOam) 11/1 Strategic Plan 11/2 DCI meeting, DCI bus tour. 11/3 Tom Lang brought in information regarding Beck's Ice Company. Follow up from 11/2 DCI meetings, prepare ordinance update and interlocal adoption 'road-map'for DCI, e-mails. 11/6 COA Deadline day Routine Maintenance Exclusions Address RME# Description 517 River Ave 2017-1003 Replace Tree, Bathroom Vent 312 Donmoyer Ave 2017-1004 Removal/Replacement of 22.5" Norway Maple 820 N Michigan 2017-1005 Remove/Replace 2 Silver maples (dead, _. decaying/damaged). 820 N Michigan 2017-1004A Remove damaged Maple, remove 3 dead Cottonwoods 1111 N Riverside 2017-1006 Replacement of existing privacy fence. 841 Park Ave 2017-1010 Remove 6 courses of brick on southwest corner of house and relay with new brick. 712 Forest Ave 2017-1010A Replace Chimney from Roof -up — demo, relay with salvaged brick. New concrete cap. 906 N Leland Ave 2017-1010B Demo chimney, relay with salvaged bricks. New concrete cap. 211 N Michigan 2017-1016 Particle tear -off and re -roof over the stage in a 30'x 50' area. 820 N Michigan 2017-1018 Remove tree at SE side of North Pumping station. Tree to be replaced at a different location at a later time. 720 Park Avenue 2017-1023 Repair corner of home that has sustained severe water What damage. Removal of the siding and corner cap to expose 10/3—12:58PM structure to replace studs. Securing of the front porch to Honeywell prevent movement. Replacing the bead board on the porch Project Research ceiling. Install wood siding and primer paint. 1733 E Wayne 2017-1027 Remove dead/diseased tree in front of house, ground down Dr. Visser stump. Trim mulberry. Plant suitable replacement tree in Building Department / HPC communication regarding Granger the spring. 1709 E Wayne 2017-1027A Maple tree on front lawn is diseased and needs removal — James Zellman, stump and all. Tree to be replaced at a later date (possibly Schedule meeting for 10/10/2017 at 11:OOam, RE: Palais in a year or two to ensure the fungus that has infected the diseased tree has appropriately dissipated). 345 S Sunnyside 2017-1030A Takedown one full-size pear tree in back yard next to patio. Tree removal at 830 N Main Pump House (Leeper Park) Replace with small ornamental or shade tree at a later date. 310 W Lamonte 2017-1030B Complete tear -off of house and garage (dimensional asphalt Kathy / Berkshire shingles). 939 E Johnson 2017-1106 Barn tear -off and re -roof with 15 year asphalt shingles. Research Rec.aests What Date Time Who LWE and Jefferson Intersection 10/5/2017 11:00 AM Tom Gordon 69490 Juniper Road 10/11/2017 11:15 AM Deb Parcell 503 W Jefferson 10/13/2017 2:25PM David Hurley 1733 E Colfax Trees 10/16/2017 10:15AM Daniel Hatcher Lafayette Building / Other 10/16/2017 11:26AM Jodie Fraleigh 26595 Auten Road (Elbel) 10/26/2017 11:30 AM Mark (815) 298 1394 Phone Calls Who Date/Time What James Zellman, 10/3—12:58PM Palais Theater / Morris Performing Arts Center Information / Honeywell Project Research Joan Downs 10/5—11:15AM 947 Riverside Tree Trimming COA? Dr. Visser 10/5 — 3:50PM Building Department / HPC communication regarding Granger property demolition and use. James Zellman, 10/5—10:44AM Schedule meeting for 10/10/2017 at 11:OOam, RE: Palais Honeywell Theater/Morris. Gene Pietsch, Public 10/11-1:00 PM Tree removal at 830 N Main Pump House (Leeper Park) Works Kathy / Berkshire 10/11-1:20PM Property Information for 11185 Madison Road, rural farmland. Hathaway Randy Meert 10/12 — 2:30PM Moving Historic Houses, New construction. Daniel Hatcher 10/16—10:15AM 1733 E Colfax Tree removal and replacement Jodie Fraleigh 10/16-11:26 AM Curious about locations for photography — asked about access to the Lafayette Building. Completed via E-mail, 10/17. Unknown 10/16-4:03PM Inquiring if we had wrought -iron or metal handrails. PR @ Holy Cross 10/17 —11:10 AM Request publicity headshots / photos of Elicia for Holy Cross presentation. Larry Schohl 10/23 — 3:30PM 500-600 Edgewater, tree trimming along the river. Who is responsible? Mark 10/26—11:30AM 26595 Auten Road (Elbe) Golf Course), purchase cost. Vishwanath Iyer 10/26—1:30PM Washington -Colfax Apartments, Historic Status Mrs. LaSalvia 10/30—10:45AM Unhappy with brush clearing along river in RiverBend Karen Stanley 10/30—10:45AM Information on 220 S Eddy regarding August 2015 appraisal Lex Traughber Tom Lang 10/30—12:45PM 11/1-11:14AM Salt Lake City Senior Planner calling about E Wayne Street, boyhood home. Discussed Historic Preservation in city administration. Beck's Ice House on Jefferson and Niles, historic photos. MINUTES OF A MEETING OF THE HISTORIC PRESERVATION COMMISSION OF SOUTH BEND AND ST. JOSEPH COUNTY October 161, 2017 13' Floor Conference Room County — City Building South Bend, IN 46601 I. CALL TO ORDER President Klusczinski called the meeting to order at 7pm. Members Present: Timothy S. Klusczinski, President; Elizabeth Hertel, Vice President; Michele Gelfman, Secretary; Tom Gordon, Asst. Secretary; Kevin Buccellato, Joseph Molnar Members Not in Attendance: Brandon Anderson, Jennifer Parker, Mike Voll Staff Present: Elicia Feasel, Executive Director; Adam Toering, Deputy Director; Steve Szaday, Preservation Specialist; Brandie Ecker, Legal Counsel Staff Not in Attendance: n/a Members of the Public Present: Kathy Schuth, 911 Leland Avenue Sheila McCarthy, 519 S St Joseph Emily Dean, 815 Leland Nathan Kain, 406 Manitou Kevin Hughes, 406 Manitou Joseph Caudle, 1417 Wayne Street H. PUBLIC HEARING A. CERTIFICATE OF APPROPRIATENESS 1. 60500 Bremen Highway COA# 2017-0912 #154A-1973 Local Landmark No representation. STAFF REPORT CONCERNING APPLICATION FOR A CERTIFICATE OF APPROPRIATENESS Date: 12 October 2017 " Application Number: 2017-0912 Property Location: 60500 Bremen Highway, Mishawaka Architectural Style/Date/Architect or Builder: Queen Anne Free Classic / 1901 / Williard Crofoot Farm Property Owner: Randall & Shiela Meert Landmark or District Designation: Local Landmark St. Joseph County Ordinance # 154A-1973 Rating: Contributing DESCRIPTION OF STRUCTURE/ SITE: This two and a half story Free Classic Queen Anne is square with an addition at the rear. The foundation is random coursed stone. Synthetic siding was added in 1998. The roof is pyramidal with gables. A " front/side veranda is open with brick walls and piers, as well as round columns and a wide lintel. Most windows are 1 over 1 with projecting cornices. Three oval windows (two on north face on each floor, one on the west face on the second floor) as well as a round -arched window to the left of the main door, on the porch. The main door has a wide surround with projecting cornice and a full upper light. Other notable details include fish -scale and straight -cut shingles in the gable ends of the cross gables which also have wide returns at the eave line. There are eight small light windows in the gable ends. Also on the site is a small well house with narrow modem siding and jerkin head roof, a modern metal sided garage/bam, and a c. 1890 English bank barn with a random stone foundation (supplemented with a modern concrete block). The barn has vertical matched board siding. ALTERATIONS: COA 1997-0822 re -roofed garage and barn. COA 1998-0217 "install[ed] vinyl siding, however, significant architectural details must be retained including decorative dentil trim, oval window with modified keystone elements, gables with shingles and trim and the retain the flared skirting detail between first and second floors." Additional landscaping improvements including a water feature were added to the property sometime after 1998. COA 2014-0905B called for the "Tear off and reroof Northeast lower section with Berkshire art loc shingles (same as on now)." APPLICATION ITEMS: Add a wood fence for safety. DESCRIPTION OF PROPOSED PROJECT: Retroactive permit for the installation of wood picket fence enclosing immediate north and east yard surrounding house. Fence connects to adjacent metal -wire farm fencing encompassing tree farm to the north of the main farmhouse. Additionally, extensive landscaping improvements have been added to the property, indicating the presence of a landscaping company and tree farm. Per phone conversation with applicant on October 12t' — the primary reason for the construction of the fence is to ensure the safety of the children living at the house. Prior to the construction of the fence, a dog was struck and killed on the property. PRESERVATION SPECIALIST REPORT: N/A STANDARDS AND GUIDELINES: Group `B" Standards and Guidelines G. Building Site and Landscaping 1. Required Major landscaping items, trees, fencing, walkways, private yard lights, signs (house numbers) and benches which reflect the property's history and development shall be retained. Dominant land contours shall be retained. Structures such as: gazebos, patio decks, fixed barbecue pits, swimming pools, tennis courts, green houses, new walls, fountains, fixed garden furniture, trellises, and other similar structures shall be compatible to the historic character of the site and neighborhood and inconspicuous when viewed from a public way. 2. Recommended New site work should be based upon actual knowledge of the past appearance of the property found in photographs, drawings, and newspapers. Plant materials and trees in close proximity to the building that are causing deterioration to the buildings historic fabric should be removed. However, trees and plant materials that must be removed should be immediately replaced by suitable flora. Front yard areas should not be fenced except in cases where historic documentation would indicate such fencing appropriate. Fencing should be in character with the buildings style, materials, and scale. 3. Prohibited No changes may be made to the appearance of the site by removing major landscaping items, trees, fencing, walkways, outbuildings, and other elements before evaluating their importance to the property's history and development. Front yard areas shall not be transformed into parking lots nor paved nor black -topped. The installation of unsightly devices such as TV reception dishes and solar collectors shall not be permitted in areas where they can be viewed from public thoroughfares. STAFF RECOMMENDATION: Staff recommends approval. Written by Adam Toering Deputy Director Approved by Elicia Feasel Executive Director Commissioner Gelfman moved to approve application after discussion. Seconded by Commissioner Hertel. All in favor, none opposed. Vote 6 — 0 COA#2017-0912 Approved, unanimously. 2. 1417 East Wayne COA# 2017-1002A #7796-87 East Wayne Street Representation by Joseph Caudle, 1417 East Wayne STAFF REPORT CONCERNING APPLICATION FOR A CERTIFICATE OF APPROPRIATENESS Date: 6 October 2017 Application Number: 2017-1002A Property Location: 1417 Wayne Street Architectural Style/Date/Architect or Builder: Tudor Revival/ I 929/Knute Rockne House/H.Russell Stapp, architect Property Owner: Joseph and Morgan Caudle Landmark or District Designation: East Wayne Street Local Historic District, Ordinance #7796-87 Rating: Outstanding DESCRIPTION OF STRUCTURE/ SITE: The Tudor Revival house is a 2 -story frame on an irregular plan. It has a gable roof with several cross gables, half-timber rake trim is covered in slate asphalt shingles. The body of the house is mainly brick with a half timbering and stucco in the front gable that also has a square bay and stucco in the entry gable that has a round arched entry door with diamond pane glass and brick tabbing at the door surround. There are original windows with paired 6 light casement windows with four light fixed transoms on the first floor. There are wood replacement casement windows on the second floor. Some of the windows have brick header course sills. ALTERATIONS: Portions of the roof were replaced in-kind in 1988. There are 11 wood replacement casements on the second floor approved in September 1994. The rear porch was enclosed. The tennis court is a later addition. COA 2008-1013 approved replacement wooden fence in rear of house. Replacement of single pane windows with glass block was approved with COA 2014-1014B. COA 2014-1204 approved replacement of rear door. COA 2017-0501C approved the removal and replacement of the roof with Certainteed Highland slate asphalt shingles as well as the removal of tin components and subsequent replacement with copper drip edge and valleys. APPLICATION ITEMS: Removal of tennis court and surrounding fence. Replacement with topsoil and Kentucky Bluegrass. DESCRIPTION OF PROPOSED PROJECT: Applicant seeks retroactive approval of removal of the tennis court and surrounding fence. Tennis courtwas added by the Hickey family sometime between their purchase of the property from the Rockne family in 1957 and the landmarking of the neighborhood (and property) in 1987. PRESERVATION SPECIALIST REPORT: N/A STANDARDS AND GUIDELINES: EAST WAYNE STREET B. Building Site, Landscaping and Accessories Individual properties in the district are characterized by a house located in the center of a flat lawn, often divided by a walk leading to the front entrance. Several of the residences are sited on two or more building lots; however, the preponderance of the homes have been erected on a single lot. Most of the properties include a double garage, usually located at the rear of the property. The majority of garages are accessed from straight driveways leading from the main thoroughfare, while a few are accessed from the alley. There are also a few homes with a covered carport located at the rear of the property, as well as a few with circular driveways. Driveway and sidewalk materials include concrete, asphalt and brick. All of the properties have trees and most have trimmed and / or hedges. Most of the houses conform to a uniform setback line within each block. REQUIRED: Major landscaping items, fencing, walkways, private yard lights, signs (house numbers) and benches which reflect the property's history and development shall be retained. Dominant land contours shall be retained. Structures such as gazebos, patio decks, fixed barbecue pits, swimming pools, tennis courts, greenhouses, new walls, fountains, fixed garden furniture, trellises and other similar structures shall be compatible to the historic character of the site and the neighborhood and inconspicuous when viewed from a public walkway. RECOMMENDED: New site work should be based upon actual knowledge of the past appearance of the property found in photographs, drawings and newspapers. New site work should be appropriate to existing surrounding site elements in scale, type and appearance. Plant materials and trees in close proximity to the building that are causing deterioration to the building's historic fabric should be removed. However, trees and plant materials that must be removed should be immediately replaced by suitable flora. All high- intensity security lights should be approved by the Historic Preservation Commission. PROHIBITED: No changes may be made to the appearance of the site by removing major landscaping items, trees, fencing, walkways, outbuildings or other elements before evaluating their importance to the property's history and development. Front yard areas shall not be transformed into parking lots nor paved nor blacktopped. Front yard areas shall not be fenced and fences shall not extend forward beyond the setback line of the house. The installation of unsightly devices such as television reception dishes and solar collectors shall not be permitted in areas where they can be viewed from the public thoroughfare. NOT RECOMMENDED: Telephone or utility poles with high-intensity overhead lights should be installed so that they cannot be seen from the thoroughfare. STAFF RECOMMENDATION: Given the continued history of the property, staff has reservations about major changes to the existing structures and composition of the landscaping of this property. That being said, the tennis court was a later addition to the property, and the adjacent lot where it stood was at one time entirely green -space. For example, at the time of Knute Rockne's funeral, the adjacent lot was filled with floral arrangements (see attached image). No record of the construction, maintenance, and/or improvements to the tennis court or surrounding fence were retained by or provided to the Historic Preservation Commission. Additionally, the fencing and tennis court were not entirely obscured from the street in its most recent composition as was required by the aforementioned Standards and Guidelines. Given these considerations, staff recommends retroactive approval of the Certificate of Appropriateness for the removal of the tennis court and surrounding fencing. Written by Adam Toering Deputy Director Approved by Elicia Feasel Executive Director Commissioner Molnar moved to approve application as submitted. Seconded by Commissioner Gelfman. Five in favor, zero opposed, one abstention. Vote: 5 — 0 —1 COA#2017-1002A Approved. 3.911 Leland COA#2017-1002C #9574-05 Chapin Park Representation by Kathy Schuth, 911 Leland Avenue. STAFF REPORT CONCERNING APPLICATION FOR A CERTIFICATE OF APPROPRIATENESS Date: 11 October 2017 Application Number: 2017-1002C Property Location: 911 Leland Avenue Architectural Style/Date/Architect or Builder: Dormer -front bungalow/ 1899 Property Owner: Kathy Schuth Landmark or District Designation: Chapin Park Local and National Historic District, Ordinance #9574-05 Rating: Contributing DESCRIPTION OF STRUCTURE/SITE: The 1 '/z story frame house sets upon a brick foundation facing east onto Leland Street. Roof is side -gabled with a peak running north -south. A large gabled dormer on the east face contains fishscale shingles on the street -facing wall. The entire roof is covered in architectural asphalt shingles. The porch is full -width, the porch roof is an extension of the main roof. The windows are 1/1 wood double hung with molded entabulatures. An oval window with stake brackets is on the south side of the second story. The front door is a `salvaged' half -lite wood panel door. An alley abuts the property on the north. ALTERATIONS: It is unknown when the rear -facing two -window dormer was added, as it is not indicated on our 1987 structures report. 2015-0708 replaced front door with salvaged wood panel door from time of construction. 2015-0929 removed "a very large, dangerous mulberry tree" that was "posing a threat to the house, neighbor's property and people." n APPLICATION ITEMS: Propose to remove and replace asphalt shingle roofing and add solar panels to roof per attached info. Roofing to be architectural shingles (lifetime). From attached schematic: "There are 12 panel in this system. There will be one string of 12 going to one inverter. The panels will be mounted 5 inches off the roof flush with the roof slope. There will be Optimizers on the underside of each panel." DESCRIPTION OF PROPOSED PROJECT: Application is for removal of existing asphalt shingles, followed by replacement by Timberline HD fiberglass asphalt shingles in Pewter Gray. This portion can be considered a "Routine Maintenance Exclusion", and staff are prepared to treat it as such. The Solar panels will be installed by Solar Energy Systems of Nappanee, IN. Attached schematic indicates that twelve Neo Solar Power Mono -Crystalline Photovoltaic Module Solar Panels will be installed on the roof on a racking -system in the following positions: four (4) panels will be placed on the west side of the roof along the ridgeline at the rear of the property, four panels will be placed on the east side of the roof along the ridgeline at the front of the property, two panels will be on the south side of the gable facing the street, two panels will be on the north side of the gable facing the street. A disconnect switch will be installed near the utility meter. Eight of these proposed panels will be in view (through foliage) from the street. PRESERVATION SPECIALIST REPORT: On October 2, 2017 at approximately 9:30am, I visited the property located at 911 Leland Ave. This property is part of the Chapin Park Local Historic District. I took photographs from the west, east, and north. The areas on the front roof above the doorway is visible from the street so is the southeastern pitch of the main roof. The trees in front have lost some leaves which allows greater visibility which will be even greater when the leaves all fall. Steve Szaday Preservation Specialist STANDARDS AND GUIDELINES: CHAPIN PARK B. ROOFS AND ROOFING Roof shapes in the district encompass all the various designs found in residential structures: hipped, gabled, gambrel, flat and combinations of these. Roofs are covered with a variety of materials such as asphalt, asbestos, wood and slate shingles as well as clay tiles. Residences in most cases have wood fascias with gutters and downspouts. The fascias of some vinyl- and aluminum - sided houses are covered with the same materials. Required The existing shape and type of materials of the roof shall be retained. All architectural features, which give the roof its essential character, shall be retained, including dormer windows, cupolas, cornices, brackets, chimneys, cresting and weather vanes. Recommended The original shape and materials of the roof should be restored. Particular effort should be made to retain materials such as slate, tile and other unique materials not commonly found in new construction. Roof covering which is deteriorated beyond repair should be replaced with new material that matches as closely as possible the original in composition, size, shape, color and texture. Gutters and downspouts are often a necessary adjunct in order to prevent deterioration of the structure; they should be maintained whenever possible or replaced with a style comparable and suitable to the architectural period. Prohibited Nothing shall be done to change the essential character of the roof as viewed from a street by adding architectural features or large unsightly fixtures, or by using materials inappropriate to the style of the house. The roof shall not be stripped of architectural features important to its character. Not Recommended Overhanging eaves, soffit, brackets and gables should not be covered or enclosed when adding siding to a building. E. MECHANICAL SERVICES The majority of the structures within the district have oil or gas heat, and have brick chimneys through the roof. Some houses have one or two window air conditioners. Required Required mechanical systems shall be placed in areas that will result in the least possible alteration of the structural integrity and physical appearance of the building. Recommended Solar collectors and TV dishes should be placed in the rear of the property and shielded by shrubbery and landscaping. Window air conditioners and exhaust fans should be installed at the rear or an inconspicuous side window. Original lighting fixtures should be utilized whenever possible. Prohibited Holes shall not be cut through walls or roofs in areas that can be seen from the street to accommodate air conditioners or other mechanical equipment. Not Recommended Exterior electrical and telephone cables should not be attached to the street elevations of the building. STAFF RECOMMENDATION: Staff recommends approval of the re -roofing (as a routine maintenance exclusion). With consideration and understanding of the Chapin Park Local Historic District Standards and Guidelines, staff would recommend approval of the rear -facing solar panels. Staff is cognizant of the Recommendation that the Standards and Guidelines state that solar collectors (or panels) "should be placed in the rear of the property," and would therefore recommend denial of any street - facing panels. Written by Adam Toering Deputy Director Approved by Elicia Feasel Executive Director Public Discussion: Sheila McCarthy of 519 S St. Joseph Street, spoke in support of the project, specifically regarding the minimal visibility of the proposed panels from the alley and the street. She also voiced support that the neighborhood should embrace solar energy. Emily Dean of 815 Leland Avenue, spoke in support of the project and promoting renewable energy production within the historic district. Commissioner Molnar moved to approve conditionally to maximize all potential options for west facing solar -panels but adding an exclusion to restrict the east facing (east roof portion) solar panels as submitted. Seconded by Commissioner Hertel. All in favor, none opposed. Vote: 6 — 0 COA#2017-1002C Approved with conditions, unanimously. 4.815 Leland COA#2017-1002D #9574-05 Chapin Park Representation by Emily Dean, 815 Leland Avenue STAFF REPORT CONCERNING APPLICATION FOR A CERTIFICATE OF APPROPRIATENESS Date: 11 October 2017 Application Number: 2017-1002D Property Location: 815 Leland Avenue Architectural Style/Date/Architect or Builder: Gabled -ell / 1900 Property Owner: Julian and Emily Dean Landmark or District Designation: Chapin Park Local and National Historic District , Ordinance #9574-05 Rating: Contributing DESCRIPTION OF STRUCTURE/SITE: The 2 story irregular frame house sets upon a brick foundation facing east onto Leland Avenue. Roof is pyramidal with gables, a simple cornice, and asphalt shingles. The porch is house -width with brick piers, railings, and a simple fascia. The windows are 1/1 wood double hung with molded entabulatures. An oval window with wedge-shaped brackets faces the street on the second story. ALTERATIONS: CoA #2013-0924 called for repointing "brick with lime putty; replace brick in-kind and replace wood siding in the rear." APPLICATION ITEMS: "Put up privacy fence around the side and rear yard." Additional information from attached sheet: "Install 118 linear feet of 6 foot high AC2 pressure treated wood privacy fence with 1 each up to 48" dog eared pickets. 1 each 8 foot double picket gate in front 15 foot fence line over sidewalk by house. Pickets C on rear fence line will have to be pickets "in", balance of fence, pickets out, Pickets to be 1" x 6" x 72" dog eared, sections to be no more than 8 feet wide with 3 each 2" x 4" x 8' stringers per section. Posts to be 4" x 4" x 8', all posts cemented at least 2 feet in ground. We build our wood fencing on site and do not use prefab sections. Customer responsible for clearing obstacles from fence line such as trees, stumps, shrubs, etc., and for locating and marking any buried electric gas lines, septic systems, sprinklers, etc., not covered by normal utility locate services prior to work beginning." See schematic (not to scale). DESCRIPTION OF PROPOSED PROJECT: Installation of fencing to enclose the side and rear yard, including connecting between existing garage and outbuildings. Per phone clarification from contractor Bruce Gustafson on October 12', fence portion facing the street to be hand -made 4' picket fence with 2" spacing. This span will also include an 8' gate to allow access to yard, and will be set 25' back from the sidewalk (per the building department, fences closer to the lot line than 25' are required to be no higher than 3'). All remaining "rear" portions will be 6' privacy fence. Portions of this fence will be `pickets out' (the south wall), while western wall will be `pickets in' because of proximity to neighbors existing fencing. A 6' high gate connecting the house to the garage will also be added (estimated to be 30-40" in length by Gustafson). Per contractor's job proposal, "clearing obstacles" may require clarification, as there is groundcover and landscaping in the vicinity of the proposed work — most visibly the tree/shrub at the front of the property in the proposed 4' picket fence area. PRESERVATION SPECIALIST REPORT: N/A STANDARDS AND GUIDELINES: CHAPIN PARK 1. THE ENVIRONMENT A. THE DISTRICT ENVIRONMENT The Chapin Park Local Historic District is a particularly fine residential area located close to downtown South Bend, the St. Joseph River, Memorial Hospital and Leeper Park. This section is meant to protect and guide appropriate maintenance of the common areas of the district (i.e. visual landscape and streetscapes). REQUIRED New or different fencing requires a C of A and shall reflect the style and character of the individual property and the surrounding environment and properties. RECOMMENDED The current or historic character of lawns should be preserved. Front yard areas, common lawns and tree lawns should remain open. New or replacement trees should be compatible in variety with those presently growing. Vacant lots should be kept landscaped appropriately while vacant, and may be used for recreational or residential development. PROHIBITED Existing relationships of buildings and their environments shall not be destroyed by widening existing streets, applying asphalt or other bituminous coverings or by introducing new streets or parking lots. Signs, streetlights, benches, new plant materials, fencing, walkways and paving materials which are out of scale or inappropriate to the neighborhood may not be used. The erection of high walls or barriers which would alter the relationship of the houses, shall be prohibited. Utility poles with high intensity overhead lights shall not be used on main thoroughfares. B. BUILDING SITE, LANDSCAPING & ACCESSORIES This section focuses on individual properties and amenities. Building sites tend to be irregularly shaped, of varying topography and with different setbacks with regard to plots. Alleys are generally behind houses. Landscape accessories like fences are unique to each structure. Chapin Place represents a unique situation within the district. Applications from properties that have property lines on Chapin Place will be considered on a case-by-case basis. REQUIRED: Fencing, walkways, outbuildings, private yard lights, signs (i.e. house numbers) and benches (visible from the street) as well as trees located in a yard or tree lawn which reflect the property's history and development shall be retained. A tree located in such areas shall only be removed if the removal is required due to storm damage, disease, threatened damage to a structure or for such other reason acceptable to the Historic Preservation Commission. Storm damaged or diseased trees should then be replaced with an approved species at the same or approximate location wherever possible. Fencing visible from the street in front of the structure shall be open (meaning spaces between the pickets) and consistent with the historic character of a structure enclosed. RECOMMENDED: New site work should be based upon actual knowledge of the past appearance of the property found in photographs, drawings and newspapers. New site work should also be appropriate to existing surrounding site elements in scale, type, and appearance. Front yard areas should remain open (See above for information regarding fences.) Trees in close proximity to a building may cause structural damage. Owners are encouraged to remove these trees and replace (or replant) them at a more appropriate location as soon as planting season permits and upon approval of a C of A. h STAFF RECOMMENDATION: Staff recommends approval based upon adherence to Building Department requirements and Chapin Park Standards & Guidelines. Additional C of A may be required for removal of groundcover and landscaping. Written by Adam Toering Deputy Director Approved by Elicia Feasel Executive Director Public Discussion: Kathy Schuth of 911 Leland Avenue spoke in favor of the fence at the proposed height. Commissioner Gordon moved for approval. Seconded by Commissioner Gelfman. All in favor, none opposed. Vote: 6 — 0 COA#2017-1002D Approved, unanimously. 5.406 Manitou COA#2017-1002E #9574-05 Chapin Park Representation by Kevin Hughes, 406 Manitou Place, Nathan Kain, 148 South Coquillard STAFF REPORT CONCERNING APPLICATION FOR A CERTIFICATE OF APPROPRIATENESS Date: 11 October 2017 Application Number: 2017-1002E Property Location: 406 Manitou Place Architectural Style/Date/Architect or Builder: Gabeled-ell/1889 Property Owner: Kevin and Miyuki Hughes Landmark or District Designation: Chapin Park Local and National Historic District, Ordinance #9574-05 Rating: Outstanding DESCRIPTION OF STRUCTURE/SITE: The 1 '/Z story frame house with limestone facing has an irregular plan set upon a brick foundation. Roof is a cross gable with moulded cornice at the rake and architectural asphalt shingles. The porch has a gabled entrance vestibule. The windows are 1/1 wood double hung with iron railing on the second floor front and side windows. Some of the windows have aluminum storms while others appear to have original wood storms. ALTERATIONS: Limestone was installed over the wood siding in 1943. The front porch was modified in the 1940s from a full width to its current configuration with a stone wall and patio to the side of the gabled vestibule entrance. Art -lock asphalt shingled roof was replaced with COA#2010-0928 with architectural asphalt shingles. The aluminum storm windows and doors are not original to the house. COA#2016-0308 called for the demolition of the existing garage, but was not carried out. APPLICATION ITEMS: Existing 5 stall wood frame garage will be demolished save an approximately 27' stone wall on the north side. Modern 2 stall 27' x 23' garage will be constructed around wall. Scope of work is attached. Variance being required for west side of property. Project duration: 5 weeks from all approvals. DESCRIPTION OF PROPOSED PROJECT: Application is for the demolition of portions of the existing garage, followed by reconstruction. The current garage consists of two conjoined structures with garage bays on both the north and south faces. The western portion has three garage doors facing the southern alley. The eastern portion has two garage doors facing the house and two garage doors facing the alley. The western 27.9' of the north wall of the existing garage is to be retained for inclusion in the new structure to be built. The proposed garage will have two doors facing to the east. Doors will be as indicated in the attached materials, the applicant's preference is for the depicted type, sans windows. An existing north -facing window will be salvaged and reused in the new structure. The roof will be asphalt shingle (Certainteed Highland Slate) with a "hip style configuration." Exterior siding will be 8 smooth LP Smartside with a 5" lap. The soffit will be a smooth LP Smartside to "match the home as closely as possible." Aluminum 5" gutters and 3" downspouts will be included. New electrical will be run to the structure from the existing utility pole. PRESERVATION SPECIALIST REPORT: N/A STANDARDS AND GUIDELINES: CHAPIN PARK 1. THE ENVIRONMENT B. BUILDING SITE, LANDSCAPING & ACCESSORIES This section focuses on individual properties and amenities. Building sites tend to be irregularly shaped, of varying topography and with different setbacks with regards to plots. Alleys are generally behind houses. Landscape accessories like fences are unique to each structure. Chapin Place presents a unique situation within the district. Applications from properties that have property lines on Chapin Place will be considered on a case-by-case basis. REQUIRED Fencing, walkways, outbuildings, private yard lights, signs (i.e. house numbers) and benches (visible from the street) as well as trees located in a yard or tree lawn which reflect the property's history and development shall be retained. A tree located in such areas shall only be removed if the removal is required due to storm damage, disease, threatened damage to a structure or for such other reason acceptable to the Historic Preservation Commission. Storm damaged or diseased trees should then be replaced with an approved species at the same or approximate location whenever possible. Fencing visible from the street in front of the structure shall be open (meaning spaces between the pickets) and consistent with the historic character of a structure enclosed. RECOMMENDED New site work should be based upon actual knowledge of the past appearance of the property found in photographs, drawings and newspapers. New site work should also be appropriate to existing surrounding site elements in scale, type and appearance. Front yard areas should remain open. (See above for information regarding fences.) Trees in close proximity to a building may cause structural damage. Owners are encouraged to remove these trees and replace (or replant) them at a more appropriate location as soon as planting season permits upon approval of a C of A. PROHIBITED No changes may be made to the appearance of the site by removing trees, fencing, walkways, outbuildings or other elements before evaluating their importance to the property's history and development. Front yard areas shall not be transformed into parking lots nor paved nor blacktopped, nor enclosed by solid fences, chain link, nor industrial / commercial style fences. H. EXISTING STRUCTURES A. BUILDING MATERIALS Original exterior building materials in the district include brick, stucco, clapboard, wood shingles, and brick or stone masonry. In some instances, vinyl, composite and aluminum siding have been applied over the original material. REQUIRED Original exterior building materials shall be retained when possible. Deterioration of wood materials shall be prevented through repair, cleaning and painting. The existing architectural detail around windows, porches doors and eaves shall be retained or replaced by replicas of the same design when deteriorated beyond repair. Masonry, including brick and stucco structures, shall be maintained, and properly cleaned only when necessary to halt deterioration or to remove stains and shall be done in a method acceptable for the preservation of the surface: i.e. low- pressure water and soft natural bristle brushes. Brick or masonry mortar joints should be repointed only when there is evidence of moisture problems, or when sufficient mortar is missing to allow water to stand in the mortar joint. Existing mortar shall be duplicated in composition, color, texture, joint size, method of application and joint profile. V.GENERAL A. Buildings in the district should not be demolished except where a building poses a threat to the public safety, and demolition is the only alternative. Documentation of interior and exterior features of the original buildings, especially homes rated as historically significant, is encouraged. Measured drawings and photographs may be submitted to the Historic Preservation Commission for safekeeping and future reference. B. A Certificate of Appropriateness is required before moving any building or structure. The moving of a building within, out of or into the district is discouraged; however, moving is preferred to demolition. Buildings incompatible with existing structures in the historic district shall be prohibited. 9 STAFF RECOMMENDATION: Applicant has shown a desire to incorporate existing historical elements (including reusing an original window) in the new construction, and has put forth a plan that is sympathetic to the architectural standards required of the neighborhood's outbuildings. Staff recommends approval of project as proposed. Written by Adam Toering Deputy Director Approved by Elicia Feasel Executive Director Commission President Klusczinski requested it be shown that applicant has clarified not to exceed two doors. Commissioner Hertel made a motion to amend the application to include the language found in prior permit (COA #2016-0308) "to extend the chain link fence to enclose the property". Seconded by Commissioner Gelfman. All in favor, none opposed. Vote: 6 - 0 Commissioner Buccellato made a motion to approve the motion as amended. Seconded by Commissioner Hertel. All in favor, none opposed. Vote: 6 — 0 COA#2017-1002E Approved as amended, unanimously. III. HEARING OF VISITORS —None. IV. REGULAR BUSINESS A. APPROVAL OF MINUTES 1. August 21, 2017 —Approved 2. September 18, 2017 —Approved B. TREASURER'S REPORT 1. Location Report —Nothing to report 2. Out -of -Line Transfers — Executive Director Feasel informed the Commission of potential transfers that would be initiated before the end of the year. C. STAFF REPORTS 1. Correspondence — Distributed 2. Executive Director — In Packet 3. Deputy Director — In Packet 4. Preservation Specialist - In Packet 5. Legal 1 Eric Boyd appeal hearing moved to mid-November. 2 Common Council to adopt their budget on October 17'h. 3 President Klusczinski inquired as to the status of the Interlocal Agreement, which Legal Counsel responded was being "hashed out." D.. COMMITTEE REPORTS A. 1. President — Continued discussion regarding the transition process, including reasons and justifications for executing the transition. 10 VI. OLD BUSINESS VII. NEW BUSINESS VII. ANNOUNCEMENTS AND MISCELLANEOUS MATTERS VIII. ADJOURNMENT Commissioner Hertel made motion to adjourn. Seconded by Commissioner Buccellato. All in favor, none opposed. Vote 6 — 0. Meeting adjourned at 8:45 pm. Attest: Miele Gelfman, Se tart' Date 11