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Home My WebLink AboutJanuary 2017MSS,oNEgs AGENDA OF THE `aM HISTORIC PRESERVATION COMMISSION H JANUARY 23, 2017; co= Regular Meeting THIRTEENTH FLOOR- ROOM 1308 COUNTY—CITY BUILDING MONDAY JANUARY 23, 2017 5:30 PM I. CALL TO ORDER, ROLL CALL II. PUBLIC HEARING. A. CERTIFICATE OF APPROPRIATENESS 0 1.2017-0103 812 Golden Riverside Drive i 4.2017-0103A 825 Ashland Chapin Park V1 t 7 ~ III. HEARING OF VISITORS C; IV. REGULAR BUSINESS O A. APPROVAL OF MINUTES ^? 1. December 19, 2016 �J, 3 B. TREASURER'S REPORT 1. Location Report o a C,} , C. STAFF REPORTS 1. Correspondence 2. Executive Director a 3. Deputy Director 4. Preservation Specialist 5. Legal � D. COMMITTEE REPORTS 'President, 1. V. OLD BUSINESS VI. NEW BUSINESS p"I A. INTERN RESOLUTION—Rachel Arvoy i 03 VII. ANNOUNCEMENTS & MISCELLANEOUS MATTERS O i VIII. 3 ADJOURNMENT - i h+l i s NOTICE: FOR HEARING AND SIGHT IMPAIRED PERSONS Auxiliary aid or other services are available upon request at no charge. Please give reasonable advance request when possible. NAME HISTORIC PRESERVATION COMMISSION PUBLIC SIGN IN SHEET 23 January 2017 Because distribution of federal funds may be involved, the City of South Bend is required to maintain a record of whether members of the public attending this hearing or event are minorities. Please designate your status using the following letters: W (White/Caucasian), B (Black), H (Hispanic), O (Other). If you are female, include F, and if you are disabled, include A Hearing of Visitors is limited to three (3) minutes per person. ADDRESS W, B, H, O SS 2S A8 91-A41P A LE F, D STAFF REPORT CONCERNING APPLICATION FOR A CERTIFICATE OF APPROPRIATENESS ate: January 3, 2017 Application Number: 2017-0103 Property Location: 812 Golden Architectural Style/Date/Architect or Builder: American Foursquare/1911 Property Owner: Tim & Leticia Morris Landmark or District Designation: Riverside Drive LHD Rating: Contributing DESCRIPTION OF STRUCTURE/ SITE: The 2 story frame house has a square plan and is set upon a concrete block foundation. It has a high hip roof with a gable projection on the main fagade and it is covered in asphalt shingles. The walls are aluminum sided. Some of the upper floor windows and the front fagade windows appear to be original 1/1 wood double -hung. All the windows have aluminum storms. There is an open porch with concrete block pillars and piers with wood Doric columns. The front door appears to be original. The house is situated on a very small wedge-shaped lot with a narrow front and side yard; the garage completely dominates the rear yard. ALTERATIONS: The house is aluminum sided and all windows have aluminum storms. The steel security door at the rear of the house is a replacement. The garage appears to be original. The storm door is not original. The south kitchen window has been reduced in size and replaced with a modern vinyl replacement window (1985). A south basement window has been replaced with a vinyl replacement window and the other south side basement window has a deteriorating aluminum storm and wood window. A window at the rear of the house has been removed and/or covered with aluminum siding (1985). The roof was replaced with COA 2007-0316. COA 2010-0802A for vinyl replacement windows was denied with the exception of the front third floor window, as it was determined by the Preservation Specialist that existing windows could be repaired and/or rehabilitated. COA 2016-1019 approved tear down of existing garage, and conditional approval of installation of a new wood deck and French doors (replacing windows) at back side of house; removal and replacement of existing wood windows was denied. COA 2016-1205 for removal and replacement of existing wood windows was denied. APPLICATION ITEMS: Windows DESCRIPTION OF PROPOSED PROJECT. Owner proposes removal of seven existing first floor windows: four in living room to be replaced with Andersen 200 Series exterior vinyl -clad double -hung wood windows with Colonial "Grilles -Between -the Glass", and three in dining room to be replaced with P1yGem Contractor Series 2000 vinyl double -hung replacement windows. Reasons for replacement are to "increase energy efficiency and safety, and because windows are believed to have too many problems to justify the cost of repair." Andersen vinyl -clad wood windows were chosen for the front of the house, visible from the street; P1yGem vinyl windows for the dining room as they are not visible from the street and face the neighboring house, which is situated extremely close to this property. PRESERVATION SPECIALIST REPORT: I arrived at the property located at 812 Golden Ave at approximately 3:30pm on January 9, 2017. The owners had applied to replace seven windows on the first floor. The owner was not home at the time. I had talked to Mr. Morris earlier in the day and he had informed me that they had enclosed the windows in plastic film for winterization. I had previously taken photos from the inside and had those on file. I took photographs from the outside as best as possible. I compared the photos I had taken earlier in 2016 and have not noticed any change in the condition of the windows that I could see. It is easier to see the gaps between the sashes and frames from the outside. As before the storms especially the ones located on the north(side) of the house are incomplete, broken, or loose. The window sashes are missing ropes and most of the upper sashes are painted shut. The lower sashes have mobility due to parting and interior stops being worn. That is especially noticeable in the pictures taken from the outside. Steve Szaday, Preservation Specialist STANDARDS AND GUIDELINES: Riverside Drive Local Historic District II. EXISTING STRUCTURES C. WINDOWS AND DOORS Window and door frames are in most cases wood. Brick structures have stone sills and brick lintels. In some cases where aluminum siding has been applied window trim has been covered. About half of the structures in the district have aluminum storm windows, the other half wood windows. Required Original windows and doors shall be retained including sashes, lintels, sills, shutters, decorative glass, pediments, hoods, and hardware. When deteriorated beyond repair, they shall be replaced with units and trim resembling the original. Recommended Wood frame storm windows and doors painted to match the original should be used but should not damage existing frames. If new sashes or doors are installed, the existing or original materials, design, and hardware should be used. When metal storm doors are used, they should be painted, anodized or coated to match the existing. When awnings are used they should be of canvas material. Prohibited Original doors, windows and hardware shall not be discarded when they can be restored and reused in place. New window and door openings which would alter the scale and proportion of the building shall not be introduced. Inappropriate new window and door features, such as aluminum insulating glass combinations that require removal of the original windows and doors, shall not be installed. Not Recommended Awnings, hoods, and fake shutters made of metal, vinyl, or fiberglass should not be used if they would detract from the existing character or appearance of the building. STAFF RECOMMENDATION: Although this house is listed in the Historic Sites and Structures Inventory as "Contributing," previous window alterations, replacement of the original porch railings with deck railing, infill of basement windows with glass block, installation of aluminum siding, shutters and a couple vinyl windows have already altered the original appearance of the house to the point the rating no longer seems appropriate. Inspection of the windows have determined that several windows need significant repair and storms need repair/replacement. As COA 2016-1019 approved installation of Andersen Frenchwood vinyl -clad wood doors in one of the rooms where replacement windows are proposed, staff recommends approval of replacement of all seven existing first -floor windows with Andersen 200 Series vinyl -clad wood double -hung replacement windows without grilles, to maintain the original 1/1 appearance. Elicia Feasel Executive Director Deb Parcell Deputy Director W Application -FOR- Certificate of Appropriateness HISTORIC PRESERVATION COMMISSION of SOUTH BEND & ST. JOSEPH COUNTY 125 S. Lafayette Blvd., South Bend, IN 46601 http://www. stj osephcountyindiana.com/departments/SJCHP/index.htm p: 574-235-9798 f. 574-235-9578 e: SBSJCHPC@co.st-josephJn.us OFFICE USE ONLI'S»»>DO NOT COMP THIS ««OFFIC11 LETE ANY ENTRIES CONTAINED IN TS BOX« I f E USE ONLY I Date Received: 1 ,101 11 Application Number: do I 1 — 011 4 Past Reviews: © YES (Date oJLastReview) 131051 30((1 ❑ NO Staff Approval authorized by: Title: Historic Preservation Commission Review Date: ❑ Local Landmark Local Historic District (Name) �IV PIC; i (l e ❑ National Landmark ❑ National Register District (Name) L Certificate of Appropriateness: ❑ Denied ❑ Tabled ❑ Sent To Committee ❑ Approved and issued: „,,......,...,,,.........,,............,,....o,.....................,.,., .,.,,.,..,.„„...,..,...,,,,,, , ,,,,,.,.,., ,,,,.......„.,,,...,,,.,,.......,,.,...,..,._,..,,..,.,,. ,,, ,.,.,....,,.,,■ (Please Print) cc� Address of Property for proposed work: V I CaU (_ X311 �) - SL u 3M� (Street Number—Street Name—City- Zip Code) Name of Property Owner(s): ) µ LT t� CA Phone #: Ll q(:) S Co l 2 3 Address of Property Owner(s): 9317 �I©1, 9J A l) _ �1; s T ai �fJ7 l t.� %i (Street Number— Street Name—City—Zip Code) Name of Contractor(s): Contract Company Name: Address of Contract Company: Phone #: (Street Number- Street Name—City—Zip Code) Current Use of Building: �l ks t'-, -�-i�► l L `I (Single Famil),,—Multi-Family—Commercial—Government—Industrial—Vacant—eta) Type of Building Construction: (Wood Frame—Brick—Stone—Steel—Concrete—Other) Proposed Work: ❑ In -Kind ❑ Landscape 0 New ❑ Replacement (not in-kind) ❑ Demolition (more than one box may be checked Description of Proposed Work: q �j t 0 V"3 "-- Owner/Contractor Owner/Contractor Fax #: e-mail: 1�� Yom- � �� Lti (1 co (Staff will c espond wit only o e design X f tfLry- _ and/or X Sign t of Owner Signature of Contractor —APPLI ATION REQUIREMENTS ARE LISTED ON REVERSE SIDE— South Bend and St. Joseph County HISTORIC PRESERVATION COMMISSION Timothy S. Klusczinski, President December 20, 2016 Tim and Leticia Morris 812 Golden South Bend, IN 46616 Dear Tim and Leticia, 227 WEST JEFFERSON BLVD SOUTH BEND, IN 46601-1830 www.stjosepheountyindiana.com/sjchp/index.html Phone: 574-235-9798 Fax: 574-235-9578 e-mail: SBSJCBPC@co.st-joseph.in.us A Certified Local Government Elicia Feasel, Executive Director The Commissioners, at the regularly scheduled monthly Historic Preservation Commission meeting on December 19, 2016, unanimously denied removal of seven existing first floor windows and replace- ment of four in living room with Andersen 200 series exterior vinyl -clad wood windows and three in dining room with PlyGem Contractor Series 2000 vinyl double -hung windows as proposed on COA Application# 2016-1205: "Windows" Following is the record from the meeting concerning your pro- ject which states the reasons why your application was denied: Commissioner Voll moved to deny application as submitted. Seconded by Commissioner Anderson. President Klusczinski clarified that votes in the affirmative will support the motion to deny the application and reminded the members to state their reasons when voting. Roll call was ordered. Commissioner Gelfman (Aye) — inconsistency between windows chosen, existing windows could be repaired at less cost and just as much efficiency, petitioner was not here Commissioner Anderson (Aye) — based on the standards and guidelines and the ability to preserve the win- dows, discontinuity with materials Commissioner Voll (Aye) — inconsistent and not very convincing evidence that windows are deteriorated be- yond repair, would prefer applicant would be here so applicant could have been educated on how to repair the windows Commissioner Gordon (Aye) — different manufacturer of windows, apparent ability to restore windows, and not meeting the guidelines Commissioner Klusczinski (Aye) — applicant provided no evidence that windows are reasonably deteriorated beyond repair, proposed replacements are not suggesting in-kind material, application is not in keeping with the standards and guidelines for the district, applicant chose not to represent himself this evening Commissioner Molnar (Aye) — disagrees with two different types of materials used, petitioner is not present to answer questions and be instructed on possible ways to restore the windows COMMISSIONERS Thomas Gordon (Vice President) Mike Voll (Treasurer) Jennifer Parker (Architectural Historian) Elizabeth Hertel (Secretary) Kevin Buccellato Brandon Anderson Michele Gelfman Joseph Molnar STAFF Deb Parcell, Deputy Director Brett Hummer, Legal Counsel Steve Szaday, Preservation Specialist HISTORIC PRESERVATION COMMISSION or SOUTH BEND & ST. JOSEPH COUNTY EST. 1973 South Bend and St. Joseph County HISTORIC PRESERVATION COMMISSION 227 WEST JEFFERSON BLVD SOUTH BEND, 1N 46601-1830 www.stjosepheountyindiana.com/sjchp/index.html Phone: 574-235-9798 Fax: 574-235-9578 e-mail: SBSJCHPC@co.st-joseph.in.us Timothy S. Klusczinski, President A Certified Local Government Elicia Feasel, Executive Director A key aspect regarding the Commission's investigation of your proposal for replacement, deter- mined that your original windows are capable of being rehabilitated, and that once done, your expressed concerns for poor function, thermal performance and security (limited only by intention al glass breakage for all windows) will be adequately addressed. Windows are an important, char- acter -defining feature of any structure, especially one with historic value. The Historic Preservation Commission will continue to assist you in meeting the standards and guide- lines of the Riverside Drive Historic District, established in 1985 by the South Bend Common Council (Ordinance No. 7469-85) . Our Agency is qualified and knowledgeable in methods used in preser- vation and endorsed by the U.S. Secretary of the Interior in maintaining historic resources, like your home. We are familiar with many local contractors that are skilled in this regard. While HPC is not affiliated with independent contractors, it will share referrals among members of the public. I would like to offer an additional clarification with respect to our telephone conversation on De- cember 20, 2016. Any repairs or installations which alter the exterior features of designated historic —uctures and sites, ALWAYS require a valid Certificate of Appropriateness from the Historic Preser- Ction Commission before that work may begin. In many cases this work will also require a building permit from the Building Department of South Bend and St. Joseph County. Windows are no ex- ception. Please contact our office with any questions or concerns or for any assistance. Sincerely, Debra Parcell, Deputy Director cc Building Department COMMISSIONERS Thomas Gordon (Vice President) Mike Voll (Treasurer) Jennifer Parker (Architectural Historian) Elizabeth Hertel (Secretary) Kevin Buccellato Brandon Anderson Michele Gelfman Joseph Molnar STAFF Deb Parcell, Deputy Director Brett Hummer, Legal Counsel Steve Szaday, Preservation Specialist HISTORIC PRESERVATION COMMISSION OF SOUTH BEND & ST. JOSEPH COUNTY EST. 1973 DOUB-LE'-.-�HuNG 400 SERIES wINI)OW� WOODWRIGHT° WINDOWS time and money. (See opposite page.) Make new homes look old and �; .- -§reglacertier'"i#ln''rindo_ws�a>�;;: t.°� .___----- ',:�,}: '-x�,�- i, - � $• _fit - t lil /r r ��-- u n e rl 00 SERIES iLTTWASH WINDOWS it 2T Series tilt -wash double -hung window comes our ost popular sizes and gives you our most que ed options. You still get low -maintenance :teri rs and real wood interiors, along with our no ed Owner -2 -Owner® limited warranty* 32 -`u sit andersenwindows-.Lom/warranty for a copy of the limited warranty. Woodwright full -frame windows offer I I you the ability to select from a simple rectangular shape or create a distinct, architecturally inspired look with Unequal Arch Arch Springline graceful arches. REPLACING A WINDOW? 400 SERIES Woodwright insert windows can save you WOODWRIGHT° WINDOWS time and money. (See opposite page.) Make new homes look old and old homes like new. =_ Woodwright windows are a great choice for traditional architecture. With their thick, sloped sills, precision -milled wood interiors and historically accurate grille patterns, these windows bring authentic old-world character to homes of all ages. ,t 400 SERIES TILT WASH WINDOWS Our most popular double -hung window. Year after year, the Andersen 400 Series tilt -wash window is our best-selling double -hung window — and for good reason. Extremely energy efficient, it gives you a wide array of decorative and performance options. ��-- u n e rl 00 SERIES iLTTWASH WINDOWS it 2T Series tilt -wash double -hung window comes our ost popular sizes and gives you our most que ed options. You still get low -maintenance :teri rs and real wood interiors, along with our no ed Owner -2 -Owner® limited warranty* 32 -`u sit andersenwindows-.Lom/warranty for a copy of the limited warranty. Woodwright full -frame windows offer I I you the ability to select from a simple rectangular shape or create a distinct, architecturally inspired look with Unequal Arch Arch Springline graceful arches. REPLACING A WINDOW? Woodwright insert windows can save you time and money. (See opposite page.) CUSTOM SIZES REPLACEMENT Andersen® 400 Series tilt -wash full -frame windows are available with impact -resistant glass and structural upgrades to meet the tough building codes of hurricane -prone coastal areas. See your local code official for specific requirements. REPLACING A WINDOW? 400 Series tilt -wash insert windows can save you time and money. 0 (See opposite page.) CUSTOM SIZES REPLACEMENT NARROLINE® WINDOW CONVERSION KIT If your home has Andersen Narroline® windows that were made after 1967, our quick conversion kit can turn them into convenient, tilt -wash double -hung windows with high- performance Low -E4® glass. It installs easily with less mess REPLACEMENT than ordinary window replacement. Plus, it matches your existing window inside and out and is backed by our full Owner -2 -Owner limited warranty* ®Visit andersenwindows.com/narroline, where you can download measuring guides and watch an installation video. Outlook Mail SeuOhMmH and ilOPgLeeen 1 O New I Reply Delete I-AreWro't'ail Junk I Sweep Move to letty i life Insurance health insun forraine nesrailah I mexico trip moms condos new home portobeflo i tax.Z009 1 tax 2010 1 tax2011 3 taxes 2015 taxes2013 1 j trust (No subject) TM Tin !AoMs M^ Reply O Today, 5:08 PM You Download Save to OneDrive - Personal Sent from my Ver&on Wireless 4G LTE https://outlook.live.com/owa/?path=/attachmentlightbox 11/21/2016 Outlook Mail St-ifAVA and WpLleen 1 0 New I Folders Inbox Junk Email Drafts Sent Items Deleted Itery.- adt security Aventuras G-_ banking mE- capitalone carinsuranc cad meado condo rents condos ata�._ condosale: .5 gary@a.dventurasclub letty life insurance health insur' lorraine nesrallah I mexicc, trip moms condos new home portobello m 2009 1 ta4 2010 tax2011 3 taxes 2015 taxes2013 1 trust I 00" Reply I Delete Hk6l�mil Junk I Sweep Move to V_ (No subject) TM Tinftlomls Reply I Today, 5:04 PIA You .V Download Save toOneDrive -Personal to - Personal 2017Volkswagen Jetta 1.4: ':t S $19911M.. f.126 Due at signing. Excludes ta)'*. title, license, registration,.': Sent from my Verizon Wireless 46 L TEDROD options, and dealerfees.Fc.'.� Wireless 4G LTE DROID highly qualified customers" through Volkswagen Credh: offer ends 11/30/2016 View kev offer details https://outlook.live.com/owa/?path=/attachmentlightbox 11/21/2016 Line Item #: 0003 Line Item Qty: Initial: Location: =0 Size =3'4"WxS' 6" H UnitSize=3'3112"Wx5'5112"H 200 Series Tilt -Wash, Single Units Unit Code/Item Size: 244DH3456 Operation/Handing: AA Frame Depth: 31/4" Exterior Color: White Interior Color. Pre -finished White Glass Type (Top): Low E SmartSun Glass, Finelight Grilles -Between -the -Glass, Colonial, White/White, 3/4" Glass Type (Bottom): Low E SmartSun Glass Grille Construction (Top): Finelight Grilles -Between -the -Glass Insect Screens: Insect Screen, White Extension Jamb: Pre -finished White, 4 9/16", Job Site Applied, Complete Unit Extension Jambs Hardware: Andersen 200 Series - White Zone: Northern U-Factor:0.30, SHGC: 0.19,, ENERGY STAR® Certified: No Comments: Qty Part Num Item Size Description Total Price Extended Price 1 0000000 244DH3456 Unit, 3114" Frame Depth, White/PI White, (Top $ 607.00 $ 607.00 Sash) Low E SmartSun Glass, Finelight Grilles -Between -the -Glass, Colonial, 4W2H, WhiteNVhlte, 3/4" (Bottom Sash) Low E SmartSun Glass 1 0833286 244DH3456 Insect Screen, White $ 53.60 $ 53.60 1 0876686 244DH34PRHDSL Extension Jambs, Head and Sill, Pre -finished White, $ 17.00 $ 17.00 4 9/16", Job Site Applied 1 0876730 244DH56PRSD Extension Jambs, Side Member, Pre -finished White, $ 20.80 $ 20.80 4 9/16', Job Site Applied 698.40 $ 698.40 Line Item #: 0004 Line Item Qty: 1 Initial: Location: RO Size = 8' 0" W x 6' 6" H Unit Size = 7' 111/2" W x* 5' 51/2" H Composite Unit I LPart Number: 0000000 Mulling Location: Factory (Direct) Mull Priority: Vertical Mulling Material: Narrow Mull Perimeter Extension Jamb: Pre -finished White, 4 9116", Job Site Applied, Complete Unit Unit Codentern Size: 244DH2456-244DH3456-244DH2456 Operation/Handing: AA -AA -AA Comments: QUOTE: 353 Print Date: 11121/2016 Page 3 Of 6 lQ Version: 16.2 4 Qty Part Num Item Size Description Total Price Extended Price Composite Parts and Labor - Factory (Direct) Mulled 1 0876730 244DH56/244FX56 EXT JAMB, WHITE SIDE 4 9/16 WALL PI PR $ 20.80 $ 20.80 2 0876671 244DH96IN EXT JAMB, WHITE 4 9/16 WALL PI $ 67.40 $ 67.40 Total: (includes Mull Charges of $ 176.80) $ 265.00 $ 265.00 Unit 1 of 3 ' 200 Series Tilt -Wash, Single Units Unit Code/Item Size: 244DH2456 Operation/Handing: AA Frame Depth: 3 1/4" Exterior Color: White Interior Color: Pre -finished White Glass Type (Top): Low E SmartSun Glass, Finelight Grilles -Between -the -Glass, Colonial, White/White, 3/4" Glass Type (Bottom): Low E SmartSun Glass Grille Construction (Top): Finelight Grilles -Between -the -Glass Insect Screens: Insect Screen, White Hardware: Andersen 200 Series - White Zone: Northern U -Factor: 0.30, SHGC: 0.19, ENERGY STAR® Certified: No Comments: Qty Part Num Item Size Description Total Price Extended Price 1 0000000 244DH2456 Unit, 3 1/4" Frame Depth, White/Pl White, (Top $ 531.00 $ 531.00 Sash) Low E SmadSun Glass, Finelight Grilles -Between -the -Glass, Colonial, 3W2H, White/White, 3/4" (Bottom Sash) Low E SmartSun Glass 1 0833317 244DH2456 Insect Screen, White $ 47.40 $ 47.40 $ 578.40 $ 578.40 Unit 2 of 3 200 Series Tilt -Wash, Single Units Unit Code/Item Size: 244DH3456 Operation/Handing: AA Frame Depth: 3 1/4" Exterior Color: White Interior Color: Pre -finished White Glass Type (Top): Low E SmartSun Glass, Finelight Grilles -Between -the -Glass, Colonial, White/White, 3/4" Glass Type (Bottom): Low E SmartSun Glass Grille Construction (Top): Finelight Grilles -Between -the -Glass Insect Screens: Insect Screen, White Hardware: Andersen 200 Series - White Zone: Northern U -Factor: 0.30, SHGC: 0.19, ENERGY STAR® Certified: No QUOTE: 353 Print Date: 11/21/2016 Page 4 Of 6 iQ Version: 16.2 i Comments: Qty Part Num Item Size Description Total Price Extended Price 1 0000000 244DH3456 Unit, 3 1/4" Frame Depth, White/PI White, (Top $ 607.00 $ 607.00 Sash) Low E SmartSun Glass, Finelight Grilles -Between -the -Glass, Colonial, 4W2H, White/White, 3/4" (Bottom Sash) Low E SmartSun Glass 1 0833286 244DH3456 Insect Screen, White $ 53.60 $ 53.60 $ 660.60 $ 660.60 Unit 3 of 3 200 Series Tilt -Wash, Single Units Unit Code/Item Size: 244DH2456 _ Operation/Handing: AA Frame Depth: 31/4" Exterior Color: White Interior Color: Pre -finished White Glass Type (Top): Low E SmartSun Glass, Finelight Grilles -Between -the -Glass, Colonial, White/White, 3/4" Glass Type (Bottom): Low E SmartSun Glass Grille Construction (Top): Finelight Grilles -Between -the -Glass Insect Screens: Insect Screen, White Hardware: Andersen 200 Series - White Zone: Northern U -Factor: 0.30, SHGC: 0.19, ENERGY STAR® Certified: No Comments: =ty Part Num Item Size Description Total Price Extended Price 1 0000000 244DH2456 Unit, 3 1/4" Frame Depth, White/PI White, (Top $ 531.00 $ 531.00 Sash) Low E SmartSun Glass, Finelight Grilles -Between -the -Glass, Colonial, 3W2H, White/White, 3/4" (Bottom Sash) Low E SmartSun Glass 1 0833317 244DH2456 Insect Screen, White $ 47.40 $ 47.40 $ 578.40 $ 578.40 $ 2,082.40 SUBMITTED BY: SUBTOTAL $ 6,077.10 ACCEPTED BY: TAXES( 0.000 %) $ 0.00 DATE: GRAND TOTAL $ 6,077.10 ** All graphics as viewed from the exterior. ** Rough opening dimensions are minimums and may need to be increased to allow for use of building wraps or flashings or sill panning or brackets or fasteners or other items. QUOTE: 353 Print Date: 11/21/2016 Page 5 Of 6 iQ Version: 16.2 PPLYjk, LY GEM Customer InformationCertified BILL TO: 00046377 SHIP TO: 00046377 WINDOWS $11000.51 $1,000.50 Tim Morris Big C Lumber South Bend Big C Lumber South Bend 30499 Tracy Rd 020830 020830 Walbridge, OH 43465 125 Dixieway North 125 Dixieway North Phone: (800) 666-4343 ......,, # .�,. _.... Fax: South Bend IN 46637 South Bend IN 46637 www.nlvaemwindows.com 574-272-6500 574-271-3832(Fax) 574-272-6500 574-271-3832(Fax) ,QUOTE DAT.Es' REQiJIiSEDDATE ; t SHIP#DATE_t; k ;_Q[10TEll�B mow, Delivery: ,_-.. ,: z 3115527 Comment: 11/21/2016 None Not Set matt.fields@bigclumber - - .� ... •- . S.-__ ,^'_- - JO$_1vA1VE ;'CTOMERSPO# y 3, t_ tiPLAPTTaF -. }�,; -�h_ SAI�ES_PERSOi VS -S Toledo Kinch, Nicholas >�Descr`:i`tion J1-1 Rough Opening: 28 1/4 X 66 1/4, Overall Frame Size: 28 X 66 $333.50 $1000.50 Qty: 3 Product Contractor Series 2000 Replacement Double Hung Room Location: Special Product Request Glass Breakage Warranty = No glass breakage None Assigned warranty Dimensions Frame Width = 28, Frame Height = 66, Sash Split = Even Note: Exterior Color/Finish = White, Interior Color/Finish = White Operation / Venting (Viewed from Exterior) = Double Hung Performance Rating = H -R15 (DP +151-15), U -Factor = 0.27 (1.53), SHGC = 0.27, VLT = 0.5 Glass HP2+, Double Glazed, Annealed, Low -E / Low -E, Argon Gas, Warm Edge Spacer Hardware White, 2 Locks Full Screen, Charcoal Fiberglass Mesh, Center Bar Frame Options Rigid Welded Nail Fin Clear Opening: 23.424 X 26.26, Clear Opening Area: 4.271626 Total Unit Quantity:3 CUSTOMER SIGNATURE DATE Prices listed are good for acceptance for 30 days after the quote is certified. All material to be delivered within an additional 90 days or pricing may be increased due to material cost increase. Acceptance of the order by Ply Gem will be determined by availability of production time. Product quoted may or may not meet architect's specifications. Please verify adherence to state and local codes. Total does not include applicable taxes. Job total is reflected by the quantities SHOWN ABOVE. In the event of quantity or extension discrepancy, unit price will prevail. Quote #: 3115527 � PLy GEM Page 1 of 1 Quote Effective Date: WITX vcrot,.- Printed: 11/21/2016 1:49:13 PM Tv $11000.51 $1,000.50 Tim Morris Tim Morris _ ={;.NOTES ......,, # .�,. _.... Order: Delivery: Comment: CUSTOMER SIGNATURE DATE Prices listed are good for acceptance for 30 days after the quote is certified. All material to be delivered within an additional 90 days or pricing may be increased due to material cost increase. Acceptance of the order by Ply Gem will be determined by availability of production time. Product quoted may or may not meet architect's specifications. Please verify adherence to state and local codes. Total does not include applicable taxes. Job total is reflected by the quantities SHOWN ABOVE. In the event of quantity or extension discrepancy, unit price will prevail. 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G p L7 TAiAIlIl ylIli ,. __ d t S w r i iTiS 5 iiF R 9 S I � .1 ._ Fl4lSt LSFd ��STR SLs �G'`G C 4PGi'�;E�6aF��•'F-� _-� - i �., �i l L C Fol Ca9��GG9G9GG69p9G1'G➢69G9 G969p9F A. P9F :.-y __ i. FL 4 ti LLFLC4 CIaCGGCC C1L GGS p9a 69LEG pS pC6➢p fiCC9G p4 Y SSI,. �_,� ,. s Fui 47t f'�'3ckt�YFGt�k{§`g9i`" �1 •` s *-aE fi--_ , GGCSGLpGQ94C5S.-p-La-ara., _ ------------------- CY 1LC aTGl 4 Sp a G L:2 L gig�--`-"— c C u� i `ESr• ..ykipAN - ,t Y STAFF REPORT CONCERNING APPLICATION FOR A CERTIFICATE OF APPROPRIATENESS Date: January 3, 2017 Application Number: 2017-0103 Property Location: 825 Ashland Architectural Style/Date/Architect or Builder: Free Classic/1908/Hull House Property Owner: Ross and Rachel Havrick Landmark or District Designation: Chapin Street Local/National Register District Rating: Contributing DESCRIPTION OF STRUCTURE/ SITE: This 2 %2 story Free Classic with rectangular plan sets on a brick foundation. The gabled roof with cornice returns has asphalt shingles. There are two pedimented dormers and one central gabled dormer on the front. The full front porch has a gabled dormer above the entrance, and six free-standing columns with balustrade. Windows are 1/1 double -hung; several bay windows are single light. ALTERATIONS: Aluminum siding, storm windows and doors. APPLICATION ITEMS: Putting in energy eff, windows, replace 2nds and Yd floor windows. DESCRIPTION OF PROPOSED PROJECT: Owner has a quote from Hoosier Siding & Construction to remove existing wood windows and replace with vinyl window inserts. Windows will be inserts, with original wood frames and sills to remain. Window styles — cottage style and traditional 1/1 double hung, casement, and fixed lite — to match existing. Grid pattern of third floor windows to match existing third floor windows, with the exception of the diamond grid in south attic window which cannot be easily replicated. Insulation will be installed in frames. Owner cites energy efficiency as reason for replacement. PRESERVATION SPECIALIST REPORT: On Friday January 6a', 2017 at 3pm I met with the owners of 825 Ashland at the property to photograph and record the existing condition of the windows on the second and third floors which they are looking to replace with their COA application. Most of the windows had clear plastic on them with mini blinds down and blades angled to keep light out so I was unable to get close photographs of several of the windows. The application is for 19 windows to be replaced: The third floor has three casements and two double hung windows. The casements have dry rotted and are out of square. They feel lightweight and flimsy. The double hung window on the north side has the wrong storm sash and is leaking air. The double hung windows on the south side has a decorative diamond grid pattern which faces the house next door. There are two fixed windows facing the rear of the house on the landing between the second and third floor. These were not always fixed as the presence of interior stops and gaps are evident. The opening mechanisms have been removed and the sashes attached in place. The front of the house has a three-part window with a large operable double hung in the middle and two stationary (one on each side). The large upper sash appears to be off skew and the interior stops need to be adjusted. Most of the upper sashes appear to be painted shut. There are aluminum storm windows throughout the house operable where the operable wood windows are and fixed where the fixed wood windows are in place. Three windows on the second floor have sashes that are in need of repair. These would include repairing the wood sash as the joints are separating. I was unable to feel any of the wood to determine its structural integrity. Almost all of the windows would need glazing, most of the ropes appeared to be intact. I did not find any evidence to suggest that the windows currently there could not be repaired to reach a higher level of efficiency and use, with the exception of the casements on the third floor. Steve Szaday, Preservation Specialist STANDARDS AND GUIDELINES: Chapin Park II. EXISTING STRUCTURES C. WINDOWS AND DOORS Window and door frames are in most cases wood and vary depending upon the style of the home. Many are double - hung windows with wood trim and sills. Brick structures have stone sills and brick lintels. In some cases, where aluminum siding has been applied, the window and door trim has been covered. About half of the structures in the district have aluminum storm windows; the other half have wood storm windows. Required Original windows and doors shall be retained including sashes, lintels, sills, shutters, decorative glass, pediments, hoods and hardware. When deteriorated beyond repair, they shall be replaced with units and trim resembling the original. Recommended Wood storm windows and doors painted or finished to match the original should be used but should not damage existing frames. If new sashes or doors are installed, the existing or original materials, design and hardware should be used. When metal storm doors are used, they should be painted, anodized or coated to match the existing. When awnings are used, they should be of canvas material. Prohibited Original doors, windows and hardware shall not be discarded when they can be restored and reused in place. New window and door openings, which would alter the scale and proportion of the building may not be introduced. Inappropriate new window and door features such as metal, vinyl or fiberglass awnings, hoods or aluminum insulating glass combinations that require removal of original windows and doors, shall not be installed. Not Recommended Fake shutters that would detract from the existing character or appearance of the building should not be used. STAFF RECOMMENDATION: Staff recommends replacement of existing third floor casement windows with in-kind materials, and repair of all other existing windows on the second and third floors, as well as repair/replacement of existing storm windows where necessary. Elicia Feasel Executive Director Deb Parcell Deputy Director Application FOR- Certificate OR- Certi icate ofAppropriateness HISTORIC PRESERVATION COMMISSION of SOUTH BEND & ST. JOSEPH COUNTY 125 S. Lafayette Blvd., South Bend, IN 46601 http://www.stjo§ephcountyindiana.com/departments/SJCB P/index.htm p: 574-235-9798 f: 574-235-9578 e: SBSJCHPC@co.st-joseph.in.us OFFICE USE ONLY>»> >DO NOT COMPLETE ANY ENTRIES CONTAINED IN THIS BOX«««OFFICE USE ONLY Date Received: 1 13 117 Application Number: W7 — 0103A y Past Reviews: ❑ YES (Date ofLast Review) NO Staff Approval authorized by: Title: Historic Preservation Commission Review Date: ❑ Local Landmark Local Historic District (Name) 0 fln j A pab ❑ National Landmark National Register District (Nan,e) 't ' 'a i Certificate of Appropriateness: ElDenied ❑Tabled ❑Sent To Committee ❑Approved and issued: (Please Print) Address of Property for proposed work: A I 5OL t1 , Rr_--No )/V A" (Street Number— Street Name—City-Zip Code) ( 57q) q0q - 30 (a achej Mme of Property Owner(s): lf)'� G AVO OA,—N:4rY ,Jlel,( Phone #: 71, 9 d , - 3Z-5 5 Address of Property Owner(s): C6 Z S A S 14L✓rN17 AVC 50i/ T h fgewo 1 /V Qd (Street Number— Street Name—City—Zip Code) Name of Contractor(s): kr) ! 5Ge? 510 Wr, ffwn CONS 1 t2(/G?l cel/ Phone #: Contract Company Name: 1-i &jtl r reg S t l7( Ato A -AID 6?A1Si (,e.Uc; -i7U4/ Address of Contract Company: (Street Number= Street Name—City—Zip Code) Current Use of Building: I /✓ 6 L.L= FA M (L Y (Single Family—Multi-Family—Commercial--Government—Industrial—Vacant—etc.) Type of Building Construction: v1/ 1/00ow 5 (Wood Frame—Brick—Stone—Steel—Concrete—Other) Proposed Work: ❑ In -Kind ❑ Landscape ❑ New Replacement (not in-kind) ❑ Demolition (more than one box may be checked) /I � Description of Proposed Work: PU`T-Ct V 1 !1/ Nn_ D `/ i�JQe / 5 %1�iLikC 71 ilNl� V��nifXMlS - l�)ir� nui ir► ar ('�{faQn. 12 - will (ngLl�d�` t in frame er/Contractor Fax #: e-mail: taff will correspond with only one designee) t _ 6 and/or X nature of Owner Signature of Contractor ROADS 30471 Old U.S. 33, Elkhart, IN 46516 Phone (574) 674-5599 Fax (574) 674-5749 Email: hoosiersidina@aol.com Submitted To: Name R_A'1'>ZL AXVRi f., Address -_S�1 5- III—e- City 'fvil''ar-4,N) State INDIANA Home # %�`�'6 Work # gdZ1' sd*fS i`1i3 WORK TO BE PERFORMED AT: Street �%� �`/� City We hereby propose to furnish all the materials and perform all the labor necessary for the completion of: Ajvv�,_4 All new windows to be solid vinyl built, 0801C4-- ik ,A 1?,0V,41-1 thermopane replacement window units in lU�'1 BY )01; j') fiJ/��/ , Model C' -t S'3' ) f . With J/y`I strength glass; Low -E, argon gas filled sashes with warm edge technology, spacer foam filled frame (optional) half screen, integrated lift rails, re-inforced lap lock lift rails, balance covers, positive slope sill, 4 -point fusion weld sash & main frame, stainless steel constant force balancers, beveled exterior frames and tilt in sashes on double hungs (Installation/ Description & Location As Follows) r-- "A>dl vt L10J� U_ d 0.)T' 3 ice• e��h�rlJC:��Js'i?.�.=, LiLJ3:�-S��''�i _, 1�aSl l� f dtJ�i;,-;,1/Ih5_a l�lt!Erdi>n i J6rL.-f,4m .S I� �N1, a~L %S' 11,�IV r:)tlpj Ls �idL1�!f� wi'l" i"br�.JC ti,A/07.,5 II�U_ o1 ' I'l—e i iii Lj v,La IV) Ar;ji'!dl ��»iLL l -Alt iU S L+L`�:2d/dJvtll l�Ar� hlj%V SOL40 4100 �64)ud sTo/b V WIM/9 PUPS ►r i? -3) t b, V51a-,5 IV4- l PLZI c<-1 4 LiJA/� ►; to p� ,1i71c i^eZ).4 p U 'lbA/&5;o l�/1►�� c cv -u�L ,rA�✓Jia�t ! 71J L AWIVW %ti NI Ibl.ti" #,4L ASL �1._i , �i�7i? 2.�+' - / �, J�' ✓� ITEMS CIRCLED TO BE DONE Any alteration or deviation from the above specifications involving extra costs will be executed only upon written orders, and will become an extra charge over and above the estimate. All agreements contingent upon strikes, accidents or delays beyond our control. Owner to carry fire, tornado, and other necessary insurance upon above work. Workman's Compensation and Public Liability Insurance on above work to be taken out by ERIE INSURANCE. In the event of non-payment, persons signing below will be responsible for all attorney fees, court costs, and any collection fees. All material is guaranteed to be as specified, and the above work to be preformed in accordance with the drawings and specifications submitted for above work and completed in a substantial workmanlike manner with balance to be PAID IN FULL UPON COMPLETION. DATE CK NO# JOB INCLUDES: * Building Permit * Clean Up & Removal All Debris l� TOTAL AMOUNT $ �i�'• /�� * Sales Tax Trash Removal ADDITIONAL -S $ LL WOR MANSHIP GUARANTEED FOR THREE,(3) YEARS= .....�? ...,r .......... .........:.._....,_-- -..... :._..._.....,r.. ..< BALANCE $ Respectfully Submitted -' i 01 1-a-;` Date �d i Per HOOSIER SIDING & CONSTRUCTION, INC. . NOTE: This contract may be withdrawn by us H not accepted within 90 days. ACCEPTANCE OF CONTRACT The above prices, specifications, and conditions are satisfactory and are hereby accepted. HOOSIER SIDING & CONSTRUCTION, INC. is hereby authorized to do the work as specified. Payment will be made upon completion. The persons signing this contract warrant that they are the owners of the real estate where the work is to be performed and that there are no liens -or -mortgages on that real estate except ,----- Accepted ' 1;.:.: ar Signature I ` Dater /i ii /�� _ Signature Notes: AL!_ Nlw Gsr w;,)w uv,i.S To &_,k?rty) MID w�waoan a aoau, rwn RICHARDS LITE REPLACEMENT DOUBLE HUNG SPECIFICATION INFORMATION General: Manufactured by Midway Windows and Doors, Inc. 6750 S. Belt Circle Drive Chicago, Illinois 60638 Operation: Sash shall be counterbalanced to remain as placed during operation. Both sash for double hung shall tilt inwards for cleaning exterior glass surface. The top sash stiles shall be fitted with two security latches which, when extended, shall ,prevent the bottom sash from being opened more than three inches. Sash locks shall function to secure the opening and, through a cam action mechanism, draw the interlocking meeting rails together for a tight seal. Materials: All vinyl materials shall be 100% PVC. The jambs shall have a nominal wall thickness of .060 and shall include tubular hollows for maximum strength and and efficiency. Sash profiles shall have a nominal wall thickness of .060. Sash lift rails shall be integral to the sash extrusion. Sash meeting rails shall include an integral leg, which shall provide meeting rail interlock in the assembled unit. Frame Construction: Frame profile shall be designed to install as a replacement window with head and sill expanders as job condition requires. Overall frame depth shall be 3 1/4". Window mainframe header shall be miter cut and welded for positive seal and aesthetics. Drain weeps under screen track will provide quick drainage of the sloped sill without compromise to performance. . Sash Construction: sash frame shall be miter cut and fusion welded at the corners. Each welded sash top rail shall have two recessed tilt latches to release sash for easy operation. Each welded sash shall have recessed, heavy wall pivot bars screwed in place with a dual durometer snap in glazing bead along the exterior perimeter of the sash. Equal glass sight lines will be standard. Available finishes: Extruded white/white and tan/tan colors available. Screen Construction: Half screen standard. Full screen option available. Frame shall be extruded and mesh shall be made of fiberglass material. Corners will be staked with die cast corners. Glazing: Insulating glass shall have an overall thickness of3/4" and minimum 1/2" airspace inside dimension. Warm edge spacer will be used to form a hermetic seal around the insulated unit to encapsulate the airspace. All glass will be Low E insulated glass as standard with argon gas fill. Weather-stripping: A minimum of two courses of solid barrier fin type weather stripping at the crack perimeter of the window, excluding sill, will be in place. The bottom sash lift rail shall fit the sill so that two fin and one closed cell bulb weather seal engage completely. Hardware: All balances shall be constant force stainless steel. The balance shoe will be attached directly to the balance assembly and ride with the sash in a vertical movement. The sash pivot bar will engage the balance shoe and lock the sash in a consistent hold to the jamb allowing for no distortion during handling and installation. Sash locks shall be cam type and finished to match the vinyl extrusion color. Locks shall be securely anchored with color -matched screws driven into the sash rail for a firm hold. All double hung widths 27 V and wider will receive two sash locks. 71'Jr' 4i`►�ierc „1'.�ya. l+•��a'V+'w:r �'=R '� rF.- i jY S tII 19, � I �1`' „n•�,,,,x fT�',?' 1 vt +c° ,'' 7 - �N► �'..... 1,.. 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' "aft �� ; q' i�'r, � �5,. - \�� A �' � ��' �`'r'e y�"��''. s ..> v ,Y1, t s � II � �i � y • y ,�� ti 1v .j' }�'��k'^�. �:'i�� '� � is _ 4 Y a , r 4 3 ��du;; V- t ' �t N 9Tn: itt8i WIN 3 .i� ti 4:, ...li1i�4;�;;1ICt Il{ �ttiap�ti f�...i��.{`i1tS��iRsit��i r � V � niid t�h J . 2 f F� 4' t d. 4 T - : »� � � y� . \%^92«� �� yy > � � \� � � @^ : / zi ��\2>��» s..a��z��{, � : ��% <.� - � � t � Gd» \� � :� � � p, � <»> �� <:� d « «: � � � � : «?£� � � «�§ � P\�\©\\�� ' � � = »§. d>.» «\?� � y MINUTES OF A MEETING OF THE HISTORIC PRESERVATION COMMISSION OF SOUTH BEND & ST. JOSEPH COUNTY December 19, 2016 131 Floor Conference Room County — City Building South Bend, IN 46601 I. CALL TO ORDER President Klusczinski called the.meeting to order at 7:03 p.m. Members Present: Timothy S. Klusczinski, President; Tom Gordon, Vice President/Asst. Secretary; Mike Voll, Treasurer; Joseph Molnar, Brandon Anderson, Michele Gelfman Members Not in Attendance: Elizabeth Hertel, Secretary; Jennifer Parker, Architectural Historian; Kevin Buccellato Staff Present: Elicia Feasel, Executive Director; Deb Parcell, Deputy Director; Steve Szaday, Preservation Specialist; Katlyn Foust, Legal Counsel (arrived at 7:10 p.m.) Members of the Public Present: Frank Perri, Steve Mihaljevic, Pat Ruszkowski H. PUBLIC HEARING A. CERTIFICATE OF APPROPRIATENESS 1. 504 East LaSalle COA#2016-1128 Local Landmark Representation by Frank Perri, 234 South Coquillard, South Bend STAFF REPORT CONCERNING APPLICATION FOR A CERTIFICATE OF APPROPRIATENESS Date: 28 November 2016 Application Number: 2016-1128 Property Location: 504 East LaSalle Avenue Architectural Style/Date/Architect or Builder: Italianate/Neoclassical/1882/1900/1924/J.C. Lauber Company Building Property Owner: Greater Lowell Holdings, LLC Landmark or District Designation: Local Landmark; National Register East Bank Multiple Property Listing Rating: Contributing DESCRIPTION OF STRUCTURE/ SITE: The 1900 one-story rectangular -plan commercial building has a concrete foundation, tin clad walls, and a flat roof. Front fagade features modillions on ends of dentilled cornice above large plate glass windows with transom lights. In 1924, an addition was built directly behind the 1900 building. The one-story rectangular structure is built of concrete block, with a flat roof, and multi -pane windows with metal frames (probably original). There is no historic survey/description of this portion of the property. ALTERATIONS: COA 2005-1031 approved demolition of portion of building constructed in 1882, known as the Bergan Building. COA 2006-0413 approved reinstallation of JC Lauber Sheet Metal sign, formerly on west side of 1882 portion of building. APPLICATION ITEMS: 1) Demolition of 5,000 sq. ft. building which was not part of original historic structure. Building is not served with utilities other than basic lighting. Building currently used as cold storage. The wooden roof is deteriorated and building is of little to no value. 2) Installation of approx. 18011.. of commercial grade ornamental aluminum fencing on the northwest corner. DESCRIPTION OF PROPOSED PROJECT: Owner proposes 1) demolition of 1924 addition to 1900 one-story portion of J. C. Lauber building. The existing structure has a deteriorated roof, no utilities except basic lighting, and is of little current value to the owner. Renovation costs would exceed the resulting value. This portion of the building was a later addition to original 1900 structure facing LaSalle Avenue, and only by virtue of vacating the former alley between the main building and the structure to be razed is it even considered part of the historic structure. Demolition would allow additional parking spaces for building's future use as a Brew Pub and Community Event Center, and improve curb appeal. 2) Installation of 180' of ornamental black aluminum fence at the northwest corner of property, enclosing area where 1882 Bergan Building once stood. This area will be outdoor seating for the future Brew Pub. PRESERVATION SPECIALIST REPORT: On Wednesday November 30, 2016 I met with Frank Perri the owner of the Local Landmark located at 502 E LaSalle. (Commonly known as the JC Lauber building). He has applied to remove the addition located to the south most of the structure. We walked around inside and outside of the structure. The east, west and south walls were added to the existing building. The north wall of the addition is the south wall of one of the earlier additions and will remain. The floor is not complete and still has about 40% dirt floor. The area was designed for vehicle and equipment storage. The joists are non -dimensional lumber (we believe the addition dates 1946) and steel beams with wood and metal posts. Recent repairs were made and additional posts and supports were added to the north side of the addition. Areas of the ground and floor were still wet from recent rains and the roof deck has water stains and visible holes. Several patches and repairs have made to the concrete block walls where the walls have sunk or shifted. There is a severe slope and the field east of this area which sits uphill does not offer much other than channeling water directly to this building. The shifts to the south wall follow the water flow right to the east bank of the river. The owner intends to use this area for a parking lot. Steve Szaday, Preservation Specialist STANDARDS AND GUIDELINES: Group B A. Maintenance The maintenance of any historical structure or site shall in no way involve any direct physical change except for the general cleaning and upkeep of the landmark. The Commission shall encourage the proper maintenance of all structure or sites. B. Treatment Treatment shall be defined as any change of surface materials that will not alter the style or original form. Such improvements include re -roofing, glazing, or landscaping lawns and may involve a change that can potentially enhance or detract from the character of the landmark. A treatment change of any surface whether on the landmark or in its environment may require a Certificate of Appropriateness if it significantly alters the appearance of the landmark. Although these kinds of changes may not require a Building Permit, a Certificate of Appropriateness may be necessary. The commission should review the proposed treatment for character and style consistency with the original surfaces. C. Renovation and Additions Renovation is the modification of a structure, which does not alter the general massing while an addition, is a change in mass. A modification, which involves the removal of a part of the landmark, should be considered under demolition (see demolition). Additions to landmarks should not detract from the original form and unity of the landmark and should not cover singular examples of architectural detail. Additions to landmarks should be added in a manner that does not disrupt the visible unity of overall appearance of the site. The proportions, materials and ratios of the existing structures should be carried through in the additions. Care should be taken not to change or alter the following: 1. Structure—Necessary structural improvements, where safety demands should be accomplished in such a way as to cause minimal visual change to the original style and construction. 2. Material—Additions and improvements involving any new material in the landmark should be of the same material as the original. It should be the same size and texture. An alternative material may be allowed if it duplicates the original. a. wood—all wood trim should conform with existing trim in shape and size. b. siding materials—the Commission discourages the covering or alteration of original materials with additional siding. Structures already sided with incompatible materials should be returned to a siding similar to the original when renovation is considered. D. Demolition Historic landmarks shall not be demolished. When a landmark poses a threat to the public safety, and demolition is the only alternative, documentation by way of photographs, measured drawings, or other descriptive methods should be made of both the exterior and interior of the landmark. The person or agency responsible for demolition of the landmark shall be responsible for this documentation. E. Moving The moving of landmarks is discouraged, however, moving is preferred to demolition. When moving is necessary, the owner of the landmark must apply to the Commission for a Certificate of Appropriateness. F. Signs No neon or flashing signs will be permitted unless they are original to the structure. Billboards and super -graphics will also be disallowed. Only one appropriate identifying sign will be permitted per business. G. Building Site and Landscaning 1. Required Major landscaping items, trees, fencing, walkways, private yard lights, signs (house numbers) and benches which reflect the property's history and development shall be retained. Dominant land contours shall be retained. Structures such as: gazebos, patio decks, fixed barbecue pits, swimming pools, tennis courts, green houses, new walls, fountains, fixed garden furniture, trellises, and other similar structures shall be compatible to the historic character of the site and neighborhood and inconspicuous when viewed from a public way. 2. Recommended New site work should be based upon actual knowledge of the past appearance of the property found in photographs, drawings, and newspapers. Plant materials and trees in close proximity to the building that are causing deterioration to the buildings historic fabric should be removed. However, trees and plant materials that must be removed should be immediately replaced by suitable flora. Front yard areas should not be fenced except in cases where historic documentation would indicate such fencing appropriate. Fencing should be in character with the buildings style, materials, and scale. 3. Prohibited No changes may be made to the appearance of the site by removing major landscaping items, trees, fencing, walkways, outbuildings, and other elements before evaluating their importance to the property's history and development. Front yard areas shall not be transformed into parking lots nor paved nor blacktopped. The installation of unsightly devices such as TV reception dishes and solar collectors shall not be permitted in areas where they can be viewed from public thoroughfares. STAFF RECOMMENDATION: Staff recommends approval of fence installation and demolition of 5,000 sq. ft. 1924 addition to rear of building. Staff recommends that the owner be in compliance with all city codes. Deb Parcell, Deputy Director Elicia Feasel, Executive Director Commissioner Voll moved to approve application as submitted. Seconded by Commissioner Anderson. Six in favor, none opposed. Vote: 6 — 0 COA#2016-1128 Approved. 2. 511 West Colfax COA#2016-1128A Local Landmark Representation by Steve Mihaljevic, 117 Franklin Place, Apt. 4, South Bend STAFF REPORT CONCERNING APPLICATION FOR A CERTIFICATE OF APPROPRIATENESS Date: 28 November 2016 Application Number: 2016-1128A Property Location: 511 West Colfax Architectural Style/Date/Architect or Builder: Tudor Revival/1898Birdsell House/Wilson Parker, Archt. Property Owner: Steve Mihaljevic/Anisah Michael Landmark or District Designation: Local Landmark/West Washington St. National Register Historic Dist. Rating: Outstanding DESCRIPTION OF STRUCTURE/ SITE: The wood frame house has field stone veneer facade on the first floor, second floor is brick veneer, gable ends of house are Tudor -style half timbers. The foundation is concrete and stone and the half-timbering in the gables. Wood windows are diamond patterned 4/1. Verandah is supported with stone columns with ornate capitals. The Porte cochere has a hipped roof. ALTERATIONS: Original roof has been replaced with asphalt shingles. COA 2000-0316 approved a wrought fence around the property, and a rear yard chain link fence was approved with COA 2001-0129, although neither of these fences were installed. COA 2008-0604A approved reconstruction of chimney. RME 2016-0825A approved repair of five original double hung windows in second story south and third story south. COA 2016-1018 to replace the existing asphalt shingle house roof and metal front porch and Porte cochere roofs with standing -seam copper was denied. APPLICATION ITEMS: Replacing all roof surfaces with new copper sheeting. DESCRIPTION OF PROPOSED PROJECT: This is a reapplication for COA 2016-1018. Owner proposes to install new standing -seam copper roof with copper drip edge, copper valley, edge trim and flashings on entire house, including front porch and Porte cochere. Historic photos show the original house roof to be flat clay tile, and the Portage Township Assessor's card lists a tile roof in 1935. The original porch and Porte cochere roofs, as well as gutters and accents which still exist, are painted metal; the original house roof was replaced with asphalt shingles. Group B Standards say the proposed treatment should be reviewed for "character and style consistency with the original surfaces." The National Park Service's Preservation Brief 4 on roofs says "if the roof is readily visible ... material should match as closely as possible the scale, texture, and coloration of the historic roofing material." Historically, copper roofs were used on important buildings in the early 1800s, then infrequently until the latter 19th century when copper became more accessible. Even then, it was used most frequently for ornamental roofs on public buildings. (National Park Service, Roofing for Historic Buildings, Metals) The owner has selected copper for the roof material in an effort to match the original roof materials that remain, as well as for its durability. PRESERVATION SPECIALIST REPORT: Upon request made by Deputy Director Deb Parcell, I am writing an analysis of the roof in its current condition. The current roof material is asphalt shingles on the main house and metal raised -seamed roofing on the front porch and porte-cochere. Several patches and alternative coverings are in place in multiple locations where the asphalt roof has begun to roll up and deteriorate. From the interior of the house water damage is evident on the southeast, northeast, and southwest corners. A large area on the northeast has the most significant damage. The exterior patches and correlating interior damage would suggest that an inspection should take place to identify any necessary roof deck repairs or replacement that should take place prior to installation of any new roofing material. Steve Szaday, Preservation Specialist STANDARDS AND GUIDELINES: Group B B. Maintenance The maintenance of any historical structure or site shall in no way involve any direct physical change except for the general cleaning and upkeep of the landmark. The Commission shall encourage the proper maintenance of all structure or sites. B. Treatment Treatment shall be defined as any change of surface materials that will not alter the style or original form. Such improvements include re -rooting, glazing, or landscaping lawns and may involve a change that can potentially enhance or detract from the character of the landmark. A treatment change of any surface whether on the landmark or in its environment may require a Certificate of Appropriateness if it significantly alters the appearance of the landmark. Although these kinds of changes may not require a Building Permit, a Certificate of Appropriateness may be necessary. The commission should review the proposed treatment for character and style consistency with the original surfaces. C. Renovation and Additions Renovation is the modification of a structure, which does not alter the general massing while an addition, is a change in mass. A modification, which involves the removal of a part of the landmark, should be considered under demolition (see demolition). Additions to landmarks should not detract from the original form and unity of the landmark and should not cover singular examples of architectural detail. Additions to landmarks should be added in a manner that does not disrupt the visible unity of overall appearance of the site. The proportions, materials and ratios of the existing structures should be carried through in the additions. Care should be taken not to change or alter the following: 1. Structure—Necessary structural improvements, where safety demands should be accomplished in such a way as to cause minimal visual change to the original style and construction. 2. Material—Additions and improvements involving any new material in the landmark should be of the same material as the original. It should be the same size and texture. An alternative material may be allowed if it duplicates the original. a. wood—all wood trim should conform with existing trim in shape and size. b. siding materials—the Commission discourages the covering or alteration of original materials with additional siding. Structures already sided with incompatible materials should be returned to a siding similar to the original when renovation is considered. D. Demolition Historic landmarks shall not be demolished. When a landmark poses a threat to the public safety, and demolition is the only alternative, documentation by way of photographs, measured drawings, or other descriptive methods should be made of both the exterior and interior of the landmark. The person or agency responsible for demolition of the landmark shall be responsible for this documentation. E. Moving The moving of landmarks is discouraged, however, moving is preferred to demolition. When moving is necessary, the owner of the landmark must apply to the Commission for a Certificate of Appropriateness. F. Signs No neon or flashing signs will be permitted unless they are original to the structure. Billboards and super -graphics will also be disallowed. Only one appropriate identifying sign will be permitted per business. G. Building Site and Landscaning 1. Required Major landscaping items, trees, fencing, walkways, private yard lights, signs (house numbers) and benches which reflect the property's history and development shall be retained. Dominant land contours shall be retained. Structures such as: gazebos, patio decks, fixed barbecue pits, swimming pools, tennis courts, green houses, new walls, fountains, fixed garden furniture, trellises, and other similar structures shall be compatible to the historic character of the site and neighborhood and inconspicuous when viewed from a public way. 2. Recommended New site work should be based upon actual knowledge of the past appearance of the property found in photographs, drawings, and newspapers. Plant materials and trees in close proximity to the building that are causing deterioration to the buildings historic fabric should be removed. However, trees and plant materials that must be removed should be immediately replaced by suitable flora. Front yard areas should not be fenced except in cases where historic documentation would indicate such fencing appropriate. Fencing should be in character with the buildings style, materials, and scale. 3. Prohibited No changes may be made to the appearance of the site by removing major landscaping items, trees, fencing, walkways, outbuildings, and other elements before evaluating their importance to the property's history and development. Front yard areas shall not be transformed into parking lots nor paved nor blacktopped. The installation of unsightly devices such as TV reception dishes and solar collectors shall not be permitted in areas where they can be viewed from public thoroughfares. STAFF RECOMMENDATION: While copper roofing was not original to the main house roof, it still exists in other areas of this building. As replacement of all roofing with copper would be a replacement in kind for the porch and Porte cochere, but a change of material and profile for the house roof, staff recommends approval of installation of copper roof on porch and Porte cochere only. Staff has advised the owner to seek quotes for alternate roofing materials, particularly synthetic slate. Elicia Feasel, Executive Director Deb Parcell, Deputy Director Commissioner Anderson moved to amend application to be inclusive of alternative roofing materials. Seconded by Commissioner Gelfman. Six in favor, none opposed. Vote: 6 — 0 COA#2016-1128A Amended. Commissioner Anderson moved to conditionally approve application as amended to allow copper standing -seam roofing material to be used on porch and Porte cochere, and to allow alternative (reproduction), synthetic materials for the main roof, but subject to commission approval at a later date. Seconded by Commissioner Gelfman. Six in favor, none opposed. Vote: 6 — 0 COA#2016-1128A Approved as Amended with Conditions. 3. 812 Golden COA#2016-1205 Riverside Drive No representation. STAFF REPORT CONCERNING APPLICATION FOR A CERTIFICATE OF APPROPRIATENESS Date: December 5, 2016 Application Number: 2016-1205 Property Location: 812 Golden Architectural Style/Date/Architect or Builder: American Foursquare/1911 Property Owner: Tim & Leticia Morris Landmark or District Designation: Riverside Drive LHD Rating: Contributing DESCRIPTION OF STRUCTURE/ SITE: The 2 story frame house has a square plan and is set upon a concrete block foundation. It has a high hip roof with a gable projection on the main fagade and it is covered in asphalt shingles. The walls are aluminum sided. Some of the upper floor windows and the front fagade windows appear to be original 1/1 wood double -hung. All the windows have aluminum storms. There is an open porch with concrete block pillars and piers with wood Doric columns. The front door appears to be original. The house is situated on a very small wedge-shaped lot with a narrow front and side yard; the garage completely dominates the rear yard. ALTERATIONS: The house is aluminum sided and all windows have aluminum storms. The steel security door at the rear of the house is a replacement. The garage appears to be original. The storm door is not original. The south kitchen window has been reduced in size and replaced with a modern vinyl replacement window (1985). A south basement window has been replaced with a vinyl replacement window and the other south side basement window has a deteriorating aluminum storm and wood window. A window at the rear of the house has been removed and/or covered with aluminum siding (1985). The roof was replaced with COA 2007-0316. COA 2010-0802A for vinyl replacement windows was denied with the exception of the front third floor window, as it was determined by the Preservation Specialist that existing windows could be repaired and/or rehabilitated. COA 2016-1019 approved tear down of existing garage, and conditional approval of installation of a new wood deck and French doors (replacing windows) at back side of house; removal and replacement of existing wood windows was denied. APPLICATION ITEMS: Windows DESCRIPTION OF PROPOSED PROJECT. Owner proposes removal of seven existing first floor windows: four in living room to be replaced with Andersen 200 Series exterior vinyl -clad double -hung wood windows with Colonial "Grilles -Between - the Glass", and three in dining room to be replaced with P1yGem Contractor Series 2000 vinyl double -hung replacement windows. Reasons for replacement are to "increase energy efficiency and safety, and because windows are believed to have too many problems to justify the cost of repair." Andersen vinyl -clad wood windows were chosen for the front of the house, visible from the street; P1yGem vinyl windows for the dining room as they are not visible from the street and face the neighboring house, which is situated extremely close to this property. PRESERVATION SPECIALIST REPORT: I met with Tim Morris the owner of 812 Golden Ave at his address located in the Riverside Drive Local Historic District. I had received an email from Director Feasel in response to a call from Mr. Morris. We walked around the interior and exterior of the house discussing the condition of his existing windows and his plans to remodel the back yard and remove the extremely small garage. We continued around the house going floor to floor as I photographed each window. There are two windows that have enough damage that needs structural repair by means of an epoxy along the bottom of the sashes. The greatest issues with these windows are: 1) the presence of many heavy layers of paint 2) missing ropes and pulley wheels with paint interference 5 3) misalignment of interior stops (trim) leading to movement of lower sash and a less than tight seal of the upper and lower sashes 4) missing or damaged aluminum storm sashes It is my opinion that the majority of these windows are not deteriorated beyond repair. New sash cords, removal of some paint, and the adjustment of interior stops would greatly improve the performance of the majority of the windows. Granted some additional epoxy work needs to be performed on two sashes. There are aluminum storms already on most of the house and the ones that are missing parts could be replaced with new. Steve Szaday, Preservation Specialist STANDARDS AND GUIDELINES: Riverside Drive Local Historic District II. EXISTING STRUCTURES C. WINDOWS AND DOORS Window and door frames are in most cases wood. Brick structures have stone sills and brick lintels. In some cases where aluminum siding has been applied window trim has been covered. About half of the structures in the district have aluminum storm windows, the other half wood windows. Required Original windows and doors shall be retained including sashes, lintels, sills, shutters, decorative glass, pediments, hoods, and hardware. When deteriorated beyond repair, they shall be replaced with units and trim resembling the original. Recommended Wood frame storm windows and doors painted to match the original should be used but should not damage existing frames. If new sashes or doors are installed, the existing or original materials, design, and hardware should be used. When metal storm doors are used, they should be painted, anodized or coated to match the existing. When awnings are used they should be of canvas material. Prohibited Original doors, windows and hardware shall not be discarded when they can be restored and reused in place. New window and door openings which would alter the scale and proportion of the building shall not be introduced. Inappropriate new window and door features, such as aluminum insulating glass combinations that require removal of the original windows and doors, shall not be installed. Not Recommended Awnings, hoods, and fake shutters made of metal, vinyl, or fiberglass should not be used if they would detract from the existing character or appearance of the building. STAFF RECOMMENDATION: Previous siding replacement, window alterations, and installation of a couple vinyl windows have already altered the original appearance of the house. As inspection of the windows have determined that several windows need significant repair, and the proposed windows will appear very similar to existing, staff recommends approval of replacement windows without grilles, to maintain the original 1/1 appearance. Elicia Feasel, Executive Director Deb Parcell, Deputy Director Commissioner Voll moved to deny application as submitted. Seconded by Commissioner Anderson. President Klusczinski clarified that votes in the affirmative will support the motion to deny the application and reminded the members to state their reasons when voting. Roll call was ordered. Commissioner Gelfman (Aye) — inconsistency between windows chosen, existing windows could be repaired at less cost and just as much efficiency, petitioner was not here Commissioner Anderson (Aye) — based on the standards and guidelines and the ability to preserve the windows, discontinuity with materials Commissioner Voll (Aye) — inconsistent and not very convincing evidence that windows are deteriorated beyond repair, would prefer applicant would be here so applicant could have been educated on how to repair the windows Commissioner Gordon (Aye) — different manufacturer of windows, apparent ability to restore windows, and not meeting the guidelines Commissioner Klusczinski (Aye) — applicant provided no evidence that windows are reasonably deteriorated beyond repair, proposed replacements are not suggesting in-kind material, application is not in keeping with the standards and guidelines for the district, applicant chose not to represent himself this evening Commissioner Molnar (Aye) — disagrees with two different types of materials used, petitioner is not present to answer questions and be instructed on possible ways to restore the windows C Vote: 6 — 0 COA#2016-1205 Denied. 4. 1246 East Jefferson COA#2016-1206 East Wayne Street Representation by Pat Ruszkowski, 1246 East Jefferson, South Bend STAFF REPORT CONCERNING APPLICATION FOR A CERTIFICATE OF APPROPRIATENESS Date: 6 December 2016 Application Number: 2016-1206 Property Location: 1246 E Jefferson Architectural Style/Date/Architect or Builder: Neo-Classical/1907/ Austin & Schambleau Property Owner: Patrick and Suzanne Ruszkowski Landmark or District Designation: East Wayne Street Rating: Notable DESCRIPTION OF STRUCTURE/ SITE: The house is a 2 -story frame on a rectangular plan. The gable roof has a bell -cast shape with plain box cornice. A large front shed roof dormer has two inset balconies with wood balustrade. The windows are 6/6 double hung with wood shutters and 11 with hidden metal storm shutters. A three -car garage (1936) and wood and stone lodge (193 7) are also on site. ALTERATIONS: The landscaping was changed with COA 2008-0410 to remove half of the tennis court and install in -ground pool. The asphalt shingles were replaced with COA 2011-0701A. COA 2015-0908A to replace 22 existing windows with Anderson Renewal replacement windows was denied. APPLICATION ITEMS: Replace 22 windows on second floor with wood type windows from Marvin — Ultimate Double Hung windows. All aluminum windows which are not historic will be removed. The new windows will have the design (same) as the original windows including the grills. DESCRIPTION OF PROPOSED PROJECT: Owner proposes to replace 22 existing second floor windows with Marvin Ultimate aluminum -clad wood double hung replacement windows, designed to be used within the existing frame. Windows will be simulated divided lite, with grilles on interior and exterior and spacer bars between glass to create look of authentic divided lite windows; same appearance as existing windows. The existing non -original aluminum storms were improperly sized and have done considerable damage to the sills and window openings. The storms will be removed, restoring the outside appearance to its original look. The owners are looking for a quality replacement window that will maintain the historic character, but allow case of use, cleaning, ventilation, and reduce sound from busy Jefferson Blvd. PRESERVATION SPECIALIST REPORT: From 10/5/2015 PS Report:. Although 80% of the sashes are not beyond repair, other components of the windows such as the sills are. Eleven windows with the "hidden' storm shutters will need new customized sills, insulation, and additional support added just to achieve functioning windows that can keep elements and sound out. I recall during the last meeting that involved this property, someone had asked the question as to what the condition of the windows in the remainder of the house especially the first -floor windows. Just to clarify, the property owner told me that he had the first -floor windows restored and new wood storms built for the entire level. Steve Szaday-Preservation Specialist December 14, 2016 On December 13, 2016 at approximately 3pm I met with Pat Ruszkowski the owner of 1246 E Jefferson at his home. I had visited the home in 2015 and had taken extensive photographs at the time of his last application, but since so much time had passed, the staff agreed that an updated visit and photographs take place. There was no change in the condition of the windows that the owner wishes to replace on the second floor. However, the aspect of a cold, windy day as opposed to the previous warm weathered visit offered different insight. The windows currently all have aluminum storms in fair but operational condition. Even with the storms in place one could feel the cold air as the wind blew but not rattling. (The storms utilize spring clips.) Especially in those rooms with the built in "hide -away" storm shutters. Most of the lower sashes in these windows are operational, however, some are painted shut and six of the lower sashes needing re -roped. Most of the top sashes are painted shut as well. Although some sashes definitely need some glazing most of the deterioration has taken place to the deep sills between the storms and lower sashes but not the sashes themselves. Peeling paint and buckling can be seen in the photographs submitted. Due to the depth of the sills especially in the south "hidden shutter" rooms, any replacement windows will need to have a transition or wrap to accommodate the space so as to "bridge" the interior and exterior wall. Steve Szaday, Preservation Specialist STANDARDS AND GUIDELINES: East Wayne Street Local Historic District 11. EXISTING STRUCTURES C. WINDOWS AND DOORS Window and door frames are of wood or steel (some casements) or in the case of brick structures, stone sills and brick lintels. Where metal or vinyl siding has been applied, window trim has been covered. Storm windows are of wood or aluminum. Required Original windows and doors shall be retained including sashes, lintels, sills, shutters, decorative glass, pediments, hoods, and hardware. When deteriorated beyond repair, they shall be replaced with units and trim resembling the original. Recommended Wood frame storm windows and doors painted to match the original should be used but should not damage existing frames. If new sashes or doors are installed, the existing or original materials, design, and hardware should be used. When metal storm doors are used, they should be painted, anodized or coated to match the existing. When awnings are used they should be of canvas material. Prohibited Original doors, windows and hardware shall not be discarded when they can be restored and re -used in place. New window and door openings which would alter the scale and proportion of the building shall not be introduced. Inappropriate new window and door features such as aluminum insulating glass combinations that require removal of the original windows and doors shall not be installed. Not Recommended Awnings, hoods, and fake shutters made of metal, vinyl, or fiberglass should not be used if they would detract from the existing character or appearance of the building. STAFF RECOMMENDATION: As inspection of these windows has determined many components need replacement, and removal of the existing storms and replacement with the proposed Marvin Ultimate white aluminum -clad windows with grids to match existing will restore a more historically accurate appearance, the Staff recommends approval. Elicia Feasel, Executive Director Deb Parcell, Deputy Director Commissioner Klusczinski addressed the applicant and membership with respect to the material condition of the original windows proposed for replacement. He stated that additional evidence has been presented (since the petitioner's previous application in 2015) which suggests that the window units are reasonably deteriorated. Even these windows are not beyond reconditioning, although a qualified contractor may be difficult to find. It should be noted that any loss of character -defining or original features may adversely affect a structure's State (DNR) historic rating — regardless of any approval granted by HPC. This property is currently rated "Notable." The rating might change from window replacements, once reassessed. As a general rule, old growth wood windows have a life expectancy beyond their modern counterparts. Wood windows with aluminum cladding will still deteriorate from the inside out, due to moisture retention. Acceptable rehabilitation methods endorsed by the HPC and the National Parks Service can make old windows energy efficient while still preserving historic character. He closed by stating that he would endorse this project but not without some regret. Klusczinski urged the applicant to explore rehabilitation for at least some of the windows that could be more easily repaired in an effort to preserve unique features that will be permanently lost with new installations. Commissioner Gordon moved to approve application as submitted. Seconded by Commissioner Molnar. Six in favor, none opposed. Vote: 6 — 0 COA#2016-1206 Approved. III. HEARING OF VISITORS IV. REGULAR BUSINESS A. APPROVAL OF MINUTES 1. November 21, 2016 — Approved by general consent. B. TREASURER'S REPORT 1. Location Report — Distributed. Executive Director Feasel reported that everything is balancing nicely, with less than $10 left at year-end. C. STAFF REPORTS 1. Correspondence — Circulated. 2. Executive Director — In Packet. 8 3. Deputy Director — In Packet. Reminder to Deputy Director to keep a detailed phone log led to discussion of after -the -fact COAs. 4. Preservation Specialist —Distributed. 5. Legal — Filed December 6 on Eric Boyd appeal. December 12 hearing was continued to January 23. D. COMMITTEE REPORTS 1. President — Distributed. 2. Nominating — Chairman Anderson reported the Nominating committee, consisting of Commissioners Voll, Molnar, Gelfman, and Chairman Anderson, met on December 15 at the History Museum. Recommended slate of officers for 2017: President — Timothy Klusczinski; Vice President — Elizabeth Hertel; Treasurer — Joseph Molnar; Secretary — Michele Gelfman. V. OLD BUSINESS — none VI. NEW BUSINESS A. ELECTION OF OFFICERS — President Klusczinski opened the floor for nominations, asking if any commission member wished to make a recommendation or substitution to the Nominating Committee's proposed slate of officers. Commissioner Klusczinski nominated Commissioner Gordon for Assistant Secretary. No other nominations were suggested by the membership. President Klusczinski closed nominations from the floor. Commissioner Voll moved to adopt the slate provided by the nominating committee and amend it to include Commissioner Gordon as Assistant Secretary. Seconded by Commissioner Anderson. Six in favor, none opposed. Vote 6 — 0. Commissioner Anderson moved to elect the adopted slate of officers: President — Timothy Klusczinski; Vice President — Elizabeth Hertel; Treasurer — Joseph Molnar; Secretary — Michele Gelfman; Assistant Secretary — Thomas Gordon. Seconded by Commissioner Voll. Six in favor, none opposed. Vote 6-0. VII. ANNOUNCEMENTS AND MISCELLANEOUS MATTERS A. 325 West North Shore — COA 2016-0801 approved carriage house roof conversion from flat to gambrel. Stop work order recently issued. Although Building Department issued a permit for this project, it failed to inform owner of height restriction for outbuildings in this neighborhood, and the new roof exceeds the maximum allowable height by nine feet. Owner will seek variance for roof height at January 4 BZA meeting. As she cannot attend the BZA meeting, Executive Director Feasel requested permission to write letter confirming that HPC approved this project as built. It was determined that she would have license to do that, as the project being built is the same as the project approved by HPC. VIII. ADJOURNMENT Commissioner Molnar moved to adjourn. Seconded by Commissioner Anderson. Six in favor, none opposed. Vote: 6 - 0. Meeting adjourned at 9:12 p.m. Attest: Z Elizabet Date Hertel, Secretary 10 Location Budget as of 12-31-2016 Note: Includes transactions after the last posted date of 07-01-2016. Fund: 4103 Special Gifts -Historic Presery for 01/01/2016 thru 12/31/2016, Director: County Historic Preservation Loc: 0037 Historic Preservation Saint Joseph County Account Carry Forward Original Addt'I Adj Total Unencumbered Unexpended Object Description Appropriation Appropriation Appropriation Appropriation Appropriation Encumbrance Expenditure Balance/Percent Balance/Percent 23240 Other Supplies 3,273.89 0.00 1,250.33 0.00 4,524.22 0.00 367.97 4,156.25 4,156.25 ✓ 91'87 91'87 000 General GovT. 20000 Totals' "`"""•""` 3,273.89 0.00 1,250.33 0.00 4,524.22 0.00 367.97 4,156.25 4,156.25 91.87 91.87 31070 Other Contractual Services 0.00 0.00 371.00 0.00 371.00 0.00 370.00 1.00 1.00 0.27 0.27 000 General GovT. 30000 Totals """"""" """"" 0.00 0.00 371.00 0.00 371.00 0.00 370.00 1.00 1.00 0.27 0.27 Location Totals """ """""""•"""""':""" """' 3,273.89 0.00 1,621.33 0.00 4,895.22 0.00 737.97 4,157.25 4,157.25 84.92 84.92 0.00 Investment Accounts Transfer Accounts 0.00 737.97 Financial Syster- 01/04/2017 0by ksobecki Page 232 F: Location Budget as of 12-31-2016 Saint Joseph County Note: Includes transactions after the last posted date of 07-01-2016. Fund: 4103 Special Gifts -Historic Presery for 01101/2016 thru 1 213 112 0 1 6, director. County Historic Preservation Carry Forward Original Addt'I Adj Total Unencumbered Unexpended Appropriation Appropriation Appropriation Appropriation Appropriation Encumbrance Expenditure Balance/Percent Balance/Percent Fund Totals ***' ****""******'**"'*** 3,273.89 0.00 1,621.33 0.00 4,895.22 0.00 737.97 4,157.25 4,157.25 84.92 84.92 Investment Accounts Transfer Accounts AM 0.00 737.97 Financial System 01104/2017 09:15 AM by ksobecki Page 233 Combined Ledger by Location (Current Month) as of 12-31-2016 Note: Includes transactions after the last posted date of 07/01/2016. Fund 4103 Special Gifts -Historic Presery for 01/01/2016 thru 12/31/2016 Loc 0000 General Gov T. 4103.00000.000.0000 Gen GovT General GovT. General GovT. Saint Joseph County Estimated Unreceived Revenue Balances Revenue Receipts Balance Appropriation Encumbrance Expenditure Unexpended: 0.00 Current 0.00 0.00 0.00 0.00 Unencumbered: 0.00 Total 0.00 16,229.45 (16,229.45) 0.00 0.00 0.00 Cash: 16,229.45 Estimated Unreceived Revenue Balances Revenue Receipts Balance Appropriation Encumbrance Expenditure Unexpended: 0.00 Normal Current 0.00 0.00 0.00 0.00 Unencumbered: 0.00 Total 0.00 16,229.45 (16,229.45) 0.00 0.00 0.00 Cash: 16,229.45 Investment Current 0.00 0.00 Total 0.00 0.00 Cash: 0.00 Transfer Current 0.00 0.00 Total 0.00 0.00 Cash: 0.00 Location Totals Current 0.00 0.00 0.00 0.00 Total 0.00 16,229.45 (16,229.45) 0.00 0.00 0.00 Cash: 16,229.45 Financial System 01/04/2017 10: =y ksobecki image 663 4 Combined Ledger by Location (Current Month) as of 12-31-2016 Note: Includes transactions after the last posted date of 07101/2016. Fund 4103 Special Gifts -Historic Presery for 01/01/2016 thru 12/31/2016 Loc 0034 Commissioners Saint Joseph County 4103.06400.000 0034 Gifts&Contributions General GovT. Commissioners Estimated Unreceived Revenue Balances Revenue Receipts Balance Appropriation Encumbrance Expenditure Unexpended: 0.00 Current 0.00 0.00 0.00 0.00 Unencumbered: 0.00 Total 0.00 50.00 (50.00) 0.00 0.00 0.00 Cash: 50.00 Estimated Unreceived Revenue Revenue Receipts Balance Appropriation Encumbrance Expenditure Balances Unexpended: 0.00 Normal Current 0.00 0.00 0.00 0.00 Unencumbered: 0.00 Total 0.00 50.00 (50.00) 0.00 0.00 0.00 Cash: 50.00 Investment Current 0.00 0.00 Total 0.00 0.00 Cash: 0.00 Transfer Current 0.00 0.00 Total 0.00 0.00 Cash: 0.00 Location Totals Current 0.00 0.00 0.00 0.00 Total 0.00 50.00 (50.00) 0.00 0.00 0.00 Cash: 50.00 Financial System 01/04/2017 10:48 AM by ksobecki Page 664 Combined Ledger by Location (Current Month) as of 12-31-2016 Note: Includes transactions after the last posted date of 07/01/2016. Fund 4103 Special Gifts -Historic Presery for 01/01/2016 thru 12/31/2016 Loc 0037 Historic Preservation 4103.02104.000.0037 Sale Of Maps & Publications General GovT. Historic Preservation Estimated Unreceived Revenue Revenue Receipts Balance Appropriation Encumbrance Current 0.00 0.00 0.00 Total 0.00 73.75 (73.75) 0.00 0.00 4103.02707.000.0037 Charges For Services General Gov'r. Historic Preservation 12/14/2016 12/14/2016 ReGAutoRcpt 50.00 Rec:137667 BK:007 SJC HISTORIC PRE Estimated Unreceived Revenue Revenue Receipts Balance Appropriation Encumbrance Current 0.00 50.00 0.00 Total 0.00 200.00 (200.00) 0.00 0.00 Expenditure Unexpended: 0.00 Unencumbered: 0.00 Cash: Saint Joseph County Balances 0.00 0.00 73.75 Balances Expenditure Unexpended: 0.00 0.00 Unencumbered: 0.00 0.00 Cash: 200.00 (15C)ret inbuv,�cd accA s . 4103.02711.000.0037 Reimbursements General GovT. Historic Preservation 12/21/2016 12/21/2016 Rec/AutoRcpt 679.21 Rec:137758 BK:007 SJC HISTORIC PRE Estimated Unreceived Revenue Revenue Receipts Balance Appropriation Encumbrance Expenditure Unexpended: Current 0.00 679.21 0.00 0.00 Unencumbered: Total 0.00 679.21 (679.21) 0.00 0.00 0.00 Cash: Balances 0.00 0.00 679.21 �•�� . Zig 4103.06400.000.0037 Gifts&Contributions General GovT. Historic Preservation 12/14/2016 12/14/2016 ReGAutoRcpt 28.00 Rec:137667 BK:007 SJC HISTORIC PRE 12/14/2016 12/14/2016 ReGAutoRcpt 47.62 Rec:137667 BK:007 SJC HISTORIC PRE Estimated Unreceived Revenue Revenue Receipts Balance Appropriation Encumbrance Expenditure Unexpended: Current 0.00 75.62 0.00 0.00 Unencumbered: Total 0.00 888.62 (888.62) 0.00 0.00 0.00 Cash: 4103.23240.000.0037 Other Supplies General GovT. Historic Preservation 12/06/2016 12/06/2016 Claim/RegDocket 150.00 PO:135264 BK:008 CK:716610 Inv:TILES FOR HISTORIC PRESERVATION Vend:027561 Circa Arts Gallery 12/31/2016 12/15/2016 Approp/AddtlApp 47.62 QUIETUS 137667 12/31/2016 12/21/2016 Approp/AddtlApp 679.21 QUIETUS 137758 Balances 0.00 0.00 888.62 Financial System 01/04/2017 10:-iiiiiiiiiiiiiy ksobecki age 665 Combined Ledger by Location (Current Month) as of 12-31-2016 Saint Joseph County Note: Includes transactions after the last posted date of 07/01/2016. Fund 4103 Special Gifts -Historic Presery for 01/01/2016 thru 12/31/2016 Loc 0037 Historic Preservation 4103.23240.000.0037 Other Supplies General Gov'T. Historic Preservation Estimated Unreceived Revenue Balances ✓ Revenue Receipts Balance Appropriation Encumbrance Expenditure Unexpended: 4,156.25 Current 0.00 0.00 726.83 150.00 Unencumbered: 4,156.25 Total 0.00 0.00 0.00 4,524.22 0.00 367.97 Cash: (367.97) 4103.31070.000.0037 Other Contractual Services General GovT. Historic Preservation Other Contractual Services Historic Preservation 12!08/2016 12/08/2016 Claim/RegDocket 40.00 BK:008 CK:716800 Inv:2 HRS FOR SOUTHHOLD PREP & EVENT Vend:061203 Szaday Steve Estimated Unreceived Revenue Balances Revenue Receipts Balance Appropriation Encumbrance Expenditure Unexpended: 1.00 Current 0.00 0.00 0.00 40.00 Unencumbered: 1.00 Total 0.00 0.00 0.00 371.00 0.00 370.00 Cash: (370.00) Estimated Unreceived Revenue Balances Revenue Receipts Balance Appropriation Encumbrance Expenditure Unexpended: 4,157.25 Normal Current 0.00 804.83 726.83 190.00 Unencumbered: 4,157.25 Total 0.00 1,841.58 (1,841.58) 4,895.22 0.00 737.97 Cash: 1,103.61 Investment Current 0.00 0.00 Total 0.00 0.00 Cash: 0.00 Transfer Current 0.00 0.00 Total 0.00 0.00 Cash: 0.00 Location Totals Current 0.00 804.83 726.83 190.00 Total 0.00 1,841.58 (1,841.58) 4,895.22 0.00 737.97 Cash: 1,103.61 Financial System 01/04/2017 10:48 AM by ksobecki Page 666 Combined Ledger by Location (Current Month) as of 12-31-2016 Note: Includes transactions after the last posted date of 07/01/2016. Fund 4103 Special Gifts -Historic Presery for 01/01/2016 thru 12/31/2016 Estimated Unreceived Revenue Revenue Receipts Balance Normal Current 0.00 804.83 Total 0.00 18,121.03 (18,121.03) Investment Current Total Transfer Current Total Fund Totals Current 0.00 Total 0.00 0.00 0.00 0.00 0.00 804.83 18,121.03 (18,121.03) Appropriation 726.83 4,895.22 726.83 4,895.22 Encumbrance Expenditure Unexpended: 190.00 Unencumbered: 0.00 737.97 Cash: 0.00 0.00 Cash: 0.00 0.00 Cash: 190.00 0.00 737.97 Cash: Saint Joseph County Balances 4,157.25 4,157.25 17,383.06 0.00 0.00 17,383.06 Financial System 01/04/2017 10:—===y ksobecki age 667 Location Budget as of 12-31-2016 Saint Joseph county Note: Includes transactions after the last posted date of 07-01-2016. Fund: 1000 County General for 01/01/2016 thru 12/31/2016 Loc: 0037 Historic Preservation Account Carry Forward Original Addt'i Adj Total Unencumbered Unexpended Object Description Appropriation Appropriation Appropriation Appropriation Appropriation Encumbrance Expenditure Balance/Percent Balance/Percent 11075 Deputy Director 0.00 34,884.00 0.00 (11,016.00) 23,868.00 0.00 23,867.66 0.34 0.34 000 General Gov'T. 0.00 0.00 11309 Historic Preservation Admin. 0.00 37,000.00 0.00 3,700.00 40,700.00 0.00 40,700.00 0.00 0.00 ✓ 000 General GovT. 0.00 0.00 10000 Totals .«.'w "'"`*w.***"»...*w*` 0.00 71,884.00 0.00 (7,316.00) 64,568.00 0.00 64,567.66 0.34 0.34 0.00 0.00 21030 Office Supplies 0.00 297,00 0.00 360.00 657.00 13.00 641.70 2.30 15.30 000 General GovT. 0.35 2.33 22010 Gas Oil & Lubricants 0.00 1,000.00 0.00 (571.15) 428.85 0.00 428.03 0.82 0.82✓ 000 General GovT. 0.19 0.19 22120 Garage & Motor Supplies 0.00 225.00 0.00 211.15 436.15 0.00 436.15 0.00 0.00 ♦/ 000 General GovT. 0.00 0.00 20000 Totals .w:...•«.w....*«...: 0.00 1,522.00 0.00 0.00 1,522.00 13.00 1,505.86 3.12 16.12 0.20 1.06 31070 Other Contractual Services 0.00 18,886.00 0.00 7,176.961 26,062.96 1,500.00 24,560.00 2.96 1,502.96 000 General GovT. 0.01 5.77 33010 Publication Of Legal Notices 0.00 57.00 0.00 (7.46) 49.54 3.29 46.25 0.00 3.29V 000 General GovT. 0.00 6.64 33100 Printing 0.00 95.00 0.00 371.50 466.50 0.00 466.50 0.00 0.00 v 000 General GovT. 0.00 0.00 34040 Auto Liability 0.00 900.00 0.00 (275.00) 625.00 0.00 625.00 0.00 0.00 ✓ 000 General GovT. 0.00 0.00 39010 Dues & Subscription 0.00 400.00 0.00 50.00 450.00 0.00- 450.00 0.00 0.00%/ 000 General Gov r. 0.00 0.00 30000 Totals »*'*'*.*......»«...* ..* 0.00 20,338.00 0.00 7,316.00 27,654.00 1,503.29 26,147.75 2.96 1,506.25 0.01 5.45 Financial Syste- 01/04/2017 OF.JI by ksobecki Page 71 Location Budget as of 12-31-2016 Note: Includes transactions after the last posted date of 07-01-2016. Fund: 1000 County General for 01/01/2016 thru 12/31/2016 Loc: 0037 Historic Preservation Account Carry Forward Original AddYl Adj Total Object Description Appropriation Appropriation Appropriation Appropriation Appropriation Encumbrance Location Totals **—***'*********'***'*****'***'********* 0.00 93,744.00 0.00 0.00 93,744.00 1,516.29 Investment Accounts Transfer Accounts Saint Joseph County Unencumbered Unexpended Expenditure Balance/Percent Balance/Percent 92,221.29 6.42 1,522.71 0.01 1.62 0.00 MIR 92,221.29 Financial System 01/04/2017 09:15 AM by ksobecki Page 72 Outstanding Purchase Orders as of 12-31-2016 Saint Joseph County Note: Includes transactions after the last posted date of 07/01/2016. Fund/Location/Account/Object/Purchase Order Sequence MFund: 1000 County General toc: 0037 Historic Preservation Vendor Budget PO Number Vendor Name Account Code Open Date Amount Age (Days) 136306 031188 Office Three Sixty Inc 1000.21030.000.0037 12/06/2016 13.00 25 136157 062180 Root George E 1000.31070.000.0037 12/05/2016 1,500.00 26 136417 001538 South Bend Tribune 1000.33010.000.0037 12/08/2016 3.29 23 Location Total 1,516.29 Financial System 01/04/2017 09:33 AM by ksobecki Page 25 Combined Ledger by Location (Current Month) as of 12-31-2016 Note: Includes transactions after the last posted date of 07/01/2016. Fund 1000 County General for 01/01/2016 thru 12/31/2016 Loc 0037 Historic Preservation 1000.02711.000.0037 Reimbursements General Gov''T. Historic Preservation 12/08/2016 12/08/2016 RectAutoRcpt 12/29/2016 17,500.00 Rec:137574 BK:007 SJC HISTORIC PRE ReGAutoRcpt Estimated Unreceived Revenue Revenue Receipts Balance Appropriation Current 0.00 17,500.00 0.00 Total 0.00 30,000.00 (30,000.00) 0.00 1000.06500.000.0037 Non -Identified Revenue General Gov'T. 12/15/2016 12/15/2016 Rec/AutoRcpt 12/29/2016 12!29!2016 ReGAutoRcpt Estimated Revenue Current 0.00 Total 0.00 1000.11075.000.0037 Deputy Director General Gov T. 12/02/2016 11/30/2016 Claim/PayDocket 12/16/2016 12/14/2016 Claim/PayDocket 12/30/2016 12/26/2016 Claim/PayDocket Estimated Revenue Current 0.00 Total 0.00 1000.11309.000.0037 Historic Preservation Admin. General Gov T. 12/02/2016 11/30/2016 Claim/PayDocket 12/16/2016 12/14/2016 Claim/PayDocket 12130/2016 12/28/2016 Ciaim/PayDocket Estimated Revenue Current 0.00 Total 0.00 Encumbrance 0.00 Historic Preservation 100.00 Rec:137679 BK:007 SJC HISTORIC PRE 20.00 Rec:137867 BK:007 SJC HISTORIC PRE Unreceived Revenue Receipts Balance Appropriation Encumbrance 120.00 0.00 2,100.00 (2,100.00) 0.00 0.00 Historic Preservation 1,199.38 BK:008 CK:716211 Vend:005528 County Payroll PyDstl2/02/2016 1,199.38 BK:008 CK:717368 Vend:005528 County Payroll PyDstl2/16/2016 1,199.38 BK:008 CK:718115 Vend:005528 County Payroll PyDst12130/2016 Unreceived Revenue Receipts Balance Appropriation Encumbrance 0.00 0.00 0.00 0.00 23,868.00 0.00 Historic Preservation 11,565.38 BK:008 CK:716212 Vend:005528 County Payroll PyDstl210212016 1,565.38 BK:008 CK:717369 Vend:005528 County Payroll PyDst12/1612016 1,565.38 BK.008 CK:718116 Vend:005528 County Payroll PyDst12/30/2016 Unreceived Revenue Receipts Balance Appropriation Encumbrance 0.00 0.00 0.00 0.00 40,700.00 0.00 Saint Joseph County Balances Expenditure Unexpended: 0.00 0.00 Unencumbered: 0.00 0.00 Cash: 30,000.00 Y Balances Expenditure Unexpended: 0.00 0.00 Unencumbered: 0.00 0.00 Cash: 2,100.00✓ - Balances Expenditure Unexpended: 0.34 3,598.14 Unencumbered: 0.34 23,867.66 Cash: (23,867.66) Balances Expenditure Unexpended: 0.00 4,696.14 Unencumbered: 0.00 40,700.00 Cash: (40,700.00) Financial System 01/04/2017 10:48 AM by ksobecki Page 239 'k Combined Ledger by Location (Current Month) as of 12-31-2016 Saint Joseph County Note: Includes transactions after the last posted date of 07101/2016. Fund 1000 County General for 01/01/2016 thru 1 213 112 01 6 Loc 0037 Historic Preservation 1000-21030.000.0037 Office Supplies General GovT. Historic Preservation Office Supplies Historic Preservation 12106/2016 12105/2016 ApproplAdjustiment 10.00 IN-LINE TRANSFER 12/0612016 12/06/2016 PO/AutoPO 13.00 PO:136306Vend:031188 Office Three Sixty Inc 12120/2016 12120/2016 Claim/RegDocket 109.91 PO:135708BK:008CK:717591inv:755649B1 755649 Vend:031188 Office Three Sixty Inc 12/2012016 12/2012016 Claim/RegDocket 238.00 PO:135305 BK:008 CK:717591 Inv:749915 Vend:031188 Office Three Sixty Inc Estimated Unreceived Revenue Balances Revenue Receipts Balance Appropriation Encumbrance Expenditure Unexpended: 15.30 Current 0.00 0.00 10110 347.91 Unencumbered: 2.30 Total 0.00 0.00 0.00 657.00 13.00 641.70 Cash: (641.70) 1000.22010.000.0037 Gas Oil & Lubricants General GovT. Historic Preservation 12106/2016 12/05/2016 Approp/Adjustment (10,00) IN-LINE TRANSFER 12/08/2016 12/0812016 Claim/RegDocket 15.00 BK:008 CK:716730 Inv:REIMB FOR FUEL Vend:061203 Szaday Steve 12108/2016 12/08/2016 Claim/RegDocket 20.00 BK:008 CK:716730 Inv:REIMB GASOLINE Vend:061203 Szaday Steve 12122/2016 12/22/2016 Claim/RegDocket 60.02 BK -008 CK:717957 Inv*REIMB FOR FUEL Vend:061203 Szaday Steve Estimated Unreceived Revenue Balances Revenue Receipts Balance Appropriation Encumbrance Expenditure Unexpended: 0.82 Current 0.00 0.00 .(moo) 95.02 Unencumbered: 0.82 Total 0.00 0.00 0.00 428.85 0.00 428.03 Cash: (428.03) 1000.22120.000.0037 Garage& Motor Supplies General Gov T. Historic Preservation Garage & Motor Supplies Historic Preservation Estimated Unreceived Revenue Balances Revenue Receipts Balance Appropriation Encumbrance Expenditure Unexpended: 0.00 Current 0.00 0.00 0.00 0.00 Unencumbered: 0.00 Total 0.00 0.00 0.00 436.15 0.00 436.15 Cash: (436.15) 1000.31070.000.0037 Other Contractual Services General Gov T. Historic Preservation Other Contractual Services Historic Preservation 12101/2016 12t01/2016 Claim/RegDocket 600.00 BK:008 CK:716098 Inv.30hrs Q 20/hrVend:061203 Szaday Steve 12/0512016 12/05/2016 PO/AutoP0 300.00 PO:136155 Vend:012322 HISTORIC LANDMARKS FOUNDATION 12/05/2016 12/05/2016 PO/AutoPO 1,500.00 PO: 136156 Vend:082678 Latack Brittany 12105/2016 12105/2016 PO/AutoPO 1,500.00 PDA 36157 Vend:062180 Root George E 12/0612016 11/01/2016 Approp/Adjustment (114.96) IN-LINE TRANSFER 12106/2016 11/15/2016 ApproptAdjustment (46.12) IN-LINE TRANSFER 12/08/2016 12/0812016 Claim/RegDocket 400.00 BK:008 CK:716730Inv:PRESERVATION SPECIALIST 20 HR @ 20/HR Vend:061203 S.wday Steve Financial Systerr- 01/041201710 by ksobecki Page 240 Combined Ledger by Location (Current Month) as of 12-31-2016 Saint Joseph County Note: Includes transactions after the last posted date of 07101/2016. Fund 1000 County General for 01/01/2016 thru 12/31/2016 Loc 0037 Historic Preservation 1000.31070.000.0037 Other Contractual Services General GovT. Historic Preservation 12/15/2016 12/15/2016 Clairn/RegDocket 400.00 BK:008 CK -717272 Inv:HlSTORIG PRESERVATION 20HR @ 20/HR Vend:061203 Szaday Steve 12/20/2016 12/20/2016 Claim/RegDocket 300.00 PO:136155 BK:008 CK:717562 Inv:RESTORE MICHLANA PARTNERSHIP Vend:012322 HISTORIC LANDMARKS FOUNDATION 12/2012016 12120/2016 Claim/RegDocket 1,000.00 PO:135960 BK:008 CK:717550 Inv:BUILDING SOUTH BEND SUPPORT Vend:067795 Hesburgh Libraries of Notre Da 12/20/2016 12/20/2016 Clairn/RegDocket 1,500.00 PO:1361156 BK:008 CK:717572 Inv:12012016-2 Vend:082678 Latack Brittany 12/2212016 12/22/2016 Claim[RegDocket 440.00 BK:008 CK:717957 Inv: PRESERVATION SPECIALIST 22HR @ 20/HR Vend:061203 Szaday Steve Estimated Unreceived Revenue Balances Revenue Receipts Balance Appropriation Encumbrance Expenditure Unexpended: 1,502.96 Current 0.00 0.00 (161.08) 4,640.00 Unencumbered: 2.96 Total 0,00 0.00 0.00 26,062.96 1,500.00 24,560.00 Cash: (24,560.00) 1000.33010.000.0037 Publication Of Legal Notices General GovT. Historic Preservation 12/06/2016 12/06/2016 Claim/RegDocket 6.58 PO: 135306 BK:008 CK:716468 Inv: 103116 Vend:001 538 South Bend Tribune 12/0812016 12/08/2016 PO/AutoPO 3.29 P0136417 Vend.001538 South Bend Tribune Estimated Unreceived Revenue Balances Revenue Receipts Balance Appropriation Encumbrance Expenditure Unexpended: 3.29 Current 0.00 0.00 0.00 6.58 Unencumbered: 0.00 Total 0.00 0.00 0.00 49.54 3.29 46.25 Cash: (46.25) 1000.33100.000.0037 Printing General GovT. Historic Preservation Printing Historic Preservation 12/0612016 11/01/2016 Approp/Adjustment 114,96 IN-LINE TRANSFER 12/06/2016 11/15/2016 Approp/Adjustment 46.12 IN-LINE TRANSFER 12/06/2016 12106/2016 PO/AutoPO 208.14 PO:136305 Vend:000070 Adams Remco, INC 12/20/2016 12/2012016 Claim/RegDocket 208.14 POA 36305 BK:008 CK:717489 Inv: 157980 Vend:000070 Adams Remco, INC Estimated Unreceived Revenue Balances Revenue Receipts Balance Appropriation Encumbrance Expenditure Unexpended: 0.00 Current 0.00 0.00 161.08 208.14 Unencumbered: 0.00 Total 0.00 0.00 0.00 466,50 0.00 466.50 Cash: (466.50) 1000.34040.000.0037 Auto Liability General GovT. Historic Preservation Financial System 01/04/2017 10:48 AM by ksobecki Page 241 n Combined Ledger by Location (Current Month) as of 12-31-2016 Note: Includes transactions after the last posted date of 07/01/2016. Fund 1000 County General for 01/01/2016 thru 1 213 1 /2 01 6 Loc 0037 Historic Preservation Saint Joseph County 1000.34040.000.0037 Auto Liability General Gov T. Historic Preservation Estimated Unreceived Revenue Balances Revenue Receipts Balance Appropriation Encumbrance Expenditure Unexpended: 0.00 Current 0.00 0.00 0.00 0.00 Unencumbered: 0.00 Total 0.00 0.00 0.00 625.00 0.00 625.00 Cash: (625.00; 1000.39010.000.0037 Dues & Subscription General Gov T. Historic Preservation Dues and Subscriptions Historic Preservation 12/20/2016 12120/2016 Claim/RegDocket 150.00 PO: 135560 BK:008 CK:717588 Inv:MEMBERSHIP RENEWAL LARGE COMMISSION Vend: 001213 National Alliance of Estimated Unreceived Revenue Balances Revenue Receipts Balance Appropriation Encumbrance Expenditure Unexpended: 0.00 Current 0.00 0.00 0.00 150.00 Unencumbered: 0.00 Total 0.00 0.00 0.00 450.00 0.00 _ 450.00 Cash: (450.00) Estimated Unreceived Revenue Revenue Receipts Balance Appropriation Encumbrance Expenditure Balances Unexpended: 1,522.71 Normal Current 0.00 17,620.00 0.00 13,741.93 Unencumbered: 6.42 Total 0.00 32,100.00 (32,100.00) 93,744.00 1,516.29 92,221.29 Cash: (60,121.29) Investment Current 0.00 0.00 Total 0.00 0.00 Cash: 0.00 Transfer Current 0.00 0.00 Total 0.00 0,00 Cash: 0.00 Location Totals Current 0.00 17,620.00 0.00 13,741.93 Total 0.00 32,100.00 (32,100.00) 93,744.00 1,516.29 92,221.29 Cash: (60,121.29) Financial System 01104W17 I OM by ksobecki Page 242 HISTORIC PRESERVATION COMMISSION OF SOUTH BEND AND ST. JOSEPH COUNTY County—City Building, South Bend, IN 46601 www.stjosephcountyindiana.com/departments/SJCHP/index.htm Phone: 574/235.9798 Fax: 574/235.9578 Email: SBSJCHPC@co.st-joseph.in.us Timothy S. Klusczinski, President A Certified Local Government of the National Park Service Elicia Feasel, Executive Director Historic Preservation Commission of South Bend & St. Joseph County Annual Report January 1, 2016—December 31, 2016 Certificate of Appropriateness (Boardl St. Joseph County 3 3 3 2 2 2 3 3 2 approved 0 --nutine Maintenance Exclusions (Staff Awrovall City of South Bend St. Joseph County 2016 70 2 1000 Fund Fees Collected City Of South Bend 2005 80 2006 105 2007 /107 2008 82 2009 103 2010 112 2011 84 2012 93 2013 60 2014 97 2015 37-33 approved, 4 denied 2016 47-41 approved, 6 denied St. Joseph County 3 3 3 2 2 2 3 3 2 approved 0 --nutine Maintenance Exclusions (Staff Awrovall City of South Bend St. Joseph County 2016 70 2 1000 Fund Fees Collected 4103 Fund Fees Collected Survev Books Salvaae Postcards Tours Booklets Donations Plaaues Misc 2006 $20 $80 2008 $120 2015 $210.00 $40.00 $273.25 $1,515.25 ? $100.00 ? 2016 $225.25 $0 $78 $110 $236 $0 $135 COMMISSIONERS COAs 2006 $638 2007 $655 2008 $590 (as of June) 2015 $1,770 2016 $2,100 4103 Fund Fees Collected Survev Books Salvaae Postcards Tours Booklets Donations Plaaues Misc 2006 $20 $80 2008 $120 2015 $210.00 $40.00 $273.25 $1,515.25 ? $100.00 ? 2016 $225.25 $0 $78 $110 $236 $0 $135 COMMISSIONERS STAFF HISTORIC Elizabeth Hertel, Vice President Michele Gelfman, Secretary Deb Parcell, Deputy Director PRESERVATION Joseph Molnar, Treasurer Thomas Gordon, Assistant Secretary Brett Hummer, Legal Counsel (rO MIS OM O S Jennifer Parker, Architectural Historian Kevin Buccellato Steve Szaday, Preservation Specialist/ , B Josrr 13 Brandon Anderson Mike Voll Inspector —197n Historic Sites and Structures Inventory Structures in National Reaister Districts City of South Bend St. Joseph County 2015 1,701 14 2016 1,701 14 Sinale site National Reaister Landmarks City of South Bend St. Joseph County 2015 34 2 2016 34 2 Pendina National Reaister Nominations City of South Bend St. Joseph County 2015 2 0 2016 2 0 Structures in Local Historic Districts City of South Bend St. Joseph County 2015 748 0 2016 748 0 Local Landmarks City of South Bend St. Joseph County 2015 134 74 2016 136 74 Section 106 Historic Reviews City Of South Bend St. Joseph County 2002 86 2003 94 2004 115 2005 249 2006 99 11 2007 227 6 2008 192 10 2009 393 30 2010 497 16 2011 273 7 2012 207 2 2013 356 4 2014 509 3 2015 134 ? 2016 165 2 Historic Preservation Commission of South Bend & St. Joseph County Executive Director report — Elicia Feasel — 06 December 2016 — 09 January 2017 Daily Highlights 12.06 Work on HPC meeting packets. Budget reconciliation. 12.07 Work w/ Rachel. Meet w/ Adam of Adams Remco re: copier. 1240 W Thomas file management. 12.08 Budget reconciliation. Prep for Outdoor Elements segment w/ Evie Kirkwood. Correspondence w/ Bill Shalliol re: new County website training. 12.09 Meet w/ Lou Sabo. Conference call w/ Brett, Katie, Tim. Review Studebaker Guard House plan. 12.12 Work w/ Rachel. 2017 Payroll training and paperwork w/ Sue Bybee. Prepare for Common Council meeting, stream meeting at HPC after discovering from Tim Scott that the appeal would be tabled. Bicentennial: Edit CFSJC grant evaluation. 12.13 Attend Notre Dame Architecture class presentations at Bond Hall. Review proposed procedural change to HPC meetings. Nominating Committee correspondence. J.C. Lauber Building correspondence w/ Frank Perri re: signage. 12.14 Work w/ Rachel. 1240 W Thomas follow up w/ Clerk's and Building Department. Outdoor Elements planning. Bicentennial: Grant follow up edits and correspondence w/ Evie. Nominating Committee correspondence. Researching East Bank Village Master Plan (2008). Researching Form Based Code. 12.15 Outdoor Elements planning. Budget reconciliation. Photo management. Office organization. 201 W Northshore research follow up. 12.16 I Outdoor Elements planning. Prepare 2017 calendars. Building Department violations reporting correspondence. Report 426 Lamont, no COA for roof. 325 W North Shore carriage house roof follow up. 12.19 Prepare for and HPC meeting. Record Outdoor Elements segment on Adaptive Reuse w/ Evie Kirkwood. Budget reconciliation. 325 W North Shore Drive research for carriage house roof for January Area Board of Zoning Appeals meeting. Begin 2016 HPC Annual Report. 12.20 12.21 HPC Holiday Open House. 12.22 Meet w/ Lou, demonstration of negative development. 12.23 Correspondence w/ Jeff Parrot of SBT re: AT&T Building. 12.26 County Holiday 12.27 Building South Bend: Prepare definitions of Ratings, National Register of Historic Places, and Local Historic Districts; review website details and revisions. Meet w/ Deb re: 2017 Strategic Plan and goal setting; work on Strategic Plan. Office filing and organization. Watch Tim's Quick Window Sash Instructional Video. 325 W North Shore letter to ABZA. Bicentennial: Correspondence w/ Evie re: grant, press conference, etc. 12.28 Field work west of St. Joseph County, 26571 US 20 Cresswell Tourist Camp. Work w/ Rachel (last day). Bicentennial: Grant paperwork processing and submission; transfer social media accounts to St. Joseph County Economic Development; begin drafting intern resolution for Rachel. Continue drafting 325 W North Shore letter to ABZA. Order copy toner. 12.29 Continue drafting 2016 HPC Annual Report. Budget reconciliation. Complete intern resolution for Rachel. Correspondence w/ IT re: Bicentennial accounts, HPC phone lines, HPC field tablet. Begin agenda. Update 2017 forms and templates to reflect new officers. JMS correspondence. Minimum Maintenance Standards discussion w/ Deb. 12.30 Finalize 2016 HPC Annual Report. Update 2017 HPC Letterhead, forward to Deb and Tim for review. Follow up w/ State Theatre research request. Forward 325 W North Shore letter to ABZA. 01.02 County Holiday 01.03 Work on office policy/procedure/forms and templates. Watch Modernism Renewed. Bicentennial: Working on a follow up survey for the State in correspondence w/ Evie Kirkwood. Work w/ IT to resolve tablet issues. 01.04 Work on office policy/procedure/forms and templates. Prepare 2017 Budget binder and Location Report spreadsheet. Bicentennial: Follow up survey for State and submit. Correspondence w/ Michele re: admin file organization. CLG Audit 2016 follow up w/ Steve Kennedy. Visit to Studebaker National Museum to preview some newly discovered photos. Correspondence re: updates to County website and initiating updates to HPC webpage. 1240 W Thomas site visit to photograph new business sign, report violation to Building Department. 01.05 Update HPC website and Bicentennial website. Request updates to Heritage Tours website. Update Restore Michiana website. Update SJC and South Bend Historic Sites and Structures Inventories (per CLG requirements). Work w/ John Carlson to update Quick Access Map for Historic Properties. 01.06 Meeting w/ Tim, Deb, and Indiana Landmarks re: Tool Crib, Restore Michiana, 10 Most Endangered statewide list, and Tippecanoe Place. 2016 budget reconciliation and 2017 budget preparation. HPC website updates. Correspondence w/ Joseph re: ordinance violations and treasurer matters. 01.09 Budget reconciliation. Correspondence w/ Ayoka re: 1240 W Thomas violations. Meet w/ George. Routine Maintenance Exclusions AddressI RME# I Description n/a Interns/Volunteers Who George Root, Volunteer Archive Technician Rachel Arvoy, County Commissioners Intern Millie Latack, Preservation Specialist Intern Who Date/Time Jo Broden 12.13 9 am What Project Building South Bend: Past, Present, & Future; general office files Indiana's 2016 Bicentennial, Public Relations/Communications Minimum Maintenance Standards surveying, field work, file org. Phone Calls Regarding Routine Maintenance Exclusion question for West North Shore property. Research Requests Southlawn Cemetery Chapin Park West North Shore property file copies Palace Theatre/Morris Performing Arts Center Frank Lloyd Wright houses 619 Cushing 733 South 32nd Street Date Who Hours 12.09 Eric, Env. Services .25 12.13 Barb Foster .25 12.14 Jo Broden .50 12.19 Aaron Perri .25 12.28 Barb .25 12.29 Jason, Blue&Gold .50 01.05 Jo McCoy .25 Historic Preservation Commission of South Bend & St. Joseph County Deputy Director Report —Debra Parcell— December 6, 2016—January 9, 2017 Daily Highlights 12/6 Finish COA 2016-1205. COA 2016-1206. Issue permit for 512 N. St. Joseph. Prepare commission packets for mailing. Research Ridgedale historic district and Otto Seeler properties in South Bend. 12/7 Research Ridgedale historic district and Otto Seeler properties in South Bend. File maintenance. 12/9 Finish COA 2016-1206. Mail commission packets. File maintenance. 12/10 Attend Indiana Bicentennial Gala at Indiana State Fairgrounds Coliseum. 12/12 Write report and save photos from Gala. File maintenance. 12/13 Attend County Commissioners meeting for PS Contract. Section 106 Reviews. RME 2016-1213. File maintenance. 12/14 Sent out November meeting minutes. File maintenance. Reviewed grant information for possible funding for Restore Michiana and Tool Crib. Posted/sent meeting notices. Worked on agenda for Tool Crib meeting. 12/15 Finished Tool Crib meeting agenda and sent to Tim for editing. Worked on Restore Michiana program. File maintenance. 12/16 Restore Michiana program/research. Watched old VCR to determine content and need to transfer to another format. File maintenance. 12/19 Filming segment with St. Joe County Parks at Buccellato Design and Circa -Arts. Section 106 review. Mailed playing cards. Prepared minutes and sign -in sheet for HPC meeting. File maintenance. Research Morris Civic ornamentation. Attend HPC meeting. 12/20 Complete Morris Civic research. Filed paperwork from commission meeting. Section 106 reviews. Worked on meeting minutes. Printed and mailed COAs. Wrote conditional approval and denial letters. 12/21 Office Open House. Finished denial letter. Copied file materials for 66401 Walnut Rd. 12/22 Section 106 review. Further research on 66401 Walnut. Research 310 W. Monroe. 12/23 Section 106 review. Research AT&T Building, 307 S. Main. 12/27 Goals for 2017. Mapped St. Joseph County Local Landmarks for MMS. Section 106 reviews. 12/28 Section 106 reviews (27!). 12/29 County Minimum Maintenance Surveys. 12/30 Year-end COA and RME totals. Edit MMS survey form and letters. Scan MMS Surveys. Rename and file photos from MMS survey. 1/3 Work on MMS Surveys. Revise MMS survey letters. Deliver copy of 812 Golden denial letter to Building Department. Prepared COA 2017-0103 and 2017-0103A. 1/4 Section 106 review. Prepare and mail MMS survey letters. 1/5 Prepare and mail MMS survey letters. Planning for Restore Michiana. Work on COA 2017-0103A. 1/6 Prepare and mail MMS survey letters. Meeting with Indiana Landmarks to discuss Tool Crib, Restore Michiana, and nominations for 10 Most Endangered list. 1/9 COA 2017-0103 and 0103A. Restore Michiana program and promotion. Researched Edison Park and Coquillard Woods. Routine'Meintenaiice'Exclusioris Address RME# Description 201 North Shore 2016-1213 In-kind repair of soffit, internal gutters, and flat roof. li • Research Requests What I Date Who Ridgedale neighborhood/Otto Seeler 12/6 Christine Mighion Meaning of interior/exterior ornamentation of Morris Civic 66401 Walnut Rd. address change 310 West Monroe—Olivet AME Church 307 South Main —AT&T Building Edison Park and Coquillard Woods Who Patricia Lorence Ann Beamer ?Miller Steve Ramer Steve Ramer Bob Jones Lory — DCI Tim Morris Date/Time 12/6 3:00 12/12 3:00 12/14 3:00 12/14 2:00 12/15 2:00 12/19 3:00 12/20 1:00 12/20 5:00 Mary McDowell 12/20 9:00 Tim K. 12/20 32:00 Rob — Direct TV 1/3 2:00 Brandon 1/4 2:00 Anderson 12/19 Aaron Perri 12/20 Mary McDowell 12/22 Tim - DCI 12/22 Jeff Parrott, SBT 1/9 Doug Fivecoat - Weintraut, Inc. Phone Calls What 609 Rex Bicentennial merchandise, other HPC questions. Has original doorknobs and photos of Kizer house, Oliver mansion. Referred to Indiana Landmarks. Completed job at 1071 Riverside — do we want to take a final look? Final discussion of work at 1071 Riverside NSD homeowner looking for literature/videos on wood window restoration Rush order for 106 reviews COA denial — acknowledged missing meeting; upset with denial; summarized reasons including lack of representation, undemonstrated need for replacement, and multiple window choices; informed him of upcoming COA deadline date and HPC meeting. Addressed factors for HPC decisions as stated in HD guidebook (p. 37). Is uncertain of next move — may reapply, may just put windows in anyway. Address confusion on 66401 Walnut Rd. COA denial response/letter— background information, advice on content and proper documentation. Guidelines for dish installation in Chapin Park (846 Forest) Report of signage on Eric Boyd's property f HISTORIC PRESERVATION COMNESSION PRESERVATION SPECIALIST REPORT January 23, 2017 Hello Commission! Since last meeting: Code Enforcement hearings- -614 S St Joseph -Exterior repairs by 3/10/17 Interior repairs by 8/31/17 with inspection -705 Lincolnway East -$1000 performance bond by February. Remaining repairs by July -918-920 Leland -Hearing set for 2/14/2017 9 property site visits for environmental reviews. On January 13, 2017, we attended a meeting held by Aaron Perri, the director of Parks and Venues to discuss the Best Week Ever promotion scheduled for the last week of May 2017. This is a city-wide celebration to focus on getting folks in and out of South Bend to take advantage of events and business that are here in South Bend. He mentioned to me personally about offering walking tours all week. That will have to be discussed and perhaps we could train a commissioner or two to be a docent? I presented a Powerpoint program on the Historic Sites of Granger, Indiana to the Granger Rotary on the 11 th. I will be speaking at a flooring workshop for Carla Bruni this Saturday. She is the contractor who gave us all the tools through the ToolMade program and is the director of the Evanston Rebuilding Center. i Steve Szaday Preservation Specialist HISTORIC PRESERVATION COMMISSION OF SOUTH BEND & ST. JOSEPH COUNTY, INDIANA President's Report for January 23d, 2017 • 12/19/2016 7P: HPC Monthly Meeting (County -City Building; Room 1308). • 01/06/2017 10A: Meeing with Deb Parcell, Todd Zeiger and Brad Miller of Indiana Landmarks to explore a collaboration regarding the HPC Tool Crib initiative. 'Landmarks' expressed interest in marketing, possible storage location, and workshops featuring the equipment and proper use. It was decided to plan a demonstration at Kizer - open to members of both organizations. We were later joined by Elicia Feasel and discussed other matters, including Tippecanoe Place. • 01/18/2017 10A: Satin on a meeting between Director Feasel and Joseph Molnar (serving in his capacity as the Ordinance Violations Bureau Clerk for the City of South Bend). Explored HPC enforcement opportunities within existing sections of the municipal code. 01/19/2017 AM: Telephone discussion with HPC Attorney Hummer regarding written correspondence from Eric Boyd (re: Boyd v. Historic Preservation Commission). Contacted Elicia Feasel to provide her with an update. Collaborated with Mr. Hummer throughout the day on HPC departmental responses to petitioner' requests. Resolution #17-01 completed! This policy proposal is the product of an investigation into special application requests for maintenace and repair items. Once adopted the resolution would act as a policy amendment and a guide for items subject to staff approval. I will present the Resolution for consideration by the Commission membership on January 23`d, 2017. • 01/20/2017 Completed first draft of a letter to Amber Grundy - Executive Director of Camp Tannadoonah (Vandalia, Michigan). WSBT recently reported on the camp's "GoFundMe" initiative intended to restore the 1924 Morris Lodge. Presently, the camp hopes to raise $10K which will be used to replace the original windows and siding. After conferring with Director Feasel, we decided to contact camp administrators; hoping to encourage a more preservation -friendly strategy for "restoration" of the lodge. Elicia and I will solicit the HPC's affiliates to add their voices. • 01/22/2017 9A: Watched WNIT "Outdoor Elements" with host Evie Kirkwood — Excutive Director of the St. Joseph County Parks Dept. Episode #1503 (Repurposed Buildings, Mutual Homes of South Bend, Indoor Air Quality) featured HPC's own Elicia Feasel. Elicia used two local examples "Buccellato Design, LLC" and "Circa Arts," to illustrate the virtues of sustainability and adaptive reuse. Completed final(?) draft of Camp Tannadoonah letter. (See reverse) Dear Ms. Grundy - Executive Director, Camp Tannadoonah I hope this letter finds you well. I caught the recent news segment about Camp Tannadoonah and the report about your efforts to improve and preserve the lodge facility. As a member of the Historic Preservation Commission of South Bend & St. Joseph County, Indiana, I share your goal and enthusiasm. History and tradition is an important aspect for every community. The built environment uniquely holds this intrinsic value. When preserved and maintained, these historic assets connect every generation to a common and meaningful legacy. In the present we have a responsibility to understand the value of heritage and then a duty to keep that experience alive for the next generation - to confront those challenges - to fight the good fight. For once that chain is broken, it is lost forever. Camp Tannadoonah is worthy of this admiration. And so are you, for actively pursuing this goal on behalf of others. Hard work is too often a thankless task. So please accept my expression of gratitude for your continued efforts in our corner of the Midwest. As a student of my own experiences, I felt compelled to write you and share some thoughts and perspectives which have helped in my own struggle to keep our history torch burning --- brighter. Through experts and pioneers in the preservation field I've learned a great deal. Applying their lessons helped me to realize better outcomes. So while I've never had the opportunity to visit Camp Tannadoonah or the Morris Lodge in person, I believe that these tried and true practices and principles will help you to realize your goals with far greater benefit. Original building fabric and its character -defining features are in and of themselves part of a building's historic identity. Moreover, wood structures like your 1924 lodge are composed of significant old-growth material. This timber has a durable quality which is more stable, offers higher resistance to rot, decay, moisture, insects and deformity than its modern compliments. So the need to preserve old-growth timber stock present in historic flooring, siding, windows and doors is just as important as its composite forms and features. Modern building science has given birth to methods and materials that make this cost-effective and easy enough for architects, contractors and romantics, alike. Even drafty windows can be rehabilitated for outstanding thermal efficiency. The science of preservation means having the best of both worlds! When cost-effective maintenance and repair measures are applied to old-growth - it can last indefinitely! This is a proven fact. It By contrast, new materials and synthetics have a much shorter life expectancy and are usually not engineered to be repaired once they do fail. Modern replacements mean continued and perpetual replacements thereafter. So Beware! This defies sustainability and respect for the environment as much as your bottom line. Your lodge has a natural life expectency of hundreds of years. I've learned that it doesn't make good financial sense to install short-lived replacements except as a Very. LAST. Option. In all likelihood, your proposed $10,000 rehabilitation budget could be reduced or redirected in ways that would sustain the lodge much longer than the current plan promises to do. You wouldn't suffer the loss of valuable historic or architectural integrity while satisfying your very best intentions. For any loss, even as a last resort, diminishes a building's formal qualifications as a future historic landmark, a State or National place of interest. Camp Tannadoonah is certainly a candidate worthy of this distinction. To forfeit that honor would be an unfortunate consequence. I join with the staff Historic Preservation Commission in supporting Camp Tannadoonah's rich history and cultural identity. We all share your mission to preserve it! Please let us know if we might play a part by providing any additional information, resources or connecting you with our partners and affiliates. Thank you for your consideration. Best regards, Timothy S. Klusczinski; President - Historic Preservation Commission of South Bend & St. Joseph County EI!c!a D. Feasel - Executive Director - Historic Preservation Commission of South Bend & St. Joseph County :�, -:. ___ -, ..,,,,`, "3�3', .%• ;.. .,.,, •,.ice :,:,'...,��;i":�.3 _ _r+-� M�S510 p45°�°;"�BR+�d HISTORIC PRESERVA:TIONCOMMISSION 2017 STANDING4COMN��:It°t �\?��, l a«....-«..,�...s«.....a«..a«b ...r.. ,a x. a.«wra. .. w«_,a«,„,«,„ w>.:.. ...�........«..«v .., .,.. .x...., .,.�.ev ......, `•�~i +°o' IB65 �, January 23rd, 2017 EXECUTIVE OFFICERS Timothy Klusczinski, President & Chair Elizabeth Hertel, Vice President Michele Gelfman, Secretary Thomas Gordon, Assistant Secretary Joseph Molnar, Treasurer LEGAL AFFAIRS: Reviews and evaluates commission policies, procedures, contracts and legal strategies. Brandon Anderson (Chair), Elizabeth Hertel, Joseph Molnar, Elicia Feasel, Timothy Klusczinski - Ex Officio BUDGET & FINANCE: Advises budgetary appropriations, project expenditures and considers other financial matters. Joe Molnar (Chair), Mike Voll, Thomas Gordon, Elicia Feasel, Timothy Klusczinski - Ex Officio STANDARDS & MAINTENANCE: Reviews Certificate of Appropriateness applications against established guidelines and standards. Promotes accepted rehabilitation methods. Elizabeth Hertel (Chair), Kevin Buccellato, Joseph Molnar, Brandon Anderson, Timothy Klusczinski - Ex Officio HISTORIC LANDMARKS: Recommends the historic designation or de -listing of individual sites, structures or properties and develops preservation strategies from survey information. Jennifer Parker (Chair), Brandon Anderson, Elizabeth Hertel, Timothy Klusczinski - Ex Officio HISTORIC DISTRICTS: Recommends the historic designation or de -listing of district sites, structures or properties and develops preservation strategies from survey information. Collaborates with Local Historic District Liaisons. Kevin Buccellato (Chair), Michele Gelfman, Jennifer Parker, Timothy Klusczinski - Ex Officio FACADES & EASEMENTS: Reviews and makes recommendations regarding nonpossessory interest in real property for the purpose in preserving its historic, cultural or architectural character. Michele Gelfman (Chair), Thomas Gordon, Kevin Buccellato, Mike Voll, Timothy Klusczinski - Ex Officio PUBLIC RELATIONS & COMMUNITY EDUCATION: Outreach and educational initiatives (including Restore Michiana & The Southhold Preservation Awards). Thomas Gordon (Chair), Michele Gelfman, Jennifer Parker, Elicia Feasel, Timothy Klusczinski - Ex Officio RESOLUTION NO. 17-01 A RESOLUTION OF THE HISTORIC PRESERVATION COMMISSION OF SOUTH BEND AND ST. JOSEPH COUNTY, INDIANA QUALIFYING ADMINISTRATIVE APPROVAL ITEMS FOR ROUTINE MAINTENANCE EXCLUSIONS WHEREAS, the Historic Preservation Commission of South Bend and St. Joseph County, Indiana (the "Commission") exists and operates under Article 13, Section 21-13 of the South Bend Municipal Code and Chapter 154, Section 246, et. seq. of the St. Joseph County, Indiana Code of Ordinances ("Enabling Ordinances"); and WHEREAS, these Enabling Ordinances establish the powers and duties of the Commission, which include the power to oversee modifications performed on designated Landmarks and Historic Preservation Districts through the Certificate of Appropriateness ("COA") review process; and WHEREAS, the Commission shall issue a COA prior to the construction, reconstruction, alteration, demolition or moving of any exterior feature of any building, structure or use; and WHEREAS, the Enabling Ordinances direct the Commission to adopt bylaws for carrying out its powers and duties, which include the aforementioned COA process; and WHEREAS, Article 9.5, Section 1 ("Staff Procedures") of the Commission Bylaws authorize staff to determine if applications are exempt from COA review for work limited to the ordinary maintenance and repair of any building, structure or use which will not involve a change in any exterior features of the property; and WHEREAS, the Bylaws Article 2, Section 3a ("Code of Ethics — Responsibility to the Community") encourages that the Commission and its designated Staff representatives continually evaluate and update theirs plans, guidelines and procedures to ensure they meet the community's current and future needs. NOW, THEREFORE, BE IT RESOLVED BY THE HISTORIC PRESERVATION COMMISSION OF SOUTH BEND AND ST. JOSEPH COUNTY AS FOLLOWS: 1. The Historic Preservation Commission hereby affirms that the following work, examples and conditions qualify as and/or for Routine Maintenance Exclusions, and may be administratively approved by the Executive Director, Deputy or Commission President (Bylaws Article 9.5 Section 1): Page 1 of 3 a. MATERIAL i. The use of an appropriate architectural epoxy is permitted for restoring damaged, original material (esp. character -defining features, old-growth wood and metal). ii. Sections of incompatible siding may be temporarily removed to evaluate the condition of the siding underneath. b. WINDOWS i. Inappropriate, fixed storm window units may be removed. ii. Appropriate, wood storm window sashes may be installed at missing locations. iii. Interior storm windows that do not detract from existing window units, may be used. c. ROOFS i. Architectural shingles may be substituted for three -tab asphalt varieties. ii. Rooftop heating elements for snow and ice dam mitigation, may be installed at approved locations. iii. New gutter sections may be installed at inconspicuous and specified locations. d. MECHANICALS i. Exhaust vents and plastic piping for Natural Gas, LP or Radon systems may be installed at specified, unobtrusive locations. e. AMENITIES i. Installations of small-scale and appropriate amenities, including: Plaques, Address Signs, Historic Markers, Mailboxes, Flower Boxes, Light Fixtures, Sconces, Flags and similar items are permitted. L FENCES i. Changes in mounting post and gate locations, within previously established perimeters are permitted. ii. Alternative wooden picket styles that are in keeping with applicable Standards and Guidelines, are permitted. g. TREES i. A severely damaged, diseased or structurally intrusive tree specimen may be removed if a suitable replacement will be substituted in situ. ii. Different tree varieties may be substituted if original species are no longer available or appropriate for the specified location. iii. New trees (for removed specimens) may be planted in nearby, alternate locations whenever the original location is deemed incompatible. Page 2 of 3 h. TRAILERS & EQUIPMENT i. Staff shall approve staging locations for temporary or mobile construction equipment used in the maintenance and improvement of designated sites and structures. 2. Conditions for Routine Maintenance Exclusions: a. All criteria must be evaluated against local standards and guidelines and stylistic appropriateness. Allowances and conditions for Routine Maintenance Exclusions must be validated in writing on approved departmental forms by a qualified Commission administrator. b. The Commission reserves the right to qualify work as a COA petition if reasonable exceptions to the existing material, form, function, dimensions or compatibility, are identified. c. This resolution in no way limits the Commission's authority where otherwise provided by law nor should it be seen as a means to contradict, hamper or avoid local building and zoning regulations. d. This resolution shall not be construed to prevent the necessary maintenance required to preserve the building, structure or its use from deterioration by neglect. e. This Resolution shall take effect immediately upon its adoption by the Commission. ADOPTED at a meeting of the Historic Preservation Commission of South Bend and St. Joseph County, Indiana, held on January 23rd, 2017, in the Conference Room, 1308 County - City Building, 227 W. Jefferson Blvd., South Bend, Indiana 46601. HISTORIC PRESERVATION COMMISSION OF ATTEST: Secretary Page 3 of 3