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Home My WebLink AboutMarch 20161 AGENDA OF THE { F HISTORIC PRESERVATION COMMISSION MARCH 219 2016 Regular Meeting THIRTEENTH FLOOR- ROOM 1308 COUNTY—CITY BUILDING MONDAY MARCH 21, 2016 7:00 PM I. CALL TO ORDER, ROLL CALL `�N,MISSIpryEgS 02 o y m c o� til Tti�o NOTICE FOR HEARING AND SIGHT IMPAIRED PERSONS: Auxiliary aid or other services are available upon request at no charge. Please give reasonable advance request when possible. i II. PUBLIC HEARING Z A. CERTIFICATE OF APPROPRIATENESS 1.406 Manitou COA# 2016-0308 Chapin Park H III. HEARING OF VISITORS H IV. REGULAR BUSINESS C ; A. APPROVAL OF MINUTES 1. February 22, 2016 U B. TREASURER'S REPORT 1. Location Report o ; REPORTS 0 U C. STAFF 1. Correspondence Q 2. Routine Maintenance Exclusion Approvals ' 3. Executive Director 4. Preservation Specialist 5. Legal Counsel D. COMMITTEE REPORTS 1. President 2. Legal Affairs 3. Indiana Bicentennial � 4. Deputy Director Search Committee p ; 5. Historic Landmarks V. OLD BUSINESS i VI. NEW BUSINESS OA. Chapin Street—Renaming 5 1 VII. ANNOUNCEMENTS & MISCELLANEOUS MATTERS MH VIII. ADJOURNMENT `�N,MISSIpryEgS 02 o y m c o� til Tti�o NOTICE FOR HEARING AND SIGHT IMPAIRED PERSONS: Auxiliary aid or other services are available upon request at no charge. Please give reasonable advance request when possible. HISTORIC PRESERVATION COMMISSION PUBLIC SIGN IN SHEET 21 March 2016 Because distribution of federal funds may be involved, the City of South Bend is required to maintain a record of whether members of the public attending this hearing or event are minorities. Please designate your status using the following letters: W (White/Caucasian), B (Black), H (Hispanic), O (Other). If you are female, include F, and if you are disabled, include D. Hearing of Visitors is limited to three (3) minutes per person. NAME hao 1) golZ ZF:L —I- 11) it I-Ipit Gam,j / LA-ziP4v— 1 ADDRESS W, B, F, D H, O 6PigOcJ .Yi >..) 1114 OA►P►tj S—, . 8-20 arlZ z,�vG tc/ tZI/ CA,, �� W :969' yv c,/•ara<u6-X-14 STAFF REPORT CONCERNING APPLICATION FOR A CERTIFICATE OF APPROPRIATENESS mate: 11 March 2016 Application Number: 2016-0308 Property Location: 406 Manitou Place Architectural Style/Date/Architect or Builder: Gabeled-ell/1889 Property Owner: Kevin and Miyuki Hughes Landmark or District Designation: Chapin Park Local and National Historic District Rating: Outstanding DESCRIPTION OF STRUCTURE/SITE: The I % story frame house with limestone facing has an irregular plan set upon a brick foundation. Roof is a cross gable with moulded cornice at the rake and architectural asphalt shingles. The porch has a gabled entrance vestibule. The windows are 1/1 wood double hung with iron railing on the second floor front and side windows. Some of the windows have aluminum storms while others appear to have original wood storms. ALTERATIONS: Limestone was installed over the wood siding in 1943. The front porch was modified in the 1940s from, a frill width to its current configuration with a stone wall and patio to the side of the gabled vestibule entrance. Art -lock asphalt shingled roof was replaced with COA42010-0928 with architectural asphalt shingles. The aluminum storm windows and doors are not original to the house. APPLICATION ITEMS: We would like to demolish the garage at 406 Manitou Place in South Bend. It has deteriorated severely. It will be replaced temporarily by an extension of a 3' chain link fence currently in place. This summer I will submit plans to HPC to reconstruct the garage. Construction to be completed in 2016. We will do our best to construct a garage construct with our existing property profile. DESCRIPTION OF PROPOSED PROJECT: This five stall garage is a result of two buildings attached together and is very poor condition, see Preservation Specialist report. Jerry Reed's Excavating will demolish the structure and haul all debris away. The contractor will attempt to salvage the stone fagade material but it may not be possible because of existing damage. An existing chain link fence will be expanded to enclose the property. Owner intends to apply for a COA at a later date to rebuild the garage. PRESERVATION SPECIALIST REPORT: I spoke with Kevin Hughes during the second week in February when he called the office to inquire about demolishing and rebuilding his garage at 406 Manitou. He informed ine that lie works out of town but his daughter is in town. It is his intention to demolish the current structure by April then present a new design to the HPC when his architect friend had the plans complete. He was not opposed to trying to reuse the stone veneer from the present structure on the new garage if it is salvageable. His daughter brought in a completed COA application with the fee to the HPC office March 8, 2016. At approximately 1:30pm 1 met with the owners' daughter Eleanor Hughes at the property and photographed the structure on the exterior and as much as 1 could for the interior that I could get into. The structure is actually two structures with a common wall. The walls of the veneered section to the west has walls that are sitting on top of concrete blocks. The walls are moveable and other that two studs oil the west side, not attached. It appears that the roof actually pools into a center cleft that collects debris, which is why that part of the roof is failing. The swing open doors on the alley side are rotting and cannot be opened. The building needs new roof, decking, new toe boards, studs, and footers greater than the loose and broken concrete blocks. The veneer wall eseems to be the most structurally stable, but the rear and west walls need a good push to be down. Ms. Hughes had questioned why the garage had ever been so large with five doors, when the three houses adjoining the property along Park did not have garages at all. I had heard from previous neighbors that the garage may had actually been used by the other houses which would explain the two garage door entrances from the front on one of the building but then five garage doors on the alley side. These buildings are totally separate there is no way on the inside to go between the garages. .Steve Szaday —Preservation Specialist STANDARDS AND GUIDELINES: CHAPIN PARK V. GENERAL A. Buildings in the district should not be demolished except where a building poses a threat to the public safety, and demolition is the only alternative. Documentation of interior and exterior features of the original buildings, especially homes rated as historically significant, is encouraged. Measured drawings and photographs may be submitted to the Historic Preservation Commission for safekeeping and future reference. B. A Certificate of Appropriateness is required before moving any building or structure. The moving of a building within, out of or into the district is discouraged; however, moving is preferred to demolition. Buildings incompatible with existing structures in the historic district shall be prohibited. STAFF RECOMMENDATION: Staff recommends approval of proposed project. Elicia Feasel Executive Director W Application -FOR- Certificate of Appropriateness HISTORIC PRESERVATION COMMISSION of SOUTH BEND & ST. JOSEPH COUNTY 125 S. Lafayette Blvd., South Bend, IN 466(11 http://www.stjosephcountyindiana.com/departments/SJCHP/index.htm p: 574-235-9798 f. 574-235-9578 e: SBSJCHPC@co.st-josephAn.us OFFICE USEONLI»»»DO NOT COMPLETE ANY ENTRIES CONTAINED IN TIIIS BOX«««OFFICE USEO,VLY " � 1� (� \ Date Received: t` ) t t (aY" �� 1 1 b Application Number: Past Reviews: YES (Date of Last Review) ❑ NO Staff Approval authorized by: Title: Historic Preservation Commission Review Date: ❑ Local Landmark Local Historic District (Anme) CIS A 1p1 h ❑ National Landmark National Register District (,,vame) Certificate of Appropriateness: ❑ Denied ❑ Tabled ❑ Sent To Committee ❑ Approved and issued: TI (Please Print) yy� Address of Property for proposed work: ��(/ 10AAZR_* A&C, 5&2 2?4: R '1_ G 10 ,L'f?&AtZA 66e' /L (Street Number— Street j\lame—City—Zip�Codee) ��f%-75/ Name of Property Owner(s): v/,V 1? /& � 611 ��' `)r-' (' Phone #: � f- Address of Property Owner(s): L%C6 q Alke.7`A�pj1 j1jg (Street Nrmtber— Street Nanie—City—Zip Code) Name of Contractor(s): �it'/�t'11il) Phone #: Contract Company Name: , J -e,44 f t'Cn �Xr i/y17 Address of Contract Company: %5%1 Ko I• - 27Y . -.aft• 4%j7'ej (Street A'unr�&1 •eet A'ame—City—Zip Code) Current Use of Building:S�/01' 4 e - (Single Finnilj-llfulti-Family—Cominertial—Government—Industrial—t'acanl—etc.) Type of Building Construction: /VIA 0I ood Fi•anie—Brick—Slone—Steel—Concrete—Othet) Proposed Work: ❑ In -Kind ❑ Landscape ❑ New ❑ Replacement (not in-kind) emo ition (more than one box may be checked) Description of Proposed Work: /, �c7lfl f/� 7Z) ,06A115 JJ: �f>1,r�:��1�°nus-T'-`%� Gl�i�/ ��lstc�GdGC-V/Lvn—1 �C'vvtSrZ Owner/Contractor Fax #: / mail: (Staff illill ccs respond with only one designee) X �--� %l and/or Signature of 6wner fluh �/LL !?4 X Signature of Contractor —APPLICATION REQUIREMENTS ARE LISTED ON REVERSE SIDE— �22rC� "" `, CONC 2r WPIE — 50.00' T NO. - " AT .o LOT 1 i5 I -p o ca U N PLANTS 15 PORCH = LOT 17 \ t0 6.7-�(4.aji%/ 1 t' 725 ARK nSCMMI�KFZ /UE t I I SOUTH BEND, K 46616 GAiOL ROSENBERCcq \/� MWTOU PL ^/2 ST0 BLrwl END, M. 46616 j j y is W / d r a , PAM TARGET !q o 723 PARK AVENUE �r SOUTH BEFFD, 1N. 46616 Ad Ir 0 j .,sTor+E } PILLERS 3' TALL 9 (TV.) � i p BIL & WV"A SN•FDUSKY 721 PARK AVENUE �j/•' / / /� SOUTH BEND, M. 46616 fes. AT c' ® ® Ct10UHD LEVEL 49'.99' (50' REc.) -- T — ►xo. - mon�on ATS — GRCLM LEVEL •� ' ... ,y � �'Ci}i dC12Ei L J�.I.Ei'• � • • .y I e LOT 6 I LOT 5 I LOT 4 I .BERRY REED'S EXCAVATING 15401 New Road Mishawaka IN, 46545 574-633-2`492 Cell Ph. 574-298-1351 Fax # 574-533-0722 BILL TO. KEVIN HUSE 406 MANITOU PLACE SOUTH BEND, IN PH 9044040 pescrlptlon To demo five Stall vend garage and concrete. haul all debris awe r. 2 ko t .Aah y DAVE January 18, 2016 Quctatlan 0 104 Customer 10 QuotaUor► vatic! until: Prepared by: EXTRA CHARGE TO SAVE FRONT STONE WALL OF GARAGE. THE WALL IS OLD AND ALREADY CRACKED. THERE IS NO GUARANTEE TO SAVE THIS WALL. If you have any questions eonceming Ws quotation, contact Name, Phone Nu THANK YOU FOR YOUR BUSINESS[ O AMOUNT 3,800.00 1,600.00 $5,400.00 '777- 7777. Jv I R51.( -A �V "I w JT- W" "0D, IND, M 7 mm Z. .'i" W,10 N �t*k.,t,,�.-i 1,5 N �t*k.,t,,�.-i 1,5 , k1l I 't4 '., a ,N t�1 � ki-A .1� LFpt N �t*k.,t,,�.-i 1,5 , k1l I VW11 MAI MINUTES OF A MEETING OF THE HISTORIC PRESERVATION COMMISSION OF SOUTH BEND & ST. JOSEPH COUNTY February 22, 2016 131 Floor Conference Room County — City Building South Bend, IN 46601 CALL TO ORDER President Klusczinski called the meeting to order at 7:00 p.m. Members Present: Timothy S. Klusczinski, Tom Gordon, Brandon Anderson, Michele Gelfman, Jennifer Parker Members Not in Attendance: Kevin Buccellato, Mike Voll, Elizabeth Hertel Staff Present: Elicia Feasel, Executive Director; Tony Zappia, Attorney; Steve Szaday, Preservation Specialist/Inspector Members of the Public Present: Todd Zeiger H. PUBLIC HEARING A. CERTIFICATE OF APPROPRIATENESS 1. 607 Leland COA#2016-0115 Local Landmark Representation by Todd Zeiger, Indiana Landmarks, 402 W Washington. STAFF REPORT CONCERNING APPLICATION FOR A CERTIFICATE OF APPROPRIATENESS Date: 11 February 2016 Application Number: 2016-0115 Property Location: 607 Leland Architectural Style/Date/Architect or Builder: T-Plan/l 89 1 /Mills House Property Owner: Near Northwest Neighborhood, Inc. Landmark or District Designation: Local Landmark Rating: Outstanding DESCRIPTION OF STRUCTURE/ SITE: The Mills House is a 1 '/2 story T -Plan or Stick Vernacular built in 1891. Foundation is brick. Walls are 4" wood clapboard with corner boards. Roof is a gable front with asphalt shingles. Porch employs outstanding decoration giving this house its elegance with elaborate lattice, brackets and stick style turned wood columns. Windows are 1/1 wood double hung. The property was formerly on an Indiana "Blight Elimination Program" list designed to allocate the Federal "Hardest Hit Funds" and had a demolition order by South Bend Code Enforcement. Through Indiana Landmarks review of the Blight Elimination Program, this property was identified as having local landmark status and local interest to rehabilitate from Near Northwest Neighborhood, Inc., and as such was requested to be removed from the list. ALTERATIONS: All three doors have been replaced with solid wood doors. An addition was installed across the rear of the house. APPLICATION ITEMS: See attached for full Description of Work. DESCRIPTION OF PROPOSED PROJECT: Many of the application items are considered a Routine Maintenance Exclusion and as such are not included in this Staff Report. 1) Owner/contractor have applied to demolish a one story rear addition wing and associated foundation, see aerial image, due to its substantially deteriorated condition. Backfill and finish to grade. Salvage wood siding for installation on what will become the new exterior rear wall. The small extension on the northwest corner will remain. The rear addition is deteriorated and beyond any reasonable repair. Indiana Landmarks estimates that 75% of the roof rafters, 75%-100% of the sill plate, 100% of the floor joists and associated sub -floor, and 40% of the wall studs require replacement. 2) Install new double slab wood door with full lights containing no grills in existing opening on what will become the west elevation. Install exterior trim and crown to match that on the balance of the house, see note "C". 3) Install new solid wood exterior door in existing opening on the north end of the new west elevation. Install exterior trim and crown to match that on the balance of the house. 4) Construct a 12'x 12' rear deck with an open pergola covering at location of double door on the new west elevation. South edge of the deck will be in line with the south elevation of the house. Deck to be of modem construction with "Trex" style flooring. No railing will be constructed. Pergola will feature classic fiberglass tapered 10" columns on top of which a dark stained covering will be constructed with scroll cut ends, see drawing. PRESERVATION SPECIALIST REPORT: On Friday February 5, 2016, I met with Paul Hayden of Indiana Landmarks at 607 Leland to discuss the proposed changes to the Local Landmark located at the site. There are two additions to the original structure. One at the rear which has been badly damaged through a bad roof and collapsing footers. Previous visits and photographs will show the damages to the roof and floor. The other smaller one is located on the north side and is still structurally sound. Mr. Hayden confirmed the intention is to remove the rear addition and use the double wide doorway at the southwest rear to hold an exterior double door to a pergola topped -deck that will be added. The original exterior wall is to be repaired and have the wood siding restored or replace with like and kind where necessary. He also showed me the smaller addition is being reworked to be a half -bath and laundry room. The three windows in the that addition have broken glass or boarding, the intention is to repair those with new glass and glazing. STANDARDS AND GUIDELINES: Group B A. Maintenance The maintenance of any historical structure or site shall in no way involve any direct physical change except for the general cleaning and upkeep of the landmark. The Commission shall encourage the proper maintenance of all structure or sites. B. Treatment Treatment shall be defined as any change of surface materials that will not alter the style or original form. Such improvements include re -roofing, glazing, or landscaping lawns and may involve a change that can potentially enhance or detract from the character of the landmark. A treatment change of any surface whether on the landmark or in its environment may require a Certificate of Appropriateness if it significantly alters the appearance of the landmark. Although these kinds of changes may not require a Building Permit, a Certificate of Appropriateness may be necessary. The commission should review the proposed treatment for character and style consistency with the original surfaces. C. Renovation and Additions Renovation is the modification of a structure, which does not alter the general massing while an addition, is a change in mass. A modification, which involves the removal of a part of the landmark, should be considered under demolition (see demolition). Additions to landmarks should not detract from the original form and unity of the landmark and should not cover singular examples of architectural detail. Additions to landmarks should be added in a manner that does not disrupt the visible unity of overall appearance of the site. The proportions, materials and ratios of the existing structures should be carred through in the additions. Care should be taken not to change or alter the following: 1. Structure—Necessary structural improvements, where safety demands should be accomplished in such a way as to cause minimal visual change to the original style and construction. 2. Material—Additions and improvements involving any new material in the landmark should be of the same material as the original. It should be the same size and texture. An alternative material may be allowed if it duplicates the original. a. wood—all wood trim should conform with existing trim in shape and size. b. siding materials—the Commission discourages the covering or alteration of original materials with additional siding. Structures already sided with incompatible materials should be returned to a siding similar to the original when renovation is considered. D. Demolition Historic landmarks shall not be demolished. When a landmark poses a threat to the public safety, and demolition is the only alternative, documentation by way of photographs, measured drawings, or other descriptive methods should be made of both the exterior and interior of the landmark. The person or agency responsible for demolition of the landmark shall be responsible for this documentation. E. Moving The moving of landmarks is discouraged, however, moving is preferred to demolition. When moving is necessary, the owner of the landmark must apply to the Commission for a Certificate of Appropriateness. F. Signs No neon or flashing signs will be permitted unless they are original to the structure. Billboards and super -graphics will also be disallowed. Only one appropriate identifying sign will be permitted per business. G. Building Site and Landscaping 1. Required Major landscaping items, trees, fencing, walkways, private yard lights, signs (house numbers) and benches which reflect the property's history and development shall be retained. Dominant land contours shall be retained. Structures such as: gazebos, patio decks, fixed barbecue pits, swimming pools, tennis courts, green houses, new walls, fountains, fixed garden furniture, trellises, and other similar structures shall be compatible to the historic character of the site and neighborhood and inconspicuous when viewed from a public way. 2. Recommended New site work should be based upon actual knowledge of the past appearance of the property found in photographs, drawings, and newspapers. Plant materials and trees in close proximity to the building that are causing deterioration to the buildings historic fabric should be removed. However, trees and plant materials that must be removed should be immediately replaced by suitable flora. Front yard areas should not be fenced except in cases where historic documentation would indicate such fencing appropriate. Fencing should be in character with the buildings style, materials, and scale. 3. Prohibited No changes may be made to the appearance of the site by removing major landscaping items, trees, fencing, walkways, outbuildings, and other elements before evaluating their importance to the property's history and development. Front yard areas shall not be transformed into parking lots nor paved nor blacktopped. The installation of unsightly devices such as TV reception dishes and solar collectors shall not be permitted in areas where they can be viewed from public thoroughfares. STAFF RECOMMENDATION: Staff recommends approval. Elicia Feasel Executive Director On a motion by Brandon Anderson with a second by Michele Gelfman to approve application as submitted. Vote: 5 — 0 Unanimous. COA#2016-0115 Approved. III. HEARING OF VISITORS —None. IV. REGULAR BUSINESS A. APPROVAL OF MINUTES — 1. January 25, 2016 — Approved by general consent. B. TREASURER'S REPORT 1. Location Report — Distributed. Discussion on salary amendment and account balances. C. STAFF REPORTS 1. Correspondence — Circulated. Discussion on Studebaker Buildings 112/113 letter of support to National Trust Investments. 2. Routine Maintenance Exclusion Approvals — Circulated. Discussion on city tree removals in Leeper Park. 3. Executive Director — Distributed. a. Disclosure of Public Records — Discussion. New form is acceptable. b. Inactive Zoning Bills — Discussion. c. Reporting neighbor complaints — Discussion. d. Reporting work without approved COA — Discussion. Commission requests that in all cases staff require that owner/contractor apply for COA. e. Report — Kizer property, 803 West Washington, South Bend, Qualifications for Local Landmark Designation. Staff reading into public record. 4. Deputy Director —None. 5. Preservation Specialist —Distributed. 6. Legal Counsel —None. D. COMMITTEE REPORTS 1. President — Distributed. 2. Legal Affairs — None. 3. Indiana Bicentennial — Update on HPC directed projects. Staff recognized Elizabeth Hertel for her extra volunteer efforts including assisting with daily office duties and Geocache development. 4. Deputy Director Search — Discussion. To expedite the process, Commission President and committee chair will meet with staff to select interview candidates; all applications are available at HPC office for Commission review. A final decision will be approved by the Commission board but the process to interview is an administrative task. V. OLD BUSINESS —None. VI. NEW BUSINESS — A. Inactive Zoning Bills — On a motion by Michele Gelfman with a second by Brandon Anderson to rescind the proposed bills 60-94, 61-94, 91-94, 104-94. Vote: 5 — 0 Unanimous. B. 803 W Washington — On January 25, 2016, Indiana Landmarks, owner of the Kizer house at 803 West Washington in South Bend, petitioned this body to explore local designation for that property. The preliminary staff report this evening provides supporting evidence to entertain that process. Tim Klusczinski moves to initiate the formal landmark designation procedure by sending this matter to the HPC Landmarks Committee for further review and recommendation in anticipation of first reading with a second by Tom Gordon. Vote: 5 — 0 Unanimous. VII. ANNOUNCEMENTS AND MISCELLANEOUS MATTERS — A. Incoming call log — On a suggestion by Tom Gordon to document phone calls to the office. Discussion. B. Office updates — Staff sent a request to the County Commissioners to acquire the storage room in between HPC office and storage room, fresh paint, new floors, and staff desk chairs. Tony Zappia recommends following up with the County Commissioners and inviting them and County Council members to tour HPC office space. C. Donation from South Bend Public Works — Staff was contacted by Public Works about rehousing their significant collection of maps and blueprints. HPC can only accept the archives if we are able to acquire the extra space. The History Museum may be an option. After March 14, Notre Dame Architecture Library will provide a brief assessment of the collection and has identified four possible grants to apply for using Building South Bend as a proof of concept. VIII. ADJOURNMENT On a motion by Michele Gelfman with a second by Jennifer Parker to adjourn. Vote: 5 — 0 Unanimous. Meeting adjourned at 8:28 p.m. Attest: Eliza a cre ary Dat 4 Location Budget as of 02-29-2016 Saint Joseph County Note: Includes transactions after the last posted date of 01-01-2016. Fund: 1000 County General for 01/01/2016 thru 02/29/2016 Loc: 0037 Historic Preservation Account Carry Forward Original Addrl Adj Total Unencumbered Unexpended Object Description Appropriation Appropriation Appropriation Appropriation Appropriation Encumbrance Expenditure Balance/Percent Balance/Percent 11075 Deputy Director 0.00 34,884.00 0.00 (3,700.00) 31,184.00 0.00 5,692.32 25,491.68 25,491.68 000 General GovT. 81.75 81.75 11309 Historic Preservation Admin. 0.00 37,000.00 0.00 3,700.00 40,700.00 0.00 0.00 40,700.00 40,700.00 000 General GovT. 100.00 100.00 10000 Totals ":.««•++•._._+•.•_+. .««.• 0.00 71,884.00 0.00 0.00 71,884.00 0.00 5,692.32 66,191.68 66,191.68 92.08 92.08 21030 Office Supplies 0.00 297.00 0.00 0.00 297.00 0.00 0.00 297.00 297.00 000 General Gov T. 100.00 100.00 22010 Gas Oil & Lubricants 0.00 1,000.00 0.00 0.00 1,000.00 0.00 59.98 940.02 940.02 000 General Gov r. 94.00 94.00 22120 Garage & Motor Supplies 0.00 225.00 0.00 0.00 225.00 0.00 0.00 225.00 225.00 000 General GovT. 100.00 100.00 20000 Totals ""«••_+•+____«.«.++_+++•«•. +_+_««««.• 0.00 1,522.00 0.00 0.00 1,522.00 0.00 59.98 1,462.02 1,462.02 96.06 96.06 31070 Other Contractual Services 0.00 18,886.00 0.00 0.00 18,886.00 0.00 3,500.00 15,386.00 15,386.00 000 General GovT. 81.47 81.47 33010 Publication Of Legal Notices 0.00 57.00 0.00 0.00 57.00 0.00 11.38 45.62 45.62 000 General GovT. 80.04 80.04 33100 Printing 0.00 95.00 0.00 0.00 95.00 0.00 65.96 29.04 29.04 000 General GovT. 30.57 30.57 34040 Auto Liability 0.00 900.00 0.00 0.00 900.00 0.00 0.00 900.00 900.00 000 General Gov'f. 100.00 100.00 39010 Dues & Subscription 0.00 400.00 0.00 0.00 400.00 0.00 250.00 150.00 150.00 000 General GovT. 37.50 37.50 30000 Totals " """"""""""""""""""' 0.00 20,338.00 0.00 0.00 20,338.00 0.00 3,827.34 16,510.66 16,510.66 81.18 81.18 Financial System 03/02/2016 08:48 AM by ksobecki Page 44 Location Budget as of 02-29-2016 NoteAncludes transactions after the last posted date of 01-01-2016. Fund: 1000 County General for 01/01/2016 thru 02/29/2016 Loc: 0037 Historic Preservation Account Carry Forward Original AddYl Adj Total Object Description Appropriation Appropriation Appropriation Appropriation Appropriation Encumbrance Location Totals """"""""............ """` 0.00 93,744.00 0.00 0.00 93,744.00 0.00 Investment Accounts Transfer Accounts Saint Joseph County Unencumbered Unexpended Expenditure Balance/Percent Balance/Percent 9,579.64 84,164.36 84,164.36 89.78 89.78 0.00 0.00 9,579.64 Financi�m 03/02:48 AM by ksobecki Page 45 Combined Ledger by Location (Current Month) as of 02-29-2016 Saint Joseph County Note: Includes transactions after the last posted date of 01/01/2016. Fund 1000 County General for 01/01/2016 thru 02/29/2016 Loc 0037 Historic Preservation 1000.06500.000.0037 Non -Identified Revenue General Gov r. Historic Preservation 02/01/2016 02/01/2016 Rec/AutoRcpt 60.00 Rec:133444 BK:007 SJC HISTORIC PRE Estimated Unreceived Revenue Balances Revenue Receipts Balance Appropriation Encumbrance Expenditure Unexpended: 0.00 Current 0.00 60.00 0.00 0.00 Unencumbered: 0.00 Total 0.00 60.00 (60.00) 0.00 0.00 0.00 Cash: 60.00 1000.11075.000.0037 Deputy Director General Gov'T. Historic Preservation 02/05/2016 02/03/2016 Claim/PayDocket 1,423.08 BK:008 CK:694174 Vend:005528 County Payroll PyDst02/05/2016 02/19/2016 02/17/2016 Claim/PayDocket 1,423.08 BK:008 CK:695389 Vend:005528 County Payroll PyDst02/19/2016 02/29/2016 02/16/2016 Approp/Adjustment (3,700.00) ORD 16-16 Estimated Unreceived Revenue Balances Revenue Receipts Balance Appropriation Encumbrance Expenditure Unexpended: 25,491.68 Current 0.00 0.00 (3,700.00) 2,846.16 Unencumbered: 25,491.68 Total 0.00 0.00 0.00 31,184.00 0.00 5,692.32 Cash: (5,692.32) 1000.11309.000.0037 Historic Preservation Admin. General GovT. Historic Preservation 02/29/2016 02/16/2016 Approp/Adjustment 3,700.00 ORD 16-16 Estimated Unreceived Revenue Balances Revenue Receipts Balance Appropriation Encumbrance Expenditure Unexpended: 40,700.00 Current 0.00 0.00 3,700.00 0.00 Unencumbered: 40,700.00 Total 0.00 0.00 0.00 40,700.00 0.00 0.00 Cash: 0.00 1000.21030.000.0037 Office Supplies General GovT. Historic Preservation Office Supplies Historic Preservation Estimated Unreceived Revenue Balances Revenue Receipts Balance Appropriation Encumbrance Expenditure Unexpended: 297.00 Current 0.00 0.00 0.00 0.00 Unencumbered: 297.00 Total 0.00 0.00 0.00 297.00 0.00 0.00 Cash: 0.00 1000.22010.000.0037 Gas Oil & Lubricants General GovT. Historic Preservation 02/18/2016 02/18/2016 Claim/RegDocket 16.00 BK:008 CK:695338 Inv:REIMB GASOLINE Vend:061203 Szaday Steve Financial System 03/02/2016 09:02 AM by ksobecki Page 139 Combined Ledger by Location (Current Month) as of 02-29-2016 Saint Joseph County Note: Irt'cludes transactions after the last posted date of 01/01/2016. Fund 1000 County General for 01/01/2016 thru 02/29/2016 Loc 0037 Historic Preservation 1000.22010.000.0037 Gas Oil & Lubricants General Gov'T. Historic Preservation Estimated Unreceived Revenue Balances Revenue Receipts Balance Appropriation Encumbrance Expenditure Unexpended: 940.02 Current 0.00 0.00 0.00 16.00 Unencumbered: 940.02 Total 0.00 0.00 0.00 1,000.00 0.00 59.98 Cash: (59.98) 1000.22120.000.0037 Garage & Motor Supplies General GovT. Historic Preservation Garage & Motor Supplies Historic Preservation Estimated Unreceived Revenue Balances Revenue Receipts Balance Appropriation Encumbrance Expenditure Unexpended: 225.00 Current 0.00 0.00 0.00 0.00 Unencumbered: 225.00 Total 0.00 0.00 0.00 225.00 0.00 0.00 Cash: 0.00 1000.31070.000.0037 Other Contractual Services General GovT. Historic Preservation Other Contractual Services Historic Preservation 02/04/2016 02/04/2016 Claim/RegDocket 440.00 BK:008 CK:694109 Inv: PRESERVATION SPECIALIST 22HR @ 20/HR Vend:061203 Szaday Steve 02/11/2016 02/11/2016 Claim/RegDocket 520.00 BK:008 CK:694376 Inv:HISTORIC PRESERVATION 26HRS@ 20/HR Vend:061203 Szaday Steve 02/18/2016 02/18/2016 Claim/RegDocket 400.00 BK:008 CK:695338 Inv:HISTORIC PRESERVATION 20 HR @ 20/HR Vend:061203 Szaday Steve 02/25/2016 02/25/2016 Claim/RegDocket 560.00 BK:008 CK:695537 Inv: PRESERVATION SPECIALIST 28H @ 20/1-1R Vend:061203 Szaday Steve Estimated Unreceived Revenue Balances Revenue Receipts Balance Appropriation Encumbrance Expenditure Unexpended: 15,386.00 Current 0.00 0.00 0.00 1,920.00 Unencumbered: 15,386.00 Total 0.00 0.00 0.00 18,886.00 0.00 3,500.00 Cash: (3,500.00) 1000.33010.000.0037 Publication Of Legal Notices General GovT. Historic Preservation Estimated Unreceived Revenue Balances Revenue Receipts Balance Appropriation Encumbrance Expenditure Unexpended: 45.62 Current 0.00 0.00 0.00 0.00 Unencumbered: 45.62 Total 0.00 0.00 0.00 57.00 0.00 11.38 Cash: (11.38) 1000.33100.000.0037 Printing General Gov'T. Historic Preservation Printing Historic Preservation 02/02/2016 02/02/2016 Claim/RegDocket 44.00 BK:008 CK:693773 Inv:232330 Vend:000917 Insty-Prints 02/02/2016 02/02/2016 Claim/RegDocket 21,96 BK:008 CK:693696 Inv:127057 Vend:000070 Adams Remco, INC Financiaf= 03/02/02 AM by ksobecki Page 140 C Combined Ledger by Location (Current Month) as of 02-29-2016 Saint Joseph County Note: Includes transactions after the last posted date of 01/01/2016. Fund 1000 County General for 01/01/2016 thru 02/29/2016 Loc 0037 Historic Preservation 1000.33100.000.0037 Printing General GovT. Historic Preservation Estimated Unreceived Revenue Balances Revenue Receipts Balance Appropriation Encumbrance Expenditure Unexpended: 29.04 Current 0.00 0.00 0.00 65.96 Unencumbered: 29.04 Total 0.00 0.00 0.00 95.00 0.00 65.96 Cash: (65.96) 1000.34040.000.0037 Auto Liability General Gov'T. Historic Preservation Estimated Unreceived Revenue Balances Revenue Receipts Balance Appropriation Encumbrance Expenditure Unexpended: 900.00 Current 0.00 0.00 0.00 0.00 Unencumbered: 900.00 Total 0.00 0.00 0.00 900.00 0.00 0.00 Cash: 0.00 1000.39010.000.0037 Dues & Subscription General GovT. Historic Preservation Dues and Subscriptions Historic Preservation 02/16/2016 02/16/2016 Claim/RegDocket 150.00 BK:008 CK:694522 Inv:MEMBERSHIP RENEWAL- LARGE Vend:001213 National Alliance of 02/16/2016 02/16/2016 Claim/RegDocket 100.00 BK:008 CK:694524 Inv:54271085 Vend:059229 NATIONAL TRUST FOR HISTORIC Estimated Unreceived Revenue Balances Revenue Receipts Balance Appropriation Encumbrance Expenditure Unexpended: 150.00 Current 0.00 0.00 0.00 250.00 Unencumbered: 150.00 Total 0.00 0.00 0.00 400.00 0.00 250.00 Cash: (250.00) Estimated Unreceived Revenue Balances Revenue Receipts Balance Appropriation Encumbrance Expenditure Unexpended: 84,164.36 Normal Current 0.00 60.00 0.00 5,098.12 Unencumbered: 84,164.36 Total 0.00 60.00 (60.00) 93,744.00 0.00 9,579.64 Cash: (9,519.64) Investment Current 0.00 0.00 Total 0.00 0.00 Cash: 0.00 Transfer Current 0.00 0.00 Total 0.00 0.00 Cash: 0.00 Location Totals Current 0.00 60.00 0.00 5,098.12 Total 0.00 60.00 (60.00) 93,744.00 0.00 9,579.64 Cash: (9,519.64) Financial System 03/02/2016 09:02 AM by ksobecki Page 141 P T ' Location Budget as of 02-29-2016 Saint Joseph County Note: Includes transactions after the last posted date of 01-01-2016. Fund: 4103 Special Gifts -Historic Presery for 01/01/2016 thru 02/29/2016, Director. County Historic Preservation Loc: 0037 Historic Preservation Account Carry Forward Original Addt'1 Adj Total Unencumbered Unexpended Object Description Appropriation Appropriation Appropriation Appropriation Appropriation Encumbrance Expenditure Balance/Percent Balance/Percent 23240 Other Supplies 3,273.89 0.00 209.00 0.00 3,482.89 0.00 0.00 3,482.89 3,482.89 100.00 100.00 000 General GovT. 20000 Totals """""""""""""" ""•*". 3,273.89 0.00 209.00 0.00 3,482.89 0.00 0.00 3,482.89 3,482.89 100.00 100.00 Location Totals ""' 3,273.89 0.00 209.00 0.00 3,482.89 0.00 0.00 3,482.89 3,482.89 100.00 100.00 0.00 Investment Accounts 0.00 Transfer Accounts 0.00 Financial System 03/02/201610:34 AM by ksobecki Page 71 Location Budget as of 02-29-2016 Saint Joseph County Note: Includes transactions after the last posted date of 01-01-2016. Fund: 4103 Special Gifts -Historic Presery for 01/01/2016 thru 02/29/2016, Director. County Historic Preservation Carry Forward Original AddVI Adj Total Unencumbered Unexpended Appropriation Appropriation Appropriation Appropriation Appropriation Encumbrance Expenditure Balance/Percent Balance/Percent Fund Totals *************************"**...******........ 3,273.89 0.00 209.00 0.00 3,482.89 0.00 0.00 3,482.89 3,482.89 100.00 100.00 0.00 Investment Accounts Transfer Accounts 0.00 0.00 Financia 03/02/ ] 1 (:34 AM by ksobecki Page 72 I Combined Ledger by Location (Current Month) as of 02-29-2016 Note: Includes transactions after the last posted date of 01/01/2016. Fund 4103 Special Gifts -Historic Presery for 01/01/2016 thru 02/29/2016 Loc 0000 General Gov'T. 4103.00000.000.0000 Gen GovT General GovT. General GovT. Current Total Normal Current Unreceived Revenue Total Investment Current 0.00 Total Transfer Current 16,229.45 Total Location Totals Current Unreceived Revenue Total Estimated Encumbrance Unreceived Revenue Revenue Receipts Balance 0.00 0.00 0.00 0.00 16,229.45 (16,229.45) Estimated Encumbrance Unreceived Revenue Revenue Receipts Balance 0.00 0.00 0.00 0.00 16,229.45 (16,229.45) 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 16,229.45 (16,229.45) Appropriation Encumbrance Expenditure Unexpended: 0.00 0.00 Unencumbered: 0.00 0.00 0.00 Cash: Appropriation Encumbrance Expenditure Unexpended: 0.00 0.00 Unencumbered: 0.00 0.00 0.00 Cash: 0.00 0.00 Cash: 0.00 0.00 Cash: 0.00 0.00 0.00 0.00 0.00 Cash: Saint Joseph County Balances 0.00 0.00 16,229.45 Balances 0.00 0.00 16,229.45 0.00 0.00 16,229.45 Financial System 03/02/201610:40 AM by ksobecki Page 157 Combined~ Ledger by Location (Current Month) as of 02-29-2016 Note: Includes transactions after the last posted date of 01/01/2016. Fund 4103 Special Gifts -Historic Presery for 01/01/2016 thru 02/29/2016 Loc 0037 Historic Preservation 4103.06400.000.0037 Gifts&Contributions General GovT. Historic Preservation 0.00 Unencumbered: 02/01/2016 02/01/2016 Rec/AutoRcpt Cash: 209.00 Rec:133445 BK:007 SJC HISTORIC PRE Expenditure Estimated Unreceived Revenue 0.00 Unencumbered: Revenue Receipts Balance Appropriation 0.00 Current 0.00 209.00 Cash: 0.00 0.00 Total 0.00 209.00 (209.00) 0.00 4103.23240.000.0037 Other Supplies General GovT. Historic Preservation 02/29/2016 02/01/2016 Approp/AddtlApp 209.00 QUIETUS 133445 Estimated Unreceived Revenue Revenue Receipts Balance Appropriation Current 0.00 0.00 209.00 Total 0.00 0.00 0.00 3,482.89 Estimated Unreceived Revenue Revenue Receipts Balance Appropriation Normal Current 0.00 209.00 209.00 Total 0.00 209.00 (209.00) 3,482.89 Investment Current 0.00 Total 0.00 Transfer Current 0.00 Total 0.00 Location Totals Current 0.00 209.00 209.00 Total 0.00 209.00 (209.00) 3,482.89 Encumbrance Expenditure Unexpended: 0.00 Unencumbered: 0.00 0.00 Cash: Encumbrance Expenditure Unexpended: 0.00 Unencumbered: 0.00 0.00 Cash: Encumbrance Expenditure Unexpended: 0.00 Unencumbered: 0.00 0.00 Cash: 0.00 0.00 Cash: 0.00 0.00 Cash: 0.00 0.00 0.00 Cash: r Saint Joseph County Balances 0.00 0.00 209.00 Balances 3,482.89 3,482.89 0.00 Balances 3,482.89 3,482.89 209.00 0.00 0.00 209.00 Finan '1 r 03/02/:40 AM by ksobecki Page 158 Investment Current Total Transfer Current Total Fund Totals Current Total 0.00 0.00 0.00 0.00 0.00 209.00 0.00 16,438.45 (16,438.45) Appropriation Encumbrance Expenditure -�J A; Combined Ledger by Location (Current Month) as of 02-29-2016 Unexpended: Note: Includes transactions after the last posted date of 01/01/2016. 0.00 Fund 4103 Special Gifts -Historic Presery for 01/01/2016 thru 02/29/2016 3,482.89 0.00 Estimated Unreceived Revenue Revenue Receipts Balance Normal Current 0.00 209.00 Total 0.00 16,438.45 (16,438.45) Investment Current Total Transfer Current Total Fund Totals Current Total 0.00 0.00 0.00 0.00 0.00 209.00 0.00 16,438.45 (16,438.45) Appropriation Encumbrance Expenditure Unexpended: 209.00 0.00 Unencumbered: 3,482.89 0.00 0.00 Cash: 0.00 0.00 Cash: 0.00 0.00 Cash: 209.00 0.00 3,482.89 0.00 0.00 Cash: i Saint Joseph County Balances 3,482.89 3,482.89 16,438.45 0.00 0.00 16,438.45 Financial System 03/02/201610:40 AM by ksobecki Page 159 Historic Preservation Commission of South Bend & St. Joseph County Executive Director report — Elicia Feasel — 22 February through 18 March 2016 02.22 Staff meeting. Work w/ George. Work w/ Rachel. Prep for/set up/attend HPC meeting. 02.23 HPC meeting follow up including deliver signed minutes to Clerk/Mayor, prepare minutes draft, update binder, prepare COA. Bicentennial: Photography Exhibit w/ Lou Sabo, correspondence with Sharon Forte. Heritage Tours: Quote private tour for Holy Cross Village. Correspondence with Visit South Bend Mishawaka re: Step -On tour services. Meeting with Troy H re: property rehab. Scheduling Deputy Director interviews. 02.24 Bicentennial: Photography Exhibit press release, organizing the files; Geocache site descriptions. Heritage Tours: Correspondence w/ Holy Cross Village. 02.25 Heritage Tours: Correspondence w/ Holy Cross Village. Working on HPC meeting minutes draft. Bicentennial: Continue Photography Exhibit press release, forward to editors. Finalize Deputy Director interview details including download/troubleshoot Skype, receive interview questions from Michele and revise for Deputy interview. 02.26 Finalize HPC meeting minutes draft and forward to HPC. Bicentennial: Finalize Photography Exhibit press release, forward to media, working with Lou Sabo and Carlos in Maintenance to troubleshoot installation. Interview two potential Deputy Director applicants along with Tim and Michele. 02.29 Staff meeting. Work w/ George. Work w/ Rachel. Bicentennial: Finalize Photography Exhibit details including details for WNDU interview. Prepare 607 Leland COA, deliver to Indiana Landmarks. Process 106 Historic Review paperwork. Staff approve 307 LaMonte doors. Mail RME#2016-1223. Review HPEG grant prospectus written by Steve, forward to Kelly. 03.01 Bicentennial: Join Lou at WNDU for interview with Tricia Sloma about Photography Exhibit launch; install exhibit at County -City Building and present at press conference; Geocache work w/ Elizabeth. Work w/ George. Email Jitin Kain and Eric Horvath re: Norfolk Southern rail bridge. 03.02 Process 106 Historic Review paperwork. Correspondence with potential new deputy director. Bicentennial: Work w/ Rachel; place geocache travel bug order; working on photography exhibit marketing, forwarding images to Andy Hughes of SBT for an upcoming article. 4103 budget reconciliation. 03.03 Request update to SJC website. Correspondence with Therese Dorau of Sustainability re: potential for green roofs on City owned buildings. Correspondence with Debbie Close re: roof on Local Landmark 65150 Redwood. Process three Bicentennial Legacy Project applications for Looking at South Bend, Geocache South Bend, and St. Joseph County Sites Playing Cards. 03.04 1000 budget reconciliation. Working w/ George. Researcher Cole Hay. Mail fall intern resolutions. Continue processing three Bicentennial Legacy Project applications. 03.07 Staff meeting. Work w/ Rachel. Work w/ George. Bicentennial: Prep for Marketing Committee meeting, host Marketing Committee meeting at HPC with 7 members in attendance, follow up tasks; correspondence with Playing Cards artists; correspondence with Jamie from SJC Parks re: Geocache. Received Chapin Street renaming inquiry for HPC review. Fulfilled request for information on City Cemetery and Schuyler Colfax from Kathy Cekanski Farrand of City Council who is preparing a Resolution on Schuyler Colfax. Send letter of support for redevelopment of Studebaker buildings #112/113 to National Trust Community Investment Corporation. John Friedline stopped in the office to inquire about Lafayette Building. 03.08 Work w/ George. HPC meeting preparation including set agenda, update meeting signage, organize correspondence. Working with Steve re: 824 Park Avenue siding replacement; correspondence with Adam and John of Homeworks. 1105 East Wayne preliminary review of proposed fence. Bicentennial: Prep for meeting w/ Elizabeth; organize file; correspondence w/ Sharon Forte regarding budget approvals; review ALL -IN Block Party meeting notes. Received second Chapin Street renaming inquiry for HPC review. 03.09 Work w/ Rachel. HPC meeting preparation including agenda and Staff Report. Bicentennial: Geocache correspondence and editing the cacheport and spreadsheet; continue processing three Bicentennial Legacy Project applications. Deliver postcards, surveys and Heritage Tour brochures to Brew Werks for History on Tap give away. Correspondence w/Tim re: work performed w/out COA in Chapin Park. 03.10 Bicentennial: working w/ Carolyne to update flyer. 1000 budget reconciliation, in-line transfer letter, fill Payroll Master for Deb Parcell. Explore signage on website walkyourcity.org. Process 106 Historic Review paperwork. Review 841 Park file for Building Department; working w/ Inspector. 03.11 Working w/ George. Bicentennial: Planning meeting at County Commissioners office, follow up tasks. Follow up on inquiry by Jason Pfledderer at 815 Arch regarding an inquiry about solar panels. Meeting w/ grants director, Kelly re: DHPA 2016 Historic Preservation Grant. Update Kizer Mansion report. 541 N Ironwood correspondence with Todd Zeiger, Kurt Garner, Becky Turak. Follow up with Jessica of First Response re: 325 S Sunnyside 3rd story windows. Staff Report 406 Manitou. 03.14 Staff meeting. Working w/ George. Bicentennial: Finalize three Legacy Project applications and submit; send final images to Allison for playing cards and work on data spreadsheet; rotating photography portfolios with Lou. Complete Staff Report 406 Manitou. Prepare and email March HPC meeting packet. Follow up on Coal Line Trail with Troyer Group and DLZ. 03.15 Working w/ George. Bicentennial: Editing Geocache copy and cacheport, correspondence with Parks re: site descriptions. Correspondence with Robert Cassady re: an anticipated East Wayne Street fence COA. Email Deb Parcell w/ instructions for working with Human Resources. 1000 budget reconciliation. 03.16 Attend Office of Community and Rural Affairs regional conference in La Porte. Evie Kirkwood was invited to present about St. Joseph County's efforts for the Bicentennial. Correspondence with Jennifer Prawat, County Council secretary re: HPC Jan and Feb meeting minutes, all correspondence with Todd Zeiger re: Kizer, and HPC appointments and appointing bodies. Create "Research Request Log" for walk-in requests. 03.17 Follow up with Jennifer Prawat re: County Council requests; prepare copies (see correspondence). Bicentennial: Finalize Geocache copy and cacheport; prepare for ALL -IN Block Party meeting with Diana Hess, meeting at The History Museum. 1000 budget reconciliation. Gary Gilot stopped in office to obtain Leeper Park maps and guidelines; discussion about anticipated COAs and river bank erosion. Process 106 Historic Review paperwork. 841 Park, meeting with Chuck Bulot re: work performed w/out COA, they will issue a Stop Work Order. 03.18 Working w/ George. Catch up on paperwork, phone calls, emails, etc. Phone call with Sheila Redding re: 541 Ironwood. Correspondence w/ Margaret Fosmoe re: Kizer and Bicentennial. Working w/ Jennifer Bluin, researcher. 841 Park, follow up with Building Department, phone call w/ Cole Hay requesting that he stops working on the unauthorized projects and apply for COA for all, prepare file for upcoming meeting correspondence. Meeting w/ CJ Cunningham of Troyer Group re: multiple property research request. Review new Purchasing Department policies and manual. Office housekeeping duties in preparation for new staff. Routine Maintenance Exclusions Address RME# Description 305 W Navarre 2016-0223 remove dead/dying green ash in tree lawn 224 W Colfax 2016-0309 replace 4 aluminum replacement windows in-kind 803 W Washington 2016-0318a tuck point, rebuild chimney, new roof, repair copper gutters/downspouts, restore windows, all in-kind Interns/Volunteers Volunteer Archive Technician: George Root Project: Building South Bend: Past, Present, & Future Intern: Rachel Arvoy Project: Indiana's 2016 Bicentennial, Public Relations/Marketing Grants Grant Project Status Heart of Cook Building South Bend/Heritage Tours pending Hotel Motel Tax Grant Heritage Tours Not awarded Historic Preservation Education Grant Heritage Tours In process I Research Requests What Who Hours 1059 LaSalle Court, history of property Robert Vernon .25 Salvaged eagle artifact, where was it originally installed Studebaker .25 315 W Madison, real estate for sale Troy H .25 724 W Colfax, real estate for sale Melissa Bialko .25 843 Park, fence repairs Owner .25 806 Leland, history of property Joanie Downs .25 Deed research Aaron, Quantum Title .25 West Washington Street properties Cole Hay 2 620 Clinton moved from 710 Columbia Myles Robertson .25 Lafayette Building John Friedline .25 Chapin Park Neighborhood Association contacts Marilyn Thompson .25 962 Riverside Drive Betty, BLLS Appraisal .25 52667 Brooktrail Drive and architect Otto Seeler Owner .25 St. Joseph County Cemeteries Jennifer Bluin 1.0 Phone Calls Who Date/Time What Michelle Beck, 2.29 Invitation to interview w/ Tricia Sloma on 16 morning news re: Photography WNDU 9 am Exhibit Owner,1623 East 2.29 Property owner following up on lamp post damage on the corner of Wayne Street 1 pm Esther/Wayne. Referred him to call 311. Keith, 618 Park 2.29 Contractor for owner called to question new aluminum clad windows at 307 3 pm LaMonte with concern that 618 Park is installing new wood windows. Advised him to re -apply for a COA. Shay Davis 3.2 Conversation regarding traveling photography exhibit portfolio stationed at 3:45 pm Mayor's Office. Debbie Close 3.2 Owner of Local Landmark at 65150 Redwood looking for the company name 4:45 pm that installed the roof. John, 3.7 824 Park is beginning artificial siding removal. Steve to make a site visit for Homeworks 11 am documentation. Bob Cassady 3.7 Prospective buyer of 1105 East Wayne Street calling regarding review of a new 1 pm fence proposal. Alex Penzinick 3.7 Referred by Assessor's Office in search of an abstract on 20600 Osborne Road, 1 pm Lakeville. Greg Lopez 3.7 Called to obtain further information about being a Bicentennial torch bearer. 4 pm Send inquiry to Jim Lopez for follow-up. Lou Miller 3.9 Owner of 1130 E Jefferson to update staff on garage and tree developments. 9:30 am See file for report. Jason Fisher 3.9 224 W Colfax re: window replacement COA application. 11 am Jason 3.10 Inquiry re: installation of solar panels in Edgewater Place LHD. Pfledderer, 815 Arch Jason Stone, DLZ 3.14 Inquiry re: Local and National Landmark status of Norfolk Railroad bridge north 11:30 am of Angela for purposes of a 106 Review for Coal Line Trail project; email. Sheila Redding 3.14 Sending more documents on 541 Ironwood Drive and requested a copy of the 11:30 am former occupants to be mailed to her. Alexa, Archive 3.14 Solicitation call re: Bicentennial facebook page; directed her to email Social 4:30 pm Bicentennial address. Paula 3.18 Inquiry re: if there are any programs in South Bend for historic house 4 pm maintenance. HISTORIC PRESERVATION COMMISSION PRESERVATION SPECIALIST REPORT March 21, 2016 Hello Commission! Let's get the bad news out of the way first... After being contacted by Tim K, I went to 841 Park Ave to look at the windows that were being changed out. Originally Mr. Hay had said that he was planning on merely repairing the existing windows. This was not the case as there were 11 new windows and even more removed and boarded. I called the Building Department at 12:22 pm. (my cell phone call log) to request a "red tag" stop work order on the property. I was not in the office on the 11th. On Monday the 10 I stopped by the Building Department and inquired about the red tag. No inspector had gone out yet. I saw Mr. Hay on Tuesday the 15th and he informed me that an inspector stopped by and told him that he needed to get permits for the work he was doing, but never red tagged him. On Thursday I returned to 841 Park to notice new brick columns on the corners of the front yard next to the municipal sidewalk. The mortar was still wet so it was done Tuesday or Wednesday. Director Feasel met with me at the Building Department to talk to Charles Bulot the Director. There was a misunderstanding as to how this was handled. Also, because the new columns are not connected to the structure nor part of a fence, the building department cannot make them remove them. Our understanding is that the project is now under a "stop work red tag" I have also been to two of the MLK renaming public meetings and have even spoken to try to shed some light on the importance of Horatio Chapin. I have explained that I do NOT represent HPC by are merely there as a member of the community to help answer those historical questions and offer insight. Please see attached report: The tax certificate sale ends today and our favorite shop at 519 V2 S St Joseph was on there as well as the small brick commercial building on South St. Hopefully new owners and finally use are on the horizon! Code issues are weekly as are Environmental Reviews. 315 W Madison that was saved from demolition by HPC has been sold to our friend Troy Hanyzewski who just completed the wonderful renovations at 539 Riverside Drive. This belonged to Ms. Jameson and includes the double lot next to the Temple Beth -El. Staff worked with code and the title company to create a repair agreement to stay the demolition order and proceed with the closing. More to come on this after the property is secured and cleaned. Mr. Hanyzewski has been in contact with me and is finishing Riverside Dr. and starting cleanup of Madison right away. Thank you, Steve Szaday Preservation Specialist Prescribed by State Board of Accounts - ` Governmental Unit General Form No. 99P (Rev. 2009A) To.................................................................................... Dr. IDEM South Bend Tribune 225 West Colfax Ave ............................................County, Indiana South Bend, Indiana 46628 Tax ID# 35-13-1571 PUBLISHER'S CLAIM LINE COUNT Ad #: 9037 Display Master (Must not exceed two actual lines, neither of which shall total more than four solid lines of type in which the body of the advertisement is set) -- number of equivalent ................................... Head -- Number of lines ................................... Body -- Number of lines ................................... Body -- Number of lines ................................... Total number of lines in notice COMPUTATION OF CHARGES 9 lines, 1 columns wide equals 9 equivalent lines at 0.365 cents per line Additional charges for notices containing rule or tabular work (50 per cent of above amount) Charge for extra proofs of publication ($1.00 for each proof in excess of two) TOTAL AMOUNT OF CLAIM DATA FOR COMPUTING COST Width of single column in picas 9.4ems Number of Insertions 0 $3.29 Size of 8 point 1 Pursuant to the provisions and penalties of IC 5-11-10-1, 1 hereby certify that the foregoing account is just and correct, that the amount claimed is legally due, after allowing all just credits, and that no part of the sam-a has been paid. r� p copy, of the same column width and also certifythat the printed matter attached hereto is a true co type size, which was duly published in said paper 1 time(s). The dates of publication being as follows: South Bend Tribune:,- ribune:,03/14/16. 03/14/16. South Bend Tribune 225 W. Colfax Ave. South Bend, IN 46628 ON ACCT OF APPROPRIATION FOR $3.29 Appropriation No. Tax ID# 35-138-1571 ALLOWED IN THE SUM OF $3.29 Attest - Cheyl une Morey, Notary Public Resident of St. Joseph County My Commission expires December 21, 2016 That it is duly authenticated as required by law. That it is based upon statutory authority. That it is apparently correct incorrect I certify that the within claim is true and correct; that the services there in itemized and for which charge is made were ordered by me and were necessary to the public business - -- - • Ad #: 9037 Historic Preservation Commis- sion of South Bend & St. Jo- seph County will meet March 21 at 7:00 p.m. 13th floor, Coun- ty -City Bldg, South Bend, IN. Agendas available by request at SBSJCHPC@co.st-joseph.in.us T. Klusczinski, President Hspaxlp it 3:14