HomeMy WebLinkAboutFebruary 2016AGENDA .OF THE
HISTORIC PRESERVATION COMMISSION
FEBRUARY 22, 2016
Regular Meeting THIRTEENTH FLOOR- ROOM 1308
COUNTY—CITY BUILDING
MONDAY FEBRUARY 22, 2016 7:00 PM
CALL TO ORDER, ROLL CALL
PUBLIC HEARING
A. CERTIFICATE OF APPROPRIATENESS
1.607 Leland COA#2016-0115 Local Landmark
HEARING OF VISITORS
REGULAR BUSINESS
A. APPROVAL OF MINUTES
1. January 25, 2016
B. TREASURER'S REPORT
1. Location Report
C. STAFF REPORTS
1. Correspondence
2. Routine Maintenance Exclusion Approvals
3. Executive Director
a. Report: Kizer property -803 West Washington, South Bend
Qualifications for Local Landmark Designation
4. Preservation Specialist
5. Legal Counsel
D. COMMITTEE REPORTS:
1. President
2. Legal Affairs
3. Indiana Bicentennial
4. Deputy Director Search Committee
OLD BUSINESS
NEW BUSINESS
ANNOUNCEMENTS & MISCELLANEOUS MATTERS
VIII. ADJOURNMENT
i
NOTICE:
FOR HEARING AND SIGHT
IMPAIRED PERSONS
Auxiliary aid or other services are
available upon request at no charge.
Please give reasonable advance
request when possible.
HISTORIC PRESERVATION COMMISSION
PUBLIC SIGN IN SHEET
22 February 2016
Because distribution of federal funds may be involved, the City of South Bend is required to maintain a
record of whether members of the public attending this hearing or event are minorities. Please designate
your status using the following letters: W (White/Caucasian), B (Black), H (Hispanic), O (Other). If
you are female, include F, and if you are disabled, include D.
Ul"
add Z�16Ep,
Hearing of Visitors is limited to three (3) minutes per person.
ADDRESS
X02Wv1J sLSINaoo 3SB_
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W, B, F, D
H, O
STAFF REPORT
CONCERNING APPLICATION FOR A
CERTIFICATE OF APPROPRIATENESS
Date: 11 February 2016
Application Number: 2016-0115
Property Location: 607 Leland
Architectural Style/Date/Architect or Builder: T-Plan/1891/Mills House
Property Owner: Near Northwest Neighborhood, Inc.
Landmark or District Designation: Local Landmark
Rating: Outstanding
DESCRIPTION OF STRUCTURE/ SITE: The Mills House is a 1 Yz story T -Plan or Stick Vernacular
built in 1891. Foundation is brick. Walls are 4" wood clapboard with corner boards. Roof is a gable front
with asphalt shingles. Porch employs outstanding decoration giving this house its elegance with elaborate
lattice, brackets and stick style turned wood columns. Windows are 1/1 wood double hung. The property
was formerly on an Indiana `Blight Elimination Program" list designed to allocate the Federal "Hardest
Hit Funds" and had a demolition order by South Bend Code Enforcement. Through Indiana Landmarks
review of the Blight Elimination Program, this property was identified as having local landmark status
and local interest to rehabilitate from Near Northwest Neighborhood, Inc., and as such was requested to
- be removed -from the list. -
ALTERATIONS: All three doors have been replaced with solid wood doors. An addition was installed
across the rear of the house.
APPLICATION ITEMS: See attached for full Description of Work.
DESCRIPTION OF PROPOSED PROJECT: Many of the application items are considered a Routine
Maintenance Exclusion and as such are not included in this Staff Report. 1) Owner/contractor have
applied to demolish a one story rear addition wing and associated foundation, see aerial image, due to its
substantially deteriorated condition. Backfill and finish to grade. Salvage wood siding for installation on
what will become the new exterior rear wall. The small extension on the northwest corner will remain.
The rear addition is deteriorated and beyond any reasonable repair. Indiana Landmarks estimates that 75%
of the roof rafters, 75%-1 00% of the sill plate, 100% of the floor joists and associated sub -floor, and 40%
of the wall studs require replacement. 2) Install new double slab wood door with frill lights containing no
grills in existing opening on what will become the west elevation. Install exterior trim and crown. to match
that on the balance of the house, see note "C". 3) Install new solid wood exterior door in existing opening
on the north end of the new west elevation. Install exterior trim and crown to match that on the balance of
the house. 4) Constrict a 12'x12' rear deck with an open pergola covering at location of double door on
the new west elevation. South edge of the deck will be in line with the south elevation of the house. Deck
to be of modern construction with "Trex" style flooring. No railing will be constructed. Pergola will
feature classic fiberglass tapered 10" columns on top of which a dark stained covering will be constructed
with scroll cut ends, see drawing.
PRESER'TATION SPECIALIST REPORT:
On Friday February 5, 2016, I met with Paul Hayden of Indiana Landmarks at 607 Leland to discuss the
proposed changes to the Local Landmark located at the site. There are two additions to the original
structure. One at the rear which has been badly damaged through a bad roof and collapsing footers.
Previous visits and photographs will show the damages to the roof and floor. The other smaller one is
located on the north side and is still structurally sound. Mr. Hayden confirmed the intention is to remove
the rear addition and use the double wide doorway at the southwest rear to hold an exterior double door to
a pergola topped -deck that will be added. The original exterior wall is to be repaired and have the wood
siding restored or replace with like and kind where necessary. He also showed me the smaller addition is
being reworked to be a half -bath and laundry room. The three windows in the that addition have broken
glass or boarding, the intention is to repair those with new glass and glazing.
STANDARDS AND GUIDELINES: Group B
A. Maintenance
The maintenance of any historical structure or site shall in no way involve any direct physical change
except for the general cleaning and upkeep of the landmark. The Commission shall encourage the proper
maintenance of all structure or sites.
B. Treatment
Treatment shall be defined as any change of surface materials that will not alter the style or original form.
Such improvements include re -roofing, glazing, or landscaping lawns and may involve a change that can
potentially enhance or detract from the character of the landmark. A treatment change of any surface
whether on the landmark or in its environment may require a Certificate of Appropriateness if it
significantly alters the appearance of the landmark. Although these kinds of changes may not require a
Building Permit, a Certificate of Appropriateness may be necessary. The commission should review the
proposed treatment for character and style consistency with the original surfaces.
C. Renovation and Additions
Renovation is the modification of a structure, which does not alter the general massing while an addition,
is a change in mass. A modification, which involves the removal of a part of the landmark, should be
considered under demolition (see demolition). Additions to landmarks should not detract from the original
form and unity of the landmark and should not cover singular examples of architectural detail. Additions
to landmarks should be added in a manner that does not disrupt the visible unity of overall appearance of
the site. The proportions, materials and ratios of the existing structures should be carried through in the
additions. Care should be taken not to change or alter the following:
1. Structure—Necessary structural improvements, where safety demands should be accomplished
in such a way as to cause minimal visual change to the original style and construction.
2. Material—Additions and improvements involving any new material in the landmark should be
of the same material as the original. It should be the same size and texture. An alternative
material may be allowed if it duplicates the original.
a. wood—all wood trim Should conform with existing trine in shape and size.
b. siding materials—the Commission discourages the covering or alteration of original
materials with additional siding. Structures already sided with incompatible materials
should be returned to a siding similar to the original when renovation is considered.
D. Demolition
Historic landmarks shall not be demolished. When a landmark poses a threat to the public safety, and
demolition is the only alternative, documentation by way of photographs, measured drawings, or other
descriptive methods should be made of both the exterior and interior of the landmark. The person or
agency responsible for demolition of the landmark shall be responsible for this documentation.
E. Moving
The moving of landmarks is discouraged, however, moving is preferred to demolition. When moving is
necessary, the owner of the landmark must apply to the Commission for a Certificate of Appropriateness.
F. Signs
No neon or flashing signs will be permitted unless they are original to the structure. Billboards and super -
graphics will also be disallowed. Only one appropriate identifying sign will be pennitted per business.
G. Buildinc Site and Landscaping
1. Required
Major landscaping items, trees, fencing, walkways, private yard lights, signs (house numbers) and
benches which reflect the property's history and development shall be retained. Dominant land
contours shall be retained. Structures such as: gazebos, patio decks, fixed barbecue pits,
swimming pools, tennis courts, green houses, new walls, fountains, fixed garden furniture,
trellises, and other similar structures shall be compatible to the historic character of the site and
neighborhood and inconspicuous when viewed from a public %vay.
2. Recommended
New site work should be based upon actual knowledge of the past appearance of the property
found in photographs, drawings, and newspapers. Plant materials and trees in close proximity to
the building that are causing deterioration to the buildings historic fabric should be removed.
However, trees and plant materials that must be removed should be immediately replaced by
suitable flora. Front yard areas should not be fenced except in cases where historic documentation
would indicate such fencing appropriate. Fencing should be in character with the buildings style,
materials, and scale.
3. Prohibited
No changes may be made to the appearance of the site by removing major landscaping items,
trees, fencing, walkways, outbuildings, and other elements before evaluating their importance to
the property's history and development. Front yard areas shall not be transformed into parking
lots nor paved nor blacktopped. The installation of unsightly devices such as TV reception dishes
and solar collectors shall not be pennitted in areas where they can be viewed from public
thoroughfares.
STAFF RECOMMENDATION: Staff recommends approval.
Elicia Feasel
Executive Director
0013T11d� Application `Qµµ1SStOryf9�
� X��• - c� Certificate of Appropriateness
y — az HISTORIC PRESERVATION C01lMISS1ON
1865 of SOUTH BEND & ST. JOSEPH COUNTY
125 S. Lafayette Blvd., South Bend, IN 46601
littp:/hcw\\,.stjoseplicountyiiidiana.com/departments/SJCHP/iiidex.litni
p: 574-235-9795 f. 574-235-9578 e: SBSJCIIPC @co.st joseph.inms
OFFICE LSE• O.\'Ll>>»»>DO \nT CO\11'LF:I F. A\1• EN TRIES CO\TAI\ED 1\ THIS BOX --OFFICE, USEOATY -
Date Received: i�Jh11' lX Application Number:
Past Reiims: ❑ YES (DeteoflasiRevi h-) ❑ NO
= Staff Approval authorized by:
Historic Preservation Commission Re%icii Date.
Title:
❑ Local Landmark Local historic District
❑ National Landmark 54ational Register District (.v,oae)
Certificate of Appropriateness:
❑ Denied ❑ Tabled ❑ Sent To Committee ❑ Approved and issued:
(Please Print) ��
Address of Property for proposed work: GCfl LjCAQnd Sd LA``__ \ r, [� Ad '� , �. i
�,��,,,,`` (.Slreel AIwnber— Street A�(ftme—Ct11=2111 Cod)
� itil�ih�y
Name of Property Owner(s): �wef—A Reighba(,1C031 T1 L Phone #:
Address of Property Owner(s): 1OA, 1?o(\ PC4e �A� l &t� . its L.,1 G l91 �p
% : (Streel Nwnber--- Street \•ante—Cil}°-7rp Code))
Name of Contractor(s): �'j16]il {at•t �, p,t.)d m1Akt21C Phone #: , /'�� •'7�Z' t`tj�/ i-'
Contract Company Namc:E& 2E► 6')/`{ C(�ifJ� j b J �l 1
Address of Contract Company: 4- b Z \� • W —M I ��
` f \ (St\reet .\'tunber—Street Xame—Cit—zip C ocfe)
Current Use of Building: VAC '1' iO�e� & ld \char) QS pts LS.�• ���
(Shkg1 e_1 atlnl,I—.lht/ti-Fatiiilj=('onintercial—Goreiittlieitt---lildtlstrial—f avant—etc.)
Type of Building Construction: W(co -� Gt'�e
(11-ood Fi,airie—Brick—Stone—Steel—Concrete---Other)
Proposed Work: In -Wind Landscape ❑ New
(more
(not in-kind) Demolition
(snore than one box nim• be checked) ��jj� ,\,1
Description of Proposed Work: Wase Ste (-Q-wp hev
Owner/Contra Fa\ #: 'RCX1P e-mail: �-z.e ��e�Q (��ltPl��H+ �S • 6r�j
(Staff ivilf ).resp id ivith On1v one designee) WreofonEr
a andlor 1Signatur ivner Sign
—APPLICATION REQUIREMENTS ARE LISTED ON REVERSE SIDE—
607 Leland
Description of Work
The proposed project entails the substantial interior and exterior renovation of the house
and re -landscaping of the lawn. The rear addition is to be removed and not replaced due
to its substantially deteriorated condition, The wholesale demolition of the house had
previously been approved. Specifically the work will include:
Cvdi • Demolish one story rear addition wing and associated foundation as noted on
attached aerial image - See Note "A". Backfill to finish grade. Salvage wood
siding for installation on what will become the new exterior rear wall.. Images
included of condition of the wing. See note "B". The small extension on the
northwest corner will remain.
The rear addition is substantially deteriorated and beyond any reasonable repair.
Indiana Landmarks estimates that 75% of the roof rafters, a 75% - 100% of the of
the sill plate, 100% of the floor joists and associated sub -floor require
replacement. Given the condition of the walls, we estimate that 40% of the wall
studs require either replacement.
"i'f' Install new double slab wood door with full lights containing no grills in existing
opening on what will become the west elevation. Install exterior trim and crown
to match that on the balance of the house. See note "C".
t{:r3• Install new solid wood exterior door in existing opening on the north end of the
new west elevation. Install exterior trim and crown to match that on the balance of
the house.
Mfr^ • Install new corner boards, freeze boards, crown and trim on new west elevation to
match that of the balance of the house.
t' = • Install salvaged wood clapboard siding on exterior of new west elevation. Utilize
new wood siding to match original to complete project if salvaged wood siding is
insufficient.
N;;r= - Repair in-kind damaged and missing clapboard and trim entire perimeter.
l=n • Repair deteriorated bottoms of front porch posts with mortise repair technique.
*� • Remove all scrub trees, overgrowth and vegetation as marked in white paint on
site and two overgrow /deteriorated trees in tree lawn.
- Grade rear and side yards level, groom and re -seed.
C!-7 - Replant two street trees in tree lawn species as approved by City Forrester.
r rr,- • Remove and replace concrete public and service walks in kind.
G r� . • Install new wood Combination storms on exterior windows where storms are
missing.
4 r `_ • Retain and repair extant wood storms and existing windows.
F [''( • Install new half -round gutters and associated round downspouts.
I land scrape exterior, prime bare wood with oil primer and finish with three top
coats.
-c'.'{ • Construct a IT x IT rear deck with a open pergola covering at location of double
door on the new west elevation. South edge of the deck will be in line with the
south elevation of the house. Deck to be of modern construction with "Tres "
style flooring. No railing will be constructed. Pergola will feature classic
fiberglass tapered 10" Columns on top of which a dark stained covering will be
constructed with scroll cut ends. Applicant proposes to bring back a final
landscaping plan and details for the design of the deck/ pergola at a later date.
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NOTE C — Existing opening for installation of new exterior double door
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�} 1
MINUTES OF A MEETING OF THE
HISTORIC PRESERVATION COMMISSION
OF SOUTH BEND & ST. JOSEPH COUNTY
January 25, 2016
131 Floor Conference Room
County — City Building
South Bend, IN 46601
CALL TO ORDER
President Klusczinski called the meeting to order at 7:02 p.m.
Members Present: Timothy S. Klusczinski, Tom Gordon, Mike Voll, Brandon Anderson,
Michele Gelfman, Elizabeth Hertel
Members Not in Attendance: Kevin Buccellato, Jennifer Parker
Staff Present: Elicia Feasel, Executive Director; Tony Zappia, Attorney; Steve Szaday,
Preservation Specialist/Inspector
Members of the Public Present: Todd Zeiger
II. PUBLIC HEARING
A. CERTIFICATE OF APPROPRIATENESS
1. 539 Riverside Drive COA#2016-0111A River Bend
No representation.
STAFF REPORT
CONCERNING APPLICATION FOR A
CERTIFICATE OF APPROPRIATENESS
Date: 11 January 2016
Application Number: 2016-0111A
Property Location: 539 Riverside Drive
Architectural Style/Date/Architect or Builder: Free Classic/1903/Hammond & Whitcomb
Property Owner: Troy Hanyzewski
Landmark or District Designation: River Bend LHD
Rating: Contributing
DESCRIPTION OF STRUCTURE/ SITE: The house is a Free Classic, four-square plan, two stories built in 1903 by real estate developers
Hammond and Whitcomb that is raised above street level. The foundation is raised brick; the siding is brick on the 1' storey, wood clapboard on
the 21 storey with a flared string course and wood shingle on the 3`d. The roof is a hip with an asymmetrical gabled roof dormer and is covered
with asphalt shingles. The windows are 1/1 and 3/1 double hung with aluminum storms. A front porch has a hipped roof, square wood supports,
and concrete decking and wing walls. There is a wood 2"d storey deck in the rear with a small shed roof addition underneath.
ALTERATIONS: A complete tear -off and re -roof with asphalt shingles, ice shield, gutters and downspouts was completed with COA#2008-
0115. Asphalt siding was removed with COA#2013-0805A and correction to the size of the front entry storm door. The second storey wood deck
structure and stairs in the rear was added to accommodate an upstairs rental unit and has been replaced in-kind. Aluminum storm windows are
installed. COA #2015-1207 approved installation of new in-kind aluminum stone windows; a new exterior I' storey treated lumber deck with rail
in rear to fit directly underneath a 2nd storey deck; install vinyl siding with a 4" reveal to 2nd storey, retaining the flare and trim profiles; install
vinyl siding with a cedar shake pattern to 3`d storey.
APPLICATION ITEMS: Windows see attach sheet.
After further investigation of the windows at 539 Riverside Drive, I have found that several sills and side boards that are unrepairable. The
aluminum storm framework that was left without storms have created pockets where water collected and allowed that water to enter the house
around the rough in framing. Two of the windows have had replacement sashes that do not fit the frames. Several sashes have Plexiglas instead of
glass and all of the ground level windows that are in brick had the outside trim work removed when the siding was removed. This lack of outside
trim has allowed even more elements to enter behind the walls. We had to go down to stud to remove the damaged plaster/lath.
I got quotes for just sashes and after pricing new windows, although it is going to cost me more, I think that it will be better to just install new in
rebuilt frames. I'm applying to replace all the 21 windows with Anderson 200 Series. These are vinyl -clad wood windows all double hung no
pattern except the fixed dining room which is fixed and will get a grille to match the exiting. There are several houses surrounding this house that
have vinyl replacement windows that are nowhere near the quality of the Anderson 200. It will be will worth it to have them look like the original
rather than a replacement window r a storm window over something that will not function the way it should.
Thank you, Troy Hanyzewski
DESCRIPTION OF PROPOSED PROJECT_ Last month HPC approved several agenda items (see Alterations). Owner originally planned to
apply to replace the windows but upon inspection by HPC Preservation Specialist, owner decided to restore original windows and replace only
the storm windows. However, upon performing the interior demolition and rehabilitation work, owner discovered that the original windows seem
to be more damaged than they had originally appeared. After the asphalt siding removal by I' Source Bank in 2013, exterior trim was either
removed or did not exist and was not replaced and has enabled water to enter through the windows, becoming evident upon interior demolition
work of removing the plaster. Owner proposes 21 new Anderson 200 vinyl clad windows in the same pattern as existing windows, mostly 1/1
double hung but with four 3/1 double hung in the 1" storey dining room windows.
PRESERVATION SPECIALIST REPORT:
Today I met the owner of 539 Riverside Dr at the property at 12:30pm. Earlier this morning at 8:30am Troy entered the HPC Office
to complete the application he had started the evening before. He had expressed a desire to replace the windows at the property with Anderson
Series 200. He had expressed his concerns about being able to repair the existing windows after further investigation by way of removing some of
the plaster and trim work. He suggests that the trimwork/tracks from the existing exterior storms had created a channel for water to collect and
enter the house.
I entered the ground floor of the property where all of the interior trim and several of the plaster walls had been removed. I noticed
right away the rough in framework of the lower level had significant deterioration. I also noticed and photographed the buckling and blistering of
the plaster underneath the windows as well as the drip trails (water marks) that were still visible where the floor trim had been removed.
I photographed each window paying particular attention to the framework and below. It is obvious to me that water has been entering
and running down the interior through the plaster lath. Upon further inspection I noticed that in fact the exterior trim was missing as the owner
had indicated in his application. This is part of the way in which elements are entering the structure. The windows on the main floor are framed
into the brick and they appear to be the worse off. In several locations, the framework is rotted away. The upstairs windows have some of the
same water marks and blistering in the plaster. Only one area was down to stud and the wood was wet to the touch on the inside. Although six of
the window sashes upstairs are structural sound, they are painted shut and I was unable to see the sills and rails. The plaster is still intact on those
and the rough in frame work is unable to be inspected. It is noteworthy that 4 panes of glass have been replaced with plexi -glass. This includes
the large sashes on the main floor.
The windows on the first floor will have to be removed and the rough in framework replaced where necessary as well as the jambs and
sills replaced as well. Currently they are too wet to determine their structural integrity. There are 11 windows on the ground level. There are four
(4) double hung 3 over I grill pattern, six (6) 1 over 1, and one picture window without grills. The second floor has ten (10) double -hung 1 over
1.
Steve Szaday
Preservation Specialist
STANDARDS AND GUIDELINES:
II. EXISTING STRUCTURES
C. WINDOWS AND DOORS
Window and door frames are in most cases wood. Brick structures have stone sills and brick lintels. In some cases where synthetic siding has
been applied, window trim has been covered. Many structures in the district have aluminum storm windows. Some houses retain wood framed
storm windows.
Required
Original windows and doors including sash, lintels, sills, shutters, decorative glass, pediments, hoods and hardware shall be retained or when
deteriorated beyond repair, replaced with units and trim resembling the original.
Recommended
Wood frame storm windows and doors, painted to match the original, should be used but should not
damage existing frames. If new sash and doors are used, the existing or original materials, design, and hardware should be used. When metal
storm doors are used, they should be painted, anodized or coated to match the existing. When awnings are used they should be of canvas material.
Prohibited
Original doors, windows, and hardware shall not be discarded when they can be restored and reused in place. New window and door openings
which would alter the scale and proportion of the building should not be introduced. Inappropriate new window and door features, such as
aluminum and insulating glass combinations that require removal of the original windows and doors, shall not be installed.
Not Recommended
Awnings, hoods or fake shutters made of metal, vinyl or fiber glass should not be used if they would detract from the existing character or
appearance of the building.
STAFF RECOMMENDATION: Staff recommends approval of the proposed project.
Elicia Feasel
Executive Director
On a motion by Tom Gordon with a second by Michele Gelfman to approve application as
submitted with a recommendation for an allowance to remove the rear staircase to the upper deck
without another COA being necessary.
Vote: 6 — 0 Unanimous.
COA#2016-0111A Approved with an allowance.
III. HEARING OF VISITORS —
A. Todd Zeiger, Director of Northern Regional Office for Indiana Landmarks, office 402 West
Washington Street, following up on a letter sent to HPC seeking to start the process for Local
Landmark designation for a property owned by Indiana Landmarks, the Kizer House at 803
West Washington with intention to provide comprehensive coverage of the entire site where
former easement excluded the carriage house.
IV. REGULAR BUSINESS
A. APPROVAL OF MINUTES —
1. December 21, 2015 — Approved by general consent.
B. TREASURER'S REPORT
1. Location Report — Deferred until next meeting.
C. STAFF REPORTS
1. Correspondence — Circulated.
2. Routine Maintenance Exclusion Approvals — None.
3. Executive Director — Deferred until next meeting. Discussion regarding Building
South Bend: Past, Present, & Future session approvals.
4. Deputy Director — None.
5. Preservation Specialist — Distributed. Discussion regarding Studebaker Electric
Fountain project with The History Museum.
6. Legal Counsel—None.
D. COMMITTEE REPORTS
1. President — Distributed in the form of committee assignments for 2016. Day-to-day
reporting will be rolled into next month.
2. Legal Affairs —None.
3. Indiana Bicentennial — Update by Elizabeth Hertel with credit to Elicia Feasel for the
amount of work she has been putting in. Update by Elicia Feasel regarding projects and
funding insecurities. Discussion regarding amount of time being spent by staff in
relationship to the current understaffed status.
4. Deputy Director Search — County Human Resources has the opening posted.
Commissioner Anderson offered to expand the search.
V. OLD BUSINESS —None.
VI. NEW BUSINESS —
A. 803 West Washington — On a motion by Tim Klusczinski with a second by Tom Gordon that
the Commission endorses the search for Local Landmark qualifications relevant to the Kizer
property as proposed by Mr. Zeiger and Indiana Landmarks. Vote: 6 — 0. Discussion.
Commissioner Anderson offered to assist Staff and property owner to compile this study.
VII. ANNOUNCEMENTS AND MISCELLANEOUS MATTERS —
A. Southhold Preservation Awards — Discussion.
B. 115 South Lafayette Blvd. — Discussion.
C. Grant— Signature request.
D. Enforcement — Discussion.
VIII. ADJOURNMENT
On a motion by Elizabeth Hertel with a second by Michele Gelfman to adjourn.
Vote: 6 — 0 unanimous.
Meeting adjourned at 8:36 p.m.
Attest:
Elizabeth Hertel, Secretary Date
e--.
a
I
Location Budget as of 01-31-2016
Saint
Joseph County
Note: Includes transactions after the last posted date of 01-01-2016.
I
Fund: 1000 County General for 01/01/2016 thru 01/31/2016
Loc: 0037 Historic Preservation
Account
Carry Forward
Original
Addt'I
Adj
Total
Unencumbered
t
Unexpended
Object Description
Appropriation
Appropriation
Appropriation
Appropriation
Appropriation
Encumbrance
Expenditure
Balance/Percent Balance/Percent
11075 Deputy Director
0.00
34,884.00
0.00
0.00
34,884.00
0.00
2,846.16
32,037.84
32,037.84
91.84
91.84
000 General GovT.
11309 Historic Preservation Admin.
0.00
37,000.00
0.00
0.00
37,000.00
0.00
0.00
37,000.00
37,000.00
100.00
100.00
000 General GovT.
10000 Totals" *•"`
0.00
71,884.00
0.00
0.00
71,884.00
0.00
2,846.16
69,037.84
i
69,037.84
96.04
96.04
21030 Office Supplies
0.00
297.00
0.00
0.00
297.00
0.00
0.00
297.00
297.00
100.00
100.00
000 General GovT.
22010 Gas Oil & Lubricants
0.00
1,000.00
0.00
0.00
1,000.00
0.00
43.98
956.02
956.02
95.60
95.60
000 General GovT.
22120 Garage & Motor Supplies
0.00
225.00
0.00
0.00
225.00
0.00
0.00
225.00
225.00
100.00
100.00
000 General GovT.
20000 Totals "" """:""""""` "'
0.00
1,522.00
0.00
0.00
1,522.00
0.00
43.98
1,478.02
1,478.02
97.11
97.11
31070 Other Contractual Services
0.00
18,886.00
0.00
0.00
18,886.00
0.00
1,580.00
17,306.00
17,306.00
91.63
91.63
000 General GovT. 1
33010 Publication Of Legal Notices
0.00
57.00
0.00
0.00
57.00
0.00
11.38
45.62
45.62
80.04
80.04
000 General GovT.
33100 Printing
0.00
95.00
0.00
0.00
95.00
0.00
0.00
95.00
95.00
100.00
100.00
000 General GovT.
34040 Auto Liability
0.00
900.00
0.00
0.00
900.00
0.00
0.00
900.00
900.00
100.00
100.00
000 General Gov T.
39010 Dues & Subscription
0.00
400.00
0.00
0.00
400.00
0.00
0.00
400.00
400.00
100.00
100.00
000 General GovT.
30000 Totals"""""":._._.__:...«»«___.._____=
0.00
20,338.00
0.00
0.00
20,338.00
0.00
1,591.38
18,746.62
18,746.62
92.18
92.18
Financial System
F
02/11/2016 03:28 PM by ksobecki
Page 46
II
Location Budget as of 01-31-2018
Note: includes transactions after the last posted date of 01-01-2016.
Fund: 1000 County General for 0110112016 thru 0113112016
Loc: 0037 Historic Preservation
Account Carry Forward Original Addt'I Adj Total
Object Description Appropriation Appropriation Appropriation Appropriation Appropriation Encumbrance
Location Totals *****—"..."".."""". 0.00 93,744.00 0.00 0.00 93,744.00 0.00
Investment Accounts
Transfer Accounts
Saint Joseph County
Unencumbered Unexpended
Expenditure Balance/Percent Balance/Percent
4,481.52 89,262.48 89,262.48
95.22 95.22
0.00
0.00
4,481.52
Financial S— 02/11/20 11 " PM by ksobecki Page 47
Saint Joseph County
Balances
32,037.84
32,037.84
(2,846.16)
Balances
37,000.00
37,000.00
0.00
Balances
297.00
297.00
0.00
Balances
956.02
956.02
(43.98)
Financial System 02/11/2016 03:30 PM by ksobecki Page 145
: Combined Ledger by Location (Current Month) as of 01-31-2016
Note: Includes transactions after the last posted date of 01/01/2016.
Fund 1000 County General for 01/01/2016 thru 01/31/2016
Loc 0037 Historic Preservation
1000.11075.000.0037 Deputy Director
General GovT.
Historic Preservation
01/01/2016 01/01/2016
Approp/BdgtProj
34,884.00
01/08/2016 01/06/2016
Claim/PayDocket
1,423.08 BK:008 CK:692329 Vend:005528 County Payroll PyDst01/08/2016
01/22/2016 01/22/2016
Claim/PayDocket
1,423.08 BK:008 CK:693321 Vend:005528 County Payroll PyDst01/22/2016
Estimated
Unreceived Revenue
Revenue
Receipts Balance
Appropriation Encumbrance
Expenditure
Unexpended:
Current
0.00
0.00
34,884.00
2,846.16
Unencumbered:
Total
0.00
0.00 0.00
34,884.00 0.00
2,846.16
Cash:
1000.11309.000.0037 Historic Preservation Admin.
General GovT.
Historic Preservation
01/01/2016 01/01/2016
Approp/BdgtProj
37,000.00
Estimated
Unreceived Revenue
Revenue
Receipts Balance
Appropriation Encumbrance
Expenditure
Unexpended:
Current
0.00
0.00
37,000.00
0.00
Unencumbered:
Total
0.00
0.00 0.00
37,000.00 0.00
0.00
Cash:
1000.21030.000.0037 Office Supplies
General GovT.
Historic Preservation
Office Supplies
Historic Preservation
01/01/2016 01/01/2016
Approp/BdgtProj
297.00
Estimated
Unreceived Revenue
Revenue
Receipts Balance
Appropriation Encumbrance
Expenditure
Unexpended:
Current
0.00
0.00
297.00
0.00
Unencumbered:
Total
0.00
0.00 0.00
297.00 0.00
0.00
Cash:
1000.22010.000.0037 Gas Oil & Lubricants
General GovT.
Historic Preservation
01/01/2016 01/01/2016
Approp/BdgtProj
1,000.00
01/14/2016 01/14/2016
Claim/RegDocket
24,98 BK:008 CK:692471 Inv:635691 Vend:061203 Szaday Steve
01/28/2016 01/28/2016
Claim/RegDocket
19.00 BK:008 CK:693477 Inv:REIMB FOR GASOLINE Vend:061203 Szaday Steve
Estimated
Unreceived Revenue
Revenue
Receipts Balance
Appropriation Encumbrance
Expenditure
Unexpended:
Current
0.00
0.00
1,000.00
43.98
Unencumbered:
Total
0.00
0.00 0.00
1,000.00 0.00
43.98
Cash:
Saint Joseph County
Balances
32,037.84
32,037.84
(2,846.16)
Balances
37,000.00
37,000.00
0.00
Balances
297.00
297.00
0.00
Balances
956.02
956.02
(43.98)
Financial System 02/11/2016 03:30 PM by ksobecki Page 145
Combined Ledger by Location (Current Month) as of 01-31-2016
Saint Joseph County
Note: Includes transactions after the last posted date of
01/01/2016.
Fund 1000 County General for 01/01/2016 thru 01/31/2016
Loc 0037 Historic Preservation
1000.22120.000.0037 Garage & Motor Supplies
General Gov'T.
Historic Preservation
Garage & Motor Supplies
Historic Preservation
01/01/2016 01/01/2016
Approp/BdgtProj
225.00
Estimated
Unreceived Revenue
Balances
Revenue
Receipts Balance Appropriation Encumbrance Expenditure
Unexpended:
225.00
Current
0.00
0.00 225.00 0.00
Unencumbered:
225.00
Total
0.00
0.00 0.00 225.00 0.00 0.00
Cash:
0.00
1000.31070.000.0037 Other Contractual Services
General GovT.
Historic Preservation
Other Contractual Services
Historic Preservation
01/01/2016 01/01/2016
Approp/BdgtProj
18,886.00
01/07/2016 01/07/2016
Claim/RegDocket
360.00 BK:008 CK:692266 Inv:18 HR @ 20/HR Vend:061203 Szaday Steve
01/14/2016 01/14/2016
Claim/RegDocket
400.00 BK:008 CK:692471 Inv:PRESERVATION SPECIALIST 20HR @20/HR Vend:061203 Szaday Steve
BK:008 CK:693230 Inv:PRESERVATION SPECIALIST 19HR @ 20/HR Vend:061203 Szaday Steve
01/21/2016 01/21/2016
Claim/RegDocket
380.00
01/28/2016 01/28/2016
Claim/RegDocket
440.00 BK:008 CK:693477 Inv: preservation specialist 22hr @ 20/hr Vend:061203 Szaday
Steve
Estimated
Unreceived Revenue
Balances
Revenue
Receipts Balance Appropriation Encumbrance Expenditure
Unexpended:
17,306.00
Current
0.00
0.00 18,886.00 1,580.00
Unencumbered:
17,306.00
Total
0.00
0.00 0.00 18,886.00 0.00 1,580.00
Cash:
(1,580.00)
1000.33010.000.0037 Publication Of Legal Notices
General GovT.
Historic Preservation
01/01/2016 01/01/2016
Approp/BdgtProj
57.00
01/05/2016 01/05/2016
Claim/RegDocket
5.69 BK:008 CK:692056 Inv: 10102112 Vend:001538 South Bend Tribune
01/19/2016 01/19/2016
Claim/RegDocket
5,69 BK:008 CK:692974 Inv:AD # 8073 Vend:001538 South Bend Tribune
Estimated
Unreceived Revenue
Balances
Revenue
Receipts Balance Appropriation Encumbrance Expenditure
Unexpended:
45.62
Current
0.00
0.00 57.00 11.38
Unencumbered:
45.62
Total
0.00
0.00 0.00 57.00 0.00 11.38
Cash:
(11.38)
1000.33100.000.0037 Printing
General Gov'T.
Historic Preservation
Printing
Historic Preservation
01/01/2016 01/01/2016
Approp/BdgtProj
95.00
Estimated
Unreceived Revenue
Balances
Revenue
Receipts Balance Appropriation Encumbrance Expenditure
Unexpended:
95.00
Current
0.00
0.00 95.00 0.00
Unencumbered:
95.00
Total
0.00
0.00 0.00 95.00 0.00 0.00
Cash:
0.00
Financial Sys-
02/11/201 M by ksobecki
Page 146
r
Combined Ledger by Location (Current Month) as of 01-31-2016
Saint Joseph County
Note: Includes transactions after the last posted date of 01/01/2016.
Fund 1000 County General for 01/01/2016 thru 01/31/2016
Loc 0037 Historic Preservation
1000.34040.000.0037 Auto Liability General Gov?.
Historic Preservation
01/01/2016 01/01/2016 Approp/BdgtProj
900.00
Estimated
Unreceived Revenue
Balances
Revenue
Receipts Balance
Appropriation
Encumbrance
Expenditure
Unexpended:
900.00
Current 0.00
0.00
900.00
0.00
Unencumbered:
900.00
Total 0.00
0.00 0.00
900.00
0.00
0.00
Cash:
0.00
1000.39010.000.0037 Dues & Subscription General GovT.
Historic Preservation
Dues and Subscriptions
Historic Preservation
01/01/2016 01/01/2016 Approp/BdgtProj
400.00
Estimated
Unreceived Revenue
Balances
Revenue
Receipts Balance
Appropriation
Encumbrance
Expenditure
Unexpended:
400.00
Current 0.00
0.00
400.00
0.00
Unencumbered:
400.00
Total 0.00
0.00 0.00
400.00
0.00
0.00
Cash:
0.00
Estimated
Unreceived Revenue
Balances
Revenue
Receipts Balance
Appropriation
Encumbrance
Expenditure
Unexpended:
89,262.48
Normal Current 0.00
0.00
93,744.00
4,481.52
Unencumbered:
89,262.48
Total 0.00
0.00 0.00
93,744.00
0.00
4,481.52
Cash:
(4,481.52)
Investment Current
0.00
0.00
Total
0.00
0.00
Cash:
0.00
Transfer Current
0.00
0.00
Total
0.00
0.00
Cash:
0.00
Location Totals Current 0.00
0.00
93,744.00
4,481.52
Total 0.00
0.00 0.00
93,744.00
0.00
4,481.52
Cash:
(4,481.52)
Financial System 02/11/2016 03:30 PM by ksobecki Page 147
.r
`
Location Budget as of 01-31-2016
Saint Joseph County
Note: Includes transactions after the last posted date of 01-01-2016.
Fund: 4103 Special Gifts -Historic Presery for 01/01/2016 thru 01/31/2016, Director. County Historic Preservation
Loa 0037 Historic Preservation
Account Carry Forward
Original Addt'I
Adj
Total
Unencumbered Unexpended
Object Description Appropriation
Appropriation Appropriation
Appropriation
Appropriation
Encumbrance
Expenditure
Balance/Percent Balance/Percent
23240 Other Supplies 3,273.89
0.00 0.00
0.00
3,273.89
0.00
0.00
3,273.89 3,273.89
000 General GovT.
100.00 100.00
20000 Totals •*"'""' 3,273.89
0.00 0.00
0.00
3,273.89
0.00
0.00
3,273.89 3,273.89
100.00 100.00
Location Totals """"""""""`"'""""""""'"" 3,273.89
0.00 0.00
0.00
3,273.89
0.00
0.00
3,273.89 3,273.89
100.00 100.00
0.00
Investment Accounts
Transfer Accounts
0.00
0.00
Financial System 02/11/2016 03:47 PM by ksobecki Page 75
a
r
Location Budget as of 01-31-2016 Saint Joseph County
Note: includes transactions after the last posted date of 01-01-2016.
Fund: 4103 Special Gifts -Historic Presery for 01/01/2016 thru 0113112016, Director. County Historic Preservation
Carry Forward Original Addt'I Adj Total Unencumbered Unexpended
Appropriation Appropriation Appropriation Appropriation Appropriation Encumbrance Expenditure Batance/Percent Balance/Percent
Fund Totals ««««««««««:«««.....«..««..«...« 3,273.89 0.00 0.00 0.00 3,273.89 0.00 0.00 3,273.89 3,273.89
100.00 100.00
Investment Accounts
Transfer Accounts
0.00
0.00
Financial S}— 02I11J20011117— PM by ksobecki Page 76
r
Balances
Encumbrance
' Combined Ledger by Location (Current Month) as
of 01-31-2016
0.00
Note: Includes transactions after the last posted date of 01/01/2016.
0.00
Unencumbered:
0.00
Fund 4103 Special Gifts -Historic Presery for 01/01/2016 thru 01/31/2016
0.00
Cash:
16,229.45
Loc 0000 General Gov T.
Balances
Encumbrance
4103.00000.000.0000 Gen GovT
General GovT. General GovT.
0.00
01/01/2016 01/01/2016
Rec/CarryFwdRec
Unencumbered:
24,100.15 BK -007 Carry Forward
01/01/2016 01/01/2016
Rec/CarryFwdRec
Cash:
(7,870.70) BK:008 Carry Forward
Estimated
Unreceived Revenue
0.00
Revenue
Receipts
Balance
Appropriation
Current
0.00
16,229.45
0.00
0.00
Total
0.00
16,229.45
(16,229.45)
0.00
0.00
Estimated
Cash:
Unreceived Revenue
Revenue
Receipts
Balance
Appropriation
Normal Current
0.00
16,229.45
0.00
Total
0.00
16,229.45
(16,229.45)
0.00
Investment Current
0.00
Total
0.00
Transfer Current
0.00
Total
0.00
Location Totals Current
0.00
16,229.45
0.00
Total
0.00
16,229.45
(16,229.45)
0.00
Saint Joseph County
Financial System 02/11/2016 04:20 PM by ksobecki Page 194
Balances
Encumbrance
Expenditure
Unexpended:
0.00
0.00
Unencumbered:
0.00
0.00
0.00
Cash:
16,229.45
Balances
Encumbrance
Expenditure
Unexpended:
0.00
0.00
Unencumbered:
0.00
0.00
0.00
Cash:
16,229.45
0.00
0.00
Cash:
0.00
0.00
0.00
Cash:
0.00
0.00
0.00
0.00
Cash:
16,229.45
Financial System 02/11/2016 04:20 PM by ksobecki Page 194
Financial Sys 02/11/201PM by ksobecki Page 195
Combined Ledger by Location (Current Month) as of 01-31-2016
Saint Joseph County
Note: Includes transactions after the last posted date of 01/01/2016.
Fund 4103 Special Gifts -Historic Presery for 01/01/2016 thru 01/31/2016
Loc 0037 Historic Preservation
4103.23240.000.0037 Other Supplies General GovT.
Historic Preservation
01/02/2016 01/01/2016 Approp/CarryFwdApp
3,273.89 '16 ACCT CFWD
Estimated
Unreceived Revenue
Balances
Revenue
Receipts Balance
Appropriation
Encumbrance
Expenditure
Unexpended:
3,273.89
Current 0.00
0.00
3,273.89
0.00
Unencumbered:
3,273.89
Total 0.00
0.00 0.00
3,273.89
0.00
0.00
Cash:
0.00
Estimated
Unreceived Revenue
Balances
Revenue
Receipts Balance
Appropriation
Encumbrance
Expenditure
Unexpended:
3,273.89
Normal Current 0.00
0.00
3,273.89
0.00
Unencumbered:
3,273.89
Total 0.00
0.00 0.00
3,273.89
0.00
0.00
Cash:
0.00
Investment Current
0.00
0.00
Total
0.00
0.00
Cash:
0.00
Transfer Current
0.00
0.00
Total
0.00
0.00
Cash:
0.00
Location Totals Current 0.00
0.00
3,273.89
0.00
Total 0.00
0.00 0.00
3,273.89
0.00
0.00
Cash:
0.00
Financial Sys 02/11/201PM by ksobecki Page 195
Combined Ledger by Location (Current Month) as of 01-31-2016
Note: Includes transactions after the last posted date of 01!01/2016.
Fund 4103 Special Gifts -Historic Presery for 01/01/2016 thru 01/31/2016
Estimated Unreceived Revenue
Revenue Receipts Balance
Normal Current 0.00 16,229.45
Total 0.00 16 229 45 116229451
Investment Current
Total
Transfer Current
Total
Fund Totals Current
Total
0.00
0.00
0.00
0.00
0.00 16,229.45
0.00 16,229.45 (16,229.45)
Appropriation Encumbrance
Expenditure
Unexpended:
3,273.69
0.00
Unencumbered:
3,273.69 0.00
0.00
Cash:
0,00
0.00
Cash:
0.00
0.00
Cash:
3,273.69
0.00
3,273.69 0.00
0.00
Cash:
Saint Joseph County
Balances
3,273.69
3,273.69
16,229.45
0.00
0.00
16,229.45
Financial System 02111/2016 04:20 PM by ksobecki Page 196
South Bend and St. Joseph County
HISTORIC PRESERVATION COMMISSION
227 WEST JEFFERSON BLVD
SOUTH BEND, IN 46601-1830
www.stjosephcountyindiana.com/sjchp/index.html
Phone: 574-235-9798 Fax: 574-235-9578
e-mail: SBSJCBPC@co.st-joseph.in.us
Timothy S. Klusczinski, President A Certified Local Government Elicia Feasel, Executive Director
19 February 2016
St. Joseph County Auditor's Office
Mike Hamann, Kathy Sobecki, Teresa Shuter, Sue Bybee
Re: Department 0037 in line transfer request
County Council Ordinance No. 5-16 amended the executive director salary. An in line transfer is
requested to adjust the balance on accounts. Amounts are based on original appropriation.
FROM: 1000.11075.000.0037 Deputy Director
TO: 1000.11309.000.0037 Historic Preservation Admin
TOTAL:
CURRENTLY:
1000.11075.000.0037 Deputy Director
1000.11309.000.0037 Historic Preservation Admin
TO READ:
1000.11075.000.0037
1000.11309.000.0037
Thank you,
Elicia Feasel
Director
Deputy Director
Historic Preservation Admin
cc: Historic Preservation Commission
COMMISSIONERS
Thomas Gordon (Vice President)
Mike Voll (Treasurer)
Jennifer Parker (Architectural Historian)
Elizabeth Hertel (Secretary)
Kevin Buccellato
Brandon Anderson
Michele Gelfman
STAFF
Deputy Director
Tony Zappia, Legal Counsel
Steve Szaday, Preservation Specialist
$3,700.00
$3,700.00
$3,700.00
$34,884.00
$37,000.00
$31,184.00
$40,700.00
HISTORIC
PRESERVATION
COMMISSION
OF SOUTH BEND & ST. JOSEPH COUNTY
EST. 1973
South Bend and St. Joseph County
HISTORIC PRESERVATION COMMISSION
227 WEST JEFFERSON BLVD
SOUTH BEND, IN 46601-1830
www.stjosepheountyindiana.com/sjchp/index.html
Phone: 574-235-9798 Fax: 574-235-9578
e-mail: SBSJCBPC@co.st-joseph.in.us
Timothy S. Klusczinski, President A Certified Local Government Elicia Feasel, Executive Director
19 February 2016
St. Joseph County Auditor's Office
Mike Hamann, Kathy Sobecki, Teresa Shuter, Sue Bybee
Re: Department 0037 Location Report 01-31-2016 corrections and salary amendment notification
Elicia Feasel's payroll should be coming from: 1000.11309.000.0037
Currently coming from: 1000.11075.000.0037
The accounts should read: 1000.11075.000.0037 $34,884.00 (original app.)
1000.11309.000.0037 $34,153.84
A Payroll Master has been submitted to update the account moving forward.
County Council Ordinance No. 5-16 amended the executive director salary to read $40,700, an
increase by $3,700 to 1000.11309.000.0037. An in line transfer request has been submitted. The salary
amendment includes retroactive payroll from 1 January 2016 when the new executive director took
effect.
Please let me know if there is anything else needed.
Thankyou,
QArnrnrnrnj
Elicia Feasel
Director
cc: Historic Preservation Commission, County Commissioners
COMMISSIONERS
Thomas Gordon (Vice President)
Mike Voll (Treasurer)
Jennifer Parker (Architectural Historian)
Elizabeth Hertel (Secretary)
Kevin Buccellato
Brandon Anderson
Michele Gelfman
STAFF
Deputy Director
Tony Zappia, Legal Counsel
Steve Szaday, Preservation Specialist
HISTORIC
PRESERVATION
COMMISSION
OF SOUTH BEND & ST. JOSEPH COUNTY
EST. 1973
Historic Preservation Commission of South Bend & St. Joseph County
Executive Director report.— Elicia Feasel — 25 January through 19 February 2016
01.25 Staff meeting. Work w/ George. Work w/ Rachel. Meeting: Tim K. Prep for/set up/attend HPC
meeting. Planning for Preserving Historic Places conference. Rec'd letter from Indiana
Landmarks requesting Local Landmark designation for 803 W Washington. Research
Tippecanoe Place easement for Dave Relos. Follow up with Chris Harrell re: scanning 1932
Assessor Cards as part of City Brownfields project.
01.26 Prepare/mail COAs. Copy of signed meeting minutes to Mayor/Clerk. Meetings: 844 Park Ave,
owner; Sue Solmos, Tim K re: North Liberty Facade Grant; Building Dept party; County Council
re: Salary Amendment. Research Tippecanoe Place easement for Dave Relos. Share
Preservation and Maintenance of Wood Windows upon request.
01.27 Work w/ George. Work w/ Rachel. Budget reconciliation. Grant writing. Prepare meeting
minutes. Installed new Adobe Creative Cloud subscription on computer. Updating HPC meeting
notice Legal Ad with South Bend Tribune. Received "thank you" gift from Matthew Moyers at
SB Parks for grant partnerships.
01.28 Work w/ Cole Hay re: West Washington. Grant writing. Work on Playing Cards. Working on
North Liberty Stellar Communities fagade grant project. Provide Dave Relos with Group B
Landmark standards for Tippecanoe Place. Working with IT Scott to install Financial System on
computer. Correspondence with The Birdsell Project Myles regarding a summer resident
volunteer.
01.29 Work w/ George. Work w/ Lou Sabo re: Photo Exhibit. Grant writing. Review Deputy Director
applicants. Working on Bicentennial sponsorship letter. Working on Lafayette/Dean Building
project.
02.01 Work w/ Rachel. Grant writing. Work on Playing Cards including setting up new vendors.
Working on Geocache with Leslie. Working with Evie Kirkwood on Bicentennial Torch bearer
nominations. Working with North Liberty on grant addresses. Travel details for Preserving
Historic Places conference. Working on Building South Bend with Adam Heet.
02.02 Work w/ George. Grant writing. Study new Accounts Payable checklist from Auditor's Office.
Following up on Bicentennial budget with Sharon Forte and Scott Mackenzie. Correspondence
with Carolyne Wallace regarding Bicentennial marketing. Correspondence from Diana Hess re:
ALL -IN Block party planning. Phone call with Mike Kourebetes of SB Parks re: City Cemetery
digital data and tour updates.
02.03 Budget reconciliation. Grant writing. Work on Playing Cards. Working on Geocache with Leslie.
Working with Deanne in Human Resources re: advertising job opening. Correspondence with
Evie Kirkwood and Jim Lopez re: Torch Bearer nominations.
02.04 Work w/ George. Working on Geocache with Leslie. Meeting: Bill Schalliol, Larry Magliozzi of
Area Plan re: County exploration of Lafayette extension. Grant writing. Working with Steve to
prepare letter to County Commissioners requesting additional storage room and office
upgrades.
02.05 Work w/ George. Work w/ Lou Sabo re: Photo Exhibit. Grant writing. Review Deputy Director
applicants. Work w/ Hannah and Allison on Playing Cards. Correspondence with NNN Director
Kathy Schuth re: promoting upcoming garden work in Leeper Park.
02.08 COA deadline. Work w/ George. Work w/ Rachel. Grant writing and website registration,
submit grant. Work on Playing Cards. Correspondence with SBT Margaret Fosmoe re: SBT
archives. Working with Geocaching.com re: new vendor registration. Working with Steve re:
325 S. Sunnyside new windows without COA. Correspondence with Bob and Carlos of
Maintenance re: photo exhibit location.
02.09 Meeting: Carlos of maintenance re: Photo Exhibit. Work w/ Elizabeth re: Geocache. Grant
writing, edits from Kelly Sanford. Meeting: County Council re: Salary Amendment. Submit
grant. Post holiday closing notice. Received and review Kizer draft from Commissioner
Anderson. Rec'd North Liberty Main Street addresses and sharing Bloomington guidelines.
Working with IT Ian re: volunteer access to computer.
02.10 Prepare City Cemetery presentation. Budget reconciliation. Work on Playing Cards.
Correspondence re: Lafayette/Dean building. Correspondence with Catherine Hostetler re:
tours.
02.11 Prepare meeting agenda. Staff Report COA#2016-0115. Update HPC webpage. Update Restore
Michiana website. Update HPC webpage with MACOG.
02.12 Agenda/packet emailed to HPC and applicant. Presentation to Daughters of the American
Revolution Schuyler Colfax Chapter re: City Cemetery. Received first Location Report of the
year.
02.15 County closed, Presidents' Day
02.16 Attend County Commissioner meeting. Research assistance to Gabrielle Robinson re:
Shetterley. Meeting with Tim K. and Councilman Oliver Davis. Working on 2015 State of the
County. Correspondence with Kathy Farrand and Kareemah Fowler re: inactive zoning bills.
02.17 Budget reconciliation. Bicentennial marketing sub -committee meeting. Bicentennial photo
exhibit meeting. Working on 2015 State of the County. Schedule Holy Cross private tour.
02.18 Meeting with IT manager Ian Alfred re: new county phone system. Work w/ Elizabeth on
Geocache. Working on 2015 State of the County.
02.19 Working on 2015 State of the County, finalize and submit to County Commissioners.
I Address
Volunteer: George Root
Intern: Rachel Arvoy
Grant: Heart of Cook
I RME#2016- I description
Project: Building South Bend: Past, Present, & Future
Project: Indiana's 2016 Bicentennial, Public Relations/Marketing
I Project: Building South Bend/Heritage Tours
Research Request: 1045 West Washington
Research Request: Lakeville survey properties
Research Request: West Washington
Research Request: Shetterley family
Research Request: Tippecanoe Place
Research Request: Marquette School
Research Request: Historic District interpretation
Jeannie Geyer
Cole Hay
Gabrielle Robinson
Dave Relos
John Timmons
Margaux Dever
South Bend and St. Joseph County
HISTORIC PRESERVATION COMMISSION
Timothy S. Klusczinski, President
Name
Address:
Email:
Date/Time of Request:
227 WEST JEFFERSON BLVD
SOUTH BEND, IN 46601-1830
www.stjosephcountyindiana.com/sjchp/index.html
Phone: 574-235-9798 Fax: 574-235-9578
e-mail: SBSJCHPC@co.st-joseph.in.us
A Certified Local Government
REQUEST FOR DISCLOSURE OF PUBLIC RECORDS
Phone:
Elicia Feasel, Executive Director
Please clearly identify the record being requested (be as specific as possible):
This is a request for:
Signature required:
(if more space is needed please use reverse side of request form)
permission to inspect record requested
you to provide me with a copy of the record at the price of $.25 per page
with the understanding that the copy fee must be paid before the record
will be distributed
DO NOT WRITE BELOW THIS LINE—FOR OFFICE USE ONLY
Date/Time of request received:
Name of person receiving request:
Disposition of request:
Signature:
COMMISSIONERS
Thomas Gordon (Vice President)
Mike Voll (Treasurer)
Jennifer Parker (Architectural Historian)
Elizabeth Hertel (Secretary)
Kevin Buccellato
Brandon Anderson
Michele Gelfman
STAFF
Deputy Director
Tony Zappia, Legal Counsel
Steve Szaday, Preservation Specialist
Date:
Date:
HISTORIC
PRESERVATION
COMMISSION
OF SOUTH BEND & ST. JOSEPH COUNTY
ESr. 1973
Memorandum
Date: January 5, 2015
Council President Tim Scott
From: Kathleen Cekanski Farrand, Council Attorney
Re: Proposed Zoning Bills — Inactive Status
The following is a list of zoning bills which were filed with the Office of the City Clerk, but have an inactive
status by the petitioner, in light of inactivity. Those Bill numbers assigned by the Office of the City Clerk
which have an "*" immediately after the number were also identified by Larry Magliozzi, Area Plan Executive
Director in his letter of December 10, 2015.
Bill # Brief Description of Commonlv Known Address ?QM, -
�QCS
02-94 2102 Ironwood Road proposed rezoning
60-94 219/221 N. Michigan Street proposed as historic landmark & rezonin -l" 5r_ 1w11
DuJNC�R , g
61-94 3418 Mishawaka Avenue'proposed as historic landmark & rezonin (,.�;�,..::;:;,.;_�� :�.,INT lka>
91-94 - 310 West Monroe Street proposed as historic landmark & rezoning Olt-
V1r�_ by ^
104-94 534 LaPorte Avenue proposed as historic landmark & rezoning — reW,0 �� //
22-95 Property located along Topsfield Road by entrance proposed rezoning G�
22-96* Property located on south side of Ruskin Street between Roberts & Emerson Streets proposed . �"
rezoning
38-96* 601 Blaine Avenue proposed rezoning
96* 1335 East Ireland proposed rezoning
-97 900 block of East Madison Street south side proposed rezoning
69-97 Proposed amendment to Chapter 21 of the South Bend Municipal Code to define adult care home
and related regulations
01-98 214 W. Jefferson Boulevard proposed rezoning
29-98 4215 and 4227 S. Michigan proposed rezoning
93-98 415 W. Madison proposed rezoning
33-02* 2500 block of S.R. 23 proposed annexation & rezoning for the Raitt Corporation
72-03* 1314 California Street proposed rezoning
68-05* Property located 200 feet east of northeast corner of S.R. 23 and McErlain
proposed annexation & rezoning for Richard & Marsha Pullin and Shirley Combs
39-06 1921, 1927, 1931 and 1935 Greenock proposed rezonings
08-08* 3515 McKinley Avenue and property located 125 east of Preston Drive proposed rezoning
The following zoning bills were requested to be continued indefinitely by the petitioner(s):
70-10* 101 N. Kenmore Street proposed rezoning
28-15 742 East Ireland Road proposed rezoning
It is recommended that the above -list be referred to Mr. Magliozzi for confirmation of the'status of each of the
Bills which do not have an asterisk. . I would also recommend that the Office of the City Clerk also confirm
the status of each of the Bills listed herein. Once a comprehensive list is available, it is recommended that you
=onsider having a letter of notice sent by the Clerk to each petitioner who has a bill with an inactive status to
=onfirm the current status of their zoning request and whether they are moving the request forward in a
reasonable period of time, with a note that failure to respond within a reasonable period of time will result in
their pending Bill being struck from the record at a future Common Council meeting. Thank you.
Act c,\;-) 6 as
From:
To:
CC:
Subject:
Greetings Kathy,
Elicia Feasel
kfarrand@southbendin.gov
Magliozzi, Larry
Inactive Zoning Bills
The following proposed bills can be removed from the Council docket; HPC is not actively seeking
designation at this time:
60-94
61-94
91-94
104-94
Thank you,
Elicia
Elicia D. Feasel
Executive Director
Historic Preservation Commission
of South Bend & St. Joseph County
574/235.9798
HISTORIC PRESERVATION CON IISSION
PRESERVATION SPECIALIST REPORT
February 22, 2016
Hello Commission!
Lots of research requests and meetings as usual. Currently working on details for
the Bicentennial Torch Relay Celebration, a presentation for the History Museum, Grant
application for Indiana Humanities, as well as trying to get back in the neighborhoods
before the snow returns. Whew...
I really would like to give some updates on some current projects and research:
309 Lamont- I met with Mr. Johnson and his installers on Friday the 181h to discuss the
large windows at the front and rear of the property on the first level. The windows were
installed and framed in, but the windows were recessed to align with the interior rather
than the exterior. We all agreed this was unacceptable. The crew will be working on
moving the windows outward and using jamb extensions to complete the interior profiles.
I went this morning to witness the proper placement and am satisfied with the progress.
1606 W Ewing -The office received a query from a Mr Alejandro Gurule who will be
closing on this property in a few weeks. The house was advertised as historic and he was
told that to consult us for any changes he may wish to make. The house was proposed to
be a landmark in 1992, but was declined by HPC at that time. Once he takes possession
of the property he will be in contact with me to do a walk-through and perhaps we should
revisit the application.
Memorial Geo -thermal drainage line RME-There was a letter to local residents along the
river informing them of the addition of a discharge along the river with a concrete apron
underneath to prevent erosion. Jerry Kline called to express concerns and clarify what
was being done. We can look forward to more calls about this, but the scope involving
the park connects to a sewer that runs underneath the sidewalk near the Tennis Center.
325 S Sunnyside -Not sure how to proceed with this window issue. Please see my report.
We are looking forward hearing updates on the Dean/Lafayette Building as they come
our way and are verified.
Thank you,
Steve Szaday
Preservation Specialist
- _1
Historic Preservation Commission
President's Report — February 22nd 2015
o 12/21/2015 7P: HPC Monthly Meeting (County -City Building; Room 1308).
Under Hearing of Visitors, Jim Bognar (accompanied by County Councilman R.
Kruszynski) presented the HPC with a request for information regarding the Kizer
property and the HPC's previously held Fagade-Easement. Mr. Zappia furnished
the HPC with a legal timeline of activities surrounding the request. Executive
Director Feasel volunteered to retrieve and compile information related to the
interogatories. HPC voted unanimously to re-elect its current slate of officers to
serve for the 2016 term.
01/08/2016: Electronic request for assistance from St. Joseph County Human
Resources Dept. in advertising HPC Deputy Director vacancy. Forwarded current
job description. Received request by Deann Grabill Executive Secretary to the St.
Joseph County Commissioners & Human Resources Dept. to reformat job
description and include request to Board of County Commissioners.
o 01/11/2016: Sent Deputy Director job revision to Ms. Grabill and forwarded my
H.R. Dept request to President Kostielney and Board of County Commissioners.
• 01/11/2016 9:10A: HPC Staff Meeting and follow-up regarding meeting between
Director Feasel and Attorney Zappia.
• 01/12/2016: Assist Director Feasel with preparation of Kizer material.
• 01/12/2016 6P: County Council Regular Meeting (County -City Building;
Chambers 4h Floor). Represented the HPC regarding Bill 89-15, Salary
Amendment Dept. 37. Council entertained opposition to salary by Jim Bognar on
the basis of pending information request (Dec. 21, 2015) along with allegations of
misconduct by the agency for stalling to prepare Kizer material and for its transfer
of Fagade-Easement (Jan. 2015). Council rejected Land Use & Property
Committee favorable recommendation for salary transferand chose instead to send
bill back to Committee pending
HPC. answers" about Kizer. No further
explanation was provided to HPC.
o 01/13/2016: Documents retrieval regarding Kizer property.
• 01/14/2016: Assist Director Feasel with preparation of Kizer material. Discuss
miscellaneous office matters.
• 01/15-18/2016: Review "East 10th Street" documents in preparation for Stellar
Fagade Grant Committee.
• 01/15/2016 11:30A: Assist Director Feasel by reviewing Kizer materials and
preparing itemized Schedule of Exhibits. Director Feasel delivered packet to
Attorney Zappia for review. Meeting with Tanya Penister Real Estate Agent with
Cressy & Everett. Provided overview of HPC Agency, administration,
information about ordinance protection, preservation requirements and resources
for property owners (buyers). Afternoon staff meeting with Director Feasel.
• 1/21/2016: Correspondence and telephone discussion with Mr. Zappia regarding
various legal topics.
• 01/22/2016 8:30A: Meeting with Director Feasel. Discussion regarding salary
amendment, Kizer documents and update on Deputy Director posting.
• 01/25/2016 11A: Staff meetings. Received letter of request to support Local
Landmark Designation for Kizer property by Indiana Landmarks
(Owner/Petitioner).
• 01/25/2016 7P: HPC Monthly Meeting (County -City Building; Room 1308).
•
01/26/2016 11 A: Stellar Communities; Fagade Grant Committee (HPC
Conference Room). Other members present: Sue Solmos and Elicia Feasel — Dir.
Beginning discussion about project scope, available resources and requirements
needed to proceed with work. Entire grant totals $8-9M. Fagade allocation
$600K+. North Liberty is the first Indiana community North of Wabash to be
awarded this grant and the first with a population under 6,000 people (Division 1).
• 01/26/2016 5:30P: County Council Committees' Meeting. Represented the HPC
in revisiting its request for Executive Director's Salary Amendment (in-line
transfer). Commissioner Gelfman in attendence with Executive Director Feasel.
Since our request was listed under general Miscellaneous Matters, I began by
asking for clarification to understand the specific Committee that I was
addressing. President Morton inferred Committee -of -the -Whole. Councilwoman
Hess raised the topic of the delay in resolving this matter and suggested that the
salary amendment be made retroactive (for the benefit of Elicia Feasel). There
was general consensus to support that action especially by Representatives
Kruszynski and O'Brien. Councilman O'Brien expressed that he did not believe
the salary transfer should have ever been co -mingled with Kizer topics (recalling
his previous Council vote in dissenting opposition that resulted in returning Bill
89-15 back to Committee). Committee member O'Brien moved in favor of
recommending Bill 89-15 with retroactive privileges. Committee voted all in
favor. None were opposed. None abstained. Committee member McCahill
inquired as to what committee just entertained the vote. I offered that the original
bill was entertained by the Land Use Planning Committee.
• 01/29/2016 4P: Brief meeting with Director Feasel regarding Indiana Open Door
Law and requests for information. Received a progress report on department
projects related to the Indiana Bicentennial (coordinated by Dir. Feasel and
Commissioner Hertel).
• 02/01/2016 IIA: Impromptu meeting at the Lafayette Building with Stan
Molenda — Dept. of Code Enforcement. We were joined by Director Feasel. Some
discussion regarding the condition and state of structural deterioration. Afterwards
entertained a brief meeting with Director Feasel over miscellaneous matters.
• 02/09/2016 6P: County Council (County -City Building; Chambers 4th Floor).
Represent the HPC regarding Salary Transfer "Bill 89-15." Commissioners
Hertel -Price, Parker and Voll in attendence along with Director Feasel and
Preservation Specialist Szaday. Council had no questions for HPC. This time Jim
Bonar spoke in favor of the salary transfer but alluded to changes in HPC budget
allocation for the next calandar year(?). Commissioner Parker also spoke in favor
of Bill 89-15. Council voted unanimously in favor of passage. Asked President
Morton if the motion reflected the Committee's recommendation to make the
salary transfer retroactive to the beginning of the year. President Morton indicated
in the affirmative.
02/16/2016 3P: Accompanied Director Elicia for meeting with Councilman Davis
(South Bend 4th District) to discuss City Cemetery, minimum maintenance
enforcement for designated properties, and misc. matters. Prior to the meeting we
had the opportunity to introduce ourselves to Kareemah Fowler — City Clerk.
Elicia updated Ms. Fowler on HPC events (Lou Sabo collection) and future
collaboration prospects. Ms. Fowler was receptive and made some of her own
suggestions for partnership. The City Clerk plans to visit the HPC in the near
future. Following our meeting with Councilman Davis, we were met by Council
President Scott who relayed activities involving Chapin Park and invited the HPC
to make a formal introduction to the Council (espe. for the benefit of the newest
Council representatives) in the near future. Topics would include an overview of
designated properties and districts, HPC history and government structure.
• 02/18/2016: Telephone conversation with Elicia Feasel regarding change order
for Stellar Communites' project. Facade Grant Committee now being asked to
review guidelines that will be developed by consultants. Received update on Ms.
Feasels preparation of the "State of the County — Historic Preservation
Commission" annual report for 2016.
• 02/19/2016: Received and proof read "State. of the County — Historic
Preservation Commission" draft from Director Feasel and made a few
suggestions for changes and additional content. Director Feasel filed the report
with the County Commissioners by deadline and sent me a copy of the final
report. The final version is likely the most comprehensive annual summary ever
prepared for the County. My compliments to Ms. Feasel for her commitment to
task.
�QSO� IH/BFiQ HISTURIC PRESERVATION.V VMiTJIi SS.RYN Jia GOMM'Ii510NCyJ0
2016 STANDING COMMITTEES
January 25th, 2016
EXECUTIVE OFFICERS
Timothy Klusczinski, President & Chair
Thomas Gordon, Vice President
Elizabeth Hertel, Secretary
Thomas Gordon, Asst. Secretary
Mike Voll, Treasurer
BUDGET & FINANCE:, Advises budgetary appropriations, project expenditures and considers
other financial matters.
Mike Voll (Chair), Thomas Gordon, Elicia Feasel, Timothy Klusczinski - Ex Officio
LEGAL AFFAIRS: Reviews and evaluates commission policies, procedures, contracts and legal
strategies.
Brandon Anderson (Chair), Elizabeth Hertel, Thomas Gordon, Timothy Klusczinski - Ex
Officio
STANDARDS & MAINTENANCE:, Reviews Certificate of Appropriateness applications against
established guidelines and standards. Promotes accepted rehabilitation methods.
Thomas Gordon (Chair), Kevin Buccellato, Michele Gelfman, Timothy Klusczinski - Ex
Officio
HISTORIC LANDMARKS: Recommends the historic designation or de -listing of individual sites,
structures or properties and develops preservation strategies from survey information.
Kevin Buccellato (Chair), Mike Voll, Jennifer Parker, Elizabeth Hertel, Timothy
Klusczinski - Ex Officio
HISTORIC DISTRICTS: Recommends the historic designation or de -listing of district sites,
structures or properties and develops preservation strategies from survey information.
Collaborates with Local Historic District Liaisons.
Michele Gelfman (Chair), Brandon Anderson, Mike Voll, Jennifer Parker, Timothy
Klusczinski - Ex Officio
FACADES & EASEMENTS: Reviews and makes recommendations regarding nonpossessory
interest in real property for the purpose in preserving its historic, cultural or architectural
character.
Elizabeth Hertel (Chair), Thomas Gordon, Kevin Buccellato, Timothy Klusczinski - Ex
Officio
PUBLIC RELATIONS & COMMUNITY EDUCATION: Outreach and educational initiatives
(including Restore Michiana & The Southhold Preservation Awards).
Jennifer Parker (Chair), Michele Gelfman, Brandon Anderson, Elicia Feasel, Timothy
Klusczinski - Ex Officio
Prescribed by State Board of Accounts General Form No. 99P (Rev. 2009A)
Governmental Unit To....................................................................... Dr.
IDEM South Bend Tribune
225 West Colfax Ave
............................................County, Indiana South Bend, Indiana 46628
Tax ID# 35-13-1571
PUBLISHER'S CLAIM
LINE COUNT Ad #: 9035
Display Master (Must not exceed two actual lines, neither of which shall total more than four solid lines of type
in which the body of the advertisement is set) -- number of equivalent ...................................
Head -- Number of lines ...................................
Body -- Number of lines ...................................
Body -- Number of lines ...............................
Total number of lines in notice 9
COMPUTATION OF CHARGES
9 lines, 1 columns wide equals 9 equivalent lines at 0.365 cents per line
Additional charges for notices containing rule or tabular work
(50 per cent of above amount) ...................................
Charge for extra proofs of publication
($1.00 for each proof in excess of two) ...................................
TOTAL AMOUNT OF CLAIM $3.29
DATA FOR COMPUTING COST
Width of single column in picas 9.4ems Size of 8 point
Number of Insertions 1
Pursuant to the provisions and penalties of IC 5-11-10-1, 1 hereby certify that the foregoing account is just
and correct, that the amount claimed is legally due, after allowing all just credits, and that no part of the same has
been paid.
1 also certify that the printed matter attached hereto is a true copy, of the same column width and type size,
which was duly published in said paper 1 time(s). The dates of publication being as follows: South Bend Tribune:
02/15/16.
South Bend Tribune
225 W. Colfax Ave. South Bend, IN 46628
ON ACCT OF APPROPRIATION FOR
$3.29
Appropriation No. Tax ID# 35-138-1571
ALLOWED
IN THE SUM OF $3.29
Attest
Cheryl JJne Morey, Notary Publi
Resident of St. Joseph County
My Commission expires December 21, 2016
That it is duly authenticated as required by law.
That it is based upon statutory authority.
correct
That it is apparently
incorrect
rti
I certify that the within claim is true and correct;'that
the services there in itemized and for which charge is
made were ordered by me and were necessary to the
public business
Ad #: 9035
Historic Preservation Commis-
sion of South Bend & St. Jo-
seph County will meet February
22 at 7:00 p.m. 13th floor, Coun-
ty -City Bldg, South Bend, IN.
Agendas available by request at
SBSJCHPC@co.st-joseph.in.us
T. Klusczinski, President
Hspaxlp 1t 2:15
Prescribed by State Board of Accounts
Governmental Unit
IDEM
...................................County, Indiana
General Form No. 99P (Rev. 2009A)
To.................................................................................... Dr.
South Bend Tribune
225 West Colfax Ave
South Bend, Indiana 46628
Tax ID# 35-13-1571
PUBLISHER'S CLAIM
LINE COUNT Ad #: 9035
Display Master (Must not exceed two actual lines, neither of which shall total more than four solid lines of type
in which the body of the advertisement is set) -- number of equivalent ...................................
Head -- Number of lines ...................................
Body -- Number of lines ...................................
Body -- Number of lines ...................................
Total number of lines in notice
4
COMPUTATION OF CHARGES
9 lines, 1 columns wide equals 9 equivalent lines at 0.365 cents per line
Additional charges for notices containing rule or tabular work
(50 per cent of above amount) ...................................
Charge for extra proofs of publication
($1.00 for each proof in excess of two) ...................................
TOTAL AMOUNT OF CLAIM $3.29
DATA FOR COMPUTING COST
Width of single column in picas 9.4ems Size of 8 point
Number of Insertions 1
Pursuant to the provisions and penalties of IC 5-11-10-1, 1 hereby certify that the foregoing account is just
and correct, that the amount claimed is legally due, after allowing all just credits, and that no part of the same` has
been paid.
I also certify that the printed matter attached hereto is a true copy, of the same column width and type size,
which was duly published in said paper 1 time(s). The dates of publication being as follows: South Bend Tribune:
02/15/16.
South Bend Tribune
225 W. Colfax Ave. South Bend, IN 46628
ON ACCT OF APPROPRIATION FOR
$3.29
Appropriation No. Tax ID# 35-138-1571
ALLOWED
IN THE SUM OF $3.29
Attest
�Jlm'a—
J Morey, Notary �ri
Cheryl ne
Resident of St. Joseph County
My Commission expires December 21, 2016
That it is duly authenticated as required by law.
That it is based upon statutory authority..
i
correct
That it is apparently
incorrect
^ '
certify that the within claim is true and correct; that
the services there in itemized and for which charge is
made were ordered by me and were necessary to the
public business
- .Ad #: 9035
Historic Preservation Commis-
sion of South Bend & St. Jo-
seph County will meet February
22 at 7:00 p.m. 13th floor, Coun-
ty -City Bldg, South Bend, IN.
Agendas available by request at
SBSJCHPC@co.st-joseph.in.us
T. Klusczinski, President
Hspaxlp 1t 2:15