HomeMy WebLinkAboutNovember 2013SpUTHB
AGENDA OF THE �C M" Iss,osr
HISTORIC PRESERVATION COMMISSION
November 18, 2013
* 65
Regular Meeting THIRTEENTH FLOOR- ROOM 1308
County -City Building
MONDAY November 18, 2013 7:OOPM
I.. CALL TO ORDER, ROLL CALL
II. PUBLIC HEARING
A. CERTIFICATE OF APPROPRIATENESS
1. 13271 Adams Road COA#2013-1107A Landmark
O B. NATIONAL REGISTER NOMINATION
City Cemetery -Update
V) III. HEARING OF VISITORS
N
IV. REGULAR BUSINESS
A. APPROVAL OF MINUTES
O October 21, 2013
October 25, 2013
B. TREASURER'S REPORT
� �O Location Report
H
C. STAFF REPORTS
1. Correspondence
rte/ 2. Routine Maintenance Exclusion Approvals
3. Director's Report
W4. Assistant Director's Report
5. Preservation Specialist Report
6. Legal Counsel
�I
l D. COMMITTEE REPORTS:
V 1. President's Report
V. OLD BUSINESS NOTICE:
O
FOR HEARING AND SIGHT
VI. NEW BUSINESS IMPAIRED PERSONS
Auxiliary aid or other services are
available upon request at no charge.
VII. ADJOURNMENT
Please give reasonable advance
1:7 request when possible.
STAFF REPORT
CONCERNING APPLICATION FOR A
CERTIFICATE OF APPROPRIATENESS
Date: 7 November 2013
Application Number: 2013-1107A
Property Location: 13271 Adams Road
Architectural Style/Date/Architect or Builder: 1871/1talianate style applied to a 3 -bay 1-house/Joseph
Singer, builder
Property Owner: Michael Wheeler
Landmark or District Designation: Local Landmark
Rating: Outstanding
DESCRIPTION OF STRUCTURE/ SITE: 'The red brick 2 V2 storey Italianate has a solid stone
foundation. The windows have segmental brick arches and segmented window frames, double hung 2/2
and 2/1, with fixed transoms on the second floor. The gable roof has asphalt shingles deep cornices with
brackets and dentil moulding. The front porch is open with turned posts and a concrete stoop, The Cherry
Road porch has square posts with brackets, and a wide dentil frieze with brackets. There is a west side rear
one storey ell with French Doors. There is a large English Barn north of the house with vertical wood
siding and a steel roof. The west side has three louvered vents and two modem sliding windows. The
south side has what appear to be original sliding doors and a modern door with multiple panes and a
pressure treated wood deck and pergola; there is a modem garage door at the east end. The East side has
two louvered vents and two fixed 6 paned windows and what appears to have been an entry that is now
permanently scaled, The North side also has ail entry that has been sealed with modem material.
ALTERATIONS: The roofing materials are not original to the house (COA 2009-0821). The French
doors, new siding oil the ell were approved with COA#2001-0713-1. 5 Pine trees and 2 Walnut trees were
removed in the right of way for a utility upgrade with COA 2007-0501. The English :Barn has a number of
modem additions in the windows and openings; the deck with the pergola and the steel roof.
APPLICATION *ITEMS: Cover exposed wood with similar color of vertical steel panels.
DESCRIPTION OF PROPOSED PROJECT. The homeowner will cover the surface of the barn with
vertical steel panels resembling barn siding to make the structure weather -tight. This is standard stock
ribbed steel sheeting.(See attached photo) The large sliding doors will also be covered. The panels will be
affixed directly to the wood siding with screws. The original louvered vents will not be covered. The
interior of the bans is insulated and paneled with knotty pine. It is a work shop and can accommodate 4
cars.
STANDARDS AND GUIDELINES:
The Commission has the authority to determine the architectural merits and the extent of any proposed
treatment, renovation, or addition to a historic landmark. Tile commission will require drawings, plans,
specifications, and/or samples where appropriate.
A. Maintenance
The maintenance of any historical structure or site shall in no way involve any direct physical change except
for the general cleaning and upkeep of the landmark. The Commission -,hall encourage the proper maintenance
of all structure or sites.
B. Treatment
Treatment shall be defined as any change of surface materials that will not alter the style or original forin.
Such improvements include re -roofing, glazing, or landscaping lawns and may involve a change that can
potentially enhance or detract 1rom the character of he landmark. A treatment change of any surface whether
on the landmark or in its environment may require a Certificate of Appropriateness if it significantly alters the
,appearance of the landmark. Although these kinds of'changes may not require a Building Permit, a Certificate
of Appropriateness may be necessary. The commission should review the proposed treatment for character and
style consistency with the original surfaces.
C5
C. Renovation and Additions
Renovation is the modification ofa structure, which does not alter the general massing while and addition, is a
change in mass. A modification, which involves the removal of a part of the landmark, should be considered
under demolition (scc demolition).
Additions to landmarks should not detract from the original form and unity of the landmark and should not
cover singular examples of architectural detail. Additions to landmarks should be added in a manner that does
not disrupt the visible tinily of overall appearance of the site. The proportions, materials and ratios of the
existing, structures should be carried through in the additions. Care should be taken not to change or alter the
following:
1. Structure.........._ Necessary structural improvement,,, where safety demands should be accomplished in such a
way as to cause minimal visual change to the original style and construction.
2. Nlaterial.- ..Additions and improvements involving any new material in the landmark- should be of the same
material as the original. It should be the same size and texture. An alternative material may be allowed if it
duplicates the original.
a. wood- -all wood. tfirn should conform with existing trim in shape and size.
STAFF RECOMINMENDATION: Staff recommends approval of the siding. The Landmark Standards
allow f C>
oralteniative materials if it duplicates the original. which the proposed steel siding does. The
current condition of (fie structure is porous and the insulation is obvious through the gaps in the wood
siding throughout the barn. The original fabric orthe barn has been modified through the decades and the
original wood siding will be under the proposed steel siding. Also it is unclear if the barn is actually
landmarked. The Ordinance to landmark this property cites that "The improvements located upon said
]an(] can be coninionlN, described as 13271 Adams Road",-, the survey cards record only the c.1 S i 1 house
and 1976 correspondence only, mention the landinarking ofthe house.
Prepared by C. 1), Hostetler, Director
Certificate ofAppropriateness
HISTORIC PRESERVATION COMMISSION
of SOUTH BEND &.ST. JOSEPH COUNTY
125 S. Lafayette Blvd South Bi-nd IN 46601
http://xvww.stjoseplicountyindiana-coin/departmenWSJCIJ.Pliiidex.htm
p: 574-235-9798 t- 574-235-9578 e: SBSJCIIPC(q?co.st-josepli.in.tis
OFFICE V.TEONL I =—>> DO -NOTCON I PIKIT ANY ENTRIES CoNTAINTI) IN T[ I IS BOXOFFICE USEONLY
Dato Received:
Past Reviews: YES (Date of LastRevie),)
Staff Approval authorized by:
Application Number: _o&_/_3— 11z1,;7,4
Title:
historic Preservation Commission Review Date: A? ` 1- ZO 43
. . ........ I-
F4;;t'
Uj Local Landmark ❑ Local historic District (.ame)
E] National Landmark ❑ National Register District
Certificate of Appropriateness:
U Denied ❑ Tabled ❑ Sent To Committee El Approved and issued:
(Please Print)
Address of Property for proposed work: 7
Szanbet— Street Natnc—Qv—Zip Co
t ree A'
Name of Property Owner(s): hone #:,5 -2Y- 2
Address of Property Owner(s): (1617il
(Street Number Street Nanic—Ciij—Zip Code)
Name of Contractorq(s): Phone #:
Contract Company Name:
Address of Contract Company:
Current Use of Building: (3 051rewt Numher Street Aatm—Cily—Zip COCA)
(Single
Type of Building Construction: 6,C) 0 �) l .) (Mood
Proposed Work- R In -Kind ElLandscape New R Replacement (nal in-kind) Ej Demolition
(more thatz one bear may be checked)
Description of Proposed Work:/X/
c,
Owner/Contractor Fax #:
Skis
u:auorrespon I Willi my r ne , igix—i
Sign ure of Owner
...,,;--and/or X
Signature of Contractor
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ew ., obi a'n E
Y A
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�Y g r, r Y V tuo�CiA t
p# i 1976'
13271 Adit"L,. Road
4 G Y 4653>
Pro ty Omer t
per
o of +«�, nd t rind; St., aj e+t
" Charged tAtu !be test of"Ibcatins Aftea-and
its ln'Soutb'Bend
j .oto gess �j j,f +G
Pt * located a .Asi - - ,;f± o.* 4'.4,4` ;✓
a'16 `der b� . the i hl.at
f Its architectimathistorical . ff ee
}
St M perph Comty. youris - ,: t U'decl -it If
road
two ate of landmarks under . ordinance "
' Gr ` p►; 3� .There arev there ores-► �'t fat
re the entlosed'standards carefully..If. you baa any
zt > to er t of : the nt' oda l f li - '
' .. �.,�..
to l at2, information' tbat n t %acre .,.
re at ai to the+'c read. " cif t building'would
in , r 'estigati f
Th ui 21&e a etter row hln da c fs'
rim
of this letter. If you approve of the staindards an
they d tenni y6tjr bone declared a l please state .A
so i ► r le#ter ` nce lettr '11 ori.- offcal''.
docur=nt of acceptance. floweveri if, here' in any part'of the
standards that d not like to be applied to pmr hoose
please mention that also In Vcur letter.. Plense contnct me
first, however.
Pleaze' keep 1a miad that although
this standard appli.ea to*.
itsmin application is ou future
property owners wba rw4ay hav +�,'.:'.`,..'�`�`r.;:;•`',_
9
11@da •':...:5 .''' :' ,, � . ` - n h.
other. idea: or intentions as far, as the property is COUCQr-President
jobb It. Oxian
Vice aud
Chairman of Historic
/ .. t i'f..�+
i,
..
, :�:dnurks
1
.
1
L:
BILL NO. 74-82
ORDINANCE NO.
AN ORDINANCE DESIGNATING ANI E3TABLISH1tip, AN
HISTORIC LANDMARK VNDER GROINANCE W 1514A -i373,
AMENDING ZON14G ORDINANICE NO. 6,AS AXIENCED,
COPMONLY KI`X!Wtt AS THE ZO4(N(' ORDINANCr Ot"
ST. JOSEPH COUNTY, INDIAN!, Ada73F, Rc—,d)
WHEREAS, the Historic Preservation Coy-Pissiof Souto te,°d
and St. josept, County has and pet it!�.-,ed for ;,hc c',--siglat:3n
of t'Fe fcj!ow!ng describe." Seal estate as an 4istor1c Lpr.d,m>rk under
Ordin-ince 143. 154A-13741, as amended, to wk
Sty' SE ex. pts. sold
371.70) Ac.
S cc. 12-38-3E
The improvements located upon said iand can
be commonly described as 13271 Adams Road
hereinafter referred to as the "PRUERTY."
WHEREAS, the Historic Preservation Comissicil cf Sout:, Bend
and St. Jose^h County has reco-,,rntnded the oesignatior, o.- th--,
PROPERTY as an Historic Landmark.
BE IT ORDAINED BY THE ST. JOSETT'H COUNTY COVIf IL, 1,14PI40:
SECTION 1.
That the aLove described PROPERTY be, and it is hereby,
designated and estatflisFed as an Historic Landmark undfr Ordinance
No. 151iA-1973, as amended.
SECTION 2.
This Ordinance shall k,e in fuli for -.e and effect from and
after its passage and approval as required by 1a.+.
Member, St. Joseph ',J0,-ft1Y COurlci I
Ed READ114G 7 :k 4
PUILIC HEARING PIP
2.d READING
NOT APPROYTI)
REFERUD 7-A-> - YQ A—,I— L4.,
z JUL IMJUL1682
ti
PASSED✓
Cy
=PH F, INIAQY
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C%j FILED
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AUDIT04
EL 3051F" COOJN40ty
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e) INDIANA
V216'LPX
Location Budget as of 10-31-2013
Note: Includes transactions after the last posted date of 07-01-2013.
Fund: 1000 County General for 01/01/2013 thru 10/31/2013
Loc: 0037
Historic Preservation
Account
000
Object
Description
11075
Deputy Director
000
General GovT.
11309
Historic Preservation Admin.
000
General GovT.
10000
Totals
21030
Office Supplies
000
General GovT.
22010
Gas Oil & Lubricants
000
General GovT.
22120
Garage & Motor Supplies
000
General GovT.
20000
Totals
31070
Other Contractual Services
000
General GovT.
32020
Travel
000
General GovT.
32200
Telephone
000
General GovT.
32350
Postage
000
General GovT.
33010
Publication Of Legal Notices
000
General Gov T.
33100
Printing
000
General Gov'f.
34040
Auto Liability
000
General Gov T.
User ID ksol=
Saint Joseph County
Carry Forward
Original
Addt'I/Adj
Total
Unencumbered
Unexpended
Appropriation
Appropriation
Appropriation
Appropriation
Encumbrance
Expenditure
Balance/Percent
Balance/Percent
0.00
34,200.00
0.00
34,200.00
0.00
27,622.98
6,577.02
6,577.02
19.23
19.23
0.00
38,332.00
0.00
38,332.00
0.00
30,960.51
7,371.49
7,371.49
19.23
19.23
0.00
72,532.00
0.00
72,532.00
0.00
58,583.49
13,948.51
13,948.51
19.23
19.23
89.32
400.00
100.00
589.32
0.00
377.89
211.43
211.43
35.88
35.88
30.00
1,200.00
0.00
1,230.00
0.00
785.88
444.12
444.12
36.11
36.11
0.00
225.00
(100.00)
125.00
0.00
0.00
125.00
125.00
100.00
100.00
119.32
1,825.00
0.00
1,944.32
0.00
1,163.77
780.55
780.55
40.15
40.15
672.00
16,216.00
374.00
17,262.00
0.00
16,967.00
295.00
295.00
1.71
1.71
0.00
100.00
0.00
100.00
0.00
0.00
100.00
100.00
100.00
100.00
0.00
160.00
(160.00)
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
400.00
(110.00)
290.00
0.00
195.46
94.54
94.54
32.60
32.60
0.00
200.00
(142.00)
58.00
0.00
40.18
17.82
17.82
30.72
30.72
0.00
100.00
(22.00)
78.00
0.00
78.00
0.00
0.00
0.00
0.00
0.00
1,100.00
(100.00)
1,000.00
0.00
0.00
1,000.00
1,000.00
100.00
100.00
11105IN trA 3 PM Page 61
Location Budget as of 10-31-2013
Saint Joseph County
Note: Includes transactions after the last posted date of 07-01-2013.
Fund: 1000 County General for 01101/2013 thru 10/31/2013
Loc: 0037 Historic Preservation
Account
Carry Forward
Original
AddPl/Adj
Total
Unencumbered
Unexpended
Object Description
Appropriation
Appropriation
Appropriation
Appropriation
Encumbrance
Expenditure
Balance/Percent
Balance/Percent
39010 Dues & Subscription
0.00
245.00
160.00
405.00
0.00
0.00
405.00
405.00
000 General Gov T.
100.00
100.00
30000 Totals
672.00
18,521.00
0.00
19,193.00
0.00
17,280.64
1,912.36
1,912.36
9.96
9.96
Location Totals
791.32
92,878.00
0.00
93,669.32
0.00
77,027.90
16,641.42
16,641.42
17.77
17.77
Investment Accounts
0.00
Transfer Accounts
0.00
77,027.90
User ID ksobecki 11/05/2013 12:13 PM Page 62
Director's Report
November 2013
21 October Participated in the Northern Indiana Center for History Finance
Committee meeting from 10:00until Noon. Prepared fro monthly HPC meeting,
established verification of a quorum via e-mail. HPC meeting 7-9:30.
22 October Participated in the Botanical Society of South Bend Board meeting at 8:00
at Farmers Market. Prepared approved COAs for mailing or pick up. Participated in the
Historic Rushton Apartments Ribbon Cutting ceremony at Noon. Toured the
Apartments. Attended the Redevelopment Commission meeting: David Relos announced
that Great Lakes Capital acquired the LaSalle Hotel. I was sitting with Brad Toothaker, a
principal of Great Lakes Capital, and discussed HPC's role in the development since it is
also a Local Landmark in addition to being on the National Register.
23 October Attended Open Enrollment Health Care Meeting for St. Joseph County;
included Elicia since there were going to be a number of changes in 2014. Prepared
approved COAs for mailing or pick up. Prepared 12 106 Reviews for submission.
24 October Attended the Ribbon Cutting for 626 Portage -new music store featuring
locally made instruments and lessons. Attended Benefits Fair required by St. Joseph
County and signed up for Personal Health Assessment. Spoke with Chuck Bulot, Building
Commissioner after receiving his Memo on the window openings for 1105 East Wayne:
The front, second floor of the garage and the upper south east corner will have wood
double hung windows, the rest of the house will have wood casements.
25 October Sick Day
28 October Sick Day
29 October Catch-up on routine Office paperwork. Finished 10 106 Reviews and
performed an on-site evaluation for a demo at 520 Sherman. Met with Staff prior to their
going to the National Preservation Conference in Indianapolis for the rest of the week.
30 October Worked on presentation for Realtor's scheduled for 6 November.
Provided information on West North Shore for an IUSB student. Corrected an e-mail
about the postcards that Rink Printing caught. Attended the Disabilities Awareness
Luncheon. The manager of the DoubleTree Hotel sat at my table and was interested in
the postcards for his Gift Shop; the Mayor also stopped by and said that he would like
them for sale in his Office.
31 October Continued to work on presentations for November: 13 November a
Forever Learning Presentation at Little Flower Church and 19 November the Theatre
presentations for the Razzle Dazzle Red Hats of Winamac at Tippecanoe. Turned in Fees .
for October. The City's Smart Streets passed the Council and Scott Ford e-mailed that he
was looking forward to working with HPC's team.
1 November Routine Office work. Finalized drafts of presentations. Drafted the Realtor
presentation for 6 November on HPC.
4 November COA Deadline. No applications. Reviewed Location Reports for any
needed transfers and contacted Auditor's Office about the need for paperwork for transfers
in the Special Gifts account. Elicia and I met with Matt Sikora from the Mayor's Office
about purchasing postcards; the Mayor would like to sell them with the T-shirts in his
Office.
5 November County Commissioner's meeting for inline transfer to Other Contractual
Services. It was approved. Researched more on the Special Gifts and prepared paper
work. Tying things up for 2013 year end deadlines. Left message for Mrs. Wickizer's legal
guardian, Ashley Stump at Real Services about contacting me concerning an inquiry on the
local landmark 60717 Locust Road which is now for sale.
6 November 8:30 am presentation at NNN for Sue Solmos' Realtor Class. Very well
received. Turned in paperwork for transfers. Began the report for reimbursement of the
$12,500.00 stipend from the City. 230 E. Navarre has become a contentious issue again
with the neighbors and Code. Advised Jered Wireman that he could apply to substitute
vinyl replacement windows for the wood windows in the sunroom but the Commission
would still need to vote on it. Ashley Stump followed up with a phone call, will pass on
information to Re-Max's Ann Connelly about 60717 Locust Road. Ashley also said that
Mrs. Wickizer was declared incompetent by the Court and placed in Healthwin for her
own safety and well being.
7 November Met with Thea of the Engineering Department about the signs she was
proposing for the WPA wall restored in River Park. Ann Montgomery came in to pick up
the information on the North Triangle property and to verify the 25 hours Staff has
committed to the project. Mike Wheeler came in with a COA application to be
considered by the Commission on the 18 November. Began working on that Staff Report
for mailing. Nothing was turned in by Jerid Wireman for 230 E. Navarre.
8 November Finished Staff Report on the barn at 13271 Adams Road. Prepared
Commissioner packets for mailing. Reviewed presentations for next week. General Office
work. 417 W. Navarre is getting bids on work to replace all of the siding, working with
Carolla Heilstedt at ccserve.rco@Lqnail.com.
11 November Veterans Day. Office Closed.
12 November Larry Schohl owner of 506 Riverside came in to apply for a COA for
window and storm door replacements. Sent him to provide product information and
installation information. Worked with Steve and IT to get the lap top to communicate with
the projector for Wednesday's presentation. Networking luncheon with Shubhada
Kambli from Code. Follow up work on 417 W. Navarre with Code. Follow up with 228
2
Sunnyside with Laurie LaDow of Cressy and Everette concerning the slate roof. Provided
her with links and standards.
13 November Phone call from Kathy Vetter at 1716 E. Wayne street. House broken into.
Steve and I went to see the house and made recommendations for securing the rear entry
and replacing the wood framing of the front window. Recommended a security system, but
she said "it's not me" and that she install security storm doors over the French patio doors
rather than replace them with a large window. Tracking down information from Code for
the property manager at 417 W. Navarre. Presentation at Forever Learning for 28 adults
on the Local Historic Districts.
14 November Steve and I photographed 501 Riverside Drive for the COA for the
December meeting. None of the windows are original to the house. Went to Central
Services to make an appointment for the HPC car to be covered from funds in the 2013
budget. Stopped by Tippecanoe to see where the 19 November presentation on South
Bend's Theatres and Opera Houses is to be held and made arrangements to come at 11:00
to set up.
15 November Met with Larry Schohl concerning his COA for windows at 501 Riverside.
Continued to work on Invoice for City Stipend and to request additional funding since
1000 houses in 1000 days is eating up budget for the Preservation Specialist. HPC will be
requesting additional funding from the City.
3
Assistant Director's Report HPC Meetina 11.18.2013
1. Local Landmarks -none.
Kcal Historic Districts -
a. Chapin Park -Attend grand opening event at South Bend Drum and Music Exchange at 626
Portage.
3. Staff Reports -none.
4. Routine Maintenance Exclusions -none.
5. National Register -
a. City Cemetery -Correspondence with Holly Tate at State HP Office regarding submittal
requirements - waiting to hear back as to how to proceed.
6. Attend 10.21.2013 meeting. Prepare draft of October meeting minutes and forward to
Commissioners. Revise as requested. Attend October 25 Special meeting at 828 Park Avenue. Prepare
draft of Special meeting minutes and forward to Commissioners. Print minutes from October meetings for
November meeting.
7. Restore Michiana Series 2010/2011 Preservation and Maintenance of Wood Windows -Prepare 15
copies for a special order purchased by Indiana Landmarks for National Preservation Conference.
8. Restore Michiana Series 2013/2014 -Updating calendar on www.RestoreMichiana.com. Prepare
reconciliation report for Indiana Landmarks. Meeting with Todd Zeiger regarding 2013 reconciliation.
Working with Steve to begin planning for 2014.
Lternships-Oversee and offer guidance for the following projects:
a. Grant, Resource Center Archivist -Working on scanning Tim's loaned photos.
b. Naomi, Marketing -Creating labels for Resource Center.
10. St. Joseph County Postcards -Sending out Authorized Wholesaler solicitations and answer questions.
Meeting with potential AW. Meeting at Rink with Joseph and Scott to move forward on online
warehouse.
11. City Cemetery -Meeting with Steve Nemeth and Chris Dressel of Community Investment at site for a
walking tour and TIF discussion. Discussion with Sarah Myers (former Intern) regarding additional
volunteerism on corrections to the data. Making arrangements with Deb for data entry.
12. The Architecture and Urbanism of South Bend (Arch -n- Urb)-Editing Chloe's write-ups. Submit to
Notre Dame Architecture Library via Box.net.
13. Heritage Tours -Meeting at Center for History with Marilyn Thompson and graphic designer. Follow up
with long distance request for Then and Now tour collateral. Preview and offer feedback on Rack Card
draft.
»»»»»» over
14. National Preservation Conference in Indy-Attend.
15. Meeting with Krista Keirnan of DTSB about grant incentives and partnerships.
redevelopment Commission -Preview agendas.
17. Researching 931 West Washington for potential buyer.
18. Researching Bernhard Neitzel for his grandson calling from Arizona. He built Odd Fellows, Riverview
Cemetery Gatehouse, Firehouse #6, and his own house at 713 West La Salle.
19. Studebaker #84 -Phone call with Shane Fimbel regarding a December celebration.
20. Researching 1331, 27, 23 South Michigan.
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SECTION ONE: OVERVIEW OF THE
INDIANA OPEN DOOR LAW
INTRODUCTION
The Open Door Law (` DDL')(Ind. Code 5.14-
1.5), originally passed by the Indiana General
Asseninly in 1977 and most recentlyalrerded in
2003, was enacted to pelmir the public access to
ireetings heli by public agencies. When the
public has all opportunity to attend and observe
meetings, the public may witness government it
action and more My participate in the
governmental process. The ODL wiII serve these
purposes iftle public understands the provisions
of this statute. This guide sets forth the basic
ekimts of die ODL and provides answers to
coinlonly asked questions. To obtain answers
to more specific questions, please consult the
provisions of the Indiana Code set forth in
Section Two ofths guide.
CO'N11 ONLY ASKED QUESTIONS ABOUT
THE OPEN DOOR LAW
The following are cornmonly asked questions
about the ODL It s inporta nt to note the
answers are rot the final authority on a
particular issue, as die facts will vary from
situation to situation Indeed, laws and court
interpretations ofthe law are ever clanging. It is
important to reronhber the answers to these
questions are only guddelines, nay only apply to
specific situations, and are subject to change.
TT710 Inas access to government meetings?
The ODL allows all mrtiiers of the public
access to certain meetigs. There is no
requiarent fDr a person to be a titian of to
jurisdiction or a constituent of the governing
body to be permitted access to a rieeting.
Meat govertnnent meetings are open to the
public?
Generally, all rmetinngs of the governing
bodies of public agencies mist be open at all
titres so incrinbets ofde pub lc may observe and
record than. Although this general rule rmy
appear to be straigli forward and easy to apply, it
contains several words and phrases which are
given a specific araning by the ODL.
Addi iomlly, several rapes of meetings are of
required to be open to the public. To detail the
fiill range ofinetings which must be accessible
to the public, certain phrases inust be defined.
117101 is a publis agency?
The tern 'public agency" is defined very
broadly by the ODL and encompasses many
nYanines, which are set forth at I.C. §5.14-1.5-
2(x). According to this provision, a public
agency means the fallowing, among others:
• Any board, conornihsion, depamnent,
agency, authority, or other entity which
exercises a portion of the executive,
admihstrative, or legislative power of the
state
• Any entity subject to a budget review by the
departireru of local government finance or
the governing body of a county, city, town,
township, or schoolcorporatiom
• Any entity subject to an audit by the state
board ofaccounts
• Any building corporation of a political
subdivision ofthe state ofIndiaa that issues
bonds for the purpose of consaucting public
facilities
• Any advisory commission, commitee, or
body created by stance, ordinance, or
executive order to advise the governing
body of a public ag►ericy, except for nodical
staffs or the cornrnittees ofany such staff
Exatnple 1: A school building corporation
organized solely to finance school corporations
(I.C. 21-5-11 or I.C. 21-5-12) is a public agency
subject to the ODL.
Example 1: A convention and visitor
commission of an Diana county supported
primarily by tax dollars is subject to the
requireirent for public notice of meetings and
records ofireetings mandated by the ODL
r117at is a governhig body?
The phrase "governing body"is defend at I.C.
§5-14.1.5.2(b). A governing body is two or
more sidividtals who are one ofthe following:
. A public agency that is a board,
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commission, authority, council coon ittee,
body, or other entity which takes official
action on public business
The board, commission, council, or other
body of a public agency that takes official
action upon public business
Any comnittee directly appointed by the
governing body or its presiding officer to
which authority to take official action upon
public business has been delegated, except
far agents appointed by a governing body to
conduct collective bargaining on behalf of
tae govelnino body
In eadn of these defmititns, an ercuy, mut
take official actio on public business to be
considered a governing body.
Example 1: Staff member of the state
departruent of transportation ineet to discuss
new requirements tinder federal highway laws.
A representative ofa local engineering company
wants to sit in on the meeting but is refused
admittance. Ths meeting is not subject to the
requirernetts ofthe ODL because staffnembers
of a goverment agency do not constitute a
"governing body" responsible for taking official
action on public business.
Example 2: Errployees of the state department
of health conduct a meeting. The employees
conducting the meeting are not rrenibers of the
state board of health or any advisory cotnmittee
directly appointed by that Board. The meeting is
not subject to the requirements ofthe ODL
Example 3: A curriculum committee, appointed
by a school superintendent, who is to report its
Sidings to the school board, is riot subject to to
ODL because the superintendent is not to
presiding officer of the schoolboard. The same
cornnitee appointed by to school board
president, however, would be subject to the
ODL I.C. § 5-14-1.5-2(b).
Erantple 4: The mayor, public works director
and council president meet to discuss financial
tatters. These individuals, although public
officials, do not made up a governing body. The
meeting would of be covered by the ODL
TT71at is a hneeting?
Mwing'rreans a gathering ofa majority of
the governing body of a public agency for the
purpose of taking official action upon business.
I.C. § 5-14-1.5-2(c).
Pxaniple 1: A t rljority of a city's police
comttssioners gather to discuss previbusly
intervhewedjob candidates prior to a fonmlvote
on the matter. This qualities as a `nicotine"
under the ODL
Example 2: Prior to a public meeting, a majority
ofinenttels ofa city zoning appeals board told
a private session with die board's attorney.
Board members questioned the attorney about
legal mttels related to a constriction project
that was tie subject of a public session. The
private session constituted a meeting and
violated the ODL.
Example 3: A private foundation whose charge
is the betterment of education holds a forum to
release its most recent report regarding the
quality of education within a particular school
corporation. Four of seven school board
members from de subject city warn to attend to
hear the presentation. This is a `hreting" of the
school board iftte nYnibers decide as a group to
attend because de four weiribers constitute a
"governing body" that is taking "official action'
(receiving information) on `public business"
(the school corporation). If each of the school
board members receives an invitation and
idependennly makes a detemmnation about
whether to attend. it may not be a meting.
Meat is not a meeting?
The ODL lists seven types of gatherings riot
considered 'hYetings." A meting does not
inoixle die following:
• Any social or chalice gathering not intended
to avoid the requireiertts ofthe ODL;
• Any on-site inspection of a project or
program;
• Traveling to and attending meetings of
organizations devoted to de betterment of
govertnrn ;
• A caucus;
• A gatherig to discuss an industrial or a
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comrrercialprospect that does not include a
conclusion as to recomreridatiohs, policy,
decisions, or final action on the terns of a
request or an offer of public financial
resources;
• An orientation of members of the governing
body on their role and responsibilities as
public officials, but not for any other official
action or
• A gadering for die soh purpose of
admiirstering an oath of office to an
individual
EvanTle 1: Before a tax neasire is voted upon
in the General Asseribly, menbers of the
nilJority patty met to discuss to patty's
position The meeting is not subject to the ODL.
A political caucus is not trarsfomr>ed into a
m:etig subject to public scrutiny under the
ODL merely because persona attending such
caucuses happen to constitute a rrnjority of a
governing body.
Evanipte 2: A drainage committee decides to
met one evening in a troubled area to obtain a
fast -hand look at the problem This is not a
meeting and is not subject to the law as lone as
de committee does no more than inspecttie
problem
Example 3: A park board decides to make an
onsite inspection of its new lake, but it does not
givc public notice of its meeting, while at the
lake, the board nenhbers decide to appropriate
finds for a boat dock. The oro -sae inspection has
become a meting and is subject to the
requirements ofde ODL.
Ecample 4: A majority oftic town board travels-
to
ravelsto a meting together and readies mecmrt on
the outcome of various issues. The board
members claim this was not a meting because
they were traveling to and from a ' natiorkal
meting of town boards. The actions of the
board during their travel violated the ODL
because the manners took official action on
public business and did not simply travel to and
from to mecting.
Evatnple S: A local cafe is a popular spot for
morning coffee, and several members ofa town
board are aimrg the regulars. Frequently tie
corive sation turns to inners of beat concern on
the agenda for the next board meeting. The
group discusses the issues and often decides
'khat should be dor." Ths discussion violates
the ODL if the board rrenbers constitute a
nnjoriry of the governing body. By deciding-
issues
ecidingissues before the meting, the board members
have deprived the public of the oppornauty to
hear the debate deeding to a decision
Example 6: A county council and board of
comarssioners gather to discuss the potential of
an international company relocating to the
county. This is not a meeting so long as tare is
no concision as to recommendations, poli}',
decisions, or final action on the tents of a
request or an offer ofpublic financial resotrves.
Example is After the election of new school
board timbers, tie school corporation holds a
gathering of the board incribers for an
orientation of the board on tea roles and
responsibilities. During the orientation, the
board nimbers set and discuss the agenda for
to next meeting. This is a meeting subject to
the requuirerrerxs of the ODL because the board
took official action beyond just receiving an
orientation on teir roles and resporsbiliies.
Can a member of a governing body attend a
meeting electronically?
Oericsally, a member of the governing body
who is not physically present at the gathering
but participates by telephone, computer,
videoconferencing, or other electronic nears of
communication may participate in the meeting.
The rlernber, however, may not be courted
present and tiny not participate in final action
What is official action?
A group is a govesnshg body and subject to to
ODL only if it takes "official action" "Official
action"means to receive infommtiar% dclibetate
make recommendations, establish polity make
decisions, or take final action I.C. § 5.14.15-
2(d).
Etanrple 1: A city council schedules a meeting
to set h rig and firing guidelines for city
employees. The meting involves official action
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since policy is being established.
Evample 2: A inning board hears a presentation
from an architectural film regarding the
designation of historic preservation areas. No
proposals are made nor are votes takcn. Yet, the
board does take officialaction because the board
is recessing information on public business.
Moat is a serial meeting?
A serial meeting is a series of small meetings
held by a governing body it an attempt to avoid
the requiremcahts of the ODL To address this,
the General Assembly arrended the ODL in
2007 to prohibit a serial meeting. By definition
the serial meting law can only be violated by
governing bodies of siK or mare idMduals. A
serial mcting occurs when members of a
goveming body participate in a series of at least
two meetings and allof the following conditions
are int:
• One gathering is attended by at least three
mniiers but less than a quorum;
• The other gatherings include at least two
members oftre governing body,
• The sten of different members parti:spatirq
at least equals a quorum;
• The gatherings concerti to same subject
matter and are held within a period ofseven
days; and
• The gatherings are held to take official
action on public busies.
For purposes of the serial meting section a
member of the governing body atterds by being
present it person or by telephonic or other
electronic reams, e.xcltding email.
What if the need for a public meeting is
uncertain?
All doubts under the ODL must be resolved in
favor of requiring a public meeting, and all
exceptions to the ark requiring open meetings
must be interpreted narrowly.
Ahat is significant about ereruth-e sessions?
Executive sessions are sigtiiticant because the
ODL permits governing bodies to met privately
tinder certain circumstances, "Eeecurive
session" is defied in IC. § 5-14-15.2(f) aid
mans a meeting from which the public is
excluded, except that die governing body may
adrni those persons necessary to carry out its
Purpose. The ODL sets out the specific matters
about whish a public agency can hold an
executive session These include iistances Ike
govemareru strategy discussions w ih respect to
collective bargaining and litigation, interviews
Of prospective employees, job performance
evaluations, and the purchase or lease of
Property by the public agency. For a complete
list iqg, see Section Two ofths guide.
Ecample 1: A local public works board meets in
executive session before considering a tax
Proposal because there have been nrmrs die
Treasure may be challenged on constitutional
grounds. Unless litienion is actually pending or
threatened in writing, this is a violation of the
ODL
Example 2: A bcal school board mets it
execurrve session to discuss aikged sexual
harassmerr of a fellow enpbyee by a teadher in
to district The board calls the teacher in to the
executive session to dscuss to eonplairt. Ths
is a pernnssrbk exectuicc sessions, so long as the
board limits- its action to discussion of the
comphiu and does not take ally final
disciplinary action agaast die teacher.
Evanrple 3: A town board mets in executive
session with is attorney and the attorney for a
person wha has filed a civil nidus action against
the town The purpose of the meting s to
discuss sealenxait of the lawsuit. This violates
the ODL because de meting includes
adversaries.
Evanrple 4: A local public works board erects in
execlaive session to open bids for a sewer
Project. Unless authorized by federal or state
statute, or tie bids are class Sed as confidential
by statute, to executive session would violate
die ODL.
Example 3: The governing body of a state
agency neers in executive session to discuss
records containing trade secrets. Under the
Access to Ptblk Records Act, which is
addressed in Sections 3 and 4 of this guide, such
records are exempt from pubic inspection, This
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discussion is appropriate for an executive
session.
i
When must a public ogertet• give nonce of an
e,recuthv session?
Public notice ofan executive session most be
given 48 hours it advance of every session,
excluding Saturdays, Sundays and legal
holidays, and Inst state the throe, date, location
and subject natter by reference to the specific
statutory exception ceder which an executive
session nay be held.
Example: A corrin sion posts notice indicating
it will meet it executive session to discuss
"personnel ratters authorized under the Open
Door law." Unless the specific statutory
exception is ilentifed, this is a violation There
are executive session instances which albw
executive sessions for specific types of
personnel natters (e.g. a job performance
evaluation): but there is no instance allowig a
metim to discuss "personnel matters."
Mien can a governing body take final action at
on item which is the subject of an erecutne
session?
Final action (ie. a vote) must be taken at a
nret it-- open to the pub lic.
Example: A board meets in executive session to
review an idividuars job perib annce. At the
next regular board meeting, the presiding officer
arumwKes the board has voted to temninnate the
eInployee. This is a violation ofI.C. § 5-14-1.5-
6. l(c). The board's vote, or foal action, was not
taken at an open meetig. The board can take
decisions in the executive session but cannot
take final action in executive session
A PUBLIC AGENCY'S RESPONTSIBILITIES
UNDEP THE OPEN DOOR LAW
The ODL requires public agencies to schedule
and conduct mectings it a fashion that enhances
the public's access to and understanding of
governental meetings. The folbw ing question
explore these requirements.
Wien can I see a copy of the meeting agenda so
1 will know the order of proceedings?
A governing body of a public agency is not
required to use an agenda, but if it chooses to
utilize ore, the agency mut post a copy of the
agenda at the entrance to the location of the
meeting prior to the rneting. In addition, the
public agency Inst descrbe each agenda tem
specifically during a meting and may not refer
solely to an agenda item by number. The ODL
does not prohibit a public agency S-om changing
or adding to is agenda during the meting.
Example: The clerk posts the agenda outside de
meeting room one lour prior to the meetirn.
This is not a violation of the ODL because the
agenda was posted prior to the meting. Unlike
the meting notice, the agenda is not required to
be posted 48 hours prior to the meting.
Evanrpie: The presiding officer of a meettig
announces the next vote by saying, "Now we
will vote on Item 2, the purchase ofproperty at
200 Alain Street" This was not a violltbn
because the reference was not to the tem
number alone.
Suppose I am unable to attend an open meeting
and want tofind ind out what happened. What ran I
do?
You can obtain a copy of the meeting
iemmnunda. The ODL requires the folbwite
memoranda to be kept:
• date, time, and place ofthe meting;
• the members ofthe eovemig body recorded
as either present or absent;
• the general substance of all matters
proposed, discussed or decided; and
• a record of all votes taken by tdi6dunl
mmrbers, ifthere is a rolicall.
The memoranda are to be available within a
reasonable period of time after the meting for
the purpose of infornirng the public of the
governing body's proceedings.
Shut a governing body keep minutes, of its
meetings?
There is no requirement it the ODL for a
public agency to keep minutes of its tnecting.
Afintes ofa meeting, ifany, are to be open for
public inspection and copyilg. A public agency
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achy not deny access to initiates of a nretitg
shypl<• because dry are still in "draft" form or
have not yet been approved. Such records are
disclosable public records user the APRA. See
Sections 3 and 4 ofthis handbook.
Mutt if errors occur in the minutes of an open
meeting'
The govetnilg body may correct inin tes offs
meetings and mike corrections to the record
where errors have occurred it properly
recording the minutes. Modification and
amendments may be made to entries ofininaes.
Hot,, will I knit, if an open meeting has been
scheduled?
The ODL requires public notice ofdate, time,
and place ofany meetings, executive sessions, or
of any rescheduled or recomYred meeting at
least 48 hours prior to the meeting, excluding
Saturdays, Sundays, and legal holidays. A public
agency must post a notice of meetings at the
prin4al office of the agency, and enc, such
office exists, at de place where the meeting is to
be held. See Section 2 of this handbook
regarding I.C. § 5-14-1.5.5. State agencies are
also required to provide electronic access to
meeting notices on the Internet. There may also
be oilier statutes governing notices ofparticular
meztings. See Appendices D and E for sample
meeting notices.
Example: A board posts a notice that ind •rates a
public meeting wiillbe held "after the executive
session" This is not proper notice because it
does not provide the tier the Ireeting is
scheduled to begin
TMat if a meeting is necessmy to deal with an
emergency?
If a meeting is called to deal with an
emergency involving actualor threatened dairy•
to person or property, or actual or threatened
dintptim of goverrurental activity tinder the
public agency's juursdiction, the 48-hour notice
requirement does not apply. News credit which
requested notice ofinetirns in accordance with
I.C. § 5-14-1.5-5(b)(2) must be given die sarre
notice as members ofthe goveming body. Thr
public must be provided notice by the posting of
the notice outside the principal office of the
public agency.
What special notice requirements apply for the
media?
For governing bodies holding regularly
scheduled meetings. notice reed only be given
once each year to all news radia which have
trade a tinely request in accordance with I.C. §
5-14-1.5-5(bj 2).'Notices for executive session
and additional open meetings mtst be delivered
48 hours before a rreeting to news media which
properly requested such not kes.
May a governing body rote by secret ballot?
During a meztig of the governing body of a
public agency, the governing body cannot vote
by secret ballot.
Erample: A coni rissim votes by written ballot,
which may be signed, initialed or Y8 unsigred
at the idiyduals discretion This is a secret
balbt and thus a violation oftle ODL.
In :chat manner should a rote be taken?
The ODL does not requite votes to be taken it
any particular manner. so long as a secret ballot
is not utilized.
Example: At a meeting of all three nrrrbers of
the board of county comm sioners, orr
corrnrissiorer suggests John Doe would make a
good county bridge superintendent- Tle other
two commissioners agree, and the staff is
directed to inform Afr. Doe Ir is the new bridge
superintendent. No formal motion is made and
seconded and no roll call vote is taken The
appointment is valid because the ODL does not
require the commissioners to take a formal vote.
Slat• I bring a v ideo camera or tape recorder to
an open proceeding to record a meeting?
A person has the rt under the ODL to be
present at a public ntretig, other than an
executive session and to record the meeting by
videotape, shorthand, or any other irrthod of
recording. subject to reasonable restriction as to
equ} rrent and use that may be imposed by the
governing body. Rules and reguilations
prohibiting the use ofcameras, tape recorders or
other recognized man of recording a meting
are void.
SOUTH BEND & SAINT JOSEPH COUNTY
HISTORIC PRESERVATION COMMISSION
NOVEMBER 18, 2013 MEETING
ALL COMMENTS ARE LIMITED TO THREE MINUTES PER PERSON
GUESTS: PLEASE SIGN THIS LIST SO THAT
YOUR PRESENCE CAN BE NOTED FOR OUR
MINUTES
Print Name
Address Signa
State of Indiana
St. Joseph County ss:
Personally appeared before me, a notary public in and for said county and state,
the undersigned KWilson who, being duly sworn says that she is of
competent age and is President & Publisher of the South Bend Tribune, a daily
newspaper which for at least five (5) consecutive years has been published in the
City of South Bend, county of St. Joseph, State of Indiana, and which during the
time, has been a newspaper of general circulation, having a bona fide paid
circulation, printed in the English Language and entered, authorized and
accepted by the post office department of the United States of America as
mailable matter of the second-class as defined by the act of Congress of the
United States of March 3, 10879, and that the printed matter attached hereto is a
true copy, which was duly published in said newpaper. '
1 time(s), the dates of publication being as follows:
November 4, 2013
Subscribed and sworn to before me this 4th
of November 2013
day
�UU►�SL1 �I _ L�
kheryl June Morey
Notary Public
Resident of St.'Joseph County
My Commission expires December 21, 2016
My commission expires December 21, 2016
Charges: $5.74
Ad # 4418725
Ad Number: 4418725, Publication: TRIB, Magnification: 1X
A meeting of the Historic Preser-
vation Commission (HPC) of
South Bend and St. Joseph
County will be held on November
18th, 2013 at 7:00 p.m. 13th
floor Room 1308 of the County-
Building, South Bend, Indi-
Agendas are available in
-IPC Office or may be ob-
tained via email at
SBSJCHPC@co.stioseph.in.us
Additional matters not requiring a
Public Hearing may be added to
this agenda prior to the Meeting.
Timothy Klusczinski, President
1t: 11:4
MINUTES OF A MEETING OF THE
HISTORIC PRESERVATION COMMISSION
OF SOUTH BEND & ST. JOSEPH COUNTY
November 18, 2013
13t' Floor Conference Room
County City Building
South Bend, IN 46601
I. CALL TO ORDER
President Klusczinski called the meeting to order at 7:00 p.m.
Members Present: Timothy S. Klusczinski, Thomas Gordon, Mike Voll, Javier Aguilar, Jerry
Niezgodski
Members Absent: Lynn Patrick. Dave Steinhauer, Kevin Buccellato
Staff Present: Larry Meteiver, Legal Counsel; Catherine Hostetler, Director; Elicia Feasel,
Assistant Director
Staff Absent: Steve Szaday, Preservation Specialist/Inspector
Members of the Public Present: Mike Wheeler, Jose Lopez Sr.
II. PUBLIC HEARING
A. CERTIFICATE OF APPROPRIATENESS
1. 13271 Adams Road COA#2013-1107A Landmark
Representation by Mike Wheeler, owner
STAFF REPORT
CONCERNING APPLICATION FOR A
CERTIFICATE OF APPROPRIATENESS
Date: 7 November 2013
Application Number: 2013-1107A
Property Location: 13271 Adams Road
Architectural Style/Date/Architect or Builder: 1871/Italianate style applied to a 3 -bay I-house/Joseph Singer, builder
Property Owner: Michael Wheeler
Landmark or District Designation: Local Landmark
Rating: Outstanding
DESCRIPTION OF STRUCTURE/ SITE: The red brick 2 %z storey Italianate has a solid stone foundation. The windows
have segmental brick arches and segmented window frames, double hung 2/2 and 2/1, with fixed transoms on the second floor.
The gable roof has asphalt shingles deep cornices with brackets and dentil moulding. The front porch is open with turned posts
and a concrete stoop. The Cherry Road porch has square posts with brackets and a wide dentil frieze with brackets. There is a
west side rear one storey ell with French Doors. There is a large English Barn north of the house with vertical wood siding and a
steel roof. The west side has three louvered vents and two modern sliding windows. The south side has what appear to be
original sliding doors and a modern door with multiple panes and a pressure treated wood deck and pergola; there is a modern
garage door at the cast end. The East side has two louvered vents and two fixed 6 paned windows and what appears to have been
an entry that is now permanently sealed. The North side also has an entry that has been sealed with modem material.
ALTERATIONS: The roofing materials are not original to the house (COA 2009-0821). The French doors, new siding on the ell
were approved with COA#2001-0713-1.5 Pine trees and 2 Walnut trees were removed in the right of way for a utility upgrade
with COA 2007-0501. The English Barn has a number of modem additions in the windows and openings; the deck with the
pergola and the steel roof.
APPLICATION ITEMS: Cover exposed wood with similar color of vertical steel panels.
DESCRIPTION OF PROPOSED PROJECT. The homeowner will cover the surface of the barn with vertical steel panels
resembling barn siding to make the structure weather -tight. This is standard stock ribbed steel sheeting.(See attached photo) The
large sliding doors will also be covered. The panels will be affixed directly to the wood siding with screws. The original
louvered vents will not be covered. The interior of the barn is insulated and paneled with knotty pine. It is a work shop and can
accommodate 4 cars.
STANDARDS AND GUIDELINES:
The Commission has the authority to determine the architectural merits and the extent of any proposed treatment, renovation, or
addition to a historic landmark. The commission will require drawings, plans, specifications, and/or samples where appropriate.
A. Maintenance
The maintenance of any historical structure or site shall in no way involve any direct physical change except for the general
cleaning and upkeep of the landmark. The Commission shall encourage the proper maintenance of all structure or sites.
B. Treatment
Treatment shall be defined as any change of surface materials that will not alter the style or original form. Such improvements
include re -roofing, glazing, or landscaping lawns and may involve a change that can potentially enhance or detract from the
character of he landmark. A treatment change of any surface whether on the landmark or in its environment may require a
Certificate of Appropriateness if it significantly alters the appearance of the landmark. Although these kinds of changes may not
require a Building Permit, a Certificate of Appropriateness may be necessary. The commission should review the proposed
treatment for character and style consistency with the original surfaces.
C. Renovation and Additions
Renovation is the modification of a structure, which does not alter the general massing while and addition, is a change in mass. A
modification, which involves the removal of a part of the landmark, should be considered under demolition (see demolition).
Additions to landmarks should not detract from the original form and unity of the landmark and should not cover singular
examples of architectural detail. Additions to landmarks should be added in a manner that does not disrupt the visible unity of
overall appearance of the site. The proportions, materials and ratios of the existing structures should be carried through in the
additions. Care should be taken not to change or alter the following:
1. Structure—Necessary structural improvements, where safety demands should be accomplished in such a way as to cause
minimal visual change to the original style and construction.
2. Material—Additions and improvements involving any new material in the landmark should be of the same material as the
original. It should be the same size and texture. An alternative material may be allowed if it duplicates the original.
a. wood—all wood trim should conform with existing trim in shape and size.
STAFF RECOMMENDATION: Staff recommends approval of the siding. The Landmark Standards allow for alternative
materials if it duplicates the original, which the proposed steel siding does. The current condition of the structure is porous and
the insulation is obvious through the gaps in the wood siding throughout the barn. The original fabric of the bam has been
modified through the decades and the original wood siding will be under the proposed steel siding. Also it is unclear if the barn
is actually landmarked. The Ordinance to landmark this property cites that "The improvements located upon said land can be
commonly described as 13271 Adams Road"; the survey cards record only the c.1871 house and 1976 correspondence only
mention the landmarking of the house.
Prepared by C. D. Hostetler, Director
On a motion by Mike Voll with a second by Jerry Niezgodski to approve as submitted.
Vote: 5 – 0 Unanimous.
COA#2013-1107A Approved.
B. NATIONAL REGISTER NOMINATION
1. City Cemetery – update
III. HEARING OF VISITORS
IV. REGULAR BUSINESS
A. APPROVAL OF MINUTES – October 21, 2013 approved by general consent.
– October 25, 2013 approved by general consent.
B. TREASURER'S REPORT –Distributed. Discussion of 106 Environmental Review and how
it relates to the funding the City issues to HPC each year.
C. STAFF REPORTS
1. Correspondence –Circulated.
2. Routine Maintenance Exclusion Approvals None.
3. Director's Report –Distributed.
4. Assistant Director Report –Distributed. Highlights of National Conference.
5. Preservation Specialist Report None.
6. Legal Counsel –Discussion regarding when South Bend became incorporated; Larry
is seeking the exact date.
D. COMMITTEE REPORTS
1. Presidents Report – Distributed Indiana Open'Door Law highlights.—
V.
ighlights.
V. OLD BUSINESS
2
VI. NEW BUSINESS
A. Nominating Committee 2014 — Chair calls for motion of a nominating committee for
2014 slate of officers. Mike Voll agreed to chair.
B. Southhold Preservation Awards — Discussion.
C. Restore Michiana 2014 — Discussion.
VII. ADJOURNMENT
On a motion by Jerry Niezgodski with a second by Tom Gordon to adjourn.
Vote: 5 — 0 Unanimous.
Meeting adjourned at 7:55 p.m.
Attest:
Se etary Date
3