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HomeMy WebLinkAboutNovember 2009AGENDA OF THE NOVEMBER 16 , 20W:. : COMMISSION MEETING Regular Meeting THIRTEENTH FLOOR- ROOM 1308 County -City Building MONDAY, November 16, 2009 7:OOPM III. HEARING OF VISITORS Department of Public Works -Riverside Drive Presentation O IV. REGULAR BUSINESS H I. CALL TO ORDER, ROLL CALL II. PUBLIC HEARING A. APPROVAL OF MINUTES " A. CERTIFICATE OF APPROPRIATENESS W ' 1. COA# 2009-1013 1410 East Wayne East Wayne i 2. COA# 2009-1015 831 Park Avenue Chapin Park 0 3. COA#2009-1026 1126 E. Wayne S. East Wayne r J3. 4. COA#2009-1102A 1307 E. Wayne St. N. East Wayne Directors Report B. National Register Nominations: 4. Assistant Director Report H : 1. City Cemetery—update D. COMMITTEE REPORTS: C. Landmarks 1. President's Report 1. St. Paul's Cemetery -update b 2. Rushton Apartments -update III. HEARING OF VISITORS Department of Public Works -Riverside Drive Presentation O IV. REGULAR BUSINESS H A. APPROVAL OF MINUTES " October 16, 2009 W B. TREASURER'S REPORT S Location Report i C. STAFF REPORTS 1. Correspondence r J3. 2. C of A Approvals Directors Report 4. Assistant Director Report 0 5. Legal Counsel D. COMMITTEE REPORTS: " 1. President's Report IV. OLD BUSINESS COA#2009-0803 510 River 1 T Resolution 09-02 Report V. NEW BUSINESS Workshops, Restore Michiana and Southhold Awards 2010 VI. ADJOURNMENT `a"A1SS10ryE�S or 0 H Hl P *1 STAFF REPORT CONCERNING APPLICATION FOR A CERTIFICATE OF APPROPRIATENESS Date: November 2,2009 Application Number: 2009-1013 Property Location: 1410 East Wayne Street Architectural Style/Date/Architect or Builder: Colonial Revival /1952/ Property Owner: Mr. and I'VIrs. John Voll I.andmarh or District Designation: nation: East Wayne Street Ra ti fig. Non-C(intributin- DESCRIPTION OF STRUCTURE/ SITE ' : The house at 1410 E. Wayne is a 1 112 storey frame construction faced with flagstone and aluminum siding with an, irregular plan. It has a front gable roof with simple rake trim covered with asphalt shingles. There is a flagstone chimricy in the center of the gable. There are two gable dormers at the front and a large shed dormer in the near. The windows are an integrated system of 2/2 double hung aluminum windows and altillihittin storms set on stone sills with louvered shutters. The stied porch roof is supported by an ornamental iron support and has a concrete stool). There is a one storey rear addition with a "greenhouse" type bay window, ALTERATIONS: The house has alumintmi siding and storm doors. The rear 14xl6 addition was added in 1959 as a screened in porch. The garage was moved further away from the house in January, 1959. The house was re -roofed in April, 2002 with COA42002-0405. APPLICATION ITEMS: Replace existing single pane aluminum windows with Marvin thermo-pane aluminum clad wood double hurig, windows. DESCRIPTION OF PROPOSED PROJECT: The homeowners wish to completely remove the 20 original single pane aluminum, window -storm window systern in the body of the house and replace with Marvin theri-no-pane aluminum clad wood double hung windows replicating the 2/2 muntin pattern. The wood aluminum clad windows have a wider frame and will reduce the light by 2 1/8 inches. In discussions with Mr. Derbin of Riverside Construction the original window system is composed of an inexpensive aluminum that has very little or no insulating value so the window frames become very cold the winterand very hot in the summer. STANDARDS .AND GUIDELINES: East Wavne Street: C. WINDOWS AND DOORS Window and door frames are of Nvood or steel (some casements) or in the case of brick structures, stone sills and brick lintels. Where metal or vinyl siding has been applied, window trim has been covered. Storm windows are of wood or aluminum, Required Original windows and doors shall be retained including saslies, lintels, sills, shutters. decorative glass, pediments, hoods, and hardware. When deteriorated beyond repair, they shall be replaced with units and trim resembling the original. Recommended Wood frame storm windowsand doors painted to match the original should be used but should not dainage existing frames. If new sashes or doors are installed, the existing or original materials, design, and,hardware should be used, When metal storm doors are used, they should be painted, anodized or coated to match the existing. When awmings are used they should be of canvas material. Prohibited Original doors, windows and hardware sballnot be discarded when they can be restored and re -used in place. New window and door openings which would -alter the scale and proportion of the building shall not be introduced. Inappropriate new window and door features such as aluminum insulating glass combinations that require removal of the original windows and doors shall not be installed. Not Recommended Awnings. hoods. and IAc shutters made of metal, vinyl. or Fiberglass should not be used if they wouW detract frorn the existing character orappearance of the building. STAFFRECOINIMENDATION: This project poses some issues as the Staffhas never seen a windoNv systern quite like this one. The window frames are very narrow and therefore sash light is large. Clearly the proposed double liting windows will niter the took of the house by reducing the size of the sash light 'Ind increaslllg the size of the firanic. Interior storms would not alleviate the teiiiperatLire.;*'inoistui-eJletklllg problems kti„ith the firarnes. "S,,ish Packs"are.not an option since there would be no compatible frames to insert them into, '['he installation of Casement Windows which have a narrower frame would alter the took of the house ,is Nvell; and iii,-iy increase the number of windows in eacli opening to two. The Office called I [OPE'S Steel kVindows for all estimate for a 36” x 56— steel frame window in their residential Landmark Series and was given the estimate of 53,500.00 per frame per window excluding the cost of the double pane glass. That would give the base cost ofthis window replacement project at 570,000.00 excluding the cost of the glass panes and installation. Staffreconiniends approval of tile proposed repkicc,nient windows in this nota -contributing house as all ecortornical solution to an original window system I'llat does not appear to have an affordable in-kind replacement option. Application FOR Cern fieate of Approprianess Historic Preservation Commission of South Bend & St_ Joseph County 125 S. Lafayette Blvd., South Bend, indiana 4,6601 Nailing Address: County City Building, Snuth Band, lndiaruz �iC;i Phone: 574-2359-798 • Pax: 574-235-9578 • Email: SB5)CHPC@)co.st-josgb-irLus Website: littp://wws, stjnsephcountyindiaiia.coni/s(l►p/index.lttml 01-TICE USE ONLY»>y» DO NOT COiVIPLETE Ai\'Y EArIRIES COiUVIN'ED IRr THIS BOX »>"> OFT1C1' t(SE O,\II.Y Date Received /3 ©c -r• -200? Application Number /0/3 Past Reviews: LV -VES (Mkeof L461 Rev;ew) 54PR• 200 Z._.__ .. [ NO Staff Approval authorized by: 'Title: Historic Commission Review Date: iG /la tr [� Local Landmark [j 'Local Historic District {;varve} � W4 pwes [] National Landmark n National Register District (Name) -Certificate of Appropriateness: [� Denied 0 Tabled F� Sent To Committee ❑ Approved and Issued i)A1E � Address of Property for proposed work: E u'r`ic �` r -e i ` rim '. Street Number and Street Name Name of Property Owner(s): (Plme Pant) 1 �� � f' -s `) tt , -_U c i�__...__........_"_.-_..........._..._ __—._._.._......._ _....._................. Address of Property Owner(s). {�S, A IVA 1- 1 '� tO 1" 5 i Contractor(s) Name: QTR. i �1> �" 1 L"c I:. S "oe C0 p -s - Contract Company Name: r:s►1 k., e .. S i,9 Z? co /-Is 1 A i VC, Tt 0 Contractor Address- ,oQ L city: 'I l X14 '4tv/ - tM Phone: l" 7 4- 5 Current Use of Building:f (Single, family - Minti-f amilu - com"tercial - Government - lydustrial - Va nant - etc) Type of Building Constniction: 4i/Cn' !'f, 4A1 t~/ '? j ' r' (VIVow,I frame - Brick - Sterne - Stec! - Conrretc- other) Proposed Work: Klin -kind [:] Landscape [jNew ❑ Replacement (not in-kind) E] Demolition , (in= il:an one baa nvy be cheded) Description of Proposed Work: R tA r"' L --'t., c= � � i a' � 6 �' ' ° � � Z_ y � �� A L' c`/A'i }e- f4' 3 ` AA, v,' � � � l i.. t\.�1. {�: `S !�'.L/ s.:. A L�+ /� J .rt...i'Y`� �,. � `,+..✓ - Owner/Contractor: Fax: ��`� 1 �f e-mail (This o!j;, w i rit rise with only erre designee) a and/or - _--........ ..... ...._ —._.. _...... , _.._......_.._... __.... _ ...._._._.__._.._.._. -- Ar-1111CAT70NREQ t1iRl: WENTS ARE LISTED ON REVERSE SIDE �--- i i .wwhoR:% O . T R A!,,' 0A°W AND F1011)ERN AT Till! SAME I 11 EE. j fi=t H X i -if -,V SCREE J ..'!+x ,�,;,� ',"f4, °3vwa^•- b, . dr > ;": :.•;"",moi>i�6 1 •smr<. za..w...r,.•-,«ro.. rowwsb9a.rx,..»+..w,vawc,+.�w.,..a....ari.�$6a°,w+wr.,.A.u«.,.c'.l.Yi,bed"L'aW;ai,,,,...�',wrta 1410 E. Wayne St. October 13, 2009 i 4 Q3 :44:.4,"'h�•,. �.�` - :?�.., •., ate•:`: a � � � z•.na.. .. T� ,+ca,.ion QQ 9�P ~eHAS ix'` • ar: �~�4"'"w,.,.�w '..mow, ti. ^'"...,> ••-w, �""w.yw '�wy�• �"Y-�,.. i 4 i . { R Y 9�P ~eHAS ix'` • ar: dos 31. 1410 E. Wayne. November 3, 2009 Zlh fR STAFF REPORT CONCERNING APPLICATION FOR A CERTIFICATE OF APPROPRIATENESS Date: October 15, 2009 Application Number: 2009-1015 Property Location: 831 Park Avenue Architectural Style/Date/Architect or Builder: T-plan/1885/Architect unknown _ Property Owner: Karen Gindele Landmark or District Designation: Chapin Park Rating: Contributing DESCRIPTION OF STRUCTURE/ SITE: The home at. 831 Park Avenue is a two storey structure with an irregular plan set upon a brick foundation. The exterior walls are wood clapboard with corner beads. Roof is a hipped gable with asphalt shingle, molded wood fascia and a plain frieze board. The porch features a spindled .frieze. Bay window on South side has mini -mansard roof and bracketed cave. Windows are 1/1 wood double hung with label head. ALTERATIONS: Mini -mansard porch roof has been replaced with a hip roof. In-kind replacement of traditional wooden storm door-CofA 2008-0919. Foundation and basement repair-CofA 2007-1127. Replacement of corroded tin roof with new copper roof on bav window-CofA 2006-0308. Removal of current replacement concrete steps and wrouiit iron hand rails and restored the original front porch floor, wooden steps and handrails; Access steps to pre -district door added to rcar-CofA 2005-0825. APPLICATION ITEMS: (Summary -see attached letter) Replace two basement windows with glass block for security and water tightness. Existing windows are very close to the ground in the alley and house itself is close to the alley. Most problematic window has a hole in it and the metal frame has rusted. Regular flooding in the alley would cause a new" wood sash window to rot quickly and a single pane could be broken easily, allowing a person to fit through it so a bar would have to be installed across it. Regarding the idea of a window well -too close to the alley and would .risk becoming damaged, especially in the winter when cars slide around. The second window is not as deteriorated but it would probably be good if it resembled the other window. Dryer vent is currently installed in place of one of the three panes. Homeowner states that she has observed other basement windows in the neighborhood and the addition of plastic or glass plates over existing; single pane windows, in her opinion, look worse than the glass block. Honieoti mer will try to find small square glass blocks to use .as these seem historically earlier and less obtrusive. DESCRIPTION OF PROPOSED PROJECT: The homeowner has engaged Hcrshberger Masonry to replace the two single pane basement windows with new glass block windows. The windows proximity to the alley raises concerns of damage due to vehicle traffic, rocks through the windows, water flooding, and people breaking in. Homeowner advises that she will try to find small, square blocks as she believes they will be more sympathetic to the historic nature of the house. STANDARDS AND GUIDELINES: It. EXISTING STRUCTURES C. WINDOWS AND DOORS Window and door frames are in. most cases wood and vary depending upon the style of the home. Many are double hung windows with wood trim and sills. Brick structures have stone sills and brick lintels. In some cases where aluminum siding has been applied, the window and door trim has been covered. About half of the structures in the dis'trict have aluminum storm windows; the other half have wood storm windows. Required Original windows and doors shall be retained including sashes, lintels, sills, shutters, decorative glass, pediments, hoods and hardware. When deteriorated beyond repair, they shall be replaced with units and trim resembling the original. Recommended Wood storm windows and doors painted or finished to match the original should be used but should not damage existing frames. If new sashes or doors are installed, the existing or original materials, design and hardware should be used, When metal storm doors are used, they should be painted, anodized or coated to match the existing. When awnings are 1 0 41, used, they should be of canvas material. Prohibited Original doors, windows and hardware shall not be discarded when they can be restored and reused in place. New window and door openings, 'which would alter the scale and proportion of the building, may not be introduced. Inappropriate new window and door features such as metal, vinyl or fiberglass awnings, hoods or aluminum insulating glass combinations that require removal of original windows and doors, shall not be installed. Not Recommended Fake shutters that would detract from the existing character or appearance of the building should not be used, STAFF RECOMMENDATION: Staff recommends approval of the replacement of the existing basement windows with glass block. Existing windows are deteriorated and given the proximity to the alley where the windows undergo regular abuse due to vehicle traffic and water problems, in-kind replacement may not be the most feasible option as they too may deteriorate at an accelerated rate. Furthen-norc, if replaced with an in-kind single pane window, the horilcowner has stated the need to install bars over the window for added protection, which would obstruct the window details, The two glass block windows will not be directly visible from the street, only frons the alley and seem to offer the appropriate precautionary features that the homeowner is looking to obtain by replacing these windows, Application - FOR - Certificate of Appropriateness Historic Preservation Conunission of South Bend & St. Joseph County 125 S. iafavcqte Blvd., South Bend, Indiana 4t(1)01 A1aiHng Address: County City Building, South Bend, Indiana 4i,t,tli Phone: 574 -?'i5 -9M • Fax: 574-115-cf57ii • Email: SBSJC:HPC@,co.st-joseph.ita its Wetx>ita: htip'//wwtv.stjost!phcountyindiana.corn/.*hp/ uidex.htnll OFFICE USE ONLY»»» DO NOT COMPLETE ANY ENTRIES CO,NI4INED IN 7711S BOX »»» OFFICE USE 0,N Y Date Received 16" OC -7' 2-01>9 Application Number__. • !1' /S Past Reviews: Ct.t"�ES {t�t,f at is:: u�-r:��>_. 40 MAY -406 g [ } NO Staff Approval authorized by. Title: Historic Coinruissfon Review Date: ll --"4 " '°FOO Local Landmark ['Local Historic District (,%amr) Li National Landmark J National Register District CVartr) Certificate of Appropriateness: [-j Denied [] Tabled E] Sent To Committee [1 Approved and Issued VAtF Address of Property for proposed work; est LAC Street Number and Street ddvntr Name of Property Owner(s): (Pimse Print)- rt �_ L n - i in d e 1 C Address of PropertyOwner(s): ""_ ' t �°'' �"' "rr r'`'`n tie✓:� Its ttF'dlf; t f -t IYSt, �itr'Y �'"t tliDi+✓.twYi �'-)'t ✓f Fo rJL rstr Contractor(s)ltiartle: Contract Company Name: JW Contractor Address: � 3 1'16 -b7 City: ttr,SC ft ft'w, MC Phone: Current Use of Building: fin�lt �arn�ly ;Sirgir F:t�ntiy - ;Sttu)tr f;;!n,t3; .Cunt+ru'r..a: - (;^�errrtzvtt-1.^.s:t«>tr,�i -Natant -etc } `type of Building Construction: (N9a7d Fr;tmr - f3ria - Stan. - Steel -Concrete - Ofhr) Proposed V%fork: ? [] In-kind ElLandscape n New '❑ Replacement (not tn•kimf) i Demolition (rnmc tt»tn one ba o4y be citt"ed) Description of Proposed Work: tet-i-er Owne rlContractor. Fax: c#-rnaii rrn»t»tyrrr.OnNone dtaijner.) ilt�bl....'..... .............. _. .._..asci/cr._......._�..._..__..___-.._.._._..._ _.._..,......... A.PP1JCAI16Nt RL QUIRIDNIEN'IS ARI: LIS7`I:D ON REVERSE' SIDE -- fiat Park Avenue South Bend, IN 46616 October 14, 2009 To the Historic Preservation Commission: 1 would like permission to replace two basement windows with glass block for security° and water -tightness. When I spoke informally with Catherine I'lostetler about the ongoing foundation repair, she advised against this, and 1 understand why glass block is not historically congruent, but I think it is the best solution for the problem. The existing windows are very close to the ground in the alley and the house itself is, close to the allev. In one window, the most problematic, the middle lite of three had a crack and now has a hole,'I believe because a stone or rock from the alley was thrown against it. I've had problems with mice as a result. The frame is metal and has rusted, and I don't see how to replace the single pane. T he dimensions of the opening are 33"w x 14 "li; the frame is set in 2 �i" from the face of the brick, and its bottom is only 4" from the ground. There is often flooding in the alley, and there have been water problems along that north wall. A wooden frame sash would be liable to rot quickly. The opening is big enough that a person could fit through it if the glass were broken, so a single Trane does not seem advisable, and I would have to put a bar across it. It would also not make sense to build a window well so close to the alley; cars and SUVs come dangerously close to the shed and house as it is, and in winter vehicles slide around and get Stuck there. I would rather not have something closer to cars that could be damaged, although on the positive side it might slow a Skid. The second window, also on that side, has not deteriorated nearly as much, and in one of its three panes I have the dryer vent, so it is smaller and less attractive for entry into the house. les not urgent to replace, but eventually it would probably he good if it resembled the other window, On the south side I did replace a sash window with another sash, and I had a brick window well built to replace the old ribbed steel or aluminum one. The window was not a standard size and it cost $500, while the window well cost another $135. 1 don't see the need to follow that same practice for the two alley winclows. 1 have looked at many basement windows on lily neighborhood walks, and as far as I can tell, about half are glass block and half are sash windows. Over many single -paned titi=indol+-s people have placed plastic or glass }dates flush with the foundation wails, presumable= for safety from both people and water. I think these windows look worse than the glass block. i would try° to find small square glass blocks to use; these seem historically earlier and less obtrusive, but I have no exact knowledge. I have enclosed photographs of the (wo windows. .lam prepared to speak to the Commission if I need to. Thank you for your consideration. Cordially, !r / Karen Gindele IV,So lit Pon q ;V 7z IV, rill NO zo WAY TAIT? NOW, Lo*kWillark Ave. November 3, 2009 ............ All LAST 1 Ask Z a-, STAFF REPORT CONCERNING APPLICATION FOR A CERTIFICATE OF APPROPRIATENESS Date: October 30, 2009 Application Number: 2009-1026 Property Location: 1126 E. Wayne Street S. Architectural Style/Date/Architect or Builder: Colonial Revival/1927/H. Russell Stapp, ArchitectlWhitcomb & Keller Property Owner: Berry, Daniel and Deborah Landmark or District Designation: East Wayne Street Rating: - Contributing DESCRIPTION OF STRUCTURE/ SITE: The home at 1126 E. Wayne Street is a two storey structure with an irregular plan set upon a concrete foundation. The exterior walls are brick. It has a slate gable roof with simple entablature and gable returns. One storey side wing with pent roof at 2nd floor line carried around house. Gable canopy entry with arch under and gable returns with brackets, brick stoop. The windows are double hung 6 over 1, brick soldier course lintels and cast concrete sills. One storey rear enclosed porch, enclosed by vertical wood siding with flat roof, concrete slab on brick. Two car brick garage with double swinging doors with windows, slate gable roof with cornice and trim returns. ALTERATIONS: None known APPLICATION ITEMS; Replace (2) garage doors (carriage style) with (1) carriage door. No windows. Have not used for cars in 30 years (doors small). Want (1) door so is more able to be utilized for cars. DESCRIPTION OF PROPOSED PROJECT: The homeowner has engaged Raybuck Construction to replace the existing garage doors with a single, insulated overhead door in a style sympathetic to the existing carriage doors, trim and hardware, see style P2C. The proposed garage door will not have the windows as in existing, presumably for safety precautions. Homeowner states that the new garage door will be, "more conducive to being used for our autos and more accessible by me." STANDARDS AND GUIDELINES: II. EXISTING STRUCTURES C. WiNDows AND DooRs Window and door frames are of wood or steel (some casements) or in the case of brick structures, stone sills and brick lintels. Where metal or vinyl siding has been applied, window trim has been covered. Storm windows are of wood or aluminum. Required Original windows and doors shall be retained including sashes, lintels, sills, shutters, decorative glass, pediments, hoods, and hardware. When deteriorated beyond repair, they shall be replaced with units and trim resembling the original. Recommended Wood frame storm windows and doors painted to match the original should be used but should not damage existing frames. If new sashes or doors are installed, the existing or original materials, design, and hardware should be used. When metal storm doors are used, they should be painted, anodized or coated to match the existing. When awnings are used they should be of canvas material. Prohibited Original doors, windows and hardware shall not be discarded when they can be restored and re -used in place. New window and door openings which would alter the scale and proportion of the building shall not be introduced. Inappropriate new window and door features such as aluminum insulating glass combinations that'require removal of the original windows and doors shall not be installed. Not Recommended Awnings, hoods, and fake shutters made of metal, vinyl, or fiberglass should not be used if they would detract from the existing character or appearance of the building. STAFF RECOMMENDATION: Staff recommends approval of the replacement of the garage door, supported by the auxiliary nature of the structure and its placement toward the rear of the house. Furthermore, the carriage style of the garage door is comparable in style to that of the two original garage doors and will not detract in appearance from the surrounding structures. Application - FOR - Certificate of Appropriateness Historic Preservation Commission of South Bend & St. Joseph County 125 S. Lafayette Blvd., South Bend, Indiana 46601 Mailing Address: County -City Building, South Bend, Indiana 46601 Phone: 574-235-9798 • Fax: 574-235-9578 • Email: SBSJCHPCQco.st joseph.in.us Website: http://www.sgosephcountyindiana.com/s chp/index.html OFFICE USE ONLY »»» DO NOT COMPLETE ANY ENTRIES CONTAINED IN THIS BOX »»» OFFICE USE ONLY Date Received /-F Oe -7 2609 Application Number t'a O R - i0 `8 Past Reviews: F1 YES (Date of Last Review) E1 'NO Staff Approval authorized by: Title: Historic Commission Review Date: 16 NO V 260,9 E] Local Landmark Eiv Local Historic District (Name) EAV.9.0 ,g F1 National Landmark [] National Register District (Name) Certificate of Appropriateness: Ej Denied F� Tabled ❑ Sent To Committee E] Approved and Issued DATE Address of Property for proposed work: o� G(//4 C%,(�r �:� Street Number and S eet Nam Name of Property Owner(s): (Please Print) ��� ��,[A �✓ Address of Property Owner(s): Contractor(s) Name: RA.q h o eK Contract Company Name:-,���q,, ��% � I DA Contractor Address: / " � / y 'V ; City: Mi's dJ )V+14 /I'A/A J/V Y&5 `v Phone:%? " o796?" Current Use of Building: _('9-AXA-G (Sing � Family — multi -Family) Commercial — Governmeht .— Industrial = Vacant - etc.) Type of Building Construction: RILL Proposed Work: In-kind (more than one box may be checked) "`""" Description of Proposed Work: (Wood Frame — Brick — Stone — Steel — Concrete — Other) Landscape [j New'-AReptacement (not in-kind) 0 Demolition D W%A) f Owner/Contractor: Fax: 17Y'� �' ' 01? e-mail (This office will correspond with only one designee) % and/or — APPLICATTON REQUIREMENTS ARE LISTED ON REVERSE SIDE — From the Desk of Deborah R Berry 1126 E. 1Nayne St. So., South Bend, IN46615 October 18, 2009 Historic Preservation Commissions of South Bend County City Bldg South Ben.ci, IN 46601 Re: Property at 1126 E. Wayne. St. S. 9'o Whom It 34ay Concern: Enclosed is our check and application for the above property. 'We are requesting permission to replace the carriage garage doors that are 8o yrs. Old They have been repaired on several occasions over the past 30 yrs of living here and are now in need of replacing. We are wanting to replace with a single carriage house, insulated door so the garage is more conducive to being used for our autos and more accessible by me. (I have hit the old ones a few times) I am enclosing a picture and the manufacturer of the requested new doors. They will be insulated with the carriage trim and hardware. I did not send a picture of existing ones as .fir. Doolittle said he would have to take a picture again anyway. 'We would like to start this project as soon as possible due to winter approaching sooner than expected Thank you for your help and assistance with this matter. Sincerely, Deborah R. Berry Enclosures � � 'S+�Ik��'���•N" � .ry t-. y �br � x� ���t�.ti'ry^�!`�- ���� a ► f _._�? C ,' y ,. X f + -S' ?. 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Presiden Ed Premitiim Option . 77�777777777•Presidential Premium proVldesacompletelywrM'- covered surface. - d Vertical tongue and groove ' White::: . Almond Sane' ' Desert Tan'* White' " , `vinyl boards are appbed Window frames and designs come In white on almond and 3£ �} x� ;': - over the steelsurface. - sandtode door; unless otherwise specified Oard.S ere Desert tan not available in t8'section-heFghts i t --� r oards n a 4 .-.. .. .. •:Design trim b M1 �} '° app is overihe venc�ai = A' �., i x;:::,_.;•' _ `b rryatthedeslgns b },f .-.o # i °„�'' ' ` <x n .:a-'; described in this brochure Y.� r3 :' '>. =;;< `. ri =~ g:; ?*;1i' :., •': Presidential Premium is ovah a in-wfifte only. yy ... ... .:< �,RJr M .: ^s^+5�+,•..:.+i+rrs�*+-+-;:m , +v, � . .. ., .. . �i�tc ..; �� �. � :. � .:. � . - ,.. _�,�.....-'.� .:'Above -door 1s painted gray to highlight the vertical:...;, boards: Actual product is only available In white. ;. Base door and overlay material are ' Dandles ) _.'.: witoodgrairttextured..:. 15 designs available.' ' 'n hiteonl: '. .,;Overlaycotor.is availableI ..w Y _..:.: -:.. - :..::. Presidential Series: doors are available Carnage Knocker Kit ..:. Hammi;red Iton ':'.' Carriage Hand *Steel Handle upao 1Q'.in height: Windows area: Handle available in most heights; however m H>Inges Decors ve . •dware doors'over 8 ,maybe moreF. aesthetically pleasing without Ste . ea e: on ult our dealer'. :. el:Heritage_Hinge, ..windows. Pi ..s c... s ., .Y. -:-.. .-.....•.:....:. _ ' fior detal s.:' :':: ::.:: '. Steel Strap Hinge: 1 . .....:...... _.. 5 window.designs available. Iron Stud.witii Screvv •_ . The -Presidential4. Series,base.andP. Plastic Strap Htnge:`..':.. overlays can be painted: Safe -Way �. '. specifies'Sheirwih-WilGarrls•,`; Hammered,lronHinge VinylSafeT'” paint colors only (available - . " Y. , . "' Hammered iron Stud - .in_Slierwin;Williams Duration• Exterior, .. Plastic Heritage Binge Coating or :SuperPaint' Extenor Paint).: . 4 steel strap hinges and 2 steel handles provided on single doors 8 steel strap hinges And 4 steel Failure to use this paint Wiil, void the 'peddles provided on double doors. Additional itemsere riptional roduct Warran w Steel Breakout Door Construction' ie , G� .. A¢ z i ..�,. ...ter-.� W F.�: Nylon to rovi a quiet Finish Painted. Coat : • A. Nylo d e � operation and Ion lastin A X`'' �- �"�� • B. rCoat. dura F C. Galvanized "yet... "� +: :-. . B:' Heavy. alvantzed 14 -gauge � ';�;',..��; D. e Steel' -: shard a vv r 's �= _.:. "C Jongue'andeailiegroove design .4- ..,, rovides wrti ht section t.'v� �S.rka :n- d - nts - i - Naby HIDA ®: SA E ` 1 :. ,�D/SMR •_•.• ' y...:� • � Aa SRfe-Way Door constentlY strives to improve V V / . \ ..GARAGE DOORS �, .. listed in this ' , : ` i our product all specification TI. informative brochure are subject to change'3814 'without notice or obligation. Printed color may East .U.S. 30 `• Warsaw, IN 46580 - from cheek with year .. ,vary actual ealo; please . 5744267-48 61 ' �. Fax::674267-2871 heal dealer for volar ewatchea.: ' : .. /.. 20081-26-68(i: ' ':::..:., '. , " WWW.Safe-WaydOOr.COItt' . i .. STAFF REPORT CONCERNING APPLICATION FOR A CERTIFICATE OF APPROPRIATENESS Date: November 2, 2009 Application Number: 2009-1102A Property Location: 1307 East Wayne Street North Architectural Style/Date/Architect or Builder: Tudor Revival/1928/11.R.Stapp Property Owner: Pam and Jeff Bickel Landmark or District Designation: East Wayne Street Rating: Contributing DESCRIPTION OF STRUCTURE/ SITE: The home at 1307 E. Wayne North has a 2 storey frame construction that is faced with brick and stucco with a rectangular plan. The house has a flared gabled roof with asbestos shingles, there is also a one storey gabled side section and a one storey flat rood section at the rear. There is a large front shed roof dormer; and front and rear gabled formers through the cornice. The windows are 6/1 double hung sash windows, there is a arched entry door with arched diamond-shaped multi -paned leaded glass side windows. ALTERATIONS: The screened -in front porch was noted as an addition on the August 1986 survey card. COA#2003-0109 Replaced 13 wood windows with Pella brand aluminum -clad wood windows: 3 double. hung windows on the east side, 1 double casement and 3 double hung on the west side and 6 rectangular double hung windows on the back of the house. Casement was replaced by a Pella casement window. Kitchen windows replaced to match windows in the rest of the home. Driveway replaced with solid drive way. APPLICATION ITEMS: Patio, seat wall, adjust slope of yard to drain away from the house, pergola. DESCRIPTION OF PROPOSED PROJECT. The homeowners are installing a wooden cedar pergola at the kitchen entry at the rear of the house. The pergola is inset between 4x4 pillars which are set in concrete and is attached to the house under the slope of the roof. The pergola is not visible from the street. The home owners are also adding landscaping features in the backyard. They are changing the grade to slope away from the house and creating a patio with an outdoor living space that includes raised stone seating and a fire pit per drawing submitted. The patio and stone seating and fire pit are being created using UNILOCK Riverstone product line. The rest of the backyard lawn is landscaped with trees, shrubbery and boulders. STANDARDS AND GUIDELINES: East Wayne Street: B. BUILDING SITE, LANDSCAPING AND ACCESSORIES Individual properties in the district are characterized by a house located in the center of a flat lawn, often divided by a walk leading to the front entrance. Several of the residences are sited on two or more building lots; however, the preponderance of the homes have been erected on a single lot. Most of the properties include a double garage, usually located at the rear of the property. The majority of garages are accessed from straight driveways leading from the main thoroughfare, while a few are accessed from the alley. There are also a few homes with a covered carport located at the rear of the property, as well as a few with circular driveways. Driveway and sidewalk materials include concrete, asphalt and brick All of the properties have trees and most have trimmed shrubbery and/or hedges. Most of the houses conform to a uniform setback line within each block. Required Major landscaping items, fencing, walkways, private yard lights, signs (house numbers) and benches which reflect the property's history and development shall be retained. Dominant land contours shall be retained. Structures such as gazebos, patio decks, fixed barbecue pits, swimming pools, tennis courts, greenhouses, new walls, fountains, fixed garden furniture, trellises and other similar structures shall be compatible to the historic character of the site and the neighborhood and inconspicuous when viewed from a public walkway. Recommended New site work should be based upon actual knowledge of the past appearance of the property found in photographs, drawings and newspapers. New site work should be appropriate to existing surrounding site elements in scale, type and appearance. Plant materials and trees in close proximity to the building that are causing deterioration to the building's historic fabric should be removed. However, trees and plant materials that must be removed should be immediately replaced by suitable flora. All high-intensity security lights should be approved by the Historic Preservation Commission. Prohibited No changes may be made to the appearance of the site by removing major landscaping items, trees, fencing, walkways, outbuildings or other elements before evaluating their importance to the property's history and development. Front yard areas shall not be transformed into parking lots nor paved nor blacktopped. Front yard areas shall not be fenced and fences shall not extend forward beyond the setback line of the house. The installation of unsightly devices such as television reception dishes and solar collectors shall not be permitted in areas where they can be viewed from the public thoroughfare. Not Recommended Telephone or utility poles with high-intensity overhead lights should be installed so that they cannot be seen from the thoroughfare. STAFF RECOMMENDATION: Staff recommends approval of these projects. Both are in the rear of the house and not visible from the street. The scale and materials of these projects are in keeping with and complement the exterior of the home. Application FOR - Certificate of Appropriateness Historic Preservation Commission of South Bend & St Joseph County 125 & Lafayette Blvd, South Bend, Indiana 46601 Mailing Adr1mg.- rrmt"fiy-rvky Building, c-..ju Bend, T -A— 46601 Phone: 574235-9798 0 F= 574-235-9578 * Email SBSjCHPC0mst-josephirLus Website hV//wwwstp-%phantn"diaMCDM/fgchp/mdexhtmI OFFICE USE ONLY >>>>>> DO NOT COAPLEU ANY MMMS CONAMID IN THIS BOX >>>>>> OFFICE USE ONLY Date Received t kAv--21- Application Number MO Z Past Reviews: [BA19S (Date of Lot Rmk.)jg!"&t E] NO Staff Approval authorized by: Title: Historic Commission Review Date. E] Local Landmark D�ocal Historic District (Name) n National Landmark F1 National Register District ovame) Certificate of Appropriateness: F1 Denied E] 11abled [:] Sent To Committee F, Approved and Issued DATE Address of Property for proposed work: ell SO 7 o ` <r-, -L,, ,,-77/ 'Street Number�andStreet m'e Name of Property Owner(s): (PIMe Print) Address of Property Owner(s): Contractor(s) Name: Ck"-'e4C hlitgolO Contract company Name: D6004AWPEF 13,�(L G« ClZr- a C j; Af Contractor Address: I,- f_+ mc)a_- Y'? City: Pit C� Phone: '51Y01-100 Current Use of Building,- Y (Single Family - Multi-Fandly- Commerdal - Government - Industrial - Vacant - etc-) Type of Building Construction: i3Ay6K. (Wood Frame - Erick - Stane - Steel - cancrde - Other) Proposed Work: E] In-kind E4=dscape ERNew Replacement (not inhnd) E] Demolition (more than one box my be d=td) Description of Proposed Work:/ l -7r, -,/,IL V'rl Ael-;,.>I- s Owner/Contractor Fax. 415, e-mail (M offlM wX carraqvW with only one designee) and/or APPLICATION REQUIRUMM ARE LISTED ON REVERSE SIDE — 1307. E. Wayne N. October 19, 2009 130 F Walaae, 3 qxq In LVIN 6") AID, RMNSTON' HAS A..*,,,Al.JT1--I*ENTIC LOOKING FiN(J.'AND PITCHED I:1�)G ES 'Il I'VI' 'Y OF REAL FLAGSTON."E. BEALTI PAVER COLORS* eLvEslwc%rt cicnant appcal'JM'r :11 tw" 1111mv in'ryed s41d(S' M%'t"Tlq-lw combhws the klurd,i!� ity of, oxi':1-vic "vidt OK' .1 MAM"r' And iluxibiliw -of mmir'll stolle, lt*,z an ideal (hoke fol the%c lool king Lomldendunng quality anal nrnvIv,,s aj,fwal to waMv' i}>•. comiy,,.rds, pool urrounck. tel—jcex1d pllk", W !,t SWAXf 241"Y 2 1 14' l60'c ' X r;' - X A K,,! L A pu Rtcwvatu f4 -,;-m X (-C-. X' -1 4 5, X 4 ':c. y 4.5m. 11 ILIA 1, x Suan MM um R " Lt. 12- X 2 4 ' X I �'. ' � m S'uAgf. 12* )( 12" )c I"" 3^)Mx 4.5—i PHOTOS Inp Un't; Car y(;'I Tr� Wp Rimlht� pll';'�s*'rin. Opl"ee� C-rpwl .0 • Location Budget as of 10-31-2009 Note: Includes transactions after the last posted date of 07-01-2009 Fund: 001 Ccunty General for 01 /01 /2009 thru 10/31/2009 L.oc: 037 Historic Preservation Account Unencumbered Original Addt'I/Adj Total Balance/Percent Object Description Appropriation Appropriation Appropriation Encumbrance 11075 Deputy Director 30,000.00 (28,731.00) 1,269.00 0.00 000 General Gov'T. 13, 851.25 46.17 46.17 11309 Historic Preservation Admin 36,050.00 0.00 36,050.00 0.00 000 General Gov'T. 26.57 0.16 4.24 11428 Part Time (Hrly) 0.00 30,000.00 30,000.00 0.00 000 General Gov'T. 54.98 18.33 18.33 10000 Totals *********************"`**************`** 66,050.00 1,269.00 67,319.00 0.00 21030 Office Supplies 500.00 126.90 626.90 25.56 000 General Gov'T. 28.45 28.45 28.45 22010 Gas Oil & Lubricants 880.00 (300.00) 580.00 0.00 000 General Gov'T. 264.17 82.55 82.55 22120 Garage & Motor Supplies 700.00 (400.00) 300.00 0.00 000 General Gov'T. 599.14 52.37 52.37 20000 Totals ***********'*******************`**`***** 2,080.00 (573.10) 1,506.90 25.56 31070 Other Contractual Services 24,500.00 2,000.00 26,500.00 0.00 000 General Gov'T. 32020 Travel 500.00 (400.00) 100.00 0.00 000 General Gov'T. 32050 Instruction & Training 900.00 (400.00) 500.00 0.00 000 General Gov'T. 32053 Public Relations 1,320.00 (1,000.00) 320.00 0.00 000 General Gov'T. 32200 Telephone 160.00 0.00 160.00 0.00 000 General Gov'T. 32350 Postage 1,594.00 (450.00) 1,144.00 0.00 000 General Gov'T. is Saint Joseph County User ID ksobecki 11/02/2009 10:51 AM Page 55 Unencumbered Unexpended Expenditure Balance/Percent Balance/Percent 1,736.33 (467.33) (467.33) (36.83) (36.83) 29,117.34 6,932.66 6,932.66 19.23 19.23 16,148.75 13, 851.25 13, 851.25 46.17 46.17 47,002.42 20,316.58 20,316.58 30.18 30.18 600.33 1.01 26.57 0.16 4.24 336.92 243.08 243.08 41.91 41.91 245.02 54.98 54.98 18.33 18.33 1,182.27 299.07 324.63 19.85 21.54 22,881.00 3,619.00 3,619.00 13.66 13.66 71.55 28.45 28.45 28.45 28.45 0.00 500.00 500.00 100.00 100.00 55.83 264.17 264.17 82.55 82.55 0.00 160.00 160.00 100.00 100.00 544.86 599.14 599.14 52.37 52.37 User ID ksobecki 11/02/2009 10:51 AM Page 55 It • 0 Location BU 9 as of 10-31-2009 Saint JosCounty Note: Includes transactions after the last posted date of 07-01-2009. Fund: 001 County General for 01/01/2009 thru 10/31/2009 Loc: 037 Historic Preservation Account Original Addt'I/Adj Total Unencumbered Unexpended Object Description Appropriation Appropriation Appropriation Encumbrance Expenditure Balance/Percent Balance/Percent 33010 Publication Of Legal Notices 300.00 0.00 300.00 0.00 72.26 227.74 227.74 000 General Gov'T. 75.91 75.91 33100 Printing 700.00 0.00 700.00 0.00 396.80 303.20 303.20 000 General GovT. 43.31 43.31 37100 Auto Lease 300.00 0.00 300.00 0.00 300.00 0.00 0.00 000 General Gov'T. 0.00 0.00 39010 Dues & Subscription 300.00 0.00 300.00 0.00 255.20 44.80 44.80 000 General Gov'T. 14.93 14.93 39750 Data Processing 400.00 0.00 400.00 0.00 0.00 400.00 400.00 000 General Gov'T. 100.00 100.00 30000 Totals •••""••••••••"••' '•'••' 30,974.00 (250.00) 30,724.00 0.00 24,577.50 6,146.50 6,146.50 20.01 20.01 Location Totals ""'•"••"•' 99,104.00 445.90 99,549.90 25.56 72,762.19 26,762.15 26,787.71 t 26.88 26.91 Investment Accounts 0.00 Transfer Accounts 0.00 72,762.19 User ID ksobecki 11/02/2009 10:51 AM Page 56 i 0 0 0 Location Budget as of 10-31-2009 Saint Joseph County Note: Includes transactions after the last posted date of 07-01-2009 Fund: 013 County Special Gifts for 01/01/2009 thru 10/31/2009 Loc: 037 Historic Preservation Account Original Addt'I/Adj Total Unencumbered Unexpended Object Description Appropriation Appropriation Appropriation Encumbrance Expenditure Balance/Percent Balance/Percent 00000 Gen Gov't 0.00 9,368.25 9,368.25 0.00 0.00 9,368.25 9,368.25 000 General Gov'T. 100.00 100.00 00000 Totals '**********`**«******«********«********* 0.00 9,368.25 9,368.25 0.00 0.00 9,368.25 9,368.25 100.00 100.00 23240 Other Supplies 0.00 2,478.00 2,478.00 0.00 0.00 2,478.00 2,478.00 000 General Gov'T. 100.00 100.00 20000 Totals *********"`*****`«"`*"*****`*`******* 0.00 2,478.00 2,478.00 0.00 0.00 2,478.00 2,478.00 100.00 100.00 Location Totals **`****"`**""""*""*"""""*"`* 0.00 11,846.25 11,846.25 0.00 0.00 11,846.25 11,846.25 100.00 100.00 Investment Accounts 0.00 Transfer Accounts 0.00 0.00 User ID ksobecki 11/02/2009 11:21 AM Page 23 E STAFF APPROVALS OCTOBER, 2009 226 Bartlett COA#2009-1005B In-kind re -roof 838 Park COA#2009 1007 In-kind replacement of small rear chimney 909 Riverside COA#2009-1013A In-kind storm door replacement Leeper Park COA#20091019 Restore Rose Garden paths per documentation from postcards and Kessler's plans 850 Forest COA#2009-1022A In-kind chimney repair/brick replacement 831 Park COA#2009-1022 In-kind brick foundation replacement/repair E Director's Report November, 2000 October 19 Green Ribbon Commission Meeting -Land Use and Green Building Corrunittee members October 20 St Paul's Cemetery info to Larry Meteiver; County Budget hearing on 2010 Budget cuts; petitioned to have part of HPC operating budget restored. October 21 Completed HPC meeting minutes, copies to Mayor and City Clerk; e- mail to Commissioners. Prepared and mailed Edgewater Liaison non -nation ballots. October 22 Prepared and submitted second Invoice to City of South Bend for $12,500.00. On-site visit to 1126 E. Wayne South. Completed Budget Reports. October 27 Collected data for annual CLG Report October 28 Met with Carl Littrell and Gary Gilot on the Riverside Drive/ bock Joint Tube proposed project on the perimeter of Riverside Drive LHD. October 30 Prepared and submitted out of line transfers to County Commission; submitted last half of October lees to "Treasurers Office; prepared Staff Reports for HPC November meeting. Participated in I3SSB Freaky Flower Friday fund raiser 5:30-8:30. November 1 Participated in NNN's Arts Cafe represented 1-111C and co-sponsored booth with City. November 2 Prepared Staff Reports; Landmark nomination for Rushton; followed up with Peg Luecke on COA; continued work on CLG report November 4 Continued with Staff reports and CLG report November 5-6 Completed Commissioners' packets for mailing and Staff reports and Approvals; submitted pay sheets; prepared letters for Mayor and President or County Cotnnvssioners for CLG report November 9 Attended and Participated in the Center for History Finance Cornnuittec meeting, continued CLG report November 10 Chaired Rotary Foundation Committee meeting at Indiana 'Trust; attended arca after hours "Green Drinks" with members of the Green Ribbon Commission and various members of university departments and architectural firms. November 11 Veteran's Day. November 12-13 Continued work on CLG, follow up on 106 Review on Adams Road interchange and the Ehninger Land-markcd farm; toured various City Cemeteries and 16021 Cleveland Road landmark that is going before Area Plan on 11/17 6W� at c.r :'und 001 County General Saint Joseph County L Lac 2009 2009-20102009-2010 2009 Descripti 2009 2010 2008 2009 Total 2010 Budget Budget Add/Adj Lac ct gra; Acct Descript= on Notes Notes Expand budget Budget Budgat Diff Diff Pct Budget C:Lac:037 037 11075 000 Deputy Director Historic $6,000 funded by City of South $6,000 funded by City of South 23,669 30,000 1,269 30,000 0 0.00% (28,731) Preservati Bend Grant. Bend Grant. on 037 1130:. C' ,G Historic Historic 36,050 36,050 36,050 36,050 0 0.00% 0 Preservation Admin. Preservati on 037 21030 0,00 Office Supplies Historic 624 500 627 200 (300) (60.00%) 127 Preservati on 037 22010 G00 Gas Oil & Historic 675 880 580 500 (380) (43.18%) (300) Lubricants Preservati on 037 22120 UJ Garage & Motor Historic 210 700 300 225 (475) (67.86%) (400) Supplies Preservati on 037 31070 -:30 Other Contractual Historic $13,000 funded by City of So $19,000 funded by City of So 37,457 24,500 26,500 20,016 (4,43.4) (18.30%) 2,000 Services Preservati Bnd Grt Bnd Grt on 037 32020 000 Travel Historic 180 5:10 101 100 (400) (80.00%) (400) Preservati on 037 32050 '30 Instruction & Historic 900 500 0 (900) (100.00%) (400) Training Preservati on 037 32053 =0 Public Relations Historic 596 1,320 320 0 (1,320) (100.00%) (1,000) Preservati on 37 32200 U,0 Telephone Historic 160 160 160 C 0.00% 0 Preservati on ---5732350 "':U Postage Historic 1,715 1,594 1,14: 1,000 (594) (37.26%) (450) Preservati on C.-17 33010,''::3 Publication Of Legal Historic 154 300 300 300 0 0.00% 0 Notices Preservati on 57 331007 vw0 Printing Historic 4,616 700 700 200 (500) (71.43%) 0 Preservati on L�:r ID cbodle tui 6/2009 8:38 PM Page 57 L Budget'And 001 County General • Loc Ac Descriptl Loc ct Obj Acct Description on 037 37100 000 Auto Lease Historic Total 2010 Preservati Notes Notes Expend Budget on 037 39010 000 Dues & Subscription Historic 300 300 Preservati (300) (100.00%) 0 522 on 037 39750 000 Data Processing Historic 2,209 400 Preservati 0 (400) (100.00%) .0 on 037 44250 000 Office Machines Historic 0 0.00% 0 Preservati on • i St Joseph County ' 2009 2009-2010 2009-2010 2009 2009 2010 2008 2009 Total 2010 Budget Budget Add/Adj Notes Notes Expend Budget Budget . Budget Diff Diff Pct, Budget 300 300 300 0 (300) (100.00%) 0 522 300 300 245 (55) (18.33%) 0 2,209 400 400 0 (400) (100.00%) .0 0 0 0 0.00% 0 User ID cbodle 1026/2009 8:38 PM 108,977 99,104 69,550 88,996 (10,108) (10.20%) (29,554) Page 58 Assistant Director's Report HPC Meeting 11.16.2009 1. Goals —Met with Catherine H. to discuss feasibility of goals. Met with Wayne D. to discuss goals that require his input. 2. Green Ribbon Commission Develop and add HPC input regarding embodied energy and respect for traditional building to the final draft of the Energy Efficiency and Conservation Strategy to be submitted to American Structurepoint. Discussion with Commissioner Todd Z,eiger on the feasibility of S. Michigan (Fat Daddy Block) as a potential building for energy retrofitting. Discussed other possible City buildings as well. —Email Land Use/Green Building committee to request the Master Energy Audit as compiled by Notre Dame students. 3. City Cemetery National Register Nomination Long discussion with Amy Walker of Dl-1PA. She sent a long explanation email as well. Basically, the nomination is not as far along as it seemed... We need to expand the Statement of Significance, which is currently based on Schuyler Colfax, to include more Architecture, Landscape Architecture, and Social History. More photos, more maps, compare to other cemeteries. —Downloaded appropriate NRN forms. Began transferring data from previously submitted document. Visited other cemeteries, took photographs and made observations. 4. Continue reviewing/organizing all computer files on Assistant Directors computer (and shared files). Completed. 5. Fall/ Winter Newsletter —Began ternplate for a new branded look. Building email listsery from multiple sources Developing reoccurring segments and begin details of those segi-nerrts. Contact HPC members for interviews. 6. Continue reviewing 2009 Historic Preservation Commission Meetings. Completed. Print mailing list and labels for liaison ballots for Edgewater. Stuff envelopes. And again, print mailing list and labels, stuff envelopes. 8. Two on-site visits with Wayne D. and Catherine 11. for CofA photographs. 0 See Back Page »» 9. Nomination of Historic Districts of South Bend, Indiana as the 2010 Best Places to Buv an Old House, published by This Old House magazine and PreservationDirectory.com Correspondence with Sue Solmos, South Bend Division of Community • Development, Residential Marketing Specialist and Todd Zeiger, Historic Landmarks Foundation —Met with Sue S. and Todd Z. Ultimately, this committee decided to nominate "The Historic Districts of South Bend", nothing in the county. Began preparing nomination for submittal. —Met with Sue S., Todd Z., and Tom Price to discuss nomination details. Collected information from all sources, compiled into final nomination and submitted nomination. 10. Update forms/templates files in our computer to reflect current Commissioners and HPC staff. 11. Subscribe to neighborhood association listservs and update contacts. 12. Develop template for Sponsorships/ Partnerships Model. I will be using this model for all projects in order to involve more stakeholders and more opportunities for funding. 13. Historic Brick Streets Map project Begin contacting stakeholders and generating interest. • 14. Organize office supplies closets (all three), transferring outdated supplies to the storage room. 15. Correspondence with Russ of MACOG regarding webpage updates. 16. Researching the details of becoming an education provider for professional organizations such as AIA, USGBC, ASID, etc... so that our programming (Window Workshops, etc...) would be accredited. 17. Historic Bike Route —Met with Kathy Schuth of James Childs Architects to discuss the HPC completing an online brochure of Historic Bike Route, as prepared by a Leadership South Bend group. 18. Landmarks Assessment Discussion with Catherine and Wayne regarding the assessment of ALL of the Local Landmarks. Discussion with Commissioner Todd Z. regarding status of project. Will proceed with assessment project. 19. Attend South Bend Masonry Day, hosted by International Masonry Institute, • International Union of Bricklayers and Allied Craftworkers Local 4 IN/KY, and Rose Brick and Materials. 2 Historic Preservation Commission President's Report — November '16th, 2009 N1CIIORAND131I 10/06 5:00 PM -6:58 PM: I111C Work Session for Resolution 09-02 (as proposed). General discussion over topics related to Commission/Staff procedures regarding COA applications and management. Members Present: Timothy Ktusczinski- President, David Sassano, Linda Riley, and Lynn Patrick (late arrival). Members Absent: Todd Zeiger, Sandy Rossow and .fent' Niezgodski. Staff Present: Catherine Hostetler - Director and Larry Mete iver-Legal Counsel. o David Sassano raised several issues related to COA management, improving Public perception thru the application process, enflorcement thereof and staff checklist iorms used to determine if a COA was required or not (i.e. dead tree removal). o Linda Riley recalled scenarios relating COA procedures to projects inside the Fast Wayne Street historic District and also raised the topic of permission 1,01- dead ordead tree removal. o Lynn Patrick was concerned that adopting new Staff procedures could be perceived as an admission to problems and questioned the formality of aclopting policy by "resolution." She wanted the HPC to consider leaving well enough, alone. o Larry Meteiver cautioned that a board resolution is the preferred fonn for changes in departmental policy and shouldn't be seen as anything more than standard procedure. "lt's just a Robert's Rules thing... No big deal." o Timothy Klusczinski remarked that new procedures in the COA process ser\,e our need for continual improvement. A further benefit of policy would avoid common pitfalls and disagreements that arise during public meetings. Consistent policy keeps everyone on the same page and will help our department process ('OAs more efficiently. Klusczinski proposed minor changes for language in the current draft.. ■ In response to a C011.for dead tree remorul (r(lised h.y Commissioners .Sassano and Rik), Klilsezinski stated that it is less critical for tree removid pose, than as (i mechallism to guarantee that rclducenicllt trees be re -planned, as recommended ended bh district Guidebooks and coillilloll sense. The tree cunapy is an importunt.kature of the historic thorolrgllfilre. The COil is clu-rell111, the onli me(h(inislll fill projects 111C11!(Illlg ir'eC' !17(!11 {l£�rClilL111. Kli1s(-fiiiski (li(I ltal h(!r'c (rlty immediate concern o1'Cr IIPC staff's InallcWerliellt of tree relnoI'al (rand rephullirlg) in accordance with South Bend Cit v Forester recommendations. ■ Slwaking to HPC egfarceinent abllit'1" there is {r growing need that P -111(llties be assesse(l.fol• construction projects that de/j, district/property slandurds — esp. conducted without permits rind ccrlifiuiles. 77le power to Teti j fines has been Proposed ill the past. ■ It is important to consider the opinions (?)"Commission Inembcrs that could not {lttend this session. o Catherine Hostetler commented that as far as COA procedures, "Absc.>lutcly! We need something." Catherine shared an in-depth COA process plan from the City of Indianapolis. Both Lang Meteiver and Timothy Klusczinski requested the link to that resource. See: http:%`us��s.indv. o\;`Vitv'DIID'if1P("R sources -Pros s`policies'020 tctl�� _..._-. _.- .. _... - _..__ ....._ ._ -.. She also shared a new staff checklist form, now in use — serving as a project Rlllow-up and inspection report. 10/19 7:OOPM: HPC Monthly Meeting. See Minutes. Special note: David Sassano - Architectural Historian revealed that this would be his final meeting with the HPC since he would be relocating to Washington D.C. for job opportunities. All members thanked Commissioner Sassano for his time and service with the HPC and in the broader interest of local preservation. He will be sorely missed. The search for a replacement Architectural Historian will begin immediately. • 0 11 CJ 2010 Historic Preservation Commission Meeting Schedule January 25 February 22 March 15 April 19 May 17 June 21 July 19 August 16 September 20 October 18 November 15 December 20 SOUTH BEND & SAINT JOSEPH COUNTY HISTORIC PRESERVATION COMMISSION November 1.6, 2009 MEETING GUESTS: PLEASE SIGN THIS LIST SO THAT, YOUR PRESENCE CAN BE NOTED FOR OUR, MINUTES Print Name E 11 Address Signature MINUTES OF A MEETING OF THE HISTORIC PRESERVATION COMMISSION OF SOUTH BEND & ST. JOSEPH COUNTY November 16, 2009 13"' Floor Conference Room County City Building South Bend, IN 46601 I. CALL TO ORDER: President Klusczinski called the meeting to order at 7:00 p.m. Members Present: Timothy S. Klusczinski, President; Todd Zeiger; Linda Riley, Secretary; Lynn Patrick, Vice President; Jerry Niczgodski, Treasurer; Staff Present: Larry Meteiver, Attorney; Catherine Hostetler, Director; Elicia Dadlow, Assistant Director Members Absent: Sandra Rossow Staff Absent: None Members of the Public Present: Gary Dcrbin, Karen Gindele, Jeff Bickel, Bruce Wilson, Carl Littrell, John Voll, Gary Gilot I1. PUBLIC HEARING: 0 A. CERTIFICATE OF APPROPRIATENESS STAFF REPORT CONCERNING APPLICATION FOR A CERTIFICATE OF APPROPRIATENESS Date: November 2, 2009 Application Number: 2009-1013 Property Location: 1410 East Wayne Street Architectural Style/Date/Architect or Builder: Colonial Revival /1952/ Property Ovvner: Mr. and Airs..1ohn Voll Landmark or District Designation: East Wayne Street Rating:Non-Contributing DESCRIPTION OF STRUCTURE/ SITE: The house at 1410 E. Wayne is a 1 '/2 storey frame construction faced with flagstone and aluminum siding with an irregular plan. It has a front gable roof with simple raise trim covered with asphalt shingles. There is a flagstone clumncy in the center of the gable. There are two gable dormers at the front and a large shed dormer in the rear-. The windows are an integrated system of 2/2 double hung aluminum windows and aluminum storms set on stone sills with louvered shutters. The shed porch roof is supported by an ornamental iron support and has a concrete stoop. There is a one storey rear addition with a "greenhouse" type bay window. ALTERATIONS: The house has aluminum siding and storm doors. The rear 14x16 addition was added in 1959 as a screened in porch. The garage was moved further away from the house in • January, 1959. The house was re -roofed in April, 2002 with COA#2002-0405. APPLICATION ITEMS: Replace existing single pane aluminum windows with Marvin thermo-pane aluminum clad wood double hung windows. DESCRIPTION OF PROPOSED PROJECT: The homeowners wish to completely remove the 20 original single pane aluminum window -storm window system in the body of the house and replace with Marvin thermo-pane aluminum clad wood double hung windows replicating the 2/2 muntin pattern. The wood aluminum clad windows have a wider frame and will reduce the light by 2 1/8 inches. In discussions with Mr. Derbin of Riverside Construction the original window system is composed of an inexpensive aluminum that has very little or no insulating value so the window frames become very cold the winter and very hot in the summer. STANDARDS AND GUIDELINES: East Wavne Street: C. WINDOWS AND DOORS Window and door frames are of wood or steel (some casements) or in the case of brick structures, stone sills and brick lintels. Where metal or vinyl siding has been applied, window trim has been covered. Storm windows are of wood or aluminum. Required Original windows and doors shall be retained including sashes, lintels, sills, shutters, decorative glass, pediments, hoods, and hardware. When deteriorated beyond repair, they shall be replaced with units and trim resembling the original. Recommended Wood frame storm windows and doors painted to match the original should be used but should • not damage existing frames. If new sashes or doors are installed, the existing or original materials, design, and hardware should be used. When metal storm doors are used, they should be painted, anodized or coated to match the existing. When awnings are used they should be of canvas material. Prohibited Original doors, windows and hardware shall not be discarded when they can be restored and re- used in place. New window and door openings which would alter the scale and proportion of the building shall not be introduced. Inappropriate new window and door features such as aluminum insulating glass combinations that require removal of the original windows and doors shall not be installed. Not Recommended Awnings, hoods, and fake shutters made of metal, vinyl, or fiberglass should not be used if they would detract from the existing character or appearance of the building. STAFF RECOMMENDATION: This project poses some issues as the Staff has never seen a window system quite like this one. The window frames are very narrow and therefore sash light is large. Clearly the proposed double hung windows will alter the look of the house by reducing the size of the sash light and increasing the size of the frame. Interior storms would not alleviate the temperature/moisture/leaking problems with the frames. "Sash Packs" are not an option since there would be no compatible frames to insert them into. The installation of Casement Windows which have a narrower frame would alter the look of the house as well; and may increase the number of windows in each opening to two. The Office called HOPE'S Steel Windows for an estimate for a 36" x 56" steel frame window in their residential Landmark Series and was given the estimate of $3,500.00 per frame per window excluding the cost of the double pane glass. That • would give the base cost of this window replacement project at $70,000.00 excluding the cost of 2 the glass panes and installation. Staff recommends approval of` the proposed replacement windows in this non-contributing house as an economical solution to an original window system that docs not appear to have an affordable in-kind replacement option. After a brief discussion the homeowner agreed to amend the application to include an 8/8 muntin pattern for the replacement windows. On a motion by Linda Riley with a second by Jerry Niczgodski Vote: 5-0 COA 2009-1013 was approved as amended with a unanimous vote STAFF REPORT CONCERNING APPLICATION FOR A CERTIFICATE OF APPROPRIATENESS Date: October 15, 2009 Application Number: 2009-1015 Property Location: 831 Park Avenue Architectural Style/Date/Architect or Builder: T-plan/1885/Architect unknown Property Owner: Gindele, Karen Landmark or District Designation: Chapin Park Rating:Contributing DESCRIPTION OF STRUCTURE/ SITE: The [ionic at 831 Park Avenue is a two storey structure with an irregular plan set upon a brick foundation. The exterior walls are wood clapboard with corner beads. Roof is a hipped gable with asphalt shingle, molded wood fascia and a plain frieze board. The porch features a spindled frieze. Bay window on South side has muni -mansard roof and bracketed cave. Windows arc I/1 wood double hung with label head. ALTERATIONS: Mini -mansard porch roof has been replaced with a hip roof, lin-kind replacement of traditional wooden storm door-CofA 2008-0919. Foundation and basement repair-CofA 2007-1127. Replacement of corroded tin roof with new copper roof on bay window- CofA 2006-0308. Removal of current replacement concrete steps and wrought iron hand rails and restored the original front porch floor, wooden steps and handrails; Access steps to pre - district door added to rear-CofA 2005-0825. APPLICATION ITEMS: (Summary -sec attached letter) Replace two basement windows with glass block for security and water tightness. Existing windows are very close to the ground in the alley and house itself is close to the alley. Most problematic window has a hole in it and the metal frame has rusted. Regular flooding in the alley would cause a new wood sash window to rot quickly and a single pane could be broken easily, allowing a person to fit through it so a bar would have to be installed across it. Regarding the idea of a window well -too close to the alley and would risk becoming damaged, especially in the winter when cars slide around. The second window is not as deteriorated but it would probably be good if it resembled the other window. Dryer vent is currently installed in place of one of the three panes. Homeowner states that she has observed other basement windows in the neighborhood and the addition of plastic or glass plates over existing single pane windows, in her opinion, look worse than the glass block. Homeowner will try to find small square glass blocks to use as these seem historically earlier and less obtrusive. DESCRIPTION OF PROPOSED PROJECT: The homeowner has engaged Hershberger Masonry to replace the two single pane basement windows with new glass block windows. The • windows proximity to the alley raises concerns of damage due to vehicle traffic, rocks through the windows, water flooding, and people breaking in. Homeowner advises that she will try to find small, square blocks as she believes they will be more sympathetic to the historic nature of the house. STANDARDS AND GUIDELINES: 11. EXISTING STRUCTURES C. WINDOWS AND DOORS Window and door frames are in most cases wood and vary depending upon the style of the home. Many are double hung windows with wood trim and sills. Brick structures have stone sills and brick lintels. In some cases where aluminum siding has been applied, the window and door trim has been covered. About half of the structures in the district have aluminum storm windows; the other half has wood storm windows. Required Original windows and doors shall be retained including sashes, lintels, sills, shutters, decorative glass, pediments, hoods and hardware. When deteriorated beyond repair, they shall be replaced with units and trim resembling the original. Recommended Wood storm windows and doors painted or finished to match the original should be used but should not damage existing frames. If new sashes or doors are installed, the existing or original materials, design and hardware should be used. When metal storm doors are used, they should be painted, anodized or coated to match the existing. When awnings are used, they should be of canvas material. Prohibited • Original doors, windows and hardware shall not be discarded when they can be restored and reused in place. New window and door openings, which would alter the scale and proportion of the building, may not be introduced. Inappropriate new window and door features such as metal, vinyl or fiberglass awnings, hoods or aluminum insulating glass combinations that require removal of original windows and doors, shall not be installed. Not Recommended Fake shutters that would detract from the existing character or appearance of the building should not be used. STAFF RECOMMENDATION: Staff recommends approval of the replacement of the existing basement windows with glass block. Existing windows are deteriorated and given the proximity to the alley where the windows undergo regular abuse due to vehicle traffic and water problems, in-kind replacement may not be the most feasible option as they too may deteriorate at an accelerated rate. Furthermore, if replaced with an in-kind single pane window, the homeowner has stated the need to install bars over the window for added protection, which would obstruct the window details. The two glass block windows will not be directly visible from the street, only from the alley and seem to offer the appropriate precautionary features that the homeowner is looking to obtain by replacing these windows. On a motion by Jerry Niezgodski with a second by Linda Riley Vote: 5-0 COA 2009-1015 was approved as presented with a unanimous vote 0 L' STAFF REPORT CONCERNING APPLICATION FOR A CERTIFICATE OF APPROPRIATENESS Date: October 30, 2009 Application Number: 2009-1026 Property Location: 1126 E. Wayne Street S. Architectural Style/Date/Architect or Builder: Colonial Revival/1927/11. Russell Stapp, Architect/Whitcomb & Keller Property Owner: Berry, Daniel and Deborah Landmark or District Designation: East Wayne Street Rating:Contributing DF,SCRIPTION OF STRUCTURE/ SITE: The home at 112E E. Wayne Street is a two storey structure with an irregular plan set upon a concrete foundation. The exterior walls arc brick. It has a slate gable roof with simple entablature and gable returns. One storey side wing with pent roof at 2"`1 floor line carried around house. Gabie canopy entry with arch under and gable returns with brackets, brick stoop. The windows arc double hung 6 over 1, brick soldier course lintels and cast concrete sills. One storey rear enclosed porch, enclosed by vertical wood siding with flat roof, concrete slab on brick. Two car brick garage with double swinging doors with windows, slate gable roof with cornice and trim returns. ALTERATIONS: None known APPLICATION ITEMS: Replace (2) garage doors (carriage style) with (1) carriage door. No windows. Have not used for cars in 30 years (doors small). Want (1) door so is more able to be utilized for cars. DESCRIPTION OF PROPOSED PROJECT: The homeowner has engaged Raybuck Construction to replace the existing garage doors with a single, insulated overhead door in a style sympathetic to the existing carriage doors, trim and hardware, sec style P2C. The proposed garage door will not have the windows as in existing, presumably for safety precautions. Homeowner states that the new garage door will be, "more conducive to being used for our autos and more accessible by me." STANDARDS AND GUIDELINES: 11. EXISTING STRUCTURES C. WINDOWS AND DOORS Window and door frames are of wood or steel (some casements) or in the case of brick structures, stone sills and brick lintels. Where metal or vinyl siding has been applied, window trim has been covered. Storm windows arc of wood or aluminum. Required Original windows and doors shall be retained including sashes, lintels, sills, shutters, decorative glass, pediments, hoods, and hardware. When deteriorated beyond repair, they shall be replaced with units and trim resembling the original. Recommended Wood frame storm windows and doors painted to match the original should be used but should not damage existing frames. If new sashes or doors are installed, the existing or original materials, design, and hardware should be used. When metal storm doors are used, they should be painted, anodized or coated to match the existing. When awnings are used they should be of canvas material. 5 Prohibited Original doors, windows and hardware shall not be discarded when they can be restored and re- • used in place. New window and door openings which would alter the scale and proportion of the building shall not be introduced. Inappropriate new window and door features such as aluminum insulating glass combinations that require removal of the original windows and doors shall not be installed. Not Recommended Awnings, hoods, and fake shutters made of metal, vinyl, or fiberglass should not be used if they would detract from the existing character or appearance of the building. STAFF RECOMMENDATION: Staff recommends approval of the replacement of the garage door, supported by the auxiliary nature of the structure and its placement toward the rear of the house. Furthermore, the carriage style of the garage door is comparable in style to that of the two original garage doors and will not detract in appearance from the surrounding structures. Applicant was not present and was not represented otherwise. Discussion regarding 1. Height of existing doors and if height will change with new door 2. What the center pier is made of 3. Header 4. 2 Single overhead door exploration On a motion by Todd Zeiger with a second by Linda Riley Vote: 5-0 COA 2009-1026 was tabled with a unanimous vote STAFF REPORT CONCERNING APPLICATION FOR A CERTIFICATE OF APPROPRIATENESS Date: November 2, 2009 Application Number: 2009-1102A Property Location: 1307 East Wayne Street North Architectural Style/Date/Architect or Builder: Tudor Revival/1928/H.R.Stapp Property Owner: Pam and Jeff Bickel Landmark or District Designation: East Wayne Street Rating: Contributing DESCRIPTION OF STRUCTURE/ SITE: The home at 1307 E. Wayne North has a 2 storey frame construction that is faced with brick and stucco with a rectangular plan. The house has a flared gabled roof with asbestos shingles; there is also a one storey gabled side section and a one storey flat rood section at the rear. There is a large front shed roof dormer; and front and rear gabled formers through the cornice. The windows are 6/1 double hung sash windows; there is a arched entry door with arched diamond-shaped multi -paned leaded glass side windows. ALTERATIONS: The screened in front porch was noted as an addition on the August 1986 survey card. COA#2003-0109 Replaced 13 wood windows with Pella brand aluminum -clad wood windows: 3 double hung windows on the east side, 1 double casement and 3 double hung on the west side and 6 rectangular double hung windows on the back of the house. Casement was replaced by a Pella casement window. Kitchen windows replaced to match windows in the rest of • the home. Driveway replaced with solid drive way. R APPLICATION ITEMS: Patio, seat wall, adjust slope of yard to drain away from the house, pergola. DESCRIPTION OF PROPOSED PROJECT. The homeowners are installing a wooden cedar pergola at the kitchen entry at the rear of the house. The pergola is inset between 4x4 pillars which are set in concrete and is attached to the house under the slope of the roof. The pergola is not visible from the street. The home owners arc also adding landscaping features in the backyard. They are changing the grade to slope away from the house and creating a patio with an outdoor living space that includes raised stone seating and it fire pit per drawing submitted. The patio and stone seating and fire pit are being created using UNILOCK Riverstone product line. The rest of the backyard lawn is landscaped with trees, shrubbery and boulders. STANDARDS AND GUIDELINES: East Wavne Street: 13. BUILDING SITE, LANDSCAPING AND ACCESSORIES Individual properties in the district are characterized by a 11OUSC located in the center of a flat lawn, often divided by a walk leading to the front entrance. Several of the residences are sited on two or more building lots; however, the preponderance of the homes have been erected on a single lot. Most of the properties include a double garage, usually located at the rear of the property. The majority of garages arc accessed from straight drivexvays leading from the main thoroughfare, while a few are accessed from the alley. There are also a few homes with a covered carport located at the rear of the property, as well as a few with circular driveways. Driveway and sidewalk materials include concrete, asphalt and brick. All of the properties have trees and most have trimmed shrubbery and/or hedges. Most of the houses conform to a uniform setback line within each block. Required Major landscaping items, fencing, walkways, private yard lights, signs (house numbers) and benclles which reflect the property's history and development shall be retained. Dominant land contours shall be retained. Structures such as gazebos, patio decks, fixed barbecue pits, swimming pools, tennis courts, greenhouses, new walls, fountains, fixed garden furniture, trellises and other similar structures shall be compatible to the historic character of the site and the neighborhood and inconspicuous when viewed from a public walkway. Recommended New site work should be based upon actual knowledge of the past appearance of the property found in photographs, drawings and newspapers. New site work should be appropriate to existing surrounding site elements in scale, type and appearance. Plant materials and trees in close proximity to the building that are causing deterioration to the building's historic fabric should be removed. However, trees and plant materials that must be removed should be immediately replaced by suitable flora. All high-intensity security lights should be approved by the Historic Preservation Commission. Prohibited No changes may be made to the appearance of the site by removing major landscaping items, trees, fencing, walkways, outbuildings or other elements before evaluating their importance to the property's history and development. Front yard areas shall not be transformed into parking lots nor paved nor blacktopped. Front yard areas shall not be fenced and fences shall not extend forward beyond the setback line of the house. The installation of unsightly devices such as television reception dishes and solar collectors shall not be permitted in areas where they can be viewed from the public thoroughfare. Not Recommended ® Telephone or utility poles with high-intensity overhead lights should be installed so that they cannot be seen from the thoroughfare. 7 STAFF RECOMMENDATION: Staff recommends approval of these projects. Both are in the • rear of the house and not visible from the street. The scale and materials of these projects are in keeping with and complement the exterior of the home. On a motion by Linda Riley with a second by Lynn Patrick Vote: 5-0 COA 2009-1102A was approved as presented with a unanimous vote B. NATIONAL REGISTER NOMINATION 1. City Cemetery Elicia Dadlow-Nomination is in progress. Currently the content is being transferred from the new forms to the old form as requested by the DHPA. Amy Walker of DHPA spoke with Elicia and emailed her regarding the Statement of Significance. It will need to be expanded beyond Schuyler Colfax and pertain more to architecture and landscape architecture. C. LOCAL LANDMARKS 1. St. Paul's Lutheran Church Cemetery — Madison Twp. Larry Meteiver-HPC is working with the County Common Council rather than the City Common Council since this is a county property. The County form is different so Lary is working with that. The deadline for submission is the day before Thanksgiving. The County meets once per month rather than every two weeks as the City does. Submitted for the first reading at the December meeting; will come up for a vote at the January County Council meeting. 2. Rushton Apartments • Larry Meteiver-Submitted to City Common Council. Went to first reading November 9 and will come up again on November 23 for public hearing. III. HEARING OF VISITORS On a motion to advance HEARING OF VISITORS on agenda following COA by Todd Zeiger with a second by Lynn Patrick Vote: 5-0 Department of Public Works -Riverside Drive Presentation Carl Littrel along with Gary Gilot presented the Diamond Avenue Trunk Storm Sewer Outfall that will potentially take place on Riverside Drive and Angela Boulevard near the Brownfield Park. The park is not in the Riverside Drive Local Historic District. The Angela Boulevard Bridge is a Local Landmark. The only area that the HPC would be concerned with is the riverside of Riverside Drive along the West bank of the St. Joseph River. L IV. REGULAR BUSINESS A. APPROVAL OF MINUTES — October 16, 2009 Minutes were accepted without amendment. B. TREASURER'S REPORT Received. $6,000 requested to be transferred into "Other Contractual Services". Regarding 2010 budget outcome -Restored extra money for garage and motor supplies, including maintenance on the car, little over $1000 added back into "Other Contractual • Services" to pay for insurance on car as the car belongs to HPC, $245 reinstated to "Dues n and Subscriptions" for the National Trust Forum and the NAPC. Elicia will be working hourly until the end of the year and will go salary on January 1 ". C. STAFF REPORTS 1. Correspondence -File Circulated. Included letters for Architectural Historian position. 2. C of A Approvals -Distributed 3. Director's Report -Distributed 4. AD Report -Distributed 5. Legal Counsel -None D. COMMITTEE REPORTS 1. President's Report -Distributed. Include first part of report as memorandum of work session regarding Resolution 09-02 that is still pending; Accepted into record. Historic Preservation Commission President's Report — November 16th, 2009 iilEr IORANDUM 10/06 5:00 PM -6:58 PM: IIPC Work Session for Resolution 09-02 (as proposed). General discussion over topics related to Commission/Staff procedures regarding COA applications and management. Members Present: Timothy Klusczinski- President, David Sassano, Linda Riley, and Lynn Patrick (late arrival). Members Absent: Todd Zeigcr, Sandy Rossow and Jerry Niezgodski. Staff Present: Catherine Hostetler - Director and Larry Meteiver-Legal Counsel. o David Sassano raised several issues related to COA management, improving public perception thru the application process, enforcement thereof and staff checklist forms used to determine if a COA was required or not (i.e. dead tree removal). o Linda Riley recalled scenarios relating COA procedures to projects inside the East Wayne Street Historic District and also raised the topic of permission for dead tree removal. o Lynn Patrick was concerned that adopting new Staff procedures could be perceived as an admission to problems and questioned the formality of adopting policy by `resolution." She wanted the HPC to consider leaving well enough, alone. o Larry Meteivcr cautioned that a board resolution is the preferred form for changes in departmental policy and shouldn't be seen as anything more than standard procedure. "It's just a Robert's Rules thing... No big deal." o Timothy Klusczinski remarked that new procedures in the COA process serve our need for continual improvement. A further benefit of policy would avoid common pitfalls and disagreements that arise during public meetings. Consistent policy keeps everyone on the same page and will help our department process COAs more efficiently. Klusczinski proposed minor changes for language in the current draft.. In response to a COA for dead tree removal (raised by Commissioners Sassano and Riley), Khtsczinski stated that it is less critical for tree removal per se, than as a fnechanisnt to guarantee that replacement trees be re planted, as recommended by district Guidebooks and common sense. The tree canopy is an important feature of the historic • thoroughfare. The COA is currently the only mechanism for projects including tree management. Klusczinski did not have any immediate concern over HPC staff's management of tree removal (and replanting) in accordance with South Bend City Forester recommendations. ■ Speaking to HPC enforcement ability, there is a growing need that penalties be assessed for construction projects that defy district/property standards —esp. conducted without permits and certificates. The power to levy fines has been proposed in the past. ■ It is important to consider the opinions of Commission members that could not attend this session. o Catherine Hostetler commented that as far as COA procedures, "Absolutely! We need something." Catherine shared an in-depth COA process plan from the City of Indianapolis. Both Larry Meteiver and Timothy Klusczinski requested the link to that resource. See: httn: //www. indv. 2ov/eGov/City/DMD/IHPC/ResourcesfPaees/nolici es%20s ectio n%203.asnx. She also shared a new staff checklist form, now in use — serving as a project follow-up and inspection report. 10/19 7:OOPM: HPC Monthly Meeting. See Minutes. Special note: David Sassano - Architectural Historian revealed that this would be his final meeting with the HPC since he would be relocating to Washington D.C. for job opportunities. All members thanked Commissioner Sassano for his time and service with the HPC and in the broader interest of local preservation. He will be sorely missed. The search for a replacement Architectural Historian will begin immediately. • V. OLD BUSINESS A. COA#2009-0803 510 River On a motion by Todd Zeiger with a second by Linda Riley Vote: 4-0* *Commissioner Patrick excused herself and assumed the role of petitioner in this matter The handrail component of COA 2009-0803 was approved as previously presented with a unanimous vote. Public hearing was previously held regarding the entire COA. B. Resolution 09-02 Report After a discussion the Commissioners agreed to strike language regarding PowerPoint slides as Chairman requested being removed, as well as digital pictures on page three -to simply discussing images instead. On a motion made by Todd Zeiger with a second by Tim Klusczinski Vote: 3-0-2 abstentions Resolution 09-02 approved Also per discussion, COA document will stand as our only document to the public, whereas staff procedure will remain the same only to make a harder call as to what "in-kind" really is. Discussion on Commission to define "in-kind" and to determine language for what it is that staff approves. Possible check box on form or a stamp that denotes staff approvals as a waiver. is 10 -- - -- - - - - — - Final copy of procedures will be drafted and will be in effect once received. The approved draft of Resolution 09-02 can be added to a future Minutes Report. V1. NEW BUSINESS A. Workshops, Restore Alichiana and Southhold Awards 2010 Commission is entertaining the notion of doing any or all of these things. It is tentative and Tim doesn't have any problem with proceeding. Discussion will be continued next month. B. 2010 Nominating Committee Lynn to Chair the Committee. The plan is to meet for a Special Meeting. VII. ADJOURNMENT On a motion by Linda Riley with a second by Jerry Niczgodski the meeting adjourned at 8:47 p.m. Vote: 5-0 Attest: Linda Riley, Secretary C7 Date 11 Linda Riley, David Sassano and Todd Zeiger met with SBCSC John Strauss and Mike Szymanski, Construction Central, Inc's John Painter and Nick Coter, Ziolkowski's Brad Dennis and John Arndt of Hebard and Hebard at Monroe School at approximately 2:30 on July 23, 2009. The Commissioner's reviewed the color selections for the limestone coating and concluded that the SW 7037 was the closest match to the precast limestone being used on the addition. They also reviewed a large slate sampler and also concluded that what was presented was a very close simulation to what was currently on the roof. David Sassano thought that the lighter color was perhaps too stark of a contrast, and suggested that the use of the lighter color be left up to the owner and the architect. John Arndt stated that the downspouts and the guttering would all be copper. The Commissioners would like to make their recommendations to a Special Meeting on Monday if a quorum can be reached so that the orders for the materials can be placed.