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AGENDA OF THE MARCH 16, 2009
COMMISSION MEETING
Regular Meeting THIRTEETH FLOOR- ROOM 1308
County -City Building
MONDAY, March 16, 2009 7:OOPM
I. CALL TO ORDER, ROLL CALL
II. PUBLIC HEARING
A. CERTIFICATE OF APPROPRIATENESS
1. COA #2008-1030 611 Edgewater Edgewater Place LHD
B. LANDMARKS
None
III. HEARING OF VISITORS
IV. REGULAR BUSINESS
A. APPROVAL OF MINUTES
February 23, 2009
B. TREASURER'S REPORT
Location Report
C. STAFF REPORTS
1.
Correspondence
2.
C of A Approvals
3.
Directors Report
4.
Assistant Director Report
5.
Legal Counsel
D. COMMITTEE REPORTS:
1.
President's Report
IV. OLD BUSINESS
V. NEW BUSINESS
VI. ADJOURNMENT
Location RUget as of 02-28-2009
Note: Includes transactions after the last posted date of 01-01-2009.
Fund: 001 County General for 01/01/2009 thru 02/28/2009
Loc: 037 Historic Preservation
Account
Unencumbered
Original _
Addt'1/Adj
Total
Balance/Percent
Object
Description
Appropriation
Appropriation
Appropriation
Encumbrance
11075
Deputy Director
30,000.00
1,269.00
.31,269.00
0.00
000
General GovT.
57,650.37
85.64
85.64
11309
Historic Preservation Admin.
36,050.00
0.00
36,050.00
0.00
000
General GovT.
823.49
93.58
93.58
10000
Totals
66,050.00
1,269.00
67,319.00
0.00
21030
Office Supplies
500.00
126.90
626.90
0.00
000
General GovT.
20,892.00
85.27
85.27
2201b .
Gas Oil & Lubricants
880.00
0.00
880.00
0.00
000
General GovT.
.900.00 .
100.00
100.00
22120
Garage & Motor Supplies
700.00
0.00
700.00
0.00
000
General GovT.
160.00
100.00
100.00 .
20000
Totals **********`***
2,080.00
126.90
2,206.90
0.00
31070
Other Contractual Services
24,500.00
0.00
24,500.00
0.00
000
General Gov'T.
32020
Travel
500.00
0.00
500.00
0.00
000
General Gov'T.
32050
Instruction & Training
900.00
0.00
900.00
0.00
000
General GovT.
32053
Public Relations
1,320.00
0.00
1,320.00
0.00
000
General GovT.
32200
Telephone
160.00
0.00
160.00
0.00
000
General GovT.
32350
Postage
1,594.00
50.00
1,644.00
0.00
000
General GovT.
33010 {
Publication Of Legal Notices
300.00
0.00
300.00
0.00
000
General Gov'T.
Saint Joseph County
User ID ksobecki 03/04/2009 04:15 PM Page 76
Unencumbered
Unexpended
Expenditure
Balance/Percent.
Balance/Percent
4,122.47
27,146.53
27,146.53
86.82.
86.82 ,
5,546.16
30,503.84
30,503.84
84.62
84.62
9,668.63
57,650.37
57,650.37
85.64
85.64
126.90
500.00
500.00
79.76
79.76
56.51
823.49
823.49
93.58
93.58
0.00
700.00
700.00
100.00
100.00
183.41
2,023.49
2,023.49
91.69
91.69
3,608.00
20,892.00
20,892.00
85.27
85.27
0.00
500.00
500.00
100.00
100.00
0.00
900.00
.900.00 .
100.00
100.00
0.00
1,320.00
1,320.00
100.00
100.00
0.00
160.00
160.00
100.00
100.00 .
155.09
1,488.91
1,488.91
90.57
90.57
27.30
272.70
272.70
90.90
90.90
User ID ksobecki 03/04/2009 04:15 PM Page 76
Location Budget as of 02-28-2009
Note: Includes transactions after the last posted date of 01-01-2009.
Unencumbered
Fund: 001 County General for 01/01/2009 thru 02/28/2009
Encumbrance
Expenditure
Balance/Percent
Loc: 037 Historic Preservation
0.00
0.00
700.00
Account
Original
Addt'I/Adj
Total
Object Description
Appropriation
Appropriation
Appropriation
33100 Printing
700.00
0.00
700.00
000 General Gov'T.
0.00
0.00
300.00
37100 Auto Lease
300.00
0.00
300.00
000 General Gov'T.
0.00
0.00
400.00
39010 Dues & Subscription
300.00
0.00
300.00
000 General Gov'T.
0.00
3,790.39
27,233.61
39750 Data Processing
400.00
0.00
400.00
000 General Gov'T.
0.00
13,642.43
86,907.47
30000 Totals *`**'**'**"'`'*'``.***"**•****'*****'•
30,974.00
50.00
31,024.00
Location Totals *"""*""`***`**• """`** 99,104.00 1,445.90 100,549.90
Investment Accounts
Transfer Accounts
Saint Joseph County
User ID ksobecki 03/04/2009 04:15 PM Page 77
Unencumbered
Unexpended
Encumbrance
Expenditure
Balance/Percent
Balance/Percent
0.00
0.00
700.00
700.00
100.00
100.00
0.00
0.00
300.00
300.00
100.00
100.00
0.00
0.00
300.00
300.00
100.00
100.00
0.00
0.00
400.00
400.00
100.00
100.00
0.00
3,790.39
27,233.61
27,233.61
87.78
87.78
0.00
13,642.43
86,907.47
86,907.47
86.43
86.43
0.00
0.00
13,642.43
User ID ksobecki 03/04/2009 04:15 PM Page 77
Director's Report
March, 2009
February 24 NABE-Econornic Club of Michiana Bo4rd Meeting. BSSB/Zoo/Parks Meeting .
with Phil St. Claire concerning the Conservatories 1
y
1
February 25 Research into successor firm of Freyerntuth & Maurer and Maurer & Maurer for
Sons of Israel Synagogue National Register Norninatior- Letter to John Friedline concerning
easement on Washington Street property.
February 26 Contacted Dr. Lauber addressing her
Prairie development project. Research at NICH Arc
February 27 Frmailed minutes of Feb. 23 HPC
updates for AT&T publication
March 3 Completed final hearing with County
ry on Auten Road connector in Portage
for SOI National Register Nomination.
Mailed and faxed sculpture and B&B
issioners for changing the Assistant
Director's compensation method. It was unanimously approved.
March 4 Followed up with an onsite visit to 1$31 Pierce Qohn and Sophie Walz
Farmstead) concerning Mike Dalka's inquiry about a road widening project on Pierce. Attended
Phase 1I Howard Park/East Bank presentation by Holl4day Corp and JRR.
March 5 Participated in the BSSB/Zoo/Parks me ting about the BSSB plans to assume
control of die Conservatories for the balance of 2009, 1 tesearched Mayor's State of the City
address for Randy Ray to verify if the Mayor confirmed the City's $300,000.00 commitment from
TIF money to move the SOI synagogue to the NICH Clampus. There was no mention.
March 6 Completed and e-mailed minutes from BSSB/Zoo/Parks meeting, researched
IMLS grants and e-mailed other Grant sources to Ken Kobek for BSSB Business Plan. Audited
the Department's Location Report against. Office rccorc is for any discrepancies.
March 9 Participated in the Northern Indiana Ce iter for History's Finance Committee
Meeting.,
March 10 Chaired the South Bend Rotary Founda:ion Meeting which included a discussion
of the Rotary Band Shell project at Potawatomi Park. On sight visit to Dr. -Lauber's land -marked
home on Portage to listen to her concerns about the Alten Road connector that is anticipated to
bisect her family's working farm of which only her 47 a res are land -marked. On site walk through
of the Conservatories with Mike D. of the Parks Department Maintenance Department and Bob
a
Monroe. Observed firsthand the decline of the collection, its brutal pruning and the general state
of disrepair.
March 13 Attended the In -Service at. the St. Josepl County Library. Prepared copies of the
BSSB Business Plan with Martha Lewis for presentation to the Park's Board on March 16.
f
land
March 11 Met. with Ken Kobek and Martha Lewis prepared the Business Plan for the
Conservatories. )-mailed Phil SL Claire about the dep$rable state of the Conservatories.
1
i
Assistant Director's Report
HPC Meeting —03/16/09
➢ Attended 02/23 HPC meeting.
➢ Finalized plans for In -Service Day.
1. Made hotel reservations for Don R.
2. Prepared speaker gifts.
3. Prepared and photocopied hand out materials.
4. Ordered catering for breakfast and lunch.
5. Set up meeting spaces the night before event.
6. Kept in contact with attendees and answered calls and emails.
➢ Staffed In -Service Day.
➢ Canceled all arrangements for Restore Michiana.
➢ Continued work on City Cemetery NR nomination.
➢ Met with DTSB and Chris Dressel regarding Wheels of Change project for
downtown SB.
➢ Completed, mailed and followed up on IHC grant prospectus for Cemetery
Preservation seminar.
➢ Attended Common Council committee meeting to secure funding for City
Cemetery preservation plan.
➢ Contacted The Chicora Foundation to commission plan.
➢ Began preparing IHC grant, including Commissioners permission form as
required before application.
➢ Interviewed for small article in SBT regarding DAR award.
MINUTES OF A MEETING OF THE
HISTORIC PRESERVATION COMMISSION OF SOUTH BEND &
ST. JOSEPH COUNTY
March 16, 2009
13`" Floor Conference Room
County City Building
South Bend, IN 46601
President Klusczinski called the meeting to order at 7:00
Members Present: Timothy S. Klusczinski, Lynn Patrick, Todd Zeiger, Mary Jane Chase
and Linda Riley
Staff Present: Larry Meteiver, Attorney; Catherine Hostetler, Director; Amy Minnick,
Assistant Director
Members Absent: Jerry Niezgodski and David Sassano
Members of the Public: None
PUBLIC HEARING:
COA 2008-1030 for 611 EDGEWATER that has been continued from previous meetings
since November, 2008. President Klusczinski requested an update from the Director.
Catherine Hostetler stated that she had been in contact with the homeowner, Laura
Mallozzi, and with Peter Payne from the Housing Authority. Laura Mallozzi stated that
there had been people out to look at her house but that Peter had not received bids for the
removal of the lead based paint and paint application. Catherine Hostetler stated that she
did speak with Peter Payne on March 16. He stated that there had been no follow up from
Specialty Systems concerning a bid for this project or other projects in the past. In his
opinion it was a pricing issue; Specialty Systems didn't feel the South Bend Program had
enough funding for them for this type of project. She also added that she had given Mr.
Payne several names of painters from the HPC list. President Klusczinski noted that there
was no documentation from Mr. Payne to support this premise. He also noted that this
COA was continued to this meeting pursuant to the presentation of information concerning
painting and other remedies consistent with the Edgewater Guidelines. After a discussion
with Counsel and by the Commissioners, President Klusczinski asked for a motion.
On a motion by Todd Zeiger with a second by Linda Riley the Commissioners voted
unanimously to deny COA 2008-1030: Lynn Patrick because the COA does not conform
with the District Guidelines; President Klusczinski because it is not keeping with the
guidelines for the district, relevant information requested by the Commission had not been
provided so that he doe not have enough information; Mary Jane Chase because the
response by Ms. Mallozzi was not sufficient to agree with the guidelines and that nothing
further has been given; Linda Riley because of the lack of information requested; Todd
Zeiger because of the reasons stated: not in conformance with District Guidelines nor was
information submitted.
On a motion by Lynn Patrick with a second from Linda Riley the Commissioners voted
unanimously to waive the $15.00 COA fee during the calendar year of 2009 for Ms. Mallozzi
for a resubmission of a COA for exterior work at 611 Edgewater.
REGULAR BUSINESS:
The Minutes from February 23, 2009 were approved by consensus. The Location
Report/Treasurer's Report was submitted for the record. Correspondence since the last
meeting was a letter to John Freidline concerning the HPC Easement for 803 West
Washington. The Director's Report and Assistant Director's Report were circulated and
submitted. In addition Amy Minnick said that she had the evaluations from the March 13,
2009 In -Service if any of the Commissioners were interested in seeing them. There was no
report from Legal. The President's Report was given orally. President Klusczinski noted
those who contributed to the successful and informative In -Service: AIA, St. Joseph County
Library, DTSB as underwriters and participants along with guest speakers, Don Rypkema
and Genell Scheurell, and experts: Bill Barnard, Todd Zeiger and Bob Yapp. He also
commended Amy Minnick and HLFI staff member Jennifer Gregar
In the absence of any Old Business or New Business the meeting Adjourned at 7:22.
Attest:
Lind ey,�/
Secretary
r
D e
2
UTH BEND & SAINT JOSEPH COUNTY
HISTORIC PRESERVATION COMMISSION
MARCH 169'2009, MEETING
GUESTS: PLEASE SIGN THIS LIST SO THAT
YOUR PRESENCE CAN BE, NOTED FOR OUR
MINUTES
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