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Home My WebLink AboutOctober 2008AGENDA OF THE OCTOBER 20, 2008 COMMISSION MEETING Regular Meeting THIRTEETH FLOOR- ROOM 1308 County -City Building MONDAY, October 20,2008 7:OOPM I. CALL TO ORDER, ROLL CALL II. PUBLIC HEARING A. CERTIFICATE OF APPROPRIATENESS 1. 805 Bronson COA#2008-0708 2. 711 Forest COA#2008-1009 3. 319 La Monte COA#2008-1009B B. LANDMARKS 1. 53081 Olive Road Letter III. REGULAR BUSINESS A. APPROVAL OF MINUTES September 15, 2008 B. TREASURER'S REPORT Location Report C. STAFF REPORTS 1. Correspondence 2. C of A Approvals 3. Directors Report 4. Assistant Director Report 5. Legal Counsel D. COMMITTEE REPORTS: 1. President's Report IV. OLD BUSINESS V. NEW BUSINESS Edgewater Chapin Park Chapin Park VI. HEARING OF VISITORS AND ADJOURNMENT Application - FOR - Certificate of Appropriateness Historic Preservation Commission of South Bend & St Joseph County 125 S. Lafayette Blvd., South Bend, Indiana 46601 Mailing Address: County -City Building, South Bend, Indiana 46601 Phone: 574-235-9798 - Fax: 574-235-9578 - Email: SWjCHPC&o.st josephinus Website: hq://www.s#osephcountyindiana.com/sjchp/index.html OFFICE USE ONLY » »» DO NOT COMPLETE.ANYENTRIES. CONTtINED IN MIS BOX »»» OFFICE USE ONLY Date Received 8 Application Number a O O 8- D 70 8 Past Reviews: ❑ YES (Date of Lost Review) F1 NO Staff Approval authorized by: Title: Historic Commission Review Date: 02 f 0%00 8 E] Local Landmark R] Local Historic District (Name) sQ&Iz> Ej National Landmark E] National Register District (Name) Certificate of Appropriateness: Denied F1 Tabled E] Sent To Committee F] Approved and Issued DATE Address of Property for proposed work: — " - `�� "r' _e_+A'` c, Street Number and Street Name Name of Property Owner(s): (Please print) b b e S o V1 Address of Property Owner(s): 1 �A 0 vx Contractor(s) Name: Contract Company Name: Contractor Address: City: P Phone: Current Use of Building: (\1 (Single fly — Multi -Family — Commercial — Government — Industrial — Vacant — etc.) Type of Building Construction: '�' � 0- "- 'Q (Wood Frame — Brick — Stone — Steel — Concrete — Other) - Proposed Work: Fj In-kind E] Landscape ANew E] Replacement (not in-kind) ❑ Demolition (more than one box may be checked) Description of Proposed Work: n (:--6ce R -a "`1-P X -0 a -V, Pa \ a�-eSS�� Lo ate. - IF- N S't S, d P o u s �. e -c - P tZ d`v3 �S ub vv%A.+ect Owner/Contractor: Fax: - e-mail (T1ds`of%iee wdl correspond with only one deagnr and/or — APPLICATTONREQUIROKWISARE USTID ONREVER SE SIDE — - October 8, 2008 Historic Preservation Commission 125 S. Lafayette, Suite 101 South Bend, IN 46601 Dear Commissioners, On July 25, 2008 I signed a Waiver of Statutory Time Period For Certificate Of Appropriateness for COA #2008-0708 for 805 Bronson until October 31, 2008. I now wish to withdraw this Certificate of Appropriateness application. Sinerely, Elizabe VI STAFF REPORT CONCERNING APPLICATION FOR A CERTIFICATE OF APPROPRIATENESS Date: October 10. 2008 Application Number_: 2008-1009 Property Location: 711 Forest Architectural Style/Date/Architect or Builder: Queen Anne/1897 Property Owner: Karen Ainsley and Tim Scott Landmark or District Designation: Chapin Park N.R./ L.H.D. Rating: Contributing DESCRIPTION OF STRUCTURE/ SITE: 711 Forest is a two storey house with an irregular floor plan on a brick foundation with a polygonal tower at the corner between the central and south gables. It is situated on a large triangular corner lot at the intersection of Portage and Forest. The lot is extensively landscaped. ALTERATIONS: The house was listed as a duplex in 1932. Prior to 1949 the large side porch was removed along with the front porch across the front door. By 2005 the house had vinyl siding. APLICATION ITEMS: Install a maximum 5' high fence round the property at 711 Forest (per attached site plan A). The fencing will be an architectural steel custom made wrought iron fence with a black matte powder coated finish. The end post will be 2"x2" (16 gauge steel) post with a ball cap with 3 channels running horizontally 1 '/4"x 1"x 1/8" with spindles bars that will be 1/2" x %z" solid bar with rotating finials representing a ball and spear style. (See attached diagram B) There will be 3 walk though gates with locks and 1. double 5' gate with lock. All fence post will be cemented into the ground during installation.. The fence will be 75% open completed DESCRIPTION OF PROPOSED PROJECT: The homeowners wish to completely enclose their landscaped yard with a decorative five foot tall black wrought iron style fence with four gates. (Refer to copy of product brochure) STANDARDS AND GUIDELINES: I. THE ENVIRONMENT A. THE DISTRICT ENVIRONMENT The Chapin Park Local Historic District is a particularly fine residential area located close to downtown South Bend, the St. Joseph River, Memorial Hospital and Leeper Park. This section is meant to protect and guide appropriate maintenance of the common areas of the district (i.e. visual landscape and streetscapes). Required Brick streets contribute greatly to the character of the neighborhood. These streets have always been essentially passenger car thoroughfares. The appointments of the streets (i.e. lighting, curbs, horse hitches and monuments) should contribute as much as possible to their architectural, historic and residential character. Retention and maintenance of existing brick streets in the district is required. Repair work to fill voids and gaps must utilize brick paver materials and acceptable installation methods whenever applicable. When utility work dictates the removal of street sections (pavers), the original materials will be reinstalled. Brick streets shall be patched with brick pavers. Concrete, asphalt, fillers and similar materials shall not be used. All original streetlights shall be maintained, especially the George Cutter "Park View" streetlights designed by the Cutter Company for this neighborhood. Present efforts by the Neighborhood Association and the Historic Preservation Commission to restore "Park View" streetlights to the district shall continue. Any change in lighting must receive approval of the Historic Preservation Commission. New or different fencing requires a C of A and shall reflect the style and character of the individual property and the surrounding environment and properties. Recommended The current or historic character of lawns should be preserved. Front yard areas, common lawns and tree lawns should remain open. New or replacement trees should be compatible in variety with those presently growing. Vacant lots should be kept landscaped appropriately while vacant, and may be used for recreational or residential development. When replacement of utility poles or power supply lines is necessary, consideration should be given to underground conduits or utility poles erected along rear property lines. Prohibited Existing relationships of buildings and their environments shall not be destroyed by widening existing streets, applying asphalt or other bituminous coverings or by introducing new streets or parking lots. Signs, streetlights, benches, new plant materials, fencing, walkways and paving materials which are out of scale or inappropriate to the neighborhood may not be used. The erection of high walls or barriers, which would alter the relationship of the houses, shall be prohibited. Utility poles with high intensity overhead lights shall not be used on main thoroughfares. B. BUILDING SITE, LANDSCAPING & ACCESSORIES This section focuses on individual properties and amenities. Building sites tend to be irregularly shaped, of varying topography and with different setbacks with regard to plots. Alleys are generally behind houses. Landscape accessories like fences are unique to each structure. Chapin Place presents a unique situation within the district. Applications from properties that have property lines on Chapin Place will be considered on a case-by-case basis. Required Fencing, walkways, outbuildings, private yard lights, signs (i.e. house numbers) and benches (visible from the street) as well as trees located in a yard or tree lawn which reflect the property's history and development shall be retained. A tree located in such areas shall only be removed if the removal is required due to storm damage, disease, threatened damage to a structure or for such other reason acceptable to the Historic Preservation Commission. Storm damaged or diseased trees should then be replaced with an approved species at the same or approximate location wherever possible. Fencing visible from the street in front of the structure shall be open (meaning spaces between the pickets) and consistent with the historic character of a structure enclosed. Recommended New site work should be based upon actual knowledge of the past appearance of the property found in photographs, drawings and newspapers. New site work should also be appropriate to existing surrounding site elements in scale, type and appearance. Front yard areas should remain open. (See above for information regarding fences.) Trees in close proximity to a building may cause structural damage. Owners are encouraged to remove these trees and replace (or replant) them at a more appropriate location as soon as planting season permits and upon approval of a C of A. Prohibited No changes may be made to the appearance of the site by removing trees, fencing, walkways, outbuildings or other elements before evaluating their importance to the property's history and development. Front yard areas shall not be transformed into parking lots nor paved nor blacktopped, nor enclosed by solid fences, chain link, nor industrial/commercial style fences. The installation of unsightly large devices, such as television satellite dishes, skylights or solar panels, shall not be permitted in areas where they detract from the architecture of a building, are intrusive to the public view of the building or are highly visibly from a public street, or ruled inappropriate after Commission review. Utility poles with high-intensity overhead lights should be installed so that they cannot be seen from a street. The Commission will evaluate all installations as well as any potential exceptions resulting from special circumstances, before granting a C of A STAFF RECOMMENDATION: Staff recommends approval. It is not known whether or not this property ever had a fence. However, fences completely enclosing yards are not uncommon in the Chapin Park District especially along Navarre and Park Avenues. The style of the fence compliments both the architecture and the landscaping of the home and will not detract from the site. (See photos #1-5) In my discussion with the homeowner they are aware that they will need to apply for a variance. Application - FOR - Certificate of Appropriateness Historic Preservation Commission of South Bend & St. Joseph County 125 S. Lafayette Blvd., South Bend, Indiana 46601 Mailing Address: County City Building, South Bend, Indiana 46601 Phone: 574-235-9798 • Fax: 574-235-9578 • EmaiL• SBSJCI PC®co.st joseph.in us Website: http://www.stjosephcoun4,indiana.com/sjchp/index.html OFFICE USE ONLY--- DO NOT COMPLETE ANY ENTRIES CONRLNED IN THIS BOX --—OFFICE USE ONLY Date Received I? &— mex d oo 8 Application Number q 0 0 8 - /00 8 Past Reviews: R YES (Date of Lasf Review) J -15-2-00(a F� NO Staff Approval authorized by: Title: Historic Commission Review Date: ow /W&40) 01001 n Local Landmark Ellocal Historic District (Name) /_, National Landmark oNational Register District (Name) Certificate of Appropriateness: Denied F� Tabled E] Sent To Committee E] Approved and Issued DATE Address of Property for proposed work: f 1 t FOre6+ Ai%e m ue, Street umb r and Street Name Name of Property Owner(s): (Please Print) Ka re n A � V)S CiY � (!)'►� SCD " Address of Property Owner(s): '711 `F' ore,5+ /�V:(�VI jb Contractor(s) Name: BVI Y1� lY 0j &r Contract Company Name: c(,�S I ()Yr "1 Sttel �)e,cJ 1(� i� Contractor Address: 11'(05S 000, . /) City: li.i'16W -a h a j1 4 o 5 (6 Phone: 2-&6 '- Rog- 112-k2 Current Use of Building: 1I e %i h'1 ! (Sifig Family -- Multi-FamilyACommercial - Government - Industrial - Vacant - etc.) VV Type of Building Construction: wood Frame, (Wood Frame – Brick – Stone – Steel – Concrete – Other) Proposed Work: E]In-kind F-] Landscape D4New ❑ Replacement (not in-kind) ❑ Demolition (more than one box may be checked) Description of Proposed Work: S t Aff a Ch ed Owner/Contractor: Fax: 57+-232-;- 11 1 1 e-mail (This offce will correspond with only one designee) Kai' ) A l Yi S I G and/or I! m SCCA + — APPLICATION REQUIREMENTS ARE LISTED ON REVERSE SIDE — We propose to install a maximum of 5'foot high fence around the property at 711. Forest. (per attached site plan A ) The fencing will be an architectural steel custom made wrought iron fence with a black matte powder"coated finish. The end post will be 2"x2" (16 gauge steel) post with a ball cap with 3 channels running horizontally 1 1/4"x 1"xl/8" with spindles bars that will be'/2"x'/2" solid bar with rotating finials representing a ball and spear style. (see attached diagram B) There will be 3 walk through gates with locks and I double 5' gate with lock. All fence post will be cemented into the ground during installation. The fence will be 75% open completed. S� u Ve jo dv k uo-t , "° `� b l ' t u Powder Coating The long lasting powder coated finish is baked in on our product. Standard colors are black, white, green, antique gold and silver vein, but many other colors are available. Stop in and see our display of wrought iron in our showroom. From Shipshewana, go west two miles to CR 1000W, then south 2.6 miles. CUSTOM STEEL 16655 IOOOW Shipshewana, IN 46565 VM 260-768-7268 FAX 260-768-4921 CUSTOM WROUGHT IRON go 0 '�• , .,flan., .s�'� ,„ - `. ��. `. �: A �• —may � . . w.. t' ter. " �..^�DIE MT-; � i(Y - •':,nom �fie�'". lip 0 '�• , .,flan., .s�'� ,„ - `. ��. `. �: A �• —may � . . w.. ME ., •+rME �..^�DIE MT-; � i(Y - •':,nom �fie�'". 0 s � w rY c 3 4 mow. jasx Portage and Forest '^ti `{ T �•� rya 4�• � OW -4., 7 �+-' s � w rY c 3 4 mow. jasx Portage and Forest Looking north along Portage -s 5- I#/ STAFF REPORT CONCERNING APPLICATION FOR A CERTIFICATE OF APPROPRIATENESS Date: October 10. 2008 Application Number: 2008-1009B Property Location: 319 La Monte Terrace Architectural Style/Date/Architect or Builder: QueenAnne/1907 Property Owner: John -Paul Augeri Landmark or District Designation: Chapin Park N.R./ L.H.D. Rating: Contributing DESCRIPTION OF STRUCTURE/ SITE: 319 La Monte is a two storey frame house with an irregular floor plan on a brick foundation with a polygonal dormer along with front and side gables. The house has a wide soffit overhand with moulded cornice. There is a full front porch with moulded entablature and engaged square wood Doric supports at corners only set on brick piers. The house is situated on a narrow, shallow lot close to neighboring homes on either side. ALTERATIONS: The house has aluminum siding. There are replacement storm windows. The concrete front porch is not original to the house and has wrought irons railings and columns. The handrail for the front steps was installed"in 2007. APLICATION ITEMS: 1. A storage shed in the rear consisting of an 8 %2 x 11 foot wooden shed with aluminum siding (the house already has aluminum siding). 2. A wooden picket fence 4 feet tall along the east side of the property (wooden stockade fences already exist on the north and west side property lines). 3. A four foot wooded deck attached along the rear of the house with steps leading down_ each side. DESCRIPTION OF PROPOSED PROJECT: #1.The homeowner would like to install a ready to assemble shed in the rear of the house set on concrete block footings with a wooden floor. See photos #1 & 2. #2. To install a standard stock wooden picket fence along the side yard with the posts set in concrete. See site plan -right side. #3 To install a four foot wide wood deck along the rear of the house. The deck would butt up against the house; it would not be attached to the house. It will be made from standard stock pressure treated wood with stock railings around the deck and stock hand rails along the steps. See site plan and photographs #3-6 STANDARDS AND GUIDELINES: I. THE ENVIRONMENT A. THE DISTRICT ENVIRONMENT The Chapin Park Local Historic District is a particularly fine residential area located close to downtown South Bend, the St. Joseph River, Memorial Hospital and Leeper Park. This section is meant to protect and guide appropriate maintenance of the common areas of the district (i.e. visual landscape and streetscapes). Required Brick streets contribute greatly to the character of the neighborhood. These streets have always been essentially passenger car thoroughfares. The appointments of the streets (i.e. lighting, curbs, horse hitches and monuments) should contribute as much as possible to their architectural, historic and residential character. Retention and maintenance of existing brick streets in the district is required. Repair work to fill voids and gaps must utilize brick paver materials and acceptable installation methods whenever applicable. When utility work dictates the removal of street sections (pavers), the original materials will be reinstalled. Brick streets shall be patched with brick pavers. Concrete, asphalt, fillers and similar materials shall not be used. All original streetlights shall be maintained, especially the George Cutter "Park View" streetlights designed by the Cutter Company for this neighborhood. Present efforts by the Neighborhood Association and the Historic Preservation Commission to restore "Park View" streetlights to the district shall continue. Any change in lighting must receive approval of the Historic Preservation Commission. New or different fencing requires a C of A and shall reflect the style and character of the individual property and the surrounding environment and properties. Recommended The current or historic character of lawns should be preserved. Front yard areas, common lawns and tree lawns should remain open. New or replacement trees should be compatible in variety with those presently growing. Vacant lots should be kept landscaped appropriately while vacant, and may be used for recreational or residential development. When replacement of utility poles or power supply lines is necessary, consideration should be given to underground conduits or utility poles erected along rear property lines. Prohibited Existing relationships of buildings and their environments shall not be destroyed by widening existing streets, applying asphalt or other bituminous coverings or by introducing new streets or parking lots. Signs, streetlights, benches, new plant materials, fencing, walkways and paving materials which are out of scale or inappropriate to the neighborhood may not be used. The erection of high walls or barriers, which would alter the relationship of the houses, shall be prohibited. Utility poles with high intensity overhead lights shall not be used on main thoroughfares. B. BUILDING SITES LANDSCAPING & ACCESSORIES This section focuses on individual properties and amenities. Building sites tend to be irregularly shaped, of varying topography and with different setbacks with regard to plots. Alleys are generally behind houses. Landscape accessories like fences are unique to each structure. Chapin Place presents a unique situation within the district. Applications from properties that have property lines on Chapin Place will be considered on a case-by-case basis. Required Fencing, walkways, outbuildings, private yard lights, signs (i.e. house numbers) and benches (visible from the street) as well as trees located in a yard or tree lawn which reflect the property's history and development shall be retained. A tree located in such areas shall only be removed if the removal is required due to storm damage, disease, threatened damage to a structure or for such other reason acceptable to the Historic Preservation Commission. Storm damaged or diseased trees should then be replaced with an approved species at the same or approximate location wherever possible. Fencing visible from the street in front of the structure shall be open (meaning spaces between the pickets) and consistent with the historic character of a structure enclosed. Recommended New site work should be based upon actual knowledge of the past appearance of the property found in photographs, drawings and newspapers. New site work should also be appropriate to existing surrounding site elements in scale, type and appearance. Front yard areas should remain open. (See above for information regarding fences.) Trees in close proximity to a building may cause structural damage. Owners are encouraged to remove these trees and replace (or replant) them at a more appropriate location as soon as planting season permits and upon approval of a CofA. Prohibited No changes may be made to the appearance of the site by removing trees, fencing, walkways, outbuildings or other elements before evaluating their importance to the property's history and development. Front yard areas shall not be transformed into parking lots nor paved nor blacktopped, nor enclosed by solid fences, chain link, nor industrial/commercial style fences. The installation of unsightly large devices, such as television satellite dishes, skylights or solar panels, shall not be permitted in areas where they detract from the architecture of a building, are intrusive to the public view of the building or are highly visibly from a public street, or ruled inappropriate after Commission review. --Utility poles with high-intensity overhead lights should be installed so that they cannot be seen from a street. The Commission will evaluate all installations as well as any potential exceptions resulting from special circumstances, before granting a C of A C. SHEDS AND ACCESSORY BUILDINGS Required Sheds and accessory structures (gazebos, decks, doghouses, playhouses, fountains and small reflecting pools, outdoor sculpture, children's play equipment, etc.) shall be located at the rear of the property and as unobtrusively as possible while preserving historical relationships between the buildings, landscape features and open spaces. Proportions and materials shall conform to those required for new construction. Recommended Accessory building designs should be compatible in character and mood to the residence and the neighborhood. Prohibited Prefabricated metal sheds shall not be used. Not Recommended Prefabricated'wood composition sheds should not be used unless they conform to all ,other guidelines and standards. STAFF RECOMMENDATION; Staff recommends approval of items 1-3. The shed and deck will not be visible from the street since the house sits on a higher elevation than the side walk and both of these items will be in the rear of the house. The standard four foot picket fence along the side of the house would not be very noticeable from the street given the higher elevation. Application - FOR - Certificate of Appropriateness Historic Preservation Commission of South Bend & St Joseph County 125 S Lafayette Blvd., South Bend, Indiana 46601 Mailing Address: County -City Building, South Bend, Indiana 46601 Phone: 574-235-9798 • Fax: 574235-9578 • Email: SBSJCHPC@w st joseph.inus Website: http://www stjosephcountyindiana.com/sjchp/index.html OFFICE USE ONLY»»»'DO NOT COMPLETE ANY ENTRIES CONIA NED IN THIS BOX »»» OFFICE USE ONLY Date Received 90r-Za" o200 ? Application Number Past Reviews: ❑ YES (Date of last Review) [] NO Staff Approval authorized by:. Title: Historic Commission Review Date: old [� Local Landmark Local Historic District (Name) E] National Landmark ® National Register District (Name) Certificate of Appropriateness: Denied [-] Tabled E] Sent To Committee ❑ Approved and Issued DATE Address of Property for proposed work: Street Number and Street Name ,.�/ Name of Property Owner (s): (Pimse print) �+ T-6 f a. lt ! —,0 � L . /�'�/� ��'RU Address of Property Owner(s): _ - f l �--� ciL`- �Q.- 7L -2A /lam Contractor(s) Name:�1� Contract Company Name: _ . .... _ . Contractor Address: City: Phone: Current Use of Buildings 0—ingleamil–Multi-Family – Commercial–Government – Industrial – Vacant – etc.) Type of Building Construction: I ' VWd Frame – 8 'dc –Stone – Steel – Concrete – Other) Proposed Work: ❑ In-kind [] Landscape New ❑ Replacement (not in -land) Demolition (more than one boat my be duxlced) Description of Proposed Work:�- Owner/Contractor. Fax. (I office u"reapmui / onlny one_de l n /_ _c - APPLICATION REQUIREMENTS ARE LISTED ON REVERSE SIDE — f 319 LaMonte Terrace APPLICATION FOR CERTIFICATE OF APPROPRIATENESS We submit the following application of appropriateness to the Historical Preservation Commission to add to the property: + A storage shed in the rear consisting of an 81/2 x 11 foot wooden . shed w/ aluminum siding (the house already has aluminum siding) + A wooden picket fence 4 ft tall along the east side of the property (wooden stockade fences already exist on the north & west side property lines) A 4ft. wooden deck attached along the rear of the house with steps leading down each side �d" tt f c, DY)c re. 4-e c fes. p �Clc 9- T— FEVC-e— 319 Lamonte Terrace, October 10, 2008 0-5 Glim.-mr-T-1 I October 5, 2008 TO: Historic Preservation Commission RE: Historic house at 53081 Olive Rd. Dear Commission members; It is with great concern I write to you regarding the residence at 53081 Olive Rd. This house was the house of the schoolmaster of the German Township Old Schoolhouse and is located next door to this Landmark. I am deeply concerned with the preservation of this house as it may well have preceded the School house in age. The current resident is seeking a buyer that will develop it into a location for a gas station. This would significantly alter the area and the location of the Old German School house. This house Is listed on the HPC website as a reference to historic school houses and is positioned next door to the north of the Old German School House (the address will need to be corrected on this site to read, "Examples: the Old German Township Schoolhouse and School Master's house; 53117 and 53081 Olive Road;'. I request that the 53081 Olive Rd. schoolmaster's house be sited as a significant contribution to the history of this area and placed on the docket for the upcoming meeting to be accepted and registered as a historic site. The 53081 Olive Rd. location is a two-story white wood farmhouse style home with two outbuildings and no fence. The outbuildings are a two stall garage and a sturdy shed; both in good condition. It is important that this be included in the next upcoming meeting to avoid losing the historic value it serves as the School master's house. Please accept my voice to move quickly to vote the site located at 53081 Olive Rd. into the protection of the Historic Preservation Commission of St. Joseph County. Preserving our past provides an education to the community by allowing us to peek into our history; a significant value to our area. I, 10 AZ -" do hereby cast my vote to include the property located at 53081 Olive Rd. into the protection of the Historic Preservation Commission of St. Joseph County, citing it as having significant value to the community as the School mater's house of the Old German Twp. School house at 53117 Olive Rd. Dated, October 5, 2008. Sincerely, Diane M. Wrobei-Illes 53117 Olive Rd. / South Bend, IN 46628 Historical Sites / Significant Sites and Locations / Age of Structures * 24888 Cleveland Road Spier, Lynn & Charles 1890 * 53117 Olive Road Wrobel-Illes, Diane & John 1890 * 53135 Poppy Road Stacy, Ken * 53081 Olive Road Baney, T. 1890's * 25491 Cleveland Road Sims 1890 53555 Poppy Road Scholl, Debra 1954 * 25614 US 20 West Kizer, Francis & Leroy 1934 * 25601 US 20 West Strychalski, Dorothy 1954 53395 Poppy Road VanLaecke 1929 �' } �J ,'S I4`, �. ;.; { .. �. �� . � �. � .� _ tt ', �� '� Y,y ,; "': 5'�y,:: _......._... ..... ... ...... ... .. ....... ... h . MINUTES OF A MEETING OF THE HISTORIC PRESERVATION COMMISSION OF SOUTH BEND & SAINT JOSEPH COUNTY SVember 15, 2008 --DRAFT 13t Floor Conference Room County -City Building South Bend, Indiana Members Present: Jerry Niezgodski, Todd Zeiger, Timothy Klusczinski, Mary Jane Chase, David Sassano, Linda Riley, Lynn Patrick Staff Present: Larry Meteiver, Attorney; Catherine Hostetler, Director Absent: Amy Minnick, Assistant Director Also Present: Kevin Buccellato, Lauren Nickas, Melia West, Nicole Bernal -Cisneros, Daniel Morales, Ernesto Gloria, Meg Miazga, Daniel Hackett, Melissa Grisales, Michelle Coble, Aaron Helfand, Chris Kohler, Renee M. La Reau, James P. Schmiedeler, Joan Downs, Aimee Sunny I. CALL TO ORDER, ROLL CALL: President Tim Klusczinski called the meeting to order at 7:00 pm. Quorum was duly established. PUBLIC HEARING Application Number: 2008-0827 Property Location: 304 Twyckenham Architectural Style/Date/Architect or Builder: Colonial Revival/1929/ H.R. Stapp/Whitcomb & Keller Property Owner: Aimee and Kevin Buccellato Landmark or District Designation: E. Wayne Street LHD Rating: Contributing DESCRIPTION OF STRUCTURE/ SITE: This is a two storey frame Colonial Revival home with a rectangular plan, flared gable asphalt shingle roof with three gable inset dormers at the front. The porch roof extended from the main roof supported by square box columns with mold trim as capital. There is a central entry with sidelights. There is a two car garage wing with two doors with molded trim cornice, wood balustrade on the flat roof. All of the windows and doors appear to be original. ALTERATIONS: Enclosed arched area at rear garage was noted on survey card. APPLICATION ITEMS: Removal of 4 non -conforming pine trees (3 Blue Spruce/1 Fir) [See Exhibit A&B] which obscure the view of the house from the street (Exhibit C) and impede the growth of lawn/grass (large portion of yard). Addition of (1 or 2) new deciduous trees within tree lawn along Twyckenham Drive (Exhibit D) DESCRIPTION OF PROPOSED PROJECT: The homeowners wish to remove the four trees directly in front of their home and replace them with a maple tree in the tree lawn. The maple trees recommended for tree lawns for the East Wayne Street District are the Norway Maple and Sugar Maple. The spruce trees were less than 6 feet tall in March 1987 when the survey photograph of the home was taken for the original survey card. Brent Thompson, City Forester, submitted an e-mail after visiting the site (Exhibit E) stating that the spruce trees are healthy but could be trimmed up or replaced. STANDARDS AND GUIDELINES: Reading was waived by President Klusczinski. STAFF RECOMMENDATION: Staff recommends approval. The trees are out of scale with the house and the property. President Klusczinski: Thank you. Is the petitioner here? Please take a seat here so that the microphone picks you up better. And state your name and address for the record. Buccellato: Sure. Kevin Buccellato. 304 South Twyckenham Drive, South Bend, Indiana. Mr. Buccellato said that the Staff summed up his project nicely and that he had further pictures to document the presentation for the Commissioners. He stated further that it was their goal to contribute to the neighborhood by restoring the house to its former grandeur but that these overgrown trees were preventing the house to be seen from the street. They have also been unable to grow grass in the front of the house. The Commission in its discussion observed that there were a large number of trees on the site and that the Buccellatos were asking to remove something that really doesn't belong on the site. It was also opined that it should be up to the discretion of the homeowners if they decided to plant 1 or 2 or any Maple trees in the tree lawn. President Klusczinski asked if there were any members of the public wishing to speak in favor or against the petition. There were none and President Klusczinski then called final comments and discussion from the Commissioners. Since there were no additional comments he asked for a motion. Mary Jane Chase: I will make a motion that we accept application 2008-0827 as stated in the application for the removal of the trees. Linda Riley: Second. President Klusczinski: A motion has been made and seconded to accept Certificate of Appropriateness Application number 2008-0827. Any additional discussion? Hearing none, all in favor signify by saying, Aye. (7 Ayes); Opposed (silence) the motion carries. Thank you. President Klusczinski: The next certificate of appropriateness 2008-0903. Catherine Hostetler: Application Number: 2008-0903 Property Location: 605 Rex Architectural Style/Date/Architect or Builder: Gable -front/ c1905 or c 1899 Property Owner: Joan Downs Landmark or District Designation: Chapin Park Rating: Contributing DESCRIPTION OF STRUCTURE/ SITE: The house is a gable -front one and a half storey structure with the original shingles in the gable and clapboard siding and corner boards. There is a full width screen enclosed porch with wood supports set on brick piers and rail with stone caps. There is wood and chain link fence along the side yard on the west and a stockade fence along the east side. See Photograph #1 ALTERATIONS: The 6/6 window in the front gable is a replacement window for the original two narrow 1/1 windows. The fences are not original to the house. 0A APPLICATION ITEMS: Continue current fence around back of property to close off lot from the alley. See Exhibit A. DESCRIPTION OF PROPOSED PROJECT: The Applicant wishes to enclose the lot along the alley and west side with fencing to match what is currently there. The current fence is a 4.5 & 6 foot chain link fence stretched between wooden supports. See Exhibit B and Photographs #2&3 STANDARDS AND GUIDELINES: Reading was waived by President Klusczinski. STAFF RECOMMENDATION: Staff recommends approval of the fence in the rear and rear side of the lot. President Klusczinski: Is the petitioner here? You are also entitled to a brief presentation. Please state your name and address. Joan Downs: My name is Joan Downs, I live at 849 Forest Avenue. I purchased 605 Rex Street in order to rehabilitate it. In my restoration project I would like t fence the back yard, close it off from the alley. And, it is very shady there, so I choose to continue the current fence as it exists separating me from neighbors to the west which is a chain link fence with wooden supports because it lets the most light in order to allow the plants to grow. I thought that it would look the least obtrusive if I didn't add a new piece of fence and a different style because currently the west side is fenced in one style and the east side in a stockade, which is handsome, but makes it exceptionally dark; so I would prefer to do the chain link with wooden supports to close off the alley. President Klusczinski: Thank you. Any Commissioner with questions for the petitioner? Hearing none we move to Commission discussion. At this point I will make a disclosure: President Klusczinski then disclosed that Joan Downs served as a citizen member of the HPC Landmarks Committee and that he and Joan Downs were members of the Chapin Park N.P.O. and that this project does not represent a conflict of interest since he will derive no benefit from the project or the property. President Klusczinski: Having said that any additional thoughts or questions? Hearing none he moved to public hearing and since there were no members of the public present to speak for or against the petition the public hearing was closed. Chair will entertain a motion. Linda Riley: I make a motion that we approve C of A 2008-0903 as presented. Jerry Niesgodski: Second. President Klusczinski: A motion has been made and seconded. Any additional discussion? Hearing none all of those in favor signify by saying, Aye. (7 Ayes) Opposed (silence). Motion carries unanimously. Thank you. Certificate of Appropriateness 20080903 is adopted. Moving on to Certificate of Appropriateness 2008- 0904 Catherine Hostetler: Application Number: 2008-0904 Property Location: 1611 E. Wayne Street Architectural Style/Date/Architect or Builder: Renaissance Revival/1929/H. R. Stapp/Whitcomb&Keller Property Owner: James P. Schmiedeler and Renee Marie La Reau Landmark or District Designation: East Wayne Street Rating: Significant DESCRIPTION OF STRUCTURE/ SITE: This two storey brick Renaissance Revival home has the original the roof and features brick quoins, Corinthian columns between the front arched windows, leaded glass windows flank the decorative doorway molding. See Photo #1 ALTERATIONS: The side porch was enclosed and the garage added around 1951. There are aluminum storm windows and storm door on front of house and five replacement fixed single pane windows. APPLICATION ITEMS: Replacement of 12 double hung wood windows, 5 vinyl picture windows and I hinged wood window with Marvin Insert wood windows (replace 18 of 30 windows in house). Replacement of bare aluminum front storm door with Larson full -view almond color aluminum storm door to match trim. Further details in attached document. DESCRIPTION OF PROPOSED PROJECT: Repair 4 double hung windows but replacement of 12 double hung with Marvin Ultimate Insert Double Hung wood windows with aluminum clad exteriors and with simulated divided lights that are permanently adhered to both sides of the glass (pages 7,8,12,13,15, 17&18). These will duplicate the 6/6 of the original windows and will include full exterior screens with aluminum surrounds. Replace five replacement vinyl fixed single pane "picture" windows (pp. 9 11 & 20) the windows on page 11 will be replaced with double hung windows and the kitchen window on page 20 will be replaced by a Marvin. Insert Awning wood window all of the other will be replaced with a Marvin Insert picture wood window. Replace one hinged wooden window (p.10) with a Marvin Ultimate Insert Double Hung to duplicate current muntin pattern. Replace the non -original storm door with a full view storm door. STANDARDS AND GUIDELINES: The reading was waived by President Klusczinski. STAFF RECOMMENDATION: Staff recommends approval of the replacement of the five vinyl replacement picture windows -two with double hung inserts as described on page 11 and one with a Marvin Awning Window as described on page 20, the repair of the arched front windows, dining room French doors, repair of 2 hinged wood windows and the repair of 4 double hung windows with wooden storms and the replacement of the non -original storm door with the Larson full view model 350-17. Preservation Specialist, Wayne Doolittle, met with Mr. Schmiedeler on August 25 at the house and inspected the windows. It is Mr. Doolittle's opinion that the double hung windows are in good repair, but are painted shut. Some of the sash cords are missing, but after the windows are opened, they can be easily repaired. He also is of the opinion that the lead paint concerns of the homeowner will not be alleviated by replacing the window sashes since the interior of the house was painted with lead based paint between 1929-1978. That being said, the Commission has routinely approved replacement windows East Wayne Street District even when they were not deteriorated beyond repair and has shown a preference for the SDL feature proposed for these replacements. Staff prefers that the windows be repaired. President Klusczinski: Please state your names and addresses for the record. James Schmiedeler: I am James Schiniedeler living at 1611 E. Wayne Street. Renee La Reau: I am Renee La Reau living at 1611 E. Wayne Street President Klusczinski: You are entitled to a brief presentation. 0 James Schmiedeler: Okay. He described the process that they went through with the Inspector and with several contractors concerning the non-operable windows and the chipping lead based paint. They felt the most comfortable with the suggestion of Chris Kohler that only some of the windows need to be replaced while others could be repaired, and with the proposal from Marvin for their architectural series windows. The goals were to have uniform, safe and operable windows that retained the historic character of the house. President Klusczinski: Any Commissioners with questions for the Petitioners. Linda Riley and David Sassano entered into a discussion with Chris Kohler of Kohler Home Improvement and James Schmiedeler concerning the merits of repairing over replacement of the windows. During the course of this discussion Chris Kohler pointed out that some of the windows have sustained considerable water damage which he did not think could be repaired without Herculean effort. James pointed out that there are several of different window and storm window replacement styles currently on the house and they wished to have uniformity as well as operable windows. David Sassano's concern was for the restoration of the four arched front windows on the front faVade and the use of Marvin sash packs for the three front second storey windows for uniformity of treatment on the front facade and not cladding the brick mold with aluminum. The rest of the window replacements were acceptable to him. Todd Zeiger expressed reservations of the Marvin Inserts and preferred to see windows restored but that tilt packs were an acceptable alternative. There was also discussion about the lead issues caused by the window tracks and the homeowners' opposition to renovation of the original windows. President Klusczinski closed the discussion and moved to public hearing. Since there were no members of the public wishing to speak for or against the petition he gave the Commissioners the option for additional comment. At this point the Commissioners, Attorney and the homeowners discussed the options of either approving parts of the COA or signing a waiver for a delay. The sentiment was not for a delay or a piecemeal approach; with the Contractor agreeing to install tilt packs on the front faVade. At the request of President Klusczinski, David Sassano made the following motion: David Sassano: I make a motion that we allow the petitioner to amend the C of A to include three wood replacement sashes for the three windows facing the fagade on the second floor. That sash is commonly called a tilt pack or a sash pack which I feel to be considered a replacement in-kind. I would be wood with insulated glass and a simulated divided light. Linda Riley: I'll second it. President Klusczinski: Before we vote, is this acceptable? James Schmiedeler: Most definitely! President Klusczinski: The petitioner is amenable to that, let the record show ... any additional comments? Todd Zeiger: Just a clarification, that would also include not wrapping those front frames... Chris Kohler: Yes. President Klusczinski: All those in favor signify by saying, Aye (7), Opposed? (Silence) Motion carries. COA#2008-0904 is adopted as amended. REGULAR BUSINESS In a Motion by Linda Riley to approve the minutes of the August 18, 2008 meeting that was amended by Timothy Klusczinski to correct the spelling on page 5 from "mutton" to "muntin" with a second by Lynn Patrick the minutes were adopted by consensus. Treasurer Mary Jane Chase entered the Office of the Historic Preservation Commission Location Report for the month of August into the record. In response to Todd Zeiger inquiry concerning the County Budget the Director responded that the Office is scheduled for a meeting on September 24, 2008with the County Commissioners between 6-7:30 p.m. Staff Reports Director Catherine Hostetler distributed for the Commissioners' information the correspondence of the New Carlisle Newsletter and the NNN's request to participate in the Art Caf6. The Directors Report was distributed which is attached as Appendix A. There was a discussion of the Rotary project concerning the Band Shell at Potawatomi Park, which was thought to be rated outstanding in the Survey [actually it is rated Notable], and making it more handicapped accessible for patrons and performers. The Assistant Director's Report was not given. The Assistant Director gave birth to a son, Quinlan James, on September 14 and could be on family leave until December 8, 2008. Legal Counsel gave the Commission his response to President Klusczinski's concerns about the inactivity of the various district liaisons. Larry Meteiver said that there was no statutory process that the Commission needs to go through to get that process of involving liaisons moving, it is basically identifying those people willing to serve in each district and having at least one of them at the monthly HPC meetings especially if a COA from their respective districts was on the Agenda for their input. President Klusczinski stated that it is his view that it is helpful for the Commission when reviewing s COA that the Commission is aware of the opinion in its respective district. He out lined two crucial tasks to allow for the information to flow to and from the Commission the first was for the Liaisons to receive a copy of the monthly agenda and the other was for the Liaisons to recognize new neighbors and provide them with information and the district's guidelines. Lynn Patrick as chair of the Historic District Committee and has the Liaisons as part of her responsibility stated that she has found very little interest. President Klusczinski mentioned that elections weren't necessary if there were only three volunteers for three openings. He also stated that a detriment to liaisons attending the meetings were the length of the meetings and the fact that the Hearing of Visitors was at the very end of the Agenda. He stated that his goal as president was to keep the meetings short. Larry Meteiver suggested an amendment to the By -Laws to move the Hearing of Visitors on the Agenda to the end of Regular Business. In a motion by Todd Zeiger with a second from Linda Riley there was a unanimous vote to table the motion to move the Hearing of Visitors on the Agenda with an amendment to the By -Laws until the next Commission meeting. President Klusczinski distributed a copy of his September President's Report which is included as Appendix B. Old Business: Catherine responded to David Sassano's inquiry that she will meet with Hebard & Hebard on Thursday, September 18 at 2:00 to discuss Monroe School. Todd Zeiger announced that the HPC did receive the HLFI grant of $2000.00 to perform an independent analysis of the slate roof and possibly the windows for restorability and color. This will be performed as part of HPC's due diligence and David Sassano will make the arrangements with either Midland or Slatile. President Klusczinski stated that HPC does not have a COA for this project but when it does the Standards and Maintenance Committee has already been charged to take 3 the lead on that; do the investigation, before we hold our regularly scheduled meeting and for the Standards and Maintenance Committee to give that presentation at that meeting. New Business: Mary Jane Chase summarized her experience at the Third District meeting with the Parks Board concerning the condition and status of the Zoo, Conservatory, Golf Courses and Parks. The citizens and college students from Bethel and IUSB were enthusiastic in their support for the need of educational programs and not just games. The Parks Board said that a Volunteer Coordinator would be needed. Todd Zeiger proposed that the Botanical Society investigate a 99 -Year lease of the Conservatories from the City of South Bend. In a motion by President Klusczinski with a second from Mary Jane Chase the Commission voted unanimously to elevate Linda Riley to Secretary from Assistant Secretary. In a motion by President Klusczinski with multiple seconds the Commission voted unanimously for Larry Meteiver and Catherine Hostetler to form an ad hoc committee to investigate the use of summary minutes for the Commission's public hearings and meetings. Upon a Motion by President Klusczinski with multiple seconds, the Commission voted to unanimously to Adjourn at 8:40 pm. 7 Location Budget as of 09-30-2008 Saint Joseph County Note: Includes transactions after the last posted date of 07-01-2008. Fund: 001 County General for 01/01/2008 thru 09/30/2008 Loc: 037 Historic Preservation Account Original Addt'I/Adj Total Unencumbered Unexpended Object Description Appropriation Appropriation Appropriation Encumbrance Expenditure Balance/Percent Balance/Percent 11075 Deputy Director 30,000.00 0.00 30,000.00 0.00 21,508.14 8,491.86 8,491.86 000 General Gov'T. 28.31 28.31 11309 Historic Preservation Admin. 36,050.00 0.00 36,050.00 0.00 26,344.26 9,705.74 9,705.74 000 General Gov'T. 26.92 ' 26.92 10000 Totals 66,050.00 0.00 66,050.00 0.00 47,852.40 18,197.60 18,197.60 27.55 27.55 21030 Office Supplies 700.00 131.98 831.98 22.00 407.34 402.64 424.64 000 General GovT. 48.40 51.04 22010 Gas Oil & Lubricants 880.00 63.18 943.18 0.00 558.38 384.80 384.80 000 General Gov'T. 40.80 40.80 22120 Garage & Motor Supplies 700.00 0.00 700.00 0.00 210.06 489.94 489.94 000 General Gov'T: 69.99 69.99 20000 Totals 2,280.00 195.16 2,475.16 22.00 1,175.78 1,277.38 1,299.38 51.61 52.50 31070 Other Contractual Services 29,000.00 5,298.50 34,298.50 0.00 25,786.96 8,511.54 8,511.54 000 General GovT. 24.82 .24.82 32020 Travel 500.00 0.00 500.00 0.00 0.00 500.00 500.00 000 General Gov'T. 100.00 100.00 32050 Instruction & Training 900.00 0.00 900.00 0.00 0.00 900.00 900.00 000 General Gov'T. 100.00 100.00 32053 Public Relations 1,570.00 190.00 1,760.00 0.00 279.12 1,480.88 1,480.88 000 General GovT. 84.14 84.14 32200 Telephone 160.00 0.00 160.00 0.00 0.00 160.00 160.00 000 General GovT. 100.00 100.00 32350 Postage 2,588.00 392.88 2,980.88 0.00 1,283.87 1,697.01 1,697.01 000 General GovT. 56.93 56.93 33010 Publication Of Legal Notices 300.00 0.00 300.00 0.00 122.78 177.22 177.22 000 General Gov'T. 59.07 59.07 User ID ksof}ggki 10/01/211F2 PM Page 77 Location Budget as of 09-30-2008 Note: Includes transactions after the last posted date of 07-01-2008. Unencumbered Unexpended Expenditure Fund: 001 County General for 01/01/2008 thru 09/30/2008 Balance/Percent 3,494.20 1,121.80 1,121.80 Loc: 037 Historic Preservation 24.30 24.30 0.00 300.00 Account Original Addt'I/Adj Total 272.00 Object Description Appropriation Appropriation Appropriation Encumbrance 33100 Printing 1,200.00 3,416.00 4,616.00 0.00 000 General Gov'T. 2,208.60 400.00 400.00 37100 Auto Lease 300.00 0.00 300.00 0.00 000 General Gov7. 20.00 20.00 88,005.13 29,222.01 39010 Dues & Subscription 300.00 0.00 300.00 0.00 000 General Gov'T. 39600 Refunds, Awards & Indemnities 0.00 0.00 0.00 0.00 000 General Gov'T. 39750 Data Processing 400.00 2,208.60 2,608.60 0.00 000 General Gov T. 30000 Totals' '** ********'*******'""""" 37,218.00 11,505.98 48,723.98 0.00 Location Totals * *****"** **"***'**'**********«******* 105,548.00 11,701.14 117,249.14 22.00 Investment Accounts Transfer Accounts User ID ksobecki 10/01/2008 12:12 PM Saint Joseph County 0.00 88,005.13 Page 78 Unencumbered Unexpended Expenditure Balance/Percent Balance/Percent 3,494.20 1,121.80 1,121.80 24.30 24.30 0.00 300.00 300.00 100.00 100.00 272.00 28.00 28.00 9.33 9.33 5,529.42 (5,529.42) (5,529.42) 0.00 0.00 2,208.60 400.00 400.00 15.33 15.33 38,976.95 9,747.03 9,747.03 20.00 20.00 88,005.13 29,222.01 29,244.01 24.92 24.94 0.00 0.00 88,005.13 Page 78 Location Budget as of 09-30-2008 Saint Joseph County Note: Includes transactions after the last posted date of 07-01-2008 Fund: 013 County Special Gifts for 01/01/2008 thru 09/30/2008 Loc: 037 Historic Preservation Account Original Addrl/Adj Total Unencumbered Unexpended Object Description Appropriation Appropriation Appropriation Encumbrance Expenditure . Balance/Percent Balance/Percent 00000 Gen Gov't 0.00 9,123.25 9,123.25 0.00 0.00 9,123.25 9,123.25 000 General Gov'T. 100.00 100.00 00000 Totals 0.00 9,123.25- 9,123.25 0.00 0.00 9,123.25 9,123.25 100.00 100.00 23240 Other Supplies 0.00 2,924.00 2,924.00 0.00 364.50 2,559.50 2,559.50 000 General Gov'T. 87.53 87.53 20000 Totals 0.00 2,924.00 2,924.00 0.00 364.50 2,559.50 2,559.50 87.53 87.53 Location Totals 0.00 12,047.25 12,047.25 0.00 364.50 11,682.75 11,682.75 96.97 96.97 Investment Accounts 0.00 Transfer Accounts 0.00 364.50 User ID kso1110 10/01/21Rff:12 PM Page 146 STAFF APPROVALS JULY 1 -SEPTEMBER 30, 2008 1317 E. Wayne COA#2008-0707A Re -Roof 1061 Riverside COA#2008-0710A Re -Roof 229 W. North Shore COA#2008-0714 Rear Porch Repair 1328 E. Wayne COA#2008-0716 Re -Roof 218 Bartlett COA#2008-0722 Re -Roof 1326 E. Wayne COA#2008-0815 Tree Removal 947 Riverside COA#2008-0908 Re -Roof 1201 E. Wayne N. COA#2008-0917 Re -Roof and Repairs 831 Park Ave. COA#2008-0919 in -Kind Door 65159 Redwood COA#2008-0923 Roof Repairs CITY OF SOUTH BEND, ST. JOSEPH COUNTY AND THE HPC SEPTEMBER 30, 2008 ENVIRONMENTAL REVIEWS: 2002 86 2006 96 2003 94 2007 224 2004 115 2008 156 2005 249 CERTIFICATE OF APPROPRIATENESS: 2005 80 CITY OF SOUTH BEND 1 ST. JOSEPH COUNTY 2006 105 3 2007 107 3 2008 66 3 106 REVIEWS: 2006 3 CITY OF SOUTH BEND 11 ST. JOSEPH COUNTY 2007 3 6 2008 5 6 INVENTORY STRUCTURES IN NATIONAL REGISTER DISTRICTS: 1,667 IN CITY OF SOUTH BEND 0 IN ST. JOSEPH COUNTY SINGLE SITE NATIONAL REGISTER LANDMARKS: 32 IN CITY OF SOUTH BEND 2 IN ST. JOSEPH COUNTY STRUCTURES IN LOCAL HISTORIC DISTRICTS: 748 IN CITY OF SOUTH BEND 0 IN ST. JOSEPH. COUNTY LOCAL LANDMARKS: 130 IN CITY OF SOUTH BEND 73 IN ST. JOSEPH COUNTY SOUTH BEND & SAINT JOSEPH COUNTY HISTORIC PRESERVATION COMMISSION OCTOBER 20, 2008 MEETING GUESTS: PLEASE SIGN THIS LIST SO THAT YOUR PRESENCE CAN BE NOTED FOR OUR Print Name imn A nsl� s, -o; � U MINUTES Address -71 I F�w>t Avg 1/0 r'AA, Signature |(1 �HoohsUer-TO:'OAU' Officials ' Paoe1| From: Mark Dobson To: Patty Godsey Date: 10/ 4:27 PM Subject: TO: All Department Heads & Elected Officials TO: All Department Heads & Elected Officials FROM: County Commissioners, County Council, & Auditor's Office RE: 2009 Budget Follow-up We wanted to give you another update as to where the budget process bthat gives amore definitive explanation than what is being reported inthe media. Weappreciate the time spent Monday discussing the 2009 budget. We also advised that we would need to schedule a series of meetings over the next 3 - 4 days to finalize the departmental budgets. However, werealize that doing onatthis point |spremature. EA100has created some real challenges/opportunities for us all. The significant change in this legislation is that the property tax pool for each governing body Is Inter -related. And, each entity's ability to raise revenue through the property tax levy is capped by the community's rate of growth. One of the intentions of the legislation was to foster greater cooperation among the various governmental bodies. Unfortunately the opposite is actually true. Governmental entities are each looking at ways that they can protect their portion of the property tax levy - not only In St. Joseph County - but statewide. So, budgets are being submitted for approval at the maximum advertised rates. Thus, mehave come to the conclusion that our budget must also bepassed toprotect our portion ofthe overall SJC levy. If we were to cut further, other governmental entities would receive agreater portion ofour levy. So, the County Council will be enacting a Levy Protection Budget at their November 12th Council meeting. This G4million dollar budget is reflective oJthe hard work you put inbntry and reduce your department's expenses. Itisalso abalanced budget based nnuse cfall available revenue sources. Are wedone? NN We have significant work boaccomplish together. VVehope that the State will certify our 2OO9budget inthe first quarter o[next year. lnthe meantime wewill becontinuing the budgeting process. Over the next two months we will schedule Inter -departmental meetings to further analyze the 2009 budget. VVestill believe that additional cuts will benecessary inour 2UU9budget. However, it is difficult to know at what level those will be when we do not even have a ZUUQcertified budget. We also will beestablishing the task force to look at the overall picture as indicated at the department head meeting. While we believe that our budget may be balanced for 2009, we know that 201Owill create awhole new series of challenges as the Circuit Breaker limits are decreased. Ithas also become apparent that our budget process has become dynamic. Historically, wehad fixed income flguncsthat wccould use hoevaluate nfflnandm|status one time each year. The revenue numbers used for budgeting did not vary much from the actual revenues. The shift to Income Tax based revenue streams and the constant "shifting sands" of the State Legislature has dramatically Impacted the budget process. Thank you for your hard work to date. We appreciate allyou have done tolesson the impact nfHEA10O1nnS]C Government while working hard hmdeliver service 0othe Public. MINUTES OF A MEETING OF THE HISTORIC PRESERVATION COMMISSION OF SOUTH BEND & SAINT JOSEPH COUNTY October 20, 2008 13th Floor Conference Room County -City Building South Bend, Indiana Members Present: Jerry Niezgodski, Todd Zeiger, Timothy Klusczinski, Mary Jane Chase, David Sassano, Linda Riley, Lynn Patrick Staff Present: Larry Meteiver, Attorney; Catherine Hostetler, Director Absent: Amy Minnick, Assistant Director Also Present: Karen Ainsley, Tim Scott and Pat Kepschull President Klusczinski called the meeting to order at 7:00 p.m. He dispensed with COA#2008- 0708 and its letter of withdraw after conferring with counsel that no further action was necessary. STAFF REPORT CONCERNING APPLICATION FOR A CERTIFICATE OF APPROPRIATENESS Date: October 10. 2008 Application Number: 2008-1009 Property Location: 711 Forest Architectural Style/Date/Architect or Builder: Queen Anne/1897 Property Owner: Karen Ainsley and Tim Scott Landmark or District Designation: Chapin Park N.R. / L.H.D. Rating: Contributing DESCRIPTION OF STRUCTURE/ SITE: 711 Forest is a two storey house with an irregular floor plan on a brick foundation with a polygonal tower at the corner between the central and south gables. It is situated on a large triangular corner lot at the intersection of Portage and Forest. The lot is extensively landscaped. ALTERATIONS: The house was listed as a duplex in 1932. Prior to 1949 the large side porch was removed along with the front porch across the front door. By 2005 the house had vinyl siding. APLICATION ITEMS: Install a maximum 5' high fence round the property at 711 Forest (per attached site plan A). The fencing will be an architectural steel custom made wrought iron fence with a black matte powder coated finish. The end post will be 2"x2" (16 gauge steel) post with a ball cap with 3 channels running horizontally 1 '/4"x 1"x 1/8" with spindles bars that will be %s" x %z" solid bar with rotating finials representing a ball and spear style. (See attached diagram B) There will be 3 walk though gates with locks and 1 double 5' gate with lock. All fence post will be cemented into the ground during installation. The fence will be 75% open completed DESCRIPTION OF PROPOSED PROJECT: The homeowners wish to completely enclose their landscaped yard with a decorative five foot tall black wrought iron style fence with four gates. (Refer to copy of product brochure) STANDARDS AND GUIDELINES: Reading was waived by President Klusczinski. STAFF RECOMMENDATION: Staff recommends approval. It is not known whether or not this property ever had a fence. However, fences completely enclosing yards are not uncommon in the Chapin Park District especially along Navarre and Park Avenues. The style of the fence compliments both the architecture and the landscaping of the home and will not detract from the site. (See photos #1-5) In my discussion with the homeowner they are aware that they will need to apply for a variance. The homeowners were present and reviewed their project with the Commissioners. It was the consensus of the Commission to entertain a motion that would allow for this fence in this specific instance because of the size and location of the property; and only under the circumstance that it was not setting a precedent for the Chapin Park District for yards to be completely enclosed with a fence. On a motion by Lynn Patrick with a second by Mary Jane Chase the COA #2008- 1009 was approved with that stipulation by a vote of 6 in favor and 1 against. STAFF REPORT CONCERNING APPLICATION FOR A CERTIFICATE OF APPROPRIATENESS Date: October 10. 2008 Application Number: 2008-1009B Property Location: 319 La Monte Terrace Architectural Style/Date/Architect or Builder: QueenAnne/1907 Property Owner: John -Paul Augeri Landmark or District Designation: Chapin Park N.R. / L.H.D. Rating: Contributing DESCRIPTION OF STRUCTURE/ SITE: 319 La Monte is a two storey frame house with an irregular floor plan on a brick foundation with a polygonal dormer along with front and side gables. The house has a wide soffit overhand with moulded cornice. There is a full front porch with moulded entablature and engaged square wood Doric supports at corners only set on brick piers. The house is situated on a narrow, shallow lot close to neighboring homes on either side ALTERATIONS: The house has aluminum siding. There are replacement storm windows. The concrete front porch is not original to the house and has wrought irons railings and columns. The handrail for the front steps was installed in 2007. APLICATION ITEMS: 1. A storage shed in the rear consisting of an 8 %Z x 11 foot wooden shed with aluminum siding (the house already has aluminum siding). 2. A wooden picket fence 4 feet tall along the east side of the property (wooden stockade fences already exist on the north and west side property lines). 3. A four foot wooded deck attached along the rear of the house with steps leading down each side. DESCRIPTION OF PROPOSED PROJECT: #1.The homeowner would like to install a ready to assemble shed in the rear of the house set on concrete block footings with a wooden floor. See photos #1 & 2. #2. To install a standard stock wooden picket fence along the side yard with the posts set in concrete. See site plan -right side. #3 To install a four foot wide wood deck along the rear of the house. The deck would butt up N against the house; it would not be attached to the house. It will be made from standard stock pressure treated wood with stock railings around the deck and stock hand rails along the steps. See site plan and photographs #3-6 STANDARDS AND GUIDELINES: Reading was waived by President Klusczinski. STAFF RECOMMENDATION: Staff recommends approval of items 1-3. The shed and deck will not be visible from the street since the house sits on a higher elevation than the side walk and both of these items will be in the rear of the house. The standard four foot picket fence along the side of the house would not be very noticeable from the street given the higher elevation. Catherine Hostetler read an e-mail from the homeowner in England authorizing Pat' Kepschull, his mother, to represent him on this and future projects. The Commissioners and Ms. Kepschull then discussed the details of the three components of the COA. On a motion by Lynn Patrick with a second by Linda Riley the Commission voted 7-0 in favor of COA#2008-100913 as submitted. LANDMARKS: The Commissioners discussed the letter written by Diane Wrobel- Illes requesting that the HPC consider land -marking the home at 53081 Olive Road which is next to her land -marked home. It was decided that the Commission not entertain land -marking at this juncture but that it would remain open to discussion with Diane Wrobel-Illes and other interested parties. Lynn Patrick volunteered to contact Diane Wrobel-Illes. REGULAR BUSINESS: The minutes for the Septmeber15, 2008 meeting were unanimously approved on a motion by Todd Zeiger with a second by David Sassano. Catherine Hostetler and Larry Meteiver were requested to continue to work on reducing the time staff spent on the Minutes by reducing the amount of verbatim content. The Treasurer's Report aka Department Location Report was accepted. In response to the Commissioners' inquiry concerning the on-going 2009 budget process for the department, Catherine Hostetler distributed the October 16, 2008 Memo from Mark Dobson, President of the County Commissioners. The text is attached as Exhibit A. President Klusczinski opined that now would be a good time to forge partnerships to highlight the City and County for Heritage Tourism under the Preserve America programs since the return is $19.00 for every $1.00 invested. He also wished to have the tenures of retired Commissioners Choitz and Ujdak recognized. The Director's Report was submitted. The text is attached as Exhibit B. In response to an inquiry concerning Monroe School David Sassano, Architectural Historian, reported that he had met with Ken Hebard and requested photographs of the slate roof for analysis by an expert in Pennsylvania. He gave his opinion as to the pros and cons of the various options for the slate roof repair and replacement. 3 He did the same for the windows. He conceded that it boils down to a matter of top of the line replacements versus effectiveness of the maintainability of the original fabric of the school. Mr. Sassano intends to write a report which would support the Commission's due diligence concerning the slate roof and also the windows. Legal Counsel, Larry Meteiver, followed up from the September meeting with Resolution 08-02. This would allow for the Hearing of Visitors to be moved up on the Commission's Agenda from item VI as currently stipulated in the by-laws to become Item III in order to encourage input from the Local Historic Districts' Liaisons. On a Motion by Linda Riley with a second by Mary Jane Chase the Resolution 08- 02 was adopted with a vote of 6 in favor and 1 opposed. Another discussion of the efforts to reduce the length of time by the staff to prepare the minutes as well as the content of the minutes ensued. Catherine Hostetler and Larry Meteiver will continue work together to pare back the time spent on the minutes and length of minutes based on the suggestions given by the Commissioners. In this discussion it was noted that on occasion a verbatim minute may actually save staff time. The President's Report consisted of a brief description of the October Window Workshop he participated in with Preservation Specialist, Wayne Doolittle on October 18 & 19. Old Business: Lynn Patrick reported that she represented the HPC at two events: Monroe Park Block Party on October 19 and the Five Year Anniversary Celebration of the Notre Dame Downtown South Bend Office. New Business: Lynn Patrick stated that she would be representing the HPC at the NNN Arts Cafe on November 2 and would be selling such items as the Historic Preservation Nuts, Survey Books and BSSB Stationary and giving away calendars. Restore Michiana will be held on March 14, 2009 at St. Joseph High School. Todd Zeiger made contacts at Cornelius O'Brien for potential speakers for Restore Michiana. The meeting adjourned at 8:29 Date 0 m�� M 0.► , Loin to] Ia 16 SEPTEMBER CHAIRED ROTARY FOUNDATION MEETING AT INDIANA TRUST; CONTACTED HEBARD AND HEBARD VIA E-MAIL CONCERNING GRANT FOR SLATE ROOF STUDY ON MONROE SCHOOL. 17 SEPTEMBER WORKED WITH REV. WASSNER OF THE UNITED RELIGIOUS COMMUNITY CONCERNING REPAIRS FOR 501 N. MAIN IN THE CHAPIN PARK NR DISTRICT 18 SEPTEMBER ATTENDED ECONOMICS CLUB OF MICHIANA LECTURE/LUNCHEON; MET WITH HEBARD AND HEBARD CONCERNING THEIR PLANS FOR MONROE SCHOOL 26 SEPTEMBER MET WITH KEIR LIEBER AND WAYNE DOOLITTLE AT 1220 HILLCREST CONCERNING IMPROVEMENTS TO INTERIOR OF HOME. ATTENDED GROUNDBREAKING FOR INNOVATION PARK AND MET LT. GOVERNOR.. SEPTEMBER 30 ATTENDED MEETING WITH TERRY DE ROSA AND THE BSSB; M.S. FUND RAISING LUNCHEON WITH SEAN COLEMAN AS GUEST SPEAKER; MET WITH REPRESENTATIVES OF THE COUNTY COUNCIL AND COUNTY COMMISSIONERS CONCERNING 2009 HPC BUDGET. OCTOBER 1 MET WITH NANCY SULOK OF THE SOUTH BEND TRIBUNE FOR INTERVIEW CONCERNING THE HPC BUDGET IN THE COUNTY VS. THE CITY OCTOBER 2 ATTENDED THE EXECUTIVE BOARD MEETING OF THE BOTANICAL SOCIETY OF SOUTH BEND CONCERNING THE IMPROVEMENTS TO THE CONSERVATOIRES. - OCTOBER 7 ATTENDED THE BOARD MEETING OF THE ECONOMIC CLUB OF MICHIANA AT NOTRE DAME; MET WITH TERRY DE ROSE AND THE BSSB CONCERNING ACTIVITIES AT THE CONSERVATORIES. OCTOBER 10 ON-SITE VISIT AT 319 LA MONTE TERRACE FOR COA APPLICATION. OCTOBER 13 ATTENDED DEPARTMENT HEAD MEETING CONCERNING THE 2009 & 2010 BUDGET CRISIS OCTOBER 14 ON SITE VISITATION FOR PROPOSED COA AT 611 EDGEWATER OCTOBER 15 HOSTED SPEAKERS FROM INDIANA ECONOMIC DEVELOPMENT CORP. AT ECONOMICS CLUB OF MICHIANA LUNCHEON; DISCUSSED ADAPTIVE REUSE OF ROOSEVELT SCHOOL IN ELKHART WITH GARY L WETZEL, V.P. OF ANCON CONSTRUCTION OCTOBER 16-18 CORNELIUS O'BRIEN CONFERENCE IN BLOOMINGTON, INDIANA