HomeMy WebLinkAboutJuly 200601L3 111
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F , AGENDA,.OF THE JULY`17, 2006 o T
COMMISSION,MEETING
1865
Regular Meeting 4th Floor Council Chambers
County -City Building
MONDAY, JULY 17,2006 7:30PM
I. CALL TO ORDER, ROLL CALL
II. PUBLIC HEARING
A. CERTIFICATE OF APPROPRIATENESS
1. 1097 Riverside Drive COA# 2006-0626
2. 1138 E. Wayne Street COA# 2006-0711
B. LANDMARK
1. 1013 Jefferson -First Reading
C. NATIONAL REGISTER NOMINATION None at this time
III. REGULAR BUSINESS
A. APPROVAL OF MINUTES
June 19, 2006
B. TREASURER'S REPORT
C. COMMITTEE REPORTS
1. President's Report: Advisory Board
2. Committee Meetings Reports
D. STAFF REPORTS:
1. C of A Approvals; Correspondence;
A. Director's Report
B. Assistant Director's Report
1. Six At Risk
2. Other "HPC Image" Projects
x
2. Legal
IV. OLD BUSINESS
1. Chapin Park Booklets Distribution Phase
V. NEW BUSINESS
4
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VI. HEARING OF VISITORS AND ADJOURNMENT
STAFF REPORT .
CONCERNING APPLICATION FOR A,
CERTIFICATE OF APPROPRIATENESS
Date: July 6, 2006
Application Number: COA# 2006-0626
Property Location: 1097 Riverside Drive
Property Owner: Brian Exner and Katrina Barron
Landmark or District Designation: Riverside Drive LHD
Rating: N/C
STATEMENT OF SIGNIFICANCE/HISTORIC CONTEXT: This American Foursquare was built in
1906 by Emma Lockstidt Schweitzer and Frederick H. Schweitzer. The house was owned by members of
the Sibley family from 1946 through 1967.
APPLICATION ITEMS: 1. Demolish non -original concrete enclosed front porch and restore porch with
original dimensions, brick piers and wooden columns with the following details and per attached drawings
(Exhibit A). The brick supports and piers will have brick that matches foundation, tongue and groove wooded
porch deck (26'x8'); hip roof with 14" overhand to match main roof; pediment on porch roof centered over
front door; asphalt shingles and gutters to match main roof with downspouts as needed; tongue and groove
bead board ceiling; brick steps, slate topped knee walls; railing with 1-1/4" square balusters and wooden
lattice porch skirts between brick supports (similar to other Riverside Drive area porches like 1075 Riverside
Drive). Remove Arborvitae at northeast corner of house for construction of porch.
2. Construct a small vestibule (7'x3.5') on front porch with the following details: (See Exhibit A)
centered on existing front door opening, siding and trim to match first storey of main house,
period -style 9 light wood entry door with dual side lights and tongue and groove bead board
ceiling. Replace non -original front door with vintage door having a large glass area. Retain
original doorframe.
3.. Construct a new wooded roof over existing side -door stoop and stairs to replace existing non -
original aluminum roof per attached drawing (Exhibit B). Asphalt shingles to match main roof, hip
roof to match pitch and elevation of front porch, 2X radiused brackets, tongue and groove "bead
board" ceiling, gutters to match main roof with downspout on East side.
RECOMMENDATION: #1. Staff Recommends approval. Mr. Exner has been working with
Preservation Specialist, Wayne Doolittle on this project during the past few months to ensure that it stays
within the guidelines. The 1932 Assessor Card shows a front porch across the entire front of the house.
Mr. Exner has been in contact with a member of the Sibley family who has verified that the current porch
was built after 1958 and enclosed in 1986. The aluminum siding has been removed and revealed the pier
and column witness marks. The proposed new porch will conform with other porches of the same period
in the neighborhood. #2. Staff Recommends approval of this vestibule as it will be constructed in such a
way as to fit onto the porch floor and beneath the porch ceiling which will allow it to be removed without
compromising the house or the new porch. #3. Staff recommends approval as Mr. Exner will be restoring
a feature more in keeping with the period of the house and eliminating a non conforming one.
Mr. Exner is currently in California. He can be contacted at 831 421 9577 and will be available at that
number on July 17 for questions. Individual commissioners with questions can contact him at that
number before the meeting for clarifications.
1097 Riverside Drive - Photos ,of Existing Structure
25 May 2006
" i. til '}'•r' ' :.''.•_•h. .'w '_r. i. .•:%W,
Figure 1: Front View Showing Enclosed Porch. Note dormer window concealed by siding.
Figure 2: Looking South from corner of Riverside and Vassar. Note Arborvitae in
foreground.
1097 Riverside Photos Page 1 of 4 25 May 2006
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NOTES:
1. THIS DRAWING IS INTENDED TO ILLUSTRATE THE SCOPE OF THE PROJECT AND TO SPECIFY CERTAIN CRITERIA.
FINAL CONSTRUCTION PLANS WILL BE GENERATED BY THE CONTRACTOR.
2. BRICK SHALL MATCH ORIGINAL FOUNDATION AS CLOSELY AS POSSIBLE.
D & ALL PAINTING SHALL BE IN ACCORDANCE WITH HISTORIC LANDMARKS FOUNDATION OF INDIANA GUIDELINES.
TITLED: 'EXTERIOR WOOD PAINTING PROCEDURES NECESSARY TO OBTAIN A 12 TO 15 YEAR PAINT JOB'.
3 -COLOR PAINT SCHEME: TBD.
C
A
TI/�1T PITCH
P TO
CERT�INTSLQ'1 7
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1 T T� U"u G. ;
I
EXISTING WROUGHT IRON RAILING.
EXISTING CONCRETE STOOP
SIDE ELEVATION
[SOUTH SIDE]
DSIZE 03/06/03 8 1
1 7 1 6
MTDIXD TO LWSTRATE THE SCOPE CP TK P*MCT AM TO SPEOrT CERTM EAITEM&
1 RAMS MU K GENERATED BE THE CONTRACTOR
TC11 ORION& iQPOAT1b1 AS CLOSELY AS POS99 L
K RI ACCORDANCE MTN NISTORIC LN"MMS POUNDATON OF ROIANA OIAOELNES.
WOOD PARIIRO PROCEDURES KCESSARE TO CBTAN A 12 TO 15 EAR P—T.IDS'.
SCHEME. TBD.
FRONT ELEVATION
[RIVERSIDE DRIVE]
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1 7 1 6
5 4
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SIDE ELEVATION
• [VASSAR ST]
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A
PROPOSED PORCH
1097 RIVERSIDE DR
1• '=1 ,44-21 2006-001 .1:
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5 4 1 3 1 2 1 1
STAFF "PORT,
CONCERNING APPLICATION FOR A
CERTIFICATE OF APPROPRIATENESS
Date: July 11, 2006
Application Number: 2006-0711
Property Location: 1138 E. Wayne Street
Property Owner: Virginia and Louie Anderson
Landmark or District Designation: E. Wayne Street LRD
Rating: S
STATEMENT OF SIGNIFICANCE/HISTORIC CONTEXT: This 1935 Tudor Revival House was
owned by Hilda and Raymond E. Cloud. Raymond Cloud was co founder of Cloud Brothers, an electric
appliance store located at 902 S. Michigan. Jeanette and Maurice Herman, owners of a women's apparel
shop on South Michigan, also owned the house in the 1940s. Mr. and Mrs. Anderson purchased the house
in 1987 from David Bowers.
APPLICATION ITEMS: Add a 19'4"x12' irregular shaped (see Construction PlanAl and site plan)
screened -in porch onto the back of the house. The porch will be on a concrete slab foundation. The porch roof
and siding will match the roofing and siding on the main house.
RECOMMENDATION: Staff recommends approval. The porch is being constructed off of a 15'x15'
1946 addition to the main house (See Assessor Card). The porch will tie in to the brick wall of the 1946
addition and the roof will tie in to that addition at the opening left by the removal of the air conditioner. All
materials will match the house and compliment its design characteristics. The fabric original house will not be
compromised.
Application
- FOR -
Certificate of Appropriateness
Historic Preservation Commission of South Bend & St. Joseph County
125 S. Lafayette BIvd., South Bend, Indiana 46601
Mailing Address: County -City Building, South Bend, Indiana 46601
Phone: 574-235-9798 • Fax: 574-235-9578 • Email: SBSJCHPC@co.st josephin.us
Website: http,//www.sgosephcountyindiana.com/sjchp/index.html
OFFICE USE ONLY »»» DO NOT COMPLETE ANYENTRIES CONT TUNED IN THIS BOX—-- OFFICE USE ONLY
Date Received 7- // ^ a Otte Application Number d 00 G - 0.711
Past Reviews: r-1 YES (Date of Last Rmkm) F-1 NO
Staff Approval authorized by: Title:
Historic Commission Review Date: 7 - /'1 a OV6
E] Local Landmark 21mcal Historic District (Name) 5 %tiayxL ,k t•• f
National Landmark E] National Register District (Name) 0
Certificate of Appropriateness:
[l Denied ❑ Tabled n Sent To Committee F] Approved and Issued
v '^; DATE
' Address of Property for proposed work:
/ �uU Street Number,�j nd Street Name
Name of Property Owner(s): (Please Print) L, Ue �/vl�'lrIL �77WW;012 ( .23Y-&0Z0�
Address of Pro s f
Property Owner(): G, 5�%
Contractors) Name: I A h /A'p1,i�1 . 1 fra
Contract Company Name: l.1 W P & / (�
Contractor Address: r S
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City: 9 P fl�/)%077Phone:_U,? oq�
Current Use of Building: / am (u
vel
(Single Family �-AultiFamily —Commercial — Government —industrial —Vacant —etc.)
Type of Building Construction: bi is -
(Wood Frame - Brick - Stone - Steel - Concrete - Other)
Proposed Work: E] In-kind [] Landscape W New E] Replacement (not in-kind) [:] Demolition
(more than one box may be checked) /
Description of Proposed Work: SeYeehY4 /l�fe- i QG�r f[ot-, 'FU bae-k 6,c /Q cv;e
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THE HOME OF I DATE ISSUE I • John W. Wem4 •
PORCH x_25-06 a V1
Ginna & Louie Anderson 04-14-06 REVISED ARCHITECT
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MINUTES OF A MEETING OF THE
HISTORIC PRESERVATION COMMISSION
OF SOUTH BEND & SAINT JOSEPH COUNTY
June 19, 2006
4"' Floor Council Chambers
County — City Building, South Bend, Indiana
Members Present: Lynn Patrick [President], Todd Zeiger [VP], Mary Jane Chase [Secretary], Timothy
Klusczinsi [Treasurer], Catherine Hostetler, Martha Choitz, Jerry Ujdak, Linda Riley
Staff Present: Catherine Hostetler [Director], Amy Herdman [Asst. Director], Shawn Peterson [Counsel]
Others Present: Vic and Susan Butcher, Ingwald Johnson, Chris Dressel, Carla Roberts, Jason Durr, Pam Meyer
Absent: Joann Sporleder [Architectural Historian]
I. CALL TO ORDER, ROLL CALL: Lynn Patrick called the meeting to order at 7:32 pm
H. PUBLIC HEARING
A. CERTIFICATES OF APPROPRIATENESS
Shawn Peterson [Counsel] and Catherine Hostetler point out to the Commission that there will
be an amended agenda for tonight's meeting to include the C&A 2006-0615A The Burke
Building. An amended agenda was not printed, but Catherine Hostetler reminds the
Commissioners that they received a copy of the new CoA in the mail. Lynn Patrick confirms that
she did receive said by mail.
Todd Zeiger moves to accept the amended agenda to include CoA 2006-0615A, Gerald Ujdak
seconds and the motion carries unanimously. The Commission will hear said CoA.
1.2006-0606: 811 Leland Avenue
The Chair recognized Catherine Hostetler to read the Staff Report.
STATEMENT OF SIGNIFICANCEMISTORIC CONTEXT: This Free Classic/Queen .Anne home
was built around 1904. Edwin and Mary Smith were the first residents; and Mary continued to live there
as a widow, using it as a boarding house until 1910. From 1912 to 1930 Phero C. Fergus lived there. It is
currently owned by Susan and Victor Butcher.
APPLICATION ITEMS: Vinyl side the house with Georgia Pacific panel .40 gauge, fir out openings
around openings to maintain proper reveal with 1/4" pine (lby)/.23 gauge coil stock.. They want the vinyl
for easy maintenance as they are getting older. They did not have the resources to finish the project
between May 2002-2004 under the building permit dated 5/22/02. Work to be completed by September
1, 2006.
CHAPIN PARK GUIDELINES: II Existing Structures A. Building Materials
Required: Original exterior building materials shall be retained when possible ... The existing
architectural detail around windows, porches, doors and eaves shall be retained or replaced by replicas of
the same design when deteriorated beyond repair.
Recommended: Whenever possible, the original building materials should be restored. When
maintaining or repairing original siding is not feasible, aluminum, vinyl or composite siding may be used.
When used over wood surfaces, this siding should be the same size and style as the original wood. Every
effort should be made to retain the original trim around windows, doors, cornices, gables, eaves and other
architectural features.
RECOMMENDATION:
Mr. Butcher received a building permit on May 22, 2002 to apply siding to his home. The siding was not
installed and the permit has expired. The house is now part of the Chapin Park Local Historic District and
at the time of designation, March 14, 2005, the house appeared as it does today, a wood clap -board sided
house. Although the house has severely peeling paint, window reconfigurations and removed architectural
trim and drip mouldings, the wood is still in good condition and could be painted. If painted properly the
paint should last 15 years. Mr. Butcher does not want to prep the house and paint it because it would take
too long. He has already invested in some of the materials and has applied vinyl cladding to some
windows and corner boards. According to the 1987 Survey card with house had already undergone major
alterations and was covered with asbestos siding and had aluminum replacement storm windows and
doors. There have been additional, significant changes to the several of the windows on the sides of the
house since 1987. The project to re -side the house was started in 2002, prior to the local district
designation, but the project was never completed and the permit expired.
Staff recommends approval of the vinyl siding with the stipulation that it only cover the clapboards and
leaves the shingles in the gables exposed and that the dentil work on the porch remain in tact.
The Chair recognizes the homeowners, Vic and Susan Butcher to speak on behalf of this project. Mrs.
Butcher offers that several modifications have been made to the house, even before they purchased it. So,
it is dijfcult to say exactly what the original appearance of the exterior would be, and would be
impossible to replicate the original appearance. The Chair opens the discussion to include
Commissioners that may have questions regarding the CoA.
Tim Klusczinski asks if the siding has already been purchased, and asked what the .40 gauge refers to -
either inches or centimeters. Mr. Butcher replies that the siding has not yet been purchased, but that he
has already made some investment in preparing the house for the work. Mr. Butcher adds that he's not
sure if the measurement is in inches or centimeters.
Linda Riley (referring to photos provided to the Commission) asks the homeowners about the condition of
the house right now, and whether or not the photos show peeling paint, or a stripped fagade. Mrs.
Butcher answers that the front of the house has been stripped, and states that upon removal of the
shingles a lot of the wood was found to be in poor condition. Mr. Butcher adds that he's not sure what the
material of the shingles was, but thinks that it was asphalt and not asbestos and assures the Commission
that materials were disposed of properly.
Lynn Patrick questions the condition of the wood clapboards. Mr. Butcher answers that some of the
clapboards aren't in bad shape overall, but that some portions of the exterior have taken the brunt of the
weather etc, so it varies by location. Lynn Patrick also asks the homeowner to estimate the cost of
project. Mr. Butcher replies that the project should be in the $4000 range to complete.
Mary Jane Chase questions the details of the CoA and wishes for clarification on what will or will not be
sided. Mr. Butcher answers that the exposed areas of detail work, gables etc. will be restored and
painted. Mr. Butcher notes that there are only two areas that wouldn't be sided as the clapboards cover
almost the entire surface of the exterior with the exception of the gable that includes a window and faces
Leland Avenue, and the overhang of the porch.
Tim Klusczinski asks if destruction of the sill ears would be necessaryfor installation of the j -channel.
Mr. Butcher replies that it will not be necessary to do so. Mr. Butcher reassures the Commission that in
his opinion, from the street one will not be able to tell that the siding is vinyl, as it is his intention to
restore the historically accurate appearance of the house as much as possible with as little maintenance
as required. Tim Klusczinski confirms that the house is properly insulated. Mr. Butcher confirms that
there is blown in insulation.
Gerald Ujdak question the homeowners on what type of siding their considering, either Twin 4 or S? Mr.
Butcher answer that they're now leaning towards the Triple -3 siding as it most closely resembles the
original clapboards which are 3 and 5/8s. Gerald Ujdak also inquires after color selection. Mrs.
Butchers answers that the siding will be beige or ecru. The accent and picture framing will be cranberry
in color, as shown in the photos provided to the Commission.
Todd Zeiger asks the homeowners their intention regarding soffits and eaves. Mr. Butcher answers that
he would prefer to encapsulate them with an aluminum product. Mr. Butcher recognizes that some work
will have to be done to give a uniform appearance to ensure the trim meets the siding.
There were no public comments.
Shawn Peterson [Counsel] verifies with the homeowners that the homeowners are aware of and intend to
comply with the conditions of the CoA, specifically that they intend to leave the gables and detail exposed.
The Butchers reply that some of the decorative elements will have to be replaced as they have,
deteriorated beyond the point of repair, but do intend to replace the decorative pieces in kind to preserve
the appearance. Mr. Butcher asks the Commission for the recommendation on this matter, and Todd
Zeiger replies that the staff recommendations are what they are, and are stated in the CoA. Catherine
Hostetler replies that eaves are excluded from specific mention in the current CoA, but offers that the
encapsulating of the band boards and soffits can be stipulated. Mrs. Butcher states that she believes that
the best course of action regarding those elements will reveal itself during the project. Lynn Patrick
notes that the homeowners are looking for some guidance on their project. Todd Zeiger implores the
Commission to be sure that their approval is consistent regarding the appearance of the house. Linda
Riley asks the homeowner if it is prudent to mix vinyl and aluminum. The homeowner replies yes. Todd
Zeiger consults Shawn Peterson [Counsel] regarding the fact that MIM Butcher received a building
permit for this work before the creation of the Chapin Park LHD and the guidelines of said. Shawn
Peterson [Counsel] responds that in letting the permit expire, the homeowners are now bound by the
guidelines that have since been adopted.
Gerald Ujdak suggests that the process be expedited, and the CoA be considered only as presented with
the understanding that some other details of the project be left for "another_ time" as it is obvious that the
homeowners are looking for some guidance in their decision-making. Lynn Patrick, Gerald Ujdak and the:
Mr. Butcher discuss their hope that the clear solution to this point presents itself during the project. As
the soffit and eaves were not specifically mentioned in the current CoA, Catherine Hostetler verifies that
those items can be addressed in a separate CoA. Mr.Butcher asks that if he constructs his scaffolding
and begins his work, will he be in violation at any time. Mr. Butcher requests the option of eithet vinyl
siding to the soffit and then using an aluminum project on the facia, or merely using the siding on the
clapboards and then scraping and painting the overhangs. Martha Choitz asks the homeowner to verify
that they won't change the type of siding mid project and thereby change the appearance of the house.
The homeowners confirm that they will not change their choice of siding.
Tim Klusczinski states that he is unclear on approving a CoA as it appears and wishes to rework it as
there aren't any specifications regarding gauge thickness, and would prefer to see a sample of the
product to ensure the appearance of the house. Mr. Butcher offers to bring a sample for a review.
Tim Klusczinski suggests that Preservation Specialist Wayne Doolittle inspect a sample of the product
and compare it to the original clapboards. However, Wayne,Doolittle is out of town. Mr. Butcher
responds that if you hold apiece of the Triple -3 siding up next to the house, they appear identical.
Shawn Peterson [Counsel] asks the homeowners if they wish to modify their CoA to include the option to
eitherpaint or use the aluminum product on specified areas. The homeowners replied yes, as they're not
yet sure what is the most prudent course of action.
Lynn Patrick moves to approve 2006-0606 817 Leland "with the understanding that they (the
homeowners) have the option of vinyling and soffit with aluminum vents and soffit or to scrape and
paint the overhang, and that we would like only cover the clapboards and leave the shingles and the
gables exposed." "Also the dentil work on the porch will remain in tact or will be replaced in kind".
The homeowners confirm that those conditions are clear. Mary Jane Chase seconds the motion as
stated. The vote is 7-1, Todd Zeiger voted not to approve.
Catherine Hostetler instructs the homeowners on the next step in the process, including receipt of their
CoA and proceeding with the Building Department. The homeowners thanked the Commission.
2.2006-0608: Leeper Park West
The Chair recognized Catherine Hostetler to read the Staff Report.
STATEMENT OF SIGNIFICANCE/HISTORIC CONTEXT: Leeper Park is a designed landscape
located in South Bend, Indiana in a residential area immediately north of the Downtown commercial
district of the city. In 1911, noted landscape architect George Kessler prepared a master plan for south
Bend to develop a citywide park and boulevard system. Leeper Park became a focal point within
Kessler's Plan.
APPLICATION ITEMS: To connect the existing sidewalk segment, located in the northern section of
Leeper Park along Riverside Drive, with a new five-foot wide concrete sidewalk to the segment of
sidewalk at Riverside Drive on the top of the bluff. (See attached color scale drawing, Exhibit A) The
connecting sidewalk will be approximately 355 feet long and it will have an access ramp directly across
from the access ramp for the sidewalk on the south side of Riverside Drive in Leeper Park. (The work on
the south side was approved by the Commission in COA #2006-0306A on March 20, 2006)
STANDARDS FOR LEEPER PARK: 9.5 Circulation #3: Alteration of existing or addition of new
circulation layouts will be considered if it can be shown that better site circulation is necessary and that
the alteration does not alter the basic concept of the historic landscape design.
RECOMMENDATION: Kessler's sketch of his plan for Leeper Park is the basis for the landscape
landmark. In Kessler's sketch the area for the proposed sidewalk is not developed. (See Exhibit B).
An "informal" pathway connecting these two sidewalk segments has developed over the last century.
Staff recommends approval, as it does not alter the basic concept of the historic landscape design.
Jason Durr, Assistant City Engineer for the City of South Bend was recognized to speak on behalf of the
project. Mr. Durr indicated that the sidewalk had been the request of public that use the park and those
that live near it, as foot traffic was already wearing a path in the grass. That path will be replaced by a 5
foot concrete sidewalk. Due to a guardrail and river crossing, the sidewalk can only extend so far, and
users will have to cross on the West side of Lafayette.
Todd Zeiger asked a question of Mr. Durr regarding an item that appeared on the map, and whether or
not that item was covered in a separate CoA. Mr. Durr clarified that it was.
There were no public comments.
Todd Zeiger moved to approve CoA 2006-0608 Leeper Park West, the motion was seconded by Tim
Klusczinski and Gerald Ujdak. The motion passed unanimously.
3.2006-0608A 14297 US 23
The Chair recognized Catherine Hostetler to read the Staff Report.
STATEMENT OF SIGNIFICANCE/HISTORIC CONTEXT: Henriette and John B. Metzger
purchased this property in the 1870s and built their home in 1875. The home is a fine example of an
Italianate country villa. The house and property were landmarked in 1976. Carla and Theron Roberts are
the current owners.
APPLICATION ITEMS: (Please refer to the sketch and photographs). Basically the homeowners wish
to clear out the dead and volunteer trees along with the dense undergrowth in the wooded area
surrounding their home in order to create a healthier environment for the mature trees and to create a
green space and garden between the wooded areas surrounding the house and the house. To remove/trim
old growth trees that threaten windmill that the Roberts wish to restore.
LOCAL LANDMARK STANDARDS: Building Site and Landscaping
Required: Major landscaping items, trees, fencing... which reflect the property's history and
development shall be retained....
Recommended: New site work should be based upon actual knowledge of the past appearance of the
property found in photographs, drawings and newspapers. Plant materials and trees in close proximity to
the building that are causing deterioration to the building's historic fabric should be removed...
Prohibited: No changes may be made to the appearance of the site by removing major landscaping
items, trees, fencing ... and other elements before evaluating their importance to the property's history and
development.
RECOMMENDATION: Staff met with Carla and Theron at their home on May 25, 2006 to review
their concept for the landscaping. The wooded lot is over grown and dead limbs are falling off of trees
and onto the cars, deck and windmill at the rear of the house and also pose a threat to the main part of the
house. The landscaping features will follow the grass and tree landscaping features typical of rural
Italianate homes pictured in the St. Joseph County 1875 Atlas. The proposed work will improve the
health of the remaining trees around the house and retain the tree buffer between the house and US 23 and
the subdivision. Staff recommends approval.
Carla Roberts, the homeowner, was recognized by the Chair to speak on behalf of the project. Mrs.
Roberts states that in the year that they've owned the house they have not done any work to the
landscaping as they have been busy working on the inside of the house. Mrs. Roberts distributed the
original copies of the CoA application photos as they'd copied poorly.because they had been faxed into
the HPC office. The Commissioners expressed their thanks. Mrs. Roberts stated that her goal was to
maintain the appropriateness of the appearance of the house and landscaping. The homeowners plan to
restore the North and South lawns and remove construction gravel that was used during the building of a
nearby subdivision. Mrs. Roberts has contacted, and will have, the expertise of the City Forester to assist
in this project.
Further, the homeowners will restore the original windmill on the property at a later time. Lynn Patrick
responds that there are many resources and experts on windmills should the homeowners need some
guidance. Mrs. Roberts declines to have that additional work included on this C64 but will seek another
CoA later for'the windmill restoration.
Gerald Ujdak questions Mrs. Roberts on what types of trees are on her property. Mrs. Roberts replies
that she's not sure what all is growing there. Some pines, maples and oaks for sure, but she's not sure
specifically what types.
There were no public comments.
Martha Choitz moves to approve CoA 2006-0608A 14297 US23, the motion is seconded by Todd
Zeiger. The motion passes unanimously.
4.2006-0615A The Burke Building
The Chair recognized Catherine Hostetler to read the Staff Report.
STATEMENT OF SIGNIFICANCEMISTORIC CONTEXT: The Burke Building is a two story
Colonial Revival style commercial structure constructed by W. W. Schnieder Construction Company in
1928 for Morris Burke, his wife Meriam and their children, Jacob Burke, Sara Burke Richman and her
husband, Isadore.
APPLICATION ITEMS: Complete Tear Off of roof and replacement of wood decking with?/16.OSB
boafd as needed. Compete re -roof with 45 black EPDM single -ply rubber roof system with EPS tapered
roof insulation; 1/2" mechanically fastened fiber insulation. Remove coping the on North and West sides
and install treated wood nailer and metal cap if original non-contributing coping tiles too fragile to be
removed and replaced. South and East parapet walls termination method will include installation of ter
bar below the existing tile with wall anchors to protect terra cotta. Mortar joints between the tiles would
be caulked as needed or could be ground and re -mortared. Existing skylights could be removed, the glass
reworked as needed and replaced a minimum cost.
LOCAL LANDMARK STANDARDS: Group B Standards: B. Treatment. Treatment shall be
defined as any change of surface materials that will not alter the style or original form. Such
improvements include re -roofing, glazing ... A treatment change of any surface whether on the landmark
or its environment may require a Certificate of Appropriateness. The commission should review the
proposed treatment for character and style consistency with the original surfaces.
RECOMMENDATION: Staff recommends approval. None of the proposed work will alter the style or
original form of the Burke Building. The removal of non-contributing tiles and their replacement with
painted metal will not be visible from the street. The Contractor, Ingwald Johnson, and the UEA should
evaluate the economic feasibility of the skylights and report to the HPC their course of action, as these
features are not visible from the street.
Chris Dressel of UEA, ( Urban Enterprise Association) is recognized by the Chair to speak on behalf of
the project. Mr. Dressel states that the roof repair is necessary to assist his efforts to market the building
to potential buyers, which they have been doing since the UEA took ownership of the building in 2004.
The issues with the roof are causing damage inside the building, and very much detracting from the
overall appearance of the building. Mr. Dressel also states the negotiations with the contractor, Ingwald
Johnson (present at meeting) will allow for the matter of the skylights to be addressed once work begins,
and also explains that the historically significant features of the architecture including the terracotta and
decorative medallions will not be endangered. The skylights, not visible from the street may either be
repaired or removed depending on what is determined to be the most prudent course of action. Mr.
Dressel reiterates how helpful a proper roof would be to the redevelopment efforts of this property.
Mary Jane Chase inquires what the zoning is for the site and what the original configuration of the
additional floor of the building is. The second floor of the building was not occupied by the original
builders or subsequent owners. The building is currently zoned "Local Business ", which would not allow
for residential tenants.
Todd Zeiger inquires about downspouts. Mr. Dressel responds that the building has internal drains.
Todd emphasizes the importance of having the building occupied or under renovation by winter so that
the internal drains in the building don 't freeze and cause further damage.
Lynn Patrick questions the availability of using the second floor of the building for housing, and the
possibility of rezoning. The second floor of the building is subdivided into 16 efficiency apartments. It
is the original configuration and is still in tact. Mr. Dressel indicated that the UEA considers every
situation differently, and so the UEA would consider pursuing rezoning the location if a potential client
wished to utilize the upstairs for rental units.
Gerald Ujdak inquires if the skylights leak or if they will be maintained or removed? Mr. Dressel replies
that they may not currently be leaking, but have obviously been an issue in the past. No decision has
been made yet, but will be based on the recommendation of the contractor when the project reaches that
point.
Todd Zeiger publicly thanks UEA for taking the lead on the marketing of this building, and for the
investment of the roofproject.
Lynn Patrick requests that UEA provide the HPC with updates regarding this project and the decision
regarding the skylights. Mr. Dressel agrees to do so, and thanks the Commission for hearing the CoA.
There were no public comments.
Todd Zeiger moves to approve CoA 2006-0615A The Burke Building, and the motion is seconded by
Tim KlusczinskL The motion passes unanimously.
B. LANDMARKS
1. 1031 East Jefferson
Catherine Hostetler reported to the Commission that the new homeowner, Serena Howley, closed
on the property today, June 19, 2006. HPC Staff toured the home today with Ms. Howley. The
Commission will be pursuing Landmark status for this property with the consent of the new
homeowner.
C. NATIONAL REGISTER NOMINATION (None at this time.)
III. REGULAR BUSINESS
A. APPROVAL OF MINUTES
Tim Klusczinski moved to approve the Minutes of May 15, 2006 as printed, Martha Choitz
seconds. The Minutes were approved by unanimous vote.
B. TREASURER'S REPORT
Tim Klusczinski [Treasurer] included the Budget Location Report in the meeting packet. -
Commissioner Riley questioned two items on the report. Catherine Hostetler clarified that the
two items Ms. Riley was referring to were two grant funds that the Commission is overseeing.
C. COMMITTEE REPORTS
1. President's Report
Lynn Patrick [President] requested that her report be held until the next meeting, July 17, 2006.
2. Landmarks Committee Chair: Gate House Update
The Minutes note (by request of Todd Zeiger) that Todd Zeiger is wearing two hats.
Todd Zeiger shared semi -confidential information with the Commission regarding the on-going
negotiations and conversations with Alderwoods regarding the roof, soft, and gutter repairs and
overall restoration as well as the future use of the building at the entrance to Riverview
Cemetery. Greg Kil will be providing a preliminary rehabilitation report gratis. Shawn Peterson
[Counsel] expounded on the extension of the COA as a means to allow further review of options
for future use of the structure. Todd Zeiger is encouraged by the progress and the commitment
Alderwoods is now exhibiting towards the project.
D. STAFF REPORTS
1. Director's Report— Catherine Hostetler
Catherine distributed her report and reviewed information about the upcoming Public Meetings
regarding City Plan. Additional flyers listing the meeting times and locations were distributed to
Commissioners. Catherine also introduced and welcomed new Assistant Director, Amy Herdman.
2. Assistant Director's Report — Amy Herdman
Assistant Director Herdman distributed her report to Commissioners.
3. Legal Report — Shawn Peterson
Counsel will be reviewing meeting procedures before the next meeting, as a roll call vote might
be more appropriate for all matters requiring a vote. This is particularly important if there are
dissenting votes, so that there is an official record of how commissioners voted. Each item that
requires a vote may require a roll call vote. Counsel also recommends that CoA's be as
thorough as possible so that they are inclusive all of details and conditions required. Catherine
Hostetler informs Counsel that HPC Staff did work with the homeowners in advance of tonight's
meeting, but that some details don't come to light until the presentation of the CoA. Given that,
Counsel suggests that in future CoA's, line item voting for approval or denial of specific details
and conditions may be necessary to assure compliance. Todd Zeiger adds that this procedure
would be workable and possibly in the best interest of homeowners to ensure expediency and
compliance. A discussion follows regarding wording for future CoA's that include conditions or
stipulations. Counsel will research and propose appropriate wording at the next meeting.
IV. OLD BUSINESS
1. Chapin Park Booklets distribution
An event was held June 3, 2006 during which 50-60 booklets were distributed to the 200
homeowners of Chapin Park. A discussion followed regarding the distribution of the remainder
of the books and how to efficiently capture the signatures attesting receipt of the book. Catherine
said that she thought that Chapin Park Board was to assume the responsibilityfor distributing
the booklets, but that may not be the case. Mary Jane Chase added that Chapin Park Board
should take over responsibility. Tim Klusczinski stated that the Board would be willing to share
the cost of mailing the booklets certified mail. Catherine and Lynn Patrick expressed their
concern for the expense and the possibility that homeowners wouldn't want to bear the
inconvenience of physically picking up their booklets. Todd Zeiger suggested that someone
deliver the booklets and that they sign a statement attesting that booklets were delivered to
specific addresses. Shawn [Counsel] verified that an affidavit could be drafted and signed by
whomever delivers the books in lieu of the homeowner's signatures. Lynn Patrick volunteered to
assist with delivery if necessary, as have HPC Staff. .
2. RestoreMichiana follow up
Catherine Hostetler reported that a follow meeting had been held on Thursday June 15, 2006,
attended by Commissioners Zeiger, herself, Amy Herdman, and Alicia Zartman of HLFI. New
venues and ways to cut costs are being explored and plans are tentative for next spring. Todd
Zeiger will be forwarding financial information and feedback from participants to all who wish to
receive it. Todd reports that the feedback was overwhelmingly positive for both speakers and the
event as a whole.
V. NEW BUSINESS
Todd Zeiger distributed copies of the City Plan draft, specifically "Land Use and Growth " and
"Urban Design " as those are most relevant to the Historic Preservation Commission. Todd also
read aloud the portion of the draft that specifically addresses historic preservation. Todd has
participated for the last three years on the committee that has been drafting the City Plan. Todd
encouraged everyone to participate in the public meetings, read the draft, and to offer thoughts
and suggestions via email at the city's website ifpreferred.
VI. HEARING OF VISITORS - None.
ADJOURNMENT
Todd Zeiger moved to adjourn. Mary Jane Chase seconded the motion, and all were in favor. The
a . meeting was adjourned at 8:58pm.
Location Budget as of 06-30.2006
Note: Includes transactions after the last posted date of 12-31-2005.
Fund 001
County General for 01-01-2006 thru 06-30-2006
Loc 037 Historic
Preservation
Account
General GovT.
Object
Description
11075
Deputy Director
000
General GoVT.
11309
Historic Preservation Admin.
000
General GovT.
10000
Totals ..............................................
21030
Office Supplies
000
General GovT.
22010
Gas Oil & Lubricants
000
General GovT.
22120
Garage & Motor Supplies
000
General GOVT.
20000
Totals ..............................................
31070
Other Contractual Services
000
General GoVT.
32020
Travel
000
General GovT.
32050
Instruction & Training
000
General GoVT.
32053
Public Relations
000
General GoVT.
32200
Telephone
000
General GoVT.
32350
Postage
000
General GoVT.
33010
Publication Of Legal Notices
000
General GoVT.
User ID KSOBECKI
Saint Joseph County
Page 81
Unencumbered
Unexpended
Appropriation
Encumbrance
Expenditure
Balance/Percent
Balance/Percent
30,000.00
0.00
16,384.12
13,615.88
13,615.88
45.39
45.39
36,050.00
0.00
18,025.02
18,024.98
18,024.98
50.00
50.00
66,050.00
0.00
34,409.14
31,640.86
31,640.86
47.90
47.90
1,750.00
52.37
511.62
1,186.01
1,238.38
67.77
70.76
1,000.00
0.00
198.57
801.43
801.43
80.14
80.14
700.00
0.00
62.75
637.25
637.25
91.04
91.04
3,450.00
52.37
772.94
2,624.69
2,677.06
76.08
77.60
51,502.60
5,819.00
30,275.32
15,408.28
21,227.28
29.92
41.22
500.00
0.00
125.12
374.88
374.88
74.98
74.98
1,000.00
0.00
0.00
1,000.00
1,000.00
100.00
100.00
3,070.00
0.00
1,057.24
2,012.76
2,012.76
65.56
65.56
160.00
0.00
0.00
160.00
160.00
100.00
100.00
2,160.00
0.00
1,432.10
727.90
727.90
33.70
33.70
500.00
0.00
73.81
426.19
426.19 y
85.24
85.24
07/03/2006 11:24 AM
Page 81
Location Budget as of 06-30-2006
Note: Includes transactions after the last posted date of 12-31-2005.
Fund 001 County General for 01-01-2006 thru 06-30-2006
Loc 037 Historic Preservation
Account
Object Description
33100 Printing
000
General Gov'T.
37100
Auto Lease
000
General GovT.
39010
Dues & Subscription
000
General GovT.
39600
Refunds, Awards & Indemnities
000
General GovT.
39750
Data Processing
000
General GovT.
39980
Funds W/O Approp.
000
General GovT.
30000
Totals,••,•••RR.R,RRRR.RRRRR.RRR.RRR.,ff,.,,,,.RRR..
44250 Office Machines
000 General GovT.
40000 Totals '••ffff,f.,.ffffffff.ffff.fffffffffRRff..f,...
Location Totalsf...ffff.fffff••fffff:ffeffffflf»fffffffffff RRRR
Investment Accounts
Transfer Accounts
Appropriation
8,528.00
500.00
750.00
0.00
1,500.00
0.00
70,170.60
800.00
800.00
140,470.60
Encumbrance
5,528.00
0.00
0.00
0.00
0.00
0.00
11,347.00
465.00
465.00
11,864.37
Expenditure
755.08
0.00
10.00
7,714.00
8.29
37,485.00
78,935.96
0.00
0.00
114,118.04
0.00
0.00
114,118.04
Unencumbered
Balance/Percent
2,244.92
26.32
500.00
100.00
740.00
98.67
(7,714.00)
0.00
1,491.71
99.45
(37,485.00)
0.00
(20,112.36)
(28.66)
335.00
41.88
335.00
41.88
14,488.19
10.31
Unexpended
Balance/Percent
7,772.92
91.15
500.00
100.00
740.00
98.67
(7,714.00)
0.00
1,491.71
99.45
(37,485.00)
0.00
(8,765.36)
(12.49)
800.00
100.00
800.00
100.00
26,352.56
18.76
Saint Joseph County
.43
User ID KSOBECKI 07/03/2006 11:24 AM Page 82
South Bend and St. Joseph County
HISTORIC PRESERVATION COMMISSION
227 WEST JEFFERSON BLVD.
SOUTH BEND, IN 46601-1830
Phone: 574-235-9798 Fax: 574-235-9578
e-mail: SBSJCHPC@co.st-joseph.in.us
Lynn A. Patrick, President A Certified Local Government Catherine D. Hostetler, Director
' 1
City of South Bend, St. Joseph County and the HPC
Environmental Reviews:
2002
86
2003
94
2004
115
2005
249
2006
49 year to date June 30
Certificates of Annronriateness:
2005 80 City of South Bend 1 St. Joseph County
2006 52 City of South Bend 2 St. Joseph County year to date June 30
106 Reviews:
2006- year to date March 31
2 City of South Bend 2 St. Joseph County
INVENTORY
Structures in South Bend National Register Districts:
1,667 in City of South Bend 0 in St. Joseph County
Single Sites National Register Landmarks:
30 in City of South Bend 2 in St. Joseph County
Structures in Local Historic Districts:
749 in City of South Bend 0 St. Joseph County
Local Landmarks:
128 in City of South Bend 73 in St. Joseph County
1 Interim Protection; landmarking pending
COMMISSIONERS
Mary Jane Chase (Secretary) Timothy S. Klusczinski (Treasurer) Gerald Ujdak
Martha Choitz Shawn E. Peterson, Attorney Linda Riley
Catherine Hostetler Joann Sporleder (Architectural Historian) Todd Zeiger (Vice -President)
STAFF APPROVED COAs April 1-June 30, 2006
COA#2006-0404
1031 E. Jefferson
in-kind replacement of porch features
COA#2006-0406
1121 E. Wayne
in-kind replacement windows
COA#2006-0410
7.14 Forest Ave.
in-kind replacement of roof
COA#2006-0410-1
425 W. Northshore
removal of 4 non original bushes
COA#2006-0413
504 E. LaSalle
re-install sign
COA#2006-0413-1
865 Forest
removal of dead tree
COA#2006-0420
540 River Ave
in-kind replacement of garage roof
And fence
COA#2006-0424
863 Forest
in-kind roof replacement
COA#2006-0425-1
1323 E. Wayne
Dead Tree removal
COA#2006-0425
219 E. Taylor
Re-roof and porch repair
COA#2006-0427
844 Park Ave
In Kind Porch repair
COA#2006 0501-1
433 W. Northshore
Re-roof
COA#2005-0503
533 River
Deck in back yard
COA#2006-0517
810 Park
Dead tree removal
COA#2006-0518
407 LaMonte
Dead tree removal
COA#2006-0523
518 LaMonte
repair shingles and gutters
COA#2006-0608
552 River Ave
in-kind porch repair
COA#2006-0615
419 LaMonte
restore cross heads
COA#2006-0621
531 Carroll
re-roof
COA#2006-0622
53190 Juniper
in kind step replacement
COA#2006-0623
626 Park Avenue
in kind replacement of front
Entry porch and frame
"Six at Risk"
Proposal: To create a list for publication of the 6 most endangered sites in South
Bend/St. Joseph County. To raise awareness of the need to rescue
certain sites, and to publicize what resources are available to those
that might want to purchase a site or sites in a Local Historic District.
The list shall include a mix of residential and commercial sites if
appropriate. Publicity should also include "Success Stories of Saved
Sites."
Create press release and provide photos and other relevant
information to interested news agencies.
Sites already suggested:
- Camp Rose Historic Neighborhood
- The Jefferson Apartments (next to the old Indiana Club)
- The Rushton
- St. Paul's Memorial Methodist Church (Studebaker's church)
- The Burke Building
- Studebaker Administration Building
Please note that the inclusion of a property on the list is not in any way a criticism of
any present efforts to market that property, but is instead an attempt to assist in
those efforts by bringing greater attention to the plight of sites and structures in the
area.
Site Suggestion(s) and Why?:
Commissioner's Name:
Director's Report
July 2006
We have attended the last two School Board meetings with other Commission members to
support those Trustees in their efforts to hire a new Superintendent and preserve our
school buildings. I also was able to meet Dr. Zimmerman after his press conference.
We participated in the ribbon cutting ceremony at the Navarre Cabin. We also submitted
the final paper work and reports to close that Grant. We have sent new photographs down
to HLFI to replace ones that we did not think were flattering to the County. Amy
Herdman has accepted HLFFs offer to complete the City Survey of Maps 12 and 13 left by
Jennifer Eblin, HLFFs Senior Surveyor after the fire in her apartment. All of the sub-
grantee reports for the Grants were completed by the Office by their July 10 deadline.
Wayne and I met with ESL- Spectrum concerning the dimensions of the 8 ornamental
lights for the Leeper Park Bridge and approved the revisions to replicate the originals.
We have been providing tax credit information with people in some of our National
Register Districts as well as research on their structures. Also have been in discussions with
a number of Realtor's concerning homes in our local historic districts and the districts'
boundaries. We have fielded a number of residents' inquiries concerning zoning of
student housing in the River Bend and North St. Joseph Street LHDs. The Office also
received a phone call from a resident in River Bend stating that she was circulating a
petition in the neighborhood to revoke the District,that most of the neighborhood had
signed in favor of revoking and what course of action they needed to take to pursue it.
When I spoke with the liaison and others -no one was aware of it. The catalyst for the call
may be the caller's father's desire to demolish his mother's house on Riverside in the River
Bend LHD and my response to him suggesting that he explore repairing the foundation
first.
I have had lunch with Sharon Kendall, Director of Economic and Community
Development and discussed ways in which our departments can work together. I also have
had a meeting with John Wiltrout, Director of Water Works Distribution concerning
COAs for Leeper Park. I have a meeting scheduled with the Mayor and Lynn Patrick on
July 26 to discuss the City Plan, HPC topics concerning the National Register Nominations
and MaryJane Chase's Commission and introduce Amy Herdman.
The entire staff has been working on projects to help promote and raise the profile of the
HPC and position it as a resource center and a positive for the Community. Amy will go
into more detail in her Assistant Director's Report.
I will need a vote by the Commission on Wayne Doolittle attending a conference in August
with his expenses paid from the Commission's budget. Also for approval for the Staff to
attend the Cornelius O'Brien/Main Street Conference in Wabash, Indiana between
September 28-30 and to pay the cost of tuition, room and board and transportation from
the Commission's budget.
Assistant Director's Report
HPC Meeting — 07.17.06
= Prepared HPC Meeting minutes of 06.19.06.
■ Accompanied Todd Zeiger and Catherine Hostetler on tour of Studebaker
Admin. Building.
■ Met with, and prepared packet of information for new owner of The
Deen/Lafayette Building, Mr. Kollar.
■ Met with Caleb Congrove, who is affiliated with DTSB Inc.
■ Accompanied Catherine Hostetler on site tour of county sites in Count_ y Survey
to verify information and correct errors.
■ Began working on logistics for "Workshop Wednesdays" to be held at St. Joe
County Main Library.
■ Proofed copy for initial run of new quarterly newsletter, The Commission
Chronicle.
■ Began researching and designing possible HPC logo designs.
■ Began work on fundraising efforts to create artcards, calendars, posters, etc.
■ Began research for "The 6 at Risk", a list of the most endangered homes or sites
in South Bend/St. Joseph County.
■ Made contact with Gene Stowe of the SBT and encouraged him to write profiles
on LHD's. Passed along his contact information to President Lynn Patrick, as he
requested a contact in her neighborhood for a future story.
• Made contact with Bob Radde of South Bend Chocolate regarding creation of a
new confection, "History Nuts" with part of profit possibly to benefit HPC.
■ Forwarded information to www.preservationdirectorv.com to include The HPC
on their website of Indiana historic preservation organizations.
■ Initiated contact with St. Joe Chamber of Commerce to add HPC information
including LHD's and landmarks to their website:
■ Reviewed DTSB 2005 Report, and South Bend's 2005 City Report.
■ Visited City Plan website and added feedback supporting historic preservation.
■ Toured Stanley Clark School to evaluate it as a possible venue for
RestoreMichiana.
■ Toured St. Paul's Memorial Methodist Church to evaluate it as a possible venue
for RestoreMichiana.
■ Made contact with Steve Miskin of SBCSC to request use of school facility for
possible venue for RestoreMichiana. Complete SBCSC application to be
considered for school building rental.
■ Attended ribbon -cutting ceremony for Navarre Cabin.
■ Prepared packet of information for Gene Stowe of SBT for future article on
Lincolnway East LHD.
■ Assissted Catherine Hostetler and Wayne Doolittle to deliver remaining Chapin
Park guildelines booklets to homes in Chapin Park.
■ Prepared and mailed First Newsletter.
■ Forwarded .pdf copy of newsletter to GIS coordinator for inclusion on HPC web
page.
■ Identified 4 available grants through the National Endowment for the
Humanities. Currently reviewing grant applications for possible submission.
■ Prepared new brochure for District Liaison Committee members.
■ Delivered 6 Landmark plaques.
■ Contacting graphic designers/printers for estimates on Artcard Project.
■ Met with John Carlson, of GIS regarding improving our webpage.
■ Met with Jan Fye of Project Future/Small Business Development.
■ Met with Tom Cooper regarding landmarking status for St. Pauls Memorial.
■ Contacted Mascot Publishing regarding creation of HPC coloring book.
■ Met with Rink Printing to get information regarding card stock selections etc for
the ArtCard project.
■ Toured LHD's to take photos for upcoming newsletter.
■ Met with John -Paul Howser (sp?) regarding creating a user friendly data base
of addresses within the LHD's. That is currently in development, but will
probably take a few weeks.
*Historic Preservation Commission
South Bend 0 St. Joseph County, Indiana
ErL
HISTORIC PRESERVATION COMMISSION
SOUTH BEND AND ST. JOSEPH COUNTY, INDIANA
9
Historic Preservation Commission
South Bend & $t. Joseph County, Indiana
�JIntricate Details: James Dudney
*
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AYPO.d
A-L"6.A
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Page I of 17
James Dudney
I am a registered architect currently living in the District of Columbia. I attended
ttended the University of Notre Dame and
moved to Rome, Italy where I started my apprenticeship in architecture. A year later, I returned to the U.S. and ha
a wide variety of architectural projects. I have traveled throughout Europe, India, and Egypt including visits to Nep
Brazil.
Photographers
Pradeeo Dalal
Sonnie B. Mason
Roshani Kothad
Clift Seferfis
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Sonnie B. Mason
I was born in Washington, D.C. After graduating from high school in 1964, 1 attended the Los Angles Trade Techn
I received formal photographic training. Upon returning to Washington, I was hired as a still photographer by the c
After 30 years in still photography and video production for the District of Columbia, I am a freelance commercial,
arts photographer. This project provides an opportunity for me to recognize, isolate, and present the design and cl
represented in the period architecture of the historic Dupont Circle area of Washington.
Photographers
- Pradeeo Dalai
- James Dudnev
- Roshani Kothad
- Clift Seferlis
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MINUTES OF A MEETING OF THE
HISTORIC PRESERVATION COMMISSION
OF SOUTH BEND & SAINT JOSEPH COUNTY
July 17, 2006
4`h Floor Council Chambers
County — City Building, South Bend, Indiana
Members Present: Lynn Patrick [President], Todd Zeiger [VP], Mary Jane Chase [Secretary], Timothy
Klusczinski [Treasurer], Catherine Hostetler, Martha Choitz, Linda Riley
Staff Present: Catherine Hostetler [Director], Amy Herdman [Asst. Director], Shawn Peterson [Counsel]
Others Present: Ginna Anderson, Wayne Curry, Don Sporleder
Absent: Jerry Ujdak Arrived late: Joann Sporleder [Architectural Historian]
I. CALL TO ORDER, ROLL CALL: Lynn Patrick called the meeting to order at 7:32 pm
II. PUBLIC HEARING
A. CERTIFICATES OF APPROPRIATENESS
1.2006-0626: 1097 Riverside Drive
The Chair recognized Catherine Hostetler to read the Staff Report.
STATEMENT OF SIGNIFICANCE/HISTORIC CONTEXT: This American Foursquare was built in
1906 by Emma Lockstidt Schweitzer and Frederick H. Schweitzer. The house was owned by members of
the Sibley family from 1946 through 1967.
APPLICATION ITEMS:: 1. Demolish non -original concrete enclosed front porch and restore porch
with original dimensions, brick piers and wooden columns with the following details and per attached
drawings (Exhibit A), The brick supports and piers will have brick that matches foundation, tongue and
groove wooded porch deck (26'x8'); hip roof with 14" overhand to match main roof; pediment on porch
roof centered over front door; asphalt shingles and gutters to match main roof with downspouts as needed;
tongue and groove bead board ceiling; brick steps, slate topped knee walls; railing with 1-1/4" square
balusters and wooden lattice porch skirts between brick supports (similar to other Riverside Drive area
porches like 1075 Riverside Drive). Remove Arborvitae at northeast corner of house for construction of
porch.
2.Construct a small vestibule (-7'x3.5') on front porch with the following details: (See Exhibit
A) centered on existing front door opening, siding and trim to match first story of main house,
period -style 9 light wood entry door with dual side lights and tongue and groove bead board
ceiling. Replace non -original front door with vintage door having a large glass area. Retain
original doorframe.
3.Construct a new wooded roof over existing side -door stoop and stairs to replace existing non -
original aluminum roof per attached drawing (Exhibit B). Asphalt shingles to match main roof,
hip roof to match pitch and elevation of front porch, 2X radiused brackets, tongue and groove
"bead board" ceiling, gutters to match main roof with downspout on East side.
RECOMMENDATION: #1. Staff Recommends approval. Mr. Exner has been working with Preservation
Specialist, Wayne Doolittle on this project during the past few months to ensure that it stays within the
guidelines. The 1932 Assessor Card shows a front porch across the entire front of the house. Mr. Exner has
been in contact with a member of the Sibley family who has verified that the current porch was built after
1958 and enclosed in 1986. The aluminum siding has been removed and revealed the pier and column witness
marks. The proposed new porch will conform with other porches of the same period in the neighborhood. #2.
Staff Recommends approval of this vestibule as it will be constructed in such a way as to fit onto the porch
floor and beneath the porch ceiling which will allow it to be removed without compromising the house or the
new porch. #3. Staff recommends approval as Mr. Exner will be restoring a feature more in keeping with the
period of the house and eliminating a non -conforming one.
Mr. Exner is currently in California. He can be contacted at 831 421 9577 and will be available at that
number on July 17 for questions. Individual commissioners with questions can contact him at that number
before the meeting for clarifications.
Linda Riley: What is the siding on the house currently?
Catherine Hostetler: It's been removed. It was aluminum.
Linda Riley: On the rest of the house though...
Catherine Hostetler: It's all gone, all been removed. It's clapboards. They're going to repaint the house
once the porch is done, I believe that was in the staff report.
Lynn Patrick: I'm correct, Catherine, that the homeowner is not present? So, we'll skip over recognizing
the homeowner, and go directly to the Chair recognizing commissioners with questions. Other questions?
Catherine Hostetler. -Exhibit B states that all painting will be in accordance with Historic Landmarks
Foundation of Indiana guidelines titled `Exterior wood painting procedures necessary to obtain a 12-15
year paint job'. And that's up here in exhibit B.
Todd Zeiger: That photo that you're passing around now, shows the home without the aluminum siding
on it, which I think is outstanding. My question is what is the intention of the home owner with regards to
the belt course that has been removed from the side? Did they ask for that work to be done as apart of
this CoA?
Catherine Hostetler: No.
Todd Zeiger: So how are we supposed to deal with that?
Catherine Hostetler: Well...
Todd Zeiger: I don't want to hold this project up, but something is going to have to happen when you
look at that belt course is gone.
Catherine Hostetler: We could put that in as a recommendation.
Lynn Patrick: Can you define for me what the belt course is?
Todd Zeiger: You're looking at this picture, and its hard in black in white, but in the middle between the
second floor...where the second floor comes down and meets the first, the siding changed color from
brown to white, in between the brown and the white,.it looks like black ice and water shield has been put
up there to cover it. That space is where that siding came down and flared out, and had a little crown
underneath it ... its called a belt course and it flairs out. And that was chopped off which happens a lot to
these houses that are sided. I'm just curious... it was just a decorative feature, it may have had some
practical use, but ... (muffled conversation)
Catherine Hostetler: I think that its called a bell course, not a belt. A bell course because it flairs out
like a bell.
Mary Jane Chase: Is there anything in the standards that if it was there that it must be replaced? How do
we deal with that?
Catherine Hostetler: Because it was it was removed, and they're trying to go back, we can ask them to
restore that. The intention of the homeowner is basically to restore this house.
Todd Zeiger: My intention was not to hold them up for a month, waiting to come back for another CoA,
so that we don't have to have them come back in.
Catherine Hostetler: I think that they'd be amenable to that, I don't think that they'd have a problem.
Shawn Peterson: As a suggestion, you could authorize staff to approve the remainder as long as you
give them some parameters.
Martha Choitz: Are they going to replace the whole front porch?
Catherine Hostetler. Yes.
Martha Choitz: And that was already agreed?
Catherine Hostetler: That was the diagram that was included in your packet.
Martha Choitz: I thought so, but it didn't really tell me in so many words that they'd agreed that they
were going to put the entire porch back.
Catherine Hostetler: Yes.
2
Mary Jane Chase. This is really the most complete presentation that we've had.
Catherine Hostetler. They did a good job.
Martha Choitz: That great to see that, the siding off it.
Lynn Patrick. Has anyone made a motion?
Shawn Peterson: We first need a motion to approve the improvements set forth in the CoA. Then, you
can authorize staff to approve an action plan to deal with the midsection between the first and second
floor. There are really two separate items.
Lynn Patrick: Ok ,
Todd Zeiger: I'd make a motion to adopt the staffs findings and recommendations on CoA 2006-0626
And make the motion approve the Certificate of Appropriateness as applied.
Mary Jane Chase: Second.
Lynn Patrick: All in favor? (Ayes) Opposed? (silence)
Moved: Todd Zeiger Second: Mary Jane Chase Vote: 7-0
Todd Zeiger: I'd also like to make a motion that would approve the staff working with the homeowner to
develop a plan of action to deal with the midsection between the first and second floor that had originally
a flared siding in that location that's been removed. I'd make a motion that allows the staff to approve an
appropriate treatment for that which would follow the guidelines.
Tim Klusczinski. Second.
Lynn Patrick. All in favor? (Ayes) Opposed? (silence) Both motions carry.
Moved: Todd Zeiger Second: Tim IGusczinski Vote: 7-0
2.2006-0711-1138 E Wayne Street
The Chair recognized Catherine Hostetler to read the Staff Report.
Catherine Hostetler. The home owner and contractor are present.
STATEMENT OF SIGNIFICANCE/HISTORIC CONTEXT: This 1935 Tudor Revival House was
owned by Hilda and Raymond E. Cloud. Raymond Cloud was co founder of Cloud Brothers, an electric
appliance store located at 902 S. Michigan. Jeanette and Maurice Herman, owners of a women's apparel shop
on South Michigan, also owned the house in the 1940s. Mr. and Mrs. Anderson purchased the house in 1987
from David Bowers.
APPLICATION ITEMS: Add a 19'4"x12' irregular shaped (see Construction P1anA1 and site plan)
screened -in porch onto the back of the house. The porch will be on a concrete slab foundation. The porch roof
and siding will match the roofing and siding on the main house.
RECOMMENDATION: Staff recommends approval. The porch is being constructed off of a 15'x15' 1946
addition to the main house (See Assessor Card). The porch will tie in to the brick wall of the 1946 addition
and the roof will tie in to that addition at the opening left by the removal of the air conditioner. All materials
will match the house and compliment its design characteristics. The fabric of the original house will not be
compromised.
Catherine Hostetler: The home owner is here with the contractor, and they've provided the detailed
drawings and pictures.
Lynn Patrick. The chair recognizes the home owner, up the podium if you please.
Ginna Anderson: Yes, good evening my name is Ginna Anderson, my husband and I are the owners of
1138 E Wayne Street, and I'm not sure if you have any further questions. I'd like to say that we really
enjoy our home and love the neighborhood. We've taken great pains to restore our home, we just
completed a complete remodeling of the first floor this past year, and the porch is the next step in our
vision for what we'd like to do with the home. Our intention is to use like materials, 6x6 cedar posts, top
portion of the home has cedar siding, and we intend to use that material as well on the top portion
between the roof and the line of the windows.
Lynn Patrick. My only question would be to raise the volume a little bit if someone asks you a question, I
heard what you said but I had to strain.
Ginna Anderson: I'm the same way, it's alright.
3
Lynn Patrick: The Chair will recognize any commissioners with questions. I think they're still assessing,
give us a moment.
Todd Zeiger: I have a quick question regarding the AC Unit that you've currently got. What are you
going to do with that?
Ginna Anderson: Our plan is to remove that. Our home does have central air, but because this was an
addition to the house back in the 1940's that room does not have central air. However, we don't use it,
we don't feel that its necessary. We're going to remove it, and we'll actually cover that.
Todd Zeiger: So the porch roof will come up high enough that it will just cover that hole in the wall? It
will tie in right underneath the window sills is that the idea basically?
Ginna Anderson: Right. That's my understanding. (Contractors comments unintelligible)
Todd Zeiger: My other question if i might, what are you plans for the existing brick wall on the back of
the house, is that going to remain exposed?
Contractor. Yes.
Todd Zeiger: That's all I have.
Lynn Patrick: Do we have any other comments or questions? Would anyone like to make a motion.
Linda Riley: So moved. I recommend that we approve application #2006-0711 as submitted.
Tim Klusczinski: Second
Lynn Patrick: All in favor? (Ayes) Opposed? (Silence) Motion carries.
Ginna Anderson: Thank you.
Moved: Linda Riley Second: Tim Klusczinski Vote: 7-0
B. LANDMARKS
1. 1013 East Jefferson — First Reading
Catherine Hostetler. I have here the signed Historic Landmark agreement signed by Serena
Howley, the owner of 1013 E Jefferson. She would like to proceed with the land marking status
and so this will be the first reading for this landmark and then we'll have the second hearing next
month. (Almost completely unintelligible conversation between Catherine Hostetler and Shawn
Peterson, Legal Counsel regarding land marking procedure after a property has been placed in
interim protection) We'll have the full report on it from the staff next month.
Lynn Patrick: Ok.
C. NATIONAL REGISTER NOMINATION (None at this time.)
III. REGULAR BUSINESS
A. APPROVAL OF MINUTES
Lynn Patrick: Has everyone read the minutes? (Murmured yes, and uh-huh can be heard)
Tim Klusczinski: I have one change.
Lynn Patrick: OK
Tim Klusczinski: And so what I'd like to do is roll in approval of the minutes with one correction that I'll
read before you. Page 2, Paragraph 7, Line S. Under the caption of a particular comment that I made.
Uhm, it says or it states that Tim Klusczinski confirms that the house is properly insulated. That should
be stricken and replaced with Tim Klusczinski questions if the house is insulated and if blown -in material
was used. And then the petitioner after that indicates that blown -in insulation was used.
Lynn Patrick: Very good, very precise. (shuffling) Are there any other amendments?
Linda Riley: I don't know how important this is, on the same page I asked about the peeling paint, and
asked if uh, (Lynn Patrick. In paragraph 4?) no, actually it wasn't that one. Somewhere else I'll have to
find it but I want to question on Page 7 Landmarks, the address is 1031 E Jefferson and it should be
1013.
Unknown speaker. Oh, very good.
Linda Riley: Because there is a 1031.
Unknown speaker: Yes, there is.
Lynn Patrick: Good catch.
Linda Riley: I did ask a question (shuffling) and I didn't say aluminum, I said wood. (Unintelligible)
4
Lynn Patrick. OK. I'm not sure where your comment is that you're referring to.
Linda Riley: I submit that the formal change be made on Page 7 under B. Landmarks to read 1013 E
Jefferson and not 1031.
Lynn Patrick: And did you have one other correction Linda?
Linda Riley. I can't find it, It's not that important I guess.
Lynn Patrick: OK
Tim Klusczinski: I move to accept the minutes of the June 19, 2006 HPC meeting with both corrections -
one sited by me, Tim Klusczinski, and the other one by Linda.
Martha Choitz: Second
Lynn Patrick. Ok, all in favor? (Various "ayes " heard.) All opposed? (No response) Alright, the
minutes are accepted with two corrections.
Moved: Tim Klusczinski Second: Martha Choitz Vote: 7-0
(Conversation between Mary Jane Chase and Catherine Hostetler regarding Mary Jane Chase coming to
the ojjice to sign the minutes once the amendments have been made to the permanent record.)
Martha Choitz: Is it too difficult to put page numbers on them as we make them? And perhaps boldface
the names of the people that are involved. I think that would solve a lot without having numbers right
down the side of the page- that seems overkill.
Lynn Patrick: I think that page numbers would be good. Moving along because it's a hot night out there.
TREASURER'S REPORT -
Tim Klusczinski. I'm simply submitting the budget location report, but I did have two quick questions for
staff. One, have we received an invoice for the HPC newsletter publication that we recently circulated?
Catherine Hostetler: No.
Tim Klusczinski: Ok. And then, does any postage expense exist in this June budget location report for
that newsletter?
Catherine Hostetler: No.
Tim Klusczinski. Ok. The reason that I'm asking that is only because I received my newsletter in the
packet and I'm not sure when it was originally sent out or distributed, so....
Catherine Hostetler: It went out in July.
Tim Klusczinski: Ok, very good. I'm done.
Martha Choitz: It was a very good newsletter.
Catherine Hostetler: Amy wrote it with an article from Lynn. So, we're getting back on track.
Martha Choitz: Yep.
Lynn Patrick: Yep, getting back on there. Alright.... (unintelligible)
Mary Jane Chase: I make a motion that we accept the Treasurer's Report as presented.
Martha Choitz: Second.
Lynn Patrick: All in favor? (Various "ayes " heard.) All. opposed? (No response) Motion carries. Moving
onto committee reports.
Moved: Mary Jane Chase Second: Martha Choitz Vote: 7-0
B. COMMITTEE REPORTS
1. President's Report
Lynn Patrick: Several things... (addressing Catherine Hostetler) did everyone get copies of these
letters that you gave me?
Catherine Hostetler: No.
Lynn Patrick. Ok. We received two letters at the office, onefrom the Indiana Department of
Transportation (reading) this is the record of decisions of the US 31 Improvement Project from
US 30 at Plymouth to US 20 South Junction at South Bend, Marshall and St. Joseph Counties.
Catherine, do I have to read this whole thing into the... ?
Catherine Hostetler. No.
Lynn Patrick: Did you bring copies for the people?
Todd Zeiger: I would suggest that you could stop by the office if you wanted to read it.
W
Catherine Hostetler: There is a CD with it which is rather lengthy, but basically there is no new
information in this letter, and no new information on the CD. This is the same project that we've
seen for the past year.
Lynn Patrick: Ok. The second letter we received was....
Catherine Hostetler: No, that's one that I wrote. That's an FYI.
Lynn Patrick: Has anybody else received this?
Catherine Hostetler. Shawn [legal counsel]
Lynn Patrick: Who?
Catherine Hostetler: Shawn.
Lynn Patrick: Ok
Catherine Hostetler: And I'm going to address that in my report..
Lynn Patrick: Ok, then I won't talk about that. The other thing that I wanted to mention was
Advisory Committee... we've got a list of names, we got bogged down in RestoreMichiana and
some other issues, and we've kind of bogged down in this, and I'd really like to get these advisory
committees going. And I'd like a suggestion from a Commissioner or somebody how they think
that we ought to best approach this because we need to revisit these names. My thought is that
these people need to be called, and I was thinking that we ought to have at least two meetings at
different times and dates because people won't be able to make all of them. My other comment
was should we even try to do this in July going into August or should we wait until September
when the kids go back to school.
Martha Choitz: It seems to me that we could be doing some planning of our own. Its obvious that
we haven't a real schedule on how that should come down. Let's get that done among ourselves
and with Shawn's help and with Catherine's and then work in the fall to begin to find advisors
that are willing to do the work and also understand it.
Lynn Patrick: Ok. Then that plays into my next point with regard to our Commission's various
subcommittees that haven't been meeting very much lately ... I would like to put this into the public
relations and community education committee, which comprises yourself (referring to Martha
Choitz), myself, Mary Jane Chase, Virginia O'Hair (honorary member) with the understanding
that anybody on the Commission would be welcome to come to this and to publish if we have
enough people that we need to publish this meeting.
Shawn Peterson:If you appoint them to a committee, you still need a public notice for when a
quorum or a majority of those individuals meet.
Lynn Patrick: So if l appoint everyone to this committee but only have 3-4 people meet we would
not have to publish it?
Shawn Peterson: Right, because you would not actually be having a meeting under the statute.
Lynn Patrick: I just get tired of publishing every little meeting that we have. But I want, I know,
to go by the Sunshine Law.
Martha Choitz: You can keep on fighting it, its alright, that's allowed. I think. I could be wrong.
(laughter)Lynn Patrick: Oh yeah. I'd like a little discussion about this before I just go and do
something, this getting our Advisory Committee going is a chance to broaden our support and
appeal, extend our reach, bring in more talent, recruit talent, share work and get input from
people in the community there's a lot of people out there that are interested in preservation and
we're not tapping into that.
Tim Klusczinski. Were these candidates ever notified that they were selected by this body?
Catherine Hostetler: No. Because nobody was selected we were just putting together a list.
Lynn Patrick: We just put forth names...
Mary Jane Chase: But some were asked if they would be willing, because...
Catherine Hostetler: No, we have not asked anybody... nobody has gone out officially...
Mary Jane Chase: Not officially, but talking to people....
Tim Klusczinski. (simultaneously) These were purely our suggestions?
Lynn Patrick: Yes.
Mary Jane Chase: ... saying to people would you be interested...
Catherine Hostetler: They were on an individual basis, sporadic, we were compiling a list, Mary
Jane ... I know did talk to some people, but I think that you're the only one that has.
n
Martha Choitz: I think that I'm reluctant to do it because I worked on advisory committees on
both sides of the fence, and I think that its important that you not annoy them, for want of a better
word.
Catherine Hostetler: I think that part of the problem was that we really hadn't set a focus for it...
Martha Choitz. ...and we've got to be the ones that appear to know exactly what we're asking of
them, and how much time it will take and what the information is that we have for them, and how
you go about it and how much time is it really going to take them. And then maybe they'll get to
be very interested. Southhold, for a long time, had a very good advisory committee for a long,
long time. Thanks due to when...
Mary Jane Chase: The list that I saw was just a list of names some of them I didn't know what
they did, we do need to be careful that we don't get 10 people as far as on one thing and only one
on another if we can get a good balance...
Martha Choitz: Oh we have to, we have to ... and that's what we have to do. We can't just go
around without telling... (trails gfji We first of all have to get a list of prospects, ones that are
good. We've got to compile it together from every source that we have. And uh, and then take a
look at all those names and decide in a logical way which ones should be approached and what
their goal would be. If you needed help in some way and advice they won't for a minute come to
the second meeting if the first one lets them just stand there like, you know, waste their time.
They won't do it, that's the kind of people we want on it. That's exactly what we want. We've got
to do our homeworkfirst and very, very thoroughly. And I don't think that there'd be any
(unknown) or any problems about that around South Bend at all. They would come forth if they
thought that there was something that they could really do.
Lynn Patrick: Here's what I'd like to propose to do because I think that this advisory committee
thing is real important and I'd like to have all of the Commissioners weighing in on this if
possible. I would like to suggest that for the short term, and you can correct me if I'm wrong on
this, I'd like to for the short term appoint everyone on the Commission to serve on this committee,
I would like to set a meeting with Catherine and myself and a couple of other people that can
come...a series of meetings...so that every Commissioner can weigh in on this via responding by
email or phone call. Catherine and I will look at our schedules and pick out a couple times for
meetings, people can email if they're coming or not. If we have a quorum of the special
committee, which is going to be comprised of everyone, then we will duly advertise and publish.
We will have to have several meetings, and I forsee a meeting where possibly a quorum will be
present, possibly one or two people. But I'd really like to move this forward without waiting for
the stars and planets to align for everybody to come together. Catherine and I will look at our
schedules and start with us two, pick enough meetings and then somebody else can weigh in and
if you feel you need another meeting, you can certainly set one up.
Catherine Hostetler: And we can send the list out on email.
Lynn Patrick: Yeah. We'll say here's the time that we'd like to meet, and just meet for a half
hour, maybe and hour to get something done, as we have met in the past after work at 5:00. So
you're not going to be there all night. We'll have a couple of meetings and we'll do it before the
next regular Commission meeting. And ifwe do have a meeting where we're going to have
enough people and we're going to have a quorum, we'll advertise it. If we have a meeting and
we have not advertised, and enough people show up that we have a quorum, somebody will leave,
ala Survivor. (laughter) Does that meet with your approval, Counselor?
Shawn Peterson: Yes, as long as you don't have enough to constitute a meeting.
Several voices: Oh yes, oh of course.
Linda Riley. Could 1 add, I'm not sure I understand. We bring names to this meeting, that...
Lynn Patrick: You're welcome to bring names or submit names.
Linda Riley. And so that we don't all ask the same people...
Lynn Patrick. By the time that we go to ... after we've looked at our lists, and pulled people from
different disciplines, different neighborhoods, different areas, we won't have two or three people
calling the same person. We can either portion them out, or we can do a phone bank.. First I'd
like to get our list going. I'd like to go about this methodically, and not just all of a sudden swing
out a net and see who we can pull up.
7
Mary Jane Chase: And when we get our final list, I think that an invitation from the office or
from yourself would be most appropriate.
Lynn Patrick: I think that would be very appropriate.
Mary Jane Chase: It should be a formal invitation.
Lynn Patrick: Although I don't think that it would be bad to make a phone call and see if they're
interested before we do a formal invite. That's kind of paving the way before the formal
invitation, I think that would be appropriate to determine if there's a level of interest- some
people are going to tell you right off, my dad's sick I can't do anything right now or whatever.
That's how I'd like to conduct....
Shawn Peterson: Remember, you can't appoint then until you have approved as much at a public
meeting.
Lynn Patrick: We don't have any conversations without bringing you in on it, Shawn. (laughter)
Shawn Peterson: That is what I wanted to here.
Lynn Patrick: I haven't even talked to her in probably like two weeks. Yeah. Ok, that's good.
Amy, was what just transpired clear enough for your notes?
Amy Herdman: Yes, ma'am.
Lynn Patrick: Ok because I'll be looking at those notes to make sure what I said...
Amy Herdman: You can listen to them as well.
Lynn Patrick; I'm not sure that I want to go there. Also regarding advisory committees no not
advisory committee, our standing committees... I spoke with Linda Riley a few moments before
the meeting and I would like to appoint her to serve in the capacity of Diane on the three
committees that she served on, to serve out Diane's term of office. Because as it stands right
now, on the Budget and Finance Committee we have Tim and Diane. I'd like that to be Tim and
Linda Riley, and currently on the Landmarks committee we have Todd Zeiger, chair, and Diane.
I'd like Linda to fill that spot so we'd at least have two people on the committee. And lastly,
fagade easements, um, we have Joann Sporleder, chair, John Oxian and Diane. I'd like to add
Linda to that as well. Also regarding our committees I asked about people having a meeting, and
we haven't been putting enough into the committees lately but also I think that its important that
we keep these going because these will be the basis for the advisory committees of the future. I've
suggested this before, and we've kind of been lax about this, but I'd like to bring it forth to people
again, even if its on the phone in which case we could advertise a date in time, oh which we
couldn't do over the phone, we'd have to meet at the office, ok..a brief meeting at the office. I'd
like these committees to just meet even if its briefly, because they haven't met in awhile.
Shawn Peterson: I would suggest that if you set a particular time then you could notice those
meetings and cancel them if you do not need them.
Lynn Patrick: Yes
Shawn Peterson: If you set regular committee meetings you need only provide the notice once a
year, unless the times or locations change.
Lynn Patrick: mm-hmm. I'd like to move in that kind of direction because I think that we're not
meeting regularly enough. And again, I want to prepare the ground so when we have our
advisory committee we create a structure in which they can bring their ideas and
accomplishments and assignments to us before the meeting.
Mary Jane Chase: Maybe like a half hour before this meeting....
Lynn Patrick: Mmm-hmm
Linda Riley: I have a question for Shawn. If it's a working meeting, why does that have to be
open to the public?
Shawn Peterson: The Open Door Law provides that even meetings in which you only deliberate
or discuss an item must be duly noticed and open to the public.
Todd Zeiger: Can I offer an observation about an issue if we met just before this meeting there
really isn't any time to do anything. Meeting as a committee directly before this really means that
nothing is going to really happen til the next month. I would just offer that as an observation, if
we're trying to get things moved through the Commission the committee would need to have their
meeting say two weeks before the Commission meeting or something like that. Otherwise, if you
meet before the Commission, you'd talk about what you might like to do over the next month and
then ... I'm not sure how that's workable.
Lynn Patrick: I wanted to put forth another suggestion because that's a good point Todd.
Another opportunity would be the consideration of moving our meeting's earlier. People have
talked about this many times. (Gasp)
Todd Zeiger: Sorry, it was a small gasp. God forbid we get home before 10:00
Lynn Patrick. Moving our meetings earlier and then having the committee meetings after that.
They could address whatever was brought up at the meeting. I'd be open to that as well.
Martha Choitz: That sometimes works very well, we used to do that. In my case, the Standards
and Maintenance that I'm chairman of, really don't need to meet unless there's a need for it.
Lynn Patrick: That's true.
Martha Choitz: And they're the same people that know that they have to go out and look at the
house or whatever they're doing. So, I don't know... we certainly need to know to get together at
least once every half year, twice a year whether we're doing anything active or not. Because we
get so we don't know one another. And we've got to at least know that we can still count on those
people to do that work when the time comes and someone says that this is going to Standards and
Maintenance, we've got to know that we've still got a committee. There are practical things
about it that way. If we delay it too long and we kind of let it go, they may have other obligations
and can no longerfill that role, and we would never know. I wouldn't you know, not really.
Shawn Peterson: I would say this for the purpose of efficiency, when you have a certificate of
appropriateness that's referred to a committee you may want to readjust this time slot you may
want to adjust to allow for a short meeting before as well as meetings after because you may meet
after and say here are the issues that we need to look at, and we want to take action before your
formal recommendation and take quick action before so you can address it before the meeting.
Otherwise you're kind of caught, you know, in the same dilemma if you refer....
Martha Choitz: Well, ordinarily the staff is with us... and they already know whatever the let's
say the Standards and Maintenance committee have thought is probably the way we should be
trying to help these people find what they need. And so, before anything happens, Catherine
knows what we've thought and can talk to them just giving them suggestions, we're not trying to
ram anything down anybody's throat. But in other committees, don't require that kind of quick
answers from...but they aren't that quick but she has them all ready so that she can talk to them
and that she knows that we thought that there were somethings that we needed to find out further,
or we didn't, or whatever the case might be. That way, we don't have to do anything at the last
minute, Catherine has already done it on the phone or in person with them. It comes back to her,
and I think that is the way that has worked pretty well. I don't know if you think that it has or not.
Todd Zeiger: I'm unclear... what are you looking for from us tonight? Do you want a
recommendation on all this stuff right now?
Lynn Patrick: I would like a recommendation on if we should... what your feelings are about
having our meetings either before or after our regular meetings, and I've already talked about
the advisory committee and having several meetings about that to be duly advertised if necessary.
To have the full committee serve on that so that I don't have to worry about the quorum thing,
and more importantly so I can get input from everybody about a series of meetings. The second
part was about having our committees meet in a format that is more conducive to getting actual
work done, and a format for taking care of things that are better dealt with in a context outside of
a meeting.
Todd Zeiger: If you say that all of the committees are going to meet an hour before the regular
commission meeting, how do we duplicate ourselves?
Lynn Patrick: That's my other question, because the way that we have it set up right now, we
really can't.
Todd Zeiger: That's what I'm asking.
Lynn Patrick: Should we think about reformatting our committees? Yes.
Mary Jane Chase: Question. The only time that committees need to get together is when there is
something to take care of. For instance the Nominating committee is once a year, for luncheon
or whatever .... a lot of these things are just as needed.
f
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Lynn Patrick: Right, well on the right hand column are pretty much ad-hoc committees but if you
look on the left hand we've got Historic Districts, Standards and Maintenance, Favade
Easements, Landmarks, Budget and Finance, Legal and Executive...
Mary Jane Chase: Yeah, but if you meet, say, twice a year and then you try to do this every
month, what do you talk about?
Todd Zeiger: I think we just....I appreciate your efforts trying to get the committees to meet but I
think that we should just continue to put the reminders in front of the chairs and let us call the
meetings as necessary. I just think if you meet before the meeting, you just end up discussing
what you're going to discuss at this meeting and you're just going to roll everybody into the next
room and have the same meeting again. I see it at City Council all the time. It's really kind of a
waste.
Lynn Patrick: Well good, I'm glad. That's why I wanted to put this out for discussion.
Todd Zeiger: We can go back in the back room and have a meeting of all the committees and
then come out here and report to the public, I just see it as a duplicate...
Lynn Patrick: I don't want to do that.
Todd Zeiger: You just need to keep reminding us chairs to get our butts together and have a
meeting and now that we have fellow committee members we can now have a meeting.
Lynn Patrick: That's what I want. I don't want to set something up that's not going to work.
I've been thinking about this as I talk about it. But I do think that having us all meet about the
advisory committee, I think that's very important. If that's what comes out of this, that's what I
wanted, that's the important thing.
Todd Zeiger: The sub committees need to have at least an organizational get together with their
members if there's no other business to report back to the commission if that's the case. I would
resist putting together a standing meeting right now and instead report as needed.
Linda Riley. Could you possibly advertise when the committees will meet during the year, and
then if anybody from the community is interested in being involved and hearing what they had to
say to call the office andfind out when they're meeting? Then that would be a publication for the
whole year then we could go ahead and meet.
Shawn Peterson: The way it has to be is that you can set up a regular meeting date and do that
once a year as far as a regular meeting time. And then, you'd have to hold to that then basically
cancel them all and you can do that and you've basically met your requirement. I think it could
be solution here if you decide to move the meeting up to 7:00 or 6:00 or whatever, you could
always publish that there's a meeting and if there's nothing to do, the meeting could be cancelled
due to nothing to do that way its always there as a blocked out timeframe where you could meet.
And then say if you had something like a particularly d ff cult certificate of appropriateness that
was referred to committee, that committee then in a sense could meet at the same time as this
meeting and do like they do in Council which is go to the committee of the whole. You just go to
the first committee, they do their vote, and then the next meeting the committee makes its
recommendation formalized- there's two routes you can do with it,I think either one is
acceptable.
Mary Jane Chase: The question that I have is if you look at these committees if you publicize
them and people don't understand what they are perhaps let's take Landmarks and people don't
understand what is a landmark, you don't know what landmarks are you can have people coming
and asking questions, and that could take hours. And off the wall questions, you know, about
buildings and the committee is not prepared to get into a lot of detail. Maybe Landmarks is
working on a specific landmark, but to say that it's a public meeting for the public to attend and
to throw all of these questions...
Shawn Peterson: You'll have that, no matter when they meet its going to be a public meeting. It
doesn't mean you have to allow the public to speak. So ... they can be there, and have the
opportunity to see you meet and whatever else, and then they'll leave. They'll say 7 want to
speak' and you'll say 'You're out of order'. Just be sure that the agenda does not provide a
privilege of the floor.
Mary Jane Chase: Would you advertise that as a non -comment meeting because...
Shawn Peterson: No, just a normal meeting.
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Mary Jane Chase: You know, have a meeting then say, you know ... I'm just seeing some
problems there. Where do you want to step there?
Lynn Patrick. We're getting bogged down in this. How about we hold off on this and discuss this
a little bit more as we have our meetings to discuss the advisory committee.
Shawn Peterson: Conversations.
Lynn Patrick: Conversations. We need to call them conversations?
Shawn Peterson: Well, that's what they are, they're not meetings.
Lynn Patrick. There not meetings because they're not quorum?
Shawn Peterson: Right.
Lynn Patrick. Ok. Conversations. Very good.
Todd Zeiger: I have a landmark committee report when you're ready for it.
Lynn Patrick: I'm ready for it.
2. Landmarks Committee Chair: Update
Todd Zeiger: I met, the landmarks committee, I had a conversation, a phone conversation with
myself. (Laughter) I did talk to Linda, thank you Linda for joining my committee. Um, Julie and I
met before Julie left, and I got a good sense of where the report is at with regard to all the
individual landmarks and how many photographs, how many have been taken photographs of.
Wayne has really captured I'd say % of all of the individual landmarks. Julie has all the
landmark files in order. And so, the next step in that process is to finish the photography so that
we have a photo of every one. And then my goal is to do some sort of a report in some fashion
that each of Commission members can have so that everybody knows what all the individual
landmarks are. I'm tired of asking myself, 'is that a landmark, is that a landmark', so we need
that list. Whether we do it at a meeting here where I just throw the images real quick on a power
point and run through them, or we want to take the time during a session, as an educational
piece. There aren't that many, I mean there's a bunch but we could flip through them really
quickly. Or I could just put it in a CD format for everyone to look at on their own. I'd look for
some advice on that, but that's my first goal for landmarks so everybody knows what they all are
and has a list and a picture of them so you know where they all are. And then from there that will
fold into the preservation plan of what we do with that vs. adding new ones or whatever.
Lynn Patrick. That sounds excellent. Moving onto staff reports.
C. STAFF REPORTS
1. Director's Report — Catherine Hostetler
Catherine distributed her report, and reminded Commissioners that they had copies of the Staff
Approved CoA's in their packet. Commissioners also received a flyer about the Tree Workshop
that was received in the office.
Catherine read thank you letter from Urban Enterprise Association regarding the Commission's
timely handling of their CoA regarding the Burke Building. And informed the Commission that
the Burke project will include the skylights that were questioned during the approval process of
that CoA.
Todd Zeiger: They're working on it.
Catherine Hostetler: Yes, they are.
Discussed issues of tax credits and other information for homes in local historic districts and
national register districts, as well as zoning issues regarding student housing. The Director also
received a phone call from a resident of River Bend that stated that the resident was circulating a
petition to revoke district status. Caller claimed most of neighborhood had signed in favor of the
petition, but further conversations with the liaison and other neighbors revealed that no one was
aware of their efforts. The call may have been related to a conversation that Catherine Hostetler
had with a resident of River Bend upon his request to demolish his mother's house that he
consider other options first. The petition or CoA may follow.
Linda Riley: Can you tell me the boundaries of River Bend?
11
Catherine Hostetler: Yes, the boundaries start on Riverside Drive, and then they go down to the
corner of Riverside and Bartlett, go up Bartlett to North St. Joseph Street across St. Joseph street
to the alleys at Hammond Place and then include the two houses on the alleys of Hammond place
and the two houses on Navarre on the north side.
Lynn Patrick: Alright, thank you.
Catherine Hostetler also reported progress in meeting with other department heads including
Sharon Kendall, John Wiltrout of Water Works, and discussed July 260'meeting with Lynn
Patrick and the mayor to discuss the City Plan., and HPC topics.
Two items needed voted on due to new County procedures for permission to travel. The first
request is a request from Wayne Doolittle, to attend a 3 -day course "The Upkeep of Historic
Structures" to be held August 17-20 at the Pine Mountain Settlement School in Kentucky. Cost
is $250 for tuition, lodging and meals. Roundtrip airfare to Louisville is approximately $180.
Lynn Patrick: Sounds like a real good deal.
Martha Choitz: Do we have the money?
Catherine Hostetler: Yes.
Martha Choitz: I make a motion to approve the trip as was just explained to us.
Tim Klusczinski: Second.
Lynn Patrick: All in favor? (Ayes heard) Opposed? (No nays) Motion carries.
Moved: Martha Choitz Second: Tim Klusczinski Vote: 7-0
Also for approval is a staff request to attend the Cornelius O'Brien Main Street conference, this
year being held in Wabash, Indiana. Between September 28-30, 2006. Room board and tuition is
anticipated to be the same as last year at approximately $150, but none of those details have yet
been published.
Mary Jane Chase: I'll move that we approve the tuition etc for the Cornelius O'Brien
conference, it is a very worthwhile
Lynn Patrick: Do we have a second?
Martha Choitz: Second.
Lynn Patrick: All in favor? (Various Ayes) Opposed? (Silence) That carries too.
Moved: Mary Jane Chase Second: Martha Choitz Vote: 7-0
Todd Zeiger: (Addressing Director Hostetler) Have you gotten any feedback from the County
regarding the budget situation, any heads up at all?
Catherine Hostetler: None.
Lynn Patrick: So its all in the papers, but nothing yet... ?
2. Assistant Director's Report — Amy Herdman
Assistant Director Herdman distributed her report to the Commissioners and reviewed a number
of new initiatives that the HPC is currently pursuing, including The ArtCard Project, creation of
the Six at Risk list, the logo project, a partnership with South Bend Chodolate Company and
Workshop Wednesdays at the Library.
Catherine Hostetler: The motivation behind these projects is not just to raise the profile of the
HPC but also to raise funds to help offset our operating expenses. We realized the budget
situation that the County is in and decided to utilize the information and know-how that we have
in the office to begin 'leveraging the franchise' so to speak. John Livingston (former Counsel)
was previously approached with the matter of fundraising and was of the opinion that we could
do such things. We have the seed money available from Southhold Foundation to do this, and our
plan is to use that money, then replenish and grow it. We intend to position the HPC as a profit,
or at least a revenue center, above the fees that we charge for CoA's etc.
Amy Herdman: It bears mentioning that we'd begun all of these projects before we truly knew
how dire the County budget situation was, so these efforts aren't reactionary in any way, but
were very proactive.
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Catherine Hostetler: And we're really pleased with the response that we've received from South
Bend Chocolate.
Todd Zeiger: The logos that you're designing, will those be used for the chocolate that you're
trying to come up with?
Catherine Hostetler. Its going to be for that, and other items like stationary, note cards...
Todd Zeiger: for the chocolate though, is it going to be printed or imprinted on a label?
Catherine Hostetler. It would be on boxes.
Mary Jane Chase: I have two questions. Have you decided on a goal, a financial goal that you
want to reach?
Catherine Hostetler: Not yet.
Mary Jane Chase: Have you talked to anyone from the Center for History, because they're in
desperate need for finances too.
Catherine Hostetler: Well, the thing of it is that we can 't position anyone else's product. Their
marketingperson (SB Chocolate) was the one that looped in Northern Indiana Centerfor
History, because they had never thought of doing this before we approached them. Their
suggestion was why don't we split the profits between the two of you because Mark is on the
board.
Mary Jane Chase: It seems a perfect fit.
Catherine Hostetler: It wasn't an issue for us, we just told them to remember who had the idea
first. (laughter)
Lynn Patrick: You're not asking us to vote on any of these logos tonight are you?
Amy Herdman: No, not at all. Its just to let you know where we're going with things and if any of
you want to offer guidance or suggestions, obviously we're happy to have that. The Six at Risk
will be on next month's agenda -so I'd like your input on that in a timely manner, as I'll need to
do some research on the sites that you recommend and we'll want to approve that as a
Commission and then the press release will follow.
Catherine Hostetler. And also follow up in the newsletter.
Todd Zeiger: I have a couple of things... on the logo, a great start, it really is. The Courthouse is
a great building, but I think that a lot of people think about government when they think about the
Commission and that reinforces the issue that we're just a government agency. I love the
building, but we're thinking about the image. And with that logo the image is "Oh my god, I have
to go get a CoA ". (laughter) The house on the other end of the spectrum though, doesn't
represent everything that we get into. It's a Victorian which is great, but we also get into the
teens, we've got mid-I800's, we're going to have deco and all that and I always shy away from
specific styles, so if there's some way to graphically represent elements of different styles...
Tim Musainski. Can we get a hybrid?
Todd Zeiger: I'm looking at the text on number 2, the text is very crisp and clean and nice and
doesn't tell you anything about a particular era, commercial or residential because we've got
commercial, residential, tressels, lamps... without the flower, but maybe you could do something
graphically that would represent a variety ofstyles...Ilike the crisp lettering... but just the crisp
lettering without the leaf. Very straightforward, right there. doesn't really judge what we are or
aren't, just here we are. Simplicity is really.....
Lynn Patrick: You make a very good point. I was at first drawn to the Courthouse drawing
because Iliked that the best of the three submitted, but you're right people would have that
negative connotation. Just to interject, there is a little giftshop in a castle in England and the
members of the committee went all around about this wonderful old church they have there
looking at statues of St. George because its called St. George's Shop or something, so they went
around to all the different statues to find something that would symbolize that... one was too
masculine, one was too feminine, but they went backforth but did find one image that they
thought was appropriate, so that is very important.
Todd Zeiger: Switching gears to the Six at Risk, I had mentioned this to Amy that perhaps on the
first list we focus on buildings in existing districts or land marks that we've already got
landmarked. If we're trying to call attention to things then maybe we should start at home in a
sense with buildings and things that we've already got in districts or landmarks that may be in
13
danger before we go outside picking on buildings that aren't even under our control unless the
goal is to landmark. Just a thought. It's a great start though and the newsletter was awesome, it
was good to get that out it looked good and great start.
Martha Choitz: (on logos) We used one for Southhold that was particularly effective was one that
represented tiny little buildings here in town, and houses, that and artist can render. We had
every kind of building that was in town, or landmarked at that point had a representation, but it
was a very effective thing, you had to look closely to decide that's a hotel, and that's a building
and that's a house... but lots of people said, how did you get that done, who did that, how did it
happen? I probably have a copy of it, but all of our records... all of our copies and things... but
all of our big stuff is over with Pat Collins at the museum in storage. You can get it out with a
good reason. We had all different kinds of things for various things.
Lynn Patrick: Do you think that you could find that in the next week?
Martha Choitz: I don't know, I haven't thought about it in a number of years. These things could
be ... I mean, we could make new ones.
Amy Herdman: These logos that you're seeing represent what we found over and over
again... from' clicking around online to similar organizations whether other commissions, history
museums or whatever. So, what you have here are the most common themes that we saw.
Martha Choitz: They're very good... but what Todd said is true too, people really don't know that
we have... what landmarks that we have.
Todd Zeiger: Do you have any dollars that you might hire some graphic assistance?
Catherine Hostetler: We wanted to do it in house.
Todd Zeiger: Just to brainstorm some graphic ideas with you.
Catherine Hostetler: Mr. Sedlack was supposed to be working on this, but he's not done
anything. He teaches at ND, graphic arts and did the Chapin Park logos.
Mary Jane Chase: I don't know if you want to do this or not, or maybe to draw more attention,
would be to have a contest to have people submit, if you had one picture that represented South
Bend, or its history, what would you do.
Amy Herdman: We thought of something similar, and thank you for that suggestion, but when we
thought about it, more often we came up with things that we wanted avoid .... not to feature a
specific house as Todd pointed our or a specific style, we didn't want to tie to any Studebaker
reference per se, because that doesn't represent South Bend as a whole or the HPC as a whole,
so we really are treading delicately.
Lynn Patrick: You've given us a lot to think about, but I think that we should move on...
Joann Sporleder: (late arrival) I have a question I'd like to address to Counsel though with the
potential of doing cards or representations of historic structures... whether we need the
permission of the owners before we proceed with anything? We've run into that... we did maps
and did drawings and we needed to get permission from every home owner ahead of hand to
allow us to do that for a public distribution context. Maybe these things don't apply anymore, but
I'm just raising the issue.
Martha Choitz: That's absolutely necessary. We found that out. I mean, we never made that
mistake at Southhold, but we had to be told we should. One artist on calendars, beautiful things,
we'd done them for years... but someone took it, and cut the thing out, and put it somewhere else.
And it was discovered that this guys picture had gone into some other kind ofform. It was
nothing that we did, but this picture was now in some other form...and we got a letter, a very
strict letter from an attorney that told us that we weren't going to do that. And I simply wrote
back and said I know we're not going to do that, we didn't even know that had been done, we
didn't do it, someone else did it. You've got to be very clear or something will come up later.
Now, if you make them up that's fine. If you have an artist that will draw imaginary buildings,
why, you're in good shape. You just pay him or her.
Lynn Patrick: Another good point, and something to consider as this project unfolds. I'd like to
move on, if we're done with this, because this sounds like its still in its naecency. I'd like to move
onto the legal...
3. Legal Report — Shawn Peterson
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Shawn Peterson: In the interest of time what I'll do is... I have uh, been brainstorming on how to
revise our application procedure and the CoA process, trying to streamline... but what I'll do is
just circulate it via email and talk about it next time. Some things aren't contested like today, but
some are... and when they are we need to be sure we're following procedure. So, I'll email it to
you for comments next time.
Lynn Patrick: At our last meeting, you said that you'd have something for us this meeting, I was
noticing when I read the minutes.
Shawn Peterson: If you want the drafts you could...
Lynn Patrick: No, just checking, just prodding, just looking for pain, not looking for product.
IV. OLD BUSINESS
1. Chapin Park Booklets distribution
Catherine Hostetler: The booklets have all been distributed.
Lynn Patrick: Excellent
Linda Riley: Do you want to tell us how?
Catherine Hostetler: The staff delivered them and signed off on them. Every house received one.
V. NEW BUSINESS
Tim Klusczinski was recognized by the Chair.
Tim Klusczinski: As a rookie, I've been enlightened to understand many of the challenges
facing local preservation efforts. The list is daunting! Despite those
obstacles, the HPC continues to overcome the hurdles and move forward.
That's a credit to both our conviction and a remarkable staf)"!
I'm encouraged by our recent progress regarding the Preservation Plan =
document. It reminds me of the old adage: 'once begun, half done.' It's
true that more work lies ahead, but we should all accept some early
acknowledgement for the initiative alone. This year especially, we could
easily have put that task on the back burner. But instead, we chose to
engage it. I hope that my contribution to the work was useful. I wish to
thank our President and this entire body for the opportunity to serve in
that capacity. With these sentiments, I believe that we owe the HPC Ordinance a similar
respect. Now, with afresh grasp of related information we could ensure
that the Ordinance and the Preservation Plan evolve together. I believe
that will serve us well in the long term.
Therefore, T move to charge this Commission with the duty of establishing a
committee, chosen by its President and aimed to review and analyze the
current ordinance language. Questions and comments arriving out of those
sessions could then be funneled through the Legal Committee (as one
suggestion) with a goal to improve the ordinance, suggest clarifications and
offer amendments. Once our internal sessions conclude, I support an invitation to the St.
Joseph County Council and the South Bend Common Council asking for one
representative from each body, to collaborate with this Commission in
drafting any recommendations for policy. "
Todd Zeiger: Was that in the form of a motion?
Tim Klusczinski: That is a motion.
Todd Zeiger: I'd second the motion for the sake of discussion.
Lynn Patrick: Ok, all in favor...
Todd Zeiger: Wait wait...
Lynn Patrick: You said you seconded the motion for the sake of discussion...
Todd Zeiger: To move it to the next point of Robert's Rules which is discussion, I'm sure people
would like to ask Tim what he's talking about, so I seconded the motion to get it onto the table for
discussion and then action. Your idea as I understood it is to review the ordinance look for
where there are deficiencies, I was taking notes as you were reading, look at the ordinance look
15
for where there may be deficiencies, offer suggestions, then you said you would route that
through where?
Tim Klusczinski: Well one suggestion would be that after we establish a preliminary committee
to do this fact finding then for the purpose of legal suggestions we may take our
recommendations through the legal committee but that's only a suggestion. Once that happens,
then you would make their recommendations and this commission body together with .
representatives the South Bend Common Council and St. Joseph County Council would then
make formal recommendations to each of those bodies of any changes that we'd like to make
referring to the ordinance.
Joann Sporleder: Were you finished Todd, I'm sorry. What exactly is the objective of doing what
you are proposing?
Tim Klusczinski. I'm not sure that the ordinance is completely with respect to enforcement
procedures. And, also it makes references to a "Section X" that I could not find. A few other
things like that.
Joann Sporleder: In that sense it sounds like perhaps its more of a concern that needs to go to
legal counsel f rst to clary where the inconsistencies of the language is. Unless what you had in
mind really is to change some of the intent of what's there.
Tim Klusczinski: To clarify some of the intent of what's there.
Joann Sporleder: I guess I would have thought that it would go to counsel first, to clary the
language, and then go to a committee to see if with clearer legal language it then represents what
we think it does, or what we thought it meant.
Tim Klusczinski. Since a lot of the content is applicable to either the Districts committee or the
Landmarks committee, I thought that it might be in our best interest to have representatives from
those panels sit in to understand what we're really reading here. Then, for the purpose of making
a legal suggestion from that instead of doing it the other way, its certainly a method, but I would
like to know what should be there first instead of what is there, or what we think we're reading.
Joann Sporleder: I guess I would have thought as I said before that we should understand what
is there, and see if that represents what we want it to represent. Then make changes as
appropriate...
Tim Klusczinski: And I think that those points are obvious in the document. I think that it's
what's missing that the respective committees either Landmarks or Districts need to address.
Lynn Patrick: Can I make a comment? It strikes me that this is growing out of two sources, one
was our visioning meeting, the retreat that we had back in December, and two its coming out our
goal to streamline and clary the massive compilation of ordinances etc that we were working on
clarifying.
Catherine Hostetler: Also in the codified ordinances there are references to sections that don't
exist. Which causes confusion.
Todd Zeiger: Sounds like it also works with what you were just talking about the revamping the
CoA procedures, it all works together.
Lynn Patrick: Its all part and parcel of the whole. And I think that the reason that we're
suggesting that Tim and Todd for instance start on this...
Todd Zeiger: Wait a minute, how did I get involved? (laughter)
Lynn Patrick: I just threw you in there just as an example, as a result of the Preservation Plan
analysis that you worked on, because the alternative is to just dump all this on Scott (Shawn)
And go... 'here, read this, analyze this then tell us what's up', I don't think that we're taking
anything away from Todd, if we start looking at this in a preliminary way ... I think Shawn has a
comment.
Shawn Peterson: I think it is appropriate for legal to review the ordinance but our review should
be in context. It appears that you have some specific issues with the ordinance. If not, then it
may be best if a few people are selected to review the ordinance and their issues could then be
brought to my attention and I can review the ordinance to see if it needs to be amended to resolve
those issues.
Tim Klusczinski: Getting back to Joann's question, I think that's probably how my brain works
on this.
16
Joann Sporleder: I guess that's why I asked what is your objective. I don't think that I'm still
quite clear on that. I think that my suspicious mind is, not that I'm suspicious of you Tim, is that
I'm always looking for somebody's other agenda that maybe they don't even recognize
themselves. You know, like a hidden agenda, and 1 guess that's why I question what the objective
is here... having gone through (such things) several times in Roseland only to discover to my
shock and horror that they're just simply changing the law,anyone with any (occasion?)
can ... you know... this was not the way that it was written in thefirst place, somebody just had
something else in mind.
Martha Choitz: That sounds like what happened here about 25 years ago when I got my first one
handed to me, no one could tell me where it came from. Ilooked at it, and asked what's it for, .
when did we ever use it... how would you use that little beauty if you...there was no answer, but
they kept coming up and coming up, and my God, here it is again... who mandated it?
Catherine Hostetler. The Preservation Plan?
Martha Choitz: Yes. ;
Catherine Hostetler: It's in the ordinance
Martha Choitz: It's in the ordinance? Is it in the wording that's in that last one?
Catherine Hostetler. Yes. The ordinance that we have is the codified version.
Martha Choitz: The veryfirst one?
Catherine Hostetler. I think that you're confusing the Preservation Plan with the ordinance.
Martha Choitz: I'm sure I am though I know that they're two different things. All I'm asking is
why is one necessary, why is the plan necessary when we have the ordinance?
Catherine Hostetler. The ordinance mandates us to have a Preservation Plan.
Todd Zeiger: The ordinance is the law that we operate under, the plan is the actions that we take
to implement the law.
Martha Choitz: You couldn't take them ifyou wanted to.
Todd Zeiger: That's why we need a new plan.
Lynn Patrick: Its not a (unknown) plan, but its something to work from and I view part of this is
an overall reprofessionalizing (?) our whole commission and looking at things and clarifying
things and just continuous improvement throughout the whole commission.
Martha Choitz: And this one is so far from being adequate that it needs to be reinvented. There
is nothing there that tells anyone how to do anything.
Lynn Patrick. Just like the city was doing the City Plan.... we need our Preservation Plan
updated.
Shawn Peterson: Getting back to the motion that is on the floor, we can discuss it or the
committee that has the authority could meet with me and go through.the items that you're
interested in...
Todd Zeiger: I call for the question please. Motion is seconded on the floor.
Lynn Patrick: Could you re-read the motion?
Tim Klusczinski. 'I move to charge this Commission with the duty of establishing a .
committee, chosen by its President and aimed to review and analyze the
current ordinance language. Questions and comments arriving out of those
sessions could then be funneled through the Legal Committee (as one
suggestion) with a goal to improve the ordinance, suggest clarifications and
offer amendments. Once our internal sessions conclude, I support an invitation to the St.
Joseph County Council and the South Bend Common Council asking for one
representative from each body, to collaborate with this Commission in
drafting any recommendations for policy. "
Lynn Patrick. Can we second that motion?
Todd Zeiger: Its already been seconded.
Lynn Patrick: Are we ready to vote on it? All in favor? (Ayes heard) Any Opposition? (Aye) The
motion carries with one against.
Moved: Tim Musczinski Second: Todd Zeiger Vote: 7-1
Joann Sporleder Opposed
17
Todd Zeiger: May I give an update on the Preservation Plan since we were talking about that?
Briefly ... I did talk to the State Historic Preservation Office, Steve Kennedy, and we can apply for
DHPA grant for professional assistance in writing the new preservation plan in that's the way
that we wanted to go, uh..it's a one to one match maximum $30,000, so whatever you askfor you
have to match dollar for dollar. We can apply for up to $30,000, I'm not expecting that to be the
case, but I'm saying that's the limit. I've got calls into a couple various places to see how much
they paid to have their plans worked on. I think that it would be helpful to have some outside
consultation to work within the neighborhoods and in the districts as an impartial liaison in this
process, that's why I'm kind of pushing this to be an idea. I'll find out some numbers, but I
guessing that you're talking about a range of $20,000 to $30,000 range for the whole project,
with booklets, done, delivered.
Lynn Patrick: That sounds great. If there's no other new business, do we have any visitors that
wish to speak?
VI. HEARING OF VISITORS
Thank you madam chairwoman, Don Sporleder, professor of architecture emeritus, University of
Notre Dame, and resident of the town of Roseland. Mark your calendars and welcome to all of
you to attend this coming Saturday, July 22"a the Highland Games and Celtic Festival at the
Roseland Town Park. This Saturday, come on out. Also, may I also commend the Commission
for effectively working together with Historic Landmarks Foundation of Indiana, and the Center
for History on the restoration of Navarre cabin in Leeper Park, too bad that Indiana stone is not
in place, but good job, well done. And in the spirit of that just note that the cabin did work well in
Cabin Days that was just on the calendar last Saturday. And well attended too, and important
facet of Leeper Park, and uh there are still tasks in the Leeper Park restoration that need to be
done. I would request the help of the Commission in listing as locally historically significant that
first covered bridge, that crosses the St. Joseph river in South Bend. You know where that is ,
documentation was put together several years ago by the Center for History, with students of the
University of Notre Dame. I did forward to you all that memo from the Dept of Transportation,
Federal Highways and the National Historic Covered Bridge program, an intriguing one..it
seems to me that it would be fairly important that we in South Bend would idents and list as a
historic place that spot across the St. Joseph river where Coquillard, that covered bridge, my
shirt illustrates what it was, a few years ago it was in place, and I'd ask the help of the
commission in identifying that could that it could be possible eligible for listing on the National
Register of Historic Places. On that same point there is another aspect in Leeper Park and that
again is the development of that underpass for development of a peopleway, or even a carriage or
bicycle, underneath that south span of the Michigan Street bridge. That's our 933 at present
under Indiana DOT. It seems tome an ideal opportunityfor that to come to be. If we need to
push INDOT a little, they have their annual meetings scheduled for August 1". our district,
LaPorte District, and I would suggest that if anyone could make it, it would be a good session to
attend. Again, I would ask the help of the commission to keep pushing to bring that former
underpass back to life underneath that south span of the Michigan Street bridge to bring together
the East and West parts of Leeper Park for all to use safely. On that point, I'd ask the help of the
commission in lookingforward to 1907 (2007), thatfirst weekend in April, will be an important
time to celebrate a series of important birthdays, and we'll have a major river cleanup then,
either March 31S` or April 7`h, but that happens to be the National Architects Week, and 1 think
that the city is actually recognizing it. But its also the birthday of ....ofMichiana Watershed,
that had that first major clean up just 50 years ago, so 2007 is a good time to celebrate its 50`h
birthday, Youth Services Bureau comes up with its 30`h birthday in 2007, and of course the AIA.
will be celebrating its I50`h birthday that first week in April as well. Come on out for the birthday
bash on April 7`h. Thanks much.
Lynn Patrick: There being no other visitors, we are adjourned. Oh, motion to adjourn?
Moved: Mary Jane Chase Second: Martha Choitz Vote: 8-0
ADJOURNMENT
0
Attest:
L 10 (�)4
Mary Jane bChCe
Secretary
Historic Preservation Commission
South Bend & St. Joseph County
t
I
Date
NOTICE OF MEETING OF HISTORIC PRESERVATION COMMISSION
OF SOUTH BEND AND ST. JOSEPH COUNTY
Notice is hereby given that an executive session of the Historic preservation
Commission of South Bend and St. Joseph County (the "Commission") will be held on
July 31, 2006 in the Conference Room of the Office of Historic Preservation at 125 S.
Lafayette, South Bend, Indiana 46602,, commencing at 5:00 p.m. The purpose of the
meeting will be to discuss matters pursuant to Indiana Code 5-14-1.5-6.1(b)(7) and (13).
HISTORIC PRESERVATION COMMISSION OF
SOUTH BEND AND ST. JOSEPH COUNTY
Lynn A. Patrick,
President
Dated: July 27, 2006
Er
MINUTES OF AN EXECUTIVE SESSION MEETING
HISTORIC PRESERVATION COMMISSION
OF SOUTH BEND & SAINT JOSEPH COUNTY
July 31, 2006
HPC Office
125 S. Lafayette Blvd, South Bend, Indiana 46601
Members Present: Todd Zeiger (VP), Mary Jane Chase (Secretary), Linda Riley, Jerry Ujdak,
Catherine Hostetler, Tim Klusczinski (Treasurer), Joann Sporleder (Architectural Historian)
Staff Present: Catherine Hostetler [Director], Amy Herdman [Asst. Director], Shawn Peterson [Counsel]
Others Present: John Wiltrout j
Absent: Lynn Patrick, Martha Choltz
In the absence of President Lynn Patrick V%e•President Todd Zelger chaired the Executive Session.
Vice President Zeiger called the Executive Session to order at 5:06pm.
Shawn Peterson, Legal Counsel, explained to those present that this was an Executive Session caned for the
limited purpose of discussing items listed under IC 5w14.1.5.6.1(b)(7) and (b)(13). Mr. Peterson confirmed
that based upon his conversation with Catherine Hostetler that the special meeting notice for the Executive
Session was properly posted and distributed In accordance with the Open Door Law.
Catherine Hostetler briefed the Commissioners on reason for the Executive Session. The Commissioners
were joined by John Wiltrout who Informed the Commissioners on matters related to the purposes for which
the Executive Session was called. The Commissioners and Mr. VAltrout discussed said Information and the
Impact said information has on matters within the Commissioners' jurisdiction.
Meeting was adjourned at 6:09pm.
Moved: Catherine Hostetler Second: Tim Klusczinski Vote: 7.0
Approval of these minutes for Executive Session shall constitute the Commissioners' affirmation that no
subject matter was discussed in executive session other than the subject matters related to Items
specified In IC 5.14.1.5.6.1(b)(7) and (13), the provisions specified In the pubiic notice for said Executive
Session.
Attest:
r
Mary Jan6 CYfase
Secretary
Historic Preservation Commission
South Bend & St. Joseph County
Date
y
SOUTH BEND & SAINT JOSEPH COUNTY
HISTORIC PRESERVATION COMMISSION
JULY 179 2006 MEETING
GUESTS: PLEASE SIGN THIS LIST SO THAT,
YOUR PRESENCE CAN BE NOTED FOR OUR
MINUTES
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