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HomeMy WebLinkAboutMay 20050 Regular Meeting 4th Floor COUNCIL CHAMBERS — County -City Building Monday, May 16, 2005 7:30 PM I. CALL TO ORDER, ROLL CALL II. PUBLIC HEARING A. CERTIFICATE OF APPROPRIATENESS 1. B. LANDMARK 1. First Reading: 16977 Adams Landmark 1880 Barn III. REGULAR BUSINESS A. APPROVAL OF MINUTES March 21, 2005 B. TREASURER'S REPORT C. COMMITTEE REPORTS 1. President's Report: 2. SouthHold Awards Committee 3. Chapin Park Standards/Historic Districts Report Please make every effort to read these standards 4. Standards and Maintenance Committee 543 Edgewater D. STAFF REPORTS: 1. C of A Approvals; Correspondence; A. Director's Report B. Assistant Director's Report 2. Legal IV. OLD BUSINESS V. NEW BUSINESS "OLD HOUSE FAIR" HFLI Proposal VI. HEARING OF VISITORS VII. ANNOUNCEMENTS AND MISCELLANEOUS SOUTH BEND & SAINT JOSEPH COUNTY HISTORIC PRESERVATION COMMISSION MAY 169 2005 MEETING GUESTS: PLEASE SIGN THIS LIST SO THAT YOUR PRESENCE CAN BE NOTED FOR OUR, MINUTES Print Name Address Signature T(MDl(��.Sez1 USCI 617 MW&L .a n--�*) /TA lw2G/s ,oge14 �q vF -, Joan L>owNs- krosaenJIo RL(A Fores %lrCQ-4 9 / T .41p- 5,,�_�,.1 'ekto o say Ro-q A5.kl,AJ 41-a a" (o� 837 Foyw T hwwl(l THE HISTORIC PRESERVATION COMMISSION OF SOUTH BEND & ST. JOSEPH COUNTY MONTHLY MEETING April 18, 2005 7`h Floor, County -City Building South Bend, IN MEMBERS PRESENT: Lynn Patrick, Martha Choitz, John Oxian, Gerald Ujdak, Joann Sporleder, Mary Jane Chase, Catherine D. Hostetler MEMBERS ABSENT: Diane Wrobel-Illes STAFF PRESENT: Catherine Hostetler, Director Julie Schutte, Assistant Director John Livingston, City Attorney ALSO PRESENT: Don Sporleder, John Kouroubetes, Pat & Bob Yapp, Dennis Andres, Margaret King, Sara Ermeti, Tim Janowiak, Doug Tumock I. CALLED MEETING TO ORDER A. CERTIFICATES OF APPROPRIATENESS 1. 2005-0329B — 729 Cottage Grove LYNN PATRICK: Called the meeting to order at 7:30 pm. CATHERINE HOSTETLER: (See staff report and recommendation in C of A). Homeowners, Bob & Pat Yapp were present. (Refer to application items in C of A for proposed work description on said property). Mr. Yapp also brought in sample of the type of gutter he plans to have installed for commission members to look at. MARY JANE CHASE: I will make a motion that we approve application #2005- 0329B, installation of 6' K -style gutters and downspouts based on the staff recommendation. MARTHA CHOITZ: Seconds the motion and it passes unanimously. 2. 2005-0331— 211 N. Michigan — The Morris CATHERINE HOSTETLER: (See staff report and recommendation in C of A). Dennis Andres, of the Moms Performing Arts Center, was present. (Refer to application items for description of proposed work). Dennis Andres gave a brief presentation on what the completed marquee sign would look like and what features it would have. He brought in colored drawings and pictures of what the original marquee sign looked like and what the new marquee sign will look like once it is completed. John Oxian made a comment that the original marquee sign was taken down right after the building was purchased. It was taken down for the stupid reason that supposedly the guide wires had aged and they were not strong enough to hold the marquee sign in place and stop it from falling down. Joann asked about the color scheme for the sign, what type of lighting will be used for the sign, and where the water drains are located for the roof. MARTHA CHOITZ: I move that application 2005-0331 for the installation of a new marquee for the Moms be approved, as the staff recommended and as represented in the drawings presented by Mr. Andres. JOHN OXIAN: Seconds the motion and it passes unanimously. 3. 2005-0404 — 543 Edgewater Drive CATHERINE HOSTETLER: (See staff report and recommendation in C of A). Doug Tumock was present. (Refer to application items for description of proposed work, sketches, and garage addition list). Doug Tumock stated that there are two parts of the staff recommendation that he disagrees with. t. The reason he was saving the two back walls of the existing garage is because the city suggested that he do that; so that way he would be in-line and would not have to do any variances. If the commission were to give him the ok for this, then he could get a permit from them. 2. If he does two garage doors, then that will make it awkward for him to try and get a car in the garage. But, if he does a single door; then he could possibly get two cars in the garage with no problem because he shares the driveway with his neighbors. He also stated that he has somebody lined up to take care of the trees as well. JULIE SCHUTTE: Our understanding is that keeping the two back walls of the garage is a county building provision and not a city building provision. There are one car garage doors that look like two single car garage doors. Doug Tumock stated that he had not decided on what garage door he plans to use yet; because, there are a lot of garage doors to choose from. He also stated that the existing garage door is ready to fall apart and the roof on the garage is about ready to fall apart because of the tree limbs that have fallen on it. JOHN OXIAN: I don't care how many garage doors you have to look at, I want you to follow the recommendation that was made by Julie, our assistant director, to install a single unified car garage door that looks like two separate single car garage doors. LYNN PATRICK: I move regarding 2005-0404, 543 Edgewater Drive, that Doug Tumock present the following: 1. A more comprehensive drawing of the garage to include an accurate representation of the new garage door. 2. If at all possible a photo of the door he is going to duplicate or a print out schematic from the door manufacturer. 3. He will also include in his revised C of A a photo of the driveway area including the garage, and a second photo, if necessary, to show where the fence will be moved over to include the pie -like concrete area. 4. An illustration of where the plants will be moved to. When these materials are provided; the Standards and Maintenance Committee can meet, discuss and if appropriate approve the application so that Doug can begin work prior to the next HPC regular meeting. JOANN SPORLEDER: Seconds the motion and it passes unanimously. B. LANDMARK 1. 619 Sherman JOHN OXIAN: I received some comments from Catherine which I don't necessarily agree with. I also talked with an individual down in the city council with whom I will be having a meeting with very soon regarding this matter. John, you were supposed to give me a report about your meeting with Cathy Brucker; which I didn't hear about for a month. The receivership program is also one that might be worth using on this house. I <, am going to defer this matter until next month. Truthfully, I don't need to have another approval by this commission for 619 Sherman since it has already been approved twice. I asked Catherine to put this on the agenda because I wanted to hear if anything new was coming up. JOHN LIVINGSTON: I did talk to Cathy Brucker and she has no problem with it. I believe the house has been boarded up since then. JOHN OXIAN: It has been boarded up and if we continue on playing games with it like we have done for two years now; invariably there is not going to be much left of it. LYNN PATRICK: I have one addendum to add to this for the benefit of the commission. When I visited the property on Sunday, a woman from the neighborhood and a man driving by in a truck told me that this property was listed somewhere for sale for rent to own. I have not found that ad or anything about it. Something is going on with this property. The woman I spoke with said that the ad was in the neighborhood newspaper. I went to Lincoln Way Foods and looked around and could not find any neighborhood newspaper. JOHN OXIAN: I receive the neighborhood newspaper/newsletter and the ad is not in there. I am going to go and talk with the neighborhood director, Karen Ainsley, about this and see if she has anything in mind for this property. Maybe I can encourage her to do something with this property since they have been picking up properties around there and further down on Cushing Street. I am going to say to her that there is another half to the neighborhood besides just that area and it is time she makes her move to do so. 2. 16977 Adams Interim Protection for Grass Roots Proposal to Landmark 1880 Barn TIMOTHY JANOWIAK: (Refer to white copy of letter sent by Mr. Janowiak to Catherine Hostetler, HPC director, requesting an interim protection for landmark status for an 1880 barn located at 16977 Adams Road in Granger, Indiana). Mr. Janowiak briefly informed the commission that he believes the present owner, Mr. James Sieradzki, plans to destroy the 1880 barn that is on his property to build three new houses. A few years ago, the barn had been restored by Amish craftsmen. It is solid, straight with a field stone foundation; possibly older 1865-1870. It is beautiful, majestic and should remain part of the neighborhood. There is also a milk house/cooler on the property. It is one of the few bams remaining in Granger. Mr. Janowiak also brought in the original abstract of the property for commission members to look over. The commission asked Mr. Janowiak if he would allow them to make a copy of the original abstract for their office records, and he stated that he would allow them to do so. John Oxian stated that sometime between the late 1970's and the early 1980's he had sent a letter to the owner to make the property a landmark. Since it was one of his earlier landmarks he only tried to make the barn a landmark and not the house. The homeowners denied his request because they wanted both the house and the barn made landmarks. The only way you are going to stop the present owner and make him reconsider is to find out how soon he plans to do this project and then go in for an interim protection. John then read the ordinance on the procedures on how to establish interim protection for a building. A brief detailed discussion was then held between Mr. Janowiak and commission members regarding what further steps need to be taken to protect this 1880's barn from being tom down. JOANN SPORLEDER: I will make a motion that we begin an interim protection for as long as a period as we can manage and then at the same time initiate the proceedings to make this barn at 16977 Adams Road into a local landmark. JOHN OXIAN: Seconds the motion and it passes unanimously. III. REGULAR BUSINESS A. APPROVAL OF MINUTES — (March 21, 2005) LYNN PATRICK: I move that these minutes be accepted with the following correction: Mary Jane Chase should be added to the members absent list; because, she was unable to attend last month's meeting. CATHERINE HOSTETLER: Seconds the motion and it passes. John Oxian abstains. B. TREASURER'S REPORT JOHN OXIAN: (Refer to white copy of treasurer's report in meeting packet). John stated that the only new item that was not on the treasurer's report was a $6,000.00 dollar pay increase for Julie Schutte, which has not been approved yet by the County Council. This amount is part of the $25,000.00 dollars given to HPC by the city. Mayor Steve Luecke recommended to the County Commissioners that this amount be given to the assistant director. C. COMMITTEE REPORTS 1. President's Report LYNN PATRICK: (No Report At This Time) 2. SouthHold Awards Committee LYNN PATRICK: We are supposed to receive a schematic of the table setup for the awards dinner. We are moving forward on getting our vendors. We are going to have a Southhold Awards Committee meeting tomorrow night at 5:00 at the HPC office to discuss the matter further. CATHERINE HOSTETLER: We have the invitations ordered. They should be coming in this week and they should be going out this week. We have the contract and invoice for the speaker, Mr. William Tippens. I have everything else in motion as far as getting the deposit for Masterpiece Creations at the Palais Royale for the breakfast. JULIE SCHUTTE: We also have several nominations for awards which the committee needs to look over and review. LYNN PATRICK: We will look over the nominations when we get together for tomorrow night's meeting. 3. Chapin Park Standards/Historic Districts Report CATHERINE HOSTETLER: On March 30th we met with the people of Chapin Park at the NNN. People who were at the meeting were John Livingston, Gerald Ujdak, Martha Choitz, Julie Schutte and myself, plus a number of people from Chapin Park Standards Committee. What they want to do is more than just tweak the standards. We have some issues with them now because they want to change the name of the standards from guidelines to regulations. They are going way over board on this after we cautioned them not to. So, we are going to be working with them a little bit more closely. They have a meeting again tomorrow night. I have given John a copy of what I have received from their committee meeting last week that we weren't invited to. I have talked to one i , Y of the committee members, Mrs. Sandusky, last week about what they were doing and how they were approaching this and it was just getting to be too detailed. LYNN PATRICK: Well, let's monitor this situation and see what happens. I suspect a hidden agenda. JOHN OXIAN: They still have to come before the commission to have anything approved; we're still the final judges. D. STAFF REPORTS 1. C of A Approvals; Correspondence A. Director's Report CATHERINE HOSTETLER: (See yellow copy of director's report in meeting packet, South Bend's Historic Districts Pamphlet, and map of Memorial Drive and Bartlett street on-site improvements.) B. Assistant Director's Report — (Kessler Seminar, Web Page Update) JULIE SCHUTTE: (Refer to purple copy of Kessler Seminar report in meeting packet, and purple copy of staff report concerning HPC web page update in meeting packet). 2. Legal (Nothing to report at this time) IV. OLD BUSINESS LYNN PATRICK: It has been pointed out to me before and we talked about moving our meetings to the fourth floor; but, we have never actually had a formal vote on the matter. So, I would like to make a motion that we move our meeting to the Common Council Chambers on the forth floor with the exception of those times when we are superceded by other meetings that the council or city might have in which case we would return to these spacious quarters on the 7`h floor to have our meeting. GERALD UJDAK: Seconds the motion; the motion passed 4 in favor and 3 opposed. Joann Sporleder, Martha Choitz, Catherine Hostetler opposed the motion. V. NEW BUSINESS LYNN PATRICK: There was a big article in the paper today about the Moms University Club. Are we doing anything with that property at all? CATHERINE HOSTETLER: We submitted a letter to the Club Board back in December, 2004 to make the University Club into a landmark; but, we have not received an answer from them. The University Club is not the owner of the building; Notre Dame is. JOHN OXIAN: Catherine, what else have you been able to find out about the business on the corner of Gumwood? CATHERINE HOSTETLER: When I spoke with Jim Meese, a broker for FM Stone, last week he told me that he was planning on coming to this meeting tonight; but, he didn't show up. When I talked to him I explained to him the layers of protection that were on the property. He is representing a developer who wants to buy the property and bulldoze it. I informed him that he could not do that because the property has the same amount of protection on it as the Morris Civic does and the commission would have a hard time allowing anything like that to happen. He then asked me if we could de - landmark the property. I told him that I would send him all of the information on how that process works and that he would still have to come before the commission on this and they would probably deny it. 0 JOHN OXIAN: What the staff should do is talk with Mishawaka and see if they will pass and ordinance, just like the one we have between South Bend and St. Joseph County, so that if one of their landmarks comes into the county it automatically becomes a landmark and then vice/versus with us. CATHERINE HOSTETLER: I have a call into Cynthia Harrington, who is on the Mishawaka Commission. VI. HEARING OF VISITORS Don Sporleder stated the University Club would be presented the Golden Trowel award on Friday, April 22"d' They will be having a dinner on Tuesday at the club for conversation with Kent Emery regarding the future of the University Club. Due to storm water drainage regulations storm water has to be funneled into cisterns and cannot splash onto sidewalks or streets. There will also be a fifth annual St. Joseph River Basin meeting held at Femwood. VII. ADJOURNMENT Lynn Patrick makes a motion to adjourn. Several members second the motion and it passes unanimously. Meeting adjourned at 9:20 pm. Historic Preservation Commission Minutes: April 18, 2005. ATTEST: . Secretary Location Budget as of 04-30-2005 Saint Joseph County Nate: Includes transactions after the last posted date of 01-01-2005. Fund 001 County General for 01-01-2005 thru 04-30-2005 Loc 037 Historic Preservation Account Unencumbered Unexpended Object Description Appropriation Encumbrance Expenditure Balance/Percent Balance/Percent 11075 Deputy Director 24,000.00 0.00 7,384.64 16,615.36 16,615.36 000 General GovT. 69.23 69.23 11309 Historic Preservation Admin. 36,050.00 0.00 11,092.32 24,957.68 24,957.68 000 General GovT. 69.23 69.23 10000 Totals """"""""""""""""""""""" 60,050.00 0.00 18.476.96 41,573.04 41,573.04 69.23 69.23 21030 Office Supplies 5,512.09 63.73 1,407.58 4,040.78 4,104.51 000 General Gov'T. 73.31 74.46 22010 Gas Oil & Lubricants 1,000.00 0.00 68.42 931.58 931.58 000 General GovT. 93.16 93.16 22120 Garage & Motor Supplies 700.00 0.00 0.00 700.00 700.00 000 General GovT. 100.00 100.00 20000 Totals """""""""""""""""""•••'•••' 7,212.09 63.73 1,476.00 5,672.36 5,736.09 78.65 79.53 31070 Other Contractual Services 52,360.00 13,720.00 13,413.00 25,227.00 38,947.00 000 General GovT. 48.18 74.38 32020 Travel 1,000.00 0.00 0.00 1,000.00 1,000.00 000 General Gov'T. 100.00 100.00 32050 Instruction & Training 2,000.00 0.00 0.00 2,000.00 2,000.00 000 General GovT. 100.00 100.00 32053 Public Relations 3,070.00 52.50 2,349.00 668.50 721.00 000 General GovT. 21,78 23.49 32200 Telephone 1,160.00 0.00 0.00 1,160.00 1,160.00 000 General GovT. 100.00 100.00 32350 Postage 2,160.00 0.00 592.59 1,567.41 1,567.41 000 General GovT. 72.57 72.57 33010 Publication Of Legal Notices 500.00 0.00 100.00 400.00 400.00 000 General GovT. 80.00 80.00 User ID kms' :.i 05/02 V I 1 1:59 PM #age 79 Location Budget as of 04-30-2005 Note: Includes transactions after the last posted date of 01-01-2005 Fund 001 County General for 01-01-2005 thru 04-30-2005 Loc 037 Historic Preservation Account Object Description 33100 Printing 000 General Gov'T. 37100 Auto Lease 000 General GovT. 39010 Dues & Subscription 000 General Gov'T. 39750 Data Processing 000 General Gov'T. 30000 Totals .............................................. 44250 Office Machines 000 General GovT. 40000 Totals .............................................. Location Totals ................................................ Investment Accounts Transfer Accounts Saint Joseph County User ID ksobecki 05/02/2005 1:59 PM Page 80 Unencumbered Unexpended Appropriation Encumbrance Expenditure BalancelPercent Balance/Percent 13.091.00 10.091.00 177.30 2,822.70 12,913.70 21.56 98.65 500.00 0.00 0.00 500.00 500.00 100.00 100.00 1,250.00 0.00 85.95 1.164.05 1,164.05 93.12 93.12 3,570.00 0.00 0.00 3.570.00 3,570.00 100.00 100.00 80,661.00 23,863.50 16,717.84 40,079.66 63,943.16 49.69 79.27 800.00 295.00 0.00 505.00 800.00 63.13 100.00 800.00 295.00 0.00 505.00 800.00 63.13 100.00 148,723.09 24,222.23 36,670.80 87,830.06 112,052.29 59.06 75.34 0.00 0.00 36,670.80 User ID ksobecki 05/02/2005 1:59 PM Page 80 1 Guidelines and Standards for Preservation & 2 Development; Chapin Park Historic District 3 Legal Status 4 The Chapin Park Local Historic District was established by Ordinance 5 No. , which was enacted by the Common Council of the City of 6 South Bend on March 14, 2005. 7 With the creation of this historic district, the Chapin Park Neighborhood 8 Association and the Historic Districts Committee of the Historic Preservation 9 Commission cooperatively developed guidelines and standards for the 10 administration of the district. 11 These guidelines and standards are modeled after those of other local historic 12 districts and were amended by the Chapin Park Local Historic District 13 Standards Committee March through May 2005 to respond to the specific 14 conditions of the Chapin Park context. 15 These guidelines and standards are formally reviewed every five years (after 16 the initial second year review) by a committee of volunteers from the Chapin 17 Park Neighborhood. 18 It is the decision-making process of the Historic Preservation Commission 19 that is ultimately binding. The guidelines and standards, in and of 20 themselves, are not. Rather, this information is intended to convey the 21 philosophy, rationale and methods employed by the HPC when considering 22 proposed changes. Any exceptions beyond the limits of this text are 23 considered on a case-by-case basis. Please contact the HPC to discuss 24 these situations. 25 The Chapin Park Neighborhood and the Local Historic District Project Goal 26 The Chapin Park Neighborhood has a long history as a place where 27 communal action and a spirit of care -taking prevail. In the 1970s neighborly 28 action saved our remaining brick streets and historic street lamps. Large 29 numbers of homeowners have invested time and energy in the careful 30 restoration of their homes and the preservation of our mature tree canopy. 31 Our history of community spirit and interest in preservation provided the 32 impetus for the designation of Local Historic District Status. 33 The intent of the Local Historic District Guidelines and Standards is to 34 impress upon property owners their responsibility to the community. In order +I 35 to ensure that our properties remain the examples of their kind and historic 36 moment, and that the neighborhood remains aesthetically intact both on the 37 level of the streetscape and on the level of individual architectural details, we 38 seek to instill each other with the importance of the task of education and 39 consultation regarding any changes to property. We do this knowing that this 40 personal interaction both with civic agencies, and with each other, is one of 41 the things that make our community such a humane, interesting and dynamic 42 place to live. 43 What Local Historic District Status Means 44 Under the requirements of Local Historic District Ordinance , a 45 Certificate of Appropriateness (C of A) would be required for any activity in 46 the district which requires a building permit and which alters the appearance 47 of a building or site, including houses, garages, and other outbuildings, as 48 seen from a street. 49 The guidelines and standards for this district are intended to preserve the way 50 the neighborhood looks as of June 2005, to provide guidance about proper 51 rehabilitation techniques, and to encourage, where possible, a return to 52 original historic appearance. 53 Changes made before Local Historic District Status was adopted, are not 54 subject to these guidelines and standards. Matters such as paint color and 55 flowers or landscape vegetation, other than trees in the front yard or tree 56 lawn, do not require the acquisition of a C of A. 57 These Guidelines and Standards require Rehabilitation (b2, below) and 58 encourage but do not require Restoration (b 1, below). 2 C� 59 General Definitions (p.11) 60 A. Preservation (p.11) Defined in these guidelines as the act 61 or process of applying measures to maintain or restore 62 the form, integrity and materials of a building, 63 structure or site in its existing or original condition. 64 It can include stabilization work, restoration or 65 rehabilitation work, ongoing maintenance and/or 66 prevention of demolition. 67 B. Preservation Guidelines (p.11) An outline of requirements and 68 recommendations, which are used as guides in the determination of 69 appropriateness of proposed work within an Historic District. The 70 Historic Preservation Commission has established three 71 sets of guidelines - Restoration, Rehabilitation, and 72 Conservation. Each Local Historic District selects one 73 of these at the time of implementation. This selection 74 is based on the quality and integrity of the architecture 75 of the district, and upon the goals of the neighborhood 76 organization. Note: The Guidelines and Standards for the 77 Chapin Park Local Historic District follow category (b2) 78 Rehabilitation. 79 (bl) Restoration (ENCOURAGED) (p.11) 80 Maintaining the original or unimpaired character of the district as it was 81 at the time of construction. 82 Any restoration done must return the structure to its original state. 83 Authenticity of a restoration would require the removal of incompatible 84 exterior elements and the replacement of all damaged or deteriorated 85 elements with replicas of the same design and materials. 86 New construction shall conform to the guidelines and standards for 87 defined elements of preservation regarding height, proportion and 88 building materials. 89 A Certificate of Appropriateness (CoA) applicant shall be responsible for 90 documenting the authenticity of the proposed work to the satisfaction of 91 the commission. 9 92 (b2) Rehabilitation (ADOPTED) (p.11) 93 Maintaining the original or unimpaired character of the district, and 94 whenever possible returning it to its original condition. 95 Any rehabilitation would NOT require the removal of non -original 96 materials but would encourage the removal of all such materials, which 97 are incompatible with the defined elements of preservation for the 98 district. 99 The design of new construction or alteration would not require the 100 duplication of the original design and construction, but should be 101 compatible with these structures and of these guidelines and standards. 102 The use of the original materials or construction techniques would be 103 encouraged, but contemporary methods and materials would be 104 acceptable when compatible. 105 (b3) Conservation (NOT ADOPTED) (p.12) 106 Maintaining a district in its existing condition by placing guidelines and 107 standards on new construction, and limiting demolition and moving. 108 The use of contemporary methods or materials would be acceptable if 109 they are compatible with the defined elements of preservation for the 110 district. 111 C. Elements of Preservation (p.12) Defined as specific areas of 112 preservation covered within the guidelines. The elements 113 to be defined for each historic district, with the 114 exception of those with Conservation guidelines, are as 115 follows: 116 I. Environment 117 The District Environment 118 The Building Site and Landscaping 119 II. Existing Structures 120 Building Materials 121 Roofs and Roofing 0 W 122 Windows and Doors 123 Entrances, Porches and Steps 124 III. New Construction 125 Height and Proportion 126 Building Materials 127 Sheds and Accessory Buildings 128 IV. Safety and Building Codes 129 Building Code Requirements 130 Access for Handicapped or Disabled Persons 0 131 V. General 132 D. Guideline Components (p.12) Statements within the 133 guidelines, which specify the requirements and 134 recommendations for the preservation of the 135 characteristic relationships of the various features, 136 which are of significance to the appearance of the Local 137 Historic District. 138 "Shall" is defined as an expression of something that is mandatory or 139 must be done. 140 "Should" is defined as something that ought to be done but that is open 141 to compromise. 142 E. Guideline Categories (p.12) Guidelines for the district 143 will address each of the Elements of Preservation 144 individually within four divisions of classification. At 145 the time of implementation of an historic district, the 146 commission will work with the respective neighborhood 147 association to select the desired category of placement 148 for each of the Guideline components. These categories 149 are as follows: 150 (el) Required: Defined as work which shall be done in a restoration or 151 rehabilitation project in order to restore or maintain the original or 152 existing character of the structure or site. 153 (e2) Recommended: Defined as work, which should be done to help restore 154 or maintain the original or existing character of the structure or site. 155 (e3) Prohibited: Defined as work which shall not be permitted in a 156 restoration or rehabilitation project because it may have a negative impact 157 on the original or existing character of the structure or site. 158 (e4) Not Recommended: Defined as work, which should not be undertaken 159 in a restoration or rehabilitation project because it may have a negative 160 impact on the original or existing character of the structure or site. C. • 161 1. The Environment (p. 14) 162 A. The District Environment (p.14) The Chapin Park 163 District is a particularly fine residential 164 area located close to downtown, adjacent to 165 the central city, the St. Joseph River, and 166 Leeper Park. This section is meant to protect 167 and guide appropriate maintenance to the 168 common areas of the district (i.e. visual 169 landscape and streetscapes). 170 Required (p.14) 171 Curving brick streets contribute greatly to the character of the 172 neighborhood. These streets have always been essentially passenger 173 car thoroughfares. The appointments of the streets (i.e. lighting, curbs, 174 horse hitches and monuments) should contribute as much as possible 175 to their architectural, historic, and residential character. 176 Retention and maintenance of existing brick streets in the district is required 177 Repair work to fill voids and gaps must utilize brick paver materials and 178 acceptable installation methods whenever applicable. 179 When utility work dictates the removal of street sections (pavers), the original 180 materials will be reinstalled. 181 Brick streets shall be patched with pavers. Concrete, asphalt, fillers and similar 182 materials may NOT be used. 183 All original streetlights shall be maintained, especially the George Cutter 184 "Park View" streetlights designed by the Cutter Company for this 185 neighborhood. Present efforts by the Neighborhood Association and 186 the Historic Preservation Commission to restore "Park View" 187 streetlights to the district shall continue. Any change in lighting must 188 receive approval of the Historic Preservation Commission. 189 New or different fencing in public areas will require a CoA and shall 190 reflect the style and character of the property and the surrounding 191 environment. 7 192 Recommended (p.14) 193 It is recommended that the current or historic character of lawns be 194 preserved. Front yard areas, trees, and lawns should remain open. 195 When replacement of utility poles or power supply lines is necessary, 196 consideration should be given to underground conduits or utility poles 197 erected along rear property lines. 198 It is recommended that new or replacement trees be compatible in 199 variety with those presently growing. 200 It is recommended that vacant lots be kept landscaped appropriately 201 while vacant, and may be used for recreational or residential 202 development. 203 Prohibited (p.14) 204 Existing relationships of buildings and their environments shall not be 205 destroyed through widening of existing streets, application of asphalt or 206 other bituminous coverings, or by introduction of new streets or parking 207 lots. 208 Signs, streetlights, benches, new plant materials, fencing, walkways, 209 and paving materials which are out of scale or inappropriate to the 210 neighborhood may not be used in public areas of the district. 211 The erection of high walls or barriers, which would alter the relationship 212 of the houses, shall be prohibited. 213 Utility poles with high intensity overhead lights shall not be used on 214 main thoroughfares. 215 B. Building Site, Landscaping, and Accessories (p.15) 216 This section focuses on individual 217 properties and amenities. Building sites 218 tend to be irregularly shaped, of varying 219 topography, and with different setbacks 220 with regard to plots. Alleys are generally 221 behind houses. Landscape accessories like 222 fences are unique to each structure. 223 Required (p.15) 224 Fencing, walkways, outbuildings, private yard lights, signs (house 225 numbers), and benches (visible from the street), as well as trees located 226 in the front yard or tree lawns, which reflect the property's history and 227 development shall be retained. 228 A tree located in such areas shall only be removed if the removal is 229 required due to storm damage, disease, threatened damage to a 230 structure, or for such other reason acceptable to the Historic 231 Preservation Commission. 232 Fencing visible from the street in front of a structure shall be open 233 (meaning spaces between pickets), and consistent with the historic 234 style of a structure enclosed. 235 Recommended (p.15) 236 It is recommended that new site work be based upon knowledge of the 237 past appearance of the property or similar properties found in 238 photographs, drawings, newspapers, and other reference materials. 239 It is also recommended that new site work be appropriate to existing 240 surrounding site elements in scale, type and appearance. 241 Trees, in close proximity to a building, may cause structural 242 deterioration. Owners are encouraged to remove these trees and 243 replace (or replant) them at a more appropriate location and as soon as 244 planting season permits. 245 Prohibited (p.15) 246 Front yard areas shall not be transformed into parking lots nor paved 247 nor blacktopped, nor enclosed by solid fences, chain link, nor r1► 248 industrial/commercial style fences. we 249 The installation of unsightly large devices, such as television satellite 250 dishes, solar panels, or skylights shall not be permitted in areas where 251 they can be viewed from a public street. 252 Utility poles with high-intensity overhead lights shall be installed so 253 they cannot be seen from a street. The HPC will evaluate any 254 exceptions resulting from special circumstances. T C�J 255 ll. Existing Structures (p.15) 256 A. Building Materials (p.15) Original exterior wall materials 257 in the district include brick, stucco, clapboard, wood 258 shingles, and masonry block. In some cases, vinyl or 259 aluminum siding has been applied over the original 260 material. 261 Required (p.15) 262 Original exterior building materials shall be retained when possible. 263 Deterioration of wood materials shall be prevented through repair, 264 cleaning, and painting. 265 The existing architectural detail around windows, porches, doors, and 266 eaves shall be retained or replaced by replicas of the same design when 267 deteriorated beyond repair. 268 Masonry, including brick and stucco structures, shall be cleaned only 269 when necessary to halt deterioration or to remove stains and shall be 270 done in a method acceptable for the preservation of the surface: i.e. low 271 pressure water and soft natural bristle brushes. 272 When repairing stucco, stucco mixture shall be used. 273 Ample ventilation must be afforded the structure when is installed, in 274 order to prevent increased deterioration of the structure from moisture 275 or insects. 276 Brick or mortar joints should be repointed only when there is evidence 277 of moisture problems, or when sufficient mortar is missing to allow 278 water to stand in the mortar joint. 279 Existing mortar shall be duplicated in composition, color, texture, joint 280 size, method of application, and joint profile. 281 When repairing stucco, a professional shall make a study of the old 282 stucco, to determine the exact mixture and underlayment used in the 283 original work. Some repair methods are not compatible with the original 284 techniques and may cause early disintegration of the repair work and 285 the original work. 11 286 Recommended (p.17) 287 Whenever possible, the original building materials should be restored. 288 Aluminum, vinyl or composite siding may be used when maintaining or 289 replacing the original surface material is not feasible. When used over 290 wood surfaces, this siding should be the same size and style as the 291 original wood. 292 It is recommended that whenever possible, the original building 293 materials be restored. Every effort should be made to retain the original 294 trim around windows, doors, cornices, gables, eaves and other 295 architectural features. 296 It is strongly encouraged that the property owner contact the Historic 297 Preservation Commission of South Bend and St. Joseph County prior to 298 initiating any restoration or rehabilitation effort. The Commission, 299 located at 125 S. Lafayette Blvd., South Bend is an invaluable source of 300 information about all facets of rehabilitation and restoration — material, 301 methods, contractors and the like. 302 Prohibited (p.18) 303 Wood siding shall not be resurfaced with new material that is 304 inappropriate or was unavailable when the building was constructed, 305 such as artificial stone, brick veneer, asbestos or asphalt shingles. 306 Sandblasting or the use of harsh detergents shall not be used on 307 masonry including brick, stucco, limestone, flagstone and sandstone. 308 This method of cleaning erodes the surface material and accelerates 309 deterioration. 310 Unpainted, masonry surfaces shall not be painted unless they had been 311 painted originally. 312 Repointing shall not be done with a mortar of high Portland cement 313 content which can often create a bond that is stronger than the building 314 material. This can cause deterioration as a result of the differing 315 coefficient of expansion and the differing porosity of the material and 316 the mortar, which can result in serious damage to adjacent brick. 317 Paint shall not be removed from masonry by any means that damage 318 the surface. IN • 319 Not Recommended (p.18) 320 It is recommended that waterproof or water repellent coatings or surface 321 consolidation treatments not be used on masonry surfaces unless 322 required to solve a specific problem that has been studied and 323 identified. Coatings are frequently unnecessary and expensive, and can 324 accelerate deterioration of the masonry. 325 Mortar joints, which do not need repointing, should not be repointed. 326 A. Roofs and Roofing (p.19) Roofs in the district encompass 327 all the various designs found in residential structures: 328 hipped, gabled, gambrel, flat, and combinations of these. 329 Roofs are covered with a variety of materials such as 330 asphalt, asbestos, wood and slate shingles as well as 331 clay tiles. Residences in most cases have wood facias 332 with gutters and downspouts. The facias of some vinyl or 333 aluminum sided houses are covered with the same material. 334 Required (p.19) 335 The existing shape of the roof shall be retained. 336 All architectural features, which give the roof its essential character, 337 shall be retained, including dormer windows, cupolas, cornices, 338 brackets, chimneys, cresting and weather vanes. 339 Recommended (p.19) 340 It is recommended that the original shape and materials of the roof be 341 restored. Particular effort should be made to retain materials such as 342 slate, tile, and other unique materials not commonly found in new 343 construction. 344 It is recommended that roof covering which is deteriorated beyond 345 repair be replaced with new material that matches as closely as possible 346 the original in composition, size, shape, color and texture. 347 Gutters and downspouts are often a necessary adjunct in order to 348 prevent deterioration of the structure; they should be maintained 349 whenever possible or replaced with a style comparable and suitable to 350 the architectural period. `K3 351 Prohibited (p.19) 352 Nothing shall be done to change the essential character of the roof as 353 viewed from a street by adding architectural features or large unsightly 354 fixtures, or by using materials inappropriate to the style of the house. 355 The roof shall not be stripped of architectural features important to its 356 character. 357 Not Recommended (p.19) 358 It is recommended that overhanging eaves, soffits, brackets and gables 359 not be covered or enclosed when adding vinyl siding to a building. 360 A. Windows and Doors (p.20) window and doorframes are in 361 most cases wood. Brick structures have stone sills 362 and brick lintels. In some cases where aluminum 363 siding has been applied, window trim has been covered. 364 About half of the structures in the district have 365 aluminum storm windows, the other half wood windows. 366 Required (p.20) 367 Original windows and doors shall be retained including sashes, lintels, 368 sills, shutters, decorative glass, pediments, hoods, and hardware. 369 When deteriorated beyond repair, they shall be replaced with units and 370 trim resembling the original. 371 If an original feature is removed, a sample shall be stored and preserved 372 for the next owner. 373 Recommended (p.20) 374 It is recommended that wood storm windows and doors painted or 375 finished to match the original be used, but should not damage existing 376 frames. 377 It is recommended that if new sashes or doors are installed, the existing 378 or original materials, design, and hardware be used. 379 When metal storm doors are used, they should be painted, anodized or 380 coated to match the existing. M 381 When awnings are used they should be of canvas material. 382 Prohibited (p.21) 383 Original doors, windows, and hardware shall not be discarded when 384 they can be reused and restored in place. If they are removed, they 385 shall be stored and protected for future use. 386 New window and door openings, which would alter the scale and 387 proportion of the building, may not be introduced. 388 Inappropriate new window and door features such as metal, vinyl, or 389 fiberglass awnings, hoods, or aluminum insulating glass combinations 390 that require removal of the original windows and doors, shall not be 391 installed. 392 Not Recommended (p.21) 393 It is recommended that fake shutters that would detract from the 394 existing character or appearance of the building not be used. 395 D. Entrances, Porches and Steps (p.21) Most houses in the 396 district have either an open or enclosed porch across 397 the front. Most porches have either hip or gabled 398 roofs or are covered by the main roof of the house. 399 Required (p.21) 400 When deteriorated beyond repair, existing or original porches, stoops, 401 patios and steps, including handrails, balusters, columns, brackets, tiles 402 and roof decorations, shall be retained or replaced by replicas of the 403 same design or by one of a design, more in keeping with the historic 404 period of the structure. 405 Porches and additions reflecting later architectural styles and which are 406 important to the buildings historical integrity shall be retained. 407 Recommended (p.21) 408 It is recommended that when enclosing porches for heat conservation 409 or for other reasons, it be done in a manner that does not alter the 410 architectural or historical character of the building. C� 411 Prohibited (p.21) 412 Front porches, stoops, patios and steps that are important to the 413 building's style and development shall not be altered or removed, if in 414 need of replacement, see "Required" section immediately preceding. 415 See Section (IV. B.) Regarding "Access for Handicapped or Disabled 416 Persons." 417 Not Recommended (p.22) 418 It is recommended that original porch details not be replaced with 419 materials representing a different period or style from the original. 420 D. Mechanical Systems/Services (p.22) The majority of 421 structures within the district have oil or gas heat, 422 and have brick chimneys through the roof. Some houses 423 have one or two window air conditioners. 424 Required (p.22) 425 Required mechanical systems shall be placed in areas that will result in 426 the least possible alteration of the structural integrity and physical 427 appearance of the building. 428 Recommended (p.22) 429 It is recommended that solar collectors and TV dishes be placed at the 430 rear of the property and shielded by shrubbery and landscaping. 431 It is recommended that window air conditioners and exhaust fans be 432 installed at the rear or an inconspicuous side window. 433 It is recommended that original lighting fixtures be utilized whenever 434 possible. 435 Prohibited (p.22) 436 Holes shall not be cut through walls or roofs in areas that can be seen 437 from the street to accommodate air conditioners or other mechanical 438 equipment without HPC approval. 16 • 439 Not Recommended (p.22) 440 It is recommended that exterior electrical and telephone cables not be 441 attached to the street elevations of the building. 17 442 Ill. New Construction (p.22) New construction includes any new 443 building or structure constructed within the boundaries of 444 the historic district, or any new addition to the existing 445 building. New construction should be designed considering 446 the appearance of the other buildings in the neighborhood. 447 New work may be contemporary or may suggest motifs from the 448 historic buildings. 449 A. Height and Proportion (p.23) The majority of structures in 450 the district are two stories in height and are square or 451 rectangular in plan. There are a few single story 452 bungalows. The most prevalent fagade proportions are 453 have a 1:1 and 1:2 height to width ratio. 454 Required (p.23) 455 The height of a new structure and its height to width proportions shall 456 be consistent with adjacent buildings in the district. 457 The building height shall be no greater than that of the tallest existing 458 structure and no less than that of the lowest existing structure in the 459 same block. 460 Fagade proportion shall be established by permitting no structure with a 461 facade wider or narrower than those existing in the same block. 462 Additions to existing buildings shall be related in height and proportion 463 to the existing structure. 464 Recommended (p.23) 465 It is recommended that contemporary designs be compatible in 466 character and mood to the building or neighborhood. 467 Prohibited (p.23) 468 Additions that would add new height or change the existing fagade of a 469 building and change its scale and architectural character may not be 470 constructed. 09 471 Not Recommended (p.23) 472 It is recommended that new stories not be added nor should existing 473 stories be removed which would destroy important architectural 474 details, features, and spaces of the building. It is recommended that 475 any style or period of architecture that is incompatible with the 476 existing not be permitted in the new additions. 477 B. Building Materials (p.24) Wall materials in the district 478 range from brick, stucco, clapboard, shingles, aluminum and 479 vinyl siding. 480 Required (p.24) 481 Exterior materials used on a new structure shall be compatible in scale, 482 and texture with adjacent structures. 483 Materials used on an addition to an existing structure shall relate to the 484 existing or original materials of that structure. 485 Also, as much of the original structure as possible shall be retained so 486 that the addition could be removed without damage to the basic 487 structure and appearance of the building. 488 Recommended (p.24) 489 Alternate or composite siding may be used when it is the only feasible 490 alternative. 491 This siding should be compatible with the original size and style and 492 with the materials of other buildings in the district. 493 Prohibited (p.24) 494 Inappropriate materials such as asbestos, asphalt, cast stone, or 495 artificial brick shall not be used. 496 Not Recommended (p.24) 497 It is recommended that glass blocks not be used. 498 It is recommended that concrete block not be used for anything other • 499 than foundations. 19 500 C. Sheds and Accessory Buildings (p.25) 501 Required (p.25) 502 Sheds and accessory structures (gazebos, decks, doghouses, 503 playhouses, fountains and small reflecting pools, outdoor sculpture, 504 children's play equipment, etc...) shall be located at the rear of the 505 property and as unobtrusively as possible while preserving historical 506 relationships between the buildings, landscape features, and open 507 spaces. 508 Proportions and materials shall conform to those required for new 509 construction. 510 Recommended (p.25) 511 It is recommended that accessory building designs be compatible in 512 character and mood to the residence and the neighborhood. 513 Prohibited (p.25) 514 Prefabricated metal sheds shall not be used. 515 Not Recommended (p.25) 516 It is recommended that prefabricated wood composition sheds not be 517 used unless they conform to all other standards. we, 518 IV. Safety and Code Planning/Building Codes (p.25) 519 A. Building Code Requirements (p.25) 520 Required (p.25) 521 Building code requirements shall be complied with in such a manner 522 that the existing character of the building is preserved. 523 Recommended (p.25) 524 It is recommended that local build code officials be consulted to 525 investigate alternative life safety measures that will preserve the 526 architectural integrity of the structure. 527 Variances for historic properties should be investigated. 528 Prohibited (p.25) 529 Construction of new stairways and elevators that would alter important 530 exterior architectural features and spaces is prohibited. 531 Not Recommended (P.25) 532 It is recommended that fire prevention equipment not damage the 533 appearance or fabric of the building. 534 B. Access for Handicapped or Disabled Persons (p.26) 535 Typical Accessibility Solutions 536 Portable or fixed ramp 537 Renegade area around entrance 538 Vertical or inclined lift 539 Install handrails u 21 540 V. General (p.26) 541 A. Buildings in the district should not be demolished except where a 542 building poses a threat to the public safety, and demolition is the only 543 alternative. 544 Documentation of interior and exterior features of the original buildings, 545 especially homes rated as historically significant, is encouraged. 546 B. A Certificate of Appropriateness is required before moving any 547 building or structure. 548 The moving of a building within, out of, or into the district is discouraged; 549 however, moving is preferred to demolition. 550 Buildings incompatible with existing structures in the historic district shall 551 be prohibited. 552 C. Any rehabilitation work shall not be such as to change a building to a 553 style dated previous to its original style. 554 D. In planning rehabilitation projects, an architect or contractor 555 experienced in preservation should be consulted. 556 E. There shall be a liaison committee consisting of a minimum of five () 557 property owners in the district. The committee's responsibility will be to 558 work with the residents of the district and the Historic Preservation 559 Commission (See Appendix D). 560 F. All guidelines and standards will be reviewed and updated, on the 561 recommendation of the liaison committee, at least every five (5) years. 562 G. In the case of structures located within the district, which are 563 designated individually as Landmarks, the most restrictive guidelines 564 and standards shall apply. 565 H. Existing easements and codicils in property owners' abstracts shall 566 remain in effect. 22 567 Vl. Enforcement Procedures (p.27) 568 Enforcement of the preservation guidelines and standards for the 569 district is made possible in the Zoning Ordinance of South Bend, 570 Ordinance No. 5565-73. 571 The Historic Preservation Commission may petition the Building 572 Commissioner to use the legal means available to him/her to force the 573 maintenance and/or repair of any building or structure within the historic 574 district in accordance with the intent of this ordinance. 575 This ordinance however, does not prevent the ordinary maintenance and 576 repair of any building or structure which does not involve a change in any 577 exterior feature, nor does it prevent the reconstruction, alteration, 578 demolition or moving of any building or structure which the Building 579 Commissioner or other official has determined to be a hazard to public 580 safety. 581 Property owners wishing to do, or have done, any work affecting the 582 exterior of their building or land must apply directly to the Historic 583 Preservation Commission on the form prescribed by the Commission 584 (see Appendix A). The Historic Preservation Commission shall issue 585 a Certificate of Appropriateness before commencement of any 586 construction, reconstruction, alteration, demolition or moving of any 587 house or structure within the historic district boundaries (see 588 Appendix A). 589 The Historic Preservation Commission will accept applications for 590 Certificate of Appropriateness only from the property owner. In making 591 its determination, the Historic Preservation Commission shall consider 592 three factors: 593 First, the appropriateness of the proposed work to the preservation of the building and district; 594 Second, the detriment to the public welfare if the proposed work is permitted even though it is 595 not deemed appropriate; 596 Third, the potential hardship that the denial of the Certificate of Appropriateness would cause 597 the applicant. 598 Where the Commission deems it necessary, the Commission may 599 petition the Common Council for a temporary delay in the issuance of i 600 the required permit(s) for proposed construction, reconstruction, 23 601 alteration, demolition, or moving for the purpose of preparing an historic 602 preservation plan for a building or district. Such a request will be for a 603 specified period of time. 604 In no case may the delay granted by the Common Council exceed one (1) year 605 But, the Commission may petition the Common Council for a continuance of any such delay in 606 accordance with the same procedure as for the initial petition. 607 The Commission will review the application, and either, issue a 608 Certificate of Appropriateness or else deny the application, stating in 609 writing the reasons for such denial. Upon such denial the applicant 610 may appeal to the Common Council. 24 611 Vll. Minimum Maintenance Standards (p.28) 612 All Landmarks and all contributing structures located in an historic 613 district shall be preserved from decay and deterioration, and shall be 614 maintained in good repair and kept structurally sound. 615 The owner or other person having charge or control of Landmarks 616 and property in an historic district shall not allow or permit 617 deterioration from defects or conditions which, in the judgment of the 618 Commission, produce a detrimental effect on the character of the 619 district as a whole or the life and character of the Landmark, 620 structure or property in question, including but not limited to: 621 Deterioration of exterior walls or other vertical supports causing 622 conditions such as splitting, leaning, buckling, crumbling, visible 623 cracking or similar conditions 624 Deterioration of roofs and other horizontal members causing conditions 625 such as sagging, splitting, buckling, crumbling, holes, missing shingles 626 or similar conditions 627 Deterioration of external chimneys causing such conditions as listing, 628 settling, bulging, crumbling, holes, loose or missing materials or similar 629 conditions 630 Deterioration or crumbling of exterior plasters or mortar 631 Ineffective waterproofing of exterior walls, roofs and foundations, 632 including broken windows and doors 633 Peeling paint, rotting, holes and other forms of decay 634 Lack of maintenance surrounding environments such as fences, gates, 635 sidewalks, steps, signs, accessory structures and landscaping 636 Deterioration of any feature so as to create, or permit the creation of any 637 hazardous or unsafe condition(s) 638 The Commission shall give notice to the owner or person in charge 639 of the structure, by certified or registered mail, of each specific •640 instance of failure to maintain or repair. A copy of such notice shall 641 be sent to the Code Enforcement Department. The owner or person 25 642 in charge of such structure shall have twenty (20) days to respond in 643 writing by identifying specifically the corrective or remedial steps to 644 be taken. A Certificate of Appropriateness shall not be required for 645 such repair unless such repair results in a change in the design, 646 form, proportion, mass, configuration, building material, texture, 647 color, location or external appearance of any structure or part 648 thereof. In the latter circumstance, a Certificate of Appropriateness 649 shall be required (HPC Policy; adopted 12-16-91) 0 650 Vl/l. Emergency Repair Provision 651 In the event of any catastrophe causing serious structural damage, 652 the following corrective actions are suggested: 653 Exercise personal safety at all times. 654 Secure your property against the elements to limit further damage. 655 Contact the HPC offices (574/235-9798) for advice. Depending on the 656 severity of your circumstances, an HPC team may authorize an 657 emergency C of A to expedite repair work. 27 Purpose: What: IN -0 Historic Landmarks Foundation of Indiana The Historic Preservation Commission of South Bend & St. Joseph County "Old House Fair" Draft Outline Proposed dates of the event: Fall 2005 or May 2006 • To create awareness for HPC, HLFI and preservation in the community • To provide the community with cost effective rehab alternatives. • To provide restoration vendors an opportunity to show their wares. • To raise funds for the HPC & HLFI • To create the single, biggest preservation event in Northern Indiana. • The Fair could be marketed and billed as a Northern Indiana event & even draw from Chicago & Indianapolis. This will draw more people in and may create a situation that warrants the event become an annual fait. • Outdoor event with a rain location close by or inside event • Workshops and presentations by the top preservation specialists in the state and region • Vendor & Contractor area. Vendors pay a fee for space and provide homeowners with access to unique goods and services. Some vendors could also be speakers. • Food vendors get invited to sell food and beverage • Have events for kids. Clowns and/or magicians. • Run a continuous video xoom. Blue Vinyl, About Your House with Bob Ya p and other pertinent videos could be shown on a loop. • Get several corporate sponsors like banks etc. for a fee. ie $1,000 each x 4 = $4,000 • Charge vendors a booth space fee. ie $250 each x 15 vendors =$3,750 • Charge admission ie $10 each x 1,000 = $10,000 • City or otre Dame indoor facility? • Historic District folks could partner up with the event and hold another complimentary event like a house tour for added value. Ticket prices could be two tiered. • Will need to find a volunteer event coordinator -we have a lead on one now. • Will need two dedicated HPC members, HPC staff and HLFI staff to help from beginning to end. • Raise expense money for printing, chairs, tent rental, and a few well placed ads. etc. • Run all finances through HLFI and split the net proceeds between the two organizations. HLFI would donate a percentage of net proceeds to the HPC partner. • Use HLFI's media department to conduct a massive PR campaign to promote the event. • As an annual or bi-annual event, each Fair should be co-sponsored by an HPC. OLD HOUSE WORKSHOP Fall 2005 or May 2006 Preliminary Budget Expenses Item Cost Public building or public park fees $2,000 Tent & chair rental $1,200 Travel and lodging for speakers (speakers are asking for no fee) $2,000 Signage $800 Marketing $2,000 Misc. $1.000 Total Estimated Expenses $9,000 Income Item Income Corporate Sponsors. 4 @ 1,000 each $4,000 Vendor Booth Space. 15 vendors x $250 each $3,750 Admission Fee. 1.000 attendees x $10.00 each (conservative) $10.000 Total Estimated Income $17,750 Total Estimated Expenses 49.000 Total Estimated Net Income $8,750 The Historic Preservation CommissionPresents the... GREAT UNVEILING Help remove aluminum siding from a house in 1 day! Followed by... 'MONY TO GET AFFORDABLE, 12 TO 15 YEAR, EXTERIOR PAINT JOBS'I Join us at 2 FREE WORKSHOPS Conducted by nationally known Restoration expert, Bob Yapp Saturday, May 14th 1319 E. South Street, South Bend, Indiana Great Unveiling. 9:00 AM - 2:00 PM, Spaces Limited - Bring lunch & tools Affordable Paint Workshop: 3:00 PM - 5:00 PM Reserve your spot. Call 574/232-4534 to RSVP or for inquiries. ML Brought to You by: 0 MOIUK LANDNC , I I Historic Preservation Commission a .tin's 110N OF INDAM of South Bend & Saint Joseph County JIF1 DIRECTOR'S REPORT MAY 16, 2005 May 3, 2005: The staff attended and participated in the Ribbon Cutting Ceremony for the Leeper Park Island wall restoration. May 4, 2005 I attended the Western Avenue Steering Committee meeting at the invitation of Paul Hayden of Relics. There is interest is using a portion of the money allocated to Western Avenue to rehab buildings the portion of Western near Relics. They hope to create arts, bistro type enclave. May 4, 2005 Julie and I met with Jim Embrickson for the due diligence survey on the Second County Court House. The Southern most capital needs to be repaired. Indic course of our meeting, Jim said that Cindy Bodle gave the go ahead for a Conference Room for us. We had requested this space in our three-year CEDIT update for the County Commissioners in January 2005. May 5, 2005 Bob Yapp and Roger Dooley of the Mishawaka Preservation Commission met to discuss a Mishawaka companion ordinance to our 8981-99, which makes landmarks in the county annexed into the city, landmarks of the city. Roger thought that he would be able to obtain approval of this concept with John Gleissner, city attorney in Mishawaka, in a pre meeting before June 7, 2005. May 9, 2005 Julie and I attended the Chapin Park Guideline Comrnittee meeting concluding the revisions of the Guidelines. May 11, 2005 I attended the meeting between the neighborhoods, The City and Memorial concerning the construction projects and road and bridgework. The Leeper Park Bridge reconstruction is now scheduled for 2006 as is the sewer and roadwork down Lafayette Blvd from the intersection of Navarre into Leeper Park to the River. There will be some sewer up grade work in Leeper, which will require COAs and also a proposed sidewalk along the east edge of the Park and continuing the sidewalk along the north side of Riverside, which would also require COAs. John Oxian and Mary Jane Chase were also in attendance. I gave Gary Gilot a copy of the 1998 Leeper Park Study performed by the Westerly Group for his use during this project. May 14, 2005 Julie, Wayne and I participated in the Great Unveiling with Bob Yapp. This is part of the agreement with HFLI for hands on workshops that the Cormnission has authorized. HPC cover the cost of printing the booklets as well. We also retain any surplus booklets for our use in the neighborhoods. Throughout the month we worked with the Southhold Awards Committee preparing for the Breakfast Assistant Director's Report 05-13-2005 Brochure: We are almost complete with this project, half of which is supplemented by a DHPA grant. The Historic Districts brochure has been completely redesigned with a more modern look, inclusion of the current National Register and Local Historic Districts, and a color -coded map to show all the districts. We hope to have the actual product in the office quite soon. City & County Survey: HLFI will be having their 3 day training seminar for the surveyors on May 23-25. In preparation for this, Catherine and I, and Todd Zeiger and Shannon Hill from Landmarks have been working on a much different mapping organization of the city survey. The past survey used a grid system to divide the city into 90 some "quads." The old system cut neighborhoods and historic districts in half and made the survey difficult to use. Instead, we have come up with 23 maps with more natural boundaries that take into consideration the neighborhoods and development of the city. The city survey will be organized with scattered sites listed first by map number, and then historic districts and potential districts will follow. The survey will take into consideration properties dating to the 1960s. STAFF APPROVED COAS JANUARY 1, 2005 THROUGH MAY 13, 2005 2005-0322 1003 Riverside Roof 2005-0308 1308 E. Wayne Roof 2005-0329A 729 Cottage Grove Trees dying and decayed 2005-0411 1202 E. Wayne Roof 2005-0414 1095 Riverside Garage Door 2005-0425 345 Sunnyside Fence 2005-0435-2 511 S. St. Joe Roof 2005-0427 Leeper Park East dead silver maple threatening Navarre Cabin 2005-0502 Leeper Park West underbrush removal near tennis courts 2005-0504 557 River Roof 2005-0505 115 E. South Roof and Repairs 2005-0506 1093 Riverside Roof HISTORIC PRESERVATION COMMISSION OF SOUTH BEND & ST. JOSEPH COUNTY MONTHLY MEETING May 16, 2005 MEMBERS PRESENT: STAFF PRESENT: 4d'Floor, Council Chambers, County -City Building, South Bend, IN Lynn Patrick, (President) Martha Choitz, (Vice President) John Oxian, (Treasurer) Gerald Ujdak, (Member) Joann Sporleder, (Architectural Historian) Mary Jane Chase, (Secretary) Catherine Hostetler, (Member) Diane Wrobel-Illes, (Member) Catherine Hostetler, (Director) Julie Schutte, (Assistant Director) John Livingston, (City Attorney) ALSO PRESENT: Timothy Klusczinski, Susan Youens, Rita Dargis, Joan Downs-Krostenko, Suzanne Wilson, Lawrence Porter, Daniel Slattery, Kolin Hodson, Michael Viola, Donald Sporleder I. CALLED MEETING TO ORDER LYNN PATRICK: Called the meeting to order at 7:30pm. LYNN PATRICK: I would like to diverge briefly from our regular agenda and move item number 3, (Chapin Park Standards/Historic Districts Report), ahead on the agenda. JOANN SPORLEDER: I will make a motion that item number 3 be moved ahead on the agenda. MARY JANE CHASE: Seconds the motion and it passes unanimously. TIMOTHY KLUSCZINSKI: (Chapin Park Historic District, currently chair of the Local Historic Districts Standards Committee). We came here this evening to address two points of business. 1. Due to the controversy in our neighborhood when we were petitioning for a local historic district not long ago, it is the recommendation of our Standards Committee as well as, I believe, a consensus of the Chapin Park Neighborhood Association to endorse a preview of a final document, being the guidebook, when that does happen, before it is adopted by the Historic Preservation Commission. 2. Due to the complexity of the document I would like to request that we postpone this and review it at a later date with the Committee of the Whole. JOHN OXIAN: I will make the motion that the Committee of the Whole meet with the Chapin Park Neighborhood Association or their district committee to go over the standards they are proposing. GERALD UJDAK: Seconds the motion and it passes. Joann Sporleder abstains. Lynn Patrick stated that she would like the individuals that came to the meeting to sign in and leave their contact information and let the commission know if they wish to be contacted. They would certainly be welcomed to come to the meeting; which will be held before the next HPC meeting. Suzanne Wilson, a member who attended the meeting, expressed her gratitude and thanks to the HPC for passing their earlier motion. She felt that this action would go a long way to help the healing in her neighborhood and bring her neighborhood closer together as a whole. JOHN OXIAN: I will make a motion that we return back to the official meeting agenda. JOANN SPORLEDER: Seconds the motion and it passes unanimously. II. PUBLIC HEARING A. CERTIFICATE OF APPRORIATENESS — (none to report) B. LANDMARK 1. First Reading: 16977 Adams Landmark 1880 barn John Oxian asked Catherine Hostetler if she had sent a letter to the owner of the property. Catherine stated that she had sent the letter; but had not received a reply back from the owner yet. John Oxian then asked Catherine when she sent the letter out; because, he had not received a copy of the letter. Catherine stated that she had sent the letter out return - receipt -requested right after the last HPC meeting. JOHN OXIAN: I talked to Mr. Janowiak last Saturday and he informed me that he was getting quite a bit of information together and he was also going to go out and look at the barn again. He said that he would get back in touch with you, Catherine. He is really anxious to have this done. CATHERINE HOSTETLER: Is he going to draft a petition and have neighbors sign it? JOHN OXIAN: He told me that he was planning on doing that. I will see him before the next meeting in June. JOANN SPORLEpER: Are we doing the historical research and the documentation that needs to go with this property, or are we expecting him to do that? JOHN OXIAN: We should really do it. CATHERINE HOSTETLER: Actually, Landmarks Committee is supposed to do it, according to the Preservation Plan. We have the legal description from tax rolls. We have got the survey card on the structure and I believe when Tim was here last time he already had the Abstract on the property and he said he was going to bring it in so we could make a copy of it. We have not had any contact with him since our last meeting. JOHN OXIAN: I will get in touch with him and get him to bring in the Abstract and any other information he may have. We can also put something together using the survey card and any research information that we may have. The staff will then make its recommendation after the Landmark Committee oversees it. That's the way we have done it since 1976. JOANN SPORLEDER: Does the owner realize that there is an interim protection on the property? CATHERINE HOSTETLER: Yes, he got the letter we sent him. We received the return receipt back in the mail. JULIE SCHUTTE: We did receive a few phone calls from Abonmarche, which is the engineering firm that I believe will be doing the subdivision on the property. They were wondering what protections were placed upon the barn. We sent them the letter regarding interim protection. JOANN SPORLEDER: If we make this a landmark; the whole site will in fact be a landmark so we will be intimately involved with whatever they decide to do. JOHN OXIAN: No, it depends on what you want to do. JOANN SPORLEDER: We are only doing the barn; because, usually the landmarks go with a legal description of the property in question. So if that is the case as it has been in other cases then we would be quite involved with developers who want to not necessarily tear down the structure; but put up items that would impinge upon it. JULIE SCHUTTE: My understanding is that for them to build the three houses that they want to build on that lot they would have to build a road to get the frontage in. I don't know if they have actually gone forward with designing a road yet. JOHN OXIAN: You can either do a legal description or you can go with what we have done before; pick the specific building and mention that the building and the land that it is located on will be the sole landmark and anything else around it is not. It depends on how you want to describe it in the ordinance. In the county, that is what has happened in the past. You can take either approach on this. I wouldn't take the legal approach because I don't think we want to get involved with new houses or anything else; because, it would make it very difficult to pass anything then. I think the only thing we should be interested in is the barn and the site or the land on which it is located. Further discussion was held between commission members regarding what further steps need to be taken regarding the barn and the property located at 16977 Adams. III. REGULAR BUSINESS A. APPROVAL OF MINUTES — (March 21, 2005) Due to a typo error on the agenda sheet, Lynn Patrick amends the agenda to reflect that the minutes being presented are actually the minutes for April 18, 2005; not March 21, 2005. MARTHA CHOITZ: I move that the minutes be accepted as printed. DIANE WROBEL-ILLES: Seconds the motion and it passes unanimously. John Oxian abstains. B. TREASURER'S REPORT JOHN OXIAN: (Refer to green copy of treasurer's report in HPC meeting binder). John also asked how far along they were with Julie Schutte's pay increase. Catherine Hostetler stated that it goes in front of the county commission on Thursday, May 260, at 5:30. (Bill number 5305; Salaries and Numbers of Employees for Historic Preservation in bill 54-05; appropriation of $6, 714.00 dollars). C. COMMITTEE REPORT 1. President's Report — (No report) 2. SouthHold Awards Committee CATHERINE HOSTETLER: We have around 117 people that will be attending. Our final count is due by noon on Friday to the Palais Royal. We have a firm commitment with them for a 110 people. We can't go below a 110 people; however, we can keep adding people on up until Friday morning. We have our speaker and his wife coming in. We have the awards ordered. Saint Patrick's is getting a silver Paul Revere bowl that was left over from last year that we're having engraved. The county is getting a print photograph of the Jefferson Street Bridge by Lou Sabo that we're having matted and framed by Radecki's. Doug Gibson is getting an art tile. It is a pottery called Pewabic Pottery. They are located in Detroit and are on the National Register of Historic Places. They have been around for about 100 years. Mr. Gibson lives in an Arts and Crafts type bungalow styled house; so we figured this would be something that he would like. The pottery is done in a nice turquoise shade that would go with his interior and he also owns a cat and this has a cat on it. LYNN PATRICK: Are we sure that somebody is going to be there to receive each one of these awards? CATHERINE HOSTETLER: Yes, Cynthia Bodle will be there for the commissioners; Father Chrobot will be there for Saint Patrick's; and Doug Gibson will be flying in and six of his family members will be here for Saturday. 3. Chapin Park Standards/Historic Districts Report (Moved to first item on the meeting agenda) 4. Standards and Maintenance Committee — 543 Edgewater CATHERINE HOSTETLER: Mr. Doug Tumock submitted designs for a garage door and also did a landscaping plan. Joann, Gerry, Martha and I met and approved Doug's plan. We gave him a C of A and hopefully he can pull a building permit. John Oxian asked how much of a change was made from what he proposed earlier. Catherine Hostetler said there was not really much of a change at all; except for the garage door. John Oxian asked what they decided on for the garage door. Catherine Hostetler said that he is going to install a garage door that compliments the architecture of his house and will look like two garage doors; but, will actually be one large garage door instead. D. STAFF REPORTS 1. C of A Approvals; Correspondence CATHERINE HOSTETLER: (Refer to yellow copy of Staff Approved C of A's in HPC meeting binder). A. Director's Report CATHERINE HOSTETLER: (Refer to cream colored copy of director's report in HPC meeting binder). JOHN OXIAN: There was an important statement made during the May 11, 2005 meeting that Mary Jane Chase, I, and Catherine attended. Even though we won't be directly involved, we should give our opinions. There was some discussion about removing the bricks on Lafayette Street when they put in a new sewer line. Gary Gilot mentioned that there were three things that he wanted opinions on. I think we as a commission should give an opinion on whether we want those bricks removed. Gary said that if they remove the bricks, he will use them in another district to recreate a street; if he has enough bricks. Some people want the brick streets to remain and some want them removed. There was also a discussion on whether it should be asphalt pavement there or concrete. There was an idea for the intersections that they either put the bricks back in or put in concrete that looks like bricks. The other one is regarding a sidewalk; which they will be coming in for a C of A. I think we should be interested in this one because at one time about fifteen years ago we introduced an ordinance in the city council to make all the brick streets into a landmark. The city said that if we lay off of this then they would work with the commission on preserving as many of these bricks streets as possible. So far they have done a pretty good job. We have lost a few streets; but most of them have not been paved over. I think this is an important issue and we should discuss this or at least come up with an idea by next month's commission meeting. They have been around for about 100 years. Mr. Gibson lives in an Arts and Crafts type bungalow styled house; so we figured this would be something that he would like. The pottery is done in a nice turquoise shade that would go with his interior and he also owns a cat and this has a cat on it. LYNN PATRICK: Are we sure that somebody is going to be there to receive each one of these awards? CATHERINE HOSTETLER: Yes, Cynthia Bodle will be there for the commissioners; Father Chrobot will be there for Saint Patrick's; and Doug Gibson will be flying in and six of his family members will be here for Saturday. 3. Chapin Park Standards/Historic Districts Report (Moved to first item on the meeting agenda) 4. Standards and Maintenance Committee — 543 Edgewater CATHERINE HOSTETLER: Mr. Doug Tumock submitted designs for a garage door and also did a landscaping plan. Joann, Gerry, Martha and I met and approved Doug's plan. We gave him a C of A and hopefully he can pull a building permit. John Oxian asked how much of a change was made from what he proposed earlier. Catherine Hostetler said there was not really much of a change at all; except for the garage door. John Oxian asked what they decided on for the garage door. Catherine Hostetler said that he is going to install a garage door that compliments the architecture of his house and will look like two garage doors; but, will actually be one large garage door instead. D. STAFF REPORTS 1. C of A Approvals; Correspondence CATHERINE HOSTETLER: (Refer to yellow copy of Staff Approved C of A's in HPC meeting binder). A. Director's Report CATHERINE HOSTETLER: (Refer to cream colored copy of director's report in HPC meeting binder). JOHN OXIAN: There was an important statement made during the May 11, 2005 meeting that Mary Jane Chase, I, and Catherine attended. Even though we won't be directly involved, we should give our opinions. There was some discussion about removing the bricks on Lafayette Street when they put in a new sewer line. Gary Gilot mentioned that there were three things that he wanted opinions on. I think we as a commission should give an opinion on whether we want those bricks removed. Gary said that if they remove the bricks, he will use them in another district to recreate a street; if he has enough bricks. Some people want the brick streets to remain and some want them removed. There was also a discussion on whether it should be asphalt pavement there or concrete. There was an idea for the intersections that they either put the bricks back in or put in concrete that looks like bricks. The other one is regarding a sidewalk; which they will be coming in for a C of A. I think we should be interested in this one because at one time about fifteen years ago we introduced an ordinance in the city council to make all the brick streets into a landmark. The city said that if we lay off of this then they would work with the commission on preserving as many of these bricks streets as possible. So far they have done a pretty good job. We have lost a few streets; but most of them have not been paved over. I think this is an important issue and we should discuss this or at least come up with an idea by next month's commission meeting. JOANN SPORLEDER: If they take up the bricks for the sewer work, will they take up the bricks for the entire roadway? CATHERINE HOSTETLER: They're just talking from Navarre down to Riverside Drive. JOHN OMAN: Every brick underneath the asphalt will be removed and then when they have time they will clean the bricks and store them away like they have done with all of the other bricks. They currently have 40,000 bricks. They are going to need at least 60,000 bricks. This is going to be a major sewer line. All the sewer lines in that area are going to be consolidated into one major sewer line. There was further discussion among commission members regarding this subject. (The matter concerning the brick street on Lafayette Blvd. will be added to July's meeting agenda under Old Business). B. Assistant Director's Report JULIE SCHUTTE: (Refer to purple copy of assistant director's report in HPC meeting binder). She also showed proofs of the Historic Districts brochure for the commission's approval. The consensus of the Commission was favorable. The city survey maps were also presented to the Commission. 2. Legal — (No report) IV. OLD BUSINESS CATHERINE HOSTETLER: , (Refer to yellow colored sheet in HPC meeting binder). Catherine asked commission members what they would like to do about the fence that is located at 513 River Avenue that went through the Standards and Maintenance Committee. " This permit constitutes a variance from district guidelines and is granted only because of unusual circumstances and shall be valid only during the residence of the present owners and immediately upon their no longer using this home as their primary residence they shall remove the fence at their own expense"(COA#2001-0323). They have moved, there has been a divorce, there have been financial issues, and the house is up for sale and the fence is still there. The commission would like the fence to come down because the owners no longer live there; which was a stipulation in the original C of A. The neighbors are also aware of the stipulation and they would also like the fence to come down. John Oxian made a motion that this be tabled until next month to give commission members a chance to look at the property before they make a final decision. Joann Sporleder seconds the motion and it passes unanimously. Catherine also stated that she still had the original copy of the C of A and had no way of knowing if the owner ever saw the original C of A. John Oxian stated that the owners were informed because they were at the meeting when the C of A was approved. John Livingston stated that the presence of the original C of A in the office did not pose any legal problems for the commission. Joann Sporleder talked about a conference she and her husband had attended in Indianapolis last fall on historic mortars. She passed out detailed information about historic mortars, a picture of where the International Masonry Headquarters is located, an article on railroad bridges, and an article about a black town in Illinois that is being archeologically dug up. V. NEW BUSINESS "OLD HOUSE FAIR" HLFI Proposal Catherine Hostetler briefly spoke to commission members about the "Old House Fair" HLFI Proposal. The commission consensus on this proposal was favorable. (Refer to yellow copy of proposal in HPC meeting Binder). John Oxian also wanted Wayne Doolittle to go out and take pictures of two houses that are in really bad shape and should have letters sent to the owners. One is 1114 Lincoln Way West and the other one is 415 Parry Street. John also asked Catherine to send him copies of the letters. VI. HEARING OF VISITORS Don Sporleder said that the Michiana Greenways charette workshop will be held in South Bend, with the assistance of Memorial Hospital, at Leighton Center on June 9`h. In St. Joseph County this week, which you have probably saw in the paper, the mapping is on the wall at St. Patrick's Park. The public is invited to come and look and comment. If there is anything that has been overlooked it should be added. There are some historic water trails as well. VII. ANNOUNCEMENTS, MISCELLANEOUS, ADJOURNMENT LYNN PATRICK: At this time I would like to present to our esteemed commissioner, John Oxian with the Michiana 55 Plus Volunteer Award. Congratulations on your nomination for the 2005 Michiana 55 Plus Volunteer Award. This was awarded April 26, 2005. Through your contributions to our community you have helped and inspired others. We thank you for your volunteer efforts and hope you continue as a positive role model in the many, many, many, years to come. Lynn Patrick makes a motion to adjourn the meeting. There is a unanimous second. Meeting adjourned at 9:00pm. Historic Preservation Commission Minutes: May 16, 2005 ATTEST: , Secretary