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March 2005
EXECUTIVE COMMITTEE MEETING HISTORIC PRESERVATION COMMISSION 125 S. LAFAYETTE 4:30 MARCH 7, 2004 AGENDA: HFLI CONTRACT MISCELLANEOUS MATTERS a C� M wt isc cSl, MAQC4 4r— j ZOO L.v ✓i v) ya t lFXeukk\%AR- H --e' 411 'T" t. -e— i To L, i "✓i kir 7'6� NLf� J ©(D fio a _. �P.�ryY�✓Jor4�veXl �/rtCCDCi•• �.•.� �Ir.�fi��q _. {{-- LACT -let a? tCa,T-,r S VJ A V.%,l s J I PZ - 14 PC, S$ SSG r O / 0 COMMISSION ASSISTANCE m PROGRAM LAN� HISIDRIC AGREEMENT FOR PROFESSIONAL I I FOUNDOSNOF INDIANA SERVICES J1P1 This agreement entered into this first day of by and between the South Bend/St. Joseph County Historic Preservation Commission, City of South Bend, County of St. Joseph, State of Indiana, hereinafter referred to as the "Local Public Agency," and Historic Landmarks Foundation of Indiana, hereinafter referred to as the "Contractor." WITNESSETH: WHEREAS, the Local Public Agency desires to promote certain historic preservation activities within the County of St. Joseph/City of South Bend, Indiana; and WHEREAS, the Local Public Agency desires the services of a qualified preservation professional, to serve as a part-time consultant to its Historic Preservation Commission (hereinafter referred to as'The Commission") and staff; and WHEREAS, the Contractor represents that it is qualified to render such services to the Local Public Agency, and is a qualified professional as defined 36 CFR 61 authorized by the National Historic Preservation Act of 1966 as amended (P.L. 89-665) and the National Historic Preservation Amendments Act of 1980 (P.L. 96-515); as defined in the Scope of Services below: NOW THEREFORE, the parties hereto do mutually agree as follows: 1. SCOPE OF SERVICES. The Contractor shall coordinate the work of a qualified preservation professional, or "community preservation specialist," who shall perform the following services: a) Provide consultation on Certificates of Appropriateness. b) Provide technical assistance to historic property owners throughout the community. c) Attend meetings of the Commission when requested by the Commission Chairperson. d) Assist in the promotion of historic preservation generally within the City. e) Provide additi6nal technical assistance in such areas as National Register review, local landmark nominations and tax act projects. f) Assist with Section 106 Environmental Review within the City. g) Conduct two training workshops for the Commission members and staff. h) Plan and coordinate two property owner and/or contractor training workshops per year. These could be in concert with other local groups or Commissions. 2. RESPONSIBILITIES OF THE LOCAL PUBLIC AGENCY. The Local Public Agency and the Historic Preservation Commission will adopt an annual work program of projects which will assist in preservation planning activities for the period of one year. The work program will identify projects & training needs for the year. 3. TIME OF PERFORMANCE: The services of the Contractor shall commence January 1, 2005 and shall be completed December 31, 2005. AGREEMENT FOR PROFESSIONAL SERVICES HISTORIC PRESERVATION COMMISSION OF SOUTH BEND/ST. JOSEPH COUNTY and HISTORIC LANDMARKS FOUNDATION OF INDIANA page 2 4. COMPENSATION: The Contractor shall be compensated for services in the amount of three thousand, two hundred fifty dollars ($3,250) plus membership in Historic Landmarks Foundation of Indiana for any Historic Preservation Commission member not already a member. The membership rate for each commission member shall be $10 per year. 5. METHOD OF PAYMENT: Payment shall be made in one lump sum, subject to receipt of an invoice or a voucher from the Contractor that services provided under this agreement are being performed. Payment of three thousand, two hundred fifty dollars ($3,250) shall be made by the City of South Bend and/or St. Joseph County and payable not later than April 15, 2005. All membership dues for Historic Preservation Commission members are due by April 15, 2005. 6. NON-FEDERAL LABOR STANDARDS PROVISIONS. The following Labor Standards Provisions are applicable to this Agreement under State or Local law: provided, that the inclusion of such provisions in this Agreement shall not be construed to relieve the Contractor or any subcontractor from the pertinent requirements of any corresponding Federal Labor Standards Provisions upon hours per day, per week, or per month which the employees engaged in the work covered by this Agreement may be required or permitted to work thereon may not be exceeded. Where the minimum rates of pay required under State or Local law are higher than the minimum rates of pay required by or set forth in the Federal Labor Standards Provisions of this Agreement for corresponding classifications, such State or Local minimum rates shall be applicable minimum rates of pay for such classifications. PROVISION FOR EXTENSION: This agreement is subject to renewal upon agreement by both parties. IN WITNESS WHEREOF, The Local Public Agency and the Contractor have executed this Agreement as of the date first written above. Historic Landmarks Foundation of Indiana CONTRACTOR By: J. Reid Williamson, Jr. President By: Todd Zeiger Director, Northern Regional Office Historic Preservation Commission of South Bend & St. Joseph Count L3Psident UBLI AGE Y Attest By: Secretary S AGENDA OF THE MARCH 21,2005 COMMISSION MEETING Regular Meeting 7th Floor — County -City Building 0 Monday, March 21, 2005 7:30 PM 1. CALL TO ORDER, ROLL CALL I1. PUBLIC HEARING A. CERTIFICATE OF APPROPRIATENESS 1. 2005-0228 Gate at North Pumping Station O B. LANDMARK H 1. 68286 Miami V1 III. REGULAR BUSINESS A. APPROVAL OF MINUTES February 28, 2005 O B. TREASURER'S REPORT C. COMMITTEE REPORTS 1. President's Report: 0 2. SouthHold Awards Committee D. STAFF REPORTS: 1. C of A Approvals; Correspondence; w A. 2005-0308 1308 E. Wayne Re -roof B. Director's Report 1. SBCSC 3/10 Cancellation 2. LaSalle Hotel a C. Assistant Director's Report V 1. Chapin Park Update 2. Legal O IV. OLD BUSINESS Vote on HFLI Commission Assistance Program Contract xj V. NEW BUSINESS V1. HEARING OF VISITORS V11. ANNOUNCEMENTS AND MISCELLANEOUS 0 STAFF REPORT CONCERNING APPLICATION FOR A CERTIFICATE OF APPROPRIATENESS Date: 02/28/2005 Application Number: 2005-0228 previously 2004 05012 Property Location: 830 N. Michigan Street North Pumping Station Property Owner: City of South Bend Landmark or District Designation: Rating: 0/13 Local Landmark in Leeper Park Local Landmark National Register District STATEMENT OF SIGNIFICANCE/HISTORIC CONTEXT In the previous staff report, staff noted the importance of the views and vistas of the significant character defining features in East Leeper Park, especially the views of the North Pumping Station. The Leeper Park Standards state that these views and vistas shall be preserved. APPLICATION ITEMS: A swing arm Barrier Gate with Omega Controller and Built in Detectors to be placed at the rear access door on the north fagade on the sidewalk. The exact location has not been given. RECOMMENDATION: Staff and the Commission recommended in May 2004 that the Water Works Department use an access control gate with a lift arm for the north drive of the station to control the traffic. This is what is now being proposed for the Commission's consideration and Staff recommends Approval. Staff would recommend that any wiring, protective bollards not impact the structure and exterior masonry. Sep -14-04 11:16A 'P.02 !Ant am Dreunmq. Jun.. ph 912 LAWRENCE DRIVE • FORT WA71WE, INDIANA 46804 ed FORT WAYNE (260) 422-6456 • INDIANAPOLIS (311) 824-9519 D TOLL FREE (800) 947-4064 • FACSIMILE (260) 422-6457 E-MAIL: sales@Ibpark-com QUOTATION Customer: South Bend Water Works Ship To: Job Site 830 N. Michigan St. South Bend, IN 46601 QUOTATION INFORMATION Contact Person: John Wiltrout Quote Date: September 14, 2004 Customer Phone: 574-235-5670 Quote Expiration: October 13, 2004 Customer Fax: 574-235-5595 Salesman: Larry Klein Tax Status: Exempt Shipping Date: 3 - 4 Weeks ARO Project Reference: North Pumping Station Payment Terms: Net 30/2(P/o Cane. Fee Customer P.O.: 20% Downpayment Requested Sales Order No.: QUANTITY PART t1 ITEM DESCRIP'T'ION UNIT EXTENSION 1 53-18125 G-90 CD Barrier Gate w/ Omega 2,610.00 2,610.00 Controller and Built-in Detectors 0.00 1 99-1300 12 Ft Wooden Gate Arm, painted 45.00 45.00 1 20-4348 Gate Arm Safety Label .� 10.00 t0.00 1 53-18429 Config. Module, Standard, G-90 ��H 1` 1H.00 I.00 1 99-3656 Toggle and Pushbutton Switch in Encl 70.00 70.00 60 99-2321 W Loop Wire 0.10\ 6.00 2 99-1411 Traffic Loop Sealant, Tube 25.00 50.00 I 11 Labor and material to bolt down, terminate, test 320.00 1 11 Labor to saw cut, lay wire, and seal with traffic 195.00 loop sealant (2) vehicle detector loops 1 16 One-year, on-site labor warranty. Factory covers 150.00 all parts. Total This Quotation 3,567.00 Notes: 1) Conduit, A/C power, and protective pipe bollards by others. 2) Control wire to gate switch station inside building by others. 3) Barrier gate to be mounted on sidewalk in level area Quote accepted by: Title: Date: A signed acceptance of this quotation maybe received at the discretion or the seller in lieu of or until Issaance of s formal purchase order. ADDITIONAL INFORMATION: Price quoted do not include concrete, conduit, A/C wiring, shipping, and uny upplicnble tale>. A une-yea on -Site warranty for parts and labor applies to all products Installed by Light & lareuning, Inc. TEEMS AND CONDITIONS ON The Preferred Vehicle Access Control System Distributor dDLZ CLIENT ERGINEERS • ARCNRECfS • SCIEYfi$TS PROJECT PLANNERS • SURVEYORS SUBJECT _!rLc_cD i • �,ct,T� 1 • T PROJECT NO. SHEET NO. COMP. BY CHECKED BY nP DATE DATE oaep Lt f E �'it(,i qct �cs2 Lynn A. Patrick, President South Bend and St. Joseph County HISTORIC PRESERVATION COMMISSION 227 WEST JEFFERSON BLVD. SOUTH BEND, IN 46601-1830 March 9, 2005 Mr. Phillip E. Hesch Attorney at Law 201 East Plymouth Street Bremen, In 46506 Dear Mr. Hesch, Phone: 574-235-9798 Fax: 574-235-9578 e-mail: historic@michiana.org A Certified Local Government Catherine D. Hostetler, Director I have enclosed copies of the following documentation of the landmarking of 68286 Miami: 1. The front of the original survey card noting the architectural characteristics of the house. 2. The letter to Mr. and Mrs. Long to consider landmarking dated 12/1979. 3. Mrs. Long's signed consent letter. 4. January 21, 1980 HPC meeting minutes with the motion to Landmark. 5. April 8, 1980 County Council minute approving Bill 25-80 creating the landmark status 6. Bill 25-80/Ordinance #26-80 7. A brief history of the original owner of 68286 Miami The following are the relevant factors that the Commission considers when designating a landmark: I. Character, interest or value as part of the development, heritage or culture of the City, County, State or United States; 2. embodiment of elements of architectural design, detail, material, or craftsmanship which represents an architectural characteristic or innovation; 3. educational value; 4. suitability for preservation; 5. location as a site of significant historical interest; and 6. identification with the life of a person(s) if historical significance Please let me know if you need or require any further information from us. Sincerely, Catherine D. Hostetler, Director cc: Lynn Patrick, President John Oxian, Chairman of Landmarks Committee John Livingston, Attorney for Commission COMMISSIONERS Mary Jane Chase (Secretary) Gerald Ujdak Martha Choitz (Vice President) John H. Oxian (Treasurer) Diane Wrobel-(Iles Catherine Hostetler Joann Sporleder (Architectural Historian) John Livingston (Attorney) 0 0 0 0 m photo number field ?a -'Z -o C--4 16 file overall opinionJ�/ �. L' !11-.I I'. i'IIL7l1I VLW A field survey and evaluation a o n 3 3 0 a 0 a s style VMZ--1 ACU LAI` I✓/ I _; y surveyors 1 3 n survey date N details in a C revision date 0 integrity z 0 0 0 0 m photo number field ?a -'Z -o C--4 16 file overall opinionJ�/ A P P Pa�2rraw� $ a o n 3 3 0 a 0 a s style VMZ--1 ACU LAI` I✓/ I _; y v 3 n % N details integrity condition ✓ y site +outbuildings ✓I historical significance general description number of stories o a 0 Plan Gt2:t.DC.AFoQYv� '1- POR:1 i 2.EA.R. �V'�rl CT m 0 m .. ,. roofT [rABI �t l �1�1 �, CDt f{P �%H l LCaLES. o o 0 wall CLAV-Peakeb, CogMEp R , t.Alm1Y�LS.3 ° 0 to. foundation cJ-�� C KII �A+. 10 M a i" m structural system F9Ajv(t;-: a n o 1 site S7' -' S1� B-AR'N. L$LAf� I N �' (� �• 0"4MOW--cG2tn�..trt-j- SJMI�_-V5tezftc, A -2- roof roof wall doors windows 1 WIN CPIN&CF\/A.2YlNC-r WIT4 CL- aspcAL_trAB� ATwttEb.. stairs chimneys EK/, towers + steeples h 0 a, IAT IlJtttT6�cTicrl "" t!t � � z• � r M A P P Pa�2rraw� $ a o n 3 3 0 a 0 a s 5 _; y v 3 n - N IAT IlJtttT6�cTicrl "" t!t � � z• � r M A c S t mnl'�9 5 _; y 3 p��cony hI SWJi?'G''QVZ01dl`�Od �SRC#'F Vel lT 1� a w y V, S OV,rLAM'i---rJ rAMOM j N.%F e4DDP W, CTAe-s OYt additional features S saint ose h count historical survey AMWucrulilltsh/spodeder an ] P Y Y s¢nnec:ure 511 ..,off" Soul I, the undersigned property owner, hereby grant the Historic' Preservation Commission of South Bend and St. Joseph County the permission to have the building or buildings located at: 68286 Miami Road ............................................................ Bremen Indiana 46506 ............................................................. declared an architectural and/or historical landmark under ordinance. I do also approve of the classification of this building/build- ings under Group .A..... standards. Signature of Pro rty Owner r / - 1�o; Date Comments: January 21,1980 Page 3 Historic Landmarks and Standards Two homes were brought forth for Historic Landmark status by JMr. Oxian. The house at 68286 Miami Road was moved to be designated a landmark by Mr. Oxian, seconded by Mrs. Sporleder. Also 16021 Cleveland Road, Mr. Oxian moved and Mr. Newburn seconded, that it so be designated. Both measures carried. Mr. Oxian read into the minutes a letter from the Holladay Corp in regards to having the fence surrounding the Bendix Estate being declared a landmark. Mr. Oxian questioned the ability of the Commission to declare a fence a historic landmark.Mrs. Price stated that the fence could be included in the ordinance under the term ''object''. Mr. Reinke questioned what portion of the fence would be designated, the fence around the entire block, or just surrounding the Bendix Estate. It was felt by the Commission that the entire fence should be designated a landmark. Legal a Mrs. Price brought up three pieces of legislation that are 1 nel. GOPS;J ' H-fT_in Indianapolis, with a direct effect on preservation. Public Relations No Report Environmental Impact Statement Mr. Wasielewski expressed concern that in light of renewed activities in the East Race area, that we should review our previous statement on that area. Presidential Staff Mr. Wasielewski stated that he will be setting new committees, goals, and priorities for the Commission in the next month. Mr. Stamper briefly read into the record the 1979 Staff Report (appendix 1). He stated that a favorable review was received on the CETA position, with a 7% raise given to Janice Nosier. A CETA secretary position is currently in review. Mrs. Price stated the Governor's Conference on Historic Preservation will be held March 5-6. Some of the members should attend. Mr. Newburn moved, and seconded by Mrs. Price that registration and travel (one car) for 4 members should be provided. Mr. Oxian objected since funding for past conferences was erratic. He felt there should be criteria and standards on I Revenue Sharing Funds, and it must be kept well in mind, and out in front that this county is going to have to start considering very carefully the further expenditure of these type of funds because it will not be long, and we will not have these funds to fall back on. He felt that the Council and the Commissioners should start now to set more strict priorities for the spending of these funds. There being no further discussion relative to this issue, the public hearing was closed. Whereupon Mr. H. Chris Overgaard moved for passage as presented which motion was seconded by Mrs. Torzewski. No further discussion, the vote was taken, after which the measure passed unanimously 9-0. Bill 32-80 An Ordinance to Amend Ordinance No. 47-78, the Same Being an Ordinance Authorizing and Empowering the St. Joseph County Board of Health to Establish and Collect Fees for Services Provided and Establishing -Procedures for the Accounting and Transfer of Such Fees. Mrs. Velma Torzewski, chairman of the Human Services Committee commented that this matter should be returned to committee for further study and reorganization by the Health Department. This was unanimously agreed 9-0 by the entire Council. Bill 25-80 An Ordinance Designating and Establishing an Historic Landmark Under Ordinance No. 154A 1973; Amending Zoning Ordinance No. 6, As Amended, Commonly Known as the Zoning Ordinance of St. Joseph County, Indiana (68286 Miami Road) Mr. Earl L. Kime, chairman of the Land Use Planning Committee commented the Committee has no recommendations. Mr. John Oxian of the Historic Preservation Commission commented that this is a superior home, originally constructed 1885, and a vernacular style house with the architectural style being the most important part of this landmark. The historical portion is that the man who built this house originally had a log cabin located here also, and moved from the log cabin into this elabor- ate home, in that particular time period. There being no further discussion from the council or the tax paying public the public hearing was closed. Whereupon Mrs. Freda Noble moved for passage which motion was seconded by Mr. Odell Newburn. There being no further dis- cussion, the vote was taken after which this measure passed unanimously 9-0. Bill 26-80 An Ordinance Designating.and Establishing an Historic Landmark under Ordinance No. 154-A 1973, Amending Zoning Ordinance No. 6, As Amended, Commonly Known as the Zoning'Ordinance of St. Joseph County, Indiana. (16021 Cleveland Road) Mr. Earl L. Kime, chairman of the Land Use Planning Committee commented the committee has no recommendation. Whereupon Mr. John Oxian again reiterated that this landmark is Italianate in style, and has a cupola on the top, and an Italian style home with the cupola on top is very rare. The house has a historical aspect built in,1865, and the man who originally built it made his fortune in the gold rush of Califor- nia. This home he commented presently belongs to Mr. Bernie Bauer, but he does not reside in it. There being no further discussion relative to this matter, Mr. H. Chris Overgaard moved for passage, which motion was seconded by Mrs. Velma Torzewski There being no further discussion, the vote was taken after which vote it was unanimously approved 9-0 for passage of this ordinance. December 27, 1979 Mr. & Mrs. George Long 68286 Miami Road Bremen, Indiana 46506 Dear Property Owners: The Historic Preservation Cora..iss.ion of Sout„ Send and St. Joseph County has been charged with the task of locating sites an<l structures in South Rend anti St. Joseph County of historical significance. Your house, located at 63286 Miani Road, is being Considered by the Coarrission as a historic landmark because of its architectural and historical significance. According to the recent survey conducted by the Commission in St. Joseph County, your house was declared a superior structure architecturally. If your house is declared a landmark by ordinance, it would be classified under :;roup B standards. T:,e Conrais3ion has two de liter. ;tio-s of lancLearks it der ordinance -- Group 8 and Group B. There are, therefore, two separate sets of standards. Please read. the enclosed standards carefully. If you have any questi^ns whatsoever cn any part of these standards, feel free to call re at 234-7202, If you approve of the standards as they are and want your house declared s landmark, please sign the enclosed official permission form in order to have the house declared a lan-Lmar% under ordinance. Also fill out that portion pertaining to standards and nail or brine the form in the enclosed envelope to the COWA ss.ion office within thirty days. If the Coew.issior, does not hear fron; you t:itbin this period of time, ti,e Commission will take appropriate acticn. Please keep in wind gist alti-ough this standard applies to you, its main application is on future property owners who may have other ideas or intentions as far as the property is concerned. Sincerely yours, John 11. Oxian, Vice -President J140:so BILL N0. 25-80 ORDINANCE NO. ,$i.•.�O AN ORDINANCE DESIGNATING AND ESTABLISHING AN HISTORIC LANDMARK UNDER ORDINANCE NO. 154A-1973, AMENDING ZONING ORDINANCE NO. 6, AS AMENDED COMMONLY KNOWN AS THE ZONING ORDINANCE OF ST. JOSEPH COUNTY, INDIANA (68286 Miami Road) WHEREAS, the Historic Preservation Commission of South Bend and St. Joseph County has recommended and petitioned the designation of the following described real estate as an Historic Landmark under Ordinance No. 154A-1973, as amended, to wit: and, S NE Section 8, Township 35, North Range 3E containing 80 acres more or less The improvements located upon said land can be commonly described as 68286 Miami Road, and which includes the house, barns, and other buildings. WHEREAS, it is the opinion of the St. Joseph County Council that such real estate qualifies as an Historic Landmark under the provisions of Ordinance No. 154A-1973, and standards established pursuant thereto. NOW, THEREFORE, IT IS HEREBY ORDAINED by the St. Joseph County Council that: SECTION I: The following described real estole is harn•by de..i!plalcd and established as an Historic Landmark under Ordinance No. 154A-1973, as amended: S HE Section 8, Township 35, North Range 3E containing 80 acres more or less The improvements located upon said land can be commonly described as 682% Miami Road, and which includes the house, barns, and other buildings. SECTION 2: This Ordinance shall be in full force and effect from and after its passage and approval as required by law. 151 READING.3-i/ h PUBLIC HEARING 4-1•/a Zed READING 4(�rvd NOT ED REFERRED P.3Y PASSED JPy Y/A& 9- d J Member, St. Joseph County Council fE91980 S�•�yEDt�A 68286 Miami Road: Oriainal Owner -------------------------------- The following quote is taken from a local history text written by Timothy E. Howard and published in 1907: "The Siefer family is one of the oldest in Union township. For over half a century they have been identified with the agricultural interests of their community, aidinq materially in the development of the resources of their section and takinq an active part in all movements tending to advance its welfare." George Siefer born in Alsace, France. November 2, 1822, emigrated to the United States in 1852. He took up residence in Elizabethtown. New Jersey, working as a tailor before lor_atino in Indiana's Madison township in the year 1855, where he owned and operated a farm. He bouqht land in Union townphio from valentine Glassman in the year 1877 and promptly built a loq house on th? Pite. which was replace in the late 1880's by the vernacular farm house (a.k.a. 68286 Miami Road) that ocr.L1Dies the lot today. At one point the Union township farmstead exceeded 400 acres. Mr. Siefer "was widely known as th? leadinq stock dealer in (that areal of St„ Joseph county." Georqe Siefer died December 115. 1911. -------------------- Howard, T. E.. History of St. Joseph County, 1907, pp. 1108,1109. St. Josepn County Deed Records, Book 59, p.37. Deed dated December 4, 1877. THE HISTORIC PRESERVATION COMMISSION OF SOUTH BEND & ST. JOSEPH COUNTY MONTHLY MEETING February 28, 2005 7`h Floor, County -City Building South Bend, IN MEMBERS PRESENT: Lynn Patrick, John Oxian, Mary Jane Chase, Diane Wrobel-Illes, Joann Sporleder, Catherine Hostetler MEMBERS ABSENT: Gerald Ujdak, Martha Choitz STAFF PRESENT: Catherine Hostetler, Director Julie Schutte, Assistant Director Cheryl Greene, City Attorney STAFF ABSENT: John Livingston, City Attorney ALSO PRESENT: Philip Hesch, (attorney), Don Sporleder I. CALLED MEETING TO ORDER LYNN PATRICK: Called the meeting to order at 7:34 pm with a Roll Call I would like to ask for a motion to amend the agenda for the following item; to include under the landmark section, after the staff report, the first reading landmark revocations petition for 68286 Miami Road, the George Seifer farm house. CATHERINE HOSTETLER: So moved. MARY JANE CHASE: Seconds the motion and it passes. Joann Sporleder opposes the motion. John Oxian abstains. II. PUBLIC HEARING A. CERTIFICATE OF APPROPRIATENESS 1. 2005-0116(b); 1069 Riverside Drive CATHERINE HOSTETLER: (See staff report and pictures attached to C of A). The homeowner, Christopher Hartz was not present. (He could be reached by phone if the commission needed to ask any questions). JOHN OXIAN: I will make a motion that the staff recommendation be approved for application 2005-0116(b). MARY JANE CHASE: Seconds the motion. JOHN OXIAN: Amends his earlier motion to include that they can either put in what is there now or go back to a single pane window. The motion passes unanimously. B. LANDMARK — Follow-up on 68286 Miami Mr. and Mrs. Roeder Landmark letters: 414 N. Ironwood and St Pauls Lutheran Church Cemetery on New Road CATHERINE HOSTETLER: There is a copy of the follow-up staff report in your meeting packets regarding the property located at 68286 Miami. Mr. and Mrs. Roeder met with Joann Sporleder, Don Sporleder, and Julie Schutte. The meeting was held on February 17`h. JULIE SCHUTTE: We met with the Roeders to discuss the possibility of an addition to the back of the house to fulfill the desires of the owners to have a larger kitchen and first floor bathroom and still be able to retain as much of the form and structural elements of the historic house as possible. Joann Sporleder and Don Sporleder came up with the reasonable solution to create an addition off one of the rear gabled wings of the house by marking and using that space as an entry way/utility room or mud room/bathroom. This type of addition would be feasible with the roof line structure and it would not take as many two story structural walls; whereas, the previous addition recommendation or proposal would have done so. JOANN SPORLEDER: As Julie stated, what we were trying to specifically do was to avoid the unnecessary large intrusion of the original structure; particularly in the north gable where it was proposed to remove a barring wall in order to gain another three feet in the bathroom; which they really didn't want there anyway. I thought the meeting was really quite nice; but, she was very much in a hurry to make another appointment so that we could pursue anything else she might have wanted to talk about. JULIE SCHUTTE: She did mention that she would speak with her architect/contractor about the proposal. LYNN PATRICK: This is the first reading of the landmark revocation petition. This letter was received by fax and by mail from Philip E. Hesch, Attorney At Law, who operates at 201 East Plymouth Street, Bremen, Indiana. This letter was sent to Mrs. Catherine Hostetler, director of Historic Preservation Commission. The letter is in reference to a petition to revoke landmark status for 68286 Miami Road, Bremen, Indiana. Lynn Patrick then verbally read the letter sent by Mr. Philip E. Hesch to commission members. (See copy of letter in meeting packet). I would also like to remind the petitioners and the commissioners that we only need to accept the petition into the record by motion. This course regarding this petition will appear at the March meeting. I would also like to remind the Roeders and their attorney that first reading is a formality, an announcement of petition; public comments will be heard during second reading of said petition at the March 2151 meeting. They will certainly be allowed to speak during the hearing of visitors; but, no action will be taken until March. Further, I spoke with the attorney prior to this meeting and he expressed concern that even though he considers this a formal petition and we are noting it as such; we feel that this is an incomplete petition in that no reasons are given and attorney, Mr. Hesch, has advised us that he plans to submit further documentation prior to our next meeting. Furthermore, he has questions regarding the process by which this property became a land mark status. He is going to get with our director, Catherine Hostetler, over the next few days and she shall provide him with documentation so he can decide how he wishes to proceed. CHERYL GREENE: I just wanted to also remind the commission that they have dealt with similar issues in the past and the procedure for the revocation of a land mark is comparable to the same procedure that you follow when you designate something as a landmark; it is essential in reverse. You would make a recommendation one way or another to revoke or alter or amend the landmark designation based upon the petition that is presented to you. Your recommendation then gets sent to the county council in this particular case and then the council would then take an action to either amend the original land mark designation, or revoke it, or alter it in some manner by their passage of an ordinance. Those factors must be considered when you are making your recommendation, which are not in the record at this point, and the petitioner has requested the opportunity to come back at a later point to present information to you; however, you are limited to the following factors: 2 1. The character, interest, or value as part of the development, heritage, or culture of the city, county, state, or the nation. 2. The embodiment of elements of architectural design, detail, material, or craftsmanship which represents an architectural characteristic or innovation. 3. The educational value of the property. 4. The suitability for preservation. 5. The location of the site of significance with historic interests. 6. The identification with the life of a person of historical significance. I have talked to Mrs. Hostetler, and president, Ms. Lynn Patrick, prior to the meeting and this information will be provided to Mr. Hesch so that he can prepare his petition more properly for your consideration. JOHN OXIAN: The only person that is in this room that was down there to make the presentation to make this a land mark was me. I am the one who talked with the owner originally, I am the one who sent the letter, and I am the one who worked with the person who asked that this house be made into a land mark. So, whatever you are going to present here is only what you think happened. The only person who was there and made the presentation before the council was me. So whatever Mr. Hesch comes up with or whatever you other commission members come up with is all hearsay; because, none of you were there. This idea of revoked land marking only happened once back in 1976 when a man on Gumwood Road did not listen to the commission's request that he not put a porch on the front of his house to make it look like a southern plantation style house instead of a federal style house. Because we revoked the land marking of that house, which at that time we were a new commission and we were just learning the game and everything else, we lost the farm, all the acreage, a bam, and several out buildings, and the man still hates me to this day. That is the only one we ever revoked, and that was in the county. CHERYL GREENE: I just wanted to remind the commission that what you are doing tonight is simply accepting the petition. There will be a later point in time at which evidence will be presented for the commission's consideration. I have advised the commission that when you are looking at the action that you propose to take, remember that you work in a closed universe as much as courts do, and you look at what is presented in front of you, and you are limited within the scope of your purview in order to make your determination. This is just for your ad vocation for your next couple of meetings. JOANN SPORLEDER: In outlining those areas of significance, I presume; because, I vaguely remember this originally, that all of those areas were in fact documented on paper before the original designation was made. So, I presume that somewhere along the line someone in authority to do so would need to go look at the property again to see if all the original criteria are still in place or if something significant has happened to change the liability of its original designation as a land mark. CHERYL GREENE: What has been presented to you by way of petition is essentially saying that those factors that led to the original land marking should have either changed as such that it requires or for warrants a revocation of the landmark designation; or that the landmark designation as it stands now should be amended or modified in some manner. You do have the factors from the original designation; but, you would also have to make a determination based upon the current state of the property. Whether you 3 choose to wait until you have received the complete petition and the evidence that the petitioner intends to present to you, or if you wish to make a field trip on your own prior to that point in time; that is entirely within your scope of authority. JOHN OXIAN: But, you don't have to fulfill every one of those requirements. CHERYL GREENE: No, it really comes down to a matter of looking at all of those factors. Some of those factors may not apply; just as when you designate something as a landmark in the first place it may not apply to that particular property. What you're looking at is whether or not the original structure has been altered so substantially or so significantly as to undermine that original designation that you put on that property in the first place. Again you're working in a closed universe because while the record from the original designation holds that landmark designation; the fact is the reason that you're being asked to consider the petition is because the petitioner's position is that those factors have now changed. PHILIP HESCH: The other thing I did want to say was; Wendy really appreciated meeting you out there and I think she is kind of conflicted on what to do and that's why we filed this petition. I would think it would be helpful if I can talk to you about your ideas. It is a blur to her what happened on that day. She didn't really remember a whole lot about what you would accept and what you wouldn't accept from the original petition. I think what would be helpful is if I could get a copy of the original landmark statute and then maybe meet with you, Joann, if you wouldn't mind doing so. I really hate to go forward with a revocation of this, if there were a way she could work something out so that she could add onto her house and still be able to make the commission happy as well as herself. CATHERINE HOSTETLER: We did send out landmark letters to 414 North Ironwood and to St. Pauls Lutheran Cemetery on New Road. They called and requested information about land marking statute for cemeteries. We sent out the information and we will wait and see what happens. LYNN PATRICK: Do we have copies of those letters in our meeting packet? CATHERINE HOSTETLER: No, you do not. JOANN SPORLEDER: Is this for a private Lutheran cemetery; or just cemeteries in general? CATHERINE HOSTETLER: No, this is for St. Pauls Lutheran Cemetery. III. REGULAR BUSINESS A. APPROVAL OF MINUTES — (October, 2004 and January, 2005) JOANN SPORLEDER: I will make a motion that the minutes for October 2004 be approved. MARY JANE CHASE: Seconds the motion and it passes unanimously. John Oxian abstains. JOANN SPORLEDER: I will make a motion that the minutes for January 2005 be approved. MARY JANE CHASE: Seconds the motion and it passes unanimously. John Oxian abstains. B. TREASURER'S REPORT JOHN OXIAN: I looked at January's treasury report and there were hardly any expenses made. Everything equaled out right. The way the report is set up now, and I worked with Catherine on this, the report comes out at the end of February and by the 9 time the report comes out and we have our meeting on the third Monday of the month it ends up being a little behind. So, what I was thinking about doing was if everything looks fine then I'll just say so; because I read the whole thing. If something doesn't look right then I will get in touch with Catherine and if we need to take action on it, then I'll make a presentation on it. Joann Sporleder asked how long the report is and where it comes from. Catherine Hostetler briefly informed the commission how and when the treasurer's report is made up and who makes it up in the auditor's office. Joann Sporleder then asked if there was anyway the treasurer's report could be consolidated down to a one page report so that the rest of the commission could look it over and see where the commission is financially. John stated that he would figure out a way to consolidate the treasurer's report so that the rest of the commission could look the report over as well. C. COMMITTEE REPORTS 1. President's report LYNN PATRICK: I have nothing to report that wasn't already on the agenda. 2. South Hold Awards Committee Approval of Breakfast Expense There is a copy of the Moms Performing Arts Center for the South Hold Awards breakfast pamphlet in your meeting packet. Every item is listed and broken down individually and the total is $2,610.00 dollars. By charging a fee often dollars per person we will substantially reduce what we're paying out of pocket for this. We will still be paying $610.00 dollars unless we wish to increase the cost. We could recover all of our costs for $13.05; however, I think $10.00 per person would be better. There is also a possibility down the road that we might be able to recoup some of our cost. Since there is enough space there in the banquet hall; we have discussed having local venders and contractors whose products and services are consistent with HPC set up some displays. We should have some more information on that at our next commission meeting. I move that we accept this as presented and that Catherine be allowed to contract to this in the amount given of $2,610.00 dollars. MARY JANE CHASE: Seconds the motion and it passes unanimously. Meeting date for speaker selection and awards CATHERINE HOSTETLER: We did receive some information from the National Trust. They informed us that there is not just going to be a preservation week this year; but, instead the whole month of May is going to be a preservation month. So this is going to be a month long event. LYNN PATRICK: We will have a meeting this Friday at 5:00 pm. at the Historic Preservation Office to discuss this matter further. I plan to attend the meeting, Catherine plans to attend the meeting and anyone else who wants to come is welcome to come. I would also like to limit that meeting to a half hour. 3. Standards and Maintenance 344 Sunnyside, East Wayne LHD CATHERINE HOSTETLER: That was the meeting that was held over at the Miller's house on a very cold chilly afternoon. Before they engaged their architect they wanted to meet with the Standards and Maintenance Committee and with staff to see what they could do as far as adding on to their home; because, they lived in the East Wayne Street district and they had a comer lot. We were able to come up with some general ideas for them to pursue. Joann and Don Sporleder were both there which was very much appreciated. The Millers are going to proceed and get an architect and they will probably be presenting us with some ideas. D. STAFF REPORTS 1. C of A Approvals; Correspondence A. 2005-01116a) 1069 Riverside Drive JULIE SCHUTTE: (See the staff report attached to C of A in meeting packet). The owners also want to add an air conditioner in their third story. The electrical ducting would be placed along the side of the house. There is already mechanical ducting in this location. The Preservation Plan notes that staff has authority to approve such mechanical devices if they are not viewed from the public right -of -away. B. Erskine Golf Course: Commission approached by Grass Roots CATHERINE HOSTETLER: We have been approached, (see orange and white insert papers in meeting packet), by the Grass Roots that is still being quarter backed by Suzanne Hinnefeld. I have enclosed a copy also of the petition in case you are so inclined to go out there with their petitioning. We have received another update from her today in which she says that they have collected two hundred and fifty-three signatures so far. They have organized into groups that you have probably run into already downstairs, if you were down there. They are trying to mobilize the troops in order to get this golf course preserved. They have not approached the commission directly and requested a land marking or national register status. JOHN OXIAN: Did you check on the national register to see if the main building/club house is on it? CATHERINE HOSTETLER: It is not on there. JOHN OXIAN: Wasn't a request or petition sent down to have it put on the national register? CATHERINE HOSTETLER: It may have been considered, but the paperwork wasn't completed and it wasn't done. John Oxian stated the reason why he was asking was because when South Hold had their breakfast there everybody thought the petition had already been sent down to the National Register. He also stated that he did not know if the commission had done it or if South Hold had sent the petition down to have it put on the National Register. Catherine Hostetler said that she would check on it and let him know if the petition had been sent down to the National Register; and if so who sent it. C. Director's Report: Office Status Report, Portage Prairie Developments, Granger Pathways CATHERINE HOSTETLER: We are going to be administering four grants this year. It is going to be mostly entailing the city survey, the county addendum, the publication of the two things, and also the Narvarre Cabin that was sponsored by the Center for History. We also posted the survey intern openings at the charette that we were at on Friday. I gave those to Mr. Stamper. We have some extra ones here, Don, if you want to take some back with you. We need the interns. They are paid this time around, so it's not an all volunteer group. Portage Prairie has turned out to be a much larger project then was originally presented to us by Frank Perri and Holladay Corp. When I spoke to him, I reminded him that when he spoke it was just about the Waggoner Farms, I said there was 1.1 nothing that was land marked on it(Waggoner Farm) and nothing that was land marked historically about the landscape or anything like that. Now this project of yours has expanded up to about a thousand acres; and we both know that it's not anywhere near that at this particular point. I also reminded him of the landmarked cemetery and the Ehninger Farm; which is at least two hundred and twenty-five acres. I said those are land marked and you can't interfere with them. But, still when Holladay shows these spaces, they still show them as being developed all the way up to the state line. So we are going to have to keep an eye on that. We are working with Councilman Przybysz who has that area. We are putting the people that are involved in this project; that are neighbors who don't particularly care for this in touch with preservationists and also with people that are skilled in determining endangered species on that property. The people from Granger and from Granger Pathways stopped by the office. Cheryl Greene informed the commission that Granger Pathways have gotten preliminary approval for a transportation grant and they are doing the preliminary research to see how much right-of-way they would need so that they can figure out how much funding the grant would actually be for; and then they would make the decision on the grant. CATHERINE HOSTETLER: We are working with them as they progress. They know us and we know them. We also know when their meetings are and we will be able to give them some assistance there. D. Assistant Director's Report: Chapin Park Area Plan Hearing, Leeper Bridge Lights permit. JULIE SCHUTTE: At the area plan commission meeting there were about I would say twenty people in favor of the Local Historic Preservation District and there were only four who were against it. Two of the remonstrators are married. Despite the overwhelming majority of those in favor the area plan commission sent down" no recommendation" regarding the district to the common council. The vote was six to two in favor of sending it down with a favorable recommendation; but, that was not the majority of the area plan commission, it sunk, so that recommendation could not be sent unfortunately. So the common council meeting will be held on Monday the 10. We have been in contact with Jim Reilman of INDOT. He said that there have been some delays in the funding for the Leeper Bridge restoration. He believes that the federal government should be releasing the funding and they should be able to go ahead with that. They are going ahead with the bidding for replication of the historic lights. The letter I sent to him regarding the color for the commission's recommendation; is in your meeting packet. JOANN SPORLEDER: In addition to the style and color of the lights do, we know how bright they are going to be? I have been in a couple of places where they have put in historical looking lights and they just about blind you because they're so bad. I would like to suggest that in addition to the historical characteristic of the lamp posts that they look carefully at the quality of the light being given so that it is appropriate for the historic structure. JULIE SCHUTTE: I do believe we have some information on the proper intensity and light coloration for the lights 2. LEGAL (Nothing to report at this time) IV. OLD BUSINESS 7 1. Palais Royal Signage: 2. Cornelius O'Brien Conference Report CATHERINE HOSTETLER: You have in your packets the Palais Royal decision from David Duvall and our good friend in the building department, Chuck. They are waiting for a recommendation so that we can get this to Mr. Andres so that he knows what he can or cannot do. We have also included the report from Mary Jane for the Cornelius O'Brien Conference that was omitted from the last two monthly meeting minutes. (See green copy in meeting packet). V. NEW BUSINESS 1. Historic Pipe Organ Survey or Study: 2. Commission Assistant Contract CATHERINE HOSTETLER: We have a request to see if we would think a historic pipe organ survey or study should be done in the area. Joann Sporleder briefly described to commission members what happened at an opening pipe organ concert that she attended at Norte Dame. She said that several people that were there, who were knowledgeable about pipe organs, stated that it was too bad a lot of really good pipe organs, which are mostly in churches, are being pulled out and not being used because of the cost involved in maintaining them. She suggested that we somehow pursue at least getting an inventory of the pipe organs that are in the city and possibly the county that are still in good working condition. JOHN OXIAN: The best thing to do to get this started is to send a letter to every church of a certain time period and ask them if they have a pipe organ. Give them history about it and let them know that we are doing a survey. Then later when you have an idea of which churches are going to respond; you can then go back and see the amount of work it will take to get this done. That way you will find out which churches are willing to give you information and which ones are not willing to give you information. If they are really interested in their pipe organs, then they will really appreciate who mentioned it to them. If they are not interested in their pipe organs then they're not going to say anything to you. If you want to go and look at their pipe organ they may not even allow you to come in and look at it; because you're dealing with the inside of a building. I think the first thing you should do is send a form letter to every church and see if they have a pipe organ and if they would like to give you the history about it. That way you have a basis to start with and then later you can go back and do the work. LYNN PATRICK: I think that sounds like a great idea; however, there are professors out at Norte Dame that are teaching and using pipe organs. Before we go and do a broadcast letter to those churches why don't we first make a couple of calls to the professors that are at Norte Dame and ask them what information they have on this. They may already have this information or at least be able to give us a list of the top ones. We could also compromise and have Catherine and Julie talk this over and develop what they think is a good approach and get back with us by our next meeting before they start to spend a lot of man hours on something. CATHERINE HOSTETLER: The last thing I have under new business is the Commission Assist Contract for $3,250.00 from HLFI. The two hundred and fifty dollars was tacked on because we didn't pay for the Blue Vinyl presentation last year that we committed to and co-sponsored. The services that they are willing to provide for this sum of $3,250.00 are the works shops, and the consultative services, etc. We just need to know if the commission will approve this or not. She suggested that an executive committee meeting be set up with Bob Yapp to go over the contract with HLFI. CHERYL GREENE: What you would want to do is have your legal council involved with any contract negotiations and provide direction as to what the commission exactly would like. What type of services would you like this organization to provide to you and with the dollar amount that they have put into this contract I think you have the right to ask them on what is that fee based and also ask for an itemized accounting. Again, I look at this as an agreement that has been presented to you and this is only the open dialogue. You should negotiate whatever terms are most favorable to you and whether or not you need all of these services or whether you need less. I mean it is entirely what the commission's preference is. If you set a price do you want to then provide the opportunity for a renewal for the following year without having to renegotiate an agreement with a agreed upon increase in that contract. Another way you can look at things is do you want to break things down so that there is an incentive to either reduce costs for the commission or to provide the additional services for which they ought to get an amount. As legal council I would say to you this just opens your discussion and that before you go to agree on a contract you certainly ought to have in your own mind how much you want to budget towards something like this and what type of services you want. You can then provide your legal council with the authority to negotiate favorable terms. Commission members decide to wait until their legal council, Mr. Livingston, came back from his trip before they set up a date to meet with HLFI and Bob Yapp to go over the terms of the proposed contract. VI. HEARING OF VISITORS Don Sporleder mentioned that the commission should act quickly to include an underpass for the Leeper Park Bridge for a bike trail. On March 151 there is going to be a meeting in Elkhart about the St. Joseph Valley River Trail. There will also be a charette in June about Northern Indiana Greenways. VII. ANNOUNCEMENTS AND MISCELLANEOUS Leeper Park/George Kessler in upcoming HLFI newsletter LYNN PATRICK: I would also like to inform you that the commission is invited for coffee and light refreshments at Tippecanoe Restaurant on Thursday, March 10, between the hours of 5-6:30 pm. We hope to meet with members of the school board corporation. VIII. ADJOURNMENT JOHN OXIAN: I move that we adjourn the meeting. MARY JANE CHASE: Seconds the motion and it passes unanimously. Meeting ended at 9:13 pm. Historic Preservation Commission Minutes: February 28`h, 2005 ATTEST: , Secretary COMMISSION ASSISTANCE PROGRAM AGREEMENT FOR PROFESSIONAL SERVICES 11 FJ C MI IANIL � • � This agreement entered into this first day of by and between the South Bend/St. Joseph County Historic Preservation Commission, City of South Bend, County of St. Joseph, State of Indiana, hereinafter referred to as the "Local Public Agency," and Historic Landmarks Foundation of Indiana, hereinafter referred to as the "Contractor." WITNESSETH: WHEREAS, the Local Public Agency desires to promote certain historic preservation activities within the County of St. Joseph/City of South Bend, Indiana; and WHEREAS, the Local Public Agency desires the services of a qualified preservation professional, to serve as a part-time consultant to its Historic Preservation Commission (hereinafter referred to as'The Commission") and staff; and WHEREAS, the Contractor represents that it is qualified to render such services to the Local Public Agency, and is a qualified professional as defined 36 CFR 61 authorized by the National Historic Preservation Act of 1966 as amended (P.L. 89-665) and the National Historic Preservation Amendments Act of 1980 (P.L. 96-515); as defined in the Scope of Services below: NOW THEREFORE, the parties hereto do mutually agree as follows: SCOPE OF SERVICES. The Contractor shall coordinate the work of a qualified preservation professional, or "community preservation specialist," who shall perform the following services: a) Provide consultation on Certificates of Appropriateness. b) Provide technical assistance to historic property owners throughout the community. c) Attend meetings of the Commission when requested by the Commission Chairperson. d) Assist in the promotion of historic preservation generally within the City. e) Provide additional technical assistance in such areas as National Register review, local landmark nominations and tax act projects. f) Assist with Section 106 Environmental Review within the City. g) Conduct two training workshops for the Commission members and staff. h) Plan and coordinate two property owner and/or contractor training workshops per year. These could be in concert with other local groups or Commissions. 2. RESPONSIBILITIES OF THE LOCAL PUBLIC AGENCY. The Local Public Agency and the Historic Preservation Commission will adopt an annual work program of projects which will assist in preservation planning activities for the period of one year. The work program will identify projects & training needs for the year. 3. TIME OF PERFORMANCE: The services of the Contractor shall commence January 1, 2005 and shall be completed December 31, 2005. AGREEMENT FOR PROFESSIONAL SERVICES HISTORIC PRESERVATION COMMISSION OF SOUTH BEND/ST. JOSEPH COUNTY and HISTORIC LANDMARKS FOUNDATION OF INDIANA page 2 4. COMPENSATION: The Contractor shall be compensated for services in the amount of three thousand, two hundred fifty dollars ($3,250) plus membership in Historic Landmarks Foundation of Indiana for any Historic Preservation Commission member not already a member. The membership rate for each commission member shall be $10 per year. 5. METHOD OF PAYMENT: Payment shall be made in one lump sum, subject to receipt of an invoice or a voucher from the Contractor that services provided under this agreement are being performed. Payment of three thousand, two hundred fifty dollars ($3,250) shall be made by the City of South Bend and/or St. Joseph County and payable not later than April 15, 2005. All membership dues for Historic Preservation Commission members are due by April 15, 2005. NON-FEDERAL LABOR STANDARDS PROVISIONS. The following Labor Standards Provisions are applicable to this Agreement under State or Local law: provided, that the inclusion of such provisions in this Agreement shall not be construed to relieve the Contractor or any subcontractor from the pertinent requirements of any corresponding Federal Labor Standards Provisions upon hours per day, per week, or per month which the employees engaged in the work covered by this Agreement may be required or permitted to work thereon may not be exceeded. Where the minimum rates of pay required under State or Local law are higher than the minimum rates of pay required by or set forth in the Federal Labor Standards Provisions of this Agreement for corresponding classifications, such State or Local minimum rates shall be applicable minimum rates of pay for such classifications. 7. PROVISION FOR EXTENSION: This agreement is subject to renewal upon agreement by both parties. IN WITNESS WHEREOF, The Local Public Agency and the Contractor have executed this Agreement as of the date first written above. Historic Landmarks Foundation of Indiana CONTRACTOR By: J. Reid Williamson, Jr. President By: Todd Zeiger Director, Northern Regional Office Historic Preservation Commission of South Bend & St. Joseph County LOCAL PUBLIC AGENCY By: President Attest By: Secretary SOUTH BEND & SAINT JOSEPH COUNTY HISTORIC PRESERVATION COMMISSION MARCH 21, 2005 MEETING GUESTS: PLEASE SIGN THIS LIST SO THAT YOUR PRESENCE CAN BE NOTED FOR OUR MINUTES Print Name Address Si gnatqte �� tp. THE HISTORIC PRESERVATION COMMISSION OF SOUTH BEND & ST. JOSEPH COUNTY MONTHLY MEETING March 21, 2005 7`t' Floor, County -City Building South Bend, IN MEMBERS PRESENT: Lynn Patrick, Martha Choitz, John Oxian, Gerald Ujdak, Catherine D. Hostetler MEMBERS ABSENT: Joann Sporleder, Diane Wrobel-Illes, Mary Jane Chase STAFF PRESENT: Catherine Hostetler, Director John Livingston, City Attorney STAFF ABSENT: Julie Schutte, Assistant Director ALSO PRESENT: Don Sporleder I. CALLED MEETING TO ORDER A. CERTIFICATES OF APPROPRIATENESS 1. 2005-0228 Gate at North Pumping Station LYNN PATRICK: Called the meeting to order at 7:30 pm. CATHERINE HOSTETLER: (See staff report and pictures attached to C of A). John Oxian, a consultant for the South Bend Water Works, gave a brief presentation about the control gate that is to be installed at the North Pumping Station. MARTHA CHOITZ: I move that application 2005-0228 be recommended for approval with the following staff recommendation that any wiring or protective bollards not impact the structure and the exterior masonry. GERALD UJDAK: Seconds the motion and it passes. John Oxian abstains. B. LANDMARK 1. 68286 Miami Catherine Hostetler read a letter that was sent by the Roeder's attorney, Mr. Philip Hesch. No further action was taken on this matter. (See white copy of attorney's letter in meeting packet). III. REGULAR BUSINESS A. APPROVAL OF MINUTES — (February 28, 2005) MARTHA CHOITZ: I move that the minutes for February 28, 2005, be approved. GERALD UJDAK: Seconds the motion and it passes. John Oxian abstains. B. TREASURER'S REPORT (See yellow copy of treasurer's report in meeting packet). John Oxian stated if there were any questions regarding the treasure's report, they could either call him or present them at the next monthly meeting. C. COMMITTEE REPORTS 1. President's Report — (none to report at this time) 2. Southhold Awards Committee Catherine Hostetler stated that they have sent out over 800 save -the -date cards and have selected a speaker for the event. The speaker will be William Tippens from Synthesis Architecture and Design. He will be speaking about adaptive reuse of historic structures. He is from Chicago and has won numerous awards in historic preservation circles for his work with the Arcade in Cleveland, Ohio. He also has a South Bend connection; his wife's family is from the South Bend area. He also serves on the South Shore Board with Todd Zieger. So we will be able to get this really fine speaker for $200.00 because he will be staying overnight with his relatives in Mishawaka and South Bend. Both Lynn Patrick and Catherine Hostetler stated that they are moving forward on getting some potential vendors who would be willing to set up booths at the event. I will have the invitations ordered by the end of this week as soon as I get a confirmation from the speaker. The South Hold Awards breakfast will be held on May 21" at the Palais Royal. D. STAFF REPORTS 1. C of A Approvals; Correspondence A. 2005-0308 1308 E. Wayne; Re -roof CATHERINE HOSTETLER: We had a staff approval for 1308 E. Wayne Street, which is the residence of Steve Anella. He was having a complete tear off and replication of his roof, which was staff approved. 2. Director's Report 1. SBCSC 3/10 Cancellation CATHERINE HOSTETLER: South Bend Community Corporation cancelled our get together at Tippecanoe Place. We still plan to have a get together sometime before the end of the school year with them. 2. LaSalle Hotel CATHERINE HOSTETLER: We met with the people from Community Development, (Bob Mathia and Jennifer Hughes), and did a walk through tour of the former LaSalle Hotel. We are working on meeting with the people who are interested in redeveloping the LaSalle Hotel. So this is a work in progress. John Oxian informed Catherine Hostetler that he would like to be kept up to date on what is going on with the LaSalle Hotel. John Oxian and Lynn Patrick stated that they would like to go on a tour of the former LaSalle Hotel with the future developer. We also received some emails about the Moms Civic Auditorium from David Andres to approve or take a first look at what the marquee is going to look like at the Moms Civic Auditorium. They do have some drawings and some mock-ups of what they would like to have done. We have seen them and they look very nice. So, there will be a meeting on this. You had some dates emailed to you and I am going to need to have a response from commission members either at the end of this meeting or by tomorrow; so I can coordinate this with the people at the Morris Civic Auditorium. C. Assistant Director's Report 1. Chapin Park Update CATHERINE HOSTETLER: Julie is at a lecture on the Kessler's Park Projects. She will have a report for us at our next monthly meeting. We did get the Chapin Park Historic District passed and it is now a local historic district. We have got a meeting set up, I believe, for the 30`h at 7:00 pm at the NNN to review the standards with them. Julie created all of our power point presentations. She did a fantastic job on them. She is currently working on our web site as well. We finally have our new web site email address that was just installed today. We should be getting the new revised web site up before the end of April at the latest. Catherine also passed out a copy of the power presentation packet that Julie had completed and presented at the Common Council meeting for commission members to look over. 2. Legal — (nothing to report at this time) IV. OLD BUSINESS Vote on HFLI Commission Assistance Program Contract Catherine presented a copy of the proposed HFLI contract for the commission's approval. (See white copy of contract in meeting packet). JOHN OXIAN: I will make a motion that the contract be approved with the supplementary letter presented by Bob Yapp. GERALD UJDAK: Seconds the motion and it passes unanimously. CATHERINE HOSTETLER: Once the contract has been approved, Mr. Bob Yapp wanted to know if the commission would be interested in participating in the removal of all the aluminum siding on the house located at 1319 East South Street as a workshop. It is in the proposed Bronson Street -South Street-Sunnymede Historic District. An attorney had approached him about doing this. Most of the homes in the Bronson Street area are all aluminum sided; except for one of them. If we ever brought this district in, we would probably bring it in as a conservation district and hope that they would take all of the aluminum siding off and then re -rate the district. JOHN OXIAN: I will make a motion that the house located at 1319 East South Street be selected as an unveiling candidate as suggested on May 14`h' to begin work on removal of the aluminum siding. We agree to take part in this project. This project will constitute one of our workshops as contracted with Historic Preservation Commission and Landmarks Foundation. LYNN PATRICK: Seconds the motion and it passes unanimously. Lynn Patrick also made a notation in the minutes that she thinks the commission needs to meet with Bob Yapp to talk and work with him on picking out a workshop that the commission might be interested in working on for their next project. JOHN OXIAN: I would like to have the staff put together a map and another staff report for 619 Sherman so I can take it to the common council, since I have all of the information now. John Livingston stated that he had spoken with Aladean DeRose about this and she suggested that he send out another certified letter to the owner. John Oxian stated that it does not say anywhere in the Preservation Plan that it is required to send more than one letter to the owner and whatever Aladean DeRose is wanting to do is in direct violation of the Preservation Plan as adopted by the Common Council through resolution. John Livingston said that from what he was told, they want to be sure that everybody has a chance to appeal this. The owner does not live in the city, and the first certified letter we sent her has not come back yet. The other problem we have with this property is that it is already on the code enforcement list. John Oxian said that if Catherine Brucker does decide to put this house into a receivership program then he would pull back on this because he already knows somebody who lives across the street who would like to take this house on a receivership and eventually make the house into a land mark. John Livingston said that he would talk to Catherine Brucker, the director of code enforcement, tomorrow, and get her opinion on the condition of the house and see if they are planning on taking any further action on the matter. John Oxian then asked if he could come with Mr. Livingston when he goes and talks with Catherine Brucker about this matter. Mr. Livingston said that he would relate both John's and his comments and concerns about this matter to her and would let him know what her response was. John Oxian also stated that there were three unique things about this house that he presented the last time. They are as follows: 1. The time period of the house. 2. It is the only brick house in that neighborhood of that style. 3. The stones that were used to construct the front porch. There is no other house in that area except the one kitty comer down the street; which is a duplex and has been aluminum sided. Lynn Patrick suggested that both Mr. Livingston and John Oxian should go to code enforcement together and talk with Catherine Brucker. I think that there is something about that house and about John's life-long association with properties all over town. This house is calling out to John, and I respect his extensive experience and judgment and don't feel that I could second guess that. If the owner is amenable to it; then land marking the house is not going to hurt it; it might even help it. I think we should move on from here. If this is important to our past president; then it is important to me too. V. NEW BUSINESS VI. HEARING OF VISITORS Don Sporleder was happy to report that they were able to save the Erskine Golf Course. He also reported that they were having some success in trying to save the University Club on the Notre Dame Campus. The University Club has received a masonry award, which he hopes will give their views more visibility. VII. ANNOUNCEMENTS AND MISCELLANEOUS Martha Choitz stated that they will be having a dinner to honor Mr. Reid Williamson for all of the work he has done for HLFI. The dinner will be held on April 30`" at one of the theaters in downtown Indianapolis. There will also be other activities as well. VIII. ADJOURNMENT Catherine Hostetler makes a motion to adjourn. Lynn Patrick seconds the motion and it passes unanimously. Meeting adjourned at 8:28 pm. Historic Preservation Commission Minutes: March 21, 2005 % ATTEST: J.m j i/� u-"�.cG , Secretary