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1. C of A Approvals; Correspondence: Leeper Park Bridge Lights; Howard
Park neighborhood.
2. Grant status: Brochure; Decennial Survey of City & County
3. Legal Report
IV.. OLD BUSINESS .
1. LHD Lamp Post blanket approval language
V. NEW BUSINESS
1. Approval of Inspector's Contract
2. Approval of Transcriber's Contract
12/31/2004
-O 3. Review/re-adoption of tentative Preservation Plan before
F 4. Review and Award of Bids for Districts Brochure
VI. ANNOUNCEMENTS, & MISCELLANEOUS MATTERS;
REMINDER TO HPC
CONWUSSION MEMBERS:
PLEASE BRING YOUR PERSONAL
COPY OF A GUIDEBOOK FOR
SOUTH BEND, INDIANA'S
CHAPIN PARK
PROPOSED LC
,L HIST(
DISTRICT AND THE
IC
ACCOMPANYING DOCUMENTS.
STAFF MAILED THEM ON
SEPTEMBER 241H.
THEY WILL BE OF USE DURING
THE PUBLIC HEARING FOR
CHAPIN PARK.
THANKS, CATHERINE 8. JULIE
STAFF REPORT
CONCERNING APPLICATION FOR A
CERTIFICATE OF. APPROPRIATENESS
Date: 10/05/04
Application Number: 2004-0929
Property Location: 521 South Saint Joseph Street
Property Owner: Dismas House, Inc.
Landmark or District Designations Taylor's Field LHD
Rating: Significant/12 Free Classic Queen Anne, built 1898
APPLICATION ITEMS:
Installation of yard light as specified in the City's Yard Light Program
PRESERVATION STANDARDS
IA. The District Environment.
New plant materials, fencing, walkways, streetlights, signs, and benches shall be compatible with the .
character of the neighborhood in size, scale, material, and color. Street lighting should be maintained at
levels recommended by the Illumination Engineering Society. Sources and light posts should be uniform
throughout the district. Lamp fixtures and supporting posts must be similar, in proportion, scale, and
detail to existing historic lamps. Streetlights should be placed so that adequate illumination is afforded to
all sections of the public sidewalks (Page 20).
RECOMMENDATION
Very few streetlights stand in the Taylor's field district, unless they are the cobra headed type.
There are a few existing yard lights in the Town and Country style. They are about 4' to 5' tall and stand
near the front walks. Generally, the lighting in the district is rather sparse.
Based on the guidelines, lighting must be compatible to the district in character, scale, material,
and color. The yard light the Dismas House has chosen would be the historical styled light. In scale and
material, it is consistent with existing yard lights. Concerning character, the yard light is as historic as the
Town and Country style lights. The yard light would not greatly impede the public's view of this very
large and nicely detailed Queen Anne house.
Staff recommends approval of the yard light for 521 South Saint Joseph Street.
Application'' ku
- FOR - J V
Certificate of Appropriateness
Historic Preservation Commission of South Bend & St. Joseph County
125 S. Lafayette Blvd., South Bend, Indiana 46601
IVlailing Address: CUllnty-Clty Building, South Bend, Indiana 46601
Phone: 574-235-9798 • Fax: 574-235-9578 Email: historic@n-dchiana.org
Website: http://communityn- ichiana.org/historic/
A Certified Local Government
OFFICE USE ONLY »»» DO NOT COMPLETE A1W ENTRIES CON ITATArED IN 77U SOX »»» OFFICE L1SE ONLY
Date Received- 0`l ' Z`I. O Z O a _ 09
Application Number — _ 7 �►
Past Reviews: ❑ YES (Date gflnstRmiew)[NO
Staff Approval authorized by: /Q Title:
Historic Commission Review Date: ` u�
i
Local Landmark Local Historic District (Natne)
National Landmark National Register District (Name)
Certificate of Appropriateness:
Denied Q Tabled Sent To Committee E] Approved and Issued
DATE
�ir� S o /�:• ..� 1 ��66/.
Address of Property for proposed work:
Name of Property Owner(s): (Please Print)
Address of Property Owner(s)n: e6!2& SD
Contractor(s) Name: 7W ,[/ 11-
Contract Company Name:
Contractor Addr( !r
City:
Current Use of B
Type of Building
R7er and Street Name
6 '
Proposed Work: F] In-kind E] Landscape CaNew Ej Replacement (not in-kind) Demolition
(more than one box may be clucked
Description of Proposed W rk:
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Owner/Contractor. Fax: 7q Z-3-952-2— e-mail_ /�►�!`�t�r�-�.t�l�cd/1nG�S ���'I
(Pins office mill cones and with only mt due dere �iee)
and /or
titre 2et� o %fsr�.R _ Signature of Contractor
- APPLICATTOt\T REQUIREMENTS ARELISTID O1�iREVERSE SIDE —
I -J MajewzoeA eijeW dTE=EO -tO 62 JOS
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Lamppost Selections Form
Directions-
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below to indicate which style and
color you have chosen.
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STAFF REPORT
CONCERNING APPLICATION FOR A
CERTIFICATE OF APPROPRIATENESS
Date: 10/14/04
Application Number: 2004-1013
Property Location: 312-316 East South Street
Property Owner: Gilbert & Deidre Michel
Landmark or District Designation: Taylor's Field Local Historic District
Rating: Vacant Lot in the District; 316 South is not in the District, but it is a Contributing American
Four Square with Prairie Style influence
APPLICABLE TAYLOR'S FIELD STANDARDS
"About half of the properties include a garage which is either -located at the rear of the property and accessed
from unpaved alleys ... (21)."
"New work may be contemporary or may suggest motifs from the historic buildings. New construction design
should be clearly differentiated from the design of the historic buildings (28).
Aluminum or vinyl siding may be used when it is the only feasible alternative. This siding should be
compatible with the original size and style and with the materials of other buildings in the district (29).
APPLICATION ITEMS:
Construct new 24' by 20' garage on property along with concrete drive that will lead to a graveled area
and the alley.
RECOMMENDATION
The proposed garage would have a hipped roof and 4/12 pitch to reflect the construction of the house. It
would be a two -stall garage, rather plain and contemporary in style, with vinyl or hardi-board siding. The
owner is in the process of choosing either two single garage doors or a double garage door of insulated
steel. The garage will also have a solid panel access door. The proposed site places the garage between
the house and the alley, and maximizes green space on either side of the house.
Staff finds that the scale of the garage is appropriate to the site and the Taylor's Field district. The garage
is contemporary in design and would be distinguishable from the historic fabric of the district.
Staff recommends approval of application 2004-1013.
Application
—FOR —
Certificate, of Appropriateness
Historic Preservation Commission of South Bend & St. Joseph County
125 S. Lafayette Blvd., South Bend, Indiana 46601
Mailing Address: County -City Building, South Bend, Indiana 46601
Phone: 574-235-9798 Fax: 574-235-9578 • Email: historic@micluana.org
Website http://mmmunitymichiana.org/historic/
A Certified Local Government
OFFICE USE ONLY»»» DO NOT COMPLETE ANY ENTRIES CONTAINED IN THIS BOX» -—OFFICE USE ONLY
Date Received 10 -13- Z Oo q Application Number O p i - /013
Past Reviews: YES (Da,ea/lazr Revieru) NO
Staff Approval authorized by: Title:
Historic Commission Review Date: "
Local Landmark Local Historic District (Name) TAY1_Oa'S Et,D
National Landmark E3National Register District (Name)
Certificate of Appropriateness:
Q Denied E] Tabled Sent To Committee E] Approved and Issued
DATE
q cr
Address of Property for proposed work: J Io � SU(d. ? Drect
Street Number and Street Name
Name of Property Owner(s): (Please Print) (1,11Jer l 21 N:td r-c� Hicbe rl
Address of Property Owner(s): '316 S�'��% �t -ee L , �oc441; Herhr/ ; IN [161.01
Contractor(s) Name: HQrelri On' er Tcisiie.� �CIt1sOS
Contract Company Name: C: -t �IZ� Ncut�S hESsc�P���ip l 1 Ci1Cre le
Contra ctorAddress: O4CC keel It ala akwl1 1 !11,53(., 151'7 N. Kenmore; S. Bend, IN 41 2f
L.iK2� lle 5-7q- 7$ii- q72(,
City: ��{11 " Fie t� d Phone: .7?4 -2,s'] -1$!5
Current Use of Building: (1) Farm I
(Single Fantt- Multi-Fanrity - Commercial - Government - Industrial - Vacant -etc.)
Type of Building Construction: IA lborl F(Gst')_
(Wood Frame - Brick - Stone - Steel - Concrete - Other)
Proposed Work: E] In-kind [] Landscape 0 New E] Replacement (not in-kind) E] Demolition
(more than one box nay be checked)
Description of Proposed Work: Ur,'Aruc4 U 24' (20' ,rp -e r,r)
!ilot)G w�1h eonCre}e Cir,JP ihat Will lc4.6 arrtd IPA wren -#o 4kG
a kkeY
Owner/Contractor. "Fax• 5`7�Vg- e-mail 1140ocale1jrfntA•C:enl
Was officr will torts nd wit! ly o designee)
and/or
Signature of Owner Signature of Contractor
— APPLICATION REQUIREMENTS ARE LISTED ON REVERSE SIDE —
Design #2353910/13/2004
*** Take this sheet to the Building Materials counter to purchase your materials. ***
selected aarae with these options,
9 9 P
20' Wide X 24' Deep X 91: High
Hip roof W/ 4/12 pitch trusses 2' O.C.
2x6 Wall framing Material
24" overhang
7/16 OSB Wall Sheathing
1/2" OSB Roof Sheathing ,
12" Textured Hardboard lap Siding
23 yr. Supreme, Onyx Black Shingles
White Vinyl Soffit & Fascia
White Aluminum Regular Roof Edge
Today's cost for materials 'estimated in this design: $ 3226.28
Base garage without options: $ 3847.88
*The base Price includes: 0" Overhang, 2X4 Will Studs,
7/16 OSB Roof Sheathing, 20 yr. Fiberglass Classic - Onyx Black Shingles,
Pine Fascia, Galvanized Regular Roof Edge, 8" Textured Vertical Hardboard Siding,
No Service Doors, No Overhead Doors, No Windows, or Any Other Options.
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1316 COUNTY -CITY BUILDING
227 W. JEFFERSON BOULEVARD
SOUTH BEND, INDIANA 46601-1830
CITY OF SOUTH BEND STEPHEN J. LUECKE, MAYOR
DEPARTMENT OF PUBLIC WORKS
GARY A. GILoT, P.E.
DIRECTOR OF PUBLIC WORKS
October 5, 2004
PHONE 574/ 235-9251
FAx 574/235-9171
TDD 574/ 235-5567
Mr. Gary Mroczka
Chief of Division of Design
INDOT
100 North Senate Avenue
Room N642
Indianapolis, Indiana 46204-2249
SENT VIA FACSIMILE ONLY TO: (317) 233-4929
Dear Mr. Mroczka:
In reference to your September 2, 2004, letter, we are happy to sign an agreement with INDOT to
pay for the cost of lights, maintenance and the electric costs of those lights for the Michigan Street Bridge
over the St. Joseph River in South Bend, Indiana. However, .we have not received 'the proposed
agreement as mentioned in your letter. The capital expense has been appropriated. We would like to
encumber the appropriation before the fund reverts at the end of this calendar year.
Please forward to me a copy of your proposed agreement at your earliest convenience. For
expediency, please fax a copy to my attention prior to mailing it.
A second concern that we have for this project is traffic control. Saint Joseph County is on
course to close the LaSalle Street Bridge over the St. Joseph River for one year for rehabilitation. It
would be a preferred alternate traffic route during your project's construction period. I have forwarded
your information to the County Bridge Engineer to coordinate with you.
Thank you for your cooperation in this matter. Should you have any questions, please do not
hesitate to contact me at (574) 235-5937.
Sincerely,
9, ev
Carl P. Littrell, P.E.
City Engineer
c: SJC-SB Historic Preservation Committee
ENGINEERING ENVIRONMENTAL SERVICES CENTRAL SERVICES STREETS WATERWORKS
CARL LITRELL, P.E. JoHN J. DILLON, PH.D. MATT CHLEBOWSIC - S.k\i HENSLEY JOHN E STANCAn
574/235-9251 574/277-8515 574/235-9316 574/235-9244 574/235-9322
FAx 574/235-9171 FAx 574/277-8980 FAx 574/235-9007 FAx 574/235-9272, FAx 574/235-9728
SOUTH BEND & SAINT JOSEPH COUNTY
HISTORIC PRESERVATION COMMISSION
235-9798
MEMORANDUM ) . DRAFT
Wednesday, October 6, 2004
TO: Toy Villa, Public Works
FROM: Catherine d. Hostetler, Director
RE: Lamppost Lighting Project in Local Historic Districts and Local
Landmarks
Residents and owners of homes in local historic districts throughout the city of South
Bend may participate in the Lamppost project without applying for a certificate of
appropriateness by using the Historic fixture in bronze or black. Owners of Local
Landmark homes may choose the design and color that best compliments their home.
RATIONALE: The lamppost is considered a feature that will not detract from the overall
view of the home. It is being installed by the "direct bury" method which will allow for
long-term use and easy removal without disturbing the landscape. The addition of yard
lights in the local historic districts is not to be considered a substitute for additional
streetlights or the repair and maintenance of existing streetlights.
Please fill in the information below
Name of Owner
Address of Location
Date
Please make COPY and send to HPC for their records.
INSPECTOR SERVICES CONTRACT
The Historic Preservation Commission of South Bend and Saint Joseph County (hereafter
"HPC") and Wayne Doolittle hereby enter into this Contract for the part time services of Wayne
Dolittle as an inspector for HPC, which Contract is:
Whereas. HPC has a purpose to preserve and protect historic structures in South Bend and
Saint Joseph County, Indiana and Wayne Doolittle has the training, knowledge, and experience
to serve as HPC's inspector of historic landmarks and of structures within historic districts;
Now, therefore, the parties agree:
1) Wayne Doolittle will perform the following services for HPC as needed or requested by
HPC:
a) Inspect all Local Landmarks and Historic Districts on a regular basis, looking for
any unauthorized alterations, repairs, renovations, removals, or additions. This
includes buildings, structures, natural landscape items, and man made landscape
items.
b) Inspect properties that have received Certifications of Appropriateness to ensure
that the work being done complies with what was approved.
c) When needed, assist the HPC staff in reviewing new applications for permits.
d) Contact the Building Department to have "Stop Work Orders" placed on any
projects that are in violation of proper HPC authority or Certification.
e) Document all violations in writing and with photographs, and submit this
documentation to the HPC Director or Assistant Director for further process.
f) Keep complete records of all inspections, as well as complete time logs for
services rendered to HPC. The time logs shall be submitted on a regular basis for
purposes of payment for inspection services rendered.
g) Inspect designated properties for compliance with HPC's minimum maintenance
standards, discuss violations with HPC staff, and, if necessary after discussion,
report violators to Building Department Code Enforcement authorities and attend
pertinent Code Enforcement meetings or hearings.
h) Attend HPC meetings as needed or as requested by HPC members.
i) Maintain the confidentiality of all information disclosed to him during the course
of his services, which HPC deems to be confidential, unless HPC consents in
writing to the disclosure of that information.
2) HPC will pay Wayne Doolittle twenty dollars ($ 20.00) per hour for each hour or
fractional part of an hour for which Mr. Doolittle submits proper logs or records of his
service as described above.
3) Payment for Mr. Doolittle's services shall be made on a monthly basis.
4) HPC and Mr. Doolittle anticipate that Mr. Doolittle will provide at least four, but not
more than fifteen hours of service per week. Payment for more or fewer hours of service
per week shall not be made unless HPC or its staff authorize in advance that more or
fewer hours of service be rendered for that period.
5) HPC will provide a desk and work area for Mr. Doolittle in the HPC office for his use in
the tasks and duties set forth above.
6) Mr. Doolittle shall not be designated nor treated as an employee by HPC. He shall be an
independent contractor, and, as such, shall assume and pay in full any and all of his own
payroll taxes, unemployment insurance, workers compensation insurance, or other legally
mandated costs, expenses, or withholdings associated with his work.
7) All work product of Mr. Doolittle that is produced while performing services for the HPC
shall be the sole property of the HPC.
8) The HPC may terminate Mr. Doolittle's services at any time provided that the HPC
notifies him in writing within forty-eight hours of its decision to terminate his services.
Any payment due to Mr. Doolittle at the time of such a termination shall be made to him
no later than the next date on which regular services payment is due.
9) Mr. Doolittle may terminate his services to the HPC upon thirty days written notice
delivered to the HPC at or prior to a regular monthly meeting of the HPC. This notice
period may be shortened if health or other urgent circumstances require.
10) Upon termination of Mr. Doolittle's services, whether by mutual consent or not, Mr.
Doolittle shall property return to HPC any of HPC's materials, documents, or tangible
property of any kind which he acquired from the HPC, or as a consequence of services
rendered for HPC, or which he produced for HPC.
11) This Contract shall remain in effect for one year from its date of execution, and shall
continue in effect for one-year terms thereafter until it is canceled or terminated by either
of the parties.
12) This Contract shall be interpreted according to Indiana Law, and shall bind the parties,
their agents, assigns, and successors in interest.
TRANSCRIPTION -SERVICES CONTRACT
The Historic Preservation Commission of South Bend and Saint Joseph County (hereafter "HPC"
and Kathy Sue Oxian hereby enter into this Contract for the part time services of Kathy Oxian as E
transcriptionist for HPC, to assist the HPC by transcribing minutes of HPC meetings for the year
2004, and such previous meetings as may be necessary.
Now, therefore, the parties agree:
1) Kathy Sue Oxian will perform the following services for HPC as needed or requested by
HPC:
a) Prepare a detailed and complete type written summary transcript from the audio
tapes made by the Director or Assistant Director of each HPC monthly or special
meeting which she agrees to transcribe.
b) Attend those meetings for which she and HPC have agreed that she will transcribe
the taped minutes, without charging any additional fee for such attendance.
However, she shall be excused from attendance if her health or the health of a
family member so requires.
c) Preserve the original audiotapes of each meeting, and return them to the HPC
offices as soon as transcription is complete.
d) Maintain complete and accurate records of the time spent and work performed for
HPC pursuant to this agreement.
e) Maintain the confidentiality of all information disclosed to her during the course of
her services, which HPC deems to be confidential, unless HPC consents in writing
to the disclosure of that information.
2) Monthly, upon receiving and approving transcribed minutes of a previous meeting, HPC
will pay Kathy Sue Oxian a flat fee of $60.00 for each hour that that meeting lasted, from
call to order, to adjournment, regardless of the additional time spent in transcription.
3) The duration of each meeting transcribed, from call to order to, adjournment, shall be a
matter of public record.
4) Ms. Oxian shall not be designated nor treated as an employee by HPC. She acknowledges
and agrees that she shall be an independent contractor, and, as such, shall assume and pay
in full any and all of her own payroll taxes, unemployment insurance, workers
compensation insurance, or other legally mandated costs, expenses, or withholdings
associated with her work.
5) All work product of Ms. Oxian that is produced while performing services for the HPC
shall be the sole property of the HPC.
6) The HPC may terminate Ms. Oxian's services at any time provided that the HPC notifies
her in writing within forty-eight hours of its decision to terminate her services, or before
she has actually attended a meting with the expectation of being asked to transcribe it.
7). Any payment due to Ms. Oxian at the time of such a termination shall be made to her no
later than the next date on which regular services payment is due.
8) Ms. Oxian may terminate her services to the HPC upon thirty days written notice delivered
to the HPC at or prior to a regular monthly meeting of the HPC. This notice period may be
shortened if health or other urgent circumstances require.
9) Upon termination of Ms. Oxian's services, whether by mutual consent or not, Ms. Oxian
shall promptly return to HPC any of HPC's materials, documents, or tangible property of
any kind which she acquired from the HPC, or as a consequence of services rendered for
HPC, or which she produced for HPC.
10) This Contract shall remain in effect from the date it is signed by all parties, until December
31, 2004, or until it is canceled or terminated by either of the parties.
11) If at any time the HPC, the HPC Treasurer, or the HPC Executive Committee determines
that funds are no longer available in the HPC budget to pay for transcription services
through an outside contractor, without compromising other HPC services and operations,
then the HPC shall cancel this contract. If the HPC should find it possible to obtain
adequate transcription services from another person or company for less money than the
amount charged by Ms. Oxian, then the HPC shall cancel this contract.
12) This Contract shall be interpreted according to Indiana Law, and shall bind the parties,
. their agents, assigns, and successors in interest.
9-29-04; 8:45AM; ;5742862115 SF 2/ 3
0rot
,��
inqcompany
814 SOUTH MAW STREET
SOUTH BEND, IN 46601
Estimate Number 22389
September 28, 2004
Catherine Hostetler
Historic Preservation Commission
227 West Jefferson Blvd.
South Bend, 1N 46601
HISTORIC DISTRICT BROCHURE INSERT
1 COLOR
No. Pages : 2
Page Size: 4 1/4 x 11
Stock :80# McCOY SILK COVER, RECYCLED
Inks : 1 Pantone match, 2 sides.
Prep : Printer to scan and modify 9 district maps, set necessary type, show lasers
for approval.
Finishing Trim to size and carton pack
Local delivery.
ESTIMATE TOTALS
Quantity 2,300
Price Prep $772.00
Printing $594.00
Thank you,
Scott Osthimer
574.232.7935 PHONE 574.288.21 15 FAX 877.617■ 1589 TOLL FREE
9-29-04; 8:45AM; ;5742882115 # 3/ _71
printing comOany
814 SOUTH MAIN STREET
SOUTH BEND, IN 46601
Estimate Number 22395
September 28, 2004
Catherine Hostetler
Historic Preservation Commission
County City Bldg
South Bend, IN 46601
NEW HISTORIC DISTRICTS BROCHURE
4 COLOR
No. Pages :2
Page Size: 25 x 11
Stock : 100# McCoy Silk Text, Recycled
Inks : 4 Color Process, 2 sides.
Prep : Printer to reset/redesign from existing brochure, adding color to District Maps.
Show color lasers for 1't proof, Digital Color proof for final approval.
Finishing : Fold to 4 '/4 x 11.
Wrap in convenient packages and carton pack.
Local delivery.
ESTIMATE TOTALS
Quantity
5,000
6,000
7,000
8,000
9,000
10,000
Price Prep
$1,686.00
$1,686.00
$1,686.00
$1,686.00
$1,686.00
$1,686.00
Printing
$2,464.00
$2,708.00
$2,951.00
$3,194.00
$3,437.00
$3,680.00
Thank you,
Scott Osthimer
574.232.7935 PHONE 574-288-2115 FAX 877.617.1589 TOLL FREE
/ Grassroots Preservation Roundup ®:
HWD R C PREs�ERv o
ON TENTATIVE SCHEDULE ' .h
AND ARCHAEOLOGY .
Saturday, October 23, 2004 .
Remember ... finalized information, driving directions, location maps, parking
instructions, and agendas will be sent to you after you RSVP, so be sure to give us your
address and phone number when you call!
10:00 to 10:45 Welcome and Introduction
DHPA Director Jon Smith and other DHPA staff will provide information on
pertinent programs offered through the DHPA that can benefit individuals and
local preservation organizations. Steve Barnett- will introduce us to the
Irvington Historical Society and Bona Thompson Memorial Center.
10:45 to 12:15 Presentations from Preservation Organizations
Representatives from participating organizations may give brief presentations
about their group and can talk about local projects or preservation challenges.
Because a number of groups will be represented, we must limit speakers to
one person from each organization, with 5 minutes maximum per speaker.
12:15 to 1:15 Lunch
Enjoy lunch and network with your fellow Roundup participants.
1:15 to 3:15 Local Tour of Preservation Highlights
There will be two walking tour options, 'which will highlight various
preservation efforts in Indiana. Current plans include:
• A walking tour of historic Irvington, one of Indianapolis' early- twentieth
century suburbs.
• A bus tour of the Kessler -designed Indianapolis Park and Boulevard
System, with a stop at Garfield Park. (Space on this tour is limited to 30
people).
3:15 to 4:00 Dessert Reception
Enjoy dessert and the opportunity to network with new friends.
******************************************************************************
Don't forget ...
Please RSVP no later than Monday, October 18, 2004!
0 4k
INDIANA DIVISION OF
HISTORIC PRESERVATION
AND ARCHAEOLOGY
The Tenth Annual
Grassroots Preservation Roundup
IDEA EXCHANGE
Sponsored by the Indiana Department of Natural Resources,
Division of Historic Preservation and Archaeology (DHPA)
Hosted by the Irvington Historical Society and Bona Thompson Memorial Center
Why?
The "Grassroots Preservation Roundup IDEA EXCHANGE" was created to allow local
preservation organizations the opportunity to:
➢ Meet DHPA staff and learn about state programs and opportunities for historic preservation;
➢ Network with individuals from other local organizations in an informal setting;
➢ Discuss common preservation problems and explore possible solutions;
➢ Share stories of local preservation accomplishments, challenges, and on-going projects;
➢ See preservation highlights of the host community.
When and Where?
Saturday, October 23, 2004 from 10:00 a.m. to 4:00 p.m. in the Irvington neighborhood of
Indianapolis, at the Bona Thompson Memorial Center. (Once you RSVP, we'll send you an
agenda, map and parking instructions.)
What do you need to do?
RSVP to Susan Fletcher, Malia Savarino, or Steve Kennedy in the DHPA Grants Section no
later than Monday, October 18, 2004. Space is limited and an RSVP is required; reservations
will be accepted on a first-come, first-served basis.
Division of Historic Preservation and Archaeology, Grants Section
402 West Washington Street, Room W274, Indianapolis, IN 46204
Phone: 317-232-1646
Fax: 317-232-0693
E-mail: msavarino@,dnr. state. in.us
skennedy@dnr.state.in.us
What do you need to bring?
This event is FREE, lunch and dessert will be provided. Please bring the ideas, stories, and
experiences that you have had in your respective cities, towns, and neighborhoods. In addition,
we ask that you bring information about your organization (flyers, brochures, etc.) that can be.
distributed to your colleagues from other communities around the state.
What should you wear?
Dress comfortably — this is an informal gathering of friends from the field of preservation. Be
prepared for cool fall weather and wear comfortable walking shoes for the afternoon tour.
OHIO RIVER VALLEY CHAPTER
Ohio Valley Chapter of the Association for Preservation Technology International is sponsoring:
Program at Ball State University, College of Architecture
Cathedral Stone Products, Jahn Masonry Restoration Workshop
"Eliminating the Confusion"
Monday, October 25, 2004 -10:00 am to 2:00 pm (lunch included)
This workshop is Cathedral Stone's continuing effort to raise the standards in the masonry
restoration field through training and demonstration. This workshop will introduce you to the
knowledge of the materials and application to ensure repairs last.
Topics included in the workshop are:
• Choosing the proper materials Color issues
• Bonding agents, why they cause failure • Checking patching and pointing
• Preparing specifications • Proper prep work
• Warranties • Cathedral Stone systems
• Estimating for realistic bids • Stone patching demo
• Training, why everyone needs it • Paint stripping demo
There is no cost for this program.
Participants are eligible for 4 AIA CES Learning Units
Location: Room B004 west end of Architecture Building basement
Ball State University, Muncie, IN
Date: Monday, October 25, 2004
Time: 10:00 am to 2:00 pm
Lunch Will be provided
Reserve your spot by contacting: Jonathan Spodek
By Wednesday October 20 email: jspodek@bsu.edu
phone: 765-285-1919
fax: 765-285-1765
For a map of the campus'and driving directions to Ball State visit the website
http://www.bsu.edu/map/ and click on the links. Daily park is available on the upper decks of the
parking deck (#51 on map) accessed from Neely Avenue and the Student Center parking deck (#52
on map) accessed from McKinley Avenue.
TEMPLE BETH -EL
305 W. Madison Street
South Bend, IN 46601
October 13, 2004
Catherine Hostetler
Secretary
Historic Preservation Commission
708 N. St. Joseph St.
South Bend, IN 46601
RE: Chapin Park Historic District
Dear Ms. Hostetler:
I write to you as a past president of Temple Beth -El Congregation. Our temple, located
at 305 W. Madison St. is directly affected by the proposal before you to create an historic
district to be known as the Chapin Park Local Historic District.
The district, as proposed, includes the half block to the west of our main property, an area
bounded by Madison Street on the south, Williams Street on the west, Marion Street on
the north and the north -south alley running between Madison and Marion streets on the
east. We urge you to exclude this area from the proposed historic designation so as to not
adversely affect our congregation and its future.
Temple Beth -El already owns some of the property in this half block area. The lots we
own are used for parking for our members when attending services and other functions at
the Temple. At least one other piece of property in this half block was purchased by one
of the benevolent members of our congregation with intent to donate the property to the
Temple sometime in the future as our need for additional land materializes.
Back in the 1980's, during my term as Temple president, the congregation embarked
upon a long-term plan to grow our congregation and expand our physical facilities in
concert with this growth. This effort began with an addition and renovation that was
completed in 1985. The plan continued with the addition of a very large classroom
building in the 19901s. Future plans for our congregation are such that we would be
desirous of acquiring additional pieces of property in the half block west of our building
as they may become available for sale. We expect our future needs to require additional
property acquisitions. Here to fore, the city has been very supportive of our desire tcf
remain at our Madison street site and grow our facilities and our investment in the
neighborhood at the pace of our own needs, even when our growth required alterations to
or demolition of existing buildings. We hope that this support will continue.
We would view designating the half block to our west as part of an historic district an
obstacle to our future potential growth and as a statement in contradiction of the support
we have had from the city in years past.
This coming year we will be celebrating our 100`h anniversary as a congregation. Since
1949 we have been in our present location and before that we were located at the corner
of LaSalle and Taylor Streets. We have been committed to the near downtown area for
our entire existence. We hope to maintain that commitment, but cannot promise to do so
if property immediately adjacent to ours is designated historic and therefore subject to
preservation.
We ask that the Historic Preservation Commission recommend that the Chapin Park
Historic District ordinance by amended to exclude the half block in question from the
proposed district by re -drawing the southern boundary to coincide with Marion Street.
It is my intent to attend your meeting scheduled for October 18th to request the
commission to recommend modification of the proposed ordinance.
Please share this correspondence with other members of the commission.
Thank you for your consideration.
Sincerely,.-. ,}
_ �-� .moi
Geo6ey I. wman
Past preside t of Temple Beth -El
I THE HISTORIC PRESERVATION COMMISSION
2 OF SOUTH BEND & St. JOSEPH COUNTY
3 MONTHLY MEETING
4
5 MINUTES
6
7 September 20, 2004 7th Floor, Commissioner's Conference Room
8 County-City Building, South Bend, IN
9
10 MEMBERS PRESENT: Martha Choitz, Gerald Ujdak, John Oxian, Diane
11 Wrobel-Illes, Lynn Patrick, Mary Jane Chase,
12 Catherine Hostetler
13
14 MEMBER ABSENT: Joann Sporleder
15
16 STAFF PRESENT: Karen Hammond-Nash, Director
17 Julie Schutte, Assistant Director
18
19 STAFF ABSENT: John Livingston, City Attorney
20
21 ALSO PRESENT: Tom and Ann Price, Elizabeth Farr, Ann Carol-
22 Nash, (City Attorney)
23
24 1. CALLED MEETING TO ORDER
25
26 LYNN PATRICK: Called the meeting to order at 7:30 p.m.
27
28 H. PUBLIC HEARING
29
30 A. CERTIFICATES OF APPROPRIATENESS
31 -
32 1. 2004-0830; 1049 Riverside Drive; replace rear wood storm door; replace
33 original wood double-hung window with glass block window.
34
35 KAREN HAMMOND-NASH: (See staff report). The homeowners are present.
36
37 TOM AND ANN PRICE: Briefly described to commission members the proposed work that is to
38 be done to said property.. They also passed out pictures and written material for commission
39 members. We would like to withdraw the window replacement from the application. Staff and the
40 Commission have given us useful solutions to reduce the water problems we have in the bathroom,
41 especially around the bathroom window.
42
43 JOHN OXIAN: I will make a motion that since you had a non-contributing door when the district
44 was established, which means that there was no original wood storm door, then in this situation
45 and pertaining only to this house, I move to approve an aluminum storm door to replace the
46 existing wooden door.
1
c
47 CATHERINE HOSTETLER: Seconds the motion and it passes unanimously.
48
49 2. 2004-0903-1; 740 Bronson Court; replace wooden retaining wall with stonewall
50 and metal fence.
51
52 KAREN HAMMOND-NASH: (See staff report attached to C of A). The homeowner, Elizabeth
53 Farr is present.
54
55 ELIZABETH FARR: Briefly described the proposed project, a 12" concrete block wall 4' in
56 height with stone fagade,10 corner posts with lights, and metal fence above.
57
58 Several Commission members noted that they needed scale drawings that provided information
59 about the look of the stonework, 'the placement of the posts and lights.
60 .
61 JOHN OXIAN: I will make a motion that this matter be referred to the Standards and
62 Maintenance Committee because more information is needed. A drawing of the proposal is to be
63 submitted prior to the Standards and Maintenance Committee meeting. The Standards and
64 Maintenance Committee then has the authorization to make the final determination on the
65 application.
66
67 GERALD UJDAK: Seconds the motion and it passes unanimously.
68
69 3. 2004-0903-2; 739 Bronson Court; Infill building, 30' x 56' house with 6/12.pitch
70 gable -front roof and 30' x 22' detached garage.
71
72 ELIZABETH FARR: Briefly described to commission members the house she proposes to build
73 on said property. I would like to receive some recommendations and initial guidance for this
74 project.
75
76 LYNN PATRICK: From what the staff report says, they have classified the house as a
77 Contemporary Greek Revival style house; because of the pediment and the layout of the front.
78 There are no Contemporary Greek Revival houses in that neighborhood, or historic Greek Revival.
79 houses, for that matter. It is not consistent with what is in the neighborhood. (See drawing
80 attached to C of A).
81
82 JOHN OXIAN: I will make a motion that you be allowed to build a house on that lot, if the Board
83 of Zoning Appeals allows you to; but, we will work with you on the design and what you will
84 construct there.
85
86 CATHERINE HOSTETLER: Seconds the motion and it passes unanimously.
87
88 B. HEARING OF VISITORS: Dennis Andres, of the Palais Royal;
89 all others wishing to be heard.
90
91 DENNIS ANDRES: Executive Director of the Morris & Palais Royal requested to be heard on
92 account of a proposed sign for the Palais Royal. He passed around several historic photos of the
2
93 Palais Royal that showed the placement of the marquee, the sign for the Palace of Sweets, and the
94 large roof -top sign. He discussed in length the reasons for the sign — to bring in more business to
95 the Palais Royal, and for enhanced visibility of venue above the Vine Restaurant — the location of
96 the sign on the South fagade.
97 Several commission members again reminded Mr. Andres that a sign had never historically
98 been placed in the chosen location and that the sign did not refer to the Rococoesque architecture
99 and glitz of the Palais Royal.
100
101 JOHN OXIAN: I moved to advise for an identifying sign on the south side of the building near the
102 entrance with final approval given by the Indiana State Architectural Historian.
103
104 LYNN PATRICK: Seconds the motion and it passes. Martha Choitz opposed. [6-1]
105
106 JOHN OXIAN: I would like to make a motion that we move the yard. light item to hearing of
107 visitors to enable Toy Villa to make a presentation.
108
109 MARTHA CHOITZ: Seconds the motion and it passes unanimously.
110
111 TOY VILLA from the City Engineering Department made a presentation on the City's Yard Light
112 Project. According to Toy, the project split the cost of the lamppost between the city and the
113 homeowner 50150. The owner would pay the electric bill and the cost of maintenance.
114 The lamps are about five feet tall, and there are three choices from which to choose. The
115 purpose of the project is to increase security in South Bend's neighborhoods, provide uniform
116 lighting, and to possibly remove streetlights.
117
118 John Oxian mentioned that liaisons from historic districts are concerned that this program would
119 cause the removal of streetlights from the district, or in the least not promote the installation of
120 streetlights where streetlights are needed. West North Shore is a district where the entire north
121 side of the street is not lit. John mentioned the liaisons from the districts should be involved in this
122 policy decision before the commission determines how it would proceed on a possible blanket C of
123 A.
124
125 III. REGULAR BUSINESS
126
127 A. APPROVAL OF MINUTES: July 2004; August 2004
128
129 MARTHA CHOITZ: I will make a motion that we accept July 2004 and August 2004 monthly
130 meeting minutes.
131
132
133
134
135
136
137
MARY JANE CHASE: Seconds the motion and it passes unanimously.
B. TREASURER'S REPORT
C. COMMITTEE REPORTS
(Nothing to report at this time)
i�
r
138 JOHN OXIAN: I would like to make a motion that Mary Jane Chase serve as temporary secretary
139 and Gerald Ujdak serve as temporary treasurer until the end of the year.
140
141 LYNN PATRICK: Seconds the motion and it passes unanimously.
142
143 JOHN OXIAN: I have made the following committee changes:
144 1. Budget and Finance — Gerald Uj dak — Chairman
145 2. Historic Districts — Diane Wrobel-Illes — Vice -Chairwoman
146 3. Standards and Maintenance — no Vice -Chair
147
148 D. STAFF REPORTS
149
150 1. C of A Approvals; Correspondence: Leeper Park Bridge Lights;
151 Howard Park neighborhood.
152
153 KAREN HAMMOND-NASH: Staff approved a few in-kind roof replacements, and tree removals
154 for dead and diseased trees. Staff received a letter regarding the Leeper Park Bridge lights from
155 INDOT. Apparently, the agreement between the state and the city has not been finalized, though it
156 was staff s understanding that monies had been set aside for the restoration of the lights. Members
157 of the Howard Park neighborhood are interested in George Kessler's landscape and boulevard .
158 , plan. Gerald Kline, of West North Shore, noted to staff his concerns regarding the city yard light;
159 program the district's need for more streetlights.
160 The DHPA approved HPC's bid documents for the reprinting of the historic, district
161 brochure. The bid documents have been submitted to three printers and the bid deadlines is
162. September 29.
163
164 2. Grant Status: Brochure; Decennial Survey of city & county.
165
166 KAREN HAMMOND-NASH: Staff also has been working on the decennial surveys for the city
167 and the county. HLFI and DHPA agreed to amendments to the county survey, but not complete
168 resurvey. The surveys will be completed in separate printing and this has caused an increase in
169 cost.
170
171 John Oxian noted that his name and office should be added as a signatory and that the secretary's
172 line would also need to be changed.
173
174 Karen noted that the memorandum had been drafted by HLFI, and that they could certainly make
175 those changes.
176
177 3. Legal Report
178 (a) Fair Labor Standards Act; new interpretative regulations
179
180 ANN CAROL-NASH: I reviewed the memorandum that Karen drafted and I agree with what was
181 written regarding approving compensation time for the assistant director.
182
183 MARTHA CHOITZ: I move that we accept the memorandum on fair labor standards.
n
184
185
186
187
188
189
190
191
192
193
194
195
196
197
198
199
200
201
202
203
204
205
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212
213
214
215
216
217
218
219
220
221
222
223
224
225
226
227
228
229
MARY JANE CHASE: Seconds the motion and it passes unanimously.
IV. OLD BUSINESS
1. Chapin Park Local Historic District update
JOHN OXIAN: We received a memo to change the name of the district as proposed by the
neighborhood association from Chapin Park - Park Avenue to simply Chapin Park Local Historic
District.
2. Re -authorize Memorandum of Agreement with Historic Landmarks Foundation
for new City Decennial Survey and amendments to county survey.
KAREN HAMMOND-NASH: If the contract as proposed by HLFI meets with the approval of the
commission with the minor corrections in the names of the signatory; they will then need a
resolution to adopt it and authorize the president and secretary to sign it on behalf of the
commission.
LYNN PATRICK: I will make a motion that we adopt the September 21St Memorandum of
Agreement.
MARY JANE CHASE: Seconds the motion and it passes unanimously.
V. NEW BUSINESS
LYNN PATRICK: It has been recommended that the Historic Preservation Commission and
supported by the County Commissioners require Karen Hammond -Nash to make full restitution of
$552.50 for the stale dated checks; since she was responsible for the timely handling of these fees.
I would like to make a motion that this be an accepted way of dealing with this unusual
situation.
MARTHA CHOITZ: Seconds the motion and it passes unanimously.
1. Accept resignation of Historic Preservation Commission officers.
(Secretary Virginia O'Hair; Treasurer Catherine Hostetler)
MARTHA CHOITZ: I will make a motion to accept the resignation of Virginia O'Hair.
LYNN PATRICK: Seconds the motion and it passes unanimously.
2. Appoint interim secretary & treasurer to serve through December, 2004.
MARY JANE CHASE: I will make a motion that Catherine be allowed to take a leave of
absence from her position as treasurer and be allowed to serve as interim director.
5
L,
w
230 DIANE WROBEL-ILLES: Seconds the motion and it passes unanimously.
231
232 3. Accept resignation of director
233
234 LYNN PATRICK: I will make a motion to accept the resignation of the current director, Karen
235 Hammond -Nash.
236
237 DIANE WROBEL-ILLES: Seconds the motion and it passes unanimously.
.238
239 4. Review applications received for director position
240 5. Authorize staff attendance at O'Brien Conference
241
242 MARY JANE CHASE: I will make a motion that Julie and Catherine be allowed to attend the
243 O'Brien Conference in Madison, Indiana.
244
245 LYNN PATRICK: Seconds the motion and it passes unanimously.
246
247 VI. ANNOUNCEMENTS & MISCELLANEOUS MATTERS:
248
249 LYNN PATRICK: I went down to Leeper Park with Wayne and took pictures of the trees that
250 they want to limb up in Leeper Park. I also met with the city. forester and went over with him the
251 pictures that Wayne had taken. I have indicated on these photographs where the city forester.
252 wants to make the cuts and why. (Refer to the pictures that Lynn Patrick brought in).
253 I would like to make a motion that we reverse our earlier decision regarding C of A 2004-
254 0610; and that we modify it to say trim trees at Leeper Park and in front of pumping station as
255 described.
256
257 CATHERINE HOSTETLER: Seconds the motion and it passes unanimously.
258
259 VII. ADJOURNMENT
260
261 GERALD UJDAK: I will make a motion to adjourn the meeting.
262
263 LYNN PATRICK: Seconds the motion and it passes unanimously. ADJOURNED 9:30 PM.
Z
ado INDIANA DEPARTMENT OF TRANSPORTATION
b 100 North Senate Avenue
Room N755
p Indianapolis, Indiana 46204-2249
��TOFP�54 (317) 232-5533 FAX (317) 232-0238
An Equal Opportunity Employer a http:11www. in.gov/dot
JOSEPHE. KERNAN, Governor October 4, 2004
J. BRYANNICOL, Commissioner Writer's Direct Line
317-232-5210,
Historic Preservation Commission of
South Bend and St. Joseph County
City -County Building, Room 1123
227 West Jefferson Blvd.
South Bend, IN 46601
Re: MOT Project STP -5571( ), Des. 9901690, improvement of the crossing of SR 23 over the
railroad at Granger, St. Joseph County (refer to the enclosed graphics)
The above referenced Indiana Department of Transportation (INDOT) project is an
undertaking of the Indiana Division of the Federal Highway Administration (FHWA-IN). This letter
discusses the project and is written as part of the early coordination phase of the environmental
process. We are requesting your input and comments on any environmentally damaging effects of
this undertaking in order to prepare an environmental study. If no response is received within 45
days, it will be assumed that you feel that no significant environmental damage will result from this
project.
Section 106 of the National Historic Preservation Act requires that FHWA-IN consider the
effects of the project on historic properties (historic resources), i. e., historic in the sense of being
eligible for the National Register of Historic Places. MOT, as the project applicant, has been
authorized by the FIIWA-IN to initiate Section 106 consultation for this undertaking. For the
purposes of Section 106, the "area of potential effect" (APE) for archaeological resources coincides
with the project limits. The APE for other kinds of cultural resources is considered to be the area
within project limits plus the properties that are adjacent to project limits. Per the "FHWA Indiana
Division Section 106 Consultation Procedures" and 36 CFR 800.2(c), the FHWA-IN and the Indiana
State Historic Preservation Officer (SHPO) are historic resources consulting parties for this project,
and this letter invites other parties to be consulting parties to participate in efforts to identify historic
properties that may be affected by this project, assess the effects of the project on those resources,
and seek ways to avoid, minimize, or mitigate any adverse effect on historic properties. Those other
parties are the St. Joseph County Historian, the Historic Preservation Commission of South Bend
and St. Joseph County, the Northern Indiana Historical Society, the Michiana Jewish Historical
Society, the South Bend Heritage Foundation, and the Historic Landmarks Foundation of Indiana.
In regard to historic resources, if no written response is received from an invited consulting party
within 30 days expressing a desire to be a consulting party, it will be assumed that they have no
concerns, and that party will not be considered a consulting party for this project. In accord with 36
CFR 800.3(f), we request that the SHPO notify this office within 30 days if the SHPO is aware of any
party, other than those listed above, that may be entitled to be an historic resources consulting party'
for this project. If the SHPO or any invited consulting party responds in writing to this letter, they
are to send a copy of that response to the FHWA-IN at the address at the end of this letter.
In the project area SR 23 runs east and west. The existing highway has two 12 -foot travel
lanes with 11 -foot shoulders. The existing right-of-way width along SR 23 is basically 40 feet, but it is
50 feet wide west of Adams Road and 50 feet wide east of Bittersweet Road on the south side of the
highway. Land use in and adjacent to the -project area is basically commercial and residential.
However, there are also some fields or open areas and some wooded land along the project.
Numerous trains cross SR 23 in Granger, and this results in traffic congestion and backed -up
traffic delays. There is a need to alleviate this situation, and the purpose of the proposed project is to
do that. Eight alternates have been under consideration for this project. It has been difficult to
decide what to do to alleviate the traffic problem, and MOT has sought public and community
input by holding three public meetings at Granger and by forming a Community Advisory
Committee (CAC) and meeting with them three times at Granger. Based upon engineering and
environmental considerations, cost, and public and community input, the eight alternates were
reduced to three build alternates (1, 4, and 8) plus the no -build alternate (7).
Alternate 1 would improve SR 23 on existing alignment and would have an at -grade crossing
at the railroad. Alternate 4 would move SR 23 about one block north of existing SR 23 in Granger
and includes the construction of a large bridge over the railroad. Alternate 8 would move SR 23
about 1700 feet south of the existing railroad crossing and includes the construction of a bridge over
the railroad. Further input and deliberation has resulted in the conclusion that, everything
considered, Alternate 1 appears be the best overall alternate, and it is the alternate that MOT is
pursuing as the recommended alternate.
Alternate 1 begins about 2700 feet west of the existing SR 23 railroad crossing and extends
east on existing alignment to about 2100 feet east of the railroad crossing. There would be two 12 -
foot travel lanes each direction and a 12 -foot center, two-way, left -turn lane. Along each side of the
highway would be a 2.5 -foot curb and gutter section and 6 -foot wide sidewalks. The sidewalks would
extend from Adams Road east to essentially the end of the project. This alternate would also include
improvements at the intersections of SR 23 with Adams Road, Princess Way, Herbert Street,
Bittersweet Road/Main Street, and Bittersweet Trail. It is thought that construction would be done
in phases and that traffic would be maintained during construction on the existing facility.
A small amount (ca. 0.75 acre) of new permanent right-of-way would be needed at various
places along Alternate 1. In addition, some temporary right-of-way would be needed for such things
as drive reconstruction and working room during construction.
No buildings are to be taken by Alternate 1. No threatened/endangered species are known
that would be impacted. No wetlands or streams of any size would be involved in the project as
proposed. O ne property is known along Alternate 1 that may be historically significant. That
property is Yesterday's Restaurant which is on the south side of SR 23 in downtown Granger. No
significant archaeological sites are known that will be disturbed by the project.
LRS/CHT/ct
enclosures
Mr. Robert Tally, Division Administrator
Federal Highway Administration
Federal Office Building, Room 254
575 North Pennsylvania Street
Indianapolis, IN 46204
Sincerely, /
Lyle R. Sadler, Manager
Environmental Assessment Section
Division of Environment, Planning, and Engineering
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Julie Schutte -1553 Dunham Rehabilitation Specifications Page 1 '
From:
"Michael Divita" <MDIVITA@ci.sodth-bend.in.us>
To:
<JSCHUTTE@co.st joseph.in.us>
Date:
10/12/04 5:48PM
Subject:
'1553 Dunham Rehabilitation Specifications
Julie,
Following are the specifications for the exterior rehabilitation of
1553 Dunham Street. The Housing Development Corporation delayed its
initial rehabilitation schedule from what I had originally laid out to
.ensure it met federal requirements for addressing lead-based paint. We
are still working on finishing up the necessary specifications in that
regard, but since the lead paint work mainly concerns the interior of
the home and HPC's review is in regard to the exterior, I am sharing the
rehabilitation specifications now.
We anticipate that the specifications will be complete and ready for
bid next week. If possible, we would request that HPC offer any
comments or areas of concern to us by October 22. If you have any
suggestions or questions about the specifications or intended
rehabilitation, please contact me and we can discuss with the housing
inspector who created them.
Thanks for your assistance!
Roofing:
1. Tear -off all roof coverings down to bare wood deck on house.
Replace or repair all deteriorated framing members. If needed on all
areas install 7/16" OSB sheathing over decking to provide level and
adequate nailing surface for new roofing. Install 15# felt over
decking, "Ice & Water shield" along all eaves and in valleys, metal
drip edge along all roof edge, appropriate pipe boots and ridge roof
vents for proper attic ventilation, Install a new step flashing at all
roof to vertical transitions. Install 235-240 Ib., 25 year, dimensional
Owens-Corning fiberglass strip shingles or approved equal on all pitched
roof surfaces. The flat roof in back above kitchen will need to be
replaced also down to the bare wood deck. Replace or repair all
deteriorated framing members. If needed on all areas install 7/16"
OSB sheathing over decking to provide level and adequate nailing surface
for new roofing. New roofing to be EDPM rubber roofing to be installed
to manufacturer's specs.
Demolition & Framing:
2. Remove chimney down below roof line and frame back in for new roof.
Remove door and flat roof on 2nd floor east side of house above porch.
Then frame in for new window, size to match other 2nd story windows.
Also frame in and deck roof to match existing pitch of porch roof.
Remove both kitchen doors and frame in the center door for the
installation_ of a window. Size to match other existing window in the
kitchen.
Demolition & Framing:
3. ( Option 2 ) Remove chimney down below roof line and frame back in
for new roof. Restore door and jamb on 2nd floor above front porch and
install new Larson value storm door. The flat porch roof will need to be
replaced also down to the bare wood deck. Replace or repair all -
Julie Schutte,_ 1 -
55533 Dunham Rehabilitation Specifications Page 2,
deteriorated framing members. If needed on all areas install 7/16"
OSB sheathing over decking to provide level and adequate nailing surface
for new roofing. New roofing to be EDPM rubber roofing to be installed
to manufacturer's specs. Also install new hand railing around flat
porch area. Matching front porch hand railings. Remove both kitchen
doors and frame in the center door for the installation of a window.
Size to match other existing window in the kitchen.
Soffit Fascia & Gutters:
4. Remove all old gutters, soffit and fascia. Remove sub -fascia board
on all eaves and plum cut all rafters then install new 2x6 construction
wood sub -fascia. Install new aluminum fascia and vented soffit, soffit
to be level with new sub -fascia Furnish and install new .027 ga.
seamless aluminum gutters and down spouts. Gutters and down spouts
shall be hung and secured in a manner that effectively carries away
storm water. Down spouts shall be installed, so all gutters are
serviced by at least one. Install 24" down spout extension with
elbows at terminal ends of each down spout and splash blocks shall be
installed at terminal ends of each down spout extension.
Foundation:
5. Replace spalled or deteriorated brick and tuck -point loose or
deteriorated mortar joints. Remove all loose existing coatings on wall
surface and cover with 2 coats of a proven waterproof coating. ( i.e.
Tamoseal ). A block wall needs to be installed in the south east corner
of the basement. This wall is for enclosing an old cellar room that
extended out under the front porch. The wall will be 15' long and go
from the floor to the ceiling.(approx. 7') The exterior side of the wall
will need to be sealed with 2 coats of foundation coatings. Then it will
need to be back filled with dirt so that the restored porch can be
installed.
Doors:
6. Install new 32" pre hung insulated 9 lite steel door in kitchen.
Paint all sides of door and jamb with two coats of exterior latex paint.
Install Kwikset brand, model 400t lock set and model 660 deadbolt or
approved equal, keyed alike on all exterior doors. Repair all
installation damage to adjacent surfaces, interior and exterior. The two
front doors and 2nd floor door will need to be stripped and refinished
(restored) back to original condition. The jambs will only be repaired
and painted. Both front doors will have installed new Larson full view
storm doors. The kitchen and 2nd floor door will have a Larson value
core door.
Porch & Steps:
7. The removal of all the porch floor, post and hand railings. Only
leaving porch beam, soffit and roof. Install new porch piers to carry
the new floor and roof . Install 4x4 post columns and 2x6 treated floor
joist 16" o.c. and box plates. Install 1x4 fir floor decking then use a
1 x8 treated skirt board to cover the edge of the flooring and box plate.
Install treated lattice from the bottom of the floor joist to the
ground. Wrap columns post with 1x6 treated lumber, using all treated 2x2
spindles with a 2x4 top and bottom plate for spindles and then use a 2x6
top hand rail. The hand rail left (west) of steps will only have a half
post wrapped with 1x6 and a 2x8 block on top with hand rail and spindles
going from post back to the wall. The back kitchen door will have a
Julie Schutte - 1553 Dunham Rehabilitation Specifications Page 3
precast concrete steps with a hand rail.
Windows:
8. Replace all windows with thermopane double hung vinyl replacement
windows with screens except in 2nd floor closet above kitchen will have
square vinyl replacement window with screen. Prepare window openings for
installation, fill voids with fiberglass insulation, and seal to prevent .
_drafts. On the exterior extend window sills out past siding then wrap
the sills and jambs with aluminum for a maintenance free exterior.
Siding:
9. Repair and replace any damaged or missing vinyl siding on both
sides, back and front porch of house. Remove all the aluminum siding and
stone from the front of house and haul away. Install 1x6 wood trim
boards on the corners and around both of the windows, also install 1x10
cornice boards up the rakes of the eaves. Then wrap all trim with
aluminum. Install triple 3" vinyl siding on the front of the house.
Michael Divita
Planner
City of South Bend .
Division of Community Development
1200 County -City Building
227 W. Jefferson Blvd.
South Bend, IN 46601
Phone: (574) 235-5843
Fax: (574) 235-9697
mdivita@ci.south-bend.in.us
su&14,,vi
P, t
The front left porch column has settled and the base of the other has rotted. The porch floor has been
carpeted. There are large sections of carpeting missing and I would surmise that the floor should be
replaced. All windows are original and are one over one. There are some remaining aluminum storms.
The siding is for the most part in good shape. It covers ole insulbrick siding and then probably wood
clapboards. The foundation is brick under the original home and pored cement for the addition. Some
re -pointing should be undertaken. The roof was done poorly and may have two other layers
underneath. The home is empty at the moment but looks like someone is working on the inside.
Wayne Doolittle
Inspector
1553Dunham October 13, 2004
4
THE HISTORIC PRESERVATION COMMISSION
i OF SOUTH BEND & ST. JOSEPH COUNTY
MONTHLY MEETING
MINUTES
October 18, 2004
41h Floor, Council Chambers,
County -City Building, South Bend, IN
MEMBERS PRESENT:
Martha Choitz, Mary Jane Chase, Gerald Ujdak,
John Oxian, Lynn Patrick, Joann Sporleder, Diane
Wrobel-Illes
STAFF PRESENT:
Catherine Hostetler, Director
Julie Schutte, Assistant Director
John Livingston, City Attorney
ALSO PRESENT:
Kohn Hodgson, Todd Zeiger, (HLFI Director),
Nora Geissler, Liz Dube, Theresa Sedlack,
Geoff Newman, Rev. Tab Roehrs, David Mirkin,
Susan Fezy, Daniel Slattery,- Veronnica Towne,
(others also attended the meeting who did not
speak, see attached sign -in sheet)
I. CALLED MEETING
TO ORDER
JOHN OXIAN: Called the meeting to order at 7:30 pm.
II. PUBLIC HEARING
A. CERTIFICATES OF APPROPRIATENESS
1. 2004-0929; 521 South St. Joseph-Dismas House; yard light ,.
JULIE SCHUTTE: (See staff report attached to C of A). Homeowners were not
present.
Joann asked if a designated spot had already been picked for the yard light; Julie stated
that it would be installed near the walkway going up to the residence.
JOANN SPORLEDER: I move that application 2004-0929, the St. Joseph-Dismas
house, that placement of a yard light be approved as presented by staff.
MARY JANE CHASE: Seconds the motion and it passes unanimously.
2. 2004-1013; 316 East South Street; garage
CATHERINE HOSTETLER: (See staff report attached to C of A). Homeowner,
Gilbert Michelle, was present with his contractor. His contractor brought in a sample of
the siding they propose to use on said garage.
John Oxian asked if they propose to install the same type of siding that is already on the
garage now; and what type of garage door they plan to install on the garage.
The homeowner stated that he was looking at using either vinyl or hardi-board siding.
His contractor stated that the hardi-board siding would come close to matching the siding
that is already on the house now. The homeowner also stated that he is planning on using
just one single garage door.
JOANN SPORLEDER: On application 2004-1013, 316 E. South Street, staff
recommends approval of application and we would confirm that with the added notion
that the siding selected in width should match that of the existing house as close as
possible.
GERALD UJDAK: Seconds the motion and it passes unanimously.
B. CHAPIN PARK PUBLIC HEARING
CATHERINE HOSTETLER: Each side pro and con will have a main speaker who
will give their introductory statement that will last for five minutes and that will be
followed by support of those of that position and they will be limited to a three minute
time frame.
At the podium we have included a reminder to state your name, address, and if you
are a property owner in that district, and then to give your three minute or five minute
talk. The people who are against or have reservations about the district will then be able
to give their side of it followed by three minutes each.
John will then allow the neighbors in favor to rebut. The commission will close the
public discourse and address questions to the homeowners and have the homeowners
address questions to the commission.
People who spoke in favor of Chapin Park becoming an historic district
KOLIN HODGSON: I have lived at 807 Ashland for ten years. I have been a member
of the Chapin Park Neighborhood Association almost three years. I was also a member
of the association's committee that was assigned to establish the rules set out in the
guidebook for the proposed Chapin Park Local Historic District that we're considering
here tonight.
We did this for a few simple reasons. Our neighborhood is bordered on the east side
by Memorial Hospital and the South Bend Medical Foundation; and on the west side by
the Portage Avenue Commercial Corridor; and on the south side by the city of South
Bend.
The commercial boundaries represent for our neighborhood a potential for
encroachment on the neighborhood. Memorial Hospital, one of our biggest neighbors,
has been meeting with the Chapin Park and River Bend neighborhoods for the past two
years to discuss our common issues. Hospital officials have promised not to encroach on
the neighborhood and we are grateful for the current administration's respect and
consideration; however, this has not always been the case in history. If you look at an old
photograph of Lafayette Street between Navarre and Lamont you would see a row of
residential homes on the east side of Lafayette; that property is now parking for Memorial
Hospital. As long as future hospital administrations honor their pledge then we have
nothing to fear from the hospital itself; however, this doesn't mean we are out of the
woods. For example, the OBGYN practice on the west side of Lafayette has recently
expanded and taken over another lot of the neighborhood. The continued growth of the
hospital with the new heart center this year and a new cancer center next year makes new
businesses around the hospital more likely then ever. Things like coffee shops,
restaurants, short term lodging, more medical practices and medical services, and more
parking, all could be a viable commercial growth on our east border that's not growth
that's instigated by the hospital itself. The South Bend Medical Foundation and
Memorial Hospital both continue to grow and demand more of these services.
Now to the west the Portage Corridor is seeing revitalization thanks to the efforts of
the Near Northwest Neighborhood Association and the Portage Corridor Steering
Committee. While commercial development there is low at the moment the potential
impact in our neighborhood may increase as that revitalization continues.
In addition to the protection of private property in the neighborhood from encroachment
the Chapin Park board was also concerned with the protection of common property.
2
The brick streets that connect our homes would be protected by this ordinance and the
same is true for the old street lights that lent to the over all charm of our historic streets.
In the case of new construction under this ordinance, the standards require that the
buildings be of the same proportion and style so as not to detract from the historical look
of the neighborhood. Unfortunately, historic district status isn't a perfect antidote to the
problems of encroachment and preservation of our common resources. The protection
the local historic district status gives us comes with a price. The fact is everyone in the
neighborhood has to give up some autonomy in exchange for this protection.
When the Chapin Park Committee first reviewed the rules governing the current
historic districts in South Bend we found them to be very restrictive. Through give and
take with the HPC and Chapin Park representatives we have it on a new set of standards;
the standards we have before us today. Those standards do represent opportunity for
protection. Now would adoption of these standards guarantee protection from any threat,
the answer is no. Does the adoption of those standards mean that local historic district
status can never be repealed, again the answer is no. Is the adoption of these standards
the only action we can take to maximize protection of our neighborhood; the answer is
yes. Local historic district status is the only measure that has not yet been taken to
protect the Chapin Park neighborhood; which South Bend residents have occupied and
admired for more then a hundred years.
My request to the commission tonight is that you listen carefully to the views
expressed. We ask you to make the appropriate recommendation to the Common Council
with regard to the proposed local historic district ordinance for our neighborhood.
NORA GEISSLER -- 315 W. Navarre Street -- Homeowner for eleven years — renter
on Lamont Terrace
LIZ DUBE -- 614 Portage Avenue — homeowner at current address three years
Lamont Terrace two years.
TODD ZEIGER — HLFI director — office located at 402 W. Washington Street.
Historic Landmarks Foundation works with a number of commissions around the state'
of Indiana. I have found that with our work across the state that these commissions
and these local districts provide a tool for those who live in the neighborhoods. It
provides a tool for those folks who want to find technical assistance on how to rehab
their homes and other important information. We find these guidelines to be very much
an economic matter of protection of everyone's investment. If there is any we can
lend our help now or with ongoing conversations about this new district, we would be
glad to help.
THERESA SEDLACK — 817 Forest — homeowner for five years.
People who are opposed to Chapin Park becoming an historic district
GEOFF NEWMAN — 2116 Willow Lake, Mishawaka - Temple Beth -El -- past
president.
The Chapin Park historic district as proposed presents very serious concerns for our
congregation. Byway of background next year will mark the 100`h year that Temple
Beth -El has been in existence. In our early years we were located on the corner of
LaSalle and Taylor Street.
In the late 1940's we built and moved to our present location at 305 W.' Madison, the
southwest corner of Madison and Lafayette.
As I am sure you can appreciate we have had a long history of being committed to the
near downtown location, and in particular a long history of being committed to the near
northwest side of our city. We want very much to be able to maintain that commitment.
In the 1980's our congregation faced a significant crossroad with regards to its
physical plant. We were in need of more space under roof for our growing membership.
We were in need of additional parking to accommodate attendance at temple services, in
religious school education, and in other temple functions. We were in need of important
renovation of the building built in 1949; in order to preserve its structural integrity and
enhance its warmth, attractiveness, and function.
At that time we had a choice, one to leave the downtown area and perhaps acquire a
large portion of land in the outskirts or suburban area of the city and build a new
building; or two to stay, renovate, and expand our facilities at the Madison Street site.
We chose this second option. Since then we have undergone not one; but, two extensive
additions and modifications to our building. The most recent of which was the addition
of a large classroom facility completed just recently in the latter part of the 1990's.
At this time our facility is the dominant structure in the square block founded by
Williams on the west, Madison on the south, Lafayette on the east, and Marion on the
North. In fact, I think it is fair to say that Temple Beth -El is a very significant anchor to
securing and maintaining the near northwest part of our city as a vibrant and viable
neighborhood. It is this vibrancy I am sure that is in part given rise to the pro and
opposed creation of the Chapin Park Historic District.
It is not that we at Temple Beth -El are opposed to the establishment of such a district;
but, it is out of a concern for our future growth and possible expansion that we are
compelled to object to the boundaries of the district as they are proposed.
Since we now occupy the entire eastern half of the square block that I referred to a
moment ago, we can only grow to our west when it becomes necessary to enlarge our
physical plant and growing needs. We can only look to the west when it becomes
necessary for us to provide additional parking for our members in the use of their temple.
We are extremely concerned that by including the area immediately to the west of our
complex and the proposed historic district we will be unable to expand and grow in the
future. I might add that we currently own two of the properties in question and they are
presently used for parking, paved over with asphalt and not really worthy of preserving.
Further, though I am certainly no expert as to the historic value of houses presently
standing in the half block to our west, and though I certainly mean no discredit to those
properties or their present owners, it does not appear to me that any of the houses in this
immediate area, except for the one on Marion Street, are architecturally significant or that
the proposed historic district would in any way be weakened or denied.
If it is a desire of this commission to recommend to the South Bend Common
Council that the ordinance creating the historic district be approved; then I hope you will
make this recommendation contingent upon the ordinance being amended to fix the
southern boundary as I have suggested. The future of Temple Beth -El may well hang in
the balance. I might add one final point; that myself and other temple members would be
willing to work towards a suitable compromise if our position is deemed unacceptable in
your deliberations.
DAVID MIRKIN — 112 W. Jefferson, Suite 400 -- Chuck Simon, President, Vice
President.
F11
W
REV. TAB ROEHRS — 609 Portage Avenue — homeowner for fourteen years
SUSAN FEZY - 810 Park —parents bought house originally in 1947/48 — purchased
house from parents in 1974.
DANIEL SLATTERY — 754 Leland Avenue — homeowner for thirteen years — prior to
this address he lived on Riverside Drive.
VERONNICA TOWNE -- 328 W. Marion — homeowner for fourteen years
Rebuttal
KOLIN HODGSON: I have a lot of respect for people who have been in the
neighborhood for a long time that have taken care of their homes and have improved their
homes. I think in the last ten years we have improved our home as well. 'I also think that
there is some misinterpretation of the way the standards would be enforced. I can think
of a few examples with my house in particular where something I have done is not
recommended; but, that's also something I can go ahead and do because it's in the not
recommended category, not the restricted or not allowed category. I have heard some
comments tonight about restrictions that I don't think are correct.
I think that we all could stand to take a little closer look at the standards and that's
something that the Chapin Park board would like to do with some members of the
commission. I don't know if you have been approached on that or not? Have you been
approached to have another meeting with us? (Commission answered no), you may be
soon.
The Chapin Park board obviously thinks there is some value to having the protection
that the proposed ordinance would allow us. And as I said before, none of us are under
the impression that we would have absolute authority over our own destiny and thatthere
would never be any encroachments or any poor low standard housing ever under "any
circumstances.
We also feel that if we have an opportunity to protect the neighborhood, we have a
responsibility to take a look at that opportunity and weigh both sides and see if it is
appropriate for us. To this point what we have done is we have put together standards
with the Historic Preservation Commission that we think could be acceptable to the
neighborhood and. acceptable to South Bend at large._ We still feel that we have done
that. We don't look at this commission as aboard that would restrict people from living
their lives or enjoying their homes. I personally don't feel that way and I don't think I
have seen that behavior from this board.
Questions and comments made by commission members
John Oxian made the following comments:
1. What the difference was between shall and should regarding the standards.
2. There is a house on Marion Street that is a landmark and Temple Beth -El should sit
down with the individuals from Chapin Park and the commission and try and come up
with some sort of compromise. 11 1
3. Temple Beth -El should also be open to moving houses instead of demolishing them.
4. The people that are opposing the standards should sit down and read through them
thoroughly and if they don't understand them, and if we approve them, then they
should come back and ask the commission to interpret the standards for them.
5
5. Out of the number of C of A's that we have had before this commission, we have
possibly turned down only five in thirty-one years. This is one of the most lenient
commissions in the United States and this commission has only gone to court twice in
thirty-one years.
Lynn Patrick made the following comments:
1. The small single bungalows that were built in the 1920's are also considered historic
and have tremendous worth.
2. Agreed that the HPC is one of the most lenient commissions in the state and are
willing to negotiate with people to come up with workable solutions.
3. Agreed Temple Beth -El and commission members should have a future meeting to
discuss a compromise for the historic homes on Marion Street.
(Other commission members made general comments as well)
John Oxian stated that the day that the district is established by the Common Council is
the starting point from where you make a judgment on a house, or building, or anything
else. We as a commission cannot judge your house, or your building, or anything else
from what existed prior to that time.
LYNN PATRICK: I would like to make a motion that we take this before the Common.
Council within the ninety days after we have met with Temple Beth -El and interested
neighborhood residents and come to an understanding and resolution of our
disagreements.
GERALD UJDAK: Seconds the motion and it passes unanimously.
John Oxian stated that according to the bylaws and resolution number nine that hearing of
visitors should be at the end of the agenda.
Don Sporleder stated that on November 15`h is the 12T' annual Indiana Conference on the
environment. It is scheduled for an all day session in Indianapolis. I would also
encourage the input of the commission at that session which is sponsored by I&M and the
Department of Natural Resources. I also had an opportunity to spend some time with
INDOT and the federal highway Commission in Bloomington at the workshop on the
Transportation Enhancement Program. That is an arena that is very important because it
does fund historic projects, transportation, as well as the trail projects. We do have that
Michigan Street linkage of the east and west portions of Leeper Park, which would be an
ideal thing for consideration for transportation enhancement funding. The middle of
January is the deadline for those applications, so let's see what we can do.
III. REGULAR BUSINESS
A. APPROVAL OF MINUTES — (September's minutes)
MARTHA CHOITZ: I will make a motion to accept the minutes for September.
GERALD UJDAK: Seconds the motion and it passes unanimously.
B. TREASURER'S REPORT — (nothing to report)
C. COMMITTEE REPORTS
Appointed nominating committee
1. Joann Sporleder
2. Gerald Ujdak — Chairman
3. Diane Wrobel-Illes
D. STAFF REPORTS
1. C of A approvals; Correspondence: Leeper Park Bridge Lights;
Howard Park neighborhood; 1553 Dunham; 106 Review — SR23
E
2. Grant Status: Brochure; Decennial Survey of City & County
CATHERINE HOSTETLER: Correspondence on the Leeper Park Bridge Lights is
included in your meeting packet along with a response from Carl Littrell to the Division
of Design and MOT.
John Oxian stated that he had maps for the Kessler Plan.
JULIE SCHUTTE: We also received an email from Michael Divita from Community
Development regarding the Summer Street Model Block Project in the St. Casmier
National Register District. They have purchased 1553 Dunham Street and have included
some of their specifications for renovations to the exterior of the property. They would
dike comments from HPC by October 22°d, which is this Friday. (Refer to specifications
listed in email enclosed in meeting packet).
JOHN OXIAN: You inform them that we are not going to give them an answer by
October 22"a' We want an extension; because, I am going to put it into Gerry's
committee. I would like his committee to review it and give a recommendation to us as a
commission with the number of changes that they want to do to that house: This is a 106
Review so I am going to put it into the St. Casmier District Committee.
JULIE SCHUTTE: They have also sent an email saying that they are having a meeting
on October 28th at 5:30 pm at St. Mary's Polish National Church. Gerry stated that he
would get his committee together and meet with them
CATHERINE HOSTETLER: We have got the bids for the brochures. (See copy of
Rink Printing Company estimate for historic district brochures in meeting packet). All
the paper work was submitted down state for the survey of city and the resurvey of the
additions to the county survey. They estimate it is going to cost an additional $8,000.00.
dollars for the two publications over and above the $19,000.00 that is already there and
the $11,000.00 that we have already encumbered and the additional $8,000.00 that they.
are asking for the two publications of which we only have to pay $6,700.00.,
LYNN PATRICK: I will make a motion that we look into encumbering the funds and
verifying that Rink Printing Company will stand by their price; I would recommend at
least six months and then try to wrap this up after we have brought in this new.district
and made the other changes and then do the printing. I also move that we do go over the
5000 for the four color process redesign of the existing brochure and adding the color to
the district maps and keep it as written on the other side of the paper for scanning and
modifying the nine district maps. The price would be $1,366.00 dollars for scanning,
modifying, and printing the district maps; and 5000 for the reset and redesign of the
existing brochure; and printing to be 5000 printed at the cost of $4,150.00 dollars.
MARY JANE CHASE: Seconds the motion and it passes unanimously.
3. Legal Report — (nothing to report at this time)
IV. OLD BUSINESS
LHD Lamp Post blanket approval language
CATHERINE HOSTETLER: I have enclosed in your packets a draft of a blanket
memorandum for these yard lights in historic districts so that they don't have to come
before the commission and pay $5.00 for a C of A.
LYNN PATRICK: I will make a motion that we accept your blanket approval form for
the yard lights as submitted.
MARTHA CHOITZ: Seconds the motion and it passes unanimously.
7
V. NEW BUSINESS
1. Approval of Inspector's contract
2. Approval of Transcriber's Contract
CATHERINE HOSTETLER: We have the inspector's contract and the transcriber's
contract to go over and if you wish to approve them or extend them for another year.
LYNN PATRICK: I will make a motion that we modify number four to read," HPC and
Mr. Doolittle anticipate that Mr. Doolittle will provide at least four but not more thirty
hours of service per week versus the fifteen as previously stated". On number eight that
we modify it to read, "HPC may modify this contract or terminate Mr. Doolittle's
services at any time provided that the HPC notifies him in writing within forty-eight
hours of its decision to modify this contract or terminate his services".
GERALD UJDAK: Seconds the motion and it passes unanimously.
CATHERINE HOSTETLER: We have the transcriber's service contract.
GERALD UJDAK: Is there any difference in this contract than the original one?
CATHERINE HOSTETLER: No, as far as I know every thing has stayed the same.
LYNN PATRICK: I would like to make one amendment similar to what we just did on
Wayne's contract. On item number six where it reads now that the HPC may terminate; I
would like to say that the HPC may modify or terminate Mrs. Oxian's services at any
time provided that the HPC notifies her in writing within forty-eight hours of its decision
to modify or terminate.
MARY JANE CHASE: Seconds the motion and it passes. John Oxian abstains.
3. Review/re-adoption of "tentative" Preservation Plan before 12/31/2004
CATHERINE HOSTETLER: This is the preservation plan and every five years we
have to review it and readopt it. This is the last one and I have stamped draft all over it.
We are going to have to go through it and then it is going to be reprinted. John Oxian
also has a list of corrections, additions, and deletions that need to be put in there, plus
there are two pages right at the beginning of it that have at least twenty corrections and
additions that have not been put into the proper areas since 1998.
JOHN OXIAN: I have talked this over with Catherine and this has to be a draft because
once we make any changes or anything with this we have to go down to the common
council for their approval so it can be put into the preservation plan booklet. These
changes have to be given to both the common council and the county council for their
approval in order for them to be included in the preservation plan.
CATHERINE HOSTETLER: What time frame are you looking at for this?
JOHN OXIAN: I think that we should do this before the end of the year if possible. I
want all of you to look over this rough draft of the preservation plan before our next -
meeting. If you see any corrections that you think should be in here let Catherine know
so we can have them added and if you see any mistakes let her know also and then we
can have our meeting and the committee can sit down and put this together and then we
will send it to the council.
CATHERINE HOSTETLER: So before November 15th everyone is going to have a
look at this and go over it for any corrections, additions, omissions, errors, or deletions.
They are to be submitted to me in written form.
4. Review and Award of Bids for District Brochure
(Covered earlier in the meeting under staff reports, item number 2, grant
status)
VI. ANNOUNCEMENTS, & MISCELLANEOUS MATTERS;
ADJOURN
GERALD UJDAK: I will make a motion that we adjoum the meeting.
LYNN PATRICK: Seconds the motion and it passes unanimously.
Meeting adjourned at 9:45.
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