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Home My WebLink AboutDecember 2004`OM,M1SSIpry£q' u o` 0 0 a = co o� c Regular Meeting — 4th Floor — County -City Building COUNCIL CHAMBERS Monday, December 20, 2004 7:30 PM I. CALL TO ORDER, ROLL CALL m; ; H. PUBLIC HEARING z< A. CERTIFICATE OF APPROPRIATENESS ;t t 1.2004-1201 1049 Riverside Drive Tree Planting and Landscape Plan {, ` 4 III. REGULAR BUSINESS % A. APPROVAL OF MINUTES B. TREASURER'S REPORT C. COMMITTEE REPORTS 1. Districts Committee: Chapin park and Temple Beth El 2. Executive Committee Report Meeting 12/08/2005 k I D. STAFF REPORTS: " 1. C of A Approvals; Correspondence r 2. Grant status: Brochure approved; 3. Legal Report: Chapin Park Language IV. OLD BUSINESS 1. Chapin Park Resolution k 2. Preservation Plan Review 3. South Hold Awards 2005 Set Committee Meeting . w U 4 V. NEW BUSINESS VI. HEARING OF VISITORS t ? VII. NOMINATING COMMITTEE AND ELECTIONS VII. ANNOUNCEMENTS AND MISCELLANEOUS STAFF REPORT CONCERNING APPLICATION FOR A CERTIFICATE OF APPROPRIATENESS Date: 12/08/04 Application Number: 2004-1201 Property Location: 1049 Riverside Drive Property Owner: Ann & Tom Price Landmark or District Designation: Riverside Drive LHD Rating: Contributing - 9 Carpenter Builder — Queen Anne APPLICATION ITEMS: Planting of two trees per site map: a Sugar Maple in the tree lawn, and a Rubrum Maple for the rear yard. PRESERVATION STANDARDS IA. The Environment. Required: New Plant material... shall be compatible with the character of the neighborhood in size, scale, material, and color. IB. Recommended: New site work should be appropriate to existing surrounding site elements in scale, type, and appearance. Suggested Trees for Tree Lawns in the Riverside Drive District are: Sugar Maple, Tuliptree, White Oak, Pin Oak, and disease resistant varieties of American Elm (Page 46). RECOMMENDATION The Sugar Maple is a suggested tree for trees lawns in Riverside Drive and the district's landscape assessment encourages the planting of trees in tree lawns. Per,this information, staff recommends that this landscape proposal is appropriate to the district and its standards. Staff recommends approval of the planting of the sugar maple in the tree lawn. Staff believes the Prices would like to plant an Acer rubrum, or Red Maple, in their rear yard. This variety grows approximately 40' to 70' tall, can be easily transplanted, and is tolerant to many different conditions and to air pollution. The foliage is a medium green throughout the summer; and is typically orange to red in the fall, depending on the cultivars. The Red Maple is also a relatively fast grower. Staff finds this tree compatible to the size, scale, and color of other landscaping and mature trees in the district. It is appropriate to the district, and therefore, staff recommends approval. Staff recommends approval of application 2004-1201, the planting of the Sugar Maple and the Rubrum Maple, as shown on the site plan created by Foegley Landscape, Inc., for 1049 Riverside Drive. Application -FOR- Certificate of Appropriateness Historic Preservation Commission of South Bend & St. Joseph County 125 S. Lafayette Blvd., South Bend, Indiana 46601 Mailing Address: County -City Building, South Bend, Indiana 46601 Phone: 574-235 9798 • Fax: 574-235-9578 • Email: liistoric@micliiana.org Website: http://ronunuruhrmicWana.org/historic/ A Certified Local Government OFFICE USE ONLY»»» DODO N-1PLETFANYENTRIES CONTAIN DIN THIS ttnv »»» OFFICE USE ONLY Date Received f'�' 1- p c1 Application Number 0 0_`-i _ /o1 0 Past Reviews: -[ YES (DateolWlReoirw) f- ❑ NO Staff Approval authorized by: Title: Historic Commission Review Date: -670 - 04 Local Landmark )&Local Historic District (Name) t _� W, u,Pis i D National Landmark [] National Register District (Nance) Certificate of Appropriateness: E] Denied F] Tabled El Sent To Committee [] Approved and Issued DATE Address of Property for proposed work: -- �-' Street Number and Street Nanrc Name of Property Owner(s): (Please Print)_ � /,M ff. A- Address of Property Owncr(s) (1, O, Contractors) Name: Contract Company Name: �r) G ��/ % �Udn t ✓1/t J Contractor Address: CitSQv t� GrQ y Phone: Current Use of Building: _ Ell 'Pri 4A 091n3le Fannly Multi Faarrly Commercial - Couertmrent - Industrial - Vacant - etc.) Type of Building Construction: ` c GC C9 ,iAi ( Wood Frame - Brick - Slone - Steel - Concrete - Other) Proposed Work: [] In-kind Landscape (nrorethnOneboxnmybechecked) P ❑New �Replacement(not in-kind) Demolition 'Description of Proposed Work: A W Owner/Contractor. Fax:el 7 (Thisoffice Will correspondtuithonlyonedasign�r) a-mall�('n^�11rf� rS�IrJl n�f' and/or Sign Ire of wtter. Signature of Contractor — APPLICATION REQUIREMENTS ARE LISTED ON REVERSE SID — N IL U C O Mr and Mrs Tom Frice Residence 1049 Riverside Dr. Plan for installation of 1 Sugar Maple in the front yard and 1 Rubrum Maple in the backyard FoegleyLandscape, I www.toegle)tandacopa.corn 52215 N. U loc Rd. South Bend. IN 48628 Phone: (574) 277-2424 Fax (574) 277-2492 ig Tree ;romdamr groundcover ugar Maple South Bend& Saint Joseph County Historic Preservation Commission Staff Report regarding the Chapin Park Historic Preservation District & Temple Beth -El Developments December 10, 2004 Timeline of Recent Events Monday, October 18, 2004 HPC Monthly Meeting RE: Chapin Park District Wednesday, November 3, 2004 Meeting @ Temple Beth -El RE: Boundaries Thursday, November 4, 2004 Meeting w/ Chapin Park RE: Standards/CoAs Monday, November 8, 2004 Meeting @ Temple Beth -El RE: Boundaries/Standards Monday, November 15,2004 HPC Monthly Meeting Tabled Chapin Park Resolution Monday, November 22, 2004 Meeting w/ Temple & Chapin Board RE: Add Language Monday, December 20, 2004 HPC Monthly Meeting Over the past two months HPC staff and Commission members have had several meetings with Temple Beth -El, the Chapin Park Neighborhood Association Board, and interested neighbors. The issues addressed were: the position of Temple Beth -El with regards to the district, and the application and wording of the standards and guidelines. prepared by the neighborhood and HPC for the district. Progress with Temple Beth -El At the November 811 meeting, the Neighborhood Board members and representatives from Temple Beth -El disagreed on possible changes to the proposed boundaries. Instead, the parties present agreed to meet again to discuss if possible options crafted into the language of the standards could provide Temple Beth -El with the flexibility its representatives. desired. HPC noted it would table its opinion at the request of the Neighborhood Board. The next meeting took place on November 22. Geoff Newman and David Mirkin presented a draft of possible language to add to Section V. General of the Chapin Park standards. Discussion of the draft took place, and all agreed that some form of the draft could be added to the standards. David Mirkin agreed to revise the draft and send it to HPC staff and the Neighborhood Board. Staff received the second draft a few days later, reviewed it and added comments,'and forwarded it to the City Legal Department. John Livingston and several other City Attorneys have reviewed the document and added comments for revisions. The most recent version should be included with this month's meeting packet. Historic Preservation Commission Executive Meeting December 8, 2004 @ 4:30 Meeting Notes Those Present: John Oxian, Mary Jane Chase, Lynn Patrick, Jerry Udjak, Catherine Hostetler, Julie Schutte, Wayne Doolittle 1. 68286 Miami Road, Local Landmark, Rear Addition Review Jerry U. reviewed his contacts with the owners and his exploration of the exterior of the house. The owner applied for approval of a 900 sq ft. addition in August, which the Commission denied. Jerry, during his examination of the structure, discovered foundation damage, rotting porch and window elements, and siding in need of replacement due to water damage. The house sits on a 5 1/2' deep basement and a crawl space. Water enters often through a cellar door. Their well and septic may also need to be relocated if an addition were approved and constructed. Jerry and the office have not received a revised plan. The owners also mentioned vinyl siding the house, which would not be appropriate and would cause long term problems for the house. r After discussion, the Executive Committee decided to uphold the decision granted at the August meeting to deny the application as the addition would demolish a large number of contributing features of the landmark, and very much hide the cross gable form and proportions of the building. . The Committee directed staff to send a letter to the owners regarding the inappropriateness of the addition, and stressing the need to repair the current problems with the house that would be merely hidden and possible complicated by an addition. The Commission would review a more logical plan that reflected the form and proportions of the house 2. Preservation Plan a. John O: would like to pull together his various papers and HPC resolutions to add to the Preservation Plan. He and Catherine would then meet with john Livingston before review by HPC and passage by the Council. Expected date of completion is: March 2005. The meeting adjourned around 5:45/6:00. John H. Oxian, President December 10, 2004 Mr. and Mrs. Roeder 68286 Miami Road South Bend, IN 46614 South Bend and St. Joseph County - HISTORIC PRESERVATION COMMISSION 227 WEST JEFFERSON BLVD. SOUTH BEND, IN 46601-1830 Phone: 574-235-9798 Fax: 574-235-9578 e-mail: historic@michiana.org Dear Mr. and Mrs. Roeder, A Certified Local Government Catherine D. Hostetler, Director On Wednesday, December 8, 2004, the Executive Committee of the Historic Preservation Commission met to discuss the plans for your landmarked home at 68286 Miami. We had an in-depth discussion concerning the current state of your home's exterior and of your plans to contract a 900 square foot addition to the rear and side of your home to create a larger dining area and a more spa- cious first floor full bath. This proposed addition to your home was denied at the Historic Preservation Commissions August meeting. Commissioner Jerry Udjak has since had several conversations with you and your architect, Tom Rupard during which revised plans were to be given to Jerry for our December 8 meeting. Since he did not receive the new plans the Executive Committee had no alternative but to up- hold the denial of your COA #2004-0804-1. The reasons for the denial are that the proposed addition would obscure too much of the original landmark's characteristic gabled ell form and shape. Basically, the addition would overwhelm your farm house. The commission shares your concerns about the paint failure. However, vinyl siding would only make matter worse by trapping moisture and rotting your walls The deteriorating siding should be replaced where needed with clear #1 cedar siding that matches your original siding. The water problems causing the paint failure and siding deterioration could be traced to improper roofing but are more than likely being caused by the gutters and downspouts being overloaded with leaves and not draining properly. Also contributing to the water problems are the cracks and gaps in the mortar of your fieldstone foundation. These should be filled and repaired as soon as possi- ble. Unfortunately, your lovely porch is showing signs of deterioration as well. We would encourage you to speak with Tom Rupard about a plan to stabilize the structure of your home before even considering putting on an expensive addition. We would be willing to work with you and Tom to develop sensible and economic solutions to these problems and could recommend products and techniques. We look forward to hearing from you and working with you in the future to preserve your home. Sincerely, Catherine D. Hostetler, Director Julie Schutte, Assistant Director Cc: Tom Rupard South Bend Building Department COMMISSIONERS Mary Jane Chase (Secretary) Gerald Ujdak (Treasurer) Martha Choitz Lynn A. Patrick (Vice President) Diane Wrobel-Illes Catherine Hostetler Joann Sporleder (Architectural Historian) John Livingston (Attorney) 12/13/2004 15:55 574-2456097 SAFETY&RISK MGTAGEM PAGE 01 +� Chapin Park toDistrictLocal-His YZ C .0 0 CALIFORNIA AVE. ST. JOSEPH RIVER ti,t •ry: i.� . Aa Y r• r REX STREET N:o-i YSti G::ylr .,Z,' � . 4�• ''r: e,�� ?.iw:iS: 1 .<•.-u+ '`'='°"• � Tr�WE RI air AIY RSIDE E O V LEEPER PAT i t'"ggi r+� C{7t PdAX LANE 1��, ` ✓ ,Iry�iv� :!C!SYi: I :;4�7.t r "s:Ct C .��}�� i:l' •-.,�-..�'b W=r r' ^Jt� ; aMAU 71, ; [M� AuD I S O N C3I .;°,v+t : f:i•Z'iJ. O :J iS: i Mei ynw>. 11f71,�t4�a,17FC I• J r I 1 0 0 L w 9".-� .i;yrr ,I, � MiGEd : Irl"M..�""� eL•MK `r, .A'�LU NiF ':f y W r ':s5iM13F :ci s4 l`lgAhXi -akP ".�' r "' to GFS :SlfiiF ASr,�a; MANITOU PLACE LU w ;iA S ;w r�i ,�l' :i lii� c�r '�'. BARTL£TT STREET w - ava.h Q tia lei re e : 'T -'•% In..• F ..r ' A�i� i•— o'N �pk10NS'w0m en yLU �.AMONT TERRACE Q FIREHOUSE+ LINDSEY AVE, 'w R `3 MEMO HE w MEMORIAL THEATRE H I7 a W HOSPITAL v I .„i}n�.S•• il'<,. �'Cy.:F�:`.it`ua9 rnmpnr ...rp - >• .. �`r..:t✓�'r^1'.' �' '.�1::4(S 1k i'lS��xi �'r^'^"•'. LL � • NAVARRE STREET N TxT YY _� _-kMARION STREET S r MADISON STREET �-�A I---, r-- 12/13/2004 15:55 574-2456097 SAFETY&RISK MGTAGEM PAGE 02 Guidebook Chapin Park Local Historic District B. ACCESS FOR HANDICAPPED OR DISABLED PERSONS Typical Accessibility Solutions: Portable or fixed ramp. Regrade area around entrance. Vertical or inclined lift. V GENERAL Instal( handrails. A. Buildings in the district should not be demolished except where a building poses a threat to the pU blic safety, and demolition is the ,only alternative, Documentation of interior and exterior fea- tures of the original' buildings, especially homes rated as historically significant, is encouraged. Measured drawings and photographs may be submitted to the Historic Preservation Cor=ussion for safekeeping and future reference. B. A Certificate of Appropriatez►ess is required before moving any building or structure. The moviz►g of a building within, out of, or into the district is discouraged; however, moving is preferred to dein- olition, Buildings incompatible with existing structures in the historic district shall be prohibited. C. Any rehabilitation work shall not be such as Fo change a building to a style dated previous to its original style. D. In planning rehabilitation projects, an architect or contractor experienced in preservation should be consulted. E. There shall be a liaison committee consisting. of three (3) property owners in the district. The committee's responsibility will be to work with the residents of the district and* the Historic Preservation Commission (See Appendix Q. F All guidelines will be reviewed and updated, on the recor=' endation of the liaison* committee, at least every five years. Page 26 12/13/2004 15:55 574-2456097 SAFETY&RISK MGTAGEM PAGE 03 Chapfi7 Park Local.Historic District Guidebook G. In the case of structures located within the district which are designated individually as rL-mdmarks, the most restrictive guidelines shall apply. H. Existing easements and codicils in property owners' abstracts shallremain in effect. VI. ENFORCEMENT F.ROCEDURES Enforcement of the preservation guidelines for the historic district is made possible in the Zoning Ordinance of South Bend, ordinance No. 5565-73. The Historic Preservation Commission shall issue a Certificate of Appropriateness before commencement of any construction, reconstruction, alter- ation, demolition or moving of any house or structure within the historic district boundaries (see Appendix A). This ordinance, however, does not prevent the ordinary maintenance and repair of any building or structure which does not involve a change in any exterior feature, nor does it pre- vent the reconstruction, alteration, demolition, or moving of any building or structure which the Building Comnussioner or other official, has determined to be a hazard to public safety. The Historic Preservation Commission will accept applications for Certificate of Appropriateness only from the property owner. Property owners wishing to do, or have done, any work affecting the exterior of their building or land must apply directly to the Historic Preservation Commission on the form prescribed by the Commission (see Appendix A).. The Commission will review the application and either issue a Certificate of Appropriateness or else deny the application, stating in writing the reasons for such denial. Upon such denial the applicant may appeal to the Common Council. In making its determination, the .Historic Preservation Commission shall consider three factors: first, appropriateness of the proposed work to the preservation of the building and district; second; the detriment to the public welfare if the proposed work is permitted even though it is not deemed appropriate; third, the potential hardship that the'denial of the Certificate of Appropriateness would cause the applicant. Where the Historic Preservation Commission deems it necessary, the commission -may petition the Common Council for a temporary delay in the issuance of the required perrnit(s) for proposed con - NO CMIMNEt r CRACKS IN IAIG OPEN JOINTS IN SHINGLE WATER TRAVPEO IN JOINI - OF GINGERSREA CMACKj IN SIOINI ENO OF GLA►OOaRO! . _ O:ctrlG QPGN SEAMS ON QOOR FRAME 10ETATION TOO CLOT( UNDERSIZED DONNSPOUT RAINWATER NOT CAARIED AWAY FRON FOUNDATION WHERE WATER WILL ATTACK Page 27 oA MISSIMC SMINCLES iOAATEO FLASHING 'IvE VALLI• UArE FLASMINO • EOCE IN COANICL' Y IN NEEM OF REPOINTING LM AT JOINT lES1 GRAD%S STEPS IN CONTACT 3UNo FLOOR AT GAAOE 12/13/2004 15:55 574-2456097 SAFETY&RISK MGTAGEM PAGE 04 I. Temple Beth-El, 305 W. Madison, South Bend, Indiana is located on the east'half of the block bordered by Madison, Lafayette, Marion, and William streets. The west half of this block is within the Chapin park Historic District, Temple Beth-El owns, through a 0 trust, a lot in the west half of this block, and may acquire other lots in the west half of this block for the purposes of additional building, grounds or parking. No Historic Preservation Commission decision or requirement in these Guidelines or elsewhere shall apply to any lot in the west half of this block owned at the time by Temple .Beth-El or one Of its trusts. Instead, Temple Beth-EI and its trusts shall maintain any structure. or property owned in the west half of the block consistent with these Guidelines unless and until Temple Beth-E1 decides to demolish the structure for building, grounds or parking purposes. Temple Beth-El may demolish the stzucture.and clear the land, provided it first. offers the structure to be sold and relocated at a price of One Dollar (S 1.00), with the relocation expenses borne by the buyer, for a period of not less than one h . und.red and , eighty (180) days. This time period .may be extended by up to an additional 60 days at the request of the Historic Preservation Commission or the Chapin park Historic District :boazd. This paragraph shall not be modified without the approval of the Board of Trustees of Temple Beth-El.' 1t/13/2004 15:55 574-2456097 TO: FROM: DATE: RE: SAFETY&RISK MGTAGEM. PAGE 05 LEGAL DEPARTMENT INTEROFFICE MEMORANDUM Catherine Hostetler/Historic Preservation Commission John Livingston - Assistant City Attorney December 13, 2004 Chapin Park -Temple Beth -EI Exceptions After our conversation, I am further amending the new Paragraph I which will be contained in the Section V, GENERAL SECTION of the Chapin Park Local Historic District Preservation guidelines. I have reviewed David Mirkin's suggestions made to the Historic Preservation Commission. I am suggesting new language which would read as follows: �• There is excepted from the general provisions of paragraphs A and B, a partial exception for the future property acquisitions and uses by Temple Beth -EI, 305 W. . Madison Street, South Bend, Indiana. Temple Beth -EI is currently located on the east half of the block bordered by Madison, Lafayette, Marion, and William streets. The west half of this block is within the confines of the Chapin Park Historic District. Temple Beth -EI currently owns, through a trust, a lot in the west half of this block and may acquire in the future other lots in the west half of this block for the purposes of additional building, grounds or parking for expansion of its campus. Temple Beth -EI and its trusts shall maintain any structures or property in the west half of the aforesaid blocks consistent with these guidelines unless and until Temple Beth -EI decides to demolish any structures or buildings. In the event that Temple Beth -EI wishes to use such land in the west half of the block for Temple purposes, it shall notify the Historic Preservation Commission and seek a Certificate of Appropriateness for the removal of any buildings or structures in the designated area. Upon grant of said Certificate of Appropriateness by Historic Preservation Commission, Temple Beth -EI may demolish or provide for the removal of said buildings. Temple Beth -EI may demolish the structure and clear the land, provided that first the structures to be sold and relocated are offered and publically advertised at a price of One Dollar ($1.o0) with the relocation expenses to be borne by the buyer. The structures shall be offered for a period of not less than one hundred and eighty (180) days. This time period may be extended by up to an additional 60 days at the request of the Historic Preservation Commission orthe Chapin Park Historic District board. This paragraph shall not constitute a waiver of any of the zoning or building code sections of the South Bend Municipal Code applicable to these properties. This waiver will only apply to Temple Beth -EI while it or another house of worship owns and uses the property. This waiver does not apply to any other properties in the district. Note: I removed two (2) sentences from David's original draft. The first one being the third sentence of the proposed guideline reading, "No. historic ........... trusts"- The second sentence THE HISTORIC PRESERVATION COMMISSION OF SOUTH BEND & ST. JOSEPH COUNTY MONTHLY MEETING MINUTES December 20, 2004 4th Floor, Council Chambers, County -City Building, South Bend, IN MEMBERS PRESENT: MEMBERS ABSENT: STAFF PRESENT: STAFF ABSENT: Lynn Patrick, Martha Choitz, Gerald Ujdak, Joann Sporleder, Mary Jane Chase, John Oxian Diane Wrobel-Illes Catherine Hostetler, Director John Livingston, City Attorney Julie Schutte, Assistant Director ALSO PRESENT: Don Sporleder, Tom Price, Kolin Hodson, Chuck Simon, Lynda Simon, Rabbi Steve Leapman, Geoff Newman, Larry and Margaret Porter L CALLED MEETING TO ORDER JOHN OXIAN: Called the meeting to order at 7:30 pm. II. PUBLIC HEARING A. CERTIFICATE OF APPROPRIATENESS CATHERINE HOSTETLER: (See staff report attached to C of A). Homeowner, Tom Price was present. Joann Sporleder asked the homeowner what size trees they are planning on planting. Tom Price stated that they had not picked out any particular trees yet; however, they would like to have trees that gave off a significant amount of shade. Joann Sporleder suggested that the homeowner pick a tree for the tree lawn that is a fairly good size tree so that it cannot be knocked over or pushed over by passing persons or cars, etc. LYNN PATRICK: I move that we approve application 2004-1201. GERALD UJDAK: Seconds the motion and it passes unanimously. 1 III. REGULAR BUSINESS A. APPROVAL OF MINUTES (Not completed yet) B.. TREASURER'S REPORT (Nothing to report) C. COMMITTEE REPORTS JOHN LIVINGSTON: We met with Temple Beth -El and Chapin Park Neighborhood Association and interested neighbors within the district to try and come up with some sort of compromise that would allow Temple Beth -El to expand in the future if such need ever becomes apparent. The west side of the block where Temple Beth -El is located will have its own standards to allow for a possible removal of certain buildings at such times when Temple Beth -El acquires those buildings and then decides that they need more room on their campus for educational buildings or other buildings. If they purchase a building they agree to take care of that building and keep it up to standards until such time that they would have to use it for their temple purposes. They shall then follow the normal procedure of filing for a'C of A, which is spelled out in the city code as well as in the state law. The Indiana Code also provides that to demolish a building or to remove a building within the confines of a historic district one must seek a C of A. Upon the grant of this C of A, Temple Beth -El then would have a certain period to advertise the sale and relocation of these properties. The preferred method is that these historic structures be moved rather than be demolished. They would offer these buildings for $1.00 dollar with the relocation expenses to be borne by the buyer. The structures would be offered for a period of not less than 180 days with the possible extension of an additional 60 days at the request of the Historic Preservation Commission or the neighborhood organization. This paragraph would not constitute a waiver of any of the zoning or building code sections of the South Bend Municipal Code. It would apply only while Temple Beth -El owns these properties. If these properties should be sold to someone else then the waiver would not apply. It would also apply if Temple Beth -El were to move; then the waiver would expire. This particular section is in paragraph I of section 5, the general section of the Chapin Park Local Historic Preservation Guidelines. There was also a small change to paragraph F, which would read: "All guidelines will be reviewed and updated upon the recommendation of the liaison committee at least every five years with on going consideration and respect given to Temple Beth -El's exemption with regard to demolition or the removal of Certificates of Appropriateness." We have worked on this since September and I believe that we have come up with a fair solution for this. (See legal department interoffice memorandum and staff report regarding Chapin Park Historic Preservation District & Temple Beth -El Developments in meeting packet). 2 Mr. Newman, from Temple Beth -El , and Kolin Hodson, a member of the Chapin Park Board and a liaison for the NNN, and the Rabbi Steven Leapman for Temple Beth -El spoke in favor of the proposed Chapin Park Historic. District and thanked everyone who had worked so hard to make it possible. JOANN SPORLEDER: I move that we accept the legal department interoffice memorandum dated December 17, 2004; which is an amendment to the Chapin Park standards. MARY JANE CHASE: Seconds the motion and it passes unanimously. JOHN OXIAN: I would now like a final motion to pass our recommendation to the Common Council for their adoption of the Chapin Park Historic District. JOANN SPORLEDER: I so move. MARTHA CHOITZ: Seconds the motion and it passes unanimously. D. EXECUTIVE COMMITTEE REPORT 1. Districts Committee: Chapin Park and Temple Beth -El 2. Executive Committee Report: Meeting 1,2/08/2005 CATHERINE HOSTETLER: This is the executive committee that was held on December 81h, concerning 68286 Miami Road, local landmark. This has been an issue with the commission since last August. Gerald Ujdak has put in a lot of hours and time working with the family that owns this property to try and get them to understand that their issues with their property are not going to be resolved by putting on a very expensive addition onto a house that is already failing. He has had limited success with them. Julie and I constructed a letter at the direction of the executive committee and we sent it out to the family. We have not received a response yet. We sent a copy to the homeowner, which you have in your meeting packet. We also sent a copy to the person she has been using as an architect so that he would understand what the issues were and would have a copy of the same documents she has. We have not received a response from him either. We also sent a copy of this letter to Gary in the building department so that if anyone were to try and pull any permits they would be aware of what was going on and could check and make sure that there weren't any additions being put on the house with out the homeowners first getting the proper permits. What the homeowners basically want to do is put on a very elaborate addition to a house that has severe water damage and foundations issues. 3 GERALD UJDAK: The addition that they are talking about is approximately nine hundred square feet. It would involve a great deal of alterations, movement of the septic system, etc. The porch also needs rebuilding. It is a charming house from the road; but, when one gets closer to it one discovers that is has suffered from a lack of TLC for many years and has serious problems. I don't think that these homeowners have a handle on how much money it is going to take to do this work. CATHERINE HOSTETLER: The recommendation of the staff was basically to stabilize the existing residence._ They need to take care of those issues first before they start to consider putting on additions to the house. The second issue that the executive committee addressed was the preservation plan. John Oxian and I are going to work together to get that organized, along with John Livingston, so that we can present it back to the Historic Preservation Commission in March. -E. STAFF REPORTS 1. C of A approvals; Correspondence 2. Grant status: Brochure approved 3. Legal Report: Chapin Park language -- (refer to item 1 under Committee Reports) CATHERINE HOSTETLER: We have approved at least six C of A's for in-kind replacements since our last meeting. We have one open issue and that is 115 E. South Street. This is the house that is in Taylor's field that had a fire. The structure is very difficult to go into to get an evaluation. I have a picture of it that Wayne took. Joann Sporleder and Wayne Doolittle were supposed to have gone out to get an assessment of the house. We have not received their reports back yet. The grants have all been approved for the brochure and the money has been encumbered for our part to get the districts grant done. We have the money set aside for the final printing of the surveys and the excess monies. I am working with Suzanne Stanis to get a new memorandum of agreement drawn up to reflect the additional $6,700.00 dollars that we are going to spend to do the resurvey. Julie Schutte and I took Virginia O'Hair out to lunch on Thursday at Tippecanoe Place and gave her a certificate of appreciation for all of the work she has done and for the time she has served on the Historic Preservation Commission. She was also happy to be invited to sit on the Southhold Awards Committee and stated that she would be very happy to continue to serve on that committee. John Oxian asked that a motion be made that a C of A list of all staff approved properties be attached to the minutes every month. MARTHA CHOITZ: I so move. MARY JANE CHASE: Seconds the motion and it passes unanimously. 4 IV. OLD �BUSINESS 1. Chapin Park Resolution 2. Preservation Plan 3. Southhold Awards 2005 set committee meeting CATHERINE HOSTETLER: What we need to do is activate the Southhold Awards 2005 Committee. We do have the Palais Royal and we do have a date set for May 21, 2005. We just need to work on recipients of the southhold awards, getting a speaker, and setting the menu. This year we will be charging a nominal fee of $10.00 for the breakfast. V. NEW BUSINESS CATHERINE HOSTETLER: Joann Sporleder's term as the commission's historian is going to expire this month. A motion needs to be made to have her reappointed for another three-year term. MARY JANE CHASE: I will make a motion that Joann Sporleder be reappointed to serve another three years as the Historic Preservation Commission's architectural historian. LYNN PATRICK: Seconds the motion and it passes unanimously. Joann Sporleder abstains. John Livingston informs commission members that the Morris Civic Auditorium is in the planning and design stages for a new marquee for their building. VI. HEARING OF VISITORS Don Sporleder reported 'on the Regional Greenways Corridor Planning efforts and would invite the commission and perhaps the staff to participate in the next planning session for this regional greenways work shop that will be held January 25th at 2:00 pm. at the nature center at Bendix Woods County Park. As you recall this is an effort to work with the national parks service and the counties across the northern end of the state from Lake Porter, LaPorte, St. Joe, Elkhart, LaGrange, Marshall, and including our neighbors up north since that river corridor we have runs into Michigan as well, so Berrien and Cass counties will be involved also. The state of Michigan has just developed a Heritage River Trails Program and the first segment of this identified Heritage River Trails goes from Colon through Three Rivers. A fifty -mile segment has been set. This is an effort to identify those Heritage River Trails through that state and I would submit that we have right here some very effective heritage elements with our St. Joseph River and the connection with the LaSalle linkage across the section of the county over to Kankakee. I would again encourage and include the identification of our historic places, those natural resource elements, and the water trials would be an important part of it. 5 Larry and Margaret Porter, homeowners located at 917 Leland Avenue, briefly stated reasons why they were against Leland Avenue being included in the Chapin Park Historic District. VII. ELECTION OF OFFICERS GERALD UJDAK: The election of officers for the year 2005 occurred as follows: Lynn Patrick — President Martha Choitz — Vice President Mary Jane Chase - Secretary John Oxian — Treasurer GERALD UJDAK: I move that these positions be approved. JOANN SPORLEDER: Seconds the motion and it passes. John Oxian abstains. VII. ANNOUNCEMENTS AND MISCELLANEOUS LYNN PATRICK: I move that we adjourn the meeting. GERALD UJDAK: Seconds the motion and it passes unanimously. — MEETING ADJOURNED AT 8:45 PM. 6. STAFF APPROVAL OF CERTIFICATES OF APPROPRIATENESS NOVEMBER 4, 2004 THROUGH DECEMBER 15, 2004 11/04 1206 E. Wayne Street South In kind replacement of doors and windows 11/08 Leeper Park Odor abatement system, Temporary, 60 day Trial 11/16 1031 East Jefferson In kind siding replacement and repair of windows corner boards on Carriage House 11/19 1111 Riverside Drive In kind replacement of Bracket 12/03 1234 E. Wayne In kind replacement of roof gutters and downspouts 12/15 1215 Riverside Drive In kind roof replacement