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Regular Meeting — 7th Floor ~ County -City Building
Monday, January 27, 2003 7:30 PM
I. CALL TO ORDER, & ROLL CALL
II. PUBLIC HEARING
A. CERTIFICATES OF APPROPRIATENESS
1, 2002-1230; 411 West North Shore Drive; install roof window, remove
landscape bush.
2.- 2003-0124; 129 Franklin Place; move or demolish garage; removal of
scrub vegetation, removal of trees damaging roof and siding; replace and
repair rotten siding; repair roof, repair front steps; extensive other repairs
to meet Building Code.
B. LOCAL LANDMARKS, FIRST READING
1. 619 Sherman Street, South Bend
2. 401 East Indiana Avenue, South Bend
3. 1920 Kessler Street, South Bend
C. HEARING OF VISITORS
III. REGULAR BUSINESS
A. APPROVAL OF MINUTES (October and November)
B. , TREASURER'S REPORT (December & Year End)
C. LEGAL REPORT
D. STAFF REPORTS: C. of A. Approvals; Madison School window
removal/ CofA violation; Correspondence; Encumbrances pursuant to
authority granted November 2002
E. COMMITTEE REPORTS
1. Leeper Park Beautification Committee
2. Jefferson School Advisory Committee
3. Nominations Committee
VI. OLD BUSINESS
Re -authorization for Transcription Services; New Contract,
V. NEW BUSINESS
A. Officer Elections
B. Committee Appointments
VI. ANNOUNCEMENTS & MISCELLANEOUS MATTERS
VII. ADJOURNMENT
SOUTH BEND & SAINT JOSEPH COUNTY
HISTORIC PRESERVATION COMMISSION
JANUARY 27, 2003 MEETING
GUESTS: PLEASE SIGN THIS LIST SO YOUR PRESENCE CAN
BE NOTED FOR OUR MINUTES
d � c o h e.S
4617,z/d- s
o,- leoCeo-
Third STAFF REPORT
CONCERNING APPLICATION FOR A
CERTIFIATE OF APPROPRIATENESS
October 18, 2002
Application Number: 2002-0603--1230
Property Location: 411 West North Shore Drive, South Bend.
Property Owner: Lucy & Bob Jones
Landmark or District Designation: Local Historic District — West North Shore Drive
Rating: Contributing -10
The homeowners, Lucy and Bob Jones, submitted an Application June 3, and the HPC
granted it, as applied for, with certain conditions, June 18, 2002. In the process of construction,
matters arose which made it advisable to replace all the existing aluminum siding on the house,
and to simultaneously take the opportunity either to restore original detail, or to install new
architectural detail that would resemble the original more closely than the existing. Much
original detail was covered when the house was aluminum sided. Additionally, the owners
sought to install more modern ventilation, which is needed to accommodate the modern heating
and insulation now in the house.
This third matter concerns an alteration to the roof, by the addition of a new skylight,
the purpose of which is to provide more head room (as well as natural light) at the top of a
stairway to the attic.
Page 20 of the Guideline Booklet for the West North Shore Drive Local Historic
District provides under the heading "Permitted: Keep the original shape of the roof. Retain the
original roofing material...." and under the heading "Prohibited; Do not add, remove, or alter
— _ - features which will change its character or the architectural character of the house."
Since the proposed skylight is out of view of the front of the house, and mostly out
of view from both sides of the house, and since the original profile and material of the roof
are retained, staff recommends approval of this new request for a skylight.
Bob and Lucy Jones
411 W. North Shore Drive
South Bend, IN 46617
January 19, 2003
Ms. Karen Hammond -Nash
The Historical Preservation Commission
Of South Bend and St. Joseph Co.
227 W. Jefferson
South Bend, IN 46601
Re: 411 W. North Shore Drive
Dear Karen,
I'm writing to amend my recent application for a Certificate of Appropriateness. The
application proposes a dormer on the back of my house which now appears not to be financially
feasible.
The purpose of the dormer was to provide some head room at the top of the attic stairs.
Instead of the dormer, I now seek approval of a more modest means of achieving the same result:
installation of a 44 3/4" x 46 3/8" skylight at the top of the stairs. As indicated on the attached
drawing, the new skylight will be located approximately six feet east of the easternmost existing
skylight in a valley that is nearly invisible from the ground. The new skylight will have the same
finish as the existing skylights. It will be mounted on a curb that will be covered with black
asphalt shingle material to blend in with the roof.
I enclose a Velux catalogue. We propose to install the Velux Model TPS Roof Window,
#606 (see page 25).
As I mentioned on the telephone, we still wish to remove the damaged bush discussed in
our earlier application.
Please let me know whether you need any additional information. My phone numbers
are (work) 631-4863 and (home) 287-1142. Thanks in advance for your help.
Y r s' cerely,
Bo nes
cc: David Sassano
Ed Hinz
Q� �
I
NEW AbUITON
30 REAR ELEVATION
Scale: L/8" a V-0"
EXI57ING HOUST ip-
Tones70s Residence
'/// W. AMA SASM Or.
CERTIFICATE
The Historic Preservation Commission of South Bend &
St. Joseph County has reviewed the proposed work:
John H. Oxian, President (1) Enlargement of the back window on the East side of the house; (2) new sky-
lights in the back of the roof; &, (3) new addition, according to the plans submit-
ted, with these conditions: (a) When the existing window is eniarged, the new
windows shall match the windows in the front of the house in size and style, and
may be paired or tripled. (b) Windows in the addition shall match the existing
windows in size and style, and may be paired or tripled where desired. D The
second floor balcony door shall be retained for use elsewhere in the house. (d)
The original window sills from the middle of the back 2nd floor & between the
two bump -outs on the back of the first floor shall be retained and reused. (e) Al
new windowsills shall match the sills original to the house. (1) Siding & shingles
on the new addition shall match the rest of the house.
HISTORIC
PRESERVATION
COMMISSION
OF
SOUTH BEND
�L
ST. JOSEPH
COUNTY
Phone (219) 235-9798
FAX: _ (219)_235-9578__
e-mail: historic@michiana.org
Karen R. Hammond -Nash,
Director
for the following location:
411 WEST NORTH SHORE DRIVE
SOUTH BEND, INDIANA
Application No. 2002-0603
in the County of St. Joseph; State of Indiana; which is:
7XX Located in a Local Historic District
7A Local Historic Landmark
and found this application to be appropriate according to the Standards
pertaining to Local Historic Landmarks and/or Local Historic Districts.
Regulations pertaining to the Historic Preservation Commission are
found in Chapter 21 (Zoning), South Bend Municipal Code & Chapter
26 of the St. Joseph County Code.
The issuance of this permit does NOT in any manner, release the
recipient from the responsibility of complying with the requirements of
the zoning ordinances, building codes, safety codes, ADA or other
requirements of the City of South Bend, the County of St. Joseph, the
State of Indiana, or the United States Federal Government—
This permit is good for one year from the date of issuance and
is effective from the date entered herein. Plans are on file and open for
public inspection at the office of the Historic Preservation Commission
of South Bend & St. Joseph County, 125 S. Lafayette Blvd. (mailing
address: 227 West Jefferson Blvd.), South Bend, Indiana,during normal
business hours.
THIS PERMIT IS NOT TRANSFERABLE
NAME OF APPLICANT: David Sassano, Architect for
Lucy & Bob Jones
DATE PERMIT TAKES June 18, 2002
FORCE;
J
PERMIT ISSUED BY;
Karen R. Hammond -Nash, �'✓' �-
Director
POST IN A CONSPICUOUS PLACE ON THE STREET SIDE
OF THE PROJECT UNTIL COMPLETION OF ALL WORK.
John H. Oxian, President
HISTORIC
PRESERVATION
COMMISSION
OF
SOUTH BEND
ST. JOSEPH
COUNTY
Phone (219) 235-9798
FAX: (219) 235-9578
e-mail: historic@michiana.org
Karen R. Hammond -Nash,
Director
CERTIFICATE
OF
APPROPRIATENESS
The Historic Preservation Commission of South Bend &
St. Joseph County has reviewed the proposed work:
1) Remove existing aluminum siding & replace with vinyl siding having a
5" to 6" reveal;
2) Either reveal original brick mold or install trim around all windows to
replicate original brick mold as near as possible;
3) Install wood trim corner boards at house corners, similar to those
originally existing prior to aluminum siding;
4) Add a frieze board under eaves of house similar to that originally exist
ing prior to aluminum siding;
5) Add vents under eaves in front & back of house to create airflow in at-
tic pursuant to architect recommendations.
for the following location:
411 WEST NORTH SHORE DRIVE
SOUTH BEND, INDIANA
Application No. 2002-0603; second permit
in the County of St. Joseph; State of Indiana; which is:
FRILocated in a Local Historic District
FA Local Historic Landmark
and found this application to be appropriate according to the Standards
pertaining to Local Historic Landmarks and/or Local Historic Districts.
Regulations pertaining to the Historic Preservation Commission are
found in Chapter 21 (Zoning), South Bend Municipal Code & Chapter
26 of the St. Joseph County Code.
The issuance of this permit does NOT in any manner, release the
recipient from the responsibility of complying with the requirements of
the zoning ordinances, building codes, safety codes, ADA or other
requirements of the City of South Bend, the County of St. Joseph, the
State of Indiana, or the United States Federal Government.
This permit is good for one year from the date of issuance and
is effective from the date entered herein. Plans are on file and open for
public inspection at the office of the Historic Preservation Commission
of South Bend & St. Joseph County, 125 S. Lafayette Blvd. (mailing
address: 227 West Jefferson Blvd.), South Bend, Indiana,during normal
business hours.
THIS PERMIT IS NOT TRANSFERABLE
NAME OF APPLICANT• David Sassano, Architect for
Lucy & Bob Jones
DATE PERMIT TAKES October 22, 2002
FORCE:
PERMIT ISSUED BY:
Karen R. Hammond -Nash,
Director
POST IN A CONSPICUOUS PLACE ON THE STREET SIDE
OF THE PROJECT UNTIL COMPLETION OF ALL WORK.
STAFF REPORT
CONCERNING APPLICATION FOR A
CERTIFIATE OF APPROPRIATENESS
January 22, 2003
Application Number: 2003-0124
Property Location: 129 Franklin Place, South Bend.
Property Owner: Bill Fewell
Landmark or District Designation: ' Local Historic Landmark — Stover House
National Registry of Historic Districts — West Washington Street District
Rating: Significant -11 Queen Anne Style, built 1896
HISTORY & SIGNIFICANCE:
William W. Brick and his third wife, Elizabeth Calvert Brick, purchased this lot from
Rudolph Ruppert, in 1867, and built a brick house on it in 1868. Upon the completion of the
house, they retired from farming, and lived there until Mr. Brick's death in 1882. In 1888, their
son-in-law sold it to John C. Stover, a wholesale lumber dealer and lumberyard owner. In 1896,
Mr. and Mrs. Stover demolished the brick house, and built the large Queen Anne style house that
remains largely unaltered today. Mr. Stover died in the mid 1930s, and his son, Burton Stover,
inherited the house. He rented the house out until 1939, when he sold it to First Federal Savings
and Loan, which continued to use the house for rental income. In 1945, it was finally sold to be
homeowner -occupied again. However, the new homeowner, Frank Carpenter, lived there only a
year, before re -selling it to new homeowners, Vera C. and Ford Reaves. The Reaves lived there
from 1945 until Mr Reaves' death. In 1971, or perhaps earlier, Mrs. Reaves remarried, and
transferred the property into her married name, Vera C. Yeager. By this time, she was living in
Ohio, and using the house as a rental. In 1991, Mrs. Yeager transferred ownership of the property
to a trust administered by her daughter, Marilyn Proctor, and it was Mrs. Yeager and Mrs. Proctor
who consented to landmark designation in 1998. Mrs. Yeager is now very frail, and is being cared
for in an Ohio nursing home. The serious neglect of the property under the local property manager
led to fairly intense action by Code Enforcement to compel maintenance and repair of the property
while it could still be saved, and that led Mrs. Yeager and Mrs. Proctor to sell this property and the
two houses on either side, which are also local landmarks, to the new owner, Bill Fewell, of B & B
Better Builders.
These three houses were determined, in 1998, to be worthy of local landmark designation
because of (1) their architectural merit, the (2) integrity of their original construction (still largely.
unaltered except for 127 Franklin Place) and proximity to each other, which makes coordinated
conservation possible, and (3) their association with prominent lumber dealer John C. Stover (129
Franklin Place), and with County Sheriff and pioneer, George V. Glover (127 Franklin Place).
The corner house, 129 Franklin Place, is especially remarkable for architectural merit, with
significant design motifs artistically repeated throughout the whole building. For instance, the
square pattern in the porch shirting duplicates the square pattern in the. decorative molding at the
top of the tower, and in the attic windows, and elsewhere around the building. Further character
defining features include its elaborate roof, its use of friezes, shingle, and clapboard siding,
columned front porch, octagonal tower, and, artistic use and design of windows.
PROPOSED WORK:
(1) Demolish Garage
(2) Install Landscape lighting
RECOMMENDATION:
There is a garage squeezed behind the house, facing Jefferson, about 6 inches or a foot
from the walls of the houses on either side, both of which are local landmarks. The garage must
post-date the houses, since the house at 129 Franklin Street, and the one at 407 & 409 West
Jefferson Boulevard were both built in 1896, prior to the time of automobile garages. Judging by
its location, it appears to have been placed where the original house builder expected a driveway
or walk to be, for the convenient delivery of groceries and other items to the kitchen and cellar.
The materials of construction, and the style of building, indicate that the garage may have
been built in the 1920s or 30s. At some time the end wall was bumped out, to accommodate the
longer cars of the 1960s. If this garage were appropriately located on a convenient site, staff
would like to see it kept.
However, in this case, the garage does not date from the period of primary historic
significance for this house, it is located in a way that hinders or prevents the repairs required by
our minimum maintenance standards for the house, and, because house breakers can, and possibly
have, used it to climb up to upstairs windows and break into the house, or to hide between it and
the house from police, it even constitutes a hazard.
As the applicant has roughly indicated in his site plan, the house at 407 West Jefferson
Boulevard has a kitchen in the back corner of the house, with an East window that looks out to the
garage wall a foot away. In front of the kitchen, in the middle of the first floor, is the dining room,
with a lovely pair of large windows, also looking east, to the flat wall of the garage a foot away. I
believe neither room is lighted by any other window. The house at 129 Franklin has a kitchen
door and a fair-sized kitchen window looking west, both of which are also totally obscured by the
wall of the garage. All windows and doors of both houses have significant and character defining
detail, including decorative wood sills, molding, and other trim work, and a transom light'over the
door, which would be revealed to persons using the building, and to persons walking or traveling
down Jefferson Boulevard, if the garage were removed.
The owner has also asked me to note that he has been forced, because of the previous
property manager's neglect of forestry and gardening matters, to cut two very large pine trees, one
deciduous tree, and at least three significant landscape bushes. This constitutes a significant loss
of urban greenery, and lie feels that the removal of the garage would enable plantings, which,
without obscuring the houses' architecture, would restore some green.
It should at least be moved, and if it cannot be moved, it should be demolished.
Staff recommends approval of the Application to demolish, move, sell, or give away
the garage, at the owner's option.
Staff also recommends approval of landscape lighting (which we understand to mean
ground level, not -too -bright flood lights directed towards the building's leading architectural
features, and intended to illuminate the house and yard for security purposes) conditional
upon receiving a more detailed description of its type and location of the proposed lights.
Such lights are not fastened to the building, nor visible during the daytime.
Staff also recommends approval of the proposed garden, path, and flowering tree.
2
I I, d ti 1 t -lilt I,!
Application
-for-
Certificate.
for -
Certi icate. of Appropriateness
Historic Preservation Commission of South Bend & St. Joseph County
125 South Lafayette Boulevard
Mailing address: 227 West Jefferson Blvd - South Bend IN 46601-1830
Phone: 219-235-9798 Fax: 219-235-9578 e-mail: historicgiNnichiana.org
A Certified Local Government
OFFICEUSE ONI"Y»»»DO NOT CONIP1•F.TE ANY ENTRIES CONTAINED INTins n0\«««OFHCE U.SEONLY
Date Received / — -.Z V 20Q? Application Number: 200 Cl ` __
Past Reviews: A(YES (DAMOFIAMEVIEa) X c,Jr / . 2 z ❑ NO
Staff Approval authorized by: Title:
Historic Commission Review Date:
Local Landmark ,EI National) Landmark
National Register District (N-1):
❑ Local Historic District (NNae): ll
Certificate of Appropriateness:
❑ Denied ❑ Tabled ❑ Sent To Committee
❑ Approved and issued
2002
Address of Property for proposed work- IT] (" of jy, IY1
�� sr/.NNwwe./aeSreNNaeu)
City:-'l-�G-�� '11U' Owner's Phone No: �� I{ — cj `t 17 (4-1
Name of Property Owner(s):(rR 1
INTI �11 t l low P�;L�U_)o iI
Address of Property Owner: � 7 Dt_!illl
Contractor(s) Name: W i 11 la tyl ( 4li
Contract Company Name: -e.4 �; -13 ()41e r -Elti IJe
Contractor Address: 0 c� Q N IDurf1 K d' City: Tr. -IJ
Contractor's Phone No:
Current Use of Building: m vl�h A m r ly
(Single Family - ATMA -Family - C•ammacialt Government - lndadrial - 1 scant - dG
Type of Building Construction:(
(Woad Frame - H," - St-- Sud - Concrete - Other)
Proposed Work: ❑ ].kindLandscape New ElReplacement( aria-Aind)
(more than one box may be chrctedl
Demolition l lrcId'k
I.l,r
Description of Proposed Work: t/� II K.C� �1U 1VI�t.S `r�`�- Clit.GL t-CA�fCll't
pPrmll'-hon o�T trLojd- 1-,('eau<y if i Pl�r..�Ifr�itt��
Ood ni opl-6 2�C rt_tj�-inrl ry)000V d1,16 b lam, dr-,
I'vi vC T0*Dhf4'rZr 0a1,,. P0_ # 14 1,5 (' - da,06 _�ro bb '' dl , rkicc
Owner/Contractor: Fax: Ll e-mail: a -mail: Exiti�'t�'V�'��(r`� t%2. wo, Cl�l"►J
(Thuoffin tall rorreryond-th/only o�do,S-,)
Signature of Ownery Signature of Contractor
APPLICATION REQ UIREMENTS.ARE LISTED ON REVERSE SIDE.
N,y zj 'C '�' 1
SOUTH BEND & SAINT JOSEPH COUNTY
HISTORIC PRESERVATION COMMISSION
235-9798
January 8, 2003, updated from December 16, 2002
TO: Commission Pres. John Oxian
Commission Treasurer Mary Jane Chase
Commission Members
FROM: Karen R. Hammond -Nash, Director
RE: BUDGET & SPENDING FOR 2002
In summary, we had a budget of $156,866.15, of which part was allocated by the County,
and the rest was encumbered from the previous year. We had about $19,000 in unused salary, part
of which we transferred to an account from which we could use it. We spent 100,680.32. We were
allowed to encumber $41,076.11, so that instead of giving it back, we can use it in 2003. A surplus
of $15,109.72, or 9.6% of our budget, reverted to the County.
The Auditor divides our budget into four categories: Personnel, Supplies, Services and
Operations, and Office Machines. "Personnel" includes the director and assistant director, only.
"Supplies" includes office supplies, and, for some reason, automobile gas and maintenance.
"Services and Operations" includes almost everything else we spend, including inspector services.
"Office Machines" is self explanatory, except that this year those costs ran high enough that I paid
some of them out of our Supplies account, not having time to transfer funds into the Machines
account.
Transfer of funds to different accounts within categories may be done with the approval of
the County Commissioners. Transfer of funds between categories requires passage of a public
Ordinance by the County Commissioners and County Council.
PERSONNEL BUDGET: $58,710.00
SPENT: 39,628.56
RE ALLOCATED: 10,000.00
SURPLUS: 9,081.44
SUPPLIES BUDGET: $7,441.46
SPENT: 6,824.54
SURPLUS 616.92
SERVICES & OPERATIONS BUDGET:
FUNDS TRANSFERRED IN:
[Grand Total
SPENT:
ENCUMBERED:
SURPLUS:
OFFICE MACHINES BUDGET:
SPENT:
SURPLUS:
(To Contractual Services)
88,648.69
10,000.00
98,648.697
52,172.27
41,076.11
5,400.31
$2,066.00
$2.054.95
$11.05
PERSONNEL DETAIL:
Assistant Director: Salary $23,710 per year. $7,295.36 was paid to me from January I through
April 18. At that time, there was a balance of $16,414.64. The County Commissioners and Council
have allowed us to transfer $ 10,000 of unused salary to Contractual Services, leaving us an unused
balance of $6,414.64, which, like all other unused balances, will be returned to the County General
Fund December 31.
Director: Salary $35,000 per year. $8,716.50 was paid to Rhonda Saunders from Januaryl to
April 4, and $23,616.70 to me from May 2 to the present. (There was a 10% salary reduction during
my first two months in the position.) We will be returning $2,666.80 of unused director's salary..
SUPPLIES DETAIL:
Office Supplies: Budgeted amount $5,741. We used $3,023.72 for office supplies, mostly
toner, paper, and paper products, $2,400 for new and upgraded copier parts, and $312 for four new
bookshelves, for a total of $5,735.72. We are presently stocked with most of the paper and toner we
will need for 2003, and are returning only $5.28.
Gas and Oil: Budgeted amount: $1,000. Used $937.63, and have $62.37 left over.
Garage and Motor Supplies: Budgeted $700, and used $150.73, returning $549.27.
SERVICES & OPERATIONS DETAIL:
Contractual Services: Budget: $26,670, plus $20,000 encumbered from 2001
budget, plus $2,500 contribution from Historic Landmarks Foundation to fund Oliver Factory
Complex Study, plus $16,000 moved from Assistant Director Salary, for a total of $59,170.
Spent: $ 25,414.55: 17,269.89 + ? for Inspector Wayne Doolittle
5,500.00 for Camlar Enterprises
2,500.00 for Arsee Engineers, Oliver Factory Complex Study
30.00 Library of Congress data search
114.66 Executive Suites transcription service
Obligation not paid: Transcription services, not paid because we were still awaiting County
Commission approval.
Encumbered: $32,000: 20,000 for Inspector Services
12,500 for Arsee Engineers salvage of Oliver School fagade
Remaining: a surplus of $1,255.45.
Travel: Original Budget: $ 2,000. We transferred $1,250 to Instruction & Training, and
spent $282.09, leaving a surplus of $467.91.
Instruction & Training: Budget: $1,000, plus $1,250 transferred from Travel. We have spent
$1,425.00, and, with the transfer from Travel, had $825 surplus.
Telephone: Paid out of County General Fund, and the $2,160 originally allocated has been
transferred, $1,000 to Office Equipment and $1,160 to Printing.
Postage: Budget $2,000; spent $317.71 (not all shown on latest print out), and have $1,682.29
(approximately) left over. This surplus is in part because of increased use of e-mail, and in part
because our reduced staff prevented us from sending newsletters. *
Publication of Legal Notices: Budget: $500.00; spent $444.67, which includes payment in
advance for some of our 2003 legal notices of meetings. The surplus is $55.33.
Printing Budget: $3,000 allocated for 2002, plus $19,463.89 encumbered from the previous
year, totaling $22,463.89. In November, I transferred $1,160 from our Telephone account and
$3,050 from our Automobile Lease account into Printing, giving us a new total of $26,673,89.
Spent out of this budget line: $18,068.17; encumbered $8,576.11; the surplus balance is
$29.61.
Astute observers may note that the actual amount of print work we are having done this year
is greater than these figures show, as $5,500 of text and graphic preparation being done by Camlar
Enterprises is being paid out of Contractual Services, and most of the expenditures below under
Data Processing are print -preparation expenses.
In addition to the Studebaker Pamphlet which Rhonda completed before her departure, and
some brochures which she worked on, we are reprinting all nine Historic District Guideline Books,
several brochures which we had completely run out of, our St. Joseph County Landmark
Preservation Standards, and we hope finally to have printed an adequate number of the much -
requested Leeper Park Preservation Standards, which we have so often run out of.
Auto Lease: Budget $3,854. Used $810, not actually for leasing a car, but for the insurance on
the car we have. I transferred $3,050 to Printing, which leaves us a deficit on this line for $5.20.
Dues and Subscriptions: Budget: $1,500. We have spent $430, and are awaiting a couple
bills, so the amount we will have spent is still not clear, but we will have a healthy surplus possibly
of as much as $1,070.
Data Processing: Budget: $5,000. Spent $4,980.08, mostly on digital imaging and scanning of
documents, maps, and graphics, so that they may be printed into the guideline books and brochures
we are having printed, and afterwards entered into our website, to be available to the public there as
well. This line has a surplus of $19.92. (Note: my earlier memo stated we had a $3.58 deficit,
pending receiving a discount; we did receive a $23.50 discount.)
OFFICE MACHINES DETAIL:
There is only one account in this category: Budget: $1,066, to which we transferred $1,000 from
our unused Telephone account, for a total of $2,066.
Our new recording and transcription equipment and a file cabinet, along with $663 worth of
maintenance on our copier and typewriter, used up $2,054.95 or all but $11.05 of this fund.
SOUTH BEND & SAINT JOSEPH COUNTY
HISTORIC PRESERVATION COMMISSION
235-9798
MEMORANDUM
Friday, January 24, 2003.
TO: Commission Pres. John Oxian
Commission Members
FROM: Karen R. Hammond -Nash
Director
RE: 2003 PROGRAM AND BUDGET PLANNING
Here are a list and a pie chart of our funds budgeted and financial obligations undertaken for 2003.
Commission members have spoken at HPC meetings and to me of several things that you hope we
shall accomplish in 2003. As I understand you, those things include:
1) Quarterly or bi-annual newsletters to all owners and residents of historically designated
properties. Presently, there are about 700 such persons, and sending a newsletter costs
about $1,200. When the 325 or so Chapin Park district residents are added, the number of
newsletters will rise to well over 1,000, and the cost of a newsletter to about $1,800.
2) Informational Brochures: Update and re -printing of three brochures is underway (Historic
Districts Defined; C of A Application Procedure; Historic Landmark Designation
Procedure). Update and reprinting of three others is proposed: Auto Tour Guide of Sites
and Structures; South Bends Historic Districts; and, Downtown South Bend's Sculpture
& Historic Buildings. The brochures presently underway are costing about $200 to $400,
to update and print 500 to 1,000 copies of each (depending upon where the price break
falls for the specific job). The remaining brochures are expected to run $800 to 1,000.
3) Update and expand the Historic Trees Pilot Survey done in 1993. That Survey.does not
include Taylor's Field or North Saint Joseph Street. Also, historic material relating to
George Kessler's landscape and boulevard design is available to us now that was not
available in 1993. The 1993 Survey recommended elimination and prohibition of planting
American Elms because at that time there was no treatment available for a tree stricken
with Dutch Elm Disease, and no disease resistant trees were available. That situation, of
course, has changed. Also, forestry programs are now available for restoration of other
endangered species of trees native to this area. I estimate that an updated forestry survey
might cost about $8,000. Grants from the U.S. DNR Forestry Dept. may be available.
4) Bookshelves and Office Library Development. I have been able to order four new
bookshelves out of our 2002 budget, which should enable us to retrieve some of our
research material from the County Archives. I have been told that HPC members would
like to have more reference and research materials available to HPC members., staff, and
the general public, relating to: (a) architecture, (b) historic preservation generally, (c)
parks and landscape architecture, and (d) forestry, especially urban forestry. _
5) Historic Lamppost and light fixture survey and repair. We could possibly commission a
survey for $5,000 to $10,000. Repair needs to be a permanent Department of Public
Works obligation; however, we might undertake some of the costs of developing a core of
trained workmen who can perform necessary repairs.
6) Stonework and building material salvage, especially at Oliver School. I have encumbered
$12,500 for this purpose. Oliver will probably require about (at least) $10,000.
7) Survey and/or restoration efforts regarding WPA stonework, especially along the St.
Joseph River banks, at Leeper Park, and along Northshore Drive across the river from
Edgewater Historic District. The time may be crucial.
8) Southold Awards seminar, award ceremony, and celebratory fete. As described to me, I
would expect this to run $2,000 or more.
9) Research, printing and publication relating to proposed German Township Historic
District. This should include archeological investigation and research into the suspected
burial grounds, as that material could vanish forever if not preserved while possible.
10) Republish Preservation Plan. Perhaps $150 to $500, depending upon how many copies
we make, and how many people or organizations we send it to. Sending one to each
historically designated address would cost as much as a newsletter.
I]) National Register Nomination for West LaSalle Street.
12) Publish corrections to the Interim St. Joseph County Survey Report. Probably in the
broad neighborhood of $15,000. The present report has errors which are embarrassing
and which complicate work done in reliance upon it. On the other hand, we have several
hundred copies printed, and sitting in our office. I would recommend composing and
printing a small volume of amendments, and using that along with the present report,
while the existing copies last, and LATER redoing the whole thing.
In addition to all of the above, the HPC continues to have ongoing concerns with a number of
matters, including:
1) Muessel Brewery Complex
2) Leeper Park Beautification Committee and related project(s)
3) Memorial Hospital's proposed and existing parking garages facing and
impacting historic districts
4) Engleman Natatorium
5) Leeper Park parking lot lawsuit
6) Fox Schoolhouse
7) Jefferson School renovation and addition
8) Studebaker complex buildings.
I am expecting that you will probably wish, in regard to some or all of these matters, to commission
studies, host open houses, send mailings, or do other things that cost money.
We do, of course, have enough money either appropriated or encumbered and carried forward for
2003 to be able to accomplish quite a lot, and we may, by winning grants, be able to leverage
additional funds. Choices, however, will have to be made, and I will be grateful for any guidance all
of you can give me regarding which projects you feel should be pursued first, and what amount of
staffor financial resources you believe should be devoted to each.
Additionally, those of you who wish to be particularly involved with certain projects, and/or who are
willing to serve on either standing committees or special committees on certain projects, should
SOON inform John Oxian of your willingness to serve, so that John can (a) appoint you to the
appropriate committee, and (b) tell me whom I should call for which projects.
2003budgetplan
2003 Budget Resource Allocation
County Appropriation
City Appropriation
Encumbered Funds from 2002
Sum of Appropriation + Encumbered funds
Less Director & Asst. Director salaries
Non -Salary Budget:
$ 97,537.11,
$ 115,461.00
�0_ .
$41,076.11
$ 156,537.11
$59,000.00
$ 97,537.11
Grant Administration
$302000.00
Staff & Inspector Training
$35000.00
Inspector's Wages
$16,000.00
Inspector's car
$12500.00
Oliver School Salvage
$102000.00
Computer upgrades
$11,600.00
Meetings (Notice, mail, minutes)
$23,800.00
Telephone & Internet
$19250.00
Spend at HPC discretion
$319387.00
TOTAL:
$975537.00
Encumbrance Detail:
2003budgetgraph
Total Encumbered:
Inspector & related expenses
Wages 16,000.00
Vehicle expenses 1,500.00
Training 1,000.00
Contingency 1,500.00
Oliver School Fagade Salvage
Salvage terra-cotta 105000.00.
Contingency 2,500.00
$41.076.11
20,000.00
12,500.00
Printing 81576.11
Note: The printing seems to be going under budget, so
we -may -get -some -of this-amount-bo&-fdf—other uses.
31 ,38
Available foi
uses to be
determined
$ 1,25 0
Projected phone b
INternet use.
$2,80(
Regular meetin€
mailin s & minL__
1 600-
Computer u�grades, copier $1,500
maintenance & "excess" use Inspector vehicle
..$101000 -
Contribution to Oliver School
),000
ommitted for our matching
hare of DNR Preservation
rant
63,000
ning & related travel for
r, Deputy Director, &
or
lb,UUU
INspector s wages
U.S. HERITAGE WORKSHOP
The two-day seminar was held in Chicago on November 13 & 14. Its purpose was to acquaint
the participants with lime putty and it's use in preserving historic brick and stonework
commonly found in neighborhoods typically built between the 1870s to the early 1930s. The
use of improper materials can cause further detritions, making a bad situation worse.
The workshop provided valuable information and proven field techniques to historic
preservation specialists, masons, building owners, architects, consultants and engineers who
are involved in maintaining historic masonry buildings. We were able to have hands-on
experience in the preparation and application of historic lime mortars. We worked with
cutout and wall preparation, removing hard mortar. We learned joint finishing techniques
that could recreate a 100 -year-old look and to create and match ribbon and bead joint effects
that are found on may historic buildings.
I had a working knowledge of mortar repair, but no experience with lime putty. I have
helped one contractor with recognizing existing problems with a rubble wall foundation and
will assist him and the mason he will hire to do the repair. The workshop participants were
told that perhaps 80 percent of all masons have no experience using historic materials.
The following was used in a neighborhood newsletter.
Masonry — brick, stone, terra cotta and concrete block is found on nearly every historic
building. While we have few all brick houses in our neighborhood, all most all houses have
masonry foundations or chimneys. Although generally considered "permanent," masonry is
subject to deterioration, especially at the mortar joints. Repointing, also known somewhat
inaccurately as tuck -pointing is the process of removing deteriorated mortar from the joints
and replacing it with new mortar. Properly done, repointing restores the visual and physical
integrity of the masonry. Improperly done, repointing not only detracts for the appearance of
the building, but also may cause physical damage to the brick or stone.
When dealing with any structure constructed prior to 1873 you should know that only lime
and sand were used for any masonry structures. That was the year that Portland cement was
first manufactured in the US. Between that year and about 1930, masons used a wide variety
of lime, Portland cement and sand combinations for mortaring brick and stone buildings. Up
until that time cement was considered primarily as an additive or a minor ingredient to help
accelerate mortar set time. We should be very careful when re -painting or filling in either
brick or stone of historic structures not to use current cement or mortar products. Because of
its hardness, water cannot weep through the joints and will cause, over time, the brick or
stone to fail. If you are considering repainting, please call the Historic Preservation
Commission for additional information.
Wayne Doolittle
Inspector, South Bend HPC
DRAFT — TRANSCRIPTION SERVICES CONTRACT — DRAFT
Language in bold italics has been inserted after a meeting between the County Commissioners
& Jerry Ujdak, in response to suggestions made by the County Commissioners. Language in
italics, not boldface, is added by your somewhat querulous director.
The Historic Preservation Commission of South Bend and Saint Joseph County (hereafter "HPC")
and.Kathy Oxian hereby enter into this Contract for the part time services of Kathy Oxian as a
transcriptionist for HPC, to assist the HPC by transcribing minutes of HPC meetings for the year
2002 and for the year 2003.
Now, therefore, the parties agree:
1) Kathy Oxian will perform the following services for HPC as needed or requested by HPC:
a) Prepare a detailed and complete type written summary transcript from the audio
tapes made by the Director or Assistant Director of each HPC monthly or special
meeting which she agrees to transcribe.
b) Attend those meetings for which she and HPC have agreed that she will transcribe
the taped minutes, without charging any additional fee for such attendance.
However, she shall be excused from attendance if her health or the health of a
family member so requires.
c) Preserve the original audiotapes of each meeting, and return them to the HPC
offices as soon as transcription is complete.
d) Maintain complete and accurate records of the time spent and work performed for
HPC pursuant to this agreement.
e) Maintain the confidentiality of all information disclosed to her during the course of
her services, which HPC deems to be confidential, unless HPC consents in writing
to the disclosure of that information.
2) Monthly, upon: receiving and approving transcribed minutes of a previous meeting, HPC
will pay Kathy Oxian a flat fee of $60.00 for each. hour that that meeting lasted, from
call to order, to adjournment, regardless of the actual time spent in transcription.
3) Duration of each meeting transcribed, from call to order to adjournment, shall be a
matter ofpublic record.
4) Ms. Oxian shall not be designated nor treated as an employee by HPC. She acknowledges
and agrees that she shall be an independent contractor, and, as such, shall assume and pay
in full any and all of her own payroll taxes, unemployment insurance, workers
compensation insurance, or other legally mandated costs, expenses, or withholdings
associated with her work.
5) All work product of Ms. Oxian that is produced while performing services for the HPC
shall be the sole property of the HPC.
7) The HPC may terminate Ms. Oxian's services at any time provided that the HPC notifies
her in writing within forty-eight hours of its decision to terminate her services, or before
she has actually attended a meting with the expectation of being asked to transcribe it. .
Any payment due to Ms. Oxian at the time of such a termination shall be made to her no
later than the next date on which regular services payment is due.
8) Ms. Oxian may terminate her services to the HPC upon thirty days written notice delivered
to the HPC at or prior to a regular monthly meeting of the HPC. This notice period may be
shortened if health or other urgent circumstances require.
9) Upon termination of Ms. Oxian's services, whether by mutual consent or not, Ms. Oxian
shall promptly return to HPC any of HPC's materials, documents, or tangible property of
any kind which she acquired from the HPC, or as a consequence of services rendered for
HPC, or which she produced for HPC.
10) This Contract shall remain in effect from the date it is signed by all parties, until
December 31, 2003, or until it is canceled or terminated by either of the parties.
11) If at any time the HPC, the HPC Treasurer, or the HPC Executive Committee
determines that funds are no longer available in the HPC budget to pay for transcription
services through an outside contractor, without compromising other HPC services and
operations, then the HFC shall cancel this contract. If the HPC should find it possible to
obtain: adequate transcription services from another person or company for less money
than the amount charged by Ms. Oxian, then the HPC shall cancel this contract.
12) This Contract shall be interpreted according to Indiana Law, and shall bind the parties,
their agents, assigns, and successors in interest.
HISTORIC PRESERVATION COMMISSION KATHY SUE OXIAN
Of SOUTH BEND & ST. JOSEPH COUNTY
BY: Mary Jane Chase, Treasurer
Date: Date:
HISTORIC PRESERVATION COMMISSION
Of SOUTH BEND & ST. JOSEPH COUNTY
BY: Karen R. Hammond -Nash, Director
Date:
Kathy Sue Oxian
Transcription performed for Historic Preservation Meetings
During 2002
September 17, 2001
Meeting called to order at 7:35
Adjourned at 10:00, meeting length: 2 hours, 25 minutes
Time spent transcribing: 9 '/2 hours
If paid by meeting length, @ $60./hour, then $145.00;
OR, if paid by hour of work, @ $20./ hour, then $190.00. $145.
December 17, 2001
Meeting called to order at 7:35
Adjourned 9:30 meeting length: 1 hour, 55 minutes
Time spent transcribing: 8 hours
If paid by meeting length, @ $60.00 / hour, then $115.00
OR, if paid by time spent transcribing, @ $20.00 / hour, then $160.00. $115.
January 21, 2002
Meeting called to Order at 7:30
Adjourned 9:45 meeting length: 2 & 1/4 hours
Time spent transcribing: 9'/4 hours
If paid by meeting length @ $60.00 / hour, then $ 135.00
OR, if paid by hour of work, @ $20.00 / hour, then $ 185.00 $135.
March 18, 2002
Meeting called to Order at 7:30
Adjourned 9:25 meeting length: 1 hours, 55 minutes
Time spent transcribing: 8 '/4 hours
If paid by meeting length @ $60.00 / hour, then $ 115.00
OR, if paid by hour of work, @ $20.00 / hour, then $ 165.00 $115.
April 15, 2002
Meeting called to Order at 7:33
Adjourned 9:40 meeting length: 2 hours, 7 minutes
Time spent transcribing: 9 hours
If paid by meeting length @ $60.00 / hour, then $ 127.00
OR, if paid by hour of work, @ $20.00 / hour, then $ 180.00 $127.
May 20, 2002
Meeting called to Order at 7:35
Adjourned 10:04 meeting length: 2'/z hours
Time spent -transcribing: 1 -1 -''/Z -hours
If paid by meeting length @ $60.00 / hour, then $ 150.00
OR, if paid by hour of work, @ $20.00 / hour, then $ 230.00 $150.
June 17, 2002
Meeting called to Order at 7:30
Adjourned about 9:30 meeting length: 2 hours
Time spent transcribing: 8 hours
If paid by meeting length @ $60.00 / hour, then $ 120.00
OR, if paid by hour of work, @ $20.00 / hour, then $ 160.00. $120.
July 15, 2002
Meeting called to Order at 7:35
Adjourned 10:04 meeting length: 2'/z hours
Time spent transcribing: 9 hours
If paid by meeting length @ $60.00 / hour, then $ 150.00
OR, if paid by hour of work, @ $20.00 / hour, then $ 160.00. $150.
August 19, 2002
Meeting called to Order at 7:35
Adjourned 10:00 meeting length: 2'/z hours
Time spent transcribing: 9 hours
If paid by meeting length @ $60.00 / hour, then $ 150.00
OR, if paid by hour of work, @ $20.00 / hour, then $ 160.00 $150.
September 16, 2002
Meeting called to Order at 7:30
Adjourned 9:35 meeting length: 2 hours
Time spent transcribing:8 hours
If paid by meeting length @ $60.00 / hour, then $ 120.00
OR, if paid by hour of work, @ $20.00 / hour, then $ 160.00. $120.
October 21, 2002
Meeting called to Order at 7:35
Adjourned 10:25 meeting length: 2 hours, 50 minutes
Time spent transcribing: 10 'A hours
If paid by meeting length @ $60.00 / hour, then $ 170.00
OR, if paid by hour of work, @ $20.00 / hour, then $ 205.00. $170.
November 18, 2002
Meeting called to Order at 7:35
Adjourned 9:58 meeting length: 2 hours, 23 minutes
Time spent transcribing: 9 hours
If paid by meeting length @ $60.00 / hour, then $ 143.00
OR, if paid by hour of work, @ $20.00 / hour, then $ 180.00 $143.
THE HISTORIC PRESERVATION COMMISSION
OF SOUTH BEND & ST. JOSEPH COUNTY
. MONTHLY MEETING
October 21, 2002
MEMBERS PRESENT:
MEMBERS ABSENT:
STAFF PRESENT:
MINUTES
7`h Floor, Commissioner's Conference Room
County -City Building, South Bend, IN
Mary Jane Chase, Joann Sporleder, Martha
Choitz, John Oxian, Catherine Hostetler, Diane
Wrobel-Illes, Lynn Patrick, Gerry Ujdak,
Virginia O'Hara
None absent
Karen Hammond -Nash, Director
Thomas Bodnar, City Attorney
Wayne Doolittle, Inspector
ALSO PRESENT: John Scanlon, Terry Gennicks, Francis Lies,
Fay Lies, Jerry Freeman, Don Sporleder, Eric
Walton, Nancy Walton, Bob Jones, Mary
Waterson, Will Waterson, Gary
Van Overberghe
I. CALL TO ORDER
JOHN OXIAN: Called the meeting to order at 7:35.
GERALD UJDAK: Makes a motion to add two additional items to the agenda.
MARTHA CHOITZ: Seconds the motion and the motion carries unanimously.
II. I PUBLIC HEARING
A. CERTIFICATES OF APPROPRIATENESS
1. 2002-0925; 1217 East Wayne Street North; build 30' x 16'
addition behind the house.
KAREN HAMMOND-NASH: Staff recommends approval of the application, as shown
in the attached drawings, with the following conditions:
A -The roof, -eaves, gutters, -and siding match or replicate that siding originally used
on the house.
B. That the doors and all windows except the bathroom have the same shape,
size, and exterior dimensions as those used in the original construction.
Staff further suggests that, if the owners could locate landscape specifications or
suggestions from the original architect, it might be very rewarding to consult them when
replacing the shrubbery and damaged trees.
JOHN SCANLON: My contractor, Terry Gennicks, is here as well with all of his plans
and he would be happy to answer any questions that you may have that I am not able to
answer.
We are going to be taking off the enclosed back porch, which is now being used as a
sun -room, and replace it with a larger room. This room addition will be large enough to
add both a bathroom and a first floor bedroom suite.
With our architect we have attempted to entirely replicate the facing of the brick that
can be seen from the street so that it will look just exactly like an extension of the present
east side of the house. I will now let my architect Terry Gennicks answer any further
questions that the commission may have about this project.
The contractor, Terry Gennicks, then proceeded to answer questions that commission
members had about the following items:
1. What style and type of brick that are going to be used for the foundation wall of
the room addition? (contractor brought in a sample brick for members to look
at).
2. The type, style, and location of the windows that are to be installed in the room
addition. (brochures and pictures of the windows were made available for
members to look at).
3. What type and style of windows are to be used in the bathroom area? (glass block
style will be installed for privacy).
4. The type and style of siding that will be installed on the room addition.
5. What type and style of doors are to be installed?
6. What trees or shrubbery if any will have to be removed in order for this room
addition to be built?
7. What types of trees and shrubbery will be replanted once the room addition is
completed?
CATHERINE HOSTETLER: I would like to make a motion that we accept application
2002-0925 as recommended by staff with the following guidelines:
1. That vertical siding will be installed on the addition.
2. That the landscape specifications be as described by the architect.
3. Crab-apple, weeping willow, arborvitae are to be replanted to replace the trees
and shrubbery that will be removed.
GERALD UJDAK: Seconds the motion and the motion carries unanimously.
2. 2002-1002; 219 West Shore Drive; add pre -finished galvanized
steel coping over existing tile parapet cap.
KAREN HAMMOND-NASH: The owners are seeking to do the following:
(1) To remove loose deteriorated plaster, and replace it in kind, with plaster of the
same type and appearance.
(2) To add a pre -finished galvanized steel coping cap over the existing tile parapet
cap.
The staff recommendation is that plaster repair, or replacement of missing plaster with
the same article, is basic minimum maintenance, requiring no special permission. Staff
has recommended to the contractor that they proceed with that repair at their own and the
owner's convenience.
The installation of the steel cap is a more difficult matter. The proposed steel cap
would have essentially the same dimensions as the existing tile cap, but would be
continuous, and would not retain the appearance of individual blocks on top of the
parapet. The unique roof line is one of the most characteristic and notable elements of
this house's design. The tile edging on the parapet adds both to its visual interest and its
character. On the other hand, the tile has evidently been repaired a number of times, and
any failure of the parapet cap is not good for the underlying plaster stucco.
Staff notes that on a neighboring house, built by a different architect in the Mission
Revival style, HPC apparently approved the use of a steel parapet cap in a situation where
the entire exterior was so* badly deteriorated that it was entirely replaced with a new
exterior insulation and finish system.
As of the writing of this report, the HPC Architectural Historian, Joann Sporleder, is
unavailable for consultation as to the availability of options for retaining the tiled
appearance of the parapet cap, while maintaining or improving its performance. Staff
therefore recommends that this question be referred to her, and that the tile be retained
uncovered only if our architect can offer suggestions as to how that might be made
practical for the homeowner. Otherwise, I would recommend approving the application
to cover the parapet cap as requested.
GARY VAN OVERBERGHE: I am the contractor for Van Overberghe Builders, Inc. I
am here on behalf of Winifred Wyatt, the homeowner of 219 West North Shore Drive.
The residence has been having some water leakage problems inside of the walls of
residence. The cap that is presently on there now is a glazed stone. I have had a few
people do some research to try and find a glazed stone that is available in this particular
size and style and they have not been able to find one that will work other than limestone,
which is porous and allows water to transfer through it.
So we propose to cover the existing stone with a twenty-four galvanized pre -finished
.cap and an EIFS system will also be installed. There is substantial damage to the wall
above the roof line. We will remove any loose material and repair it. The best way to
prevent moisture from getting through is to have the stone covered with this galvanized
cap. They also noted the look of the mortar joints. If necessary, I will paint a mortar joint
onto the galvanized area so that it gives the appearance of a mortar joint. If in the future
anybody happens to find this glazed stone is available and if the home owner would like
to change it we are not planning on removing the origjiial glazed stone that is currently
there now. I have a drawing, a cross-section of what the cap is going to look like and
how it is going to be installed over the existing glazed stone.
As on the drawing, the sub -straight of this particular wall is red clay the in the
middle and above the red clay the is the actual cement plaster that is on the house now.
With the new EIFS system we plan to remove all of the loose sections of cement plaster
that have been water damaged and then we will apply a new one -inch Styrofoam EIFS
system where all of the joints are sealed and a top coating. The entire upper wall will be
an entire new one -inch Styrofoam EIFS system that is coated that gives it the same
appearance and the same color and it has the high impact coating on top of it to help
protect the system from being damaged. After we have installed this EIFS system we
will then put the galvanized cap over the glazed stone that is already there.
The only difference you will see in the appearance of this wall is that there will be no
mortar joints visible. If it becomes necessary we can paint a half-inch gray line on every
two feet of cement around the perimeter to resemble the mortar joint lines of the wall.
If this work is not done now the deterioration is going to get worse and there is
evidence that the damage is actually going inside the residence.
There was further discussion where Gary Van Overberghe answered other specific
questions that commission members had about the work that is to be done on the
residence.
JOANN SPORLEDER: On application 2002-1002 1 recommend that staff s
recommendation of the following:
1. Using a galvanized coping cap with a one -inch extension in the front to maintain
the shadow line.
2. That vertical mortar joint lines will be painted on the wall to replicate the
appearance of the tile and the color being used will match as closely as possible.
CATHERINE HOSTETLER: Seconds the motion and the motion carries unanimously.
3. 2002-0603; 411 West North Shore Drive; replace artificial
siding and restore original trim detail.
KAREN HAMMOND-NASH: The homeowners, Lucy and Bob Jones, submitted this
application June P, and which the HPC granted it, as applied for, with certain
conditions, on June 18, 2002.
In the process of construction, matters have arisen which make it advisable to replace
all of the existing aluminum siding on the house, and to simultaneously take the
opportunity either to restore the original detail, or to install new architectural detail that
would resemble the original more closely than the existing one does. Much original
detail was covered when the house was aluminum sided.
Additionally, the owners seek to install more modern ventilation, which is needed to
accommodate the modern heating and insulation now in the house.
The homeowner's very helpful letter provides all the additional detail and explanation
you need, so I will not repeat it here.
Much of what the homeowner seeks would ordinarily be matters that could be staff
approved. However, as we understand the Open Meetings Act, staff may not unilaterally
modify a C of A granted by the commission at a public meeting, without bringing it again
to the commission's attention at another public meeting.
I Staff recommends the issuance of a second Certificate of Appropriateness, approving
all new items listed in this amendment to the original application, specifically the
following:
1. Removal of the existing white aluminum siding, and replacement with white vinyl
siding having a five inch or a six inch reveal.
2. Installation of trim around all windows to replicate the original brick mold as near
as possible.
3. Install wood trim comer boards at the house comers, similar to those originally
there.
4. Add a frieze board under the eaves of the house similar to that originally existing.
5. Add vents under the eaves on the front and back of the house to create airflow in
the attic pursuant to architect recommendations.
6. All approvals and conditions in the Certificate of Appropriateness issued June 18
remain in effect.
BOB JONES: We have removed some of the siding from around one of the side
windows on the house to examine what was there and we found some narrow wooden
brick mold siding. We have also found some comer boards on one side of the house
when we removed some of the siding from that area.
We have not removed any siding yet from the front of the house so we are not sure
how much of the original trim we will still find. When we remove the rest of the siding if
we do find any original trim we will use it and if there is any wood trim missing we will
'have it replicated and replaced on the house. If for some reason all or most of the
original trim is missing then we will try and replicate the trim as close as possible to what
we think would have been on the house at that time.
We did remove some of the aluminum siding which is eight inches wide from the
house and were able to see the original siding underneath which is only six inches wide.
We have been advised by both our architect and our builder that it is not a good idea to
put such wide siding on the seams because the seams become more obvious and they do
not fit as well. Our builders looked around and found that so far the closest he can come
to the original reveal is five inches. The builder is going to keep looking to see if we can
find a closer match than the five inch reveal.
We are going to remove the shutters that are on the house and when we are finished
we are going to reinstall them onto the house. There is also one set of shutters missing
from the house. We later found this pair of missing shutters in the attic and we are trying
to determine if we can repair them or if they are beyond repair. We are still planning on
reinstalling this pair of shutters back onto the house either by repairing the old pair of
shutters or having the pair of shutters replicated if possible. We also want to repaint this
pair of shutters to closely match the original color of the shutter that we have already
found.
MARTHA CHOITZ: I move that we approve application 2002-0603 with the
recommendations that are listed on the Certificate of Appropriateness dated October 19 'h.
That this application form be added to the original Certificate of Appropriateness that
was filed earlier.
JOANN SPORLEDER: Seconds the motion and the motion carries unanimously.
4. 2002-0701; 519 Edgewater Drive; replace aluminum storm door.
KAREN HAMMOND-NASH: This is an application that was originally approved in
July. Mr. and Mrs. Cochrain are seeking to amend that application by the addition of a
replacement screen door.
BILL COCHRAIN: I have some photographs of the screen door we propose to replace.
I have also brought a brochure showing different screen doors. We have circled a few
screen doors that we are considering to use as a replacement for the one we presently
have now.
The screen doors that are presently there now date back to the 1960's; but, they are
not consistent with our ambitions for making the house look as nice as it can. We
thought it would also be nice to replace the front two doors.
A discussion was then held where Bill Cochrain answered other detailed questions from
commission members about the type and style of screen doors that he wishes to have
installed at his residence.
JOHN OXIAN: I will make a motion that the front door be replaced exactly the way that
it shows in the brochure. That the back door should have some horizontal paneling and
that the glass opening is left according to the recommendation of the architect Gregg Kil.
JOANN SPORLEDER: Seconds the motion and the motion carries unanimously.
B. LOCAL LANDMARKS, second reading
1. 602 Euclid Avenue, South Bend, Former Nelson & Son
Dairy, 1906-1918.
JOHN OXIAN: The dairy on Euclid Avenue will be the first dairy we will be making
into a landmark, since we were unable to make the outstanding dairy on South Main
Street into a landmark. This dairy on Euclid is also a very significant dairy and Gene
Oakley will give us a lot more detail on the history of this dairy.
KAREN HAMMOND-NASH: Actually Gene Oakley has withdrawn his
recommendation that this dairy be made into a landmark given the alterations given to the
structure.
JOHN OXIAN: Despite what Gene Oakley says I still recommend that this be made into
a landmark.
There was further discussion between commission members as to whether this dairy
should be made into a landmark.
MARTHA CHOITZ: I recommend that we send it down to the Common Council.
DIANE WROBEL-ILES: Seconds the motion and the motion passes unanimously.
Gerald Ujdak and Joann Sporleder both voted against the motion.
2. 1021 Portage Avenue; South Bend, Axtell House, built 1905
KAREN HAMMOND-NASH: The homeowners report and the favorable
recommendation from the staff and the Landmark Commission was reported to the
commission at the last monthly meeting. There are copies of these documents available
for any commission member who wishes to review them.
CATHERINE HOSTETLER: I move that we send 1021 Portage Avenue, the Axtell
House, down to the Common Council.
MARY JANE CHASE: Seconds the motion and the motion passes unanimously.
C. HEARING OF VISITORS
1. Ted Foti, regarding proposed landscape designs affecting Leeper
Park.
TED FOTI: I wanted to share with you some of the thoughts that the firm that has been
employed by the city has for doing the downtown area. Memorial has been secured to do
the landscaping for our campus. Memorial has even pro -offered to try and help make
improvements to Leeper Park. .
In fact the firm has even calculated what this project will cost. For several years now
we have been concerned with the condition of the park. There are several different -areas
of the park that have deteriorated quite considerably. Memorial hopes to succeed in
trying to revive some interest in making improvements to Leeper Park. Memorial is
willing to contribute $50,000.00 dollars to help with the improvements that need to be
done.
Memorial has even met with a task force that was co-chaired by Mr. Oxian and Mr.
Sinclair on a couple of different occasions. The thought process during these meetings
with the task force was that we would use the $50,000.00 dollars as seed money and then
try and find other corporate interests in the community that would be willing to match the
$50,000.00 dollars. In turn we would continue to do this until we had sufficient enough
funds to make substantial repairs to Leeper Park.
We -have -come -up with a list for the area that is referred to as Leeper Park West. This
list basically covers a variety of items such as top soil, seedlings, electrical and historical
lighting, benches, paths, etc. We have estimated that the total of these various items
would cost around $555,000.00 dollars.
We then looked at the area that is referred to as Leeper Park East. This area is by far
the most deteriorated by way of foliage because it is not being maintained on a regular
basis. We estimated that to make improvements in this area of the park would cost
$303,000.00 dollars. Memorial estimates that the total for the whole project would cost
$853.000.00 dollars. If you put a contingency in and add a few more items, we then
estimate that the total cost will be $1,000,001.00 dollars.
The reason Memorial is willing to donate $50,000.00 dollars is because we would
like to see improvements made in Leeper Park, since we believe that this park has a great
setting and has the potential to be one of the nicest parks in the city.
Memorial has spent $240,000,000.00 dollars in the last four years on new buildings.
Even though we have some nice buildings, our campus still has a lot to be desired. Since
our hospital campus does not have any kind of signature or character to it, we decided
that improvements needed to be made to enhance its appearance. The instructions that
we gave this particular firm was to make the campus resemble a park setting. We want
the hospital to look like it is sitting in the middle of a park.
I have brought before the commission tonight a drawing that illustrates what this firm
suggests the hospital do with the border lines of its campus. The estimated cost for this
project is $1,000,005.00 dollars. I have not yet presented any of this information to our
board or committees as of yet. Due to the cost that is involved, I suspect that this project
will have to be completed over a period of time. I first would like our people to put their
final stamp of approval on this project. After we have this final stamp of approval we
will then proceed to make improvements to the campus and to the area based on what you
see here in our illustration.
Several commission members then expressed their concerns about what effect moving
Bartlett Street as shown on the proposed drawing would have on both Madison School
and the Chapin Park area.
Katherine Hostetler expressed that further discussion of this matter was best left to
Leeper Park Beautification Committee and affected neighborhood associations.
2. South Bend Community School Corporation regarding the
proposed Jefferson School expansion and renovations.
Mr. Jerry Freeman showed a proposed drawing for a capital projects work at Jefferson
School. The drawings that were presented were done by Wight, a
construction/architectural firm in Illinois. The drawings were dated October 2, 2002 and
were numbered A1.0 and A2.0.
Mr. Freeman was also asked about the restoration of the four classical urns that have
fallen or been removed from the cupola. He indicated that two of the urns still exist and
are currently in the hands of carpenters who will either restore or replicate them.
JOHN OXIAN: Recommends that the architects or designers for the school should
consult with Historic Preservation Commission in formulating their proposal for
windows, doors, and additions.
3. All others wishing to be heard
MARY WATERSON: I as well as others feel that it is essential that the local historic
newspaper file stay at the St. Joseph County Library. Historic Preservation Commission
as well as various schools, churches, government bodies, veteran's groups, and other
institutions have used our Local Historic Genealogy Room over the past years. These
.articles are comprised of recorded historic events that have occurred over the years and
can not be found any where else in the world.
If these historical articles are allowed to be digitized and the hard copies put into
storage outside of the Local History Genealogy Room of our local public library our local
history could be permanently lost forever due to the following reasons:
1. Recent examples have shown that scanned photos of these newspaper clippings for
digitization were very poor and that the hard copies would have to be used for back
up in order for them to be of any use to the public.
2. The type of machine that the library has purchased will be able to scan these
historical articles right away and then have them indexed later. The danger in doing
this is thafthese articles will be scanned and then moved to an outside storage area
due to the fact that there is not enough qualified personnel and funding available.
There are currently over one half million items that will need indexing and with
improper or no indexing no one will be able to find the digitized items in the
computer.
3. Due to copyright laws the hard disc ;will not be able to be put into the libraries
center data base or online and will be limited to only one or two computers in the
Local History room and this will turn greatly restrict public access to these files.
Also reference questions about local history will not be able to be answered in
person, by phone, or email due to lack of access to staff members. Staff members
also will not be able to answer questions in a timely manner about our community for
those individuals that email or call in that are considering moving or locating their
business to our town.
4. Non computer people may not have access to their local history, because often the
staff is too busy to train a patron in this category at the exact time that a person
comes in.
5. As technology changes will the library continue to be able to afford to continue to
rework this large project?
6. The Local Historic Clipping File will not have room temperature control with
halon. With this type of environment and with acid free paper these newspapers
clippings would have a life span of over three hundred years. If these newspaper
clippings are not maintained and stored properly they could be lost due to disarray
and heat, fire, or unqualified staff. If this were allowed to happen then thousands of
hours of work by both professionals and volunteers that has gone into the making of
our community story which has span over a one hundred -year period could be lost
forever.
Due to the fact that Historic Preservation Commission has used our Local Historic
Genealogy Room in the past on several different occasions it is our hope they will help
support us in our goal to have these newspaper clippings kept in our local library in the
same location that they are in now.
VIRGINIA O'HARA: I will make a motion in support of keeping the local historic
newspaper clipping file in the local history genealogy room at the St. Joseph County
Public Library.
GERALD UJDAK: Seconds the motion and the motion carries unanimously.
III. REGULAR BUSINESS
A. APPROVAL OF MINUTES
JOHN OXIAN: There are three sets of minutes completed. Look them over and if there
are any corrections that need to be made let us know.
MARTHA CHOITZ: I move that we approve these three sets of minutes.
CATHERINE HOSTETLER: Seconds the motion and the motion passes unanimously.
(Joann Sporleder abstains due to the fact that she has not read them yet.)
B. TREASURER'S REPORT
MARY JANE CHASE: The current treasurer's report I have covers from January 1,
2002, to August 31, 2002. 1 don not have any further updates on this. There are
questions I had because the director and the assistant director might come to a system that
would be a combination of when Karen was assistant director and then there was no one.
The reason it is divided up into these separate categories is because that is the way
they do the numbering system and it is easier to keep with the city. I do have a few
questions regarding some of the items that are on the treasurer's report that do not have
some kind of figure in them either current or year to date. One example is that there is no
amount recorded at all for the gas and mileage that has been used by Inspector Wayne
Doolittle's car. Another example covers the time period when Karen used to be our
assistant director and then later became our director and this in turn left the position of
assistant director vacant.
When I talked to Mr. John Lanz I told him that I wanted to talk to him and find out
why various items had not been paid and Mr. Lanz told me that there were two ladies I
could talk with in Accounts Payable. So then I called and talked to the two ladies in
Accounts Payable and they told me that there was nothing they could do for me other
than send me a schedule of what the deadlines are for the bills that need to be paid and
when the bills will be paid. After my conversation with these two ladies in Accounts
Payable I did receive the schedule that they spoke to me about.
JOHN OXIAN: From now on I want all bills and receipts turned into Mary Jane from the
staff so that Mary Jane can maintain accurate records for our commission. I also want
Mary Jane to have access to all information that is important to the treasurer's report. I
also want this information all brought up to date within the next two weeks so that this
information can properly be presented at our next meeting. The reason I want this done
is because our commission is going to have to encumber money and Mary Jane has to
know that for next year. This has to be done by the first of December or it will be too
late. So I expect this to be done by no later than the first of November.
C. LEGAL REPORT
1. Leeper Park Settlement status
2. Enforcement status of Franklin Street apartments
3. Status of 117 West North Shore drive
THOMAS BODNAR: In regards to the matter about the Leeper Park Settlement it was
discussed at our last commission meeting that we have an executive meeting on this
matter and it was unanimously approved by the board to do so and the meeting is set for
November 6`h, at 4:30.
Code Enforcement has set an initial hearing on November 7`h, for the Franklin Street
apartment buildings. There will be a new code enforcement office at this meeting and
John Oxian would like staff members to be present at this hearing also.
D. STAFF REPORTS
1. Director's Reports: C. of A. Approvals; Correspondence
KAREN HAMMOND-NASH: There have been several Certificates of Appropriateness
approved; they are as follows:
1. 938 Riverside Drive; to replace a damaged wood paneled garage door and to
replace the concrete driveway with bricks that have been salvaged from Navarre
Street with the stipulation that the paved area might be reduced, but not
increased.
2. 1138 East Wayne Street South; to remove a damaged concrete patio walk and to
have it replaced with a brick walk that is made out of concrete. The walk will
continue to maintain the same outline as the original walk and patio.
3. 635 Lincoln Way East; to replace shingles on the front of the house by using pre -
tab black shingles left over from the re -roof of the back of the house some years
ago. To install continuous aluminum gutters on the rest of the house matching the
aluminum gutters previously installed. To continue the installation of the fence
that was approved in July, 2001, with the same conditions applied to the previous
C. _of A. Specifically that the fence be concealed from the neighbors and the
roadway by plantings.
4. 1305 Kessler Place (a local landmark); staff renewed a C. of A. for a new garage.
The original C. of A. had been issued as part of an agreement with the owner that
if the owner agreed to give his consent that the house be declared a landmark that
the commission would consent to a new garage. The C. of A. needs to be re-
issued, because more than a year has passed since the original C. of A. was
issued and it was staff approved because there have been no violations.
2. Inspector's Report
WAYNE DOOLITTLE: I have an update on 117 West North Shore Drive. I talked to
the painter who has been contracted to paint the house and he turned out to be the son of
the people who own the house. He said he would not be able to finish the painting this
year of the trim because he is running out of season to do it, but he said that he should be
able to get the main part of the house done by then. Right now there are two -and -one-
half walls done on the house and they look very good. Some of the wood we had looked
at a couple of weeks ago had been repaired and is now in excellent shape.
He had no idea what he would do with the balustrades that are sitting in the backyard.
He knows that these balustrades either have to be repaired or replaced. I sent him a
recommendation for a company I found that replicates balustrades and spindles. They
were also planning painting part of the house different colors when they can get around to
it, but first they have to strip all of the paint. They are planning on using paint on the
wood trim and not stain. Overall the house looks very good and the garage will be done
by the end of this week.
IV. OLD BUSINESS
A. Schedule Committee meeting on Chapin Park Historic District
Standards.
KAREN HAMMOND-NASH: A committee meeting set for Wednesday, October 23rd
at 4:30 p.m.
B. Leeper Park riverbank protection; U.S. Army Corp of Engineers
Approval.
KAREN HAMMOND-NASH: I distributed to commission members a copy of the
memorandum sent to the Historic District liaison most concerned with this matter and a
copy of the findings from the U.S. Army Corp of Engineers regarding the project the
commission approved eighteen months ago and then re -approved two months ago
regarding the erosion control in Leeper Park. For the commission's better information I
have some photographs available for anyone who would like to look at them.
V. NEW BUSINESS
A. Assistant Director Position Posting
JOHN OXIAN: We are planning on advertising for the Assistant Director's position.
Even though we have already had some individuals apply for this position, I still think
that we should post the position for Assistant Director publicly.
JOANN SPORLEDER: I will make a motion that we post the available position of
Assistant Director publicly.
GERALD UJDAK: Seconds the motion and the motion carries unanimously.
B. Urban Land Institute recommendations regarding the Studebaker
Buildings.
JOHN OXIAN: I sent Karen to the Urban Land Institute recommendations regarding the
Studebaker Buildings because I went to see John Hunt on a'different matter and he
mentioned to me that they were having this Urban Land Institute in town and they were
going to make a presentation at the Marriott the next day. I was not going to be able to
attend this presentation, so I asked Karen if she would go instead.
VIL ADJOURNMENT
CATHERINE HOSTETLER: I will make a motion that we adjourn this meeting at
10:25.
MARY JANE CHASE: Seconds the motion and the motion passes unanimously.
Meeting Adjourned
THE HISTORIC PRESERVATION COMMISSION
OF SOUTH BEND & ST. JOSEPH COUNTY
MONTHLY -MEETING
MINUTES
November 18, 2002 7`'' Floor, Commissioner's Conference Room
County -City Building, South Bend, IN
MEMBERS PRESENT:
MEMBERS ABSENT:
STAFF PRESENT:
ALSO PRESENT:
I. CALL TO ORDER
Mary Jane Chase, Joann Sporleder, Martha
Choitz, John Oxian, Catherine Hostetler, Diane
Wrobel-Illes, Lynn Patrick, Gerald Ujdak,
Virginia O'Hara
None (Ms. Hostetler had to leave at about 9:30)
Karen Hammond -Nash, Director
Thomas Bodnar, City Attorney
Wayne Doolittle, Inspector
Jeff Berndt, Steve & Nancy Norton,
Don Napoli, SJCPL, Linda Conyers, SJCPL
JOHN OXIAN: Calls the meeting to order at 7:35.
II. PUBLIC HEARING
A. CERTIFICATES OF APPROPRIATENESS
1. 2002-1030-b; 1209 East Wayne Street North; Re -side two
dormers; replace metal porch awning with shingle awning.
Motion was made and seconded to allow the director to dispense with the reading of the
History and Significance portion of the Staff Reports for Certificates of Appropriateness.
KAREN HAMMOND-NASH: The owners are seeking to do three things, one of which I
have already staff approved, and two of which are before the Commission. They are as
follows:
1. They are seeking to replace the roof in kind, using the same style of shingles that
were previously installed. This one has already been staff approved.
2. Remove existing wooden siding from two dormers, one in the front of the garage
roof, facing the street, and one in the back of the garage roof, facing the back, and
re -side those dormers with vinyl siding.
3. They seek to replace a metal front porch awning with an actual porch roof,
shingled and equipped with a gutter to match the roof on the house and garage.
They would also replace the light metal post supporting the outside corner of the
awning with a wooden post instead.
The guidelines for the Wayne Street District require that wooden siding be maintained
and not replaced with artificial siding. While the district guidelines do not allow for
exceptions where maintenance is feasible, and here it clearly is feasible, perhaps here a
"de -minimus" exception might be granted, at least for the back dormer, since the siding
in question is really not very visible.
Metal awnings such as this are characteristic of houses of this post-war era, and unusual
in houses of any other era. This awning also references the decorative metal shutters on
the windows. The proposed roof is probably more functional, but not decorative. On the
other hand, 1940's ranch houses often had shingled porch roofs like the kind proposed
here, so the designer is keeping to the relevant era. I also note that the 1986 surveyor for
this Historic Preservation Commission was unsure whether the existing awning and
wrought iron support were original, or a later addition or replacement of an earlier
original. Staff would reluctantly recommend approval, on the condition that the side c.f
the new porch roof not be filled in with a solid triangle as proposed, but that it have a
simple rake board, like the rake board in the gables, and that the post be something more
decorative, as the existing support is decorative.
STEVE NORTON: One item I forgot to mention in the letter was that we were looking
at a wood grain vinyl siding instead of a smooth vinyl siding. As you can see from the
photo here, the house has a steep roof and the advantage to installing this wood grain
vinyl siding is that once it is installed it does not have to be maintained. Even though this
is a one story house, it does have a steep roof and it would be difficult to get up there and
paint. Even though the vinyl wood grain siding would be more expensive than having the
house painted, I thought that it was a good idea to do something that was permanent and
would look good for the life of the house. (a sample of the siding was passed around for
commission members to look at).
NANCY NORTON: We had to try and find a metal awning that was similar to the
current one that is there now. We looked in a number of supply houses and we were
unable to find one with that exact style. The one that is there is not suitable for repair and
needs to be replaced.
A detailed discussion was then held among Mr. Norton and commission members.
Commission members expressed the following concerns:
1. The style of awning that is going to be constructed on the house.
2. Construction problems with installing this style of awning so that the flashing is
adequate into the brick so that later on there will not be any water damage caused
by water running down inside the brick that is on the house.
3. How the contractor plans to install this metal awning onto the house without
causing any permanent damage to the decorative brick work that is already
currently on the house.
JOANN SPORLEDER: I will make a motion on application 2002-1030-b that the roof
over the front door will not take up any more space than what the current awning does
and will be something new and appropriate that can be staff approved. I would also
approve of a narrow wood grain vinyl siding being installed on both the front and back
dormers of the house.
CATHERINE HOSTETLER: Seconds the motion and the motion passes unanimously.
JOHN OXIAN: The next three Certificates of Appropriateness cannot be tabled because
no Certificates of Appropriateness were ever brought in for these houses. Part of the
project has already started so I ask that a stop work order be put on this. Work on the
front steps has been done and there has been removal of all kinds of vegetation without a
C. of A. After having talked with Karen the owner was fully aware of the fact that he
first needed to apply for a C. of A. before any work could be started on these houses.
JOHN OXIAN: The next two C. of A.'s are 2002-1118-1 and 2002-1118-2. Both of
these properties are owned by Jeff Berndt.
KAREN HAMMOND-NASH: Since these two C. of A.'s were received this morning I
have not had an opportunity to write a staff report for them; however, I can state that the
standards in general for landmark houses suggests that front yard areas shall not be paved
or graveled for parking. The proposal, however, here is for the back yard instead. So, .
therefore, I don't understand how specifically it would be covered by the standards for
landmarks.
JOHN OXIAN: Is this parking going to be where a former garage was?
JEFF BERNDT: Actually, there was probably a carriage house possibly and/or a garage
at one point in time. That's the third house on that same site, so there are multiple
foundations across that back yard.
JOHN OXIAN: So this property is considered Zone B, residential,- which means you can
put in parking.
JEFF BERNDT: Now that the commercial building on the corner is fully occupied again
and the duplexes, triplexes, and quads are almost at full capacity, parking is a premium.
JOHN OXIAN: Will the city Building Department allow you to have this parking lot?
JEFF BERNDT: Yes, as long as it is a minimal amount of parking space. Since the
property is Zoned B residential I would have to leave at least two parking spaces for the
above tenant and two for myself. So the maximum I am allowed to have is four parking
spaces.
A brief discussion was then held between commission members and Mr. Brendt;
whereas, commission members continued to ask Mr. Brendt more detailed questions
about his plans for his proposed parking lot.
JOANN SPORLEDER: Moved to amend the agenda to add Certificates of
Appropriateness 2002-1118-1 and 2002-1118-2 to the agenda.
The motion is seconded and passes unanimously.
MARY JANE CHASE: I will make a motion on 2002-1118-1 approving the removal of
a fence into the yard on the address of 617 West LaSalle and moving the set fence as is
and then having a gate for access to the walk, approximately twenty feet. There will also
be appropriate bushes and evergreens on the sides to mark off the chain link fence.
JOANN SPORLEDER: Seconds the motion and the motion carries unanimously.
KAREN HAMMOND-NASH: This application had been filed at an earlier date with a
different application number; but, had been denied due to the fact that Mr. Brendt's
application did not have site plan and he was also unable to attend the meeting at that
time. Application 2002-1118-2 is a petition to install a garden shed and the site plan is
attached to the application. It's not however absolutely clear to me from the drawing
what addition to house and pen mean.
JEFF BERNDT: The pen refers to the dog pen on the northwest side of the house.
Addition to house refers to an addition that already currently exists on the house.
JOHN OXIAN: What are the dimensions for the garden shed going to be?
JEFF BERNDT: The dimensions of the garden shed are 8' x 8' and approximately about
twelve feet tall. The garden shed is a wooden hip -roof shed based on a 1920's style shed.
MARTHA CHOITZ: I will make a motion that application 2002-1118-2 that the garden
shed in question be approved.
CATHERINE HOSTETLER: Seconds the motion and the motion passes unanimously.
B. HEARING OF VISITORS
KAREN HAMMOND-NASH: Mr. Napoli has made prior arrangements to inform us as
to matters related to the library.
DONALD NAPOLI: I have also asked Linda Conyers to come tonight. She is the head
of our main library. (Mr. Napoli also passed out copies of information about the library's
website to commission members). The first copy has a picture of the south side of the
main library on it and comes right from one of the library's website pages. Actually, you
can identify where this page is on our website by the indicator at the top of page where it
says (SJCPL Home -- > SJCPL Hot list -- > Library Info). In order to get access to this
page you would have to click the button on our hot list that reads Library Info. The
information that I have given everyone tonight can be found on our library's website.
This information will allow any of you to go on to our website and be able to keep up to
date with what the library is currently doing because the library updates its website page
periodically. On the second page of this copy with the main library.'s picture on it, I have
highlighted a link that reads Digitization Project. So for any of you who would need to
know what the library is doing at any given time, all you would have to do is go to this
site on the web and click on this link and they would be able to have access to this
information.
The second copy that I have given everyone tonight has a picture of part of a
computer on the top of its page. This page contains a list of our meeting minutes and the
links for our Digitization Project. If you click onto any of these links you will have
access to our library's meeting minutes which all of you have a hard copy of. The Project
Committee has been meeting for over a year now and the meeting minutes will tell you
exactly our deliberations with what we have and have not decided, and where we
currently are in the project. The meeting minutes for August 26`x' contain links to very
important sites for us in terms of our historical digitization project.
The last item I have given to everyone tonight are two of those links, which are
actually two different documents, but the front page of two different documents that are
available on our website. These documents talk about preserving historical records in
digitized form and the various processes you will need to go through to make the
conversion. The document that comes from Cornell University is a good example of a
well developed digitization project. We are planning on using this document as a model
for our own project.
I know that the Historic Preservation Commission is aware of the library's digitization
project because a letter was sent from this organization to us asking that we leave the
clippings file out for public view. The library has already purchased the equipment that
we will need to use for this project. We have already set up a scanning room and will
begin to start training around the first week in December. We hope to start scanning and
digitizing historical records and creating a data base that is searchable. We expect this
project to take at least five years. We expect that this project will continue to go on for a
long time because we are not going to stop with just the clippings file or some of the
historical books that we have. In the years to come we hope that we will get donations
from other families as well as other family histories that we can digitize and make
available on our website or available on computers at the main library.
One 'of the main concerns that the HPC had when they came to talk to us was that the
HPC wanted the clippings file of historical documents left out for public use. Many of
you who have done research have come to the library and used our clippings file. For
those of you who are not familiar with this file, I have brought some of the files with me.
These are just two of the files from the Studebaker Corporation. Some of the older
documents in these files are in very fragile condition and are so worn that you cannot
read the text anymore.
For many years the library has been clipping out of the local newspaper any article of
local significance and pasting them onto legal size cardboard sheets. This clippings file
is a very important file for the library and we have no intention of destroying it in any
way regardless of what you may have heard. The library would like to have the clippings
file digitized because many of the documents that are in these files are in very fragile
condition. When we went to the company that sold us the equipment to see how well it
works, we brought an atlas of the county that has that picture in it, and when we left,
there were pieces of the book on the floor --that's how fragile it is. We don't think that
these files should continue to be handled by the public. The reason why the Studebaker
history files contain photocopies that have been taken off of microfilm is because a
student walked off with the original Studebaker history files. The library now locks up
all of its file cabinets. I walked into the library yesterday and the librarian was not there
and I was able to walk out with these two files, because that particular cabinet was
unlocked. It is hard for the library to keep track of these files because there are eighteen
cabinets with important files in them and these files are used on a regular basis.
There are also other problems with these files. The subject headings are very limited
and these articles can't be searched by people who are in the article. You would have to
digitize that information and you would have to create many cross references and subject
entries in order to access this file. When this was done in paper format it was very labor
intensive and that is why since 1982 the library has had a computerized automated
catalog instead of a paper card file.
We would like to retire these files to a locked room that scholars could go to when they
really need to use these sources. I would like to retire these files to the safest room in the
library's basement and that is the old electrical room because it is safe, dry, and secure.
Discussion was then held between Mr. Napoli and commission members. Gerald Ujdak,
Virginia O'Hara, and Martha Choitz, Joann Sporleder proceeded to ask Mr. Napoli more
detailed questions about the library's digitization project and the library's future plans for
the Local History & Genealogy clippings file.
JERRY UJDAK noted that there has been a vacancy in the Local History room due to the
retirement of one specialist, and that the other local history expert has been transferred to
another part of the library.
MARTHA CHOITZ noted that when the Local History room was staffed by specialists,
the use of irreplaceable local records was closely monitered, without needing to be
removed from public use.
VIRGINIA O'HAIR noted that she uses the Local History and newspaper clipping files
regularly, and works with others who do the same. Based on this experience, she is
concerned that the retirement of the clipping to a remote location, such that special
arrangements would need to be made for searching them, would be a serious
disadvantage to those who would use the clipping file, and to the organizations those
people serve.
Commission members and staff were pleased with the idea of digitization, but divided as
to the proposal to retire the paper files from the local history room.
III. REGULAR BUSINESS
A. APPROVAL OF MINUTES
The October minutes have been completed, but not in tome to mail them to you on time
to allow opportunity to review them.
B. TREASURER'S REPORT
MARY JANE CHASE: Karen and I have been doing some investigation to find out
where some of the monies were withdrawn from the line items. It's a situation where it is
new with the people that are doing the work and it's new with us also. The people that
are doing this work are not accustomed to doing it with this kind of recourse. Next
month I hope to have a more detailed report for you.
C. LEGAL REPORT
THOMAS BODNAR: No report, unless you would like to talk more about the three
properties on Franklin Place ---and if you want to reconsider them now that we are here
by ourselves.
JOHN OXIAN: I think the Building Department should be informed and that there
should be a stop work order and if the man wants to accomplish his goal than.he comes in
and follows the procedures like everybody else does. There. should not be any favoritism
for one person over another person. I, as well as any other commission member who
steps on to this board who owns a landmark house in a historic district, is required to get
a C of A for any work that has to be done.
KAREN HAMMOND-NASH: Do you want Standards and Maintenance to make any
recommendations regarding repairs prior to the next Code Enforcement Hearing on
December 12`ng
JOHN OXIAN: Yes, if you want to and feel that you can handle this yourself, then go
right ahead and take care of it.
KAREN HAMMOND-NASH: I don't know if staff necessarily has the authority unless
you direct me to do so.
MARTHA CHOITZ: If there is reason for you to be there and you are representing the
commission and they give you a chance to say your piece, then do that.
D. COMMITTEE REPORTS
JOHN OXIAN: We don't have to bring up anything about the meeting we had on the
Leeper Park situation.
E. STAFF REPORTS
KAREN HAMMOND-NASH: I will go to the most recently received matter first. We
have received a response from the Department of Natural Resources and this is a
preliminary response not a final response to the application for National Registry Status
for 1021 Portage Avenue. Mr. Duvall does not think that the house is of sufficient
architectural significance to be listed individually, but would consider a favorable
recommendation for listing it as part of another business.
JOHN OXIAN: I will assign that this be put into the Historic Districts Committee.
V. NEW BUSINESS
KAREN HAMMOND-NASH: The deadline as you folks probably know, for
transferring money between line items on the budget passed November 14"'. Going with
the information that we had available to us at that time I requested a transfer of
$10,000.00 from the assistant director's salary to contractual services. I requested a
transfer of $3050.00 from the auto lease line item to printing and $1160.00 from
telephone to printing. This is because we obviously didn't use money budgeted for
assistant director, auto lease, and telephone, or at least didn't use as much as we had
expected. If we move the money into contractual services and printing there are lots of
uses we can use the money for.
JOHN OXIAN: Are there any objections to the transfer? Other years we haven't had to
do this, but since we have had trouble with this once before in the past I would rather do
it this way instead. So, if there are no objections then this will also go before the County
Council.
Even though the county puts the $25,000.00 dollars we get from the city under the
assistant director's position; it does not come from the city to the county specifically to
be put under the assistant director's position; but, we always put it there because that's
usually the biggest expense. But, if we don't use it for an assistant director's position the
city does allow us within the county budget to transfer this money around to fill other
requirements.
GERALD UJDAK: I will make a motion regarding the transfer of funds from one line
item to another as indicated by our director.
MARTHA CHOITZ: Seconds the motion and the motion carries unanimously.
KAREN HAMMOND-NASH: We have a section 106 consultation regarding St. Joseph
County bridge number 112 which is essentially a little bridge over a drainage ditch. I
believe it was built less than fifty years ago, and is not historically significant.
Commission members were in agreement that the bridge and culvert/drainage ditch were
not historically significant.
KAREN HAMMOND-NASH: Requested approval from the Commission to pay for the
printing of a six page two-color newsletter covering all of the HPC events for 2002, and
seeking liaison volunteers or nominations.
JOHN OXIAN: Stated that he had reviewed this and he believed it was appropriate.
KAREN HAMMOND-NASH: We are still awaiting the latest Army Corp of Engineers
Report on Leeper Park
WAYNE DOOLITTLE: Presented a report of the two-day (18 -hour) training he received
from the US Heritage Group in Chicago.
JOHN OXIAN: Suggested that Wayne Doolittle put together a brief information packet
about masonry training for commission members to look over.
JOHN OXIAN: So far the Historic Districts Committee is involved with the Park
Avenue area and Olive Road and also what I have assigned here. Martha, do you have
anything more to report on this?
MARTHA CHOITZ: No, I haven't heard anything from either one.
JOHN OXIAN: We had a meeting with the Leeper Park Beautification Committee.
Gary Gilot was there with Carl Littrell so we were able to obtain up-to-date information
regarding the erosion control issue and their plans on how to stop the erosion from
continuing.
We also talked about the following issues regarding Leeper Park:
1. The gates going into the North Pumping Station.
2. The street lights that are to be installed in the park.
3. The fountain in the central core area.
We also talked about Bartlett Street and how it would be taking a part of Madison
School away. They showed us plans on how they think Bartlett Street should be
relocated.
There was also a disagreement between certain individuals who felt St. Joseph Street
should be closer to what Memorial wanted and what individuals who were living on St.
Joseph Street felt. Mr. Foti was also saying he would like to make his buildings more
compatible with the neighborhood and how they were going to construct this one
thousand car parking garage to fit in with St. Joseph Street. I suggested that they make
the side of that building look like the North Pumping Station. Everyone was in
agreement with that idea.
We are having another meeting in January, which I think will be the last meeting and
the final recommendations will be made at that time. So, if any of you have any other
changes that you would like to have done, then I suggest that you Jook over Memorial
Hospital's plans because changes are being made with the plans.
KAREN HAMMOND-NASH: I also am assuming the Commission will authorize me to
encumber any funds for contractual services, data processing, and printing that we don't
manage to get invoices for this year.
The other matter that John Oxian and Lynn Patrick have both talked to me about is
getting a duplexer so we can copy off two sides of a page and save on paper. I tried to
order the duplexer before the November 14`h deadline, but couldn't get an invoice. The
price of the duplexer is quoted at $1200.00.
I will ask the purchasing department if they have a used one and if not then I will
purchase a new one.
JERRY UJDAK moved that the Director be authorized to pay all bills that it is possible to
pay before the end of the year, and to encumber all funds that it is possible to encumber
before the end of the year.
JOHN OXIAN (and another unidentified voice) seconded the motion, and it carried
unanimously.
LYNN PATRICK: I make a motion that we adjourn the meeting.
JOANN SPORLEDER: Seconds the motion and the meeting adjourns at 9:58.