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Home My WebLink AboutAugust 2003AGENDA OF THE _ AUGUST, 18 2003._ " H.P.C. COMMISSION= MEETING Regular Meeting — 7th Floor — County -City Building Monday, August 18, 2003 7:30 PM I. CALL TO ORDER & ROLL CALL II. PUBLIC HEARING A. CERTIFICATE OF APPROPRIATENESS 1. 2003 -0711; 1091 Riverside Drive; Tree removal. 2. 2003 -0721; 1025 Hudson Avenue; remove aluminum siding & porch enclosure, replicate original pergolas over front door & side door, fascia board, roof braces, door molding, trim piece around house, and cornice molding over windows. Also replace aluminum storm /screen doors and windows with cedar. Build small addition on North of house and remodel back of house. Install half -round copper gutters. 3. 2003 - 0808 -2; 1322 East Wayne Street North; replacement of 6 windows. 4. 2003 -0812; Jefferson School, 528 South Eddy Street; window sash replacement in original building & new windows in new addition. 5. 2003 - 0812 -2; Monroe School, 312 Donmoyer Avenue; remove storm damaged tree in front yard and replace with another tree or trees. B. HEARING OF VISITORS C. LOCAL LANDMARK, FIRST READING 1. Woolman House, 409 Lincoln Way West, South Bend III. REGULAR BUSINESS A. APPROVAL OF MINUTES (July) B. LEGAL REPORT C. TREASURER'S REPORT: 2004 BUDGET PROPOSAL D. STAFF REPORTS: C. of A. Approvals; Correspondence; Guideline Booklets; enforcement action regarding removal of trees or fixtures from several local cemeteries; US 31 coordination report; South Michigan Street City Plan suggestions; variance petition of Burke Bld. at 1019 Michigan St. E. COMMITTEE REPORTS: 1. Southold Awards; Standards Committee. IV. OLD BUSINESS V. NEW BUSINESS: 1. Develop official HPC position and comments regarding US 31 road improvement impacts; authorize publication and submission of comments. VI. ANNOUNCEMENTS & MISCELLANEOUS MATTERS VTT. A D.T0T TRNMF.NT 0 SOUTH BEND & SAINT JOSEPH COUNTY HISTORIC PRESERVATION COMMISSION AUGUST 18, 2003 MEETING GUESTS: PLEASE SIGN THIS LIST SO YOUR PRESENCE CAN E NOTED FOR OUR MINUTES r 63" 0. V �O Y ST. JOSEPH COUNTY DEPARTMENT OF PUBLIC WORKS 227 West Jefferson Blvd., Room 732 South Bend, Indiana 46601 (574) 235 -9626 fax (574) 235 -5057 MEMORANDUM DATE: TO: FROM: 8/12/2003 Ms. Kia Gillette Bernardin, Lochmueller and Associates Laurie D. Johnson, P.E. Assistant County Engineer PA RE: CONTRACT B- 26684A ANGELA BOULEVARD BRIDGE OVER ST. JOSEPH RIVER REVISED MOA Attached please find the revised Memorandum of Agreement for the above noted project as approved at the August 12, 2003 Board of Commissioners' meeting. Please deliver to Federal Highway and the State Historic Preservation Office for their signatures. Also, please contact me as soon as the signatures are obtained so a notice to proceed can be given to the Contractor. Thank you for your assistance in this matter. If you have any questions, require additional information, please contact Laurie Johnson at (574)235 -9626 or Jerry Beeson at (574) 288 -8410. cc: Jim Gulick, BLA Jerry Beeson, BLA file N 170T s VJA fe4 Ut red { CL ri'ti �►or Chctnc�c S na re J tr Lf i johh JM }- h 5 C 41 P to (off c�� J A County of St. Joseph, Indiana DEPARTMENT OF PUBLIC WORKS 732 COUNTY -CITY BUILDING 227 WEST JEFFERSON BLVD. SOUTH BEND, INDIANA 46601 TELE (574) 235 -9626 FAX (574) 235 -5057 August 11, 2003 Board of Commissioners Of St. Joseph County, Indiana Room 722, County — City Building South Bend, Indiana 46601 RE: ANGELA BLVD. BRIDGE OVER THE ST. JOSEPH RIVER PROJECT NO. BRS- 004(), DES. NO. 9882100 AMENDED MEMORANDUM OF AGREEMENT Dear Commissioners: DIVISIONS HIGHWAYS SOLID WASTE DISPOSAL BRIDGES ENVIRONMENTAL BOARD OF COMMISSIONERS MARK A. DOBSON DIST. 1 DAVID L. NIEZGODSKI DIST. 2 CYNTHIA A. BOOLE DIST. 3 COUNTY ENGINEER SUSAN D. AL- ABBAS, P.E. Please find attached the Amended Memorandum of Agreement for the above noted project. The original plans for the Angela Bridge required retention of the existing bridge approach rails. During demolition of the structure, it became apparent that the approach rails were in a more deteriorated condition than previously thought. In order to meet current safety requirements, the approach rails require removal and replacement. Approval of the amendment by the consulting parties will allow the removal and replacement of the bridge approach rails in accordance with the Indiana Department of Transportation and Federal Highway's specifications. The attached document replaces the document approved at the July 29, 2003 meeting. The new agreement is required because upon submission of the previously approved document, INDOT and FHWA requested some. minor changes. Once fully executed, the agreement ensures that the Angela Blvd. Bridge will be rehabilitated in accordance with stipulations described herein. Upon execution, please return the original copy to the Engineer to forward the document to the other consulting parties for their concurrence. Respectfully Submitted, Susan D. Al- Abbas, P.E. County Engineer SDA:Idj Enclosure cc: ldj, file APPROVED THIS 11 DAY OF AUG., 2003 BOARD OF COMMISSIONERS OF ST..JOSEPH COUNTY, INDIANA thia A. Bod ' , resident G{�LL CgC .9- Mark`A. Dobson, Vibe President David L. Niezgodsl , ember REVISED MEMORANDUM OF AGREEMENT BETWEEN THE FEDERAL HIGHWAY ADMINISTRATION AND THE INDIANA STATE HISTORIC PRESERVATION OFFICER SUBMITTED TO THE ADVISORY COUNCIL ON HISTORIC PRESERVATION PURSUANT TO 36 C.F.R. 800.6(b)(iv) REGARDING THE REHABILITATION OF THE ANGELA BOULEVARD BRIDGE # 211 OVER THE ST. JOSEPH RIVER IN SOUTH BEND, PORTAGE TOWNSHIP, ST. JOSEPH COUNTY, INDIANA WHEREAS the Federal Highway Administration (FHWA) proposes TO FUND the Rehabilitation of the Angela Boulevard Bridge # 211 over the St. Joseph River in South Bend, Portage Township, St. Joseph County, Indiana; and WHEREAS the FHWA and the Indiana State Historic Preservation Officer ( "Indiana SHPO ") executed the original memorandum of agreement ( "MOA ") for this undertaking on December 3, 2002; and WHEREAS all the signatories to the December 3, 2002 MOA, and this agreement agree that the execution of this MOA will supersede the original MOA executed December 3, 2002; and WHEREAS the FHWA, in consultation with the Indiana SHPO, has determined pursuant to 36 C.F.R. Section 800.4 (c), that the Angela Boulevard Bridge #211 is eligible for inclusion in the National Register of Historic Places; and WHEREAS the FHWA, in consultation with the Indiana SHPO, has determined, pursuant to 36 C.F.R. Section 800.5 (a), that the rehabilitation project will have an adverse effect on Angela Boulevard Bridge #211; and WHEREAS the FHWA has consulted with the Indiana SHPO in accordance with Section 106 of the National Historic Preservation Act (16 U.S.C. Section 470f) and its implementing regulations (36 C.F.R. Part 800) to resolve the adverse effect of the rehabilitation project on the Angela Boulevard Bridge #211; and WHEREAS the FHWA has invited the St. Joseph County Commissioners and the Indiana Department of Transportation to participate in consultation and to become signatories to this MOA; and WHEREAS the FHWA has invited the Historic Preservation Commission Of South Bend And St. Joseph County, Indiana to participate in consultation and to become a concurring party to this MOA; and WHEREAS the St. Joseph County Commissioners have begun the rehabilitation of the Angela Boulevard Bridge #211; and WHEREAS stipulation II of the December 3, 2002 MOA called for a portion of the approach railing to be repaired and/or replaced with a railing of the same dimensions as the original. The extent was shown on the plans and a special provision was included in the contract; and WHEREAS during demolition of the existing structure, the St. Joseph County Commissioners discovered the approach rails are not structurally sufficient to meet current safety requirements. Vehicular damage was present at a large section of the rail and remaining portions of the rail crumbled as adjacent bridge pieces and the historic plaque, which is being stored for future use, were removed. The remaining curved approach railings exhibited exposed reinforcing steel and delaminated and deteriorated concrete; and WHEREAS the St. Joseph County Commissioners discussed the actual condition of the bridge with the Historic Preservation Commission of South Bend and St. Joseph County (HPC). The Commissioners proposed a solution that would meet the safety concerns of the County and at the same time ensure an appropriate rehabilitation of the Angela Boulevard Bridge #211. WHEREAS the HPC requested the opening on the entire bridge railing be changed to match the existing opening shape and the Commissioners have worked with the contractor and has since revised the railing detail to provide an elongated oval opening while maintaining the crashworthy strength as required by FHWA; and WHEREAS on June 16, 2003 the HPC approved a new Certificate of Appropriateness to allow the removal and replacement of the four curved approach railings, and the revision to the entire bridge railing which would change the opening to a simple elongated oval opening; and WHEREAS the St. Joseph County Commissioners have coordinated with the Indiana Department of Transportation, the Indiana State Historic Preservation Officer, and the Federal Highway Administration regarding the proposed modifications to the rehabilitation plan and mitigation measures; and NOW THEREFORE, the FHWA and the Indiana SHPO agree that, upon the submission of a copy of this executed memorandum of agreement, as well as the documentation specified in 36 C.F.R. 800.11(e) and (f) to the Advisory Council on Historic Preservation ( "Council" pursuant to 36 C.F.R. 800.6[b][1][iv]) and upon the FWHA's approval for the Rehabilitation of Angela Boulevard Bridge # 211, the FHWA shall ensure that the following stipulations are implemented in order to take into account the effect of the Rehabilitation of Angela Boulevard Bridge # 211 on historic properties. In the rehabilitation of Bridge #211 the St. Joseph County Board of Commissioners shall ensure that the following mitigation measures are carried out. Mitigation Measures I. Repoint masonry in arches and piers to its original form. A special provision will be included in the contract that will state that the piers will be repaired to match the original dimensions. It will further state that dimensions shall be taken from undamaged portions of the remaining existing piers to serve as a template in the repair of the damaged piers. Repointing shall be in accordance with INDOT standard specifications 1999. II. Due to its deteriorated condition the approach railing will be removed and replaced with the same decorative railing to be placed on the existing outside coping of the bridge proper. This railing shall have the elongated oval shape opening approved by the HPC on June 16, 2003. III. Replace existing outside rail with a decorative rail similar to existing railing and place vertical posts aligned above floor beams to emulate the existing vertical pattern. This railing shall have the elongated oval shape opening approved by the HPC on June 16, 2003. IV. Replace deteriorated cross beams with the same number and basic symmetry as existing pattern V. Remove non - historic aluminum rail at curb line VI. Coat all exposed concrete with new masonry to provide uniform texturing and color to the entire bridge. l VII. Re- install historic plaques on railing at original locations VIII. Bridge #211 carrying Angela Boulevard over the St. Joseph River shall be documented, prior to the commencement of construction and demolition activities, at a minimum, in the following manner: a. A cover page with the historic name or names (e.g., Angela Boulevard Bridge), most recent name (if any), and street address of the historic property, typed or printed on 8" by 11" paper b. A typed or printed description of the historic property on 8" by 11" paper, including at least the following: i. A verbal description of the bridge, including a description of materials and notable architectural features and a statement of the dimensions of the overall bridge (e.g., length and width); ii. A map of the City of South Bend with the location of the historic property marked; C. A brief description of the alterations that have been or will be completed. d. A brief, typed or printed history of the bridge and a written statement of the bridge's significance to the City of South Bend on 8" by 11" paper, focusing, in particular, on its history prior to 1950. e. Black and white 35 mm photographs of all visible sides of the bridge (e.g., up river and down river and approaching the bridge) and photographs of major features dating from the bridge's period of significance (e.g., rails, spandrel walls, piers, etc); the photographs need not be mounted; the photographs shall be labeled on the reverse side to indicate the bridge's name, location, direction and brief description of view, and name of the photographer (labels shall be typed and affixed onto the photographs). IX. Duplicate originals of the documentation specified in Stipulation 8 shall be distributed, prior to the commencement of construction and demolition activities, as follows: a. One set (with the photographic negatives) to the Indiana SHPO for - review and approval and for ultimate transmittal to the Indiana State Archives. Additionally, drafts of all or parts of the specified documentation shall be submitted to the Indiana SHPO for preliminary review prior to submitting the final duplicate originals of the documentation to the designated recipients. b. One set to the St. Joseph County Board of Commissioners who shall ensure that the documentation shall be retained in a local repository permanently and made available for examination by the public. OBJECTION RESOLUTION PROVISION Disagreement and misunderstanding about how this memorandum of agreement is or is not being implemented shall be resolved in the following manner: C. If the Indiana SHPO or any invited signatory to this memorandum of agreement should object in writing to the FHWA regarding any action carried out or proposed with respect to the Rehabilitation of Angela Boulevard Bridge # 211 or implementation of this memorandum of agreement, then the FHWA shall consult with the objecting party to resolve this objection. If after such consultation the FHWA determines that the objection cannot be resolved through consultation, then the FHWA shall forward all documentation relevant to the objection to the Council, including the FHWA's proposed response to the objection. Within 45 days after receipt of all pertinent documentation, the Council shall exercise one of the following options: i. Provide the FHWA with a staff -level recommendation, which the FHWA shall take into account in reaching a final decision regarding its response to the objection; or ii. Notify the FHWA that the objection will be referred for formal comment pursuant to 36 C.F.R. 800.7(c), and to proceed to refer the object and comment. The FHWA shall take into account the Councirs comments in reaching a final decision regarding its response to the objection. b. If comments from the Council are provided in accordance with stipulation (a) of this memorandum of agreement, then the FHWA shall take into account any Council comment provided in accordance with 36 C.F.R. 800.7(a)(4) with reference only to the subject of the objection. The FHWA's responsibility to carry out all actions under this memorandum of agreement that are not the subjects of the objection shall remain unchanged. POST REVIEW DISCOVERY In the event that one or more historic properties other than Angela Boulevard Bridge #211 are discovered or that unanticipated effects on historic properties are found during the implementation of this memorandum of agreement, the FHWA shall follow the procedure specified in 36 C.F.R. 800.13 AMENDMENT Any signatory to this memorandum of agreement may request that it be amended, whereupon the parties shall consult to consider the proposed amendment. 36 C.F.R. 800.6(c)(7) shall govern the execution of any such amendment. TERMINATION A. If the terms of this memorandum of agreement have not been implemented by the January 1, 2007, then this memorandum of agreement shall be considered null and void. In such an event, the FHWA shall so notify the parties to this memorandum of agreement and, if it chooses to continue with the Rehabilitation of Angela Boulevard Bridge # 211, then it shall reinitiate review of the Rehabilitation of Angela Boulevard Bridge # 211 in accordance with 36 C.F.R. 800.3 through 800.7. B. Any signatory to the memorandum of agreement may terminate it by providing thirty (30) days notice to the other parties, provided that the parties shall consult during the period prior to termination to seek agreement on amendments or other actions that would avoid termination. In the event of termination, the FHWA shall comply with 36 C.F.R. 800.3 through 800.7 with regard to the review of the Rehabilitation of Angela Boulevard Bridge # 211. C. In the event that the FHWA does not carry out the terms of this memorandum of agreement, the FHWA shall comply with 36 C.F.R. 800.3 through 800.7 with regard to the review of the Rehabilitation of Angela Boulevard Bridge # 211. The execution of this memorandum of agreement by the FWHA, Indiana Department of Transportation, St. Joseph County Commissioners and the Indiana SHPO, the submission of it to the Council with the appropriate documentation specified in 36 C.F.R. 800.11(e) and (0, and the implementation of its terms evidence that the FHWA has afforded the Council an opportunity to comment on the Rehabilitation of Angela Boulevard Bridge # 211 and its effect on historic properties and that the FHWA has taken into account the effects of the Rehabilitation of Angela Boulevard Bridge # 211 on historic properties. REQUIRED SIGNATORIES FEDERAL HIGHWAY ADMINISTRATION Signed by: Date: Name and Title: (Typed or printed) INDIANA STATE HISTORIC PRESERVATION OFFICER Signed by: Date: Name and Title: (Typed or printed) INVITED SIGNATORIES INDIANA DEPARTMENT OF TRANSPORTATION Signed by: Date: Name and Title: (Typed or printed) ST. JOSE H COUNTY COMMISSIONERS q Signed by: a� - Date: Name and Titlu Cynthia Bodle, President Signed by: V,,a'i, Date: Name and Title: Mark A. Dobsson, Vice — President Signed by: Q4twj ,rte /p � Date: Name and Title: David L. Niezgodski, Member (Typed or printed) CONCURRING PARTIES HISTORIC PRESERVATION COMMISSION OF SOUTH BEND AND ST. JOS PH U TY, INDIA I 8/12/2003 Signed by: i Date: Name an tie: John Oxian, President (Typed or printed) 1 County of St. Joseph, Indiana DEPARTMENT OF PUBLIC 732 COUNTY -CITY BUILDING 227 WEST JEFFERSON BLVD. SOUTH BEND, INDIANA 46601 TELE (574) 235.9626 FAX (574) 235 -5057 July 23, 2003 Board of Commissioners Of St. Joseph County, Indiana Room 722, County — City Building South Bend, Indiana 46601 RE: ANGELA BLVD. BRIDGE OVER THE ST. JOSEPH RIVER PROJECT NO. BRS- 004(), DES. NO. 9882100 AMENDED MEMORANDUM OF AGREEMENT Dear Commissioners: DIVISIONS HIGHWAYS SOLID WASTE DISPOSAL BRIDGES ENVIRONMENTAL BOARD OF COMMISSIONERS MARK DOBSON DIST. 1 DAVID L. NIEZGODSKI DIST. 2 CYNTHIA A. BODLE DIST. 3 COUNTY - ENGINEER SUSAN D. AL- ABBAS, P.E. Please find attached the Amended Memorandum of Agreement for the above noted project. The original plans for the Angela Bridge required retention of the existing bridge approach rails. During demolition of the structure, it became apparent that the approach rails were in a more deteriorated condition than previously thought. In order to meet current safety requirements, the approach rails require removal and replacement. Approval of the amendment by the consulting parties will allow the removal and replacement of the bridge approach rails in accordance with the Indiana Department of Transportation and Federal Highway's specifications. Once fully executed, the agreement ensures that the Angela Blvd. Bridge will be rehabilitated in accordance with stipulations described herein. Upon execution, please return the original copy to the Engineer to forward the document to the other consulting parties for their concurrence. Respectfully Submitted, Susan D. Al- Abbas, P.E. County Engineer . SDA:Idj Enclosure cc: ldj file APPROVED THIS � DAY OF JULY, 2003 BOARD OF COMMISSIONERS OF ST. JOSEPH COUNTY, INDIANA I �thia A. Boale res dent Mark A. Dobson, Vice President David L. Niezg ski, Member ) Ts d �y "fin J UL ! ,1 7HE EOARO OF COr,%7iSS10pjERS OF THE COUNTY OF ST. JOSEPH, INDIANA WORKS REVISED MEMORANDUM OF AGREEMENT BETWEEN THE FEDERAL HIGHWAY ADMINISTRATION AND THE INDIANA STATE HISTORIC PRESERVATION OFFICER SUBMITTED TO THE ADVISORY COUNCIL ON HISTORIC PRESERVATION PURSUANT TO 36 C.F.R. 800.6(b)(iv) REGARDING THE REHABILITATION OF THE ANGELA BOULEVARD BRIDGE # 211 OVER THE ST. JOSEPH RIVER IN SOUTH BEND, PORTAGE TOWNSHIP, ST. JOSEPH COUNTY, INDIANA WHEREAS the Federal Highway Administration (FHWA) proposes TO FUND the Rehabilitation of the Angela Boulevard Bridge # 211 over the St. Joseph River in South Bend, Portage Township, St. Joseph County, Indiana; and WHEREAS the FHWA and the Indiana State Historic Preservation Officer ( "Indiana SHPO ") executed the original memorandum of agreement ( "MOA ") for this undertaking on December 3, 2002; and WHEREAS all the signatories to the December 3, 2002 MOA, and this agreement agree that the execution of this MOA will supersede the original MOA executed December 3, 2002; and WHEREAS the FHWA, in consultation with the Indiana SHPO, has determined pursuant to 36 C.F.R. Section 800.4 (c), that the Angela Boulevard Bridge #211 is eligible for inclusion in the National Register of Historic Places; and WHEREAS the FHWA, in consultation with the Indiana SHPO, has determined, pursuant to 36 C.F.R. Section 800.5 (a), that the rehabilitation project will have an adverse effect on Angela Boulevard Bridge #211; and WHEREAS the FHWA has consulted with the Indiana SHPO in accordance with Section 106 of the National Historic Preservation Act (16 U.S.C. Section 470f) and its implementing regulations (36 C.F.R. Part 800) to resolve the adverse effect of the rehabilitation project on the Angela Boulevard Bridge #211; and WHEREAS the FHWA has invited the St. Joseph County Commissioners and the Indiana Department of Transportation to participate in consultation and to become signatories to this MOA; and WHEREAS the St. Joseph County Commissioners have begun the rehabilitation of the Angela Boulevard Bridge #211; and WHEREAS stipulation II of the December 3, 2002 MOA called for a portion of the approach railing to be repaired and/or replaced with a railing of the same dimensions as the original. The extent was shown on the plans and a special provision was included in the contract; and WHEREAS during demolition of the existing structure, the St. Joseph County Commissioners discovered the approach rails are not structurally sufficient to meet current safety requirements. Vehicular damage was present at a large section of the rail and remaining portions of the rail crumbled as adjacent bridge pieces and the historic plaque, which is being stored for future use, were removed. The remaining curved approach railings exhibited exposed reinforcing steel and delaminated and deteriorated concrete; and WHEREAS the St. Joseph County Commissioners discussed the actual condition of the bridge with the Historic Preservation Commission of South Bend and St. Joseph County (HPC). The Commissioners proposed a solution that would meet the safety concerns of the County and at the same time ensure an appropriate rehabilitation of the Angela Boulevard Bridge #211. WHEREAS the HPC requested the opening on the entire bridge railing be changed to match the existing opening shape and the Commissioners have worked with the contractor and has since revised the railing detail to provide an elongated oval opening while maintaining the crashworthy strength as required by FHWA; and WHEREAS on June 16, 2003 the HPC approved a new Certificate of Appropriateness to allow the removal and replacement of the four curved approach railings, and the revision to the entire bridge railing which would change the opening to a simple elongated oval opening; and WHEREAS the St. Joseph County Commissioners have coordinated with the Indiana Department of Transportation, the Indiana State Historic Preservation Officer, and the Federal Highway Administration regarding the proposed modifications to the rehabilitation plan and mitigation measures; and NOW, THEREFORE, the FHWA and the Indiana SHPO agree that, upon the submission of a copy of this executed memorandum of agreement, as well as the documentation specified in 36 C.F.R. 800.11(e) and (f) to the Advisory Council on Historic Preservation ( "Council" pursuant to 36 C.F.R. 800.6[b][1][iv]) and upon the FWHA's approval for the Rehabilitation of Angela Boulevard Bridge # 211, the FHWA shall ensure that the following stipulations are implemented in order to take into account the effect of the Rehabilitation of Angela Boulevard Bridge # 211 on historic properties. In the rehabilitation of Bridge #211 the St. Joseph County Board of Commissioners shall ensure that the following mitigation measures are carried out. Mitigation Measures Repoint masonry in arches and piers to its original form. A special provision will be included in the contract that will state that the piers will be repaired to match the original dimensions. It will further state that dimensions shall be taken from undamaged portions of the remaining existing piers to serve as a template in the repair of the damaged piers. Repointing shall be in accordance with INDOT standard specifications 1999. II. Due to its deteriorated condition the approach railing will be removed and replaced with the same decorative railing to be placed on the existing outside coping of the bridge proper. This railing shall have the elongated oval shape opening approved by the HPC on June 16, 2003. III. Replace existing outside rail with a decorative rail similar to existing railing and place vertical posts aligned above floor beams to emulate the existing vertical pattern. This railing shall have the elongated oval shape opening approved by the HPC on June 16, 2003. IV. Replace deteriorated cross beams with the same number and basic symmetry as existing pattern V. Remove non - historic aluminum rail at curb line VI. Coat all exposed concrete with new masonry to provide uniform texturing and color to the entire bridge. VII. Re- install historic plaques on railing at original locations VIII. Bridge #211 carrying Angela Boulevard over the St. Joseph River shall be documented, prior to the commencement of construction and demolition activities, at a minimum, in the following manner: a. A cover page with the historic name or names (e.g., Angela Boulevard Bridge), most recent name (if any), and street address of the historic property, typed or printed on 8" by 11" paper b. A typed or printed description of the historic property on 8" by 11" paper, including at least the following: i. A verbal description of the bridge, including a description of materials and notable architectural features and a statement of the dimensions of the overall bridge (e.g., length and width); ii. A map of the City of South Bend with the location of the historic property marked; C. A brief description of the alterations that have been or will be completed. d. A brief, typed or printed history of the bridge and a written statement of the bridge's significance to the City of South Bend on 8" by 11" paper, focusing, in particular, on its history prior to 1950. iGJ e. Black and white 35 mm photographs of all visible sides of the bridge (e.g., up river and down river and approaching the bridge) and photographs of major features dating from the bridge's period of significance (e.g., rails, spandrel walls, piers, etc); the photographs need not be mounted; the photographs shall be labeled on the reverse side to indicate the bridge's name, location, direction and brief description of view, and name of the photographer (labels shall be typed and affixed onto the photographs). IX. Duplicate originals of the documentation specified in Stipulation 8 shall be distributed, prior to the commencement of construction and demolition activities, as follows: a. One set (with the photographic negatives) to the Indiana SHPO for review and approval and for ultimate transmittal to the Indiana State Archives. Additionally, drafts of all or parts of the specified documentation shall be submitted to the Indiana SHPO for preliminary review prior to submitting the final duplicate originals of the documentation to the designated recipients. b. One set to the St. Joseph County Board of Commissioners who shall ensure that the documentation shall be retained in a local repository permanently and made available for examination by the public. OBJECTION RESOLUTION PROVISION Disagreement and misunderstanding about how this memorandum of agreement is or is not being implemented shall be resolved in the following manner: If the Indiana SHPO or any invited signatory to this memorandum of agreement should object in writing to the FHWA regarding any action carried out or proposed with respect to the Rehabilitation of Angela Boulevard Bridge # 211 or implementation of this memorandum of agreement, then the FHWA shall consult with the objecting party to resolve this objection. If after such consultation the FHWA determines that the objection cannot be resolved through consultation, then the FHWA shall forward all documentation relevant to the objection to the Council, including the FHWA's proposed response to the objection. Within 45 days after receipt of all pertinent documentation, the Council shall exercise one of the following options: i. Provide the FHWA with a staff -level recommendation, which the FHWA shall take into account in reaching a final decision regarding its response to the objection; or ii. Notify the FHWA that the objection will be referred for formal comment pursuant to 36 C.F.R. 800.7(c), and to proceed to refer the object and comment. The FHWA shall take into account the Council's comments in reaching a final decision regarding its response to the objection. b. If comments from the Council are provided in accordance with stipulation (a) of this memorandum of agreement, then the FHWA shall take into account any Council comment provided in accordance with 36 C.F.R. 800.7(a)(4) with reference only to the subject of the objection. The FHWA's responsibility to carry out all actions under this memorandum of agreement that are not the subjects of the objection shall remain unchanged. POST REVIEW DISCOVERY In the event that one or more historic properties other than Angela Boulevard Bridge #211 are discovered or that unanticipated effects on historic properties are found during the implementation of this memorandum of agreement, the FHWA shall follow the procedure specified in 36 C.F.R. 800.13 AMENDMENT Any signatory to this memorandum of agreement may request that it be amended, whereupon the parties shall consult to consider the proposed amendment. 36 C.F.R. 800.6(c)(7) shall govern the execution of any such amendment. TERMINATION A. If the terms of this memorandum of agreement have not been implemented by the January 1, 2007, then this memorandum of agreement shall be considered null and void. In such an event, the FHWA shall so notify the parties to this memorandum of agreement and, if it chooses to continue with the Rehabilitation of Angela Boulevard Bridge # 211, then it shall reinitiate review of the Rehabilitation of Angela Boulevard Bridge # 211 in accordance with 36 C.F.R. 800.3 through 800.7. B. Any signatory to the memorandum of agreement may terminate it by providing thirty (30) days notice to the other parties, provided that the parties shall consult during the period prior to termination to seek agreement on amendments or other actions that would avoid termination. In the event of termination, the FHWA shall comply with 36 C.F.R. 800.3 through 800.7 with regard to the review of the Rehabilitation of Angela Boulevard Bridge # 211. C. In the event that the FHWA does not carry out the terms of this memorandum of agreement, the FHWA shall comply with 36 C.F.R. 800.3 through 800.7 with regard to the review of the Rehabilitation of Angela Boulevard Bridge # 211. The execution of this memorandum of agreement by the FWHA, Indiana Department of Transportation, St. Joseph County Commissioners and the Indiana SHPO, the submission of it to the Council with the appropriate documentation specified in 36 C.F.R. 800.11(e) and (0, and the implementation of its terms evidence that the FHWA has afforded the Council an opportunity to comment on the Rehabilitation of Angela Boulevard Bridge # 211 and its effect on historic properties and that the FHWA has taken into account the effects of the Rehabilitation of Angela Boulevard Bridge # 211 on historic properties. REQUIRED SIGNATORIES FEDERAL HIGHWAY ADMINISTRATION Signed by: Date: Name and Title: (Typed or printed) INDIANA STATE HISTORIC PRESERVATION OFFICER Signed by: Date: Name and Title: (Typed or printed) INVITED SIGNATORIES INDIANA DEPARTMENT OF TRANSPORTATION Signed by: Date: Name and Title: (Typed or printed) ST. JOSEPH COUNTY COMMISSIONERS Signed by: �� - evsk;,' ate: '7 - 0 5 - Name and Tine: a, o cYIQ. ! 61 S `l e.,, Signed by: -�!t -� r` Hate: 0 �d9 /03 r Name and Title: A. _q��' Scvn Ulc,; P12.1 5, Signed by: 0_ Date: Name and Title:+�a (Typed or printed) HISTORIC PRESERVATION COMMISSION OF SOUTH BEND AND ST. JOSEPH COUNTY INDIANA Signed by: �� , o Name and Title: Karen R. Hammond -Nash, Director, HIstoric Preservation (Typed or printed) Commission of South Bend & St. Joseph County. ST. JOSEPH COUNTY DEPARTMENT OF PUBLIC WORKS 227 West Jefferson Blvd., Room 732 South Bend, Indiana 46601 (574) 235 -9626 fax (574) 235 -5057 INTEROFFICE MEMORANDUM DATE: 8/4/2003 TO: Ms. Karen Hammond -Nash, Director FROM: Laurie D. Johnson, P.E. a)-ko u Assistant County Engineer RE: REVISED MEMORANDUM OF AGREEMENT FOR REHABILTATION OF ANGELA BLVD. BRIDGE Enclosed herewith is the revised MOA for the above noted project. Please have Mr. Oxian sign as a consulting party. After he has signed, please contact me at 235 -9626 so I can overnight the document to Indianapolis in order to ensure limited delay to the project. Thank you for your assistance in this important project. If you have any question, please let me know. Thank You. bPLJa-1 s► U � our afl0 nod oa •. v�anyl :�_ STAFF REPORT CONCERNING APPLICATION FOR A CERTIFICATE OF APPROPRIATENESS Date: 07 -11 -03 Application Number: 2003 -0711 Property Location: 1091 Riverside Drive, the Talcott House Property Owner: Brendan Crumlish Landmark or District Designation: Riverside Drive Local Historic District Rating: Outstanding/13 STATEMENT OF SIGNIFICANCE/HISTORIC CONTEXT Around 1909/1910, Ernst Young designed this home for Thaddeus Talcott, a well -known South Bend attorney and United States Commissioner. The Talcott's lived here until 1926. Ernest W. Young (1883- 1959), a South Bend architect, designed a plethora of other homes and public buildings in the city and St. Joseph County. Born in Kansas City, Young received his architectural training at the Chicago Art Institute while working for the firm Schmidt, Gorden, and Martin. In 1904, he came to South Bend and set up his own firm in 1925. He also helped write South Bend's first city code and served on the city's Plan Commission. At the age of seventy-five, Young passed away. This house is also historically noteworthy due to its transaction records. In 1833, A. Coquilliard, a pioneer and founder of South Bend, bought the land on which this house sits. Prior to 1902, Horace G. Miller and his family began buying tracts of land along the river to sell as small plots under the name of the Portage Land Company. Several other important inhabitants also resided at 1091 Riverside: the Jackson's and the Schurz's. Claude J. Jackson bought the home in 1927; he held the position of vice - president of the Chicago, South Shore and South Bend Railroad and had associations with the Farmers' Trust. In 1936, Jackson sold the house to Franklin D. Schurz and became the President of the Winona Railroad in Chicago. Schurz worked in the news and publishing business as the editor, publisher, and vice - president of the South Bend Tribune and as the head of the Schurz Communications, Inc. which coordinated the activities of the SB Tribune and seven other Indiana papers and help properties across the country. The home was built in the Prairie Style made famous by the charismatic and domineering persona of Frank Lloyd Wright. The defining features of this style that can be found on this home are: the hipped roof with wide overhangs, the light stucco and contrasting dark cedar board and batten and trim on the exterior, groupings of several windows across the first floor, enclosed front porch and at the corners of the house on the second story. Many of these elements emphasize the horizontality of the home, a typical design pattern of the Prairie Style. Interest in natural elements, materials, and earthy tones and the connection between the interior and the exterior are also notable aspects of the Prairie style represented by this home. APPLICATION ITEMS: 1 E -mail with Proposal for tree removal 1 Site plan showing trees to be removed and to be retained RECOMMENDATION Staff recommends the approval of this application. Staff had feared that the homeowners would clear cut the yard; however, several large specimens will remains upon the property if the selected trees were removed. Those retained will include: a 36" in diameter Hackberry, a 36" Silver Maple, a 12" Sugar m& Maple, an 18" Red Oak, and others. The Crumlish's will also retain a tall but young Maple planted in the tree lawn. Several younger specimens and shrubs line the wood fence shared with 1083 Riverside. As many of these plantings should remain if possible for they add to the beautiful and natural setting of the property across from the wooded banks of the St. Joseph River and hide the neighbor's fence from view. The removal of selected trees will allow smaller specimens to find additional sunlight for more healthy growth, and the cutting of others will protect the garage and driveway from further root damage. TWIG [Mail] Page 1 of 2 twig TWIG Main I Mail I News I Contacts I Schedule I Meetings ToDo ( Notes I [Mail] Bookmarks I Preferences Hel ( Loaout Folders: IINBOX ]u Reply I Reply to all I Forward I Print View I Delete I Move I Recompose Go New messaae I Back to "INBOX" 165 [166 of 171 ] 167 Date: Friday, July 11 2003 07:01 pm From: <CrumlishB(a.aol.com> J To: historice.michiana.ora Reply -To: CrumlishB cnr.aol.com Subject: 1091 Riverside CoA Full Headers: Display Headers Attachments: Part 1 noname (TEXT /PLAIN 7bit 1808 bytes) Hide Part 2 1091 CoA 03.02.Daae 1.Ddf (APPLICATION /PDF base64 28470 bytes) Karen: Here's our second CoA application for this year at 1091 Riverside. We have too many trees just crowding everything out and we need to have several removed. The lawn was wrecked with the construction dumpster so we figure now's the time to get the tree cutters in there before we repair the lawn. All the trees we want removed were planted or grew during my lifetime. I remember my father letting them grow just to see what would "take." Dad and I planted the big 17" Norway Maple in the back as seedling on Arbor Day in 1972. It was a poor location, too close to the Garage and the utility wires along the alley. Its roots are heaving the landscaping timbers. I'm sorry to have to remove it, but its just a bad fit. The big Mulberry is just a messy tree that drops branches whenever there's a storm, and the berries are sloppy all summer long. The neighbors can't wait for us to get rid of it. It really leans over their fence. The roots from the Sugar Maple next to the driveway has heaved the bricks, an d its trunk pinches our vehicular maneuverability to the Garage. It too is entwined in the telephone and electric wires to the House. Same for the two Pines. They were former potted Christmas trees that Dad put out in the yard. I guess we weren't too thoughtful of our placements. Most of the others are stunted specimens that never grew well. Its time "to thin the herd." And the sun returning will help all the remaining landscaping very much. http: // webmail .michiana.org /index.php3? &twig_ session= a %3A8 %3A %7Bs %3A7 %3A %22... 7/14/03 TWIG [Mail] Page 2 of 2 - - • Call me if you have any questions or concerns. I'll send you a second email with a Site Plan showing the congestion of trees. Brendan 233 -4550 PS Work on the doorway CoA is awaiting the carpenters' return when they'll take that on with the other interior trim work. Go To: TWIG 2.7.7 http: // webmail .michiana.org /index.php3? &twig_ session= a %3A8 %3A %7Bs %3A7 %3A %22... 7/14/03 1 _ 1 � T _ C 0 Co N II — Fence _ _ 11T -0" z / \ 'u i•J`rw 'i't•;�.Sl ": " �' �Si;�T; �r., -•. � r•�v, „ �,p � C ( 6, a ti jS:�I, .. •- k�b_ ''� t ,> 4 � ^�,r �r ^ r,., -. N ✓'.�' ^! iat . > \r•o'' r k:'t�.i . 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Y N N M O T`• �'XErri "F n,}a �y *i\ tr 'r : { �,.i ;1 O N r a " ? r 4. -5 ,,r? :;r 12 fly Su rr I Driveway 5 0 Red arage .� T r °G a Maple 124' -4mm Map p 0 r „ .. .. Q I • 9 "0 ed i ® 36 "0 Hackberry W W z Ma e .y 0 0 < 7 "0 Pine 1 Q 0 a Q r / Lot 32 > 1 a. ¢ 0 0 l Portage I Park 1 st 691 alnut� ' Addition `18 "Ql Red c D o I 7 "0 Pinel Oak d Co li v 0 "0 Silver i f co y ��rn - / aple o >\ 7 PS ga� 36 "0 Silver Maple V OV Q 0 I W r "0 " \ I - X112 "0 o J LLJ Q 11 N Hackberry \ 4 "I \ / `"ugar 131' -8" 8��0 = Q o `r �Q 20 "0 Maple Norw V Z Ln Mulberry app e a ¢ D o Z LO Proposed Trees to be removed \ \ m m v Cn (shown dashed): — O _ 5 C? 7 "0 Pine �O N � � 7 "0 Pine �� 17 "0 Norway Maple 4 "0 Beech 20 "0 Mulberry T� 7 "0 Sugar Maple 12 "0 Sugar Maple 10 "0 Silver Maple CD a y %4t "-- r.,::x� ,' t��- -� V'' � „s�. .fir.'. �T. � Yom?' .'i�":.,k+L. VAL, 5 4c�14 -5� � kl MAE te Drive ;:e- Larqe tree to remain. thinner trees in front and behind qaraqe to be removed iL In. r V 4i. ":7Y w m X a X 4C n* ..S ,+rf' � �.,,,.�# �!?� - � `� - tea. - ar: sk E c �Z _Y�� ,��9�w� �► �� 1 �• .,mss 'AO 47 P_ 7-7 -at rN AV W 4 r: 1091 Riverside Drive View of West side of house and side vard. Large tree to remain 11 . - ' '), .A 1091 Riverside Drive View of side vard STAFF REPORT CONCERNING APPLICATION FOR A CERTIFICATE OF APPROPRIATENESS Date: Application Number: Property Location: Property Owner: Landmark or District Rating: August 14, 2003 2003 - 0721 -b 1025 Hudson Avenue, South Bend, IN Douglas Gibson Designation: Local Historic District / Landmark C -9 STATEMENT OF SIGNIFICANCE/HISTORIC CONTEXT This is a bungalow style house built in 1917 by the Carroll family. Mr. Gibson has found some traces of labels that lead him to wonder whether perhaps the Carrolls collected remnants, overage, or discarded parts from two or three Sears kits, and combined them together for the construction of this house. The house originally had 8" lap siding on the lowermost few feet, separated by a trim board from the 4" lap siding on the rest of the house. The house originally had decorative brackets, exposed rafter tails, and an oper pergola above the front porch/stoop. When the house was first built, it had a very open view out of its East elevation, which faced towards the river, at some distance. The downstairs master bedroom or study has a pair of large windows facing east, and there was an upstairs sleeping porch facing east as well. However, a few years after it was built, the parcel immediately to the east was purchased by a wealthy South Bend family, who built a house there as a wedding present to their daughter. That house is separated from this one only by a driveway. Probably as a consequence, the sleeping porch was converted into a regular enclosed bedroom, with three double hung windows facing east, and two longer brackets, different in scale from the rest of the brackets in the house, supporting it. The Fritz family purchased the house in about 1940. They had two children, one of whom died in the world war, and one of whom, Rosemary (Fritz) Bennett, survives, and has been helpful to the present owner in providing photographs of herself and her family in front of the house, showing some of its earlier architectural detail. After the death of Mr. Fritz, his widow had the house covered with fabricated limestone and aluminum siding, removing much of the Arts & Crafts detail in the process. APPLICATION ITEMS: (a) The first two items, removal of the aluminum siding and fabricated stone, and removal of the offending front porch, were staff approved after the last monthly HPC meeting, pursuant to authorization given to staff at that meeting, based on the HPC's consideration of the drawings submitted then. Staff approval is also given for replacing, in kind, missing or deteriorated materials, including siding around the door on the north, and the rotting fascias board on the shed dormer on the north, or back, of the house. (b) 1. Replicate all Arts & Crafts trim and detail that previous owners removed, including i. Open air pergola above front porch/stoop ii. Crown moldings above doors and windows, iii. Trim piece separating 8" from 4" siding, iv. Molding around north (back) house door, V. Three missing roof braces, two on the east and one on the west, (also, re- configure the elongated brackets beneath the former sleeping porch to match the other brackets on the house.) vi. Full length storm and screen windows 2. Build the following new things: i. New pergola over west side door, ii. Small addition on north (back) of house, and extend the shed dormer to expand small room there into a sleeping porch. Replace three double hung windows with double French doors for upstairs sleeping porch. iii. Reconfigure first floor northeast corner bedroom/study by reducing the size of the windows facing east into the neighbor's house, and doubling the size of the windows facing north, into the back yard. East facing paired double hung windows would be reduced to a pair of awning windows, and the single double hung window facing north would be replaced by paired double hung windows, set into a new proposed bump -out. iv. Remove existing small vinyl double hung lavatory window and replace it with a door, proposed to be 24" wide, wood & French glass. V. Build small recess deck or porch in recessed area in back of the house next to proposed addition, and cover it, along with the back kitchen door and the lavatory door with a new cedar pergola similar to the pergolas proposed over the front and side doors. vi. Install copper half -round gutters. RECOMMENDATION First, regarding the proposed restoration of lost features: The work proposed for this house is, beyond question, the second best news we have received all month. The restoration of the artistic and architectural detail on the front of this house will raise the character of the entire streetscape. Occasionally we receive applications from homeowners who seek to uncover interesting original details that had been covered by aluminum. Rarely do we see the restoration of detail that had been covered in fabricated stone, and still more rarely do we hear from a homeowner with the vision to research and restore features that had been completely obliterated. Second, regarding the proposed additions: You will note from the history of this house, and you can tell from its orientation on its site, that it was built with the idea that its better and more private views would be to the east. Clearly, that is no longer the case, with a large house just a few feet away to the east. The proposed alterations to the first floor windows would essentially move the large bedroom windows from the east to the north, and the proposed additions to the rear of the house will serve to restore to the home the use of the sleeping porch accommodations which originally faced east, and which also should now face north instead. The proposed changes to the lavatory and back door and porch configuration will accommodate the owner's taste for gardening and back yard entertaining, increase the value of the house, and are not inconsistent with historic design and use. Staff recommends approval of all items in the owner's application, including restoration of lost architectural detail, and proposed back and west side additions, as listed above. Douglas Alan Gibson 1025 Hudson Avenue South Bend, Indiana 46616 (574)- 233 -3626 dgibson864 @aoLcom August 11, 2003 Karen Hammond -Nash Historic Preservation Commission Of South Bend and St. Joseph County 125 South Lafayette Boulevard South Bend, In 46601 -1830 Dear Ms. Hammond -Nash: I purchased my home at 1025 Hudson Avenue in November 1998. Acquiring the home was the first part of a childhood dream to own an historic home. The second part of that dream is to renovate the home. Upon attaining the home, I set a goal of five years for completion of the exterior renovation, this December is my personal deadline. Therefore, it is my pleasure to present my plans for a thoughtful renovation of my 1917 Arts and Crafts Bungalow to you and the Historic Preservation Commission for approval and Certificate of Appropriateness.' Mr. Gregory Kil, of Kil Architecture prepared the plans for the home. The plans were derived primarily from discussions and photographs from Mrs. Rosemary Bennett, formerly Rosemary Fritz, who's parents owned the home from approximately 1940 until approximately 1968. Sadly, Mrs. Fritz' father died on the homes' front steps after a fall from the second story, trying to paint the trim around the windows, as a result of his wife's refusal to place aluminum siding on the exterior of the home. Unfortunately, after his death, Mrs. Fritz covered the exterior of the home with aluminum siding and fabricated limestone. Sadly, also at this time, the front porch, previously an open -air pergola, was boxed in with storm windows and its pergola detail was removed to allow the aluminum cladding. Simultaneously, all the crown moldings above the windows and the trim piece separating the 8" and 4" lap siding were removed. I will continue to work with architect, Gregory Kil, until the project is completed. Also, I have hired Chad Herman, of Herman Construction, to complete the renovation. The plans are two -fold. I am requesting COA for the entire project; however, I will be completing the project in at least two phases. Phase One, 1025 Hudson Avenue: 1. Remove all aluminum siding and fabricated limestone. 2. Remove existing front porch. 3. Replace all missing crown moldings above windows and doors. New moldings will be poplar and will resemble original moldings as close as possible. 4. Replace trim piece around entire house that separates the 8" and 4" siding. Trim piece will be poplar and will resemble original as close as possible. 5. Patch in siding and missing molding around door on north side of house to match front door on house. New siding will be cedar and will match original as close as possible. 6. Replace three missing roof braces, two on the East Side of house and one on West Side of house. New braces will be poplar and will match existing (original) roof braces as close as possible. 7. Replace rotting fascia board on shed dormer on north side of home. Material will be poplar. 8. Prep and paint entire home. 9. Build new open -air pergola to replace front porch. Plans per Kit Architecture, derived from photographs provided by previous owner. Material will be cedar. 10. Build new pergola over side door on West Side of home per plans from Kil Architecture. Material will be cedar. 11. Replace all existing aluminum storm and screen windows with full -length screens and storms constructed from cedar to match originals on home, per photos, as close as possible. Phase Two, 1025 Hudson Avenue: 1. Build small addition on north side of home, southwest corner, to allow roofline to be brought down symmetrically to provide foundation support for extension of shed dormer. This small addition will serve as an outside utility area. 2. Extend the shed dormer on the north side of the home to become a sleeping pore. The existing three double -hung windows will be removed and will be replaced with double french- glass doors. 3. The two double -hung windows on the first floor, east side, northeast comer will be removed and replaced with wood awning windows (half the size of the double -hung) to allow for more privacy and promote better fiuniture placement of the interior room. 4. Remove the single double hung window on the north side of the home, northeast comer, and replace with a "bump -out' which will contain two double -hung windows. This addition will be similar to the "bump- outs" found on both the east and west sides of the home. The interior of the bump -out will contain built -in drawers and a window seat. 5. Remove existing small double -hung (vinyl) window in middle of first floor, north side and replace with 24 ", fir, french -glass door. This will lead directly into bathroom — thus ending the constant trail of dirt through the house on gardening days. 6. Build small recessed deck in recessed area on north side of home between existing first floor bedroom and new addition of utility closet (see #1). 7. Build small pergola, cedar, extending from recessed area on north side of home to resemble pergolas over the doors on the south and west sides of the home. I am very excited to present these plans to you and the Historic Preservation Commission. Please review the plans carefully and contact either myself or Mr. Kil of Kil Architecture with any questions. I look forward to attending the meeting next Monday. Thank -you for your time and thoughtful consideration. Sincerely, Douglas Alan Gibson Gregory Kil KIL ARCHITECTURE 1126 Lincolnway East South Bend, IN 46601 (574) 288 -2654 Chad Herman Herman Construction 2818 Birchwood Drive Mishawaka, IN 46545 (574) 276 -5412 AF 441i 411 42 � Mkyl R ip ....,,R.... ��!:� ' �� r -rV � t� � , �' � 1 ' t . '.� � �' �s �.,:r �, f •. 3 / 1 rt�; �N, I v - I STAFF REPORT CONCERNING APPLICATION FOR A CERTIFICATE OF APPROPRIATENESS Date:. 08 -08 -03 Application Number: 2003 - 0808 -2 Property Location: 1322 East Wayne Street North Property Owner: Robert & Myrna Wolosin Landmark or District Designation: East Wayne Street Local Historic District Rating: Contributing/ 10 STATEMENT OF SIGNIFICANCE/HISTORIC CONTEXT H. Russell Stapp designed the Wolosin's Tudor Revival home for Whitcomb & Keller's Sunnymeade neighborhood in 1928 -1929. Since the first occupants arrival to the home in 1930, several others have resided here including a banker, lawyer, radiologist, and businessmen. The Wolosin's purchased the home in 1979 and have lived in this residence for twenty-four years. Stapp designed this lovely home with many features found in the Tudor Revival Style: an asymmetrical fagade and massings. The home is also capped by a mix of rooflines and types -- hip, pent, and gable, which Stapp deftly employed and linked to create visual continuity and interest on the exterior of the home. In addition to these features, the home has a mix of materials upon the exterior: a mainly brick first story and stucco and dark wood trim second story and entranceway. The home's windows are of most importance to this application. A bay, an oriel, and many double hung windows with 6/1 and 6/6 lights allow light to enter the home. The double hung windows are arranged singly, in pairs and in triple groupings across the exterior of the home. Hence, many of the rooms have windows on two or three sides. Because of the number, size, style, and spacing of the windows, they are major defining features of this residence. Exterior aluminum storm windows were also added later and do detract from the original character of the home. APPLICATION ITEMS: 1 Certificate of Appropriateness application RECOMMENDATION The homeowners propose to replace six - second story windows with Pella windows of the same size (3' by 4' 7 "), style, color (dark brown), and munton pattern (6/1) as the existing windows. These six windows provide light and air for the master bedroom, which is located in the east wing on the second floor. Two windows will be replaced on the front of the home; they are shaded and partially obscured by a tree. Two will be replaced on the east side and two from the rear of the master bedroom. The Wolosins' contractor will also remove the aluminum storm windows that cover these windows. Staff recommends the approval of the removal of the exterior aluminum storm windows as they are not original to the home and detract from the home's historic character. As the proposed Pella windows are compatible with the home's existing windows, staff also recommends the approval of the installation of the Pella windows as proposed and chosen by the applicant. nug 08 03 09:39a 06/05/2009 TUE 16:34 FAX 5742589984 p.1 1Q0n2. . , Application 4 - FOR Certificate of Appropriateness At Historic Preservation Commission of South Bend & St. Joseph County 125 S. Lafayette alvd., South Bend, tndiarui 46601 .� Mailing Address: County -aty Building, Sout)t Send, Indiana 46601 Phone_ ..574.2159798 Fur:574_235.9578 • Email: hlnodcornichiarmorg Website: http : / /cojnmtuity.mkbiArLorgNstcrk/ A Certified local CovemmeM OFFICE USE ONLY » »> �(�o NOT COMPLETE ANY EIyM s CQ AI�ED t!V THLS AOX » >ss> OFFICE USE ONLY Date Received 03 Application Number o— O 3 - 0'9-0 PASI Reviews: E] YES (o rF&jre►rsrrba,) ;S�N O Staff Approval authorised by: ? Title: Historic Cornnd"lon Review Date Local Landmark Local tlis[orie Diotriet (Woad 4 [] National Landmark` [J National Register District Mann Certificate of Appropriateness: Denied [D Tabled 0 Senl To Committee [] Approved and Issued �-- ss P D Addre of Property for proposed work: I Ltr Start Nrmkrand 5arret Nara Name of Property Ownertsl: (Plate a.+ -:) 1 ` Address of Property Owner(s): (3.) a L `1/ y f�C ST Contractor(s) Name: v S / D -- •,S Contract Company Namr. CvntractorAddresc: c) — l - j L-/ r-/ic e - 14 ue City: Phone; Current Use of Building: (Smglr Fmniiy - Mulri•Fanarly- C,naavn:iaf - Qwmrerraa - ledusrnaf - V.r•n! -rK•) 7= r2 / � Type of Building Construction: u °L� c e l < < (Wood Gnnq - tanct - Slenr - Sfa!- Concrrrr - OIArA Proposed Work: 12'ln -kind 0 Landscape ❑ New [:1 Replacement (oar a'(•Iwad) 0 De+aolition (,rfa.r 16 wr bar mry 6r c*cinO Q Description of Proposed Work: 1 Ep 1t; 1 �- DoV- d'I 1A1 ,- P t LC,a 5,4- rvl t S / ZL S ,/ -/vk c 4 v t--,r/ ,., !F' /q r L - r - 5 r LrI OwnwContracton Fax: ) S g C? I S - I t retail (]hit om w4 m►m/o"! with asN ow dai rwr) 0�7 and /or Signature of Ourner Sign tvrr ojCnrraectcr — APPUG77ON REQUIREMENTS ARE USTFD ON REVERSE SIDE — ♦ . r `s r (t r �sr•1 R 1� }.' » f+r `� it *, � s i"f• t _� ; . � • � � a - sv `. �"' s +' " y� � 'jt'` Fs•t' � � ., a��^+,�s ° �[`4{�� .1 iii �. a;r: •,+ • .ti . w`•• :.• .... �,. �'�'� !� +� •. A�.rt >r 7� ` }. � 4 _S b��,� ". � y; I S" /`3 - f',1 �i �.+.►t..: � Y G Y .,.,. t k '•..r •, "Y � cif k k��rk � :`•, ��d'�.f;N N �, - .. , y' � � r� '_ An9yr l .. � „�?%.� � t � +a ; •. A 4p Kim rt f i • • lf Y •Q �` 1 !'..r k t o t Ilk • , i �j, ,.,.,J�'' s e "r r ,�, t•" ".'> `. - Y' �,. #..^ * ♦t �, wo •R w.E 4�. ,!• y ,„, fp r �i . i s� / r` y L F I• r ' lo y 't � �• s+ _ , _. '{ '::'�l..a - P+�'�s.r•1,y.�'rtf ��'�,`+��,< `'•KI�..' "" ",X ''v WMIA ��! • of � a.� ".� IF SOUTH BEND & SAINT JOSEPH COUNTY HISTORIC PRESERVATION COMMISSION 235 -9798 MEMORANDUM Wednesday, August 14, 2003 TO: Commission Pres. John Oxian Commission Members FROM: Karen R. Hammond -Nash, Director Julie Schutte, Assistant Director RE: NEW BUSINESS; HPC POSITION RE GA ING U.S. 31 PROPOSALS Based on the responses from Martha Choitz and John Oxian to the staff report on proposed new routes for U.S. 31, we understand the position of the Historic Preservation Commission regarding the proposed alternatives as follows: F is the preferred alternative, requiring some, but not excessive mitigation of harm to historic structures and landscape features. C, D, & E may be acceptable if the HPC considers loss of an abandoned railroad right of way not significant to the heritage of the county. There are some significant farms lining the rail right of way, as well. Mitigation of harm to them would be indicated as well. A & B are less desirable, and would require substantial mitigation of historic impact. G, H, & I would cause devastation to historic structures and landscapes, which would be difficult to mitigate. If the Commission will either confirm or modify this position, and indicate whether you feel that this should be a preliminary position merely, or one which should be stated more strongly, then staff will submit comments to the Department of Transportation, County Council, County Commissioners, Mayor, and City Council pursuant to your direction. We understand that the Landmark Committee of John Oxian and Virginia O'Hair will be presenting a series of County Landmark designation proposals, to protect the most significant of the farms and structures threatened by the various proposals. Staff and several HPC members attended the INDOT open house Wednesday, partly in hopes of learning which proposals now seem most likely to receive further consideration. One or two more have actually been added, so we are up to alternative J or K. We understand that the list is being narrowed back down, and that INDOT will announce the new, narrowed list in about two weeks. Staff is preparing letters to send to all property owners whose property is threatened by any proposed route, starting with those rated 13, and then moving to the 12s and l ls. There are many, so the necessary Staff Reports for these landmark designations will occupy the office for some time, pushing back other projects. Note: Mayor Luecke has taken the public position that alternatives C, D, E, F, and G would be acceptable for South Bend, and the one which goes too close to Potato Creek park (A), or too far from the present route (B, H, & I) are not preferred by the city administration. UsDpositionl August 5, 2003 To: Historic Preservation Commission From: Martha Choitz, HPC Commissioner Subject: U.S. 31 Road Improvement Impact It is my view that the Staff Report of the Historic Preservation Commission dated 6/30/03 is excellent in setting out the details regarding the placement of the intended highway improvements from the historic realities of the area. It should be carefully studied by all that will be making the decisions regarding the exact location of the new road, and its implications for future planning for the area between southern South Bend and U. S. 6 south of Lapaz, Indiana. Alternatives A & B would cause harm to the historical buildings and sites along their routes. A's path is interesting in that it joins the parkway to continue U. S. 31 north into Michigan. I would agree that Alternative C provides a greater degree of protection for the historic sites along its path and it brings the traffic in not on Michigan Street but slightly to the west, offering the city the opportunity to create a more welcoming atmosphere to travelers. However, close study of Alternative D clearly shows that there is less impact on historic sites and still makes use of the traditional south entry to South Bend. The problem is still that by not using the original roadbed, the very dangerous crossroads of Kern and New and others will still exist and be a danger after their highway designation is no longer on them. Alternative E is not superior to above. Alternative F is a sound one both from a historic viewpoint and that it uses the current road in the area above mentioned that has extremely dangerous intersections, which would be turned into overpasses and therefore eliminate the grade crossings where most of the accidents have occurred for many years. The Staff Report clearly shows the devastation that would occur to the historic structures in Alternatives G. H. and I South Bend and St. Joseph County HISTORIC PRESERVATION COMMISSION 227 WEST JEFFERSON BLVD. SOUTH BEND, IN 46601 -1830 Phone: 574-235-9798 Fax: 574-235-9578 e -mail: historic @michiana.org John H. Oxian, President A Certified Local Government Karen R Hammond -Nash, Director «First Name)) ((Last Name)) «Address Line 1» «City», «State» Dear «First Name>> «Last Namew Thursday, August 14, 2003 ►-� The Historic Preservation Commission of South Bend and St. Joseph County has been charged with the task of locating sites and structures of historic and/or architectural note in the city and the county for designation as Local Landmarks. Some significant historic farmhouses and barns no longer remain. These were great losses to the character of the county's landscape and to its history. The loss makes those farmhouses and other struc- tures that are left, including your own, even more noteworthy and fitting for designation as Local Land- marks. Recently, we reviewed and resurveyed the historic sites and structures located in your township that the Indiana Historic Sites and Structures Survey rated "Significant" or "Outstanding." This survey was completed a few years ago, and it noted that your residence is a historic structure eligible for the Lo- cal Historic Landmark designation. The Commission is currently considering your property for this honor and distinction. If a property is designated as a landmark by county ordinance, certain preservation standards will apply regarding exterior changes to the building and the property's landscape. These have been drafted to aid both you the property owner and the HPC Commissioners in stewardship of historic structures and sites. These standards fall into two categories, Group A and Group B. Your house would best fit into Group B, the more flexible of the standards. I enclosed a copy of them for you to review. Please send us a letter letting us know what your thoughts are regarding the possible landmarking of your property and the suitability of the standards within 60 days. If you have any information about the history or architecture of your house, outbuildings or property we would be sincerely grateful for it, along with the letter. This would greatly enhance our archives and knowledge of the historic buildings located in the county for future reference and research. You can contact me or the President and Land- mark Committee, John Oxian, at 234 -7202. �l /� B 1 ,C / 7 — -� Julie L Schulte Assistant Director COMMISSIONERS Mary Jane Chase Virginia O'Hair (Secretary) Gerald Ujdak (Vice President) Martha Choitz Lynn A. Patrick Diane Wrobel -Illes Catherine Hostetler (Treasurer) Joann Sporleder (Architectural Historian) John Livingston(Attomey) >& South Bend and St. Joseph County HISTORIC PRESERVATION COMMISSION 227 WEST JEFFERSON BLVD. SOUTH BEND, IN 46601 -1830 Phone: 574-235-9798 Fax: 574-235-9578 e -mail: historic @michiana.org John H. Oxian, President A Certified Local Government Karen R. Hammond -Nash, Director Thursday, August 14, 2003 <<Insert Property Owner>> <<Insert Mail Address>> ,f f � J «Insert city, State Zip» RE: US 31 Improvement Project Dear <<Insert Name >>: As you may very well know, the Indiana Department of Transportation is currently in the study phase of the improvement and realignment of US 31 from SR 6 near LaPaz to SR 20 just south of South Bend. One or perhaps several of the eleven proposed routes may adversely im- pact your home and/or property. The Historic Preservation Commission of South Bend and St. Joseph County (HPC) is also reviewing the proposed routes and their impact upon the historic structures and landscapes in the southern half of the county. Your property is listed in the Indiana Historic Sites & Struc- tures Inventory of St. Joseph County as <<Contributing, Significant, or Outstanding.» It is thus a part of the county's rich agricultural, commercial, and architectural heritage and is of interest to the Historic Preservation Commission. If you have any concerns or thoughts about the proposed routes and their impact upon your property, please send a short written or typed response to the Historic Preservation Com- mission. Also, we are interested in adding architectural and historical information on properties and structures that may be affected by the US 31 improvements to our report and to our archives. We would be most grateful if anything of note could be included with the response to this letter. -� Best, `--- t Julie L. Schutte, Assistant Director COMMISSIONERS Mary Jane Chase Virginia O'Hair (Secretary) Gerald Ujdak (Vice President) Martha Choitz Lynn A. Patrick Diane Wrobel -Illes Catherine Hostetler (Treasurer) Joann Sporleder (Architectural Historian) John Livingston(Attomey) THE HISTORIC PRESERVATION COMMISSION OF SOUTH BEND & ST. JOSEPH COUNTY MONTHLY MEETING MINUTES August 18, 2003 MEMBERS PRESENT: MEMBER ABSENT: STAFF PRESENT: ALSO PRESENT: I. CALL TO ORDER 7'' Floor, Commissioner's Conference Room County -City Building, South Bend, IN John Oxian, Mary Jane Chase, Martha Choitz, Gerald Ujdak, Catherine Hostetler, Joann Sporleder, Virginia O'Hair, Lynn Patrick Diane Wrobel -illes Karen Hammond -Nash, Director Julie Schutte, Assistant Director John Livingston, City Attorney Wayne Doolittle, Inspector Brendan Crumlish, Douglas Gibson, Gary Derbin, Robert & Myrna Wolosin, Don Sporleder JOHN OXIAN: Called the meeting to order at 7:32. II. PUBLIC HEARING A. CERTIFICATE OF APPROPRIATENESS 1. 2003 -0711; 1091 Riverside Drive; Tree removal. KAREN HAMMOND -NASH: (See attached Staff Report). BRENDAN CRUMLISH: (Was present to answer questions from commission members). JOANN SPORLEDER: Why are you choosing to keep that thirty-six inch silver maple tree? BRENDAN CRUMLISH: The tree is in good condition and hasn't lost very many branches. JOANN SPORLEDER: Have you had somebody actually look at it? I know that currently the foresters are wishing the whole city would get rid of all silver maple trees due to the numerous problems they have had with them. JOANN SPORLEDER: Why did you want to remove this rather small beech tree? BRENDAN CRUMLISH: Because the tree has been stunted in growth, due to the fact that it is under the canopy of the other larger trees. JOHN OXIAN: How come you have the two trees on the other side of the property line to remove? I am talking about the beech tree and the mulberry tree. BRENDAN CRUMLISH: The mulberry tree is leaning very far over the neighbor's fence and the neighbor is anxious for me to have it removed. GERALD UJDAK: What kind of pine trees are those? BRENDAN CRUMLISH: They are spruce trees. They were Christmas trees that were planted and now they have grown fifteen feet tall. JOHN OXIAN: I would also recommend that you save the beech tree. BRENDAN CRUMLISH: Ok, I will try and do that. LYNN PATRICK: Percentage -wise, what is the approximate total volume of tree mass now versus what will be left afterwards when you are done? BRENDAN CRUMLISH: It will be between twenty -five and fifty percent. I think I am keeping the larger trees, with the exception of the twelve -inch maple tree there closest to the house that is ripping up the brick pavement. LYNN PATRICK: I also think that you should save the beech tree. MARTHA CHOITZ: I will move that application number 2003 -0711 be approved as written in the C. of A. and that the owners talk it over with the staff here about those trees that were in question. GERALD UJDAK: Seconds the motion and the motion passes unanimously. 2. 2003 -0721; 1025 Hudson Avenue; remove aluminum siding & porch enclosure, replicate original pergolas over front door & side door, fascia board, roof braces, door molding, trim piece around house, and cornice molding over windows. Also replace aluminum storm/screen doors and windows with cedar. Build small addition on North of house and remodel back of house. Install half -round copper gutters. KAREN HAMMOND -NASH: (See attached Staff Report). DOUGLAS GIBSON: (Was present to answer questions from commission members). CATHERINE HOSTETLER: I would like the commission to address everything that is in column number one as one issue and everything that is in column number two as a separate issue. 00 DOUGLAS GIBSON: (Presented additional letters from three of his five neighbors. He also had a neighbor present at the meeting who was in support of the work that he is proposing. He passed out information packets to commission members that contained pictures that he had received from the previous homeowner's daughter who had lived in the house from about 1939- 1968. Most of the new detail that he is planning on putting back onto the house and the changes that he is planning to do to the house came from these pictures). Some of these pictures show the areas where some of the roof braces have been removed that I would like to replace. The aluminum siding and the fake limestone I would like to take off. The trim piece separating the four -inch and the eight -inch lap siding that has been removed. I have already taken the siding off on the north side of the house to get an idea of what kind of condition it is in. Karen made copies of the architect's drawings and handed them out to commission members with their information packets. Karen also read into the record the names and address of people who have sent letters in favor of Mr: Gibson's proposed plan. They are as follows: 1. Billie and Charles Kloote located at 1037 Hudson Avenue 2. Brijitte Coiesdrer Weiderk located at 1007 Hudson Avenue 3. Gretchen Reydams- Schils located at 1015 Hudson Avenue 4. Alexandra Foley and Michael Foley located at 1077 Riverside Drive JOHN OXIAN: When did they put the siding on the house? DOUGLAS GIBSON: The siding was put on in late 1968. JOHN OXIAN: I will make a motion that everything in column one of the Staff Report be approved as recommended by staff. VIRGINIA O'HAIR: Seconds the motion and the motion passes. Joann Sporleder opposes the motion because of the following: 1. The porch should be redone to replicate the original enclosure, which is in the Arts and Crafts style. CATHERINE HOSTETLER: The second part of the Application includes the new changes that are to be done, and there are six items there. John Oxian asked Mr. Gibson to explain in detail the six new changes that are going to be done to the property, which he does. GERALD UJDAK: I will make a motion that we approve the second part of application 2003- 0721 as explained to us by Mr. Gibson and as detailed in the C. of A. MARY JANE CHASE: Seconds the motion and the motion passes. Joann Sporleder opposes the motion for the following reasons: 1. The porch should be redone to replicate the original enclosure, which is in the Arts and Crafts style. 3 2. The two original windows should not be replaced with a pair of awning windows that do not match the rest of the house, which is done in the Arts and Crafts style. Awning windows were generally unknown in that style locally. 3. 2003 - 0808 -2: 1322 East Wayne Street North; replacement of six windows. KAREN HAMMOND -NASH: (See attached Staff Report). ROBERT WOLOSIN: (Was present with his contractor, Gary Derbin, of Riverside Construction Company, to answer questions from commission members). JOHN OXIAN: What is wrong with these current windows? Are they rotted? ROBERT WOLOSIN: No they are not rotted. The current windows are very drafty and are very outdated as far as being energy efficient. The storm windows were added to try and bring the house up to a more livable standard, which did not work. What we are trying to do is find a way to make the house more livable and still maintain the original look of the house as well. JOHN OXIAN: Did these windows originally have wooden storm windows? GARY DERBIN: Probably at some point they had a wooded storm window added because a single pane of glass really doesn't insulate a house enough to make it livable. They would have been removed by whoever put the other storm windows on. MARY JANE CHASE: I will make a motion that on application 2003 - 0808 -2 that we accept the staff's recommendation and approve the replacement windows similar to what was originally on the house. JOANN SPORLEDER: Seconds the motion and the motion passes unanimously. JOHN OXIAN: I would like to make a motion that number four be tabled until the September meeting. I would also like to have number five taken off of the agenda. I would like to have letters sent, as mentioned earlier, regarding what tree was removed, if in fact it was removed, and whether or not a branch was removed from another tree. LYNN PATRICK: Seconds the motion and it passes unanimously. B. HEARING OF VISITORS DON SPORLEDER: Would like the commission to include in its letter to the Indiana Department of Transportation its interest in the outcome of the underpass for the south end of the Leeper Park Bridge. C. LOCAL LANDMARK, FIRST READING 1. Woolman House, 409 Lincoln Way West, South Bend 4 JOHN OXIAN: The Woolman House, located at 409 Lincoln Way West, will be coming up on the agenda next month. This is a brick house that has been boarded up. It is a house where very little has been done to change the exterior of the house. It is one of the brick houses in that area which is quite unique. Being on the Lincoln Way West Steering Committee, and also being Chairman of the Land Use Committee, and working with Jeff Gibney, as the chairman, we felt that this is a house that should be declared a landmark, so that it can be preserved and not torn down. Right now this property is in the hands of an absentee landlord who is not too keen on preserving things. The other reason I am doing this is because last time he did the same thing to a house on Harrison Street. When I made the house on Harrison Street into a landmark, we saved not only the cement block house, which is unique; but, also another house in which the landlord bailed out and ended up giving the house to South Bend Heritage. III. A. APPROVAL OF MINUTES (July) KAREN HAMMOND -NASH: Regarding the approval of the minutes, as the commission is aware the July minutes were extremely lengthy and complex and they are still in the process of "tieing completed, and hopefully will be available for approval next month. B. LEGAL REPORT JOHN LIVINGSTON: Informed the commission that he should have an answer soon about the Madison School Project. JOHN OXIAN: Asked if there had been anything new done about the window situation with Madison School. JOHN LIVINGSTON: Stated that he did not know what else they were going to be able to do about this situation. TOHN OXIAN: Stated that he would like a letter to be sent to the South Bend School Corporation stating that when they removed those windows they were in direct violation of the C. of A. That the commission knows what happened with the windows and they do not appreciate it. JOHN LIVINGSTON: Informed the commission on what new updates he had regarding the case pending against former director, Ed Talley. There was discussion regarding the pending claims against Ed Talley. Commission members discussed what is currently being done and what possible other avenues might be avaiable. C. TREASURER'S REPORT: 2004 BUDGET PROPOSAL KAREN HAMMOND -NASH: The material for the 2004 budget proposal I put on the July meeting agenda and it was not covered in the July meeting which is why I put it back on the agenda. The only additional data is that the County Council and the County Commissioners have a hearing on August 26, at 5:30, regarding budget approvals. We have not received back �1 from them their proposals as to what they recommend for our department. When I receive their response to our budget proposal I will get a copy of it to Catherine. D. STAFF REPORTS: C. of A. Approvals; Correspondence; Guideline Booklets; enforcement action regarding removal of trees or fixtures from several local cemeteries; US 31 coordination report; South Michigan Street City Plan suggestions; variance petition of Burke Building at 1019 Michigan Street. KAREN HAMMOND -NASH: For C. of A. approvals there have been in -kind roof approvals for removing asphalt shingles and replacing identical or essential identical asphalt shingles. Two of those were on Wayne Street and one was on Edgewater. The significant correspondence was either included in your meeting packets or passed out to you this evening. Guideline Booklets are in the process of being printed and bound as we speak. One of the papers passed out to you tonight is a copy of the printing invoice for these Guideline Booklets. The $3,158.00 dollars for the printing is for a portion of the total job. I requested an additional one hundred covers in order to make the number of books adequate to accommodate the new homeowners in some of the larger districts, which is an additional $90.00. Regarding the removal of trees or fixtures from local cemeteries there is no significant news or progress on Clay Township Cemetery. Regarding the German Township Cemetery: apparently Bernadin Lockmueller did (eventually!) get a letter to the Historic Preservation Commission, a couple years ago, seeking permission to build the sidewalkand retaining wall by the German Township Cemetery. Rhonda sent them a letter saying that HPC had no problem with the project. Apparently the only entity that Bernadin Lockmueller failed to contact was the German Township Trustee. They mistakenly contacted the South Bend Mayor instead. So we are actually without recourse, there being a letter from our previous director approving the project. John and I have discussed this somewhat and have agreed that in the future there probably ought to be a HPC approval at a monthly meeting, as well as a letter of approval from the director if such a question should arise again. Concerning the US 31 coordination report: You have in your packets a letter from Martha Choitz regarding her synthesis of the report. As Mr. Sporleder stated earlier we have thirty days from last Wednesday to get any comments in. Actually, however, the time is probably shorter than that; because, within about a week and a half INDOT is going to be narrowing down their list of proposals. If there is a proposal that we want definitely eliminated or included in the list, we probably have about four or five days to get it into them. So if the commission wants to express their comments and have them be effective, this is the meeting where you need to make up your mind what you want us to say and who you want to say it to. JOHN OXIAN: I would like for someone to make a motion that Martha's letter and Julie's report be sent into the State Department of Transportation as our proposal. KAREN HAMMOND -NASH: I only have one other item under staff reports to comment on and that is to let the Standards and Maintenance Committee know that there is a code enforcement hearing regarding 531 South St. Joseph Street, at 1:30 on Thursday. Staff will be attending. Then on Thursday the 21 at 4:00, the owner of the Burke building, which is a landmark building, located at 1019 South Michigan is going before the zoning board to petition for a variance. They are seeking the following: 31 1. On the second floor of that building used to be a sixteen room hotel. They are looking to turn it into six apartments with approximately one thousand square feet each. 2: A parking variance. Some years ago the owner petitioned to turn it into sixteen single room apartments, which the zoning board of course turned down. V. NEW BUSINESS 1. Develop official HPC position and comments regarding US 31 road improvement impacts; authorize publication and submission of comments. JOHN OXIAN: Going back to the issue of US 31. If there are no objections then I would like someone to make a recommendation that we send the information that I mentioned earlier in the meeting, to the State Department of Transportation by the end of the week. CATHERINE HOSTETLER: Moves for adoption of a Resolution stating the position of the HPC with regard to each of the proposed US31 routes, adoption the position stated in Martha Choitz' letter to the HPC, included in the meeting packets. GERRY UJDAK: Seconds the motion and the motion passes unanimously. VI. ANNOUNCEMENTS & MISCELLANEOUS MATTERS (None to report) VII. ADJOURNMENT There was a unanimous motion to adjourn the meeting. There was a unanimous second to the motion. Meeting adjourned at 9:07 7 THE HISTORIC PRESERVATION COMMISSION OF SOUTH BEND & ST. JOSEPH COUNTY MONTHLY MEETING MINUTES August 18, 2003 MEMBERS PRESENT: MEMBER ABSENT: STAFF PRESENT: 7 th Floor, Commissioner's Conference Room County -City Building, South Bend, IN John Oxian, Mary Jane Chase, Martha Choitz, Gerald Ujdak, Catherine Hostetler, Joann Sporleder, Virginia O'Hair, Lynn Patrick Diane Wrobel -illes Karen Hammond -Nash, Director Julie Schulte, Assistant Director John Livingston, City Attorney Wayne Doolittle, Inspector ALSO PRESENT: Brendan Crumlish, Douglas Gibson, Gary Derbin, Robert & Myrna Wolosin, Don Sporleder I. CALL TO ORDER JOHN OXIAN: Called the meeting to order at 7:32. II. PUBLIC HEARING A. CERTIFICATE OF APPROPRIATENESS 1. 2003 -0711; 1091 Riverside Drive; Tree removal. KAREN HAMMOND -NASH: (See attached Staff Report). BRENDAN CRUMLISH: (Was present to answer questions from commission members). JOANN SPORLEDER: Why are you choosing to keep that thirty -six inch silver maple tree? BRENDAN CRUMLISH: The tree is in good condition and hasn't lost very many branches. JOANN SPORLEDER: Have you had somebody actually look at it? I know that currently the foresters are wishing the whole city would get rid of all silver maple trees due to the numerous problems they have had with them. JOANN SPOKLEDER: Why did you want to remove this rather small beech tree? BRENDAN CRUMLISH: Because the tree has been stunted in growth, due to the fact that it is under the canopy of the other larger trees. JOHN OXIAN: How come you have the two trees on the other side of the property line to remove? I am talking about the beech tree and the mulberry tree. BRENDAN CRUMLISH: The mulberry tree is leaning very far over the neighbor's fence and the neighbor is anxious for me to have it removed. GERALD UJDAK: What kind of pine trees are those? BRENDAN CRUMLISH: They are spruce trees. They were Christmas trees that were planted and now they have grown fifteen feet tall. JOHN OXIAN: I would also recommend that you save the beech tree. BRENDAN CRUMLISH: Ok, I will try and do that. ,r LYNN PATRICK: Percentage -wise, what is the approximate total volume of tree mass now versus what will be left afterwards when you are done? BRENDAN CRUMLISH: It will be between twenty -five and fifty percent. I think I am keeping the larger trees, with the exception of the twelve -inch maple tree there closest to the house that is ripping up the brick pavement. L'i NN PATRICK: I also think that you should save the beech tree. MARTHA CHOITZ: I will move that application number 2003 -0711 be approved as written in the C. of A. and that the owners talk it over with the staff here about those trees that were in question. GERALD UJDAK: Seconds the motion and the motion passes unanimously. 2. 2003 -0721; 1025 Hudson Avenue; remove aluminum siding & porch enclosure, replicate original pergolas over front door & side door, fascia board, roof braces, door molding, trim piece around house, and cornice molding over windows. Also replace aluminum storm/screen doors and windows with cedar. Build small addition on North of house and remodel back of house. Install half -round copper gutters. , KAREN HAMMOND -NASH: (See attached Staff Report). DOUGLAS GIBSON: (Was present to answer questions from commission members). CATHERINE HOSTETLER: I would like the commission to address everything that is in column number one as one issue and everything that is in column number two as a separate issue. DOUGLAS GIBSON: (Presented additional letters from three of his five neighbors. He also had a neighbor present at the meeting who was in support of the work that he is proposing. He passed out information packets to commission members that contained pictures that he had received from the previous homeowner's daughter who had lived in the house from about 1939- 1968. Most of the new detail that he is planning on putting back onto the house and the changes that he is planning to do to the house came from these pictures). Some of these pictures show the areas where some of the roof braces have been removed that I would like to replace. The aluminum siding and the fake limestone I would like to take off. The trim piece separating the four -inch and the eight -inch lap siding that has been removed. I have already taken the siding off on the north side of the house to get an idea of what kind of condition it is in. Karen made copies of the architect's drawings and handed them out to commission members with their information packets. Karen also read into the record the names and address of people who have sent letters in favor of Mr. Gibson's proposed plan. They are as follows: 1. Billie and Charles Kloote located at 1037 Hudson Avenue 2. Brijitte Coiesdrer Weiderk located at 1007 Hudson Avenue 3. Gretchen Reydams - Schils located at 1015 Hudson Avenue 4. Alexandra Foley and Michael Foley located at 1077 Riverside Drive JOHN OXIAN: When did they put the siding on the house? DOUGLAS GIBSON: The siding was put on in late 1968. JOHN OXIAN: I will make a motion that everything in column one of the Staff Report be approved as recommended by staff. VIRGINIA O'HAIR: Seconds the motion and the motion passes. Joann Sporleder opposes the motion because of the following: 1. The porch should be redone to replicate the original enclosure, which is in the Arts and Crafts style. CATHERINE HOSTETLER: The second part of the Application includes the new changes that are to be done, and there are six items there. John Oxian asked Mr. Gibson to explain in detail the six new changes that are going to be done to the property, which he does. GERALD UJDAK: I will make a motion that we approve the second part of application 2003- 0721 as explained to us by Mr. Gibson and as detailed in the C. of A. MARY JANE CHASE: Seconds the motion and the motion passes. Joann Sporleder opposes the motion for the following reasons: 1. The porch should be redone to replicate the original enclosure, which is in the Arts and Crafts style. 2. The two original windows should not be replaced with a pair of awning windows that do not match the rest of the house, which is done in the Arts and Crafts style. Awning windows were generally unknown in that style locally. 3. 2003 - 0808 -2: 1322 East Wayne Street North; replacement of six windows. KAREN HAMMOND -NASH: (See attached Staff Report). ROBERT WOLOSIN: (Was present with his contractor, Gary Derbin, of Riverside Construction Company, to answer questions from commission members). JOHN OXIAN: What is wrong with these current windows? Are they rotted? ROBERT WOLOSIN: No they are not rotted. The current windows are very drafty and are very outdated as far as being energy efficient. The storm windows were added to try and bring the house up to a more livable standard, which did not work. What we are trying to do is find a way to make the house more livable and still maintain the original look of the house as well. JOHN OXIAN: Did these windows originally have wooden storm windows? ' GARY DERBIN: Probably at some point they had a wooded storm window added because a single pane of glass really doesn't insulate a house enough to make it livable. They would have been removed by whoever put the other storm windows on. MARY JANE CHASE: I will make a motion that on application 2003 - 0808 -2 that we accept the staff's recommendation and approve the replacement windows similar to what was originally on the house. JOANN SPORLEDER: Seconds the motion and the motion passes unanimously. JOHN OXIANC: I would like to make a motion that number four be tabled until the September meeting. I would also like to have number five taken off of the agenda. I would like to have letters sent, as mentioned earlier, regarding what tree was removed, if in fact it was removed, and whether or not a branch was removed from another tree. LYNN PATRICK: Seconds the motion and it passes unanimously. B. HEARING OF VISITORS DON SPORLEDER: Would like the commission to include in its letter to the Indiana Department of Transportation its interest in the outcome of the underpass for the south end of the Leeper Park Bridge. C. LOCAL LANDMARK, FIRST READING 1. Woolman House, 409 Lincoln Way West, South Bend JOHN OXIAN: The Woolman House, located at 409 Lincoln Way West, will be coming up on the agenda next month. This is a brick house that has been boarded up. It is a house where very little has been done to change the exterior of the house. It is one of the brick houses in that area which is quite unique. Being on the Lincoln Way West Steering Committee, and also being Chairman of the Land Use Committee, and working with Jeff Gibney, as the chairman, we felt that this is a house that should be declared a landmark, so that it can be preserved and not torn down. Right now this property is in the hands of an absentee landlord who is not too keen on preserving things. The other reason I am doing this is because last time he did the same thing to a house on Harrison Street. When I made the house on Harrison Street into a landmark, we saved not only the cement block house, which is unique; but, also another house in which the landlord bailed out and ended up giving the house to South Bend Heritage. III. A. APPROVAL OF MINUTES (July) KAREN HAMMOND -NASH: Regarding the approval of the minutes, as the commission is aware the July minutes were extremely lengthy and complex and they are still in the process of being completed, and hopefully will be available for approval next month. B. LEGAL REPORT JOHN LIVINGSTON: Informed the commission that he should have an answer soon about the Madison School Project. JOHN OXIAN: Asked if there had been anything new done about the window situation with Madison School. JOHN LIVINGSTON: Stated that he did not know what else they were going to be able to do about this situation. JOHN OXIAN: Stated that he would like a letter to be sent to the South Bend School Corporation stating that when they removed those windows they were in direct violation of the C. of A. That the commission knows what happened with the windows and they do not appreciate it. JOHN LIVINGSTON: Informed the commission on what new updates he had regarding the case pending against former director, Ed Talley. There was discussion regarding the pending claims against Ed Talley. Commission members discussed what is currently being done and what possible other avenues might be avaiable. C. TREASURER'S REPORT: 2004 BUDGET PROPOSAL KAREN HAMMOND -NASH: The material for the 2004 budget proposal I put on the July meeting agenda and it was not covered in the July meeting which is why I put it back on the agenda. The only additional data is that the County Council and the County Commissioners have a hearing on August 26, at 5:30, regarding budget approvals. We have not received back from them their proposals as to what they recommend for our department. When I receive their response to our budget proposal I will get a copy of it to Catherine. D. STAFF REPORTS: C. of A. Approvals; Correspondence; Guideline Booklets; enforcement action regarding removal of trees or fixtures from several local cemeteries; US 31 coordination report; South Michigan Street City Plan suggestions; variance petition of Burke Building at 1019 Michigan Street. KAREN HAMMOND -NASH: For C. of A. approvals there have been in -kind roof approvals for removing asphalt shingles and replacing identical or essential identical asphalt shingles. Two of those were on Wayne Street and one was on Edgewater. The significant correspondence was either included in your meeting packets or passed out to you this evening. Guideline Booklets are in the process of being printed and bound as we speak. One of the papers passed out to you tonight is a copy of the printing invoice for these Guideline Booklets. The $3,158.00 dollars for the printing is for a portion of the total job. I requested an additional one hundred covers in order to make the number of books adequate to accommodate the new homeowners in some of the larger districts, which is an additional $90.00. Regarding the removal of trees or fixtures from local cemeteries there is no significant news or progress on Clay Township Cemetery. Regarding the German Township Cemetery: apparently Bernadin Lockmueller did (eventually!) get a letter to the Historic Pieservation Commission, a couple years ago, seeking permission to build the sidewalkand retaining wall by the German Township Cemetery. Rhonda sent them a letter saying that HPC had no problem with the project. Apparently the only entity that Bernadin Lockmueller failed to contact was the German Township Trustee. They mistakenly contacted the South Bend Mayor instead. So we are actually without recourse, there being a letter from our previous director approving the project. John and I have discussed this somewhat and have agreed that in the future there probably ought to be a HPC approval at a monthly meeting, as well as a letter of approval from the director if such a question should arise again. Concerning the US 31 coordination report: You have in your packets a letter from Martha Choitz regarding hef synthesis of the report. As Mr. Sporleder stated earlier we have thirty days from last Wednesday to get any comments in. Actually, however, the time is probably shorter than that; because, within about a week and a half INDOT is going to be narrowing down their list of proposals. If there is a proposal that we want definitely eliminated or included in the list, we probably have about four or five days to get it into them. So if the commission wants to express their comments and have them be effective, this is the meeting where you need to make up your mind what you want us to say and who you want to say it to. JOHN OXIAN: I would like for someone to make a motion that Martha's letter and Julie's report be sent into the State Department of Transportation as our proposal. KAREN HAMMOND -NASH: I only have one other item under staff reports to comment on and that is to let the Standards and Maintenance Committee know that there is a code enforcement hearing regarding 531 South St. Joseph Street, at 1:30 on Thursday. Staff will be attending. Then on Thursday the 21 at 4:00, the owner of the Burke building, which is a landmark building, located at 1019 South Michigan is going before the zoning board to petition for a variance. They are seeking the following: 1. On the second floor of that building used to be a sixteen room hotel. They are looking to turn it into six apartments with approximately one thousand square feet each. 2. A parking variance. Some years ago the owner petitioned to turn it into sixteen single room apartments, which the zoning board of course turned down. V. NEW BUSINESS 1. Develop official HPC position and comments regarding US 31 road improvement impacts; authorize publication and submission of comments. JOHN OXIAN: Going back to the issue of US 31. If there are no objections then I would like someone to make a recommendation that we send the information that I mentioned earlier in the meeting, to the State Department of Transportation by the end of the week. CATHERINE HOSTETLER: Moves for adoption of a Resolution stating the position of the HPC with regard to each of the proposed US31 routes, adoption the position stated in Martha Choitz' letter to the HPC, included in the meeting packets. GERRY UJDAK: Seconds the motion and the motion passes unanimously. il /_\Ito00MI (None to report) VII. ADJOURNMENT There was a unanimous motion to adjourn the meeting. There was a unanimous second to the motion. Meeting adjourned at 9:07 THE HISTORIC PRESERVATION COMMISSION OF SOUTH BEND & ST. JOSEPH COUNTY MONTHLY MEETING MINUTES August 18, 2003 7 th Floor, Commissioner's Conference Room County -City Building, South Bend, IN MEMBERS PRESENT: John Oxian, Mary Jane Chase, Martha Choitz, Gerald Ujdak, Catherine Hostetler, Joann Sporleder, Virginia O'Hair, Lynn Patrick MEMBER ABSENT: Diane Wrobel -illes STAFF PRESENT: Karen Hammond -Nash, Director Julie Schutte, Assistant Director John Livingston, City Attorney Wayne Doolittle, Inspector ALSO PRESENT: Brendan Crumlish, Douglas Gibson, Gary Derbin, Robert & Myrna Wolosin, Don Sporleder I. CALL TO ORDER JOHN OXIAN: Called the meeting to order at 7:32. II. PUBLIC HEARING A. CERTIFICATE OF APPROPRIATENESS 1. 2003 -0711; 1091 Riverside Drive; Tree removal. KAREN HAMMOND -NASH: (See attached Staff Report). BRENDAN CRUMLISH: (Was present to answer questions from commission members). JOANN SPORLEDER: Why are you choosing to keep that thirty -six inch silver maple tree? BRENDAN CRUMLISH: The tree is in good condition and hasn't lost very many branches. JOANN SPORLEDER: Have you had somebody actually look at it? I know that currently the foresters are wishing the whole city would get rid of all silver maple trees due to the numerous problems they have had with them. JOANN SPORLEDER: Why did you want to remove this rather small beech tree? 1 BRENDAN CRUMLISH: Because the tree has been stunted in growth, due to the fact that it is under the canopy of the other larger trees. JOHN OXIAN: How come you have the two trees on the other side of the property line to remove? I am talking about the beech tree and the mulberry tree. BRENDAN CRUMLISH: The mulberry tree is leaning very far over the neighbor's fence and the neighbor is anxious for me to have it removed. GERALD UJDAK: What kind of pine trees are those? BRENDAN CRUMLISH: They are spruce trees. They were Christmas trees that were planted and now they have grown fifteen feet tall. JOHN OXIAN: I would also recommend that you save the beech tree. BRENDAN CRUMLISH: Ok, I will try and do that. LYNN PATRICK: Percentage -wise, what is the approximate total volume of tree mass now versus what will be left afterwards when you are done? BRENDAN CRUMLISH: It will be between twenty -five and fifty percent. I think I am keeping the larger trees, with the exception of the twelve -inch maple tree there closest to the house that is ripping up the brick pavement. LYNN PATRICK: I also think that you should save the beech tree. MARTHA CHOITZ: I will move that application number 2003 -0711 be approved as written in the C. of A. and that the owners talk it over with the staff here about those trees that were in question. GERALD UJDAK: Seconds the motion and the motion passes unanimously. 2. 2003 -0721; 1025 Hudson Avenue; remove aluminum siding & porch enclosure, replicate original pergolas over front door & side door, fascia board, roof braces, door molding, trim piece around house, and cornice molding over windows. Also replace aluminum storm/screen doors and windows with cedar. Build small addition on North of house and remodel back of house. Install half -round copper gutters. KAREN HAMMOND -NASH: (See attached Staff Report). DOUGLAS GIBSON: (Was present to answer questions from commission members). CATHERINE HOSTETLER: I would like the commission to address everything that is in column number one as one issue and everything that is in column number two as a separate issue. 2 DOUGLAS GIBSON: (Presented additional letters from three of his five neighbors. He also had a neighbor present at the meeting who was in support of the work that he is proposing. He passed out information packets to commission members that contained pictures that he had received from the previous homeowner's daughter who had lived in the house from about 1939- 1968. Most of the new detail that he is planning on putting back onto the house and the changes that he is planning to do to the house came from these pictures). Some of these pictures show the areas where some of the roof braces have been removed that I would like to replace. The aluminum siding and the fake limestone I would like to take off. The trim piece separating the four -inch and the eight -inch lap siding that has been removed. I have already taken the siding off on the north side of the house to get an idea of what kind of condition it is in. Karen made copies of the architect's drawings and handed them out to commission members with their information packets. Karen also read into the record the names and address of people who have sent letters in favor of Mr. Gibson's proposed plan. They are as follows: 1. Billie and Charles Kloote located at 1037 Hudson Avenue 2. Brijitte Coiesdrer Weiderk located at 1007 Hudson Avenue 3. Gretchen Reydams - Schils located at 1015 Hudson Avenue 4. Alexandra Foley and Michael Foley located at 1077 Riverside Drive JOHN OXIAN: When did they put the siding on the house? DOUGLAS GIBSON: The siding was put on in late 1968. JOHN OXIAN: I will make a motion that everything in column one of the Staff Report be approved as recommended by staff. VIRGINIA O'HAIR: Seconds the motion and the motion passes. Joann Sporleder opposes the motion because of the following: 1. The porch should be redone to replicate the original enclosure, which is in the Arts and Crafts style. CATHERINE HOSTETLER: The second part of the Application includes the new changes that are to be done, and there are six items there. John Oxian asked Mr. Gibson to explain in detail the six new changes that are going to be done to the property, which he does. GERALD UJDAK: I will make a motion that we approve the second part of application 2003- 0721 as explained to us by Mr. Gibson and as detailed in the C. of A. MARY JANE CHASE: Seconds the motion and the motion passes. Joann Sporleder opposes the motion for the following reasons: 1. The porch should be redone to replicate the original enclosure, which is in the Arts and Crafts style. 3 2. The two original windows should not be replaced with a pair of awning windows that do not match the rest of the house, which is done in the Arts and Crafts style. Awning windows were generally unknown in that style locally. 3. 2003 - 0808 -2: 1322 East Wayne Street North; replacement of six windows. KAREN HAMMOND -NASH: (See attached Staff Report). ROBERT WOLOSIN: (Was present with his contractor, Gary Derbin, of Riverside Construction Company, to answer questions from commission members). JOHN OXIAN: What is wrong with these current windows? Are they rotted? ROBERT WOLOSIN: No they are not rotted. The current windows are very drafty and are very outdated as far as being energy efficient. The storm windows were added to try and bring the house up to a more livable standard, which did not work. What we are trying to do is find a way to make the house more livable and still maintain the original look of the house as well. JOHN OXIAN: Did these windows originally have wooden storm windows? GARY DERBIN: Probably at some point they had a wooded storm window added because a single pane of glass really doesn't insulate a house enough to make it livable. They would have been removed by whoever put the other storm windows on. MARY JANE CHASE: I will make a motion that on application 2003 - 0808 -2 that we accept the staff's recommendation and approve the replacement windows similar to what was originally on the house. JOANN SPORLEDER: Seconds the motion and the motion passes unanimously. JOHN OXIAN: I would like to make a motion that number four be tabled until the September meeting. I would also like to have number five taken off of the agenda. I would like to have letters sent, as mentioned earlier, regarding what tree was removed, if in fact it was removed, and whether or not a branch was removed from another tree. LYNN PATRICK: Seconds the motion and it passes unanimously. B. HEARING OF VISITORS DON SPORLEDER: Would like the commission to include in its letter to the Indiana Department of Transportation its interest in the outcome of the underpass for the south end of the Leeper Park Bridge. C. LOCAL LANDMARK, FIRST READING 1. Woolman House, 409 Lincoln Way West, South Bend rd JOHN OXIAN: The Woolman House, located at 409 Lincoln Way West, will be coming up on the agenda next month. This is a brick house that has been boarded up. It is a house where very little has been done to change the exterior of the house. It is one of the brick houses in that area which is quite unique. Being on the Lincoln Way West Steering Committee, and also being Chairman of the Land Use Committee, and working with Jeff Gibney, as the chairman, we felt that this is a house that should be declared a landmark, so that it can be preserved and not torn down. Right now this property is in the hands of an absentee landlord who is not too keen on preserving things. The other reason I am doing this is because last time he did the same thing to a house on Harrison Street. When I made the house on Harrison Street into a landmark, we saved not only the cement block house, which is unique; but, also another house in which the landlord bailed out and ended up giving the house to South Bend Heritage. III. A. APPROVAL OF MINUTES (July) KAREN HAMMOND -NASH: Regarding the approval of the minutes, as the commission is aware the July minutes were extremely lengthy and complex and they are still in the process of 'tieing completed, and hopefully will be available for approval next month. B. LEGAL REPORT JOHN LIVINGSTON: Informed the commission that he should have an answer soon about the Madison School Project. JOHN OXIAN: Asked if there had been anything new done about the window situation with Madison School. JOHN LIVINGSTON: Stated that he did not know what else they were going to be able to do about this situation. JOHN OXIAN: - Stated that he would like a letter to be sent to the South Bend School Corporation stating that when they removed those windows they were in direct violation of the C'. of A. That the commission knows what happened with the windows and they do not appreciate it. JOHN LIVINGSTON: Informed the commission on what new updates he had regarding the case pending against former director, Ed Talley. There was discussion regarding the pending claims against Ed Talley. Commission members discussed what is currently being done and what possible other avenues might be avaiable. C. TREASURER'S REPORT: 2004 BUDGET PROPOSAL KAREN HAMMOND -NASH: The material for the 2004 budget proposal I put on the July meeting agenda and it was not covered in the July meeting which is why I put it back on the agenda. The only additional data is that the County Council and the County Commissioners have a hearing on August 26, at 5:30, regarding budget approvals. We have not received back 5 from them their proposals as to what they recommend for our department. When I receive their response to our budget proposal I will get a copy of it to Catherine. D. STAFF REPORTS: C. of A. Approvals; Correspondence; Guideline Booklets; enforcement action regarding removal of trees or fixtures from several local cemeteries; US 31 coordination report; South Michigan Street City Plan suggestions; variance petition of Burke Building at 1019 Michigan Street. KAREN HAMMOND -NASH: For C. of A. approvals there have been in -kind roof approvals for removing asphalt shingles and replacing identical or essential identical asphalt shingles. Two of those were on Wayne Street and one was on Edgewater. The significant correspondence was either included in your meeting packets or passed out to you this evening. Guideline Booklets are in the process of being printed and bound as we speak. One of the papers passed out to you tonight is a copy of the printing invoice for these Guideline Booklets. The $3,158.00 dollars for the printing is for a portion of the total job. I requested an additional one hundred covers in order to make the number of books adequate to accommodate the new homeowners in some of the larger districts, which is an additional $90.00. Regarding the removal of trees or fixtures from local cemeteries there is no significant news or progress on Clay Township Cemetery. Regarding the German Township Cemetery: apparently Bernadin Lockmueller did (eventually!) get a letter to the Historic Preservation Commission, a couple years ago, seeking permission to build the sidewalkand retaining wall by the German Township Cemetery. Rhonda sent them a letter saying that HPC had no problem with the project. Apparently the only entity that Bernadin Lockmueller failed to contact was the German Township Trustee. They mistakenly contacted the South Bend Mayor instead. So we are actually without recourse, there being a letter from our previous director approving the project. John and I have discussed this somewhat and have agreed that in the future there probably ought to be a HPC approval at a monthly meeting, as well as a letter of approval from the director if such a question should arise again. Concerning the US 31 coordination report: You have in your packets a letter from Martha Choitz regarding her synthesis of the report. As Mr. Sporleder stated earlier we have thirty days from last Wednesday to get any comments in. Actually, however, the time is probably shorter than that; because, within about a week and a half INDOT is going to be narrowing down their list of proposals. If there is a proposal that we want definitely eliminated or included in the list, we probably have about four or five days to get it into them. So if the commission wants to express their comments and have them be effective, this is the meeting where you need to make up your mind what you want us to say and who you want to say it to. 5 JOHN OXIAN: I would like for someone to make a motion that Martha's letter and Julie's report be sent into the State Department of Transportation as our proposal. KAREN HAMMOND -NASH: I only have one other item under staff reports to comment on and that is to let the Standards and Maintenance Committee know that there is a code enforcement hearing regarding 531 South St. Joseph Street, at 1:30 on Thursday. Staff will be attending. Then on Thursday the 21 S `, at 4:00, the owner of the Burke building, which is a landmark building, located at 1019 South Michigan is going before the zoning board to petition for a variance. They are seeking the following: 2 1. On the second floor of that building used to be a sixteen room hotel. They are looking to turn it into six apartments with approximately one thousand square feet each. 2. A parking variance. Some years ago the owner petitioned to turn it into sixteen single room apartments, which the zoning board of course turned down. V. NEW BUSINESS 1. Develop official HPC position and comments regarding US 31 road improvement impacts; authorize publication and submission of comments. JOHN OXIAN: Going back to the issue of US 31. If there are no objections then I would like someone to make a recommendation that we send the information that I mentioned earlier in the meeting, to the State Department of Transportation by the end of the week. CATHERINE HOSTETLER: Moves for adoption of a Resolution stating the position of the HPC with regard to each of the proposed US31 routes, adoption the position stated in Martha Choitz' letter to the HPC, included in the meeting packets. GERRY UJDAK: Seconds the motion and the motion passes unanimously. VI. ANNOUNCEMENTS & MISCELLANEOUS MATTERS (None to report) VII. ADJOURNMENT There was a unanimous motion to adjourn the meeting. There was a unanimous second to the motion. Meeting adjourned at 9:07 7