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November 2002
x AGENDA OF THE NOVEMBER:18,. 2002: H.P.C. COMMISSION. MEETING. Regular Meeting — 7th Floor — County -City Building Monday, November 18, 2002 7:30 PM o I. CALL TO ORDER, &ROLL CALL II. PUBLIC HEARING A. CERTIFICATES OF APPROPRIATENESS 1-�✓ ,�� ���, 1. 2002-1030-b; 1209 East Wayne Street North; Re -side two ormers; ,e----' �- replace metal porch awning with shingle awning. 2. 2002-1115-1; 407 West Jefferson Boulevard; removal of scrub vegeta ion , r� �/%/to replace and repair rotten siding; repair front steps; extensive other repair meet Buildin Code re uirements. "_4 g 9 � 3. 2002-1115-2; 129 Franklin Place; removal of scrub vegetation, removal of trees damaging roof and siding; replace and repair rotten siding; repair roof, s repair front ste • extensive other repairs to meet Building Code. P P� P g 4. 2002-1115-3; 127 Franklin Place; removal of scrub vegetation, replace artificial siding; repair front steps; repairs to meet Building Code. B. HEARING OF VISITORS 1. Donald Na of Saint Joseph County Public Library Director sp 2. All others wishing to be heard 14 III. REGULAR BUSINESS A. APPROVAL OF MINUTES B. TREASURER'S REPORT C. LEGAL REPORTD. STAFF STAFF REPORTS: 1. Director's Reports: C. of A. Approvals; Copondence; Annual C.L.G. Report; Newsletter; Armytorelof Engineers Report 2. Inspector's Report; Masonry Training Program E. COMMITTEE REPORTS _ {/,�� Pp 1. Historic Districts Committee d 2. Leeper Park Beautification Committee V. NEW BUSINESS A. Authorize expenditures for printing and related services, and staff training B. Authorize budget encumbrances for contractual services including: inspector, transcriptionist, printing, and data pr2e iso ng�'/ 90/"' VI. ANNOUNCEMENTS & MISCELLANEOUS MATTERS / ,VII. THE HISTORIC PRESERVATION COMMISSION OF SOUTH BEND & ST. JOSEPH COUNTY MONTHLY MEETING MINUTES November 18, 2002 7 1 Floor, Commissioner's Conference Room County -City Building, South Bend, IN MEMBERS PRESENT: MEMBERS ABSENT: STAFF PRESENT: ALSO PRESENT: Mary Jane Chase, Joann Sporleder, Martha Choitz, John Oxian, Catherine Hostetler, Diane Wrobel-Illes, Lynn Patrick, Gerald Ujdak, Virginia O'Hara None (Ms. Hostetler had to leave at about 9:30) Karen Hammond -Nash, Director Thomas Bodnar, City Attorney Wayne Doolittle, Inspector Jeff Berndt, Steve & Nancy Norton, Don Napoli, SJCPL, Linda Conyers, SJCPL I. CALL TO ORDER JOHN OXIAN: Calls the meeting to order at 7:35. II. PUBLIC HEARING A. CERTIFICATES OF APPROPRIATENESS 1. 2002-1030-b; 1209 East Wayne Street North; Re -side two dormers; replace metal porch awning with shingle awning. Motion was made and seconded to allow the director to dispense with the reading of the History and Significance portion of the Staff Reports for Certificates of Appropriateness. KAREN HAMMOND-NASH: The owners are seeking to do three things, one of which I have already staff approved, and two of which are before the Commission. They are as follows: 1. They are seeking to replace the roof in kind, using the same style of shingles that were previously installed. This one has already been staff approved. 2. Remove existing wooden siding from two dormers, one in the front of the garage roof, facing the street, and one in the back of the garage roof, facing the back, and re -side those dormers with vinyl siding. 3. They seek to replace a metal front porch awning with an actual porch roof, shingled and equipped with a gutter to match the roof on the house and garage. They would also replace the light metal post supporting the outside corner of the awning with a wooden post instead. The guidelines for the Wayne Street District require that wooden siding be maintained and not replaced with artificial siding. While the district guidelines do not allow for exceptions where maintenance is feasible, and here it clearly is feasible, perhaps here a "de -minimus" exception might be granted, at least for the back dormer, since the siding in question is really not very visible. Metal awnings such as this are characteristic of houses of this post-war era, and unusual in houses of any other era. This awning also references the decorative metal shutters on the windows. The proposed roof is probably more functional, but not decorative. On the other hand, 1940's ranch houses often had shingled porch roofs like the kind proposed here, so the designer is keeping to the relevant era. I also note that the 1986 surveyor for this Historic Preservation Commission was unsure whether the existing awning and wrought iron support were original, or a later addition or replacement of an earlier original. Staff would reluctantly recommend approval, on the condition that the side Gf the new porch roof not be filled in with a solid triangle as proposed, but that it have a simple rake board, like the rake board in the gables, and that the post be something more decorative, as the existing support is decorative. STEVE NORTON: One item I forgot to mention in the letter was that we were looking at a wood grain vinyl siding instead of a smooth vinyl siding. As you can see from the photo here, the house has a steep roof and the advantage to installing this wood grain vinyl siding is that once it is installed it does not have to be maintained. Even though this is a one story house, it does have a steep roof and it would be difficult to get up there and paint. Even though the vinyl wood grain siding would be more expensive than having the house painted, I thought that it was a good idea to do something that was permanent and would look good for the life of the house. (a sample of the siding was passed around for commission members to look at). NANCY NORTON: We had to try and find a metal awning that was similar to the current one that is there now. We looked in a number of supply houses and we were unable to find one with that exact style. The one that is there is not suitable for repair and needs to be replaced. A detailed discussion was then held among Mr. Norton and commission members. Commission members expressed the following concerns: 1. The style of awning that is going:to be constructed on the house. 2. Construction problems with installing this style of awning so that the flashing is adequate into the brick so that later on there will not be any' water damage_ caused by water running down inside the brick that is on the house. 3. How the contractor plans to install this metal awning onto the house without causing any permanent damage to the decorative brick work that is already currently on the house. JOANN SPORLEDER: I will make'a motion on application 2002-1030-b that the roof over the front door will not take up any more space than what the current awning does and will be something new and appropriate that can be staff approved. I would also approve of a narrow wood grain vinyl siding being installed on both the front and back dormers of the house. CATHERINE HOSTETLER: Seconds the motion and the motion passes unanimously. JOHN OXIAN: The next three Certificates of Appropriateness cannot be tabled because no Certificates of Appropriateness were ever brought in for these houses. Part of the project has already started so I ask that a stop work order be put on this. Work on the front steps has been done and there has been removal of all kinds of vegetation without a C. of A. After having talked with Karen the owner was fully aware of the fact that he first needed to apply for a C. of A. before any work could be started on these houses. JOHN OXIAN: The next two C. of A.'s are 2002-1118-1 and 2002-1118-2. Both of these properties are owned by Jeff Berndt. KAREN HAMMOND-NASH: Since these two C. of A.'s were received this morning I have not had an opportunity to write a staff report for them; however, I can state that the standards in general for landmark houses suggests that front yard areas shall not be paved or graveled for parking. The proposal, however, here is for the back yard instead. So, therefore, I don't understand how specifically it would be covered by the standards for landmarks. JOHN OXIAN: Is this parking going to be where a former garage was? JEFF BERNDT: Actually, there was probably a carriage house possibly and/or a garage at one point in time. That's the third house on that same site, so there are multiple foundations across that back yard. JOHN OXIAN: So this property is considered Zone B, residential, which means you can put in parking. JEFF BERNDT: Now that the commercial building on the corner is fully occupied again and the duplexes, triplexes, and quads are almost at full capacity, parking is a premium. JOHN OXIAN: Will the city Building Department allow you to have this parking lot? JEFF BERNDT: Yes, as long as it is a minimal amount of parking space. Since the property is Zoned B residential I would have to leave at least two parking spaces for the above tenant and two for myself. So the maximum I am allowed to have is four parking spaces. A brief discussion was then held between commission members and Mr. Brendt; whereas, commission members continued to ask Mr. Brendt more detailed questions about his plans for his proposed parking lot. JOANN SPORLEDER: Moved to amend the agenda to add Certificates of Appropriateness 2002-1118-1 and 2002-1118-2 to the agenda. The motion is seconded and passes unanimously. MARY JANE CHASE: I will make a motion on 2002-1118-1 approving the removal of a fence into the yard on the address of 617 West LaSalle and moving the set fence as is and then having a gate for access to the walk, approximately twenty feet. There will also be appropriate bushes and evergreens on the sides to mark off the chain link fence. JOANN SPORLEDER: Seconds the motion and the motion carries unanimously. KAREN HAMMOND-NASH: This application had been filed at an earlier date with a different application number; but, had been denied due to the fact that Mr. Brendt's application did not have site plan and he was also unable to attend the meeting at that time. Application 2002-1118-2 is a petition to install a garden shed and the site plan is attached to the application. It's not however absolutely clear to me from the drawing what addition to house and pen mean. JEFF BERNDT: The pen refers to the dog pen on the northwest side of the house. Addition to house refers to an addition that already currently exists on the house. JOHN OXIAN: What are the dimensions for the garden shed going to be? JEFF BERNDT: The dimensions of the garden shed are 8' x 8' and approximately about twelve feet tall. The garden shed is a wooden hip -roof shed based on a 1920's style shed. MARTHA CHOITZ: I will make a motion that application 2002-1118-2 that the garden shed in question be approved. CATHERINE HOSTETLER: Seconds the motion and the motion passes unanimously. B. HEARING OF VISITORS KAREN HAMMOND-NASH: Mr. Napoli has made prior arrangements to inform us as to matters related to the library. DONALD NAPOLI: I have also asked Linda Conyers to come tonight. She is the head of our main library. (Mr. Napoli also passed out copies of information about the library's website to commission members). The first copy has a picture of the south side of the main library on it and comes right from one of the library's website pages. Actually, you can identify where this page is on our website by the indicator at the top of page where it says (SJCPL Home -- > SJCPL Hot list -- > Library Info). In order to get access to this page you would have to click the button on our hot list that reads Library Info. The information that I have given everyone tonight can be found on our library's website. This information will allow any of you to go on to our website and be able to keep up to date with what the library is currently doing because the library updates its website page periodically. On the second page of this copy with the main library's picture on it, I have highlighted a link that reads Digitization Project. So for any of you who would need to know what the library is doing at any given time, all you would have to do is go to this site on the web and click on this link and they would be able to have access to this information. The second copy that I have given everyone tonight has a picture of part of a computer on the top of its page. This page contains a list of our meeting minutes and the links for our Digitization Project. If you click onto any of these links you will have access to our library's meeting minutes which all of you have a hard copy of. The Project Committee has been meeting for over a year now and the meeting minutes will tell you exactly our deliberations with what we have and have not decided, and where we currently are in the project. The meeting minutes for August 26`h contain links to very important sites for us in terms of our historical digitization project. The last item I have given to everyone tonight are two of those links, which are actually two different documents, but the front page of two different documents that are available on our website. These documents talk about preserving historical records in digitized form and the various processes you will need to go through to make the conversion. The document that comes from Cornell University is a good example of a well developed digitization project. We are planning on using this document as a model for our own project. I know that the Historic Preservation Commission is aware of the library's digitization project because a letter was sent from this organization to us asking that we leave the clippings file out for public view. The library has already purchased the equipment that we will need to use for this project. We have already set up a scanning room and will begin to start training around the first week in December. We hope to start scanning and digitizing historical records and creating a data base that is searchable. We expect this project to take at least five years. We expect that this project will continue to go on for a long time because we are not going to stop with just the clippings file or some of the historical books that we have. In the years to come we hope that we will get donations from other families as well as other family histories that we can digitize and make available on our website or available on computers at the main library. One of the main concerns that the HPC had when they came to talk to us was that the HPC wanted the clippings file of historical documents left out for public use. Many of you who have done research have come to the library and used our clippings file. For those of you who are not familiar with this file, I have brought some of the files with me. These are just two of the files from the Studebaker Corporation. Some of the older documents in these files are in very fragile condition and are so worn that you cannot read the text anymore. For many years the library has been clipping out of the local newspaper any article of local significance and pasting them onto legal size cardboard sheets. This clippings file is a very important file for the library and we have no intention of destroying it in any way regardless of what you may have heard. The library would like to have the clippings file digitized because many of the documents that are in these files are in very fragile condition. When we went to the company that sold us the equipment to see how well it works, we brought an atlas of the county that has that picture in it, and when we left, there were pieces of the book on the floor --that's how fragile it is. We don't think that these files should continue to be handled by the public. The reason why the Studebaker history files contain photocopies that have been taken off of microfilm is because a student walked off with the original Studebaker history files. The library now locks up all of its file cabinets. I walked into the library yesterday and the librarian was not there and I was able to walk out with these two files, because that particular cabinet was unlocked. It is hard for the library to keep track of these files because there are eighteen cabinets with important files in them and these files are used on a regular basis. There are also other problems with these files. The subject headings are very limited and these articles can't be searched by people who are in the article. You would have to digitize that information and you would have to create many cross references and subject entries in order to access this file. When this was done in paper format it was very labor intensive and that is why since 1982 the library has had a computerized automated catalog instead of a paper card file. We would like to retire these files to a locked room that scholars could go to when they really need to use these sources. I would like to retire these files to the safest room in the library's basement and that is the old electrical room because it is safe, dry, and secure. Discussion was then held between Mr. Napoli and commission members. Gerald Ujdak, Virginia O'Hara, and Martha Choitz, Joann Sporleder proceeded to ask Mr. Napoli more detailed questions about the library's digitization project and the library's future plans for the Local History & Genealogy clippings file. JERRY UJDAK noted that there has been a vacancy in the Local History room due to the retirement of one specialist, and that the other local history expert has been transferred to another part of the library. MARTHA CHOITZ noted that when the Local History room was staffed by specialists, the use of irreplaceable local records was closely monitered, without needing to be removed from public use. VIRGINIA O'HAIR noted that she uses the Local History and newspaper clipping files regularly, and works with others who do the same. Based on this experience, she is concerned that the retirement of the clipping to a remote location, such that special arrangements would need to be made for searching them, would be a serious disadvantage to those who would use the clipping file, and to the organizations those people serve. Commission members and staff were pleased with the idea of digitization, but divided as to the proposal to retire the paper files from the local history room. III. REGULAR BUSINESS A. APPROVAL OF MINUTES The October minutes have been completed, but not in tome to mail them to you on time to allow opportunity to review them. B. TREASURER'S REPORT MARY JANE CHASE: Karen and I have been doing some investigation to find out where some of the monies were withdrawn from the line items. It's a situation where it is new with the people that are doing the work and it's new with us also. The people that are doing this work are not accustomed to doing it with this kind of recourse. Next month I hope to have a more detailed report for you. C. LEGAL REPORT THOMAS BODNAR: No report, unless you would like to talk more about the three properties on Franklin Place ---and if you want to reconsider them now that we are here by ourselves. JOHN OXIAN: I think the Building Department should be informed and that there should be a stop work order and if the man wants to accomplish his goal than he comes in and follows the procedures like everybody else does. There should not be any favoritism for one person over another person. I, as well as any other commission member who steps on to this board who owns a landmark house in a historic district, is required to get a C of A for any work that has to be done. KAREN HAMMOND-NASH: Do you want Standards and Maintenance to make any recommendations regarding repairs prior to the next Code Enforcement Hearing on December 12cn. JOHN OXIAN: Yes, if you want to and feel that you can handle this yourself, then go right ahead and take care of it. KAREN HAMMOND-NASH: I don't know if staff necessarily has the authority unless you direct me to do so. MARTHA CHOITZ: If there is reason for you to be there and you are representing the commission and they give you a chance to say your piece, then do that. D. COMMITTEE REPORTS JOHN OXIAN: We don't have to bring up anything about the meeting we had on the Leeper Park situation. E. STAFF REPORTS KAREN HAMMOND-NASH:. I will go to the most recently received matter first. We have received a response from the Department of Natural Resources and this is a preliminary response not a final response to the application for National Registry Status for 1021 Portage Avenue. Mr. Duvall does not think that the house is of sufficient architectural significance to be listed individually, but would consider a favorable recommendation for listing it as part of another business. JOHN OXIAN: I will assign that this be put into the Historic Districts Committee. V. NEW BUSINESS KAREN HAMMOND-NASH: The deadline as you folks probably know, for transferring money between line items on the budget passed November W'. Going with the information that we had available to us at that time I requested a transfer of $10,000.00 from the assistant director's salary to contractual services. I requested a transfer of $3050.00 from the auto lease line item to printing and $1160.00 from telephone to printing. This is because we obviously didn't use money budgeted for assistant director, auto lease, and telephone, or at least didn't use as much as we had expected. If we move the money into contractual services and printing there are lots of uses we can use the money for. JOHN OXIAN: Are there any objections to the transfer? Other years we haven't had to do this, but since we have had trouble with this once before in the past I would rather do it this way instead. So, if there are no objections then this will also go before the County Council. Even though the county puts the $25,000.00 dollars we get from the city under the assistant director's position; it does not come from the city to the county specifically to be put under the assistant director's position; but, we always put it there because that's usually the biggest expense. But, if we don't use it for an assistant director's position the city does allow us within the county budget to transfer this money around to fill other requirements. GERALD UJDAK: I will make a motion regarding the transfer of funds from one line item to another as indicated by our director. MARTHA CHOITZ: Seconds the motion and the motion carries unanimously. KAREN HAMMOND-NASH: We have a section 106 consultation regarding St. Joseph County bridge number 112 which is essentially a little bridge over a drainage ditch. I believe it was built less than fifty years ago, and is not historically significant. Commission members were in agreement that the bridge and culvert/drainage ditch were not historically significant. KAREN HAMMOND-NASH: Requested approval from the Commission to pay for the printing of a six page two-color newsletter covering all of the HPC events for 2002, and seeking liaison volunteers or nominations. JOHN OXIAN: Stated that he had reviewed this and he believed it was appropriate. KAREN HAMMOND-NASH: We are still awaiting the latest Army Corp of Engineers Report on Leeper Park Alt riatt ftp of Nurnwoury VALLEY OF SOUTH BEND MASONIC TEMPLE - 427 NORTH MAIN STREET - SOUTH BEND, INDIANA 46601 TELEPHONE (574) 233-3158 - FAX (574 ) 234-1284 - WEBSITEwww.southbendscottishrite.org BRUCE H. METZGER. 33* EXECUTIVE SECRETARY November 12, 2002 Karen R. Hammond -Nash, Director Historic Preservation Commission 227 West Jefferson South Bend, IN 46601-1830 RE: PROPOSED CHAPIN PARK LOCAL HISTORIC DISTRICT Dear Ms. Hammond -Nash, Thank you for the information provided with your letter of October 29, 2002. As you know we researched and considered Historic Preservation Status in the recent past. It was our position that our interests would be best served by declining to be included in any such designation. After consultation with our executive committee as well as those involved with our original research, we feel that it continues to be in our best interest to decline the Historic Status. Therefore we ask that our properties NOT be included in the Chapin Park National Registry of Historic District. If you questions, please feel free to contact me. Sinycerel Bruce H. Metzger Executive Secretary Im Z_ SOUTH BEND LODGE ZERUBBABEL COUNCIL JOHN Kum WHITE SOUTH BEND CONSiSroR% 32* OF PERrEcmK 141 P. or). 16* CHAPTER OF ROSE CROM Ir .respects priesm.rigniswaLwinpum w im L4.uivn ing in otherkeynaUonaUYs19QM=_ff In dealing ope*.with;the Issue, the clAirch also is:'. arly hi he1pe&,a1tvMCAK * I races, and clearly taking steps to riassiii� the faithfuL These issues are Could Chocola have won if.the per; the church's buslhess:A&;�6veiri','an ihaftutiolfS COM- dentdidn't comeback on the pliance'wdthcidl,L*,,i6id.thei.ti�6tetUbiiof children before the election?. ProbablY But are, everyone's btis'Ifiess..Weli . ope, , the bishops re- haps by not quite as much in grace that rrrlThat --fir of, sed policy stayed close_�-,,.";,' Of, member this:w''h ein ftycons., er,the prpPo Couldhe have won if tl�,eii .diangeS.-: nevercameMpar i;s. ,, would him lieei Ough to 4o'sd: 6tcom-i1'Ch9qp ig at all would have ineanf n"o' $6M,000Y . ,'`�An pisedon, Sept: 5. that ic" the president S6 . I . 1, F Ver A consultant for Long Thorapgon,`"' : "'ic6uld iti d County says a money gap was eclslvW,'., According to L4DngThompson bublic.l] ;;Our slide ��,';whbre -those f fim, t is d, it, MR- polling, consultant said, , th6'VMN* . pu ' c,.We that --ft6th6r the St began;ivitli our or days in,- R6emie Tting Josego to the late September when we went dark on' �.S ' consid6mbl4tim�bl6'(&,,.'Ke'e'pin:'g�n"eWspaper clipping•South Bend TV" pe .filesinits Histo - R661ii,iftei they are digital. When Chocola struck on TV so ,, race,vM Local History respond . 'ir" Long Thompson was forced respon was .ly4mpi6daiidn*idd'e',hv,'allablq�ori6onipiit6rs. �, . I - '! :!,. Ch66& SoddiyAnd 160 Active in kind and fmAlly, started.to run short �q The Historib PregerVatfdn of funds, requiring that signmeantsur!""' .and retired schooli6� are among -those who render of th6all-important tube for" 'Y-,1Thompm 'eep in JJJnJ "id '-th al clippings most amidcdmpaigriweek!�� --cenUlp" have urged the libiary .5 6 origin .publicly accessible A10itVitEthe 'digital copies. We The Long Thompson consultantalso got close believe they, haV6 made fhelfcaSe-and the library said the Chocola campaign was able to , Itprini .should comply With'tlieW..*Me&*".;;..- l,get onindiaiiipoUsTV.todefmdLong�4-.i,,,,�dei d Digifbingthkli ppmgs,,T-•�.- §mhhing and imbed- ding them in computer ffles4 is one way to save the ,infornuttiori they coritain for posterity. The process,, which will be time-consuming and expensive, ci essary to make Sure. the* epaper 0 ftagil our localhlstoiy are: iotlost-Bita� local historians'. and history buffs are q to point .,.int out-.digitizin.g is-' stlea:e ift the whole answei For one thing, digitally s6imed items some-. timesare to,rq.ad.,And for another, there' WASHNGTON �,�i of P., .*can be no substitute f6r th'eo " rikinals. Fora 5tu-'- '.-Callita[annai.ionor ;dent, a'150-yd'a'r'�old newspaper, held in one's own. the midtennelection has given a'—-41id, hands, has the t0ektqfifipart a'sense of reality,powerful boost to t B, to theev6nt being studiedjPractical though it may the conservative agenda and the long :3F#,Ziiesclay' spects be, a digitalterm proof the Republican 'image on a computer screen is just not By retaking the S6natq; increas the same. ,. +-hair majority in the Houseand t. *6 7=_ Library officials had 96p6dto place the 18 file cab- strengthening their grip 6n'the'i"r'El'e'c'-".,'-,`l,.i �%416 inets of, clippings,;plus many shelves of additional toral College base,in the South; th6!,',.i!:1.1, 1'.i�howdbjil( materials, in locked st6rakeIn the basement where 'Bush -led Republicans achieved sub; --s ft Ai fth arrangement only. observers Nii y special stantially more than most �s� .be4 n It might seem the,blip''pingsjibuld be safer there, myself iiicluded7, -r had,thbught esp 16ifi in the public Local For the past tviVyears,'ev&jsinceheut'viq'uldnotu but advocat6§`fb'r'162�p*.tl_ _teivi6w "' h6.. - point t. 1. won the White House while losing*the s m History Room, have to'niAeonthatscore, �y popular vote and having t6turn to con-_ leg&es and too.,Iiithe '6v6fiibf--.i,ft-'tlii'e"�.,,,-Prhwer-system servativejusticps�on the S4re'me*,"?4"-,**',�'i;."sh"&wediM could flood the ��fiieAt and destroy the clippings., -:.'t cto more Court forponffi-matioifof his'Vi y _The Local His.;tor'yf6bm'Js',d61gned to protect ft -4- Bush hai'struggled againk thblabel Demos ' pig an "acciden6l president',,,'.'-, N!Ape Re -It��ii*h��',a'�,i�kfer-fr6efire*suppresi- ile documents. But the support he w9h by his sterling," reason to W ion sys rever'faced --performance after the ter 'milsf'a'thLcks'-��,4�of; d6mozib sl te LibraryDii�rDo 'diffkW 'of Sept. 11, 2001 mith the. tb�6blei3i*.bf.,."s"q-u'e'e'z'm'g'the.'mostli�-*�:,"-� ,!h;iendur6d,'A'hdhe*` -co" er ib e into ted braxy atiei�pjos"s' 1".-- t1ifiii spac&'It is un. showed on Tuesday that he could con--' ^;.P.''r5r1im.Baa derstndable thath" col verthAtpopularity into votes forhisfe1?.',recived"ark low-parti&-ms. That is the most'p6werfiil'i pelling sign pings to storage as pAft, of. thd4solution'. particular-�, leadership tool any president c I anpos-i--�, shiliAndft says; ke'e"i ly since, he ping.fli6biwith the local. history "i m6craticid -drilarging the room. sess. ' i'.* - I I I collection *ould*fi&j;E�fti* 'gq In hindsight it now ap its cow We sympathize withNapoli's problem, afidparticu- the Democrats who had was 'th 'fi6 lady appreciate his',vifflUnitiess to explain the digiti-" from political accidents; enjoying eir, ices -7 . ?� zation processtb anyone with But we also shakySenate majority only because ��se " "eisan'dir sympathy for an idplki6" think the advodatds for keeping the clippings safely. in 11 ,The elikd "l�',]R&n'i-l:iiiii�;i�6"n--:di"e-argumei�t :,victim in Missouri was followed by the Local 111W.. y Bush's 0. 5"i; I Preservation Techniques for Fragile Items in Local History Newspaper Clipping File Mr. Napoli has expressed that one of the reasons he wished to digitize the newspaper clipping file was because some of the items were becoming very fragile.- In the past 11 years we have encapsulated some of the more fragile items in the clipping file. We also have reproduced some of the 8 1/2 x 14 cards on acid free paper which has a life expectancy of 300 years. I have checked with the archivist at St. Mary's College and an. archivist at the University of Notre Dame and they both agreed that the use of Mylar and acid free paper are two of the best ways to preserve material. There are still many items that are becoming fragile. Volunteers could do the work of preserving them with the supervision of a librarian. If there is -a question of funding this, I think money could be obtained through a grant or perhaps a local institution could provide the funds. I do not have any exact figures, but I think you could do a lot with $5,000 to $10,000. The library has already spent around $100,000 for equipment to digitize the clipping files. Mary Waterson Local History Section Head 1991 -2002 r We the members of want the St. Joseph County Public Library to keep in the Local History room the paper newspaper clipping file of our South Bend history consisting of over four hundred local churches, veterans' groups, schools, civic and service clubs, etc., over a 80 year period after digitization takes place. This will be the most effective means in the preservation of our city's history. In addition, we want the ease of each history in one folder. We want the file open to the public for both the computer and non computer people. We also want good clear photos of our local histories that can only be available with the paper file. Digital Imaging Tutorial . Contents 11/18102 6:08 PM Moving Theory into Practice Digital Imaging T'urarial Questions? Table of Contents Using This Tutorial Printing This Tutorial .. , 41 Ei �g$� IIt.,SJaarll$hs 1. Basic Terminology 2. Selection 3. Conversion 4. Quality Control S. Metadata . 6. Technical Infrastructure A. Digitization Chain B. Image Creation C. File Management D. Delivery 7. Presentation S. Digital Preservation 9. Management 10. Continuing Education © 2000-2002 Comell University Library/ Research Department http://www.library,comell.edu/preservation/tutoriaVeontents.html Page I of I NORTHEAST DOCUMENT CONSERVAM N CENTER HANDBOOK FOR DIGITAL PROJECTS: A Management Tool for Preservation and Access First Edition Maxine K. Sifts, Editor Northeast Document Conservation Center Andover, Massachusetts, 2000 <<f Musr�Y The Institute of Museum and Library Services, a federal agency that fosters innovation, leadership, and a lifetime of learning, supported the publication of x this book, Handbook for Digital Projects: A Management Tool for Preservation and Access, by the Northeast Document Conservation Center. {fa Rlft �9��rahri�� ta.�lsa�nr:tt.i,ta The National Endowment for the Humanities, an independent grant - II VAI N i T r making agency of the federal government, provides substantial funding to support field service activities, including publications, at the Northeast Document Conservation Center. The opinions expressed by individual authors in the book are their own, and are not taken as representing the views of any institution or organization including NEDCC. NEDCC does not warrant that the information contained herein is complete or accurate, and does not assume, and hereby disclaims, any liability to any person for any loss or damage caused by errors or Wonnation About SJCPL 'i SJCPL Home --> SJCPL Hotlist-->Library Info St. Joseph County Public Library Information • Population served -167,477 • Book Titles - 261,567 . Innovative Online Catalog Over 50 public Internet stations Eiaht Branches with Addresses and mar) Hiahiiahts I Policies & Plans I SJCPL Phone Numbers Main Library Hours•' 9:00 am to 9:00 pm Monday - Thursday; 9:00 am - 6:00 pm Friday & Saturday; Sunday 1-5 pm, Sept. 10th -May Branch Hours•' 9:00 am to 8:00 pm Monday & Thursday; 9:00 am - 6:00 pm Tuesday, Wednesday, Friday, Saturday. Mini Branch Hrs• 1:00 - 8:00 pm Monday; 1:00 - 6:00 pm Tuesday, Wednesday, ' Friday; 9:00 am - 6:00 pm Thursday; 9:00 am - 12:00 pm Saturday. Centre Township Branch 9:00 am to 8:00 pm Monday thru Thursday; Friday, 9:00 - 6:00; Hours: Saturday, 9:00 - 4:00. Sunday 1:00 - 5:00 pm, Sept. 10th - May. Roger B. Francis Branch 9:00 am to 8:00 pm Monday thru Thursday; Friday, 9:00 - 6:00; Hours: Saturday, 9:00 - 4:00. Sunday 1:00 - 5:00 pm, Sept. 10th - May. The Library is closed on the following holidays: New Year's Eve, New Year's Day, Memorial Day, Independence Day, Labor Day, Thanksgiving Day, Christmas Eve, and Christmas Day. Please look for signs posted indicating any other closing. Interesting Highlights: Book Sales at SJCPL - Check here for the dates. SJCPL Sneakers Bureau - Library staff that will come and speak to your organization. New York Adventure--SJCPL librarians visit the Today Show. Five large original works of art-- Dedicated at our Main Library on November 20, 1994. Michiana Free -Net-- Michiana Free -Net provides local dial-up access for residents of St. Joseph and Elkhart Countires. 11/18/02 6:18 PM http://www.sjcpl.tib.in.uAomepage/libinfo2.htmi Page 1 of 3 Y Information About SICPL 11/18/02 6:18 PM• Policies & Proposals: • Code of Conduct --Defines proper behavior for patrons while in the library. • Computer Usaae Policv--Defines proper usage of our public work stations. • Harris Township Proposal --St. Joseph County Public Library's offer to include Harris Township in our service area. Public Policv Manual --Covers all major SJCPL rules and policies that deal with public service. Information Policv--Procedures that deal with dissemination of information. Plans: Diaitization Proiect Lona Ranae Plan - A Vision for the Beginnings of a New Century - 2000 - 2004 Technoloay Plan 2002 - 2004 --A comprehensive look a what the library has and will accomplish in the area of technology. Administrators Director: Donald Napoli - (574) 282-4601 Assistant Director: Debra Futa - (574) 282-4604 Financial Officer: Shirleen Martens - (574) 281-4602 Human Resources: Connie Nicelv - (574) 282-4603 Coordinators Networked Resources: Becky Bahu - (574) 282-4613 Branches: Nancv Korp_al - (574) 282-4619 Public Service: Linda Convers - (574) 282-4659 Departments: Administration - (574) 282-4670 Children's Room - 574 282-4607 Automated Services ( ) Audio Visual- (574) 282-4609 Local History - (574) 282-4621 Cataloaina- (574) 282-4611 Maqazines, Newspapers Fiction - (574) 282-4614 Circulation- (574) 282-4617 Reference - (574) 282-4630 Special Services - (574) 282-4655 Networked Resources/Development Team - (574) 280- 2759 http://www.sjcpl.lib.in.us/homepage/libinfo2.htmi Page 2 of 3 i Information About SICPL r # r Branches: b' 11/18/02 6:18 PM Centre Township - (574) 251-3700 Roqer B. Francis - (574) 282-4641 River Park - (574) 282-4635 Virginia TO - (574) 282-4637 Western - (574) 282-4639 LaSalle - (574) 282-4633 Lakeville - (574) 784-3446 North Liberty. - (574) 656-3664 Questions about the SJCPL WWW Server and its databases can be sent to: webmaster@aomail.sicpLiib.in.us http://www.sjcpl.lib.in.usthomepage/libinfo2.htmt Page 3 of 3 . 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C. of y, I , t-----; - -t -- , ..-4----- -------- : r I • " - J. d 0 t 1 ' - t_._._�__.. _..___-_ , ._...__tom.. __ SOUTH BEND & SAINT JOSEPH COUNTY HISTORIC PRESERVATION COMMISSION 235-9798 January 8, 2003, updated from December 16, 2002 TO: Commission Pres. John Oxian Commission Treasurer Mary Jane Chase Commission Members FROM: Karen R. Hammond -Nash, Director RE: BUDGET & SPENDING FOR 2002 In summary, we had a budget of $156,866.15, of which part was allocated by the County, and the rest was encumbered from the previous year. We had about $19,000 in unused salary, part of which we transferred to an account from which we could use it. We spent 100,680.32. We were allowed to encumber $41,076.11, so that instead of giving it back, we can use it in 2003. A surplus of $15,109.72, or 9.6% of our budget, reverted to the County. The Auditor divides our budget into four categories: Personnel, Supplies, Services and Operations, and Office Machines. "Personnel" includes the director and assistant director, only. "Supplies" includes office supplies, and, for some reason, automobile gas and maintenance. "Services and Operations" includes almost everything else we spend, including inspector services. "Office Machines" is self explanatory, except that this year those costs ran high enough that I paid some of them out of our Supplies account, not having time to transfer funds into the Machines account. Transfer of funds to different accounts within categories may be done with the approval of the County Commissioners. Transfer of funds between categories. requires passage of a public Ordinance by the County Commissioners and County Council. PERSONNEL BUDGET: $58,710.00 SPENT: 39,628.56 RE ALLOCATED: 10,000.00 SURPLUS: 9,081.44 SUPPLIES BUDGET: $7,441.46 SPENT: 6,824.54, SURPLUS 616.92 SERVICES & OPERATIONS BUDGET: FUNDS TRANSFERRED IN: %Grand Total SPENT: ENCUMBERED: SURPLUS: OFFICE MACHINES BUDGET: SPENT: SURPLUS: (To Contractual Services) 88,648.69 10,.000.00 98,648.697 52,172.27 41,076.11, 5,400.31 $2,066.00 $2,054.95 $11.05 PERSONNEL DETAIL: Assistant Director: Salary $23,710 per year. $7,295.36 was paid to me from January 1 through April 18. At that time, there was a balance of $16,414.64. The County Commissioners and Council have allowed us to transfer $10,000 of unused salary to Contractual Services, leaving us an unused balance of $6,414.64, which, like all other unused balances, will be returned to the County General Fund December 31. Director: Salary $35,000 per year. $8,716.50 was paid to Rhonda Saunders from Januaryl to April 4, and $23,616.70 to me from May 2 to the present. (There was a 10% salary reduction during my first two months in the position.) We will be returning $2,666.80 of unused director's salary. SUPPLIES DETAIL: Office Supplies: Budgeted amount $5,741. We used $3,023.72 for office supplies, mostly toner, paper, and paper products, $2,400 for new and upgraded copier parts, and $312 for four new bookshelves, for a total of $5;735.72. We are presently stocked with most of the paper and toner we will need for 2003, and are returning only $5.28. Gas and Oil: Budgeted amount: $1,000. Used $937.63, and have $62.37 left over. Garage and Motor Supplies: Budgeted $700, and used $150.73, returning $549.27. SERVICES & OPERATIONS DETAIL: Contractual Services: Budget: $26,670, plus $20,000 encumbered from 2001 budget, plus $2,500 contribution from Historic Landmarks Foundation to fund Oliver Factory Complex Study, plus $ 10,000 moved from Assistant Director Salary, for a total of $59,170. Spent: $ 25,414.55: 17,269.89 + ? for Inspector Wayne Doolittle 5,500.00 for Camlar Enterprises 2,500.00 for Arsee Engineers, Oliver Factory Complex Study 30.00 Library of Congress data search 114.66 Executive Suites transcription service Obligation not paid: Transcription services, not paid because we were still awaiting County Commission approval. Encumbered: $32,000: 20,000 for Inspector Services 12,500 for Arsee Engineers salvage of Oliver School fagade Remaining: a surplus of $1,255.45. Travel: Original Budget: $ 2,000. We transferred $1,250 to Instruction & Training, and spent $282.09, leaving a surplus of $467.91. Instruction & Training: Budget: $1,000, plus $1,250 transferred from Travel. We have spent $1,425.00, and, with the transfer from Travel', had $825 surplus. Telephone: Paid out of County General Fund, and the $2,160 originally allocated has been transferred, $1,000 to Office Equipment and $1,160 to Printing. Postage: Budget $2,000; spent $317.71 (not all shown on latest print out), and have $1,682.29 (approximately) left over. This surplus is in part because of increased use of e-mail, and in part because our reduced staff prevented us from sending newsletters. Publication of Legal Notices: Budget: $500.00; spent $444.67, which includes payment in advance for some of our 2003 legal notices of meetings. The surplus is $55.33. Printing Budget: $3,000 allocated for 2002, plus $19,463.89 encumbered from the previous year, totaling $22,463.89. In November, I transferred $1,160 from our Telephone account and $3,050 from our Automobile Lease account into Printing, giving us a new total of $26,673.89. Spent out of this budget line: $18,068.17; encumbered $8,576.11; the surplus balance is $29.61. Astute observers may note that the actual amount of print work we are having done this year is greater than these figures show, as $5,500 of text and graphic preparation being done by Camlar Enterprises is being paid out of Contractual Services, and most of the expenditures below under Data Processing are print -preparation expenses. In addition to the Studebaker Pamphlet which Rhonda completed before her departure, and some brochures which she worked on, we are reprinting all nine Historic District Guideline Books, several brochures which we had completely run out of, our St. Joseph County Landmark Preservation Standards, and we hope finally to have printed an adequate number of the much - requested Leeper Park Preservation Standards, which we have so often run out of. Auto Lease: Budget $3,854. Used $810, not actually for leasing a car, but for the insurance on the car we have. I transferred $3,050 to Printing, which leaves us a deficit on this line for $5.20. Dues and Subscriptions: Budget: $1,500. We have spent $430, and are awaiting a couple bills, so the amount we will have spent is still not clear, but we will have a healthy surplus possibly of as much as $1,070. Data Processing: Budget: $5,000. Spent $4,980.08, mostly on digital imaging and scanning of documents, maps, and graphics, so that they may be printed into the guideline books and brochures we are having printed, and afterwards entered into our website, to be available to the public there as well. This line has a surplus of $19.92. (Note: my earlier memo stated we had a $3.58 deficit, pending receiving a discount; we did receive a $23.50 discount.) OFFICE MACHINES DETAIL: There is only one account in this category: Budget: $1,066, to which we transferred $ 1,000 from our unused Telephone account, or a total of $2,066. Our new recording and transcription equipment and a file cabinet, along with $663 worth of maintenance on our copier and typewriter, used up $2,054.95 or all but $11.05 of this fund. DRAFT — TRANSCRIPTION SERVICES CONTRACT'— DRAFT Language in bold italics has been inserted after a meeting between the County Commissioners & Jerry Ujdak, in response to suggestions made by the County Commissioners. Language in italics, not boldface, is added by your somewhat querulous director. The Historic Preservation Commission of South Bend and Saint Joseph County (hereafter "HPC") and Kathy Oxian hereby enter into this Contract for the part time services of Kathy Oxian as a transcriptionist for HPC, to assist the HPC by transcribing minutes of HPC meetings for the year 2002 and for the year 2003. Now, therefore, the parties agree: 1) Kathy Oxian will perform the following services for HPC as needed or requested by HPC: a) Prepare a detailed and complete type written summary transcript from the audio tapes made by the Director or Assistant Director of each HPC monthly or special meeting which she agrees to transcribe. b) Attend those meetings for which she and HPC have agreed that she will transcribe the taped minutes, without charging any additional fee for such attendance. However, she shall be excused from attendance if her health or the health of a family member so requires. c) Preserve the original audiotapes of each meeting, and return them to the HPC offices as soon as transcription is complete. d) Maintain complete and accurate records of the time spent and work performed for HPC pursuant to this agreement. e) Maintain the confidentiality of all information disclosed to her during the course of her services, which HPC deems to be confidential, unless HPC consents in writing to the disclosure of that information. 2) Monthly, upon: receiving and approving transcribed minutes of a previous meeting, HPC will pay Kathy Oxian a flat fee of $60.00 for each hour that that meeting lasted, from call to order, to adjournment, regardless of the actual time spent in transcription. — — 3) Duration of each meeting transcribed, from call to order to adjournment, shall be a matter of public record 4) Ms. Oxian shall not be designated nor treated as an employee by HPC. She acknowledges and agrees that she shall be an independent contractor, and, as such, shall assume and pay in full any and all of her own payroll taxes, unemployment insurance, workers compensation insurance, or other legally mandated costs, expenses, or withholdings associated with her work. 5) All work product of Ms. Oxian that is produced while performing services for the HPC shall be the sole property of the HPC. --- -7) ---- - The HPC may terminate Ms.- Oxian's services at anytime provided that the HPC notifies her in writing within forty-eight hours of its decision to terminate her services, or before she has actually attended a meting with the expectation of being asked to transcribe it. Any payment due to Ms. Oxian at the time of such a termination shall be made to her no later than the next date on which regular services payment is due. 8) Ms. Oxian may terminate her services to the HPC upon thirty days written notice delivered to the HPC at or prior to a regular monthly meeting of the HPC. This notice period may be shortened if health or other urgent circumstances require. 9) Upon termination of Ms. Oxian's services, whether by mutual consent or not, Ms. Oxian shall promptly return to HPC any of HPC's materials, documents, or tangible property of any kind which she acquired from the HPC, or as a consequence of services rendered for HPC, or which she produced for HPC. 10) This Contract shall remain in effect from the date it is signed by all parties, until December 31, 2003, or until it is canceled or terminated by either of the parties. 11) If at any time the HPC, the HPC Treasurer, or the HPC Executive Committee determines that funds are no longer available in the HPC budget to pay for transcription services through an outside contractor, without compromising other HPC services and operations, then the HPC shall cancel this contract. If the HPC should find it possible to obtain adequate transcription services from another person or company for less money than the amount charged by Ms. Oxian, then the HPC shall cancel this contract. 12) This Contract shall be interpreted according to Indiana Law, and shall bind the parties, their agents, assigns, and successors in interest. HISTORIC PRESERVATION COMMISSION KATHY SUE OXIAN Of SOUTH BEND & ST. JOSEPH COUNTY BY: Mary Jane Chase, Treasurer Date: Date: HISTORIC PRESERVATION COMMISSION Of SOUTH BEND & ST. JOSEPH COUNTY BY: Karen R. Hammond -Nash, Director Date: U.S. HERITAGE WORKSHOP The two-day seminar was held in Chicago on November 13 & 14. Its purpose was to acquaint the participants with lime putty and it's use in preserving historic brick and stonework commonly found in neighborhoods typically built between the 1870s to the early 1930s. The use of improper materials can cause further detritions, making a bad situation worse. The workshop provided valuable information and proven field techniques to historic preservation specialists, masons, building owners, architects, consultants and engineers who are involved in maintaining historic masonry buildings. We were able to have hands-on experience in the preparation and application of historic lime mortars. We worked with cutout and wall preparation, removing hard mortar. We learned joint finishing techniques that could recreate a 100 -year-old look and to create and match ribbon and bead joint effects that are found on may historic buildings. I had a working knowledge of mortar repair, but no experience with lime putty. I have helped one contractor with recognizing existing problems with a rubble wall foundation and will assist him and the mason he will hire to do the repair. The workshop participants were told that perhaps 80 percent of all masons have no experience using historic materials. The following was used in a neighborhood newsletter. Masonry — brick, stone, terra cotta and concrete block is found on nearly every historic building. While we have few all brick houses in our neighborhood, all most all houses have masonry foundations or chimneys. Although generally considered "permanent," masonry is subject to deterioration, especially at the mortar joints. Repointing, also known somewhat inaccurately as tuck -pointing is the process'of removing deteriorated mortar from the joints and replacing it with new mortar. Properly done, repointing restores the visual and physical integrity of the masonry. Improperly done, repointing, not only detracts for the appearance of the building, but also may cause physical damage to the brick or stone. When dealing with any structure constructed prior to 1873 you should know that only lime and sand were used for any masonry structures. That was the year that Portland cement was first manufactured in the US. Between that year and about 1930, masons used a wide variety of lime, Portland cement and sand combinations for mortaring brick and stone buildings. Up a until that time cement was considered primarily as an additive or minor ingredient to help accelerate mortar set time. We should be very careful when re -pointing or filling in either brick or stone of historic structures not to use current cement or mortar products. Because of its hardness, water cannot weep through the joints and will cause, over time, the brick or stone to fail. If you are considering repointing, please call the Historic Preservation Commission for additional information. Wayne Doolittle Inspector, South Bend HPC HPC N EWS FALL 2000 News letter of the Historic Preservation Commission of South Bend & St. Joseph County 1855 COURTHOUSE RESTORATION NEARING COMPLETION PHOTO COURTHOUSE Fall Issue August 1, 2000 Courthouse restoration 1. County Re -Survey, Pertinent articles :New, National Register Sites Preservation Out and Around ,Don't Forget Your CoA ARTICLE ON PROGRESS OF COURTHOUSE. NEARING COMPLETION OF COUNTY RE -SURVEY STORY ON COUNTY RESUR- VEY. 3 4 Page 2 Up and coming projects Caption describ- ing picture or graphic. National Register Updates Caption describing picture or graphic. Hpc news fall 2000 Volume 1, Issue 1 HPC WELCOMES NEW LOCAL HISTORIC DISTRICTS The Historic Preservation Commission welcomed two new Local Historic Districts, North St. Joseph and Taylor's Field in 1998. The North St. Joseph Street Local Historic District is lo- cated on the east side of N. St. Joseph Street between Hammond Place and Marion Street, adjacent to the existing River Bend Local Historic District. This district came about when past director of the Near Northwest Neighbor- hood Association, Todd Zieger, with the approval of Memorial Hospital began rehabilitating various proper- ties for resale. The neighbor- hood association then ap- proached the Historic Preser- vation Commission in 1997 to have the neighborhood designated as an historic dis- trict to protect it from future development and deteriora- tion. The neighborhood was developed by real estate mo- guls, Seth Hammond and Leslie Whitcomb in 1903. The areas popularity grew quickly with many profession- als in the construction trade. Because of its location near downtown and the streetcar line. Some of the more well known residents were Chris- tian Soens, owner of a brick. yard, George Hoffman of the Standard Cement Brick Com- pany and Andrew Jorgeneson, a well known mason. Taylor's Field Local Historic District came about from a combination of efforts from the Historic Preservation Commission and various local government agencies as an attempt to revitalize the area. The district is roughly located on either side of S. St. Joseph and Carroll Streets between Monroe and Bronson Streets. The area was original owned by Col. Lathrop Taylor and was used for circuses, menag- eries and fairs by the city. Development of the area be- gan in earnest in the late 1800's by prominent mer- chants and children of South Bend pioneer industrialists. Early residents were Col Tay- lor's children, Eliza Wall, Mary Nicar and Thaddeus Taylor. Other prominent residents were Henry Gaskill, owner of a premier Tobacco Shop, Samuel Brown, County Commissioner, Jacob Chillas, dry goods merchant and John Gehring, the chairman of Wyman Company. These premier merchants and indus- trialist created a close-knit neighborhood that was con- veniently located next to South Bend's Business dis- trict. PRESERVATION OUT AND AROUND Since last publication, the County and Common Councils have designated # new Local Landmarks recommended by the HPC's Landmarks Committee Chaired by commission president, John Oxian: list the bldgs. The HPC also welcomes two new Local Historic Dis- tricts. Taylor's Field and North St. Joseph Local Historic Districts were designated by the Common Council in ? Of 1998. Discuss completing of Morris and their efforts to raise money for the marque and palais. Progress report on E. Wayne Street lights. Introduce new director. Discuss Leeper Park plans. Discuss internship and studebaker pamphlet. Page 3 M0 Maps of the district maybe. And subcap- tion Caption describing picture or graphic. 1 DON'T FORGET YOUR COA Footnote to all owners, the application fee for COA's has been increased to $5.00 for all staff approved applications and $10.00 for Commission approved. Applications. Historic Preservation Commission Of South Bend & St. Joseph County 1123 County -City Building 227 West Jefferson South Bend Indiana 46601 RETURNED SERVICE REQUESTED INSERT LOGO AND THEME FOR ADDRESS THIS YEARS PRESERVATION WEEK Please remember that if you live in a Local Historic District or a Local Landmark, work which affects the exterior of your property requires a Certificate of Appropriateness (COA) from the Historic Preservation Commission. Routine periodic work such as re -roofing with similar materials, to installation of mechanical equipment and removal fo dead trees go o 00 r may be approved by the commission's staff without delay. o°; � Painting does not require a COA except when previously �M,t °; �_ unpainted masonry is to be painted. O o O 4 O� M (j, Less routine or more extensive projects such as window V) rz -4 .o replacement or construction of a room addition require review b •° C) o -' the Historic Preservation Commission in a Public Hearing and wmay entail a delay of 10 to 45 days depending on when the z as ; application is received by our office. Call 235-9798 if you have questions regarding whether your proposed project requires a COA and how to have it approved. Footnote to all owners, the application fee for COA's has been increased to $5.00 for all staff approved applications and $10.00 for Commission approved. Applications. Historic Preservation Commission Of South Bend & St. Joseph County 1123 County -City Building 227 West Jefferson South Bend Indiana 46601 RETURNED SERVICE REQUESTED INSERT LOGO AND THEME FOR ADDRESS THIS YEARS PRESERVATION WEEK HISTORIC PRESERVATION COMMISSION OF SOUTH BEND AND ST. JOSEPH COUNTY ANNUAL REPORT 2001 Historic Preservation Commission of South Bend & St. Joseph County Rhonda Saunders, Executive Director HISTORIC PRESERVATION COMMISSION John Oxian, President Catherine Hostetler, Vice President Gerald Ujdak, Secretary Jerry Wiener, Treasurer Martha Choitz Richard Helmus Mary Jane Chase Richard Morrison Joann Sporleder, Architectural Historian HPC STAFF Rhonda Saunders, Executive Director (2/01—Present) Karen Hammond -Nash, Deputy Director (7/01—Present) Wayne Doolittle, Inspector (7/01—Present) MEETINGS ATTENDED BY HPC AND/OR STAFF I.U. Cornelius O'Brien Conference on Historic Preservation September 2001 John Oxian, Karen Hammond -Nash, Joann Sporleder, Gerald Ujdak, Martha Choitz LOCAL LANDMARKS AND DISTRICTS During this period, the Commission reviewed 68 applications for Certificates of Appropriate- ness for repair or alteration in Local Historic Districts and at Local Landmarks. One historic house was lost in the Edgewater Place Local Historic District and one was rescued from demo- lition and is currently under going extensive rehabilitation efforts. At this time the Commission is also experiencing legal difficulties in regards to an unsanctioned parking lot that was constructed in Leeper Park adjacent to Lafayette Boulevard. The following sites and structures have been designated as Local Historic Landmarks between January and December of 2001. NORFOLK & SOUTHERN RAILROAD BRIDGE ADJACENT TO ANGELA BLVD. This bridge is believed to have been constructed in the 1890's by the Indiana, Illinois and Iowa Railroad Company, otherwise known as the Three I's. The Three I's arrived in South Bend in the mid 1800's, constructing a rail line that gave manufacturers and merchants a direct connec- tion with practically every railroad entering Chicago. It is believed to have been one of the most successful rail lines in the country. JACKSON HOUSE 1304 KESSLER PLACE Earl Jackson, a native of South Bend, constructed this unique Craftsman style house in 1920. Mr. Jackson graduated from Notre Dame with a law degree and opened a small practice in South Bend. He eventually became the secretary of the Abstract and Title Company. FASSETT HOUSE, 1003 EAST WASHINGTON Chauncey Fassett built this Queen Ann/Shingle style house in 1898. Mr. Fassett was born in South Bend in 1849 and became a reporter for his brothers paper the, "South Bend Union". By 1878 he had left the "Union" to become the secretary of "The Register", which was bought by the "Tribune" in 1887. Mr. Fassett eventually founded the "South Bend News", a weekly paper published on Sunday. The "News" later merged with the "South Bend Times" and Mr. Fassett became the editor of the newly formed "News -Times". In 1916 he joined the staff at the "South Bend Tribune" writing a popular column called "The Slant". He served as the "Tribunes" fea- ture writer and associate editor until his death in 1922. 3 WITWER HOUSE 1031 EAST JEFFERSON/123 NORTH EDDY This property was part of a large tract of land owned by John M. Studebaker. In 1899 Mr. Studebaker commissioned architects, Dirham and Schneider, to design this thirteen room, Queen Ann style house and carriage house. Upon its completion Mr. Studebaker sold the house to his nephew, George M. Witwer. Mr. Witwer was the private secretary to his uncle J.M. Studebaker until his death in 1917 and then served the family as an advisor until 1935 when he resigned from the Studebaker Corporation to devote more time to personal affairs. The following sites and structures are pending as potential Local Landmarks before City Com- mon Council. SHETTERLY/MILLER HOUSE 745 LELAND This Queen Anne Style house was built in 1895 by Annie P. Shetterly-Miller and her husband, Ryell T. Miller. Mr. & Mrs. Miller platted both Shetterly's first and second addition to the City of South Bend in 1889. Mr. Miller started out as a florist and showman, eventually becoming a dentist, a lawyer and a realtor. The Millers resided at this address until their deaths, Annie in 1924 and Ryell in 1923. CHESTER STREET - HISTORIC STREET LIGHTS These two lamp posts and street lights are believed to be designed by George Cutter, a lighting designer and manufacturer of great local and national significance, in the late 1920s. These older lights were designed for optimal pedestrian use, and remain essentially unaltered from the 1920's and 1930's era when most of the Sunnymeade residents were single -car families who walked or used public transport regularly. These street lights were designed to facilitate a pleasant walk. FIRE ENGINE COMPANY NO.9 2520 MISHAWAKA AVENUE In 1919, as part of a merger agreement between the independent town of River Park, and the City of South Bend, the City of South Bend, in exchange for gaining the additional tax base of River Park, agreed to build River Park a new additional hose house. The Board of Safety chose this location in 1926 and that same year Firehouse no. 9 was built in the Bungalow Style of ar- chitecture. GRACE'S CORSET SHOP 224 WEST COLFAX, This two-story Classical style commercial structure was built in 1921 by two sisters, Edythe and Gertrude Brown. Edythe Brown was a principal of the South Bend Community School Corporation and president of the Elementary Division of the National Education Association. She also wrote a local history text entitled "The Story of South Bend", which was widely used in South Bend Schools. Her sister, Gertrude, was very prominent in local women's organiza- tions and clubs; she founded the New Comer's Club in 1939 to help new residents of South Bend assimilate. For the first twenty-six years of its existence the shop housed Grace's Corset Shop and later in 1928 a Typewriter Company moved in which gave way to the Krueger Phar- macy in 1935. 4 STRICKLAND HOUSE 333 TONTI This Dutch Colonial Revival style house was built in 1920 by Elias Strickland, an employee of the legal department at Studebaker's. Shortly after completing the construction of this house it was sold, eventually being purchased by Leo and Adelia Cook. Mr. Cook wasa Notre Dame graduate who practiced law in South Bend in 1919 and served as Deputy Prosecutor from 1942 to 1947. He resided in this house until his death in 1965. DOMKE HOUSE 1313 LISTON Adele Domke, widow of blacksmith Frank Domke, constructed this Queen Anne style house in 1911. Mrs. Domke resided here until her death in 1948 at which time the house was inherited by her daughter, Clara Cordtz and her husband, James, a production manager for Oliver Corpo- ration. During this period the Commission also exerted a lot of time and energy into trying to save old Nuner and Washington Schools. The Historic Preservation Commission in a cooperative effort with the River Park Neighborhood Association and various local groups and contractors spent a majority of 2001 fighting to save and reuse both historic schools. However, despite our best efforts and that of the Association both schools were lost for ever. NATIONAL REGISTER In 2001 the HPC reviewed the nomination of a single site and its relocation site to the National Register of Historic Places. REMEDY BUILDING 501 WEST COLFAX This nomination was accepted by the Historic Preservation Commission and recommended to the Mayor and State Review Board for placement on the National Register. The State Review Board has reviewed and approved the nomination of this building as well as approved its relo- cation site. SECTION 106 COMPLIANCE The staff reviewed eighty-five (105) environmental review inquiries from the Department of Economic Development during this period. HPC has maintained its Programmatic Memoran- dum of Agreement with the SHPO and National Advisory Council to ensure protection of cul- tural properties which are listed on or qualify for the National Register of Historic Places. E SPECIAL PROJECTS During this period the Historic Preservation Commission completed the County Re -Survey. It was printed and distributed in March. HPC relocated its office from the 11th floor of the County -City Building to the 1st floor of the Law Building located at 125 S. Lafayette Boulevard. This move used up a majority of the staffs time during the first few months of 2001. The Historic Preservation Commission promoted Rhonda Saunders to Executive Director and welcomed aboard two new staff members. Karen Hammond -Nash was hired as Deputy Direc- tor and Wayne Doolittle was hired on a contractual basis as a part-time inspector. HPC President, John Oxian, is working with the Oliver Organization, South Shore and the Indi- ana, Illinois and New Jersey Club to establish a railroad museum in South Bend. South Bend hosted the Cornelius O'Brien Conference, which is the largest preservation confer- ence in the State of Indiana, in September of 2001. The conference was organized by Indiana University, State Historic Preservation Office, Historic Preservation Commission of South Bend and St. Joseph County, Notre Dame University, Historic Landmarks Foundation, South Bend Heritage Foundation and various members of National Preservation Organizations. HPC's president, John Oxian and South Bend Mayor, Stephen Luecke, both gave speeches dur- ing different workshops. HPC has hammered out an agreement with the Studebaker Museum and has begun the printing of a Studebaker tour book. The Commission has also designed new tour and informational bro- chures regarding districts, landmarks, and general information about local history and the Com- mission itself. The printing of these brochures is slated to commence either at the end of De- cember 2001 or the beginning of January 2002. The Historic Preservation Commission has also obtained much needed office equipment as well as a car. Included in the Commission's new inventory is a new printer and a digital camera. These items along with last years acquisitions of new computers, printers, fax machine, photo copier, scanner and software have affectively brought the HPC office into the 21st century. To further the Commissions advances in this arena the staff has obtained the services of a local NSB intern for the creation of a web site which is scheduled to be up and running in the early part of 2002. HPC has been working in conjunction with the Park Avenue Neighborhood Association in an effort to create the Park Avenue Local Historic District. As matters progress a new local his- toric district may be created before the end of the year 2002. SUMMARY OF ACCOMPLISHMENTS During the year 2001 the Historic Preservation Commission of South Bend & St. Joseph County has remained involved in a broad range of local, state and national historic preservation issues and concerns. This has been a year of many changes including new location and new faces. It has also been a year in which the Commission has fought many battles which have successfully given much needed public attention to the importance of preservation and local history. During this hectic time the day-to-day administration of the Local Historic Districts and Local Landmarks contin- ued to be a primary concern of the HPC and remains a large portion of the Commissions partici- pation in the preservation of significant local cultural resources. In addition, the Historic Pres- ervation Commission continues to seek out local historic resources in an attempt to protect them for future generations. The Historic Preservation Commission maintains its responsibilities as a Certified Local Gov- ernment and continues its interaction with local government agencies and officials in the long- term task of preservation education and advocacy. Staff continues to monitor the Indiana Historic Sites and Structures Inventory for the City of South Bend and St. Joseph County, maintaining files and accumulating data pertinent to keep- ing this inventory current. PROJECTS AND GOALS FOR THE FUTURE As -noted, the Commission will complete the printing of the Studebaker Booklet as well as sev- eral informational brochures. HPC will continue its efforts to identify, research and protect po- tential local landmarks with in the city as well as the county and will proceed to work with the Park Avenue Neighborhood Association in the effort to create a new local historic district. The Historic Preservation Commission will continue to create and establish a set of guidelines for the handling of Certificate of Appropriateness and minimum maintenance violations, includ- ing the writing of an ordinance that would enable the Commission to red tag infractions. As always the Historic Preservation Commission will strive to protect South Bend's and St. Jo- seph County's historical sites, structures and objects while educating the public about local his- tory. 7