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Home My WebLink AboutApril 2002AGENDA OF THE APRIL 15, 2002 COMMISSION MEETING` Regular Meeting — 7th Floor — County -City Building Monday, April 15, 2002 7:30 PM I. CALL TO ORDER, ROLL CALL II. PUBLIC HEARING A. CERTIFICATES OF APPROPRIATENESS 1. 2002 -0405; 1623 East Wayne Street; back & side yard fence. 2. 2002 -0409; 630 Carroll Street, build new garage. 3. 2002 -0410; 1414 Leer Street; replace siding & install windows. 4. 2002 -0412; Mayor Voorde Park, Edgewater District; rocks, benches, and trees. B. RESOLUTIONS 1. Appreciation for Rhonda Saunders's Services 2. Thanks for Van Buren Foundation Grant III. REGULAR BUSINESS A. Local Landmark, First Reading: the Mott Family Home, at 2733 Lincolnway West, South Bend B. Approval of Minutes C. Treasurer's Report D. STAFF REPORTS: 1. C. of A. Approvals 2. Elm Tree Project, Edgewater Historic District 4. Inspector's Report, Warren Township 5. Legal Report IV. HEARING OF VISITORS V. OLD BUSINESS 1. Enforcement Ordinances and Procedures 2. Election of Standing Committees VI. NEW BUSINESS 1. Employment matters: (a) Resignation of Executive Director (b) Consultant Services Contract (to partly continue Ms. Saunder's services) [c] Application for Director position VII. ANNOUNCEMENTS and MISCELLANEOUS MATTERS VIII. ADJOURNMENT SOUTH BEND & SAINT JOSEPH COUNTY HISTORIC PRESERVATION COMMISSION APRIL 15, 2002 MEETING GUESTS: PLEASE SIGN THIS LIST SO YOUR PRESENCE CAN BE NOTED FOR OUR MINUTES �/lo y A5 T,, �&dc fC ► t/ a SOUTH BEND & SAINT JOSEPH COUNTY HISTORIC PRESERVATION COMMISSION APRIL 15 2002 MEETING GUESTS: PLEASE SIGN THIS LIST SO YOUR PRESENCE CAN BE NOTED FOR OUR MINUTES - 0 (;;:- (c)[2- R D(Za,6 K,20 ¢ �� Vlc 2m �JNOPKH-w_ II l t f v � Cf -i STAFF REPORT CONCERNING APPLICATION FOR A CERTIFIATE OF APPROPRIATENESS Application Number: 2001 -0405 Property Location: 1623 East Wayne Street Property Owner: Gretchen Erickson & Edward H. Hinchcliffe Landmark or District Designation: East Wayne Local Historic District Rating: C -10 STATEMENT OF SIGNIFICANCE/HISTORIC CONTEXT In 1927 H. Russell Stapp, of Whitcomb & Keller designed this house, which was then sold to Earl and Margaret Currise. Mr. Currise was the engraving supervisor at the Tribune. In 1944 the Currises sold the home to Max S. and Jeannette Gilbert, of Gilbert's Clothing Store. Max Gilbert and a brother of his turned the Gilbert Store over to their younger brother, Paul D. Gilbert, when the older brothers went to fight in World War II. Max survived the war, and married Betty Leviton in 1956. Paul Gilbert married Ina Brenner in 1946, and they bought the house on Wayne Street from Max in 1949. Paul proceeded to develop Gilbert's into one of the leading haberdasheries in the Midwest. He became a legend of South Bend business and civic leadership. In 1974, the Gilberts sold this house to Jeanne and Joseph P. Sergio. Mr. Sergio sold it to Lynne and John Winn in 1992, and I believe they in turn sold it to the present owners. The house is two story period or Italianate Revival, with load bearing exterior walls of tile /stucco, a hip roof with boxed eaves, asphalt shingles, and eight over eight windows, single in the front, grouped into pairs and threes in the back addition. The roof has a low pitch, and molded trim. The front door is offset, and has a paneled door and brick stoop, enhanced by a half wallibuttress at the Southwest corner of the house. There was a rear pergola -type porch, supported by round metal posts. The concrete slab and the posts remain. The survey card indicates some decorative iron grating around the house, and it is possible that more may have been donated to one of the patriotic scrap iron drives during World War II. RECOMMENDATION The family is seeking permission to install an open -style picket fence with French Gothic board tops around their back yard, and side yard along Esther Street. The fence is proposed to be 3' high in places, 4' in others, and 5' high along Esther Street. There is a Petition pending before the Board of Zoning Appeals for a variance from the 20' setback requirement along Esther Street. The reason the Erickson/Hinchcliffes are proposing a French Gothic fence, when they have o more period revival or Italianate house is that their next -door neighbors have a French Gothic picket fence, and they'd like to match. Part of the reason for taking the fence all the way out to within two feet of Esther Street is to enclose the little basketball court. (1) Staff recommends approval of the portions of the proposed fence running between the house and the neighbor's fence, and from the garage along the driveway. However, a 5' tall fence, even if it is open style, running 70' long, two feet from the sidewalk, is too great an intrusion upon the original Sunnymede landscape plans for open, unfenced spaces. Some compromise could be appropriate, since the houses behind this one are not in the historic district. But the house on the other side of Esther Street is in the district, as, of course, are the houses across the street, with a view of this yard. (2) Staff recommends that the proposed fence along Esther Street be approved only if significantly reduced both in height and length. (3) Staff also suggests that the Commission recommend, but not require, that the owners give serious consideration to a cast metal fence of the same or a similar style to the decorative iron grating originally in their home. (4) If the owners wish to amend their Application to include repair of reconstruction of the damaged pergola behind their house, staff recommends approval of that, as well. Application -for - Certificate of Appropriateness Historic Preservation Commission of South Bend & St. Joseph County 227 West Jefferson Blvd - South Bend IN 46601 -1830 Phone: 219- 235 -9798 Fax: 219- 235 -9578 e-mail: historic@michiana.org A Certified Local Government OFFICE USE ONLY> » » >DO NOT COMPLETE ANY ENTRIES CONTAINED IN THIS BOX «« «OFFICE USEONLY Date Received J IT 200-7- Application Number: 2001. d %Gt.S Past Reviews: ❑ YES (DATEOFLISTREVIEl" Tg(NO Staff Approval authorized by: Title: Historic Commission Review Date: ❑ Local Landmark ❑ National Register District p+ .): Local Historic District Certificate of Appropriateness: ❑ Denied ❑ Approved and issued ❑ National Landmark ❑ Tabled ❑ Sent To Committee 20 Address of Property for proposed work: 1623 E. Wayne St. SimerNuwbs aedSSmN City : South Bend IN Owner's Phone No: (9 t 4) 9RR - R1 r z Name of Property OWner(S):(PRINV Gretchen Erickson & Edward H. Hinchcliffe Address of Property Owner: 1623 E. Wayne St. South Bend IN 46615 Contractor(s) Name: Jeff Martin Contract Company Name: Martin Enterprises Contractor Address: 1342 Bvron Dr. South Bend City: Contractor's Phone No: (219) 340 -7615 Current Use of Building: KXKXZHXE3i3IZX)E Single family (Single Family- Mufti- Family - Commercial- Government - Industrial- Vacant -eta Type of Building Construction: Stucco (Wood Frame - Brick - Stone -Steel - Concrete- Other) Proposed Work: ❑ Inkind 12 Landscape ® New ❑ Replacement(notin -kind; (mom than one box may be checked) ❑ Demolition Description of Proposed Work: A red cedar picket fence to enclose backyard and part of side yard facing Esther St. Pickets will be 5' high, have a French Gothic board top, be 3" wide, and be spaced 3" apart. Fence will be su000rted by red cedar 2" x 4" ProSS ra nnd ,r 4" nng spaced every eight feet. Owner /Contractor: Fax: e- mail:Hinchcliffe.3 @nd.edu (1 his offim wdl corns and with only one designee) p Signature o ner Signature of Contractor APPLICATION REQUIREMENTS ARE LISTED ON REVERSE SIDE. Gretchen Erickson and Edward H. Hinchcliffe, Ph.D. 1623 E. Wayne St. South Bend, IN 46615 (219) 288 — 8113 Home (219) 631 -8033 Office /Laboratory Hinchcliffe.3(und.edu vretchenerickson (aearthlink.net Historic Preservation Committee of South Bend and St. Joseph County 227 W. Jefferson Blvd. South Bend, Indiana 46601 (219) 235 -9554 Dear Committee Members, April 5, 2002 I am writing to you to respectfully request a Certificate of Appropriateness, to allow us to build a 5- foot high cedar picket fence on our property located at 1623 E. Wayne St. in South Bend. In explaining this request, there are several points I would like to make: a. Approval of our request will not be injurious to the public health, safety, and general welfare of the community. This request is to build a fence that will enclose the backyard and part of the side yard (facing east onto Esther Ave.) of our primary residence. The purpose of enclosing our yard is to prevent our —19 month -old twins from being able to wander onto Esther St. This fence will allow them to play safely in our yard, under the supervision of only one adult. Currently, there must be two adults present to shepherd the two toddlers, who are getting quite fast at running. As we cannot always have two adults present (Edward/Daddy is an Assistant Professor of Cell Biology at the University of Notre Dame, where his teaching and cancer research program keep him plenty busy), the lack of a fence severely restricts the opportunities for the twins to play outside. Gretchen/Mommy is at home with the twins all day long, and it is of great benefit (mental and physical) for her to let the children play outdoors without fear of them going near the street. The fence will be of picket style, with three inch spacing between the pickets. This will allow drivers and pedestrians the ability to "see- through" the fence. Photographs and a scale diagram of the property are included in the application. b. Approval of our request will not adversely affect the use and value of the area adjacent to the property in any substantial manner. The fence in question will be hand - assembled by Mr. Jeff Martin - a reputable South Bend craftsman — out of virgin red cedar pickets. These will have 5' high pickets with French Gothic board tops (see photograph below). Pickets will be 3" wide, and have 3" spacing between each board. The picket will be mounted to 2" x 4" red cedar cross rails, supported by 4" x 4" red cedar posts spaced eight feet apart. This material will closely match that used in the construction of the existing fence surrounding the yard of our neighbors to the west (see photograph). Thus, the construction and materials will be in keeping with pre- existing fences in the neighborhood, and with the spirit and character of architecture present on E. Wayne St. We have consulted your publication "The City of South Bend's East Wayne Street Local Historic District" in designing the fence. Photograph of similar style picket fence with French gothic board tops. Spacing of boards will be 3" to give a 50% open fence. Importantly, this fence will not restrict access to sidewalks, or public thoroughfares along E. Wayne or Esther streets. The fence will enclose our backyard and the side yard along Esther St. The fence will be set back 2' from the sidewalk along Esther (see enclosed diagram of property: variance from City for setback has been applied for). This enclosed area will be used as a play area for our children, and we will plant a flower garden. A small bed of annuals will be planted outside of the fence along Esther. Should you have any questions or comments, please do not hesitate to contact me. Thanking you for your time and consideration, I remain, Sincerely yours, 4 �l Edward H. Hinchcliffe, P1..... Assistant Professor Department of Biological Sciences And the Walther Cancer Research Institute University of Notre Dame Erickson Hinchcliffe Household f N .Scale 1 " = 17 W E. Wayne St r,•npnscd re, ►ce _ o gamy p.asndn.,,f C �J v; C 56 ft. x W E. Wayne St 1 ' ♦ f ti � • t'1y . III •''• •\ 1 1. ,11 � .I rr,••�"•Y A•.� :i � ,� • \ - v� ' � O �� _ _ � •� _ � .. .. ` -'�.. .. � t .. - .f .. ��`•, � � _. �, � w r � , t' '��r' "117! • �, .. � `►�' -�. ��' �� :/ r:. '�i. ,1 � .• 1 .� \� 1 t i � \ � '� 1 ` � ` ,'`* Kati. \!. �> t t r :. '` � .. � :�`' � k �• �'. 4 � ' � �. , w <3 V � s '. � - :. 'ti .� ?E�i - .�'c.�� .� - �'. Q 'j �A� Tl -.h BOARD OF ZONING APPEALS OF THE CITY OF SOUTH BEND PETITION APPLICANT'S NAME GRETCHEN ERICKSON AND EDWARD H. HINCHCLIFFE, PH.D. PHONE (219) 288 -8113 ADDRESS 1623 E. WAYNE ST., SOUTH BEND. IN 46615 ADDRESS OF PROPERTY 1623 E. WAYNE ST., SOUTH BEND, IN 46615 PRESENT ZONING OF PROPERTY "A" RESIDENTIAL & "a" HEIGHT AND AREA OWNER'S NAME GRETCHEN ERICKSON AND EDWARD H. HINCHCLIFFE. PH.D. PHONE (219) 288 -8113 CONSULTANT JEFF MARTIN/MARTIN ENTERPRISE ADDRESS 1342 BYRON DR. SOUTH BEND. IN 46614 NATURE OF APPEAL, VARIANCE, OR SPECIAL EXEPTION: PHONE (219) 340 -7615 WE ARE SEEKING A VARIANCE FROM THE REOUIRED TWENTY FIVE FOOT SETBACK TO A TWO FOOT SETBACK FOR A FIVE FOOT CEDAR PICKET FENCE I attest under the penalties for perjury, that the foregoing representations are true. signature of Property C STAFF REPORT CONCERNING APPLICATION FOR A CERTIFIATE OF APPROPRIATENESS Application Number: 2001 -0409 Property Location: 630 Carroll Street Property Owner: Mr. & Mrs. Greg Mitchem Landmark or District Designation: Taylor's Field Local Historic District Rating: C -10 STATEMENT OF SIGNIFICANCE/HISTORIC CONTEXT The house on this lot now replaced an older one that had been built in 18882. The present house was built in 1916 by noted local architects Freyermuth & Maurer. Freyermuth was a mayor of South Bend, and was the architect ofNuner Monroe, Lincoln, and Harrison Schools, the North Pumping Station, and several other notable buildings. This house is a classic American Foursquare House, with some distinctive features, such as paired and grouped windows, clapboard stringcourses, and projecting entablatures. There is a low hipped roof with closed soffits. George Miller bought the property in 1905, for $2,500, while working as a clerk for grocer Theodore Blake. In 1906, he married his wife, Pearl. In 1910, he and Jacob Currey opened their own grocery at 419 South Michigan Street. Mr. Miller operated the grocery until his death in 1929. Pearl Miller lived in this house until the late 1950s. It was then sold to Lucille and Hue W. Dunson, who in turn sold it to Juanita Oliver in 1986. She sold to the Mitchem family. RECOMMENDATION Although the 1979 district survey shows a driveway, this house has no garage. The Mitchems own Birdsell Lot # 16, on which the house is located, and also the adjacent lots # 17 and 18. They seek to build a two -car garage about 12' from their house, on the line between lots 16 and 17, and mostly on lot 17, set back eight feet behind the front line of the house. If well done, this could be a good thing, as it would reduce the number of cars parked on the street, and result in a less cluttered streetscape. Staff recommends approval, with the following conditions: (1) that the garage be situated as drawn, at least 8' behind the front line of the house, (2) that it be sided with a siding material of the same dimensions as the siding on the house, (3) that the roof be a hipped roof, with a slope of 3 -12 or 4 -12, similar to the shallow slope of the house roof, (4) that the eaves overhang the same distance as the eaves on the house, (5) that there be a pair of double hung windows, size of the owners' choosing, on each side of the garage, (6) that no mature trees be damaged or removed, and (7) that the garage door and service door installed be appropriate in style to the quality of the house and the character of the neighborhood. A pair of panel doors with windows in the top third or half would be ideal. Additionally, I have a question regarding the driveway. It is not clear to me from the drawing submitted whether the existing driveway will serve the new garage, or whether a new one will be constructed and the old one removed. This should be clarified before a Certificate is issued. Application =for. Certificate of Appropriateness Historic Preservation Commission of South Bend & St. Joseph County 227 West Jefferson Blvd - South Bend IN 46601 -1830 Phone: 219- 235 -9798 Fax: 219 - 235 -9578 e-mail: historic@micNana.org A Certified Local Government OFFICE USE O >DO NOT COMPLETE ANY ENTRIES CONTAINED IN THIS BOX «« «OFFICE USEONLY Date Received 'Y ( 200. Application Number. 204 O � ' Past Reviews ❑ YES (curaortisrxansm ,NO Staff Approval authorized by. Title: Historic Commission Review Date: ❑ Local Landmark ❑ National Landmark 'gyp❑ National Register District pt..e). yy Local Mitotic District pw..J: Certificate of Appropriateness: Denied ❑ Tabled ❑ Sent To Committee ❑ Approved and issued 20 Address of Property for proposed work: 6 .3 r-) C A K oU swrM..bswdi! rN q 5�J' - City : Owner's Phone N I - .�.3� '�� L Name of Property O wner( s):m"m x , O , �T lolllrm n--� Address of Property Owner: nn Contractor(s) Name :, aiao-, & Contract Company Nam �J � / 01V djBz / / _ / Contractor Address: Al I A C? /i/1. 44 4r 8 City �.�-G1 914-tZ Contractor's Phone No: �' ab Current Use of Building: (Sintle Fe-dy- M.Ld- Fa�ni(r- C --ixl- Government -IMA'S & a!- Vaunt - eft , Type of Building Construction: (lr0 . Brick-Stoae -Ste�C&" - OAer) Proposed Work: ❑ Inkind ❑ Landscape ❑ New ❑ Replacement(..tin -kind) (oast than one b= P be chocked) ❑ Demolition Description of Proposed Work: �. /Gf" �e • �l er/ ft r: Fax: TV o�iev lfk only one detlyne ) , Signs re of Owner APPLICATION REQUIREMENTS ARE LISTED ON REVERSE SIDE. e -mail: f(� Signature of Contnct r ..1. °��`•�`. a 1 : i w, N� �i i t i t , .. is 1 hz ;isnQH — ,h�— N F— ,hZ ir CC , O ,Ze o v 0 9 �• ,�y1(yy 4 s G Mi� a t ♦ t�ttj�}; �' AWN- M 1 ✓`.� 4 � • eP, en,Q7\�1wti�1Q' 7` • �+ - YV -^f ' { r � 'RIMIS& t ;1 �i� SSe t ' it Vr x x a f p : �i� SSe t ' it Vr x 4 �•c STAFF REPORT-- - - - - -- - -- CONCERNING APPLICATION FOR A CERTIFIATE OF APPROPRIATENESS Application Number: 2001 -0410 Property Location: 1414 Leer Street Property Owner: Mr. Leif Bouskill Landmark or District Designation: Lincoln Way East Local Historic District Rating: first S -11, then C -9, then NC STATEMENT OF SIGNIFICANCE /HISTORIC CONTEXT This is the old Post Grocery Company, built in 1905 in 20` Century Functional Style. It at one time was rated S -1 i, because of its significance as an example of a turn -of -the last century grocery and dry goods establishment. Since then, it has been rated lower, due to its deteriorating condition and the alterations made to it. The building is two stories, rectangular with an angled face. The foundation, the back first story wall, and the front wall under the display window, are molded concrete block. The remaining walls are aluminum or vinyl siding over cedar shake or clapboard. The flat parapet wall had a molded wooden cornice, and there is molded trim over the doors and between the first and second stories in the front that echo the shape of the top cornice. There is' a concrete front stoop, and three recessed multi -pane wood front doors with blind transoms over their tops. Windows are primarily one over one double hung sash windows. There is evidence that seven first story windows along the back have been blocked up with newer concrete block. Various windows upstairs have possibly been added, removed, enlarged, or reduced. RECOMMENDATION The owner, under threat from the City Code Enforcement Department, seeks to replace the siding on this building, and to install two additional windows, as the present number of windows in two of the nine apartments in this building are legally inadequate for the number of present occupants. (1) Since the siding is presently artificial, in kind replacement is appropriate, and should be approved. (2) Restoration of a window in any location where a window used to be is also appropriate, and should be approved. It is probable that the removal of the old siding may reveal such. The installation of new, hap- hazard windows in a previously solid wall would further compromise the integrity of a building that cannot afford further compromise, and that should not be approved. (3) Inspection photographs taken for the purpose of this Report show damage to the mortar joints between the blocks in the back wall, and at the corner of the building. These areas should be repaired. The missing or broken door at the back of the building should be repaired. (4) It appears that at least two of the three front entrance doors have recently been replaced, one with a colonial revival style door having a nine -pane window on the top half, and one with a Colonial Revival "Cross and Bible" door. While either style could be appropriate, all three doors in the front of the building should be the same. FROM : EM FAX NO. : 2192341317 Mtoric Cotamkston Review Date: I.atilltndmark " ❑ National jisg9tcr District rx�. ' ❑Local Btstoric Dijtrirt rt�.�: Ctrdficata of Appraprtatrnds: Dcdod Approved and issued I NatimW Liodmark 0 TOW Apr. 09 2002 08:34PM P2 ' Set1i 7o Comtdttre 2D • I � 1 � Address of Property for proposed wurk; / l 1 1, 'eep , S � �.rr 14�,IV..da.wi N+t1 City H.&, Ovme Phone No: Vi/ -303L q Lei Name atPraperty Owacr(s):rrRan Address of Property Owner; Contractor(s) Name: 13,7v5 Contract CompM Name: Contrarior Address: 60 ; A, l I- City: 3, 1 Contractor's phone No:, Current Use of Building: ,ow e y - MrtY•Frtml� - Canupurri. +l • rr.o,uw.r • r.rl,td►�a3 • Yac.q! - de Type of Building Construction: {,. no rr-a rt -e (WON J ;), . orld . Sme.• &W • clamav - oe,rr) Proposed Work: ❑ Xifkind Landscape ❑ New RtplAcement�.;..iz-4 ❑ Demolition Description of Proposed Work: �r��13 �,., �, :.tP.9� G Sil�i•v�i w w o„ /� tya � , /..0 /. + /_'a 4—r9 7, -L�. 1 / <N� ' 00e . ee.c- Se.-A- OS- ��Q /Sl..� 9 A., it . l ?r lPr�r /A•j OwrnerlCoatractor: Fax: /x/15) --;, 3 y 308" v mm g2irt oid corrcrw d rdM n'gy axe aigMci Si�ostur<ee[ � SlpDatpmc7/trotltrutor / APPLICATION REQUI}tEivMENIS ARE LISTED ON VEVERSE SIDE. . . I ;1 -fill It it t". lily �t 1 •� It Ok" A V_m v, !,\, W1, MOT k � \; \ \;�� \:il\i It I / -1, 4 4- Cr ell Cd CD eq ol jol! A-t 1 J - .. . 14hrl- 7?A Rl I 17 . 1414 Leer Street April 12, 2002 STAFF REPORT CONCERNING APPLICATION FOR A CERTIFIATE OF APPROPRIATENESS Application Number: 2001 -0412 Property Location: Mayor Voorde Park Property Owner: City of South Bend Landmark or District Designation: Edgewater Local Historic District STATEMENT OF SIGNIFICANCE/HISTORIC CONTEXT, Assessor's records show that this piece of land has never been in private ownership, and has consequently never been surveyed or assessed. It is Plat No. 18- 3038 -1471 of Harper's Court Addition & Adjacent Tracts. At one time, a South Bend municipal canoeing club met and had storage facilities there, but this was discontinued, and the land shifted to general neighborhood recreational uses in approximately the 1950s or very early 1960s. Also at about this time it acquired the name "Mayor Voorde Park." RECOMMENDATION There has been a problem with private individuals driving trucks off the edge of the riverbank to launch boats, in this and other city parks. The Parks Department has found the installation of large boulders along the riverbank to be an effective protective device. However, the plague of SUVs and trucks driving over riverbanks to launch boats has become so pervasive that the city is experiencing a shortage of boulders. Maintenance Superintendent Mike Dyszkiewicz suggested that park benches anchored in concrete might do as well, and be easier to find. My initial understanding was that the Parks Department had or could get such benches. Now it appears that we or some private donor would have to supply them, and then the parks Department would install them. The South Bend Police Department recommends that any benches in city parks have arms, as that apparently discourages homeless folk from sleeping on them in preference to the homeless shelter. Staff recommends that the Commission (1) Approve the placement of park benches (of a style having backs and arms) at locations around the perimeter of the park, generally facing the river and located both where the view is pleasant, and /or where they will discourage illegal truck traffic; and, (2) Approve the installation of whatever boulders may be available for placement at those areas the Parks Department deems most severely threatened, the boulders to be spaced 7' apart. As part of the Edgewater Historic District Tree Planting that the Commission approved in February, three American elm trees are being donated for planting in this park. They are partly funded by the Elm Research Institute / Van Buren Grant received for this project, and partly funded by donations from Gina DeLaruelle, in honor of her father, Tina Assimos, and Lynn Patrick. These trees can be approved as part of the general Certificate of Appropriateness that will accompany planting of the street trees for the project, or can be listed on this Certificate of Appropriateness for the benches or boulders. THE HISTORIC PRESERVATION COMMISSION OF SOUTH BEND & ST. JOSEPH COUNTY MONTHLY MEETING MINUTES March 18, 2002 MEMBERS PRESENT: MEMBER ABSENT: 7 Floor, Commissioner's Conference Room County -City Building, South Bend, IN Joann Sporleder, Catherine Hostetler, Richard Morrison, Gerald Ujdak, John Oxian, Mary Jane Chase, Martha Choitz Richard Helmus STAFF PRESENT: Karen - Hammond -Nash, Assistant Director Thomas Bodnar, City Attorney Wayne Doolittle, Inspector ALSO PRESENT: Teri & Tom Evons, Mary & John Graham, Kathryn Anderson I. CALL TO ORDER CATHERINE HOSTETLER: Called meeting to order at 7:30. II. PUBLIC HEARING A. CERTIFICATES OF APPROPRIATENESS 1. 2002 -0305; 1321 East Wayne Street South; addition. KAREN HAMMOND -NASH: The applicant seeks to build an 18' wide by 30' long addition to the (North East) corner of their home. Staff recommends approval. The staff does, however, have three concerns regarding the proposal, as it is presented. 1. The original window sills are cast concrete, and the new window sills are proposed to be brick. Staff recommends that the new window sills be cast concrete like the existing ones. 2. The existing character defining detail over and around the back door will be lost. The gabled hood is not extra special, but the brackets supporting it are. We recommend re -using them, if possible. 3. The roof of the proposed addition would cut across an upstairs window, and the proposal is to build a sort of notch in the new roof, over the new breakfast room, to accommodate the window. The notch is actually a rather clever solution, and not bad looking, in itself. However, we are not sure that it really solves the problem regarding the window, because the view of and from the window will remain obscured. We do not know whether structural constraints would allow moving the existing upstairs window several feet to the side, so that it is not blocked by I roofline and chimney. If moving the Northeast upstairs window is possible, and not ruinously expensive, then we would recommend that. 4. We note that the addition is so large that it significantly alters the ratio of house to lawn that was considered desirable at the time the houses here were built. However, we understand from the architect that the Evons' main purpose in proposing this addition is to acquire a room bigger than the existing dining room, living room, and sunroom, to accommodate bigger parties. Therefore reducing the size of the proposed addition would prevent it from accomplishing the owner's purposes. We recommend approval of the addition as requested, and also of the proposed new 18' radius quarter round patio and adjoining hot -tub area, as shown in the drawing accompanying the application, in spite of the serious reduction of remaining lawn. The fine detail of the plan presented shows the great amount of care and work that the architect and the Evons family has put into it. All building materials proposed are to match the original materials, including roofing, brick and the brickwork over the windows, window openings and frames, and wooden trim, entablature, gable returns and eave troughs. Additionally, the gable end of the new addition is to have a corbelled brick chimney with two chimney pots, identical to the chimneys on either gable end of the existing house, except shorter in proportion as the addition will be shorter than the original house. The only significant difference, aside from the window sills, is that the windows in the new wing are proposed to be placed in pairs, instead of singly. Staff finds this appropriate, because the new room is to be larger in scale than the existing rooms. The North facing French doors and outside grill /fireplace, while very different from the original, will be very lovely and appropriate. Discussion was then held between Mr. Tom Evons and commission members, where questions were asked and answered about the addition he is proposing to add onto his house. JOHN OXIAN: I will make a motion that the project be approved under the earlier recommendations made by the staff. GERALD UJDAK: Seconds the motion and the motion carries unanimously. 2. 2002 -0311; 226 Hammond Place; windows, eaves & soffits. KAREN HAMMOND -NASH: This application has been submitted by mail. I have not succeeded in contacting the owners by telephone for inquires about their specific plans. I included a copy of the application with the staff report. Mr. Doolittle went out to the property and took photos of the house today. The following repairs need to be made to the property. 1. Replace windows that are broken. 2. Fix or replace the eaves troughs that have fallen off the house. 3. Replace the rotted soffits. These items should be approved. Since I was unable to get in touch with the owners, I was unable to include what type of materials the owners intend to use to have these replacements made. JOHN OXIAN: We can either table this or we can approve what we feel would be the proper replacements for these items. KAREN HAMMOND -NASH: I spoke with Michele Gelfman and Julia DesLauriers, who is the liaisons from that district, and both of them informed me that there had been some tenants that had lived in that house and had completely destroyed the house. City officials notified the landlords that until the necessary repairs are made that the house is not to be occupied. JOHN OXIAN: I will make a motion that the following repairs be done to this property: 1. That the soffits be repaired with the proper aluminum covers. 2. That the windows be repaired according to the windows that are already there. 3. That the gutters be identical to the ones that are already there. MARTHA CHOITZ: Seconds the motion and the motion carries unanimously with Richard Morrison opposing. RICHARD MORRISON: My reason for opposing this motion is because we have no guarantee, the way I understand the circumstance that anybody is responsible for doing anything that we prescribe. I would like to see this tabled and a registered letter sent to the owners informing them that this has been tabled until we know who, when, and what they are going to do if we recommend the things that John has recommended. Right now you have nobody to hold responsible for getting these repairs done. I think the owners ought to be notified that we are tabling this until we hear more details from them and have a commitment from them. JOHN OXIAN: The reason why I made my motion the way I did is because if Code Enforcement goes down there and requires the owners to do certain repairs, they will have already received our opinion of what we would like to see repaired. If they come in there and ask for something on and beyond what we have stated or make changes, they will not be able to do this until they come before the commission again. B. LOCAL LANDMARK, SECOND READING The Junior League House, 130 Park Lane, South Bend JOHN OXIAN: The letter that you have received is something that came after we had approved to send this house down for land marking. I have no idea what they are talking about concerning a new location for Bartlett Street. The only location I am aware of is the location that has already been denied. I did ask Karen to find out about this proposed new location of Bartlett Street. I am not sure if she was able to find out anything or not. KAREN HAMMOND -NASH: I did contact the mayor's office and asked for information on the new proposal. The mayor's staff told me that there was a new proposal for moving Bartlett Street, but they said that the mayor's office did not have any drawings of the plan and that the drawings were only available through Carl Littrell's office. I called Carl Littrell's office and I spoke to several very nice secretaries, but I have been unable to obtain the proposed new drawings. Mr. Foti informs me that he and the Junior League are both very much in favor of the Junior League House being designated a landmark. In fact, they have even signed off on a proposed form of wording to the ordinance. They also feel they cannot support this at the present time until they know where Bartlett Street is going to be located for sure. 3 If The Junior League House is made into a landmark, then as far as I know this does not have an impact on what the city can or cannot do with Bartlett Street. I am told it would have drawings for access to and from the site. My understanding is that the Bartlett Street proposal number three does not impact Leeper Park. If it does not impact Leeper Park it may not necessarily come before us. JOANN SPORLEDER: I move that we proceed with the landmark status of the Junior League House located at 130 Park Lane with the most appropriate expedition as possible. RICHARD MORRISON: Seconds the motion and the motion carries unanimously. III. REGULAR BUSINESS A. Approval of Minutes B. Treasurer's Report KAREN HAMMOND -NASH: Wayne received information, I believe, Friday to the effect that if we were to seek funding from the city to pay for part or all of Wayne's salary and if we were to get our justification for leave for that in by the last of March that there is a possibility that it might be able to be considered favorable. WAYNE DOOLITTLE: That information was from Kathy Cekanski - Ferran, who suggested that if you are interested in proposing an increase to the budget that it needs to be done before the end of March. The reason for this is the proposal can be put into the controller's office and can be considered in the next budget year. You should go ahead and make a proposal because of the amount of work the commission does inside the city of South Bend as opposed to what we do in the county. The city is not pulling their fair share of what the commission does and because of that we should ask for more funding. This will be for the budget year of 2003. KAREN HAMMOND -NASH: This matter came up on Friday and I wanted to get some kind of direction from the commission as to whether or not this is an appropriate project for me to work on. If the commission does wish me to work on and submit a proposal it would need to be submitted prior to the next commission meeting. C. STAFF REPORTS: 1. C. of A. Approvals 2. Leeper Park Beautification Committee JOHN OXIAN: We should be having another committee meeting this coming month on Leeper Park. What we did at the last meeting was that we discussed the following important points: 1. How we can spend some of the $50,000.00 and also get matching grants. 2. How the money could be spent on street lights, park benches, paths and sidewalks, and fountains. 3. The rebuilding of the Powell house and how Memorial Hospital thought that it was a very good idea because we were not going to be using any of the q $50,000.00 Memorial has already given the committee the $50,000.00. Even though it says Leeper Park what has happened is that the outfit that is doing this is also telling us what Memorial Hospital's interest is between the areas of not only Leeper Park but almost all the way up to LaSalle Street between Lafayette and St. Joseph Street. The $50,000.00 is specifically for Leeper Park. The responsibility for spending this money for Leeper Park has not just been given to the commission alone. The hospital in cooperation with other groups, have decided who the chairman would be and who the representative on the committee would be. There was further discussion held among commission members about the $50,000.00 dollar grant that was given by Memorial Hospital for Leeper Park. What responsibility if any the commission will have in regards to this grant money being spent for the park. When the Leeper Park Beautification Committee is scheduled to meet on this matter and what additional points if any still need to be discussed at this committee meeting regarding this matter. 3. Elm Tree Project, Edgewater Historic District KAREN HAMMOND -NASH: The Elm Tree Project in Leeper Park is slowly proceeding. We had a meeting scheduled with the city forester for Friday, but unfortunately an illness in his family made it necessary for him to cancel. We have decided to meet instead tomorrow morning at 8:30 a.m. at Tina Assimos's house to do a walking survey of the Edgewater neighborhood and see if the recommendations of the forester to see where trees are most needed and will be most appropriate. 4. Street Light Project, Chapin Park National Registry District. KAREN HAMMOND -NASH: The commission directed staff at the last meeting to ask for actual bid from Sibley Foundry regarding what they would charge and what their minimum order would be for recasting the Park Avenue lights. The commission has not got that bid back from them yet. When I put the agenda together I was expecting that we would have that bid and I would be able to present this bid to the commission pursuant to your instructions. A 5. Inspector's Report: Oliver Township WAYNE DOOLITTLE: We are starting a review of the surveys that were done in the county. The first one I had was in 1985, which is this particular one that we have in Karen's report for 2000. What I am doing is trying to match what is in both books. There are a number of mistakes in both books. The addresses are wrong, and there are some that are listed in the book and are not on the map. I have started the methodical process of going through both of the books and trying to figure out which one of these is right., Since 1985 we have lost any number of structures that were originally in the first county survey. These structures have either been torn down or replaced by new homes. I have spent two days in Olive Township trying to figure out where these structures are. A lot of the addresses do not help me much. I am taking photographs of each of the current structures and listing their addresses. There's a list I probably should have made out for you for the number of homes that are listed that are no longer there. I was noticing today that there was .r a school house supposedly listed at the corner of Tulip and Fillmore Road. The school house is listed in only one of the books and is not listed on the map. I drove by that area and I don't recall seeing the school house. I have made a methodical drive through every country road trying to match these addresses up some how. I am using the existing records and pictures to help me also. I will eventually get through the whole county. JOHN OXIAN: The reason why that survey is called "interim" is because the state wanted this information right away. When we sent the state this information, I left it open as interim because I knew there were a number of mistakes that had been made in this survey. The year stated on the survey is not right because there have been only two county surveys done, one was in 1975 and the other one was done the other day. The only thing that this survey did was make corrections over time. Since the first survey was done in 1975, you are going to find a lot of things missing between 1975 and the last survey that you did. In that book there should be bigger maps with that which the Westerly Group sent that should help you. Instead of using that book you should use the bigger maps and Rhonda should tell you where they are and then you can use those instead. What Rhonda did was she took from the bigger maps and reduced them and put them in that book. WAYNE DOOLITTLE: I did find one house that we haven't followed up on yet that I thought was rather interesting. It was on Earley Road. We have two houses that are listed on Earley Road, but this house is not listed on Earley Road and it is definitely an older structure with original shutters on it. I also noticed that this structure is in very bad shape. I could not find it listed in any of my other reference materials. The structure is located in the 33000 block. IV. HEARING OF VISITORS (No visitors spoke at this time) V. OLD BUSINESS 1. Enforcement Ordinances and Procedures KAREN HAMMOND -NASH: I was directed by the commission at our last meeting to inquire of Kathy Davis whether she would be willing to support a proposal that the enforcement matters be heard by their hearing officer. Mrs. Davis called me to say that while in principle she would have no objection that it would be absolutely unworkable at the present time because their budget and their contract with their hearing officer pays him to do approximately half the work that he is actually doing. It is in his contract that he is to hear no more than eight cases per afternoon when he comes into these hearings. He in fact does 16 or 20 hearings instead and the department does not have the budget to pay him for the additional hearings that he does. The department also does not have a budget for an additional transcriptionist or recorder. I also do not know how much the department pays him. JOHN OXIAN: What you should do then is find out what they pay him because as I can imagine now, I doubt whether we would have one or two hearings down there a year. What we have to do is find out what the cost is because in all the years that I have been sitting here on the commission, I can only think of two or three times we would have had to go before a hearing officer before we went to court which we hardly ever did anyway. N KAREN HAMMOND -NASH: So your instructions for me is to find out approximately what it costs the department to actually do each case that is before them. If we do find out what the salary is per year, what use do you wish me to make of this information then? Further discussion was then held among commission members and the following points were discussed: 1. What the commission should do with the information that they receive from the Code Enforcement Office. 2. What steps if any the commission should take to enable the limited number of cases that the commission would bring each year could be heard by a code enforcement officer. 3. John asked Karen to set up a meeting between him and Kathy Davis so that they could discuss this matter in further detail. 2. Election of Officers GERALD UJDAK: The report of the nominating committee which consists of me and Mary Jane Chase is as follows: 1. President — John Oxian 2. Vice - President — Gerald Ujdak 3. Treasurer — Mary Jane Chase 4. Secretary — Catherine Hostetler KAREN HAMMOND -NASH: Staff has been informed that all of the nominees have indicated their willingness to serve if elected. RICHARD MORRISON: I move that the nominations be closed. JOANN SPORLEDER: Seconds the motion and the motion carries unanimously. 3. Election of Standing Committees JOHN OXIAN: The Standing Committees I am going to keep just the same way they are now unless some of you want to change around. Except for certain commission members that are no longer with us. VI. NEW BUSINESS 1. Resolutions regarding Leeper Park and Bridge KAREN HAMMOND -NASH: A proposal has been made that the commission might want to make a resolution setting forth the general position as to what sort of things might be acceptable or not acceptable as a matter of principle regarding Leeper Park or Leeper Bridge. That other entities in the City or of the city would be informed before making plans regarding what sort of things would or wouldn't be approved. A discussion was then held among commission members about this resolution regarding what changes should be made in Leeper Park and with Leeper Park Bridge. What possible part if any the commission should play in this resolution. RICHARD MORRISON: Why don't we let the staff set down the ordinances as they have heard them tonight including any other concerns that we might have? For anybody else that has any special concerns see that Karen gets a call from you so that your special concerns can be added to this list. I think that we should also do as John suggested and circulate the list to all the commission members. JOANN SPORLEDER: I second this motion and the motion carries unanimously. 2. Employing a summer intern KAREN HAMMOND -NASH: Our applicant for summer internship, whose resume you have here, is Kathryn Anderson and she is here tonight. Kathryn Anderson then speaks to the commission about her education background and her experience and qualifications that make her a good candidate for the position of summer intern. She is a Notre Dame University student, hoping to attend graduate school for the Historic Preservation field. RICHARD MORRISON moved that the Commission engage Ms. Anderson's services as summer intern. JOANN SPORLEDER seconded the motion. All commission members agreed unanimously to accept Kathryn Anderson for the position for summer intern. JOHN OXIAN: I make a motion to adjourn our meeting. JOANN SPORLEDER: Seconds the motion and the motion carries unanimously. Meeting adjourns at 10:00. 0 c 9 April 2002 John Oxian, President Historic Preservation Commission 227 West Jefferson Blvd. South Bend, IN 46601 -1830 Dear Mr. Oxian: As friends and neighbors of the late C.A. Mott family, we are requesting that the Historic Preservation Commission consider designating the Mott family home at 2733 Lincoln Way West as a Local Historic Landmark. This request is based upon 1) the char- acter of the house and its location in an older residential neighborhood, and 2) the notable careers and community involve- ment that is now regarded as civil rights work of Dr. C.A. Mott and his wife Josephine, a registered nurse. We believe that this designation will help preserve the neighborhood as well as bring needed attention to the struggles and, importantly, to the achieve- ments of African - Americans in South Bend. - Both Dr. Mott and his wife played significant roles in the African - American and South Bend communities. Having completed his medical studies at Meharry Medical Center, a historically black medical school in Nashville, TN, Dr. Mott was the first African - American to complete his internship at St. Joseph's Hospital -South Bend. As a physician, he was a staff member of Memorial, St. Joseph's, and Osteopathic hospitals. He was also a member of the St. Joseph County Medical Association as well as the American and National Medical Associations. He and his wife,. also a graduate of Meharry, formed the first African - American doctor -nurse team to practice in South Bend. Mrs. Josephine Mott was especially known for her volunteer work. A friend of the Mott family, Ms. Cecelia Doats, recently,tbld me that she was "involved in everything." Mrs. Mott was a member of the retired Nurses' Association, the St. Joseph Medical Center Auxiliary, and the St. Joseph County Medical Auxiliary. She served as a board member of the Visiting Nurses Association and worked with the March of Dimes and the Red Cross. Another close friend of the family, Mr. C.T. Williams, related how Dr. and Mrs. Mott spon- sored his wife from Cuba when he was a young man. Mr. Williams also referred to Mrs. Mott's community efforts when he said: "she was volunteering til the day she died." The Motts actively participated in the life of St. Augustine's Roman Catholic Church, the first African - American church in South Bend, dedicated on June 15, 1941, and located at 1235 W. Washington. .r. Significantly, Dr. _Mott was a- founder -and trustee -of the church. - Mrs. Mott, remembers Ms. Doaks, worked in the church Soup Kitchen and regularly helped with the day -to -day maintenance and upkeep of the church in its early years. Reviewing the careers and successes of Dr. Mott and his wife, one must recognize that mubh 6f "this the 1940s,.50s, and early 60s, years of blatant and hidden segregation and discrimina- tion, even in the medical community. For example, for many years the hospitals refused to hire African- American nurses. Given these and other obstacles, one can only marvel at what the Motts were able to accomplish. Mr. Mott died in 1971 and Mrs. Mott in 1988. We hope this letter will of the proposed landmark NAACP has also expressed This proposal for a Loca the Board of the LaSalle monthly meeting on April persuade the Commission of'the importance designation. The local chapter of the interest in this issue. L Historic Landmark will be presented to Area Neighborhood Association at their 20. If we can be of further assistance, please contact us. Thank you. Sincerely, t Thomas J. Hudak, Ph.D. 2805 Humboldt St. (owner) Member, LaSalle Neighborhood Association James D. Hudak 2805 Humboldt St. (owner) Member, LaSalle Neighborhood Association ___Yassin Al -shawi 2136 -02- - -- Location: 2733 Lincolnway West City of South Berid STAFF REPORT April 8, 2002 REOUESTED ACTION: The petitioners are requesting a zone change from " A " Residential and "B" Residential, " A " Height and Area to "C" Commercial, " A " Height and Area to allow a used car lot. EXISTING LAND USE: The property currently contains a single - family home and vacant land. SURROUNDING LAND USE AND ZONING: Located to the north are single - family homes zoned " A " Residential, "a" height and area; to the east are single - family homes zoned " A " Residential, "a" height and area and vacant property zoned "C" Commercial, "a" height and area; to the south across Lincolnway West are single - family homes zoned "B" Residential, "a" height and area; and to the west across Eclipse Place are single - family homes zoned "B" Residential, "a" height and area. ACCESS: Access to the site is from both Eclipse Street and Lincolnway West. WATER SOURCE /SEWAGE DISPOSAL: Water and sewer are available to the site. DRAINAGE: The drainage has not been addressed by the petitioner. SITE DATA: The total site to be rezoned is 21,857 square feet. Of that, the buildings will occupy 3,318 square feet, or 15 percent of the site; the parking and drives will occupy 7,704 square feet, or 34 percent of the site; and 11,046 square feet or 51 percent of the site will remain as open space. ENVIRONMENTAL DATA: A check of the Agency's maps indicates that no public wells, flood hazards, wetlands or environmental hazard areas are present. SITE PLAN: The site plan is preliminary. AGENCY COMMENTS: A Special Exception will be necessary for the residential portion of this building if this site is rezoned to "C" Commercial by the Common Council. The City Engineer commented that: 1. the site plan is not correctly drawn; 2. there is no petition currently to vacate the existing alley; and 3. this petition conflicts with the zoning plan of the Lincolnway West Steering Committee and therefore recommends that this petition be denied. The Historic Preservation Commission has commented that they will be placing 2733 Lincolnway West on their April 15 Agenda for r-AA I STAFF REPORT April 8, 2002 first reading recommending that this site, the Mott family home, be designated as a Local Historic Landmark at the request of the LaSalle Area Neighborhood Association. PRELIMINARY STAFF RECOMMENDATION: Based on information available prior to the public hearing, the staff recommends that this petition be sent to the Common Council with an unfavorable recommendation. This property is located in a predominately residentially zoned and used area. In the staff's opinion, future commercial development should involve the reuse of existing commercial property, rather than infringing on the remaining residential areas. Furthermore, the proposed petition is not consistent with the land use and zoning plans that are being formulated by the City and the Land Use and Appearance Subcommittee of the Lincolnway West Steering Committee. The proposed use and zoning for this property is expected to remain residential. In addition, there is conflicting information regarding the status of the east /west alley between Lots 5 and 6 and Lot 17. The City Engineering Department has stated that the alley is not vacated, while Schedule A of the Title Insurance Policy states that the alley is vacated. The staff requested further proof that the alley is indeed vacated, but has yet to receive any additional information. It should also be noted that the required screening is not currently shown on the site plan. This information along with other changes to the present site plan will need to be made prior to final site plan approval, if this petition is approved. W y a CALHOUN d y to .y ST. 0 °l�J c tic C31IfidtIIIIIIIII Z* HUMBOLDT ? 6 ' ., fi o- y t++ I o IGREENE ST. W y o 1111111 �� 1 1 I BONDS AVE. 111111 HARTZER c Illillo i V I I I �C7I I( I REZONING E3 - ST. 11 4-- C-s *4� ST. u , AVE. Illilll�lilllllllllllili� I I I 1111111� 1 � I I I I( I I I IW FROM: "A" RESIDENTIAL, "A" HEIGHT & AREA, AND "B" RESIDENTIAL, "A" HEIGHT & AREA TO: "C" COMMERCIAL, "A" HEIGHT & AREA SOUTH BEND EXISTING ZONING "A" RESIDENTIAL "B" RESIDENTIAL "C" COMMERCIAL "E" HEAVY INDUSTRIAL ETITION AREA � L �Lu c - I a ® Lu _ - -_ A.s Cm W ® W 4 APO # 2136 -02 0 200 3 00 s I Graphic Scale PETITION AREA rii /iiii Re0ofution of tfir biotoric Breoerbation QContntiooion of boutb 35enb anb Saint 3'oomb Countp Inbiana At the April 15, 2002 Meeting of the Historic Preservation Commission of South Bend and Saint Joseph County: Whereas: This Commission is a Certified Local Government concerned with the preservation of local history, and especially with the preservation of local landmarks and local historic districts; and Whereas: Edgewater Local Historic District in the City of South Bend is a primarily residential neighborhood of about 80 homes and small businesses on the banks of the Saint Joseph River; and, Whereas: the Edgewater neighborhood lost most of the American Elm Trees lining its streets and avenues during the Dutch elm blight of the 1960s, and replacement forestry has been unplanned, sporadic and often unsuccessful up to this point,; and, Whereas: The generosity of the Van Buren Foundation, in conjunction with the Elm Research Institute, in contributing matching funds for the purchase of three dozen native species, disease resistant, American Elm Trees, has enabled a planned and collective replanting of these fine trees in the Edgewater Local Historic District. Now Therefore: This Historic Preservation Commission is deeply grateful to the kind philanthropy of the Van Buren Foundation for helping to restore an endangered native species to one of our historic neighborhoods. John H. Oxian, President Mary Jane Chase, Treasurer Martha Choitz Gerald Ujdak, Vice President Catherine Hostetler, Secretary Richard Helmus April 15 2002 Richard Morrison 9 April 2002 John Oxian, President Historic Preservation Commission 2 27 West Jefferson Blvd. South Bend, IN 46601 -1830 Dear Mr. Oxian: As friends and neighbors of the late C.A. Mott family, we are requesting that the Historic Preservation Commission consider designating the Mott family home at 2733 Lincoln Way West as a Local Historic Landmark. This request is based upon 1) the char- acter of the house and its location in an older residential neighborhood, and 2) the notable careers and community involve- ment that is now regarded as civil rights work of Dr. C:A. Mott and his wife Josephine, a registered nurse. We believe that this designation will help preserve the neighborhood as well as bring needed attention to the struggles and, importantly, to the achieve- ments of African- Americans in South Bend. Both Dr. Mott and his wife played significant roles in the-African- American and South Bend communities. Having completed his medical studies at Meharry Medical Center, a historically black medical school in Nashville, TN, Dr. Mott was the first African - American to complete his internship at St. Joseph's Hospital -South Bend. As a physician, he was a staff member of Memorial, St. Joseph's, and Osteopathic hospitals. He was also a member of the St. Joseph County Medical Association as well as the American and National Medical Associations. He and his wife, also a graduate of Meharry, formed the first African - American doctor -nurse team to practice in South Bend. Mrs. Josephine Mott was especially known for her volunteer work. A friend of the Mott family, Ms. Cecelia Doats, recently',told'me that she was "involved in everything." Mrs. Mott was a member of the retired Nurses' Association, the St: Joseph Medical Center Auxiliary, and the St. Joseph County Medical Auxiliary. She served as a board member of the Visiting Nurses Association and worked with the March of Dimes and the Red Cross. Another close friend of the family, Mr. C.T. Williams, related how Dr. and Mrs. Mott spon- sored his wife from Cuba when he was a young man. Mr. Williams also referred to Mrs. Mott's community efforts when he said: "she was volunteering til the day she died." The Motts actively participated in the life of St. Augustine's Roman Catholic Church, the first African- American church in South Bend, dedicated on June 15, 1941, and located at 1235 W. Washington. Significantly, Dr. Mott was a founder and trustee of the church. Mrs. Mott, remembers Ms. Doaks, worked in the church Soup Kitchen and 'regularly helped with the day -to -day maintenance and upkeep of the church in its early years. - Reviewing the careers and successes of Dr. Mott and his wife, one must recognize that much 6f "this..occurred _ in the 1940s,.50s, and early 60s, years of blatant and hidden segregation and discrimina- tion, in the medical community. For example, for many years the hospitals refused to hire African - American nurses. Given these and other obstacles, one can only marvel at what the Motts were able to accomplish. Mr. Mott died in 1971 and Mrs. Mott in 1988. We hope this letter will persuade the Commission of the importance of the proposed landmark designation. The local chapter of the NAACP has also expressed interest in this issue. This proposal for a Local Historic Landmark will be presented to the Board of the LaSalle Area Neighborhood Association at their monthly meeting on April 20. If we can be of further assistance, please contact us. Thank you. Sincerely, Thomas J. Hudak, Ph.D. 2805 Humboldt St. (owner) Member, LaSalle Neighborhood Association r C.b, James D. Hudak 2805 Humboldt St. (owner) Member, LaSalle Neighborhood Association FIN14X SAINT JOSEPH COUNTY RUN DATE 4/02/2002 PAGE 74 LOCATION BUDGET REPORT REPORT DATE 3/31/2002 7 001 COUNTY GENERAL 037 HISTORIC PRESERVATION ACCOUNT NO 11075 000 ASST. DIRECTOR GENERAL GOVT. 11309 000 HISTORIC PRESERVATION ADMIN. GENERAL GOVT. 10000 TOTAL 21030 000 OFFICE SUPPLIES GENERAL GOV'T. 22010 000 GAS OIL & LUBRICANTS GENERAL GOVT. 22120 000 GARAGE & MOTOR SUPPLIES GENERAL GOV'T. 20000 TOTAL 116 000 OTHER CONTRACTUAL SERVICES GENERAL GOVT. 32020 000 TRAVEL GENERAL GOVT. 32050 000 INSTRUCTION & TRAINING GENERAL GOV'T. 32200 000 TELEPHONE GENERAL GOVT. 32350 000 POSTAGE , GENERAL GOV'T. 33010 000 PUBLICATION OF LEGAL NOTICES GENERAL GOVT. 33100 000 PRINTING GENERAL GOV'T. 37100 000 AUTO LEASE GENERAL GOVT. 000 DUES & SUBSCRIPTION GENERAL GOV'T. UNEXPENDED BALANCE /PCT 18,238.48 76.92 % 26,923.10 76.92 X 45,161.58 76.92 x 4,966.54 86.50 % 1,000.00 100.00 % 655.12 93.59 X 6,621.66 88.98 X 45,413.00 92.36 X 1,952.25 97.61 % 1,000.00 100.00 % 2,160.00 100.00 % 1,893.28 94.66 % 465.89 93.18 X 19,612.72 87.31 % 3.854.80 100.00 X 1,378.10 91.87 X UNENCUMBERED APPROPRIATION ENCUMBRANCE EXPENDITURE BALANCE /PCT 23.710.00 0.00 5,471.52 18.238.48 76.92 % 35,000.00 0.00 _ 8,076.90 26,923.10 76.92 X 58,710.00 0.00 13,548.42 45,161.58 76.92 % 5,741.46 18.30 774.92 4,948.24 86.18 % 1.000.00 0.00 0.00 1,000.00 100.00 % 700.00 0.00 44.88 655.12 93.59 % 7,441.46 18.30 819.80 6,603.36 88.74 % 49.170.00 0.00 3,757.00 45,413.00 92.36 X 2,000.00 0.00 47.75 1,952.25 97.61 % 1,000.00 0.00 0.00 1,000.00 100.00 % 2,160.00 0.00 0.00 2,160.00 100.00 x 2,000.00 0.00 106.72 1,893.28 94.66 X 500.00 0.00 34.11 465.89 93.18 % 22,463.89 0.00 2,851.17 19,612.72 87.31 X 3,854.80 0.00 0.00 3,854.80 100.00 % 1,500.00 0.00 121.90 1,378.10 91.87 X UNEXPENDED BALANCE /PCT 18,238.48 76.92 % 26,923.10 76.92 X 45,161.58 76.92 x 4,966.54 86.50 % 1,000.00 100.00 % 655.12 93.59 X 6,621.66 88.98 X 45,413.00 92.36 X 1,952.25 97.61 % 1,000.00 100.00 % 2,160.00 100.00 % 1,893.28 94.66 % 465.89 93.18 X 19,612.72 87.31 % 3.854.80 100.00 X 1,378.10 91.87 X FIN14X SAINT JOSEPH COUNTY RUN DATE 4/02/2002 PAGE 75 LOCATION BUDGET REPORT REPORT DATE 3/31/2002 001 COUNTY GENERAL 111 037 HISTORIC PRESERVATION ACCOUNT NO 39750 000 DATA PROCESSING GENERAL GOVT. 30000 TOTAL 44250 000 OFFICE MACHINES GENERAL GOVT. 40000 TOTAL LOCATION TOTAL INVESTMENT ACCOUNTS TRANSFER ACCOUNTS UNENCUMBERED UNEXPENDED APPROPRIATION ENCUMBRANCE EXPENDITURE BALANCE /PCT BALANCE /PCT 5.000.00 0.00 36.00 4,964.00 4,964.00 99.28 - X 99.28 X 89,648.69 0.00 6,954.65 82,694.04 82,694.04 92.24 X 92.24 X 1,066.00 112.00 1,899.00 945.00- 833.00- 88.65- X 78.14- % 1,066.00 112.00 1.899.00 945.00 - 833.00- 88.65- X 78.14- X 156,866.15 130.30 23,221.87 133,513.98 133,644.28 85.11 X 85.20 X 0.00 0.00 23,221.87 FIN14X SAINT JOSEPH COUNTY RUN DATE 4/02/2002 PAGE 26 OUTSTANDING PURCHASE ORDERS BY FUND /LOC /ACCT /OBJ /PO AS OF: 3/31/2002 001 COUNTY GENERAL 037 HISTORIC PRESERVATION P.O. VENDOR P.O. NUMBER NUMBER VENDOR NAME BUDGET CODE DATE AMOUNT 078574 000902 MARKING SOLUTIONS INC. 001 21030 000 037 12/06/2001 18.30 079533 006158 COMMERCIAL OFFICE 001 44250 000 037 2/14/2002 112.00 FUND /LOC TOTAL 130.30 FIN40X SAINT JOSEPH COUNTY CURRENT COMBINED LEDGER RUN DATE: 4/02/2002 PAGE 177 FUND: 001 COUNTY GENERAL FOR 1/01/2002 THRU 3/31/2002 LOC: 037 HISTORIC PRESERVATION PyDst 3/08/2002 EFFECTIVE TRAN TRAN 3/21/02 CLM 1,346.15 PO#000000 VEN#005528COUNTY PAYROLL BK#008 CHK#789761 PyDst 3/22/2002 CODE DATE DATE TYPE AMOUNT OTHER DATA ESTIMATED REV 001.02711.000.037 REIMBURSEMENTS GENERAL GOVT. HISTORIC PRESERVATION UNEXPENDED BAL UNENCUMB BAL 001.02711.000.037 REIMBURSEMENTS GENERAL GOVT. HISTORIC PRESERVATION 0.00 2,692.30 ESTIMATED REV RECEIPTS UNRECV REV BAL APPROPRIATION. ENCUMBRANCE EXPENDITURE UNEXPENDED BAL UNENCUMB BAL CUR 0.00 0.00 0.00 0.00 GENERAL GOVT. HISTORIC PRESERVATION TOT 28,396.00 0.00 28,396.00 0.00 0.00 0.00 0.00 0.00 001.05600.000.037 REFUNDS GENERAL GOVT. HISTORIC PRESERVATION INV #198494 3/31/2002 001.05600.000.037 REFUNDS GENERAL GOVT. HISTORIC PRESERVATION Po ESTIMATED REV 'RECEIPTS UNRECV REV BAL APPROPRIATION ENCUMBRANCE EXPENDITURE UNEXPENDED BAL UNENCUMB BAL CUR 0.00 0.00 0.00 0.00 UNEXPENDED BAL TOT 0.00 2.854.80 2,854.80- 0.00 0.00 0.00 0.00 0.00 001.05602.000.037 RETURN OR VOIDED CHECKS GENERAL GOVT. HISTORIC PRESERVATION TOT 0.00 001.05602.000.037 RETURN OR VOIDED CHECKS GENERAL GOVT. HISTORIC PRESERVATION 0.00 5,741.46 18.30 774.92 4,966.54 ESTIMATED REV RECEIPTS UNRECV REV BAL APPROPRIATION ENCUMBRANCE EXPENDITURE UNEXPENDED BAL UNENCUMB BAL CUR 0.00 0.00 0.00 0.00 TOT 0.00 19,463.89 19,463.89- 0.00 0.00 0.00 0.00 0.00 001.06500.000.037 NON- IDENTIFIED REVENUE GENERAL GOVT. HISTORIC PRESERVATION UNENCUMB BAL CUR 0.00 001.06500.000.037 NON- IDENTIFIED REVENUE GENERAL GOVT. HISTORIC PRESERVATION 0.00 0.00 ESTIMATED REV RECEIPTS UNRECV REV BAL APPROPRIATION ENCUMBRANCE EXPENDITURE UNEXPENDED BAL UNENCUMB BAL CUR 0.00 0.00 0.00 0.00 TOT 0.00 2,159.76 2,159.76- 0.00 0.00 0.00 0.00 0.00 11075.000.037 ASST. DIRECTOR GENERAL GOVT. HISTORIC PRESERVATION 3/07/2002 3/07/02 CLM 911.92 PO#000000 VEN#005528COUNTY PAYROLL BK#008 CHK#787805 PyOst 3/08/2002 3/21/2002 3/21/02 CLM 911.92 PO#000000 VEW05528COUNTY PAYROLL BK#008 CHK #789757 PyDst 3/22/2002 001.11075.000.037 ASST. DIRECTOR GENERAL GOV'T. HISTORIC PRESERVATION ESTIMATED REV RECEIPTS UNRECV REV BAL APPROPRIATION ENCUMBRANCE EXPENDITURE UNEXPENDED BAL UNENCUMB BAL CUR 0.00 0.00 0.00 1,823.84 TOT 0.00 0.00 0.00 23,710.00 0.00 5,471.52 18,238.48 18,238.48 001.11309.000.037 HISTORIC PRESERVATION ADMIN. GENERAL GOV'T. HISTORIC PRESERVATION 3/07/2002 3/07/02 CLM 1,346.15 PO#000000 VEN#005528COUNTY PAYROLL BK#008 CHK #787809 PyDst 3/08/2002 3/21/2002 3/21/02 CLM 1,346.15 PO#000000 VEN#005528COUNTY PAYROLL BK#008 CHK#789761 PyDst 3/22/2002 001.11309.000.037 HISTORIC PRESERVATION ADMIN. GENERAL GOVT. HISTORIC PRESERVATION ESTIMATED REV RECEIPTS UNRECV REV BAL APPROPRIATION ENCUMBRANCE EXPENDITURE UNEXPENDED BAL UNENCUMB BAL CUR 0.00 0.00 0.00 2,692.30 TOT 0.00 0.00 0.00 35,000.00 0.00 8,076.90 26,923.10 26,923.10 001.21030.000.037 OFFICE SUPPLIES GENERAL GOVT. HISTORIC PRESERVATION 3/05/2002 3/05/02 CLM 39.87 PO#079514 VEN#006158COMMERCIAL OFFICE BK#008 CHK#787128 INV #198494 3/31/2002 12/06/01 PO /BAL 18.30 PO#078574 VEN#000902 MARKING SOLUTIONS INC. Po 001.21030.000.037 OFFICE SUPPLIES GENERAL GOVT. HISTORIC PRESERVATION ESTIMATED REV RECEIPTS UNRECV REV BAL APPROPRIATION ENCUMBRANCE EXPENDITURE UNEXPENDED BAL UNENCUMB BAL CUR 0.00 0.00 0.00 39.87 TOT 0.00 0.00 0.00 5,741.46 18.30 774.92 4,966.54 4,948.24 01.22010.000.037 GAS OIL & LUBRICANTS GENERAL GOVT. HISTORIC PRESERVATION I 112010.000.037 GAS OIL & LUBRICANTS GENERAL GOVT. HISTORIC PRESERVATION ESTIMATED REV RECEIPTS UNRECV REV BAL APPROPRIATION ENCUMBRANCE EXPENDITURE UNEXPENDED BAL UNENCUMB BAL CUR 0.00 0.00 0.00 0.00 TOT 0.00 ..................................................................................................... 0.00 0.00 1,000.00 0.00 0.00 1,000.00 ............................... 1,000.00 FIN40X SAINT JOSEPH COUNTY CURRENT COMBINED LEDGER RUN DATE: 4/02/2002 PAGE 178 FUND: 001 COUNTY GENERAL FOR 1/01/2002 THRU 3/31/2002 LOC: 037 HISTORIC PRESERVATION BUDGET EFFECTIVE TRAN TRAN W CODE DATE - DATE TYPE AMOUNT OTHER DATA 001.22120.000.037 GARAGE & MOTOR SUPPLIES GENERAL GOVT. HISTORIC PRESERVATION 001.22120.000.037 GARAGE & MOTOR SUPPLIES GENERAL GOVT. HISTORIC PRESERVATION ESTIMATED REV RECEIPTS UNRECV REV BAL APPROPRIATION ENCUMBRANCE EXPENDITURE UNEXPENDED BAL UNENCUMB BAL CUR 0.00 0.00 0.00 0.00 TOT 0.00 0.00 0.00 700.00 0.00 44.88 655.12 655.12 001.31070.000.037 OTHER CONTRACTUAL SERVICES GENERAL GOV'T. HISTORIC PRESERVATION 3/05/2002 3/05/02 CLM 30.00 PO#000000 VEN#320493LIBRARY OF CONGRESS BK#008 CHK#787193 INV# 3/07/2002 3/07/02 CLM 833.00 PO#078820 VEN#000449DOOLITTLE,WAYNE BK#008 CHK#787826 INV# 001.31070.000.037 OTHER CONTRACTUAL SERVICES GENERAL GOVT. HISTORIC PRESERVATION ESTIMATED REV RECEIPTS UNRECV REV BAL APPROPRIATION ENCUMBRANCE EXPENDITURE UNEXPENDED BAL UNENCUMB BAL CUR 0.00 0.00 0.00 863.00 TOT 0.00 0.00 0.00 49.170.00 0.00 3,757.00 45.413.00 45,413.00 001. 32020.000.037 TRAVEL GENERAL GOV'T. HISTORIC PRESERVATION 001. 32020.000.037 TRAVEL GENERAL GOVT. HISTORIC PRESERVATION ESTIMATED REV RECEIPTS UNRECV REV BAL APPROPRIATION ENCUMBRANCE EXPENDITURE UNEXPENDED BAL UNENCUMB BAL CUR 0.00 0.00 0.00 0.00 TOT 0.00 0.00 0.00 2,000.00 0.00 47.75 1.952.25 1.952.25 001.32050.000.037 INSTRUCTION & TRAINING GENERAL GOV'T. HISTORIC PRESERVATION 001.32050.000.037 INSTRUCTION & TRAINING GENERAL GOVT. HISTORIC PRESERVATION ESTIMATED REV RECEIPTS UNRECV REV BAL APPROPRIATION ENCUMBRANCE EXPENDITURE UNEXPENDED BAL UNENCUMB BAL 0.00 0.00 0.00 0.00 0.00 0.00 0.00 1,000.00 0.00 0.00 1,000.00 1.000.00 001. 32200.000.037 TELEPHONE GENERAL GOVT. HISTORIC PRESERVATION 001.32200.000.037 TELEPHONE GENERAL GOVT. HISTORIC PRESERVATION ESTIMATED REV RECEIPTS UNRECV REV BAL APPROPRIATION ENCUMBRANCE EXPENDITURE UNEXPENDED BAL UNENCUMB BAL CUR 0.00 0.00 0.00 0.00 TOT 0.00 0.00 0.00 2.160.00 0.00 0.00 2.160.00 2,160.00 001.32350.000.037 POSTAGE GENERAL GOV'T. HISTORIC PRESERVATION 001.32350.000.037 POSTAGE GENERAL GOVT. HISTORIC PRESERVATION ESTIMATED REV RECEIPTS UNRECV REV BAL APPROPRIATION ENCUMBRANCE EXPENDITURE UNEXPENDED BAL UNENCUMB BAL CUR 0.00 0.00 0.00 0.00 TOT 0.00 0.00 0.00 2.000.00 0.00 106.72 1.893.28 1,893.28 001.33010.000.037 PUBLICATION OF LEGAL NOTICES GENERAL GOV'T. HISTORIC PRESERVATION 3/05/2002 3/05/02 CLM 7.17 PO#000000 VEN#001538SOUTH BEND TRIBUNE BK#008 CHK #787246 INV#T3483495 001.33010.000.037 PUBLICATION OF LEGAL NOTICES GENERAL GOVT. HISTORIC PRESERVATION ESTIMATED REV RECEIPTS UNRECV REV BAL APPROPRIATION ENCUMBRANCE EXPENDITURE UNEXPENDED BAL UNENCUMB BAL CUR 0.00 0.00 0.00 7.17 TOT 0.00 0.00 0.00 500.00 0.00 34.11 465.89 465.89 001.33100.000.037 PRINTING GENERAL GOV'T. HISTORIC PRESERVATION 001.33100.000.037 PRINTING GENERAL GOVT. HISTORIC PRESERVATION ESTIMATED REV RECEIPTS UNRECV REV BAL APPROPRIATION ENCUMBRANCE EXPENDITURE UNEXPENDED BAL UNENCUMB BAL 0.00 0.00 0.00 22,463.89 0.00 2.851.17 19.612.72 19,612.72 001.33200.000.037 PHOTO & BLUEPRINTING GENERAL GOV'T. HISTORIC PRESERVATION FIN40X SAINT JOSEPH COUNTY . CURRENT COMBINED LEDGER RUN DATE: 4/02/2002 PAGE 179 FUND: 001 COUNTY GENERAL FOR 1/01/2002 THRU 3/31/2002 LOC: 037 HISTORIC PRESERVATION BYDGET EFFECTIVE TRAN TRAN CODE DATE DATE TYPE AMOUNT OTHER DATA .33200.000.037 PHOTO & BLUEPRINTING GENERAL GOVT. HISTORIC PRESERVATION ESTIMATED REV RECEIPTS UNRECV REV BAL APPROPRIATION ENCUMBRANCE EXPENDITURE UNEXPENDED BAL UNENCUMB BAL CUR 0.00 0.00 0.00 0.00 TOT 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 001.37100.000.037 AUTO LEASE GENERAL GOV'T. HISTORIC PRESERVATION 001.37100.000.037 AUTO LEASE GENERAL GOV'T. HISTORIC PRESERVATION ESTIMATED REV RECEIPTS UNRECV REV BAL APPROPRIATION ENCUMBRANCE EXPENDITURE UNEXPENDED BAL UNENCUMB BAL CUR 0.00 0.00 0.00 0.00 TOT 0.00 0.00 0.00 3.854.80 0.00 0.00 3,854.80 3,854.80 001.39010.000.037 DUES & SUBSCRIPTION GENERAL GOVT. HISTORIC PRESERVATION 001.39010.000.037 DUES & SUBSCRIPTION GENERAL GOV'T. HISTORIC PRESERVATION ESTIMATED REV RECEIPTS UNRECV REV BAL APPROPRIATION ENCUMBRANCE EXPENDITURE UNEXPENDED BAL UNENCUMB BAL CUR 0.00 0.00 0.00 0.00 TOT 0.00 0.00 0.00 1,500.00 0.00 121.90 1,378.10 1,378.10 001.39750.000.037 DATA PROCESSING GENERAL GOV'T. HISTORIC PRESERVATION 001.39750.000.037 DATA PROCESSING GENERAL GOVT. HISTORIC PRESERVATION ESTIMATED REV RECEIPTS UNRECV REV BAL APPROPRIATION ENCUMBRANCE EXPENDITURE UNEXPENDED BAL UNENCUMB BAL CUR 0.00 0.00 0.00 0.00 TOT 0.00 0.00 0.00 5,000.00 0.00 36.00 4,964.00 4,964.00 001.44250.000.037 OFFICE MACHINES GENERAL GOV'T.- HISTORIC PRESERVATION 3/05/2002 3/05/02 CLM 970.00 P0#079317 VEN#000331BETHEL BUSINESS MACHINES BK#008 CHK #787112 INV#50993 3/05/2002 3/05/02 CLM 663.00 P0#079088 VEN#000070ADAMS -REMCO INC BK#008 CHK#787104 INV#468188 3/31/2002 2/14/02 PO /BAL 112.00 PO#079533 VEN#006158 COMMERCIAL OFFICE Po 001.44250.000.037 OFFICE MACHINES GENERAL GOVT. HISTORIC PRESERVATION ESTIMATED REV RECEIPTS UNRECV REV BAL APPROPRIATION ENCUMBRANCE EXPENDITURE UNEXPENDED BAL UNENCUMB BAL CUR 0.00 0.00 0.00 . 1.633.00 TOT 0.00 0.00 0.00 1,066.00 112.00 1,899.00 833.00- 945.00- * TOTALS FOR LOCATION: 037 HISTORIC PRESERVATION ESTIMATED REV RECEIPTS UNRECV REV BAL APPROPRIATION ENCUMBRANCE EXPENDITURE UNEXPENDED BAL UNENCUMB BAL CUR 0.00 0.00 0.00 7,059.18 TOT 28,396.00 24,478.45 3,917.55 156,866.15 130.30 23,221.87 133,644.28 133,513.98 COMMITTEE ASSIGNMENTS Effective April 15, 2002, through December 31, 2002, or until new committees are elected, whichever occurs later BUDGET & FINANCE COMMITTEE Mary Jane Chase, Treasurer / Chair Gerald Ujdak EXECUTIVE COMMITTEE John H. Oxian, President Gerald Ujdak, Vice President Mary Jane Chase, Treasurer Catherine Hostetler, Secretary FACADE EASEMENT COMMITTEE Chair: John Oxian HISTORIC DISTRICTS COMMITTEE Martha Choitz, Chair Catherine Hostetler, Vice Chair Mary Jane Chase Gerald Ujdak LANDMARKS COMMITTEE John Oxian, Chair Richard Helmus LEGAL COMMITTEE John Oxian, Chair Member: SOUTHHOLD AWARDS COMMITTEE Martha Choitz, Chair Mary Jane Chase Catherine Hostetler Member: STANDARDS & MAINTENANCE COMMITTEE Catherine Hostetler, Chair John Oxian Joanne Sporleder Gerald Ujdak Committees2002- CONSULTANT SERVICES CONTRACT The Historic Preservation Commission of South Bend and Saint Joseph County (hereafter "HPC ') and Rhonda Saunders, who was formerly the Executive Director of the HPC, hereby enter into this Contract for the part time services of Rhonda Saunders as a consultant for HPC, to assist the HPC during the period until all staff vacancies are filled, and for at least one month thereafter. Whereas: Family obligations require Rhonda Saunders to move out of Indiana, making her unavailable for continued full time employment as Executive Director; nevertheless, her knowledge, training, and experience may be necessary to the HPC until all vacancies in the HPC office are filled. Now, therefore, the parties agree: 1) Rhonda Saunders will perform the following services for HPC as needed or requested by HPC: a) Assist in completing various projects now under way, including, but not limited to, grant applications, budget planning, spring newsletters, pamphlets, historic district and landmark matters, and liaison ballots. b) Advise and assist in training newly hired staff. c) Keep complete records of all services she performs, and complete time logs for services she renders to HPC. The time logs shall be submitted on a regular basis for purposes of payment for consultant services rendered. d) Attend meetings if and as needed, or as requested by any HPC member, provided that such meetings do not conflict with Ms. Saunders' other personal or professional obligations. e) Maintain the confidentiality of all information disclosed to her during the course of her services, which HPC deems to be confidential, unless HPC consents in writing to the disclosure of that information. 2) HPC will pay Rhonda Saunders twenty dollars ($ 20.00) per hour for each hour or fractional part of an hour for which Ms. Saunders submits proper logs or records of her service as described above. 3) Payment for Ms. Saunders's services shall be made on a monthly basis. 4) HPC and Ms. Saunders anticipate that Ms. Saunders will provide at least eight, but not more than forty hours of service per month. Payment for more or fewer hours of service per month shall not be made unless HPC or its staff authorize in advance that more or fewer hours of service be rendered for that period. 5) Ms. Saunders shall not be designated nor treated as an employee by HPC. She shall be an independent contractor, and, as such, shall assume and pay in full any and all of her own payroll taxes, unemployment insurance, workers compensation insurance, or other legally mandated costs, expenses, or withholdings associated with her work. 6) All work product of Ms. Saunders that is produced while performing services for the HPC shall be the sole property of the HPC. 7) The HPC may terminate Ms. Saunders's services at any time provided that the HPC notifies her in writing within forty -eight hours of its decision to terminate her services. Any payment due to Ms. Saunders at the time of such a termination shall be made to her no later than the next date on which regular services payment is due. 8) Ms. Saunders may terminate her services to the HPC upon thirty days written notice delivered to the HPC at or prior to a regular monthly meeting of the HPC. This notice period may be shortened if health or other urgent circumstances require. 9) Upon termination of Ms. Saunders's services, whether by mutual consent or not, Ms. Saunders shall promptly return to HPC any of HPC's materials, documents, or tangible property of any kind which she acquired from the HPC, or as a consequence of services rendered for HPC, or which she produced for HPC. 10) This Contract shall remain in effect from the date it is signed by all parties, until one month after all vacancies in HPC staff are filled, or until it is canceled or terminated by either of the parties. 11) This Contract shall be interpreted according to Indiana Law, and shall bind the parties, their agents, assigns, and successors in interest. HISTORIC PRESERVATION COMMISSION RHONDA SAUNDERS Of SOUTH BEND & ST. JOSEPH COUNTY BY: John Oxian, President Date: Date: HISTORIC PRESERVATION COMMISSION Of SOUTH BEND & ST. JOSEPH COUNTY BY: Karen R. Hammond -Nash, Assistant Director Date: O W.. w 0 g NOTICE THE HISTORIC PRESERVATION COMMISSION OF SOUTH BEND AND SAINT JOSEPH COUNTY EXECUTIVE COMMITTEE WILL HOLD A MEETING IN COMMISSION OFFICES AT 125 SOUTH LAFAYETTE BOULEVARD AT 4:30 P.M. WEDNESDAY, APRIL 24, 2002 AGENDA I. CALL TO ORDER II. ENFORCEMENT ORDINANCES III. ENFORCEMENT MATTERS & PROCEDURES IV. NATIONAL PARKS SERVICE GRANT FOR OUR NATIONAL REGISTER NOMINATION PROJECT V. TREE PLANTING CEREMONY VI. RESOLUTION OF APPRECIATION FOR INTERN SERVICES VII. ADJOURNMENT ..' f ORDINANCE NO. AN ORDINANCE AMENDING ARTICLE 6.5 OF CHAPTER 21 OF THE SOUTH BEND MUNICIPAL CODE TO PROVIDE DIRECT ENFORCEMENT PROCEDURES FOR ORDINANCE VIOLATIONS STATEMENT OF PURPOSE AND INTENT The present version of Article 6.5, Chapter 21, of the Municipal Code does not provide means for direct enforcement by Historic Preservation Commission staff to enforce Historic Preservation Ordinances. Rather, it requires the Historic Preservation Commission to rely on the staff of other departments. Consequently, a property in violation of this article of the mu- nicipal code is reviewed by our inspector who then notifies either Code Enforcement or the Building Department, whose staff then inspect the property again, before tagging it themselves. This wastes man hours and delays the stoppage of unapproved work. This proposed amend- ment would afford the Historic Preservation Commission staff the ability to enforce the munici- pal code directly by granting the HPC Staff authority to "tag" or issue "stop work orders" for violations. It would also grant the Commission authority to petition the courts to levy specified amounts as fines for violations. It will also clarify Article 6.5, Chapter 21 of the Municipal Code by creating a procedure for handling violations. NOW, THEREFORE, BE IT ORDAINED BY THE COMMON COUNCIL OF THE CITY OF SOUTH BEND, INDIANA, AS FOLLOWS: Section I. Chapter 21, Article 6.5, of the South Bend Municipal Code shall be amended to add a new Section 21 -117.4 entitled Enforcement Procedures, to read as follows: Section 21- 117.4. Enforcement Procedures. The Historic Preservation Commission. by its Staff, shall have the power to enforce the provisions of this article by means of- A. "tans" or "stop work orders." served by HPC staff either directiv to violator or by posting at premises where violation of this article is occurring, and B. Petitioning the appropriate Court for the levvinu of a fine upon anv vropertv owner who violates this article. Fines levied by a court pursuant to this article shall be eaual to those defined in Section 6 -37. Article 8(h) of the South Bend Municipal Code, i.e., not less than fiftv dollars ($50.00) for the first day of violation. a fine of not less than one hundred dollars ($100.00) for the second day of violation and a fine of not less than two hundred dollars ($200.00) for every day of violation thereafter with each day of violation constituting a separate violation for which a citation may be issued. No fine. however. shall exceed two thousand five hundred dollars ($2.500.00). Section II. Amend section 22.166(a) to read: "Any person or anyone acting in behalf thereof who violates or fails to comply with any of the provisions of this chapter, with the exception of the provisions of Article 8 subdivision and of article 6.5. Historic Preservation Commission ". Section III. This Ordinance shall be in full force and effect from and after its passage by the Common Council and approval by the Mayor and publication of any required notice. Member of the Common Council 04/24/2002 00 :12 FAX 2192331915 MAR -MAIN APARTMENTS 0 001 Memo to Historical preservation Commission April 24, 2002 Today we are planning a meeting to discuss the procedure to enforce our authority for compliance of violation of C of A's or the lack of procuring a C of A. We have had discussions about the co operation of Code Enforcement in assisting us with the enforcement and the penalty of violators of the Commissions guidelines. There is some feeling that Kathy Davis is not being very helpful in assisting the Commission to the extent that we may feel possible to achieve our goals. I have had some experience in appearing before the hearing board for Code where Mr. Clifford presided. if any one has been in that position it is very understandable to see the magnitude of their cases that they must hear each time they meet. Some cases are longer and much more involved and of course could take most of the morning, but all cases that were scheduled for that day must be heard therefore all concerned participants wait all morning and longer if necessary. This all is done in one open room and everyone is privy to each case so it is very visible and there is not any slacking of time. I do feel that if Mr. Clifford is being paid for a certain number of cases and must fit in two or three times that number it would not be in our best interest to add to the burden. The Commission would like to have the proper time and consideration allowed to us in each case we would present I do feel that our requirements, parameters and decisions are unique in comparison to Code and this could hamper the judgement of someone not attuned to our Commission. I do feel that we are being treated fairly and honestly with the statement from Kathy Davis. We can find other alternatives to solve our enforcement dilemma. Mary JaneChase Resolution of ffie biotoric Dreoerbation QComtnimWon of Soutb Nenb anb Saint 3tooevh County Inbiana At the May 20, 2002 Meeting of the Historic Preservation Commission of South Bend and Saint Joseph County: Whereas: Susan Mahoney has designed and installed for this Commission an informational internet web site which we expect will be highly useful to citizens of Saint Joseph County, the City of South Bend, and elsewhere, Whereas: She has generously donated her services to the Commission, and the citizens of the City of South Bend and of Saint Joseph County, thus saving the Commission many hours of staff time, or thousands of dollars in contractual computer services, Whereas: The design of the web site is not only helpful and informative to the public, but also unusually beautiful and artistic in its rendering of certain historic properties, Now Therefore: This Historic Preservation Commission declares that the internet web design services donated by Susan Mahoney are a significant and material benefit to the citizens of South Bend and Saint Joseph County, and it is proper that her good work be publicly recognized. John H. Oxian, President Mary Jane Chase, Treasurer Gerald Ujdak, Vice President Catherine Hostetler, Secretary May 20. 2002 Martha Choitz