Loading...
HomeMy WebLinkAboutOctober 1991AGENDA OF THE REGULAR MONTHLY MEETING OF THE HISTORIC PRESERVATION COMMISSION Regular Monthly Meeting County Council Caucus Room, #411 7:30 p.m. County/City Building October 21, 1991 I. Call to Order II. Roll Call III. Public Hearing A. Certificates of Appropriateness 1. 1716 E. Wayne St. -- LAD 2. 1231 E. Wayne St. -- LHD 3. 1421 E. Wayne St. ,=- LHD IV. Regular Business A. Approval of Minutes --August 19, 1991; September 16, 1991. B. Treasurer's Report --September, 1991 C. Correspondence D. Committee Reports 1. Certificates of Appropriateness --(Report) a. 1209 E. Wayne N.--LHD la. Enforcement a. 1205 E. Wayne N.--LHD 2. Budget & Finance 3.. Legal 4. Historic Districts a. Monroe Park Potential LHD 5. Historic Landmarks a. Darden Road Bridge 6. Public Relations & Community Education 7. Personnel 8. Staff Reports a. Bi -monthly Report. V. Old Business VI. New Business 1. Research Assistant Replacement 2. Grants Update: 1991-92, 1992-93 3. Data Entry Bids for Original Inventory Catalog VII. Hearing of Visitors VIII. Announcements & Miscellaneous Matters IX. Adjournment MINUTES OF THE REGULAR MONTHLY MEETING OF THE HISTORIC PRESERVATION COMMISSION October 21, 1991 County Council Caucus Room, #411 7:30 p.m. County/City Building I. Call to Order The meeting was called to order at 7:30 p.m. II. Roll Call Members present: Mrs. Martha Choitz, Mrs. Janeanne Petrass, Mr. Bill Welsheimer, Mr. Herb Herendeen, Mrs. Joanne Sporleder, Mr. Odell Newburn, Mr. John Oxian--President, Mr. Fred Holycross--Director, Mr. James Pastor --Survey Manager, Mrs. Aladean DeRose-- Assistant City Attorney, Suzanne Booker --Surveyor. Members Absent: Mrs. Jean Dennen, Mr. Jed Eide. Also present: Mr. Kevin Boughal--South Bend Tribune, Ms. Jane Parker --Beavers Construction, Mr. Terry Beaver -- Beavers Construction, Ms. Susan Metzger --homeowner, Ms. Ginny Toal--homeowner. III. Public Hearing A. Certificates of Appropriateness. 1. 1716 E. Wayne--LHD Mr. Pastor reported that a C of A committee had met August 29. The owner, Susan Metzger, had submitted an application for installing a Schuell San Fernando style fence. Mr. Pastor passed around photos of the fence. The committee's recommendation, he said, was to approve the fence pending removal of the two front -most bays; the gate was to be moved back to the rear corner of the east facade. Ms. Metzger then stated her case. She said she had reviewed the guidelines carefully and noted a reference which allowed fences to be constructed provided they didn't extend beyond the front line of the house. She cited p. 43 of the guidelines, saying the opening paragraph omitted mention of structures as minor as fences. She had concluded that building the fence was therefore permissible without applying for a C of A. She further stated that the reason the fence was so positioned was so that she could let her dogs in and out without going outside herself. Mr. Oxian asked Mrs. DeRose for a legal opinion. She said the fence was, indeed, a major exterior change and said the real question now was whether or not removing the fence would be a hardship to the owner. Mr. Oxian said the HPC interpreted a fence as a major exterior change. Further discussion established that, while the fence did not violate setback standards, it was still objectionable on the general grounds that it was visible from the street and not compatible with the neighborhood. Mrs. Choitz emphasized that her objection was to the gate, not the fence. The gate, she said, is visible from the street and changes the character of the neighborhood. Mrs. DeRose advised the HPC that the position of the fence was legal and the owner could not be compelled to move it. The job of the commission, then, was to determine whether or not the fence was compatible. Mr. Herendeen moved to give the owner the authoritv to put up the fence as -is. provided she aqreed to replace the qate. Mrs. Sporleder moved to table the issue of the qate and have the owner brinq in proposals for a new stvle of qate. Ms. Metzger expressed satisfaction with the decision and asked commissioners for the names of suppliers of gates. 2. 1421 E. Wayne--LHD Mr. Pastor reported that the owner, Mrs. Toal, wished to replace the deteriorated casement windows in her sunporch with larger Pella 8/12 double hung sashes. He cited standards 3-C 1-3 and said he considered the windows inappropriate. Sill levels would have to be dropped 11", and the large window would require in -filling. Mr. Pastor distributed drawings of the proposal. Mrs. Toal stated that she'd researched the problem of window replacement and was acting on the advice of a contractor, Bob Dunfee, whom she trusted. Her goals were to let more light filter into the house and to try to echo the long, narrow style of the windows on the main facade. Some question arose as to whether the sunporch was original. Mr. Pastor said research had revealed that the sunporch was original and was typical of E. Wayne sunporches of the 1920's. Mr. Herendeen asked the owner if she was opposed to using casement windows. Mrs. Toal said she wanted double hung sashes because they could be shuttered and casements could not. She needed shutters to protect her furniture from sun damage. Mr. Herendeen named alternate suppliers of windows and cast doubt on whether Pella was the best supplier. Mrs. Toal said she liked Pella windows because she'd used them on the house already and liked the way they looked. Mrs. Sporleder suggested going back to the drawing -board to try to fit new windows into the existing openings. She argues that keeping the original openings was cheaper, simpler, and less destructive. Mr. Herendeen suggested forming a committee. Mr. Oxian appointed Mrs. Sporleder, Mr. Herendeen, Mrs. Choitz, and Mr. Eide to review alternatives and make a decision. Mr. Pastor said he'd already contacted Colby & Colby, a firm with a good record for supplying historically appropriate windows. Mr. Herendeen moved to approve a committee meeting, adding that it should take place that week. Mrs. Choitz seconded. Mrs. Toal invited the committee to come view her house so they could more clearly understand the problem. Mr. Herendeen agreed to do so. Mr. Oxian asked Mrs. Toal to attend next month's meeting to hear the committee's recommendation. 3. 1231 E. Wayne North--LHD. Mr. Pastor reported that the owner wished to put a rear addition on the house. He said new plans, superior to the plans previously submitted, had arrived that day. These he distributed. Contractor Terry Beaver was present to answer questions and to represent the owner, Mr. Randy Claywell. Mr. Pastor said the new plans had more discernible architectural style. Mrs. Choitz noted that the addition would not be visible from the street. Mr. Beaver said cedar siding had been chosen instead of vinyl. Mrs. Sporleder questioned the compatibility of the addition's large banks of windows, and suggested further study. Mr. Herendeen moved to table the motion and turn the problem over to the C of A committee. Mrs. Petrass seconded the motion. IV. Regular Business. A. Approval of Minutes --Aug. 19, 1991 and Sept 16, 1991. Mr. Oxian cited two corrections for the September minutes and two for the August minutes. To the September minutes he wanted to add the appointment of Mr. Fred Holycross to the Directorship and the rehiring of Surveyor Suzanne Booker. In the August minutes, he wanted it clarified that Todd Zeiger did not initiate the formation of the proposed Monroe Park Historic District, but merely proposed to expand the district's borders. Mr. Oxian also said that Center City Associates and Redevelopment, not Area Plan, were supporting the HPC in this venture. B. Treasurer's Report --September 1991. Mrs. Choitz moved to approve the Treasurer's Report as sent; Mr. Newburn seconded. C. Correspondence To the list of correspondence Mr. Holycross added a new item --an Indianapolis conference on preservation law --which he felt to be of particular interest. The cost of the conference was $95/person. Several Commission members expressed interest in attending; Mr. Holycross said he'd like to attend, but cautioned that the conference budget was getting low. Mr. Herendeen suggested leaving the decision to Mr. Oxian. D. Committee Reports. 1. Certificates of Appropriateness. a. 1205 E. Wayne--LHD. Mr. Pastor reported that the owners were doing only in-kind repair; the owner planned to replace existing windows with the original windows. He said he felt a Certificate of Appropriateness was not needed, especially since it was the owners' expressed intention to restore and preserve the historical character of the house. b. 1341 E. Wayne--LHD. Mr. Pastor reported that the owner wished to link the house to the garage. This was approved provided it did not become a precedent in the neighborhood. The owner had agreed to use natural building materials. c. 1346 Lincolnway East--LHD. Mr. Pastor reported that the committee had reviewed a proposal to vinyl -side the rear of the house and to replace the back doors with compatible metal doors. The Committee recommended searching for doors that matched the original doors as closely as possible. Mr. Eide had visited the site two weeks before to consult with the contractor about the trim profile. 2. Budget and Finance. No report. 3. Legal. Mrs. DeRose updated the commissioners on the status of the maintenance standards ordinance. She said the standards themselves were good, but possibly unenforceable. She questioned the feasibility of giving the HPC the same powers as the Building Department. She further stated that without enforcement, maintenance standards are not much use. 4. Historic Districts. a. Monroe Park--PLHD Mr. Holycross distributed maps of, and a list of his opinions about, the proposed district and voiced some doubts about feasibility. He cited the prevalence of absentee owners, saying it would be hard to gain support from such owners. Mr. Oxian explained that, due to a 1989 amendment to the ordinance (see Appendix C) a 51% majority was not required. He urged quick action to save the district. Mr. Holycross requested a copy of the amended ordinance, and asked what the staff might do to expedite matters. Mr. Oxian suggested contacting owners and inviting them to HPC meetings. Mr. Holycross asked for 2 months to conduct basic research. Mr. Oxian agreed, and set the first reading for December. There were no objections. 5. Historic Landmarks a. Darden Bridge Mr. Holycross described a Department of the Interior program he was investigating, "the Highway and Bridge Replacement and Rehabilitation Program," whereby the Federal Government paid 80% of rehabilitation costs. At present, he said, he was trying to contact the appropriate persons. 6. Public Relations and Community Education No report. 7. Personnel Mr. Holycross said he had found a candidate, Sushmita Hodges, for the research assistant position. She was selected from a field of five finalists after two weeks of taking applications and one day of interviews. Among her credentials were four degrees in history, including a Ph.D. Mr. Welsheimer moved to approve the candidate; Mr. Herendeen seconded the motion. 8. Staff Reports. a. Bi -monthly Report. No discussion. V. Old Business No report. VI. New Business 1. Mr. Herendeen reported seeing a new fence --a very fine one --around 11518 Adams, a county landmark. He questioned whether a Certificate of Appropriateness had been sought for this fence. Mrs. DeRose advised sending a letter informing the owner that he had violated C of A procedures. Mr. Holycross agreed to take care of the matter. 2. Grants --1991-92, 1992-93. See Appendix C. 3. Data Entry Project. Mr. Pastor gave Mr. Oxian four sealed bids from data processing companies; Mr. Oxian publicly read them. They were: Computer Associates: $500.00 ESAE: $1,428 On -Line Data: $805.00 S & G Business Associates: $1,100.00 Mrs. Choitz suggested consulting a computer expert to to determine the quality of the services offered by each company. Mr. Holycross reported that $500.00 was the amount available for the project and that he had justified the expense to the state office by citing the moneys left over from the temporary absence of a research assistant. Mrs. Choitz moved to have the staff review these bids. Mr. Newburn seconded the motion. 4. Plaques Mrs. Choitz criticized the letters offering landmark plaques for sale recently sent out to city landmark owners. She said the letters failed to adequately describe the plaques, or to mention the price. Mr. Holycross explained that since only 11 plaques were now available, the price was uncertain. The letters were an attempt to gauge the owners' interest in landmark plaques. He reported a total of 9 responses to date. VII. Hearing of Visitors VIII. Announcements and Miscellaneous Matters XI. Adjournment Mr. Newburn moved to adjourn; Mr. Herendeen seconded the motion. The meeting was adjourned at 9:40 p.m. As you know we are currently in the 1991-1992 Grant period. We are working on the final part --Phase 6 --of the South Bend Sites and Structures Inventory for the Division of Historic Preservation and Archaeology. We were granted $26,600.00 for this grant period with which -to finish the project of survey update begun in 1980. The State office.is quite adamant that we finish this final part of the city survey. They have expended over $100,000.00 since 1976 and feel that the survey should and could have been accomplished in much less time. In fact, we were turned down for another grant ($11,000) -for -the -91-92 period because they feel that finishing the survey is a priority. We wi_l.l, finish the survey here by the end of the grant period, June, 1992. I'am now writing a grant for the next period --1992-1993. This grant will be to take the next expected step in the survey process --that is to compile and publish a Summary Report for the City of South Bend. The Summary Report project will require the retention of the position of Administrative Assistant and one Research Assistant. No Surveyors will be needed. With our approximately $16,500 match funds --$12,500 from the Community Development Block Grant and up to $4000.00 from the County.General funds devoted to supplies --and an estimated $8500 in Director's salary as a match (at app. 20 hrs./week), we can ask for up to $25,000 from the funds available through the Division of H.P%Arch. Current estimates of the total cost of the project are around $46,000, so we can manage with our match monies. - Update on West Washington national Register District extension. We have run into a problem --our application has now been turned down twice in the first phase of.review--Technical Review. We can only be reviewed in this phase three times before the application has to be begun again. There are along list of problems with the application as submitted --including: Resource Count, Descriptions, Statement of Significance, the bibliography, verbal boundary description, the maps,, photographs, etc. It is in a word --muddled. Also, this project is quite late --it was supposed to'be completed by the end of June, 1991. We have received grant monies (1990-1991 grant period) with which to accomplish the project --those monies have by now been expended. This nomination is in jeopardy. As soon as possible I will begin the process of reviewing the application and trying to remedy the problems. As the application must later pass through historical review --I will also make an effort to identify and remedy any potential problems there. I am in close touch with the State office on this. I will update the Commission at the next meeting. Our financial reality in relation to grants is that we have only approximately $16,500 in matching monies with which to.apply for grants. We can also match any of the Directors time spent on the project, according to the "hourly" rate paid by the County. Since the Summary Report project can only be funded by a 50/50 match between federal monies and local monies, we -are only able to pursue this single .project in that fiscal year. �v�n/ jv�crn U011 LAST UPDATE: -0 �N 8ATG���V�3�� --PAGE'- � FUND: 001 COUNTY GENERAL LEDGER 0T: ALL DETAIL ` PR0C SS lR6N TRAN FUND.ACCT.O0.LOC UO/YR DATE TYPE AMOUNT OTHER DATA 001.39211.000,834 HISTORIC PRESERVATION ' COMMISSIONERS. (CONTINUED) 08/91 08/06/91 CLAIM 3/5.00' P0 #049336 VENDOR 0007680 HOLYCROSS FRED BANK 802 CHECK #127299 08/91 08/06/91 CLAIM 625.00 PV #00344 YEH00R #004741 PASTOR JAMES BANK 4#02 CHECK #12734i 08/91 08/06/91 CLAIM 72.00 PV #049311 VENDOR @007702 SYRlCKL2R RANUALL BANK #02 CHECK #127376 ` 08/91 08/20/91 CLAIM 10.58 P0 #048922 VENDOR 4007716 C.B.I./GRAPHICS BANK UO2 CHECK 0127U4 08/91 08/20/91 CLAIM 4.00 P0 1049597 VENDOR 0007716 C.B.I./GRAPHICS DANK #02 CHECK 1127344 ' 08/91 08/20/91 CLAIM 540.00 P $ �U � 9745 VENDOR O000115 COMER TINA BANK #02 CHECK #127853 08/41 08/20/91 CLAIM 236,93 PO 1000800 VENDOR 1000587 COUNTY COMMISSIONERS BANK 002 CHECK 8127859 08/91 88/20/91 CLAIM 39.78 P0 #048$17 VENDOR #000553 DILLS CAMERA SHOP BANK #02 CHECK #127874 08/91 08/20/91 CLAIM 6.95 PO 4049742 VENDOR 0000553 DILLS CAMERA 980P BANK #02 CHECK 0127874 08/91 88/20/91 CLAIM 571.88 PO #049743 VENDOR 4007600 HOLYCR0S8 FRED' BANK 002 CHECK K127905 08/91 08/20/91 CLAIM 645.83 P0 #049865 VENDOR #004741 PASTOR JAMES BANK #02 CHECK #127977 . O8/�1 U8/2O/Y1 CLAIM 6.0 U , PU 8 OOODOO VENDOR #907702 STRICKlER RAM0ALL BANK #02 CHECK #128024 08/91 08/20/91 CLAIM 432.00 PO 0049744 VENDOR 1007702 STRlCKLER RAN0ALL BANK #02 CHECK -028024 ' 08/91 08/21/91 8PPROP 12,00 09/91 09/27/90 ENCUMB 61.08 P0 #042474 VENDOR 1007449 SPRING HOUSE.INN 09/91 03/04/91 ENCUMB 0,00 P0 #046312 VENDOR 8000790 HISTORIC LANDMARKS 09/41 09/10/91 ENCUMB 10.93 P0 4050491 VENDOR 4000553 DILLS CAMERA SHOP ' 09/91 09/10/91 ENCUMB 9.00 PO 0050492 VENDOR #001686 UNITED PARCEL SERVICE ` 09/91 09/13/91 ENCUMB W.83 P0 #050572 VENDOR #004741 PASTOR JAMES 09/91 09/13/91 ENCUMB 396,90 PV 0030573 VENDOR 0007600HOLYCROSS FRED, 09/91 09/03/91 CLAIM 378.00 PO #049975 Y[N008 1007600 HNLYCR0SS FRED BANK #02 CHECK #128993 0/91 09/03/91 CLAIM 666.66 P0 8049977 VENDOR #004741 PASTOR JAMES DANK 002 CHECK #129047 09/91 09/03/91 CLAIM 334.80 P0 U049476 VENDOR 1087702 STRlCXlER RANDALL BANK #02 CHECK 0129882 09/91 09/17/91 CLAIM 0,50 PO V050181 V[H00R 8007716 C.R.I./GRAPHICS DkHK 002 CHECK 0129$35 09/91 09/17/91 CLAIM 11.00 P0 wO5O350 VENDOR 0007716 C.O.I./GRAPHICS BANK #02 CHECK 0129935 09/9109/17/91 CLAIM 6.95 PV #030182 VENDOR 0000553 DILLS CAMERA SHOP BANK #02 CHECK #129953 09/9 09/17/91 CLAIM 381.25 PV #050351 VENDOR 8007600 HOLYCRO9S FRED BANK #02 CHECK #129990 09/91 09/17/91 CLAIM � 30.43 P 0 � UOUOOD VENDOR 1004741 PASTOR JAMES BANK 082 CHECK #130046 09/91 09/17/91 CLAIM 645.83 P0 0 VENDOR �OO�7�l PASTOR JAMES BANK �O2 �CK CHECK #130046 0Y/91 8Y/1�/V1 CLAIM �^�78.O0 PO 8OS0183 VENDOR 0OU727Y O.S.I. PRlNTlNA' BANK #02 CHECK 8130051 09/91 09/17/91 CLAIM 434.00 P0 1050352 VENDOR 000701 STRlCKLER RAKDALL BANK 002 CUECK 030073 09/91 09/0/91 ENCUMB 434.00 PO #090674 VENDOR 8007702 STRICKLE8 RAN0kLL 09/91 09/24/91 ENCUMB 439.50 PV O050755 VENDOR #007716C,8.I./GRAPHICS 09/91 09/25/91 APPR8p 24.128.00 ' 09/91 09/26/91 ENCUMB' 645.83 P0 #050786 VENDOR #004741 PASTOR JAMES ` 09/91 09/26/91 ENCUU8 150.00 PO 0050787 VENDOR #80704& BOOKER MANNE OY/Y1 O$/26/Y1 ENCUMB ENCUMB0V/41 441.00 P0 0050788 V[H00R #007600 H0LYCROSS FRED ` 09/26/91 ENCUMB 7.50 PO #05U7V8V[N00R O007716 C.B.I./GRAPHICS ' 001.39211.000,034 HISTORIC PRESERVATION COMMISSIONERS ESTIMATED REV RECEIPTS VNR[CV REV DAL APPROPRIATION ENCUMBRANCE EXPENDITURE UN[XyEN0ED 8kL UNEHCUUB BAL CUR 0.00 0.00 2�.12D.00 6.377.42 ' TOT 0.00 0.00 0.00 63,826.10 3.241-49 44.094.19 19.726.41 16.485.0 *Il it^","^` * TOTALS FOR FUND: 001 COUNTY GENERAL ESTIMATED REV RECEIPTS UNREtV REV BAL hPy80PRI6Tl0H ENCUMBRANCE EXPENDITURE UNEXPENDED BAl _UNENCUMB BAl -REGULAR- CUR RECU AR-CU0 O.00 0.00 24^128,00 6.377.42 ?0 0.00 0.00 0.00 63.826.10 3.241.49 44.099.19 14.726.91 10`4335.42 HPC BIMONTHLY REPORT OCTOBER 1991 • Monroe Park Area studied for historic district designation. • Bids sought for data entry of original survey manual. • Preliminary survey complete for Phase 6 of the city resurvey (last phase of the city resurvey). Basic information entered into data base to generate address lists. • Intensive fieldwork for Phase 6 well underway. • Certificate of Appropriateness information entered into computer database. • On going correction and sorting of information from Phases IV and V of city resurvey. • Residual typing and site plan drawing of Phase III survey * Lori Dixon resigned as director. `. Randy Strickler resigned as research assistant. * Fred Holycross appointed director for two month trial period. * Suzanne Booker reinstated as employee for two month trial period. :K Research and site visit made to potential landmark at 629 W. Lasalle. s C of A committee met twice to discuss a tabled application and a C of A violation with respective property owners. Executive committee met once to discuss and resolve personelle problems. x On going reorganization, revamping and computerization of office files. * Meeting with new County Archivist. Resolution of problems regarding auction of county landmark property, 68286 Miami Rd. (Long Estate). * C/10 research on quadrants from Phase V of city resurvey. • Attendance of I.U. Cornelius O'brien Conference on Historic Preservation, October 4-5, 1991, in Richmond, Indiana. j • Meeting with PTO board for Jefferson Elementary School to make presentation on Local Landmark and National Register status, available rehabilitation grants, and other possible action needed to preserve the school. * Granting writing for fiscal year 1992-93. Design of new C of R form to include legally correct disclaimer. Submission of proposed ordinance for the landmark designation of the Southern Hotel /X OGL��Q Z` �� It HIS'�RIC PRESERVATION COMMISSION-__-STAFF-APPROVALS-__-SEPTEMBER OCTOBER 1991 ST,# STREET NAME FILED CATEGORIES DESCRIPTION ---- ------------ 1209 Wayne North (E) �9- ------- ----------- 9/18/91 landscaping owner proposes to lay gravel bed on 12'X40' parcel, west side between house and hedge along property line (1205 E. Wayne N.), and from front line of house to rear yard fence. owner may also continue front hedgeline to obscure gravel. Correspondence --offer to attend a fundraiser for Steve Luecke --advertisement for a professional supervision skills workshop --agenda for the MACIAF (October) --offer from St. Mary's College to help provide volunteers. --announcement of general membership meeting of Southold restorations --September edition of Preservation News --solicitation for donations from the National Trust --registration form and award nomination form for Main Street -conference --offer from National Trust to post job descriptions and/or resumes --August and September editions of the Preservation Law Update --offer from NIHS to attend a "Navarre Cabin Re -Enactment" --notice from NIHS of an adult achaeology course --Spring/Summer issue of The Alliance Review (NAPC newsletter) --September issue of NIHS newsletter, Historical Columns --offer to join the National Trust for Historic Preservation Forum --October issue of MACIAF Monitor --Survey re. preferred seminar topics from Crowe-Chizek- --registration form for an IOSHA program re. new safety violations penalties --offer from MACIAF to participate in a health insurance plan --Renovator's catalog --United Way newsletter, October issue --Spring edition of Common Bond, the New York Landmarks Conservancy newsletter --September/October issue of Common Ground, the Conservation Fund newsletter --offer to join the NIHS --the October edition of Team Tourism, the Indiana Department of Commerce newsletter --special issue of CRM (Cultural Resources Management) describing training opportunities for Oct 1991 -Dec 1992. --packet. of information (mostly donation solicitation) from the Fine Arts Committee --nine bulletins of the Preservation Law Update received between Aug 28 -Sept 26.