Loading...
HomeMy WebLinkAboutMarch 19911 AGENDA OF THE REGULAR MONTHLY MEETING OF THE HISTORIC PRESERVATION COMMISSION Regular Monthly Meeting County Council Caucus Room, #411 7=30 p.m. County/City Building March la, 1991 I. Call to Order II. Roll Call III. Public Hearing A. Certificates of Appropriateness IV. Regular Business A. Approval of Minutes --February 21, 1991 B. Treasurer's Report --February 1991 C. Correspondence D. Committee Reports 1. Certificates of Appropriateness --(Report) a. 1217 East Wayne North b. 713 Cushing 2. Budget & Finance 3. Legal 4. Historic Districts 5. Historic Landmarks a. 1026 E. Wayne St. 6. Public Relations & Community Education 7. Personnel a. Resignation of Secretary B. Staff Reports a. HLFI Meeting - March 25 b. Growth Management Conference V. Old Business VI. New Business VII. Hearing of Visitors VIII. Announcements & Miscellaneous Matters IX. Adjournment historic preservatoon commossion of south bend and st. joseph county ROOM 1123 COUNTY CITY BUILDING south bend, indiana 46601 (219) 284-9798 March 13, 1991 Our meeting next Monday (March 18) will again be held in the Caucus Room of the County Council, at the usual time. Please plan to attend. Historic Landmarks will be holding a meeting on March 25 on the topic of Roberts' Rules of Order/Parliamentary Procedure. The meeting will be in the evening and will fulfill your requirement to attend a special conference as a member of a Certified Local Government commission. I will have time and place for you at the meeting on the 18th. You will find enclosed a trdasurbr:'sikeport for the year-to-date. I have not yet learned how to print part of it on the new software. I look forward to seeing you Monday. Lori. MINUTES OF THE HISTORIC PRESERVATION COMMISSION Third Floor Conference Room County/City Building 7:30 p.m. --County Council Caucus Room (Room 411) March 18, 1991 I. Call to Order The meeting was called to order at 7:40 p.m.. II. Roll Call Members Present: Mr. John Oxian, Mrs. Joann Sporleder, Mr. Odell Newburn, Mrs. Jean Dennen, Mrs. Martha Choitz, Mrs. Lori Dixon - Director, Mr. James Pastor - Survey Manager, Mrs. Gloria Gaytan - Secretary. Members Absent: Mr. Herb Herendeen, Mr. Jed Eide, Mr. Bill Welsheimer, Mrs. Janeanne Petrass. Ms. Aladean DeRose - City Attorney. Others Present: Barbara Steele - Southhold Restorations, Fred Holycross - Research Assistant and Laura Vinnedge - visitor, Kevin Boughal - South Bend Tribune, Susie Booker - Surveyor. III. Public Hearing A. Certificate of Appropriateness No Report. IV. Regular Business A. Minutes - February 18, 1991 Mrs. Dennen requested that under Historic Landmarks paragraphs 8 and 10 her name be replaced by Mrs. Dixon's who would be responsible for inspecting the Potpourri house and writing a letter to Code Enforcement. Mr. Oxian requested that under New Business the first paragraph include his name as the author of the Amendment of the goals and objectives for 1991. Mr. Oxian also wanted it noted that under Old Business B), paragraph 6 was out of place. Mr. Newburn moved that the minutes be approved'as amended: Mrs. Choitz seconded: motion approved. A discussion regarding the minutes followed. Some members felt they were too lengthy. Minutes should reflect the actions taken, whether a motion was made and whether it was or was not approved. 1 The commission agreed to have all motions underlined. B. Treasurer's Report - February 1991 Mrs. Choitz moved that the treasurer's report be filed for audit: Mrs. Sporleder seconded: motion approved. _ C. Correspondence Mrs. Dixon submitted the correspondence for review by the Commission. D. Committee Reports 1. Certificates of Appropriateness Mr. Pastor reported on two staff approved C. of A.'s. a. 713 Cushing - Landmark An in-kind replacement of a pine porch railing with one of wolmanized lumber. b. 1217 East Wayne North - LHD A simple in-kind roofing of a flat roof with rubberized roofing. 2. Budget & Finance Mrs. Dixon reported that she had not spoken to the County Commissioners, due to their unavailability, about withholding taxes from the HPC staff. Mrs. Dixon informed the commmission members that she was seeking permission from the County Commissioners to purchase two computers. Presently the office computer was being used 100% of the time and staff members had to take turns using it. The cost for each computer would be approximately $2000.00. Financing of the two computers would come from HPC's county budget. HPC had been allotted $38,100.00 from the County, about $20,000 would be matching funds for the grants. Any other money spent on grants would be totally reimbursed to the county. The county would be asked for an additional appropriation for all reimbursables because it exceeds $38,000.00. That would leave approximately $13,000.00 in HPC's original county budget, some of which would be from the reimbursable portion. Mr. Newburn moved that Mrs. Dixon pursue the Purchase of the computers: Mrs. Dennen seconded: motion approved. 2 Mr. Newburn suggested that Mrs. Dixon send a letter to the County Council concerning the above request. 3. Legal No Report. Mr. Oxian requested that Mrs. Dixon contact Ms. DeRose to get her legal opinion regarding the placement of the HPC staff on the payroll. r 4. Historic District No Report. 5. Historic Landmarks a. 1028 E. Wayne Street Mrs. Dixon reported that she sent out the C. of A. Landmark guidelines and procedures to Mr. Joe Barkman of the Family and Children's Center. She was told by Mr. Barkman that the property was going to be repaired this summer. Mrs. Dixon said she would do a follow-up on the property. b. Mr. Oxian requested that the first reading for landmark status of Witter Cemetery be included in the following month's agenda. 6. Public Relations & Community Education No report. 7. Personnel Mrs. Dixon reported that as of March 25 HPC would need a new secretary. Mrs. Gaytan had accepted another position. Presently there were about twenty applicants for the position. 8. Staff Reports The Historic Landmarks Foundation was holding a meeting the following Monday focusing on the proper procedures for conducting and participating in a public meeting. Members of a commission in a C.L.G. were required to attend at least one certified meeting a year. Other options, which met the above 3 criteria, including the May 1st conference were discussed. Mrs. Sporleder suggested that Mrs. Dixon consider someone from the Agricultural Stabilization and Conservation Committee as a possible speaker for the May 1st conference. V. Old Business A. City Survey Mrs. Sporleder said she would like to sometime in the future have time allotted solely to a comprehensive discussion of the City Survey. A discussion on the past and present surveys followed. B. Wooded Area Survey Mrs. Dixon reported that she had applied for a grant to develop standards for determining what constitutes a historic landscape feature or historic scenic feature. However, she felt that HPC would be turned down for that particular grant. Mrs. Sporleder suggested that HPC apply for a grant from the Urban Forestry Foundation. Mrs. Dixon said if either of the grants were received an expert in the area of landscape features needed to be found. C. Research Guidelines Mr. Holycross was commended for,the outstanding job he did in establishing the research guidelines. It was agreed by the commission that the guidelines be reformatted and include a table of contents. Mrs. Dennen moved that the research Guidelines be adopted: Mr. Newburn seconded. Motion approved. D. Plaques Plaques for Historical Landmarks were available through the following companies: 1. La Haye/$110.00 per plaque. 2. Norman Perry/$60.00 per plaque. 3. Lakeshore Industries/$45 per plaque. 4 VI. VII. VIII. IX. Mrs. Sporleder moved to purchase the plaques from Lakeshore Industries: Mr. Newburn seconded the motion. Motion approved. Mrs. Choitz dissented. She felt the plaques were too expensive. All South Bend landmark owners who did not have plaques would be contacted by mail and asked if they had an interest in purchasing a plaque. Thus creating an order list. E. Plaques for the Districts Decisions regarding plaques for the districts would be left to the District Committee. The probability of plaques getting stolen was the main concern voiced by the Commission members and will be considered in the decision of whether or not to purchase plaques for the districts. F. Darden Bridge Plaque It was brought to the attention of the commission that an individual(s) wanted to present the Darden Bridge plaque to HPC. Mrs. Sporleder was asked to formulate a proposal on how the plaque could be presented to HPC. It was suggested that the plaque be placed either in the Studebaker Museum or in the Northern Indiana Historical Society Museum. G. Maintenance Standard Mr. Pastor reported that Code Enforcement would be sending HPC an old copy of their maintenance standards. Mr. Oxian asked Mr. Pastor to contact the Cleveland, Ohio HPC and inquire about their progress in establishing Maintenance Standards. New Business No Report. Hearing of Visitors No report. Announcements and Miscellaneous Matters No Report. Adjournment Mr. Oxian moved to adiourn: Mrs. Dennen seconded. Motion approved. 1991 CERTIFICATE OF APPROPRIATENESS COMMITTEE ASSIGNMENTS Odell Newburn Bill Welsheimer Martha Choitz Jed Eide Herb Herendeen Odell Newburn Jean Dennen John Oxian Janeanne Petras Odell Newburn Sill Welsheimer Martha Choitz Jed Eide Herb Herendeen Nov. 1990 - Jan. 1991 Dec. 1990 - Feb. 1991 Jan. 1991 - Mar. 1991 Feb. 1991 - Apr. 1991 Mar. 1991 - May 1991 Apr. 1991 - Jun. 1991 May 1991 - Jul. 1991 Jun. 1991 - Aug. 1991 Jul. 1991 - Sep. 1991 Aug. 1991 - Oct. 1991 Sep. 1991 - Nov. 1991 Oct. 1991 - Dec. 1991 Nov. 1991 - Jan. 1992 Dec. 1991 - Feb. 1992