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HomeMy WebLinkAboutJanuary 1991AGENDA OF THE REGULAR MONTHLY MEETING OF THE HISTORIC PRESERVATION COMMISSION Conference Room A, 3rd Floor County/City Building 7:30 p.m. Regular Monthly Meeting January 21, 1990 I. Call to Order II. Roll Call III. Public Hearing A. Certificates of Appropriateness --(Review) 1. 1428 East Wayne St. - EWS IV. Regular Business A. Approval of Minutes --December 17, 1990 B. Treasurer's Report --December 1990 C. Correspondence D. Committee Reports 1. Certificates of Appropriateness --(Report) 2. Budget & Finance a. 1991-92 Grants 3. Legal 4. Historic Districts 5. Historic Landmarks 6. Public Relations & Community Education 7. Personnel a. Secretary/Typist 8. Staff Reports a. Annual Report V. Old Business VI. New Business A. Introduction of New Commission Member B. Goals and Objectives for 1991 C. Appointment of Officers VII. Hearing of Visitors VIII. Announcements & Miscellaneous Matters IX. Adjournment ID 0 10 historic presery ission i s of south bend and st. joseph ROOM 1123 COUNTY CITY BUILDING south bend, indiana 46601 (219) 284-9798 M E M O R A N D U M TO: Personnel Committee FROM: Lori Dixon RE: Secretarial Candidtates DATE: December 27, 1990 In the interest of time, I would like to go ahead and interview a few secretarial candidates on Wednesday, January 9, 1991 (pending availability of both the candidates and the Commission members). I will be sending out letters today or tomorrow asking the following people to call in and set up a time that day to come in for and interview (I will try for all afternoon times so as not to spread the meetings out any longer than necessary): j; Maria Crespo Patricia Kruszynski Suzanne Carlson Gloria Gaytan Khadijah Muhammad You do not have a copy of Ms. Muhammad's application, but she has had several persons calling on her behalf, she seems to have the appropriate qualifications and experience. I will supply you with her application along with this letter. Please contact me as soon as possible to let me know if you will be available on the 9th. If not, perhaps one of the other commission members would be willing to step in for you. If you disagree with the list of candidates I have proposed, please also let me know about that when you call. Thank you. 3 oric preservatoon of south bend and st. joseph county ROOM 1123 COUNTY CITY BUILDING south bend, indiana 46601 (219) 284-9798 January 4, 1991 MEETING SCHEDULE & AGENDA STATEMENT To the News Media: To insure compliance with the Indiana Open Door Law, as amended, the Historic Preservation Commission of South Bend and St. Joseph County, Indiana, has revised, lthd fbllbwingv,!:§cjiedUec;fbr 1991. ' DEADLINE FOR AGENDA MEETING DATE January 1.1 January 21 February 8 February 18 March 8 March 18 April 5 April 15 May 10 May 20 June 7 June 17 July 5 July 15 August 9 August 19 September 6 September 16 October 11 October 21 November 8 November 18 December 6 December 16 All meetings are to be held at 7:30 p.m., in Alcoholic Beverage Commission Conference Room A, 3rd Floor, County/City Building. An agenda for the meetings is available on Wednesday afternoon, prior to the meeting. Additional metters not requiring a public hearing may be added to the agenda prior to the commencement of the meeting. If the above schedule is revised, you will be notified. If you wish to receive a copy of the agenda of the meetings, please notify the Commission in writing. Sincerely, Lori A. Dixon, Director 10 10 10 historic prr, 1 of south bend and st. joseph county ROOM 1123 COUNTY CITY BUILDING south bend, indiana 46601 (219) 284-9798 M E M O R A N D U M TO: HPC Members FROM: Lori Dixon & Jim Pastor RE: Photographic Processing Bids DATE: December 27, 1990 I am enclosing a listing of the bids received from the various companies solicited. You will notice numbers in parenthesis next to some of the bids. I have ranked the thpee'hlow bids for each part. You will also notice that only two of the companies are in the top three on each part: CBI/Graphics and Dolphin Photo Lab. The top three bids are within $.50 of each other on Part I and the top two are within the same range of each other on Part II. It makes no sense to go with the third-place bid on Part II due to the $1.50 difference between the 2nd and 3rd bids. We could take low bid on Part I (CBI/Graphics) and low bid on Part II (Dolphin Photo Lab), but the $.50 we would save on Part I would be spent in driving to Mishawaka to deliver ah&.rdtrieve the film (Round trip is approximately 10 miles @ $.24 per mile). Therefore, our recommendation is as follows: We recommend that Dolphin Photo Lab, 916 E. Wayne St., South Bend, IN, be given the bids for both Parts I & II, at a total of $5.50 per roll and that the Commission enter into a contract with them as soon as possible. I am enclosing a ballot for your vote, along with a return envelope. By,�con- duetingo the(, votecobyomai (ii we will;:notuneed to wait for the next meeting to enter into a contract with Dolphin. We would like to have as little gap as possible between the end of the current contracts at the first of the year and this new contract. Thank you for your prompt consideration of this matter. I will expect all ballots to be in by January 10th. Photographic Processing Bids 1991 Name Part I Leigh Booker 4.00 Professional Photographic Services NA Slidecraft (3) 2.50 Qualex NA CBI/Graphics (1) 2.00 Dolphin Photo Lab (3) 2.50 Gene's Camera Store 3.60 Knepp Studio _ NA Dill Camera Shop (2) 2.43. McDonald Photo Center NA River Park Photo 3.00 Schilling's Sales Co. (2) 2.43 Part II E3) 5.00 5.50 (2) 3.50 (1) 3.00 5.95 5.99 (3) 5.00 13.85 Commission ballot for Photographic Processing Contract 1991 PLEASE VOTE FOR ONLY ONE COMPANY IN EACH PART. The companies do""not have to be the same for both parts. Name Part I Part II Leigh Booker Slidecraft CBI/Graphics Dolphin Photo Lab Gene's Camera Store Dill Camera Shop River Park Photo. Schilling's Sales Co. Please submit to HPC office in the enclosed envelope ,by January 10,.1991. historic tt t'��� �� �� �F �i5"+��?�.,��� 1 ol soum bendand st. Joseph county ROOM 1123 COUNTY CITY BUILDING south bend, indiana 46601 (219) 284-9798 RESOLUTION BE IT HEREBY RESOLVED, that the Historic Preservation Commission of South Bend and St. Joseph County, Indiana, expresses its deepest sympathy on the death of Mr. F. Jay Nimtz, an original member of the Commission and an important contributor to the advancement of historic preservation in South Bend and St. Joseph County. IN WITNESS WHEREOF the Historic Preservation Commission enacts this resolution as indicated by the appropriate signatures below, on this 17th day of December, 1990. �. OV John Oxian, President Lodi A. Dixon, Director Z_ February 8, 1990 STAFF REPORT Mary Hendriksen/Dwight King 1077 Riverside Dr_ South Bend, IN 46616 c/o Peacock and Company Design and Build Center 219 N_ Hill St. South Bend, IN 46617 REQUEST FOR VARIANCE At theDecember1990 meeting, the Historic Preservation Commission approved.the installation of two window units to flank the chimney at the attic level of the structure's north facade. Approved units consisted of 18" tall X 18" wide casements underneath 18" radius quarter rounds. The contractor representing the owner has requested that he be allowed to install window units consisting of 18" tall X 13" wide casements underneath 13" radius quarter rounds. STANDARDS. See December 5, 1990 staff report. RECOMMENDATIONS The newly proposed window units decrease the surface area of the openings in question= Existing= 24" 1/4 rounds - A= 452.16 sq. in. Approved. 18" '1/4 rounds w/ 18"X18" casements= A= 578.34 sq. in. proposed. 13" 1/4 rounds w/ 18"X13" casements= A= 366.67 sq. in. In his presentation at December's meeting, David Bowyer, developer for Peacock and Company, outlined the purpose of the project to be an enlargement of opening size which would yield an increase in ventilation, natural light and river views in the proposed living area. Thus approval and installation of the newly proposed units would be moot. The staff reasserts its position that all proposals submitted to date for the alteration of the north facade of 1077 Riverside Dr are unsympathetic to the historical and aesthetic integrity of the structure. From -an historical standpoint, the proposed window arrangement of a casement sash topped by a quarter round light is atypical of the treatment of fenestration in Revival style homes of the period. The staff recommends that the Commission encourage the developer to replace the.original quarter round sashes with in-kind replacements and not alter the size/dimentions of the openings as per the standards. MINUTES Third Floor Conference Room County/City Building 7:30 p.m. --Regular Monthly Meeting January 21, 1991 I. Call to Order . The meeting was called to order at 7:32 p.m. II. Roll Call Members Present: Mr. John Oxian, Mrs. Janeanne Petrass, Mr. Herb Herendeen, Mrs. Joann Sporleder, Mr. Odell Newburn, Mr. Jed Eide, Mrs. Jean Dennen, Mr. James Pastor - Survey Manager, Ms. Aladean DeRose - City Attorney. Members Absent: Mrs. Martha Choitz, Mr. Bill Welsheimer, Mrs. Lori Dixon - Director. Others Present: Marzy Bauer, Kevin Boughal - South Bend Tribune. III. Public Hearing A. Certificate of Appropriateness 1428 E. Wayne Street -- LHD Mrs. Bauer reported that she wanted to convert the attic space into habitable living space. This would involve creating two bedrooms. On the exterior, this would involve putting in two dormers on the west elevation. It would also involve reroofing and tuckpointing as necessary. In the rear, a vent in the top of the gable would be replaced by a window. In the front, the window would be replaced with a similar window. The new windows in the attic area would also be similar. Discussion ensued regarding double -hung versus casement windows and their compliance, in this case, with building code. Mrs. Bauer stated that currently the house contains a wide variety of window types. Mr. Oxian suggested that a horizontal tri -part window, similar to that on the second floor, be used instead of the suggested window. An arched type of window was also discussed. Mr. Pastor stated that the Commission needed to consider the design submitted or variations thereof, and that the design chosen must maintain the integrity of the facade. Part I: Proposal for reroofing with in-kind replacement. Mrs. Sporleder moved to approve the reroofing; Mr. Herendeen seconded. Mr. Eide asked if the owners had picked a roofing material. Mrs. Bauer stated that they had not. Motion approved. Part IA: Addition of ridge vents, as per the submitted specifications (shingle covered ridge vent - see specs). Mr. Herendeen moved to approve the ridge vents. Mrs. Dennen seconded. Motion approved. Part IB: Chimney repair and repointing. Where bricks are missing, replace with appropriate style/color of brick, and when tuckpointing, use mortar compatible with original. Mrs. Sporleder further suggested that the owners have the chimney inspected and, if it needs to be rebuilt for safety reasons, that the owners undertake that project. Mr. Herendeen moved to approve as stated. Mr. Newburn seconded. Motion approved. Part II: Dormers. Mrs. Dennen moved to install two dormers with windows matching other windows in house (double hung or casement with muntins). Mrs. Petrass seconded. Motion approved. Part III: Replacement of attic vent with window(s). The Commission members discussed approving or not approving the replacement on the basis of the fact that it is located in the back of the house (not visible from the street). Mr. Oxian pointed out that approving a plan on the rear elevation of a property which would not be approved if it were on the main facade is a dangerous precedent due to the fact that the rear facade is often visible from an alley or another property. Mr. Herendeen stated that these decisions would be based on the merits of the project (the window in this case). Mr. Eide offered alternative suggestions to, the owners regarding the type/style of window which might be placed in the space. Mr. Herendeen suggested that, if the Commission wished to have a more concrete proposal, that they ask the owners to present something more detailed in the way of a proposal. Mrs. Sporleder moved that the placement of a window in the aable of the south elevation be approved, and that it be desianed to fit the space appropriately with appropriate muntins and mullions. Mr. Newburn seconded. Final approval pending staff review of window style. Motion approved, with Mr. Oxian abstainina. Part IV: Replace sashes on north and east facades. Sashes would be wood, with aluminum cladding, at the attic level (in the existing arched space) similar in materials to existing windows elsewhere in house. Mr. Newburn moved to approve concept of replacement with said windows, but that final approval would be based on staff review of the 9998899ment desian/type. Mr. Herendeen seconded. Motion approved. Mr. Eide asked that, if finances put a constraint on the ability of the owners to complete all parts of this project, would they be required to resubmit their plans to the Commission for a new C. of A.? Mr. Oxian suggested that the Commission make a motion which would determine how such a situation should be handled. Mrs. Dennen moved to leave the decision reaardina chanaes to the C. of A. up to the staff, with the help of the C. of A. Committee. Mrs. Sporleder seconded. Motion approved. IV. Regular Business A. Minutes - December 17,1990 Mr. Newburn moved that the minutes be approved as amended. Mrs. Dennen seconded. Motion approved. Mr. Oxian stated that he would provide the staff with the appropriate corrections for amending. B. Treasurer's Report - December, 1990 Mr. Newburn moved that the treasurer's report be approved as submitted. Mrs. Dennen seconded. Motion approved. C. Correspondence The correspondence was not available for review. D. Committee Reports 1. Certificates of Appropriateness Mr. Pastor reported that the contractor for the December C. of A.(1077 Riverside Dr.) has run into difficulties and may need to change the C. of A. Specifically, the palladian window which was approved does not meet the size requirements of the building codes. A larger window which meets code does not meet the approval of either the owners or the requirements of the C. of A. Mr. Herendeen suggested that the policy be similar to that stated on the C. of A. earlier in the meeting, (that the staff work out the details, with the help of the C. of A. Committee, if changes are needed in the C. of A. before the project meets code. Mr. Oxian stated that, in his discussion of the matter with Mr. Pastor, he stated that the contractor provide a written statement from the building department indicating that the approved window size does not meet code. The Commission suggested that the staff request written documentation of the potential code violation and find out whether or not the contractor or property owner actually procured a building permit. If a permit was obtained, then the Commission may assume that the approved window meets code. If the contractor or owner provides documentation to the contrary, the staff and C. of A. committee will work with the owners and contractor to develop a mutually satisfactory plan. Mr. Pastor further stated that the contractor and owners indicated their intent to re -submit an application for a certificate of appropriateness. 2. Budget & Finance a. 1991-1992 Grants Mr. Pastor stated that Mrs. Dixon attended the State Review Board Meeting in Indianapolis. At that meeting, the board decided to table the majority of the grant applications due to some confusion regarding the application process for Certified Local Governments. The CLG grant applications, and those which may be effected by changes in the status of these grants, were tabled until April. 3. Legal No Report 4. Historic District a) South Michigan Potential District Mr. Oxian made a proposal that the Commission begin working on the development of a district in the area of the 500 and 600 blocks of S. Carroll and St. Joseph Streets and the 500 block of S. Michigan Street. Mr. Oxian stated that he had discussed the matter with both Jon Hunt (Economic Development) and Carter Wolf (Center City Associates), and that both gentlemen agreed that such a district would be beneficial to the area. District designation would also permit the use of tax credits in an area where little other such funding is available. 5. Historic Landmarks a. 1028 E. Wayne Street Mrs. Dennen inquired about the status of the landmark and the Commission's petition to Code Enforcement. In response to Mr. Oxian's question of whether a letter had been sent, Mr. Pastor reported that a letter had been sent some time ago. Mr. Oxian stated that the letter should be sent to the legal department. Ms. DeRose stated that the problem the legal department has is that Code Enforcement does not have the authority to enforce preservation standards. Violations must be a health or safety threat. The legal department is concerned that, if Code Enforcement is required by them to enforce the preservation standards, that the courts might say Code Enforcement is outside of their jurisdiction. Mrs. Dennen asked Ms. DeRose if she knew, for a fact, that the owners had been contacted. Ms. DeRose stated that they had, or at least the attorney representing Code Enforcement had authorized a letter to go out. She wasn't certain that they could go much further than that. Mr. Oxian stated that David Chapleau, formerly of the City Attorney's office, had stated at one time that the Commission could go through the city's legal department to take the owner to court when they are in violation of the standards, since the standards are a part of the ordinance. Mr. Newburn asked how Code Enforcement's current work differed from enforcing preservation standards as a part of the code. Ms. DeRose explained that, unless the property is in violation of health and safety standards, Code Enforcement is not within its power to write up a violation notice. If Code sends a letter to an owner and nothing is done to rectify the violation, Code can go to court to get an injunction. In the case of preservation guideline violations, the court is likely to question the action on the grounds that no health or safety hazard exists (assuming such is the case). It is not written in the enabling legislation for Code Enforcement to act on preservation codes. Mr. Oxian suggested that Ms. DeRose contact Code Enforcement to determine what actions have been taken to rectify the situation and what further actions must be taken by Code Enforcement or the Commission. Ms. DeRose stated that, while Code has the authority to enforce the building code, and the building commissioner enforces the preservation standards at the request of the Commission, the preservation standards simply say that the owners must maintain the property. Nothing states specifically what constitutes a violation regarding maintenance. She stated that she would review the letter sent by Code Enforcement. Mr. Oxian stated that he would also like a copy of the letter. 6. Public Relations & Community Education No Report 7. Personnel a. Secretarial Applicants Mr. Pastor reported that the staff and Mr. Oxian had interviewed four candidates for the position and have narrowed the field to two. He requested the personnel committee's decision on the matter. The Commission as a whole voiced its opinion that such a decision does not need to be made by the Commission and that the Director should make the final decision. Mrs. Sporleder stated that the only information the Commission needed to know is that the position was properly advertised and that the respondents were qualified. Mr. Newburn asked Mr. Oxian which of the applicants he felt was most qualified for the needs of the Commission. Mr. Oxian stated that Mrs. Dixon, Mr. Pastor, and he had narrowed the list of candidates to three and had decided to think about the decision, as each candidate had different qualities from the others. He further claimed that he had suggested to Mrs. Dixon that it not be brought before the Commission. The Commission agreed. Mrs. Sporleder asked the number of hours and rate of pay. Mr. Pastor responded that the position is 30 to 35 hours per week at $6.00 - $6.25 per hour, and that the person would be self-employed as a staff person to the Commission. 8. Staff Reports a) Annual Report Mr. Oxian asked for corrections. None were forthcoming. V. Old Business A) Film Processing Ms. DeRose asked what had been decided regarding the bids for film processing. Mr. Pastor reported that work had been submitted to both candidates selected by the Commission, and that a decision would be made after the work of each had been compared. Mrs. Petrass reported that the Commission members had voted by mail. Mr. Oxian stated that the two lowest bids were chosen. Ms. DeRose stated that her concern had been that the bidders might still be waiting for a decision from the Commission. Mr. Oxian asked that the minutes reflect the two organizations selected. (Those organizations are C.B.I./Graphics and Dolphin Photo). The bids will be awarded upon review of the finished product. VI. New Business a). New Commission Member Mr. Oxian reported that Bill Welsheimer Sr. had been appointed to the Commission to fill the vacancy left from Mr. Nimtz' passing. Mr. Welsheimer was appointed by the mayor to finish Mr. Nimtz' term of office. b). Goals and Objectives for 1991 Mr. Oxian stated that, in light of Mrs. Dixon's absence, the matter would be tabled until next month. c). Tagging of Deed Records Mrs. Sporleder asked if the Commission had been able to determine a method for keying deeds to historic landmarks and district properties. Mr. Oxian reported that the time had not been available to visit the recorders office, but that it would be done before the next meeting. Mrs. Sporleder reported that other departments were having difficulty determining historic structures from their records. Since other departments utilize the tax key number, perhaps the Commission should include such information in their lists and have the appropriate offices tag properties accordingly. d). Staff Meetings Mr. Pastor reported that staff meetings have been held once a week for the past few months. He stated that the surveyors have presented needs to him, some of which he feels are legitimate and others not, but he would present them all to the Commission. 1 -In the winter the car keeps the surveyors warm and keeps the elements out, but it uses a great deal of gasoline. The surveyors would like to somehow be reimbursed for their extra gas consumption. Mr. Pastor explained to the surveyors that there was no precedent for this and it was not likely to happen, but that he would pass this concern on to the Commission. 2 -The office camera would be useful in some of the not -so -safe neighborhoods, as the surveyors are concerned for the safety of their personal photographic equipment. Mr. Pastor stated that the Commission is currently seeking bids for a new camera, as the existing equipment does not seem to be functioning properly. 3 -Tax Withholding seems to be the biggest concern of the staff. Mr. Pastor explained that the money is available and the grants allow for this option, but the County does not.seem to be responding to the proposals of the Commission. Mr. Newburn asked if the Commission was paying the appropriate portion of FICA tax that employers usually pay. Mr. Pastor and Mr. Oxian both stated no. Mr. Newburn asked if the staff was using their own cars for business purposes. Mr. Oxian stated that they were, but that a discussion on this should wait until next month, as that status may change. Mr. Oxian stated that the County Commissioners have been approached regarding the withholding problem on numerous occasions, but that they will not bring any of the HPC staff into the County system. Mr. Herendeen asked why this was an issue. Ms. DeRose stated that the staff must pay not only the regular personal FICA withholding, but also that portion that an employer would pay, thereby doubling the amount of FICA the staff must pay. Mr. Oxian stated that bids should be taken for the camera, then a formal report could be made to the Commission. If bids are not coming in, Mr. Pastor should go out and price the appropriate equipment. e). Election of Officers Mr. Oxian reported that the Nominating Committee was headed by Mrs. Dennen. Mrs. Dennen reported that the committee recommended: John Oxian - President; Jed Eide - Vice President; Jean Dennen - Secretary; Odell Newburn - Treasurer. She then asked for any other nominations. None were made. Mrs. Petrass moved that the Secretary cast a unanimous vote for the slate of officers as recommended by the nominating committee. Mr. Herendeen seconded. Motion approved. VII. Hearing of Visitors No Report VIII. Announcements and Miscellaneous Matters Mr. Oxian requested that anyone who had previously chaired a committee who no longer wished to chair that committee, to let him know. Also, if someone wanted to be involved with, or chair, another committee, to let him know before the next meeting. IX. Adjournment 9 5 u r' �I00`r I—CV2l PEACOCK AND COMPANY DESIGN & BUILD CENTER 219 North Hill Street SOUTH BEND, INDIANA 46617 (219) 233-3997 JOB SHEET NO. OF CALCULATED BY DATE CHECKED BY DATE SCALE JANUARY 1991 TREASURER"S REPORT DATE DESCRIPTION AMOUNT ACCOUNT ------------ 1/1/91 ------------------------------ Lock for wood administrative ---------- $13.00 ------------ County desk Budget - Equipment 1/11/91 L. Booker 12/17-12/18 $84.50 City Grant 1/11/91 J. Pastor - Mileage through $15.02 CDBG 1/4 1/11/91 E. Lawson 12/16 - 12/22 less $90.62 CDBG $3/13 for tardiness 1/11/91 L. Booker - Photo Processing $45.00 CDBG (9 Prints) 1/11/91 L. Booker - 2 weeks severance $390.00 City Grant pay as per agreement 1/11/91 F.Holycross 12/3-12/22 $558.00 County Grant 1/11/91 J. Pastor 1/1-1/15 $625.00 County Grant 1/11/91 S. Booker 12/16-12/22 less $246.87 City Grant $3.13 for tardiness 12/12 1/11/91 Preservation Law Update - Dues $35.00 County Budget - Dues 1/14/91 Preservaiton Law Reporter, $50.00 County 1990 - Dues Budget - Dues 1/14/91 L. Booker - Mileage through $121.32 CDBG 12/12 1/14/91 Dills - Develop 21 Rolls of $51.03 CDBG film 1/14/91 R. Strickler - 12/23-1/5 $81.00 CDBG 1/14/91 E. Lawson 12/23-1/5 $412.50 CDBG 1/14/91 S. Booker 12/23-1/5 $437.50 City Grant 1/14/91 F. Holycross 12/23-1/5 $372.00 County Grant 1/14/91 J.Pastor 1/15-1/31 $625.00 County Grant 1/15/91 MACOG Copier rental fee for $600.00 County 1991 Budget - Printing 1/16/91 L. Dixon - Mileage to State $69.75 County Review Board Meeting - Indy. Budget - Mileage 1/21/91 L. Dixon - Reimbursement for $7.85 County lunch & Parking - Indianapolis Budget - Travel 1/21/91 Old House Journal - $37.00 County Subscription renewal Budget - Subscription S 1/29/91 E. Lawson - Mileage $23.95 CDBG 12/18-12./31 1/29/91 Dills - Develop film $60.75 CDBG 1/29/91 Typewriter Maintenance $621.50 County Budget - Equipment 1/29/91 Dolphin Photo Labs trial $69.30 CDBG period - develop 22 contact prints 1/29/91 C.B.I./Graphics trial period - $77.00 CDBG develop 22 contact prints Month Total: $5820.46 DATE ------------ Total: DESCRIPTION ------------------------------ Appropriation 1991: $ 39,587.10** Encumbrance: $ 813.10 Expenditure: $ 8,171.00 Unexpended Balance: $ 31,416.12 Unencumbered Balance: $ 30,603.00 AMOUNT $5820.46 ACCOUNT ------------ ** Budgetary appropriation was $38,100.00. Funds encumbered in 1990 (from 1990 budget) but not claimed until 1990 totaled $ 1,487.10, for a total of $ 39,587.10. historic preservatoon 1south1/and-st.josephcounty January 21, 1991 CORRESPONDENCE ROOM 1123 COUNTY CITY BUILDING south bend, indiana 46601 (219) 284-9798 a. Brochure on major land use laws in Indiana conference b. The Mortar Board from MACIAF, December 1990 & January 1991 C. Light Impressions catalog d. Preservation News January 1991, December 1990 e. MACIAF Plan Room January 14, 7, 2 & December 10, 17, & 26, 1990 f. MACIAF Monitor January 1991 g. HLFI workshop on preserving religious buildings h. Team Tourism, newsletter of Indiana Dept. Of Tourism i. PLR Advance, January 1991 j. The Preservation Press catalog, Spring 1991 k. The Fidelity Graphic Arts Catalog 1. Invitation to Citizen Ambassador Program trip to China M. Time/Life Video solicitation n. Marketing Main Street conference brochure o. Computerland Solutions p. Preservation Law update 461990-41,42,43 q. CRM Bulletin r. Architects & Designers Book Service solicitation S. Indiana Preservationist, January/February 1991 t. Southhold Newsletter December 1990 U. Brochure on 2nd annual Heritage Tourism Conference (IN) V. Solicitation from Natural History magazine W. Membership renewal notice from HLFI X. Invitation to International Public Market Conference CORRESPONDENCE A. Newsletter for PC users within the County B. MACIAF January 21,28, February 4, C. Architects & Designers Book -Service Catalog -for January D. Common Bond, Fall 1990 E. News from the L'Enfant Trust F. Preservation Week packet info: -from the National Trust G. MACIAF invitation to reception for Architects & Engineers: H. Thank you letter from Boy Scouts for Memorial Contribution from HPC I. Nomination form from NTHP for National Preservation Honor Awards J. Renewal notice from HLFI K. CLG 1990: Status Report from the Dept. of the Interior L. Edward R. Hamilton Bargain Books newspaper/solicitation M. Preservation Law Update 1990-44, 45, 45a. N'. Invitation to NIHS Valentine -Making Party 0. Brochure on book Saving the Neighborhood P. Invitation to join Colonial Williamsburg- Q. Solicitation from Hometown Indiana Coalition for letter -writing campaign R. Indiana Department of Commerce Conference on Tourism brochure S. Brochure for HLFI Quarterly Regional Meeting in Fulton County T. Symantec computer magazine U. Portage Manor Newsletter V. Center for Historic Preservation Newsletter W. Main Street Missive, January 1991 1991-92 Revised Budgetary Estimate Total January - June July - December January - December Total January - June July - December January - December to be Expended $ 38,640.95 13,300.00 13.650.00 $ 65,590.00 2 Federal Grants 1 Federal Grant CDBG City Grant Total Federal Reimbursement $ 22,446.00 9,310.00 13,650.00 $ 45,406.00 Total Reimbursement Total Countv Match January - June $ 16,194.00 July - December 3,990.00 January - December 0 $ 20,184.00 Total Match Required County Budget Allotment: $ 38,100.00 County Match Required: 20,184.00 Office Supply Allotment: 5,000.00 County Budget Remainder: $ 12,916.00 Reimbursable Appropriation Total to be requested for 1991-92: $ 45,406.00 January 23, 1991 Board of Commissioners St. Joseph County 7th Floor, County/City Bldg. South Bend, IN 46601 Honorable County Commissioners: I am concerned about our current employment and payroll practices. Within the past three years, 60% of the persons who have been employed here have taken positions elsewhere. The reason they give for leaving is often not higher gross wages, but rather the smaller net wages they take home due to the fact that they must pay self-employment tax. With such a high turn -over rate, the Commission puts out a product of minimal quantity and quality because they must continually train new personnel. This inefficiency reflects poorly on the County as well as the Commission. I also have been cruestioned—by--t-he_State—Board—af—Accounts and the City Attorney's representative to the Commission regarding the discrepancy between the manner in which we hire the staff and the manner in which we pay them. We advertise and interview persons for positions just as any other department, choosing the most qualified and capable applicant. We then pay them an hourly wage, just as the county would an employee, but expect them to handle their own withholding, insurance, etc. Normally, government contracts would be bid or the individuals would be employees of the entity. I believe that bidding the contract would also provide inconsistancy and a lack of control on the part of the Commission over the end product. This leaves only the option of withholding taxes for the staff, which is not within the capacity of the County or City budgetary restraints at this time. To solve this problem, and to aid in retaining the competent staff members we currently have, I made a proposal to John Lentz in my letter of September 14, 1990. Although he has not had an opportunity yet to respond, I would like to share this idea with you for your comments. I propose that the staff be contracted employees of the Historic Preservation Commission, rather than private contractors. The Commission would still submit all hiring and firing to you for your approval, according to ordinance. It may be necessary to amend the county enabling ordinance to reflect the change in status of the personnel, although the current wording does not imply that the staff is privately contracted. It may also be necessary for the HPC to acquire its own federal identification number, since we are a governmental entity of both the county and the city. As you know, money for withholding and benefits can be taken from our federal grants, thereby leaving the county allotment to the HPC unchanged. If necessary, we could set up a separate fund within the county budget (currently, the HPC has fund #035 - Small Town Survey, which it has not been using. We could use that fund number; no new fund number would need to be allocated to the HPC) to set aside the estimated amount of money needed for taxes, etc. Or we could, with a separate federal i.d. number, set up a separate bank account, containing only the funds necessary for withholding and benefits, which would allow us to easily comply with the tax submittal deadlines, rather than worrying about the deadlines for accounts payable and for federal and state taxes not matching. We also have available to us an insurance plan through the National Trust for Historic Preservation, which we could provide to our staff. ALL BOOKKEEPING WOULD BE DONE BY THE HPC, thereby eliminating any extra work for the Auditor's Office. The Auditor's Office and the County Commissioners would be provided with copies of all records (and transactions, in the case of a separate bank account) on a regular basis, as determined by the County Commissioners and/or Auditor's Offi rP- Once any and all necessary accounts and identification numbers were set up, the plan would be as follows: The HPC would estimate the amount of withholding, etc. for the grant period (July through June) and divide it - July through December and January through June - so as to conform to the County budget year. If using a separate fund or account other than the usual HPC line item in the County Commissioners' budget, we would request an appropriation or transfer for the first period (July through December) and then, just prior to the end of the year, we would request another appropriation or transfer for the rest of the grant period. [Assuming that such an arrangement is acceptable to you and the Auditor's Office.] We would pay the withholding, insurance, etc. from the HPC budget or the designated account in accordance with federal, state, and local guidelines, produce all necessary paperwork, and submit our regular reports to you and the auditor for your records. The employees' net would be paid from our regular account, just as it is at the present time. This is my proposal. I have tried to develop a plan which will require the minimum amount of work for the Auditor's Office while still providing adequate records of the expenditures, etc. I obviously am not aware of all the "hoops" through which the County government must jump when doing its bookkeeping. I will do whatever is necessary to comply with the letter of the law. I believe that it is important to the County, as well as the Commission, to provide these minimum benefits to the staff members. It will enable us to retain a greater number of our competent staff, making the office more efficient and consistant in the quality and quantity of its work. I apreciate your imput and consideration of the matter. Sincerely, Lori A. Dixon Director MPC BIMONTHLY REPORT * Leigh Booker's contract as surveyor terminated. • Randy Strickler hired on as part-time researcher. * The bulk of fieldwork for Phase IV was completed Dec. 31, 1990. * Research on Phase IV near completion. * Fieldwork on Phase V of re -survey begun. Surveys for quad 44 complete, photography in progress. * Fred Holycross submitted written methodology on research process. • G.B.I./Graphics began work as the HPC's photographic processer. * Bids sought from local retailers for camera equipment. • Lori Dixon met with Indianapolis state officers regarding grants. • Elaine Lawson resigned from the surveyor position. • Gloria Gayton hired on as secretary. • Database for Historical Sites and Structures Inventory being set up- * Outlining of potential districts in the Phase IV area in progress. Goals & Objectives 1991 Proiect Survey Update Phase V Survey Update Phase VI Preservation Conference New District Brochure Nat'l Reg. Extension Nomination Update informational brochures Research Potential District Develop Maintenance Standards Develop Guidelines for Landscape Principle Staff Member Pastor Pastor Dixon Dixon Dixon Dixon/Pastor Pastor/Dixon Pastor Pastor/Dixon Date Due 6/31/91 6/31/92 5/1/91 6/31/91 4/30/91 The Survey Update will continue according to grant funds allotted, with the hope that it will be completed in 1992. As per our current CLG grant, --we wi_1_i—hav-e—.a_confeence—on—the—top-ic of Growth Management to be held (tentatively) on May 1, 1991, at Union Station. We are completing work on the National Register Extension to the West Washington District and have done preliminary work on the Local District Brochure. Informational handouts regarding Certificate of Appropriateness procedures, district and landmark status, and other useful information will be revised as time permits. The potential South St. Joseph Street district proposed in January by Mr. Oxian will continue to be researched and a proposal developed by Mr. Oxian, the Districts committee and the staff. Maintenance standards and guidelines for distinguishing significant landscape features will be developed by Mr. Pastor and Mrs. Dixon as time and funding allow. Obviously, we must place priority on the grant -funded projects so as to complete them by the designated deadline. Amendment to Goals & Objectives for 1991 To continue establishing landmarks and districts for South Bend and Unincorporated St. Joseph County, including treelines and wooded areas of significance. - Establish conservation easements for wooded areas. - Continue facade easement and reduced assessed valuation programs for historic landmarks. - Propose landmark status for abandoned cemeteries and develop criteria and standards to govern them. - Make plaques available to landmark property owners. December 31, 1990 STAFF REPORT Marzy J. Bauer 1426 E. Wayne South Bend, IN 46615 PROPOSAL Part I. In-kind replacement of asphalt shingle roofing. Part IA. Add ridge vents to ventilate attic space. (see attached spec.) Part 1B. Tuck point existing brick chimney. Part II. Install two dormers at the west side of gable roof. Dormers will be in line with existing west facade composition. Cladding will be wood bevel siding to match siding at rear of structure. Windows will be clad wood to match existing. Dormers will have gable shape. Part iii. install window in gable peak of rear elevation as per drawing. Part IIIA. Remove existing grill from gable peak, rear elevation. Part IV. Replace original attic level arched 4/4 double hung sashes (front and east elevations) with aluminum clad wood sashes similar in shape to original. This phase of the proposed renovation is to be executed at a later date than the above. Client plans to specify EAGLE brand sashes. STANDARDS. II . A. Bu i_1_d.i.ng__,_Mater_i,a,ls 1) Required Original exterior building materials shall be retained. 3 ) Pro.hi_bited Repointing shall not be done with a mortar of high Portland cement content which can often create a bond that is stronger than the building material. This can cause deterioration as a result of the differing coefficient of expansion and the differing porosity_of - - - the material and the mortar which can result in serious damage to adjacent brick. 4) Not.Recommended Mortar joints that do not need repointing should not be repointed. B. Roofs.. a.nd_...Roofi_n.g 1 ) Rg.quired. The existing shape and materials of the roof shall be retained. 3 ) Rrgbihi_t.ed Nothing shall be done to change the essential character of the roof as viewed from the thoroughfare by adding architectural features, large, unsightly fixtures, or by using roofing materials inappropriate to the style of the house. C. Windows and Doors 1) Required Original windows and doors, including sash, lintels, sills, shutters, decorative glass, pediments, hoods, and hardware shall be retained or when deteriorated beyond repair, replaced with units and trim resembling the original. 2) Recommended Wood frame storm windows and doors, painted to match the existing or original, should be used but should not damage existing frames. If new sash and doors are used, the existing or original materials, design, and hewn,-A-hou_ld_b,-- w::�PH_ when metal storm windows and doors are used they should be painted, anodized or coated to match the existing. 3 ) Prohibited Original windows, doors, and hardware shall not be discarded when they can be restored and reused in place. New windows or door openings that would alter the scale and proportion of the building may not be introduced. Inappropriate new window or door features such as aluminum insulating glass combinations that require the removal of original windows and doors may not be installed. RECOMMENDATIONS Part I.) The proposal for re -roofing is an in-kind replacement and is a staff approval item. Part IA.) Ridge vents as per the submitted specification are sympathetic to the building's aesthetic character. Part IB.) The chimney does not appear to be in need of repair from street level. It should be tuck pointed only if a closer examination does yield/has yielded deterioration. Any repointing should not done with a mortar of high Portland cement content. Part II.) The standards prohibit the alteration of "the essential character of the roof as viewed from the thoroughfare. The proposed dormers, however, are sympathetic to existing materials and building style, and thus minimally compromise the building's aesthetic integrity. From the standpoint of historic integrity, the building, heavily altered to date, may benefit from the addition of stylistically correct dormers. Part III & IIIA.) That portion of the rear elevation subject to change as per the submitted plans is a non -historic addition. Proposed changes are, in general, appropriate. The staff recommends that the Commission discuss the appropriateness of the proposed Palladian -type window as this will considerably alter the character of the rear facade. Part IV.) A site inspection revealed that the sash in front facade (north) is in good condition and the sash in the east facade is in poor to fair condition. Most of the structure's openings have been refitted with Eagle brand replacements. The owner is not ready to execute Part IV of the proposed alteration schedule, but wishes to carry out the procedure at a later date. The staff proposes that approval for the above be granted pending the submission of the appropriate specifications prior to the commencement of work so that the staff may assure that the replacement sashes resemble the originals as per the standards. MINUTES Third Floor Conference Room County/City Building 7:30 p.m. --Regular Monthly Meeting December 17, 1990 I. Call to Order The meeting was called to order at 7:32 p.m. II. Roll Call Members Present: Mr. John Oxian, Mrs. Janeanne Petrass, Mr. Herb Herendeen, Mrs. Martha Choitz, Mr. Odell Newburn, Mr. Jed Eide, Mrs. Jean Dennen, Mrs. Lori Dixon - Director, Mr. James Pastor - Survey Manager, Ms. Aladean DeRose _ City Attorney. Members Absent: Mrs. Joann Sporleder. Others Present: Mr. Boyer, Peacock Group, Brendan Crumlish - Studio B Architects, Mary Hendrickson, Dwight King- property owners, Barbara Steele - Southhold Restorations. III. Public Hearing A. Photographic Processing Bids Mrs. Dixon opened all bids received by the Commission and verified that they met the requirements of the solicitation. Mr. Oxian then read the bids aloud. The staff was to make a recommendation and to report to the Commission at a later date. B. Certificates of Appropriateness 1) 1077 Riverside Drive - RD Mr. Pastor reported that the owners proposed to raise the lunette window openings flanking the chimney on the -north side of -the house(facing Riverside Drive) at the attic story. Discard original lunette sashes and replace with new, similar sashes. Raise the attic story crescent window opening on the south side of the house (facing driveway off Golden Ave.) Discard original crescent window sash and replace with new, similar sash. Install 36" tall by 48" wide double -hung sash underneath. Existing crescent window is 48" in diameter and8" off attic story floor Mr. David Boyer made a presentation of his drawings and ideas for the home. He proposed that the window on the south be a palladian-style window, which would meet the code specifications for egress during a fire. It would also permit more light to enter the attic area, which is to be used for living space. He presented several drawings of different types of windows to flank the chimney on the north side, again with the desire to permit more light to enter the space. The Commission members discussed various ideas with Mr. Boyer which would serve the purposes desired by the owners and still be compatible with the style of the home. They then arrived at the following conclusions: Part I: Mr. Eide moved to accept the Palladian window on the south facade as per the drawing submitted at the meeting. Mr. Herendeen seconded. Motion approved. Part II: Mrs. Choitz moved to accept an 18" quarter -round window on either side of the chimnev (at a higher point than the original). and a small 18x18" square window directly below each quarter - round. Mr. Herendeen seconded. Amendment I: Mr. Herendeen moved that the motion be amended to state that the quarter -round be divided into two panes while the lower. square sash be undivided. Mr. Newburn seconded. Amendment II: Mr. Eide moved that the motion be further amended to state that the quarter -rounds have either true divided lights or applied exterior muntins. Mr. Herendeen seconded. The Commission voted on Part II, as amended. Motion(s) approved. IV. Regular Business A. Minutes - November 19,1990 - - -Mr. Oxian requested that -the first paragraph of page 7 be changed to read Common Council and County Council, rather than simply the Council for the two different references made in that paragraph (see amended minutes for further explanation). The minutes were approved as amended. B. Treasurer's Report - November, 1990 The Commission approved the treasurer's report as submitted. C. Correspondence Mrs. Dixon submitted the correspondence for review by the Commission. D. Committee Reports 1. Certificates of Appropriateness No Report 2. Budget & Finance a. Explanation of 1990 Budget Mrs Dixon reported that the Commission members were sent an explanation of the unusual circumstances regarding the 1990 budget, as well as a copy of the 1991 budgetary projection and asked if there were any questions. None were voiced. b. Apple Computer Mrs. Dixon reported that, due to the pur- chase of the new computer this summer, the office now had an Apple IIe computer which it could no longer use. The Near Northwest Neighborhood organization had expressed an interest in the computer and the County had provided the information necessary to permit its donation to the organization from the HPC. Mrs. Dixon stated that, if the Commission would so choose, it could donate the computer to the neighborhood group. Mr. Herendeen asked how the organization found out and whether or not the Commis- sion would have need of the computer in the future. Mr. Oxian stated that he had informed the group that the computer was no longer in use and the organization submitted a proposal stating their intent and their uses for the computer. Mrs. Dixon stated that the Apple IIe was not compatible with the new HPC computer or those of other departments and, there- fore, would be of little or no use to the Commission. Mrs. Dixon further stated that the Deputy County Auditor had informed her that it was not necessary_to_give_public notice of the computer's availability. There- fore, the Commission would be within proper procedures to donate the computer to the group. Mrs. Choitz moved to donate the computer to the Near Northwest Neighborhood organization. Mrs. Petrass seconded. Motion approved by a vote of six in favor. one abstaining (Mr. Oxian). 3. Legal a. C. of A. Procedures Ms. DeRose stated that, having provided the opportunity to the Common Council to make comment on the proposed procedures, the only comments received were from Councilman Slavinskas. His comments were simply questions asking for clarification of a few clauses and did not effect the procedures themselves. Mr. Herendeen moved to approve the new procedures as submitted by the Ms. DeRose. Mr. Newburn seconded. Motion approved. 4. Historic District No Report 5. Historic Landmarks a. 1028 E. Wayne Street Mrs. Dixon reported that no further correspondence had occurred between the owner of the property and the HPC office since October, when Mrs. Dixon sent the appropriate forms to the owner with a request that action be taken promptly. The porch has fallen into a greater state of disrepair since that time. Mr. Herendeen moved that the HPC petition Code Enforcment to enforce the standards of the ordinance and force the property owner to make the necessary repairs. Mr. Eide seconded. Motion approved. 6. Public Relations & Community Education a. Address to Appraisers Mr. Pastor reported that he had addressed a group of local appraisers earlier in the month and that the speech went well. 7. Personnel a. Secretarial Applicants Mrs. -Dixon -reported -that the Personnel Committee had received copies of the four of the applicants who seemed well qualified for the secretarial position. She requested that the committee read through the applications and notify Mrs. Dixon of their opinions regarding who to interview. b. Status of Personnel Policy Mrs. Dixon reported that the personnel policy adopted in September seemed to be working well for the most part, but that there had been some tardiness. Mr. Pastor had been tardy a few times and had been deducting the amount of missed time from his comp. time or making it up elsewhere in the day. The policy was developed for the benefit of the hourly employees and does not lend itself to the payroll situation for salaried employees. Therefore, the salaried employees deduct tardiness from earned comp. time. Regarding the hourly staff, Suzanne Booker had been late three times, but none of them recently. Elaine Lawson had not been late since the implementation of the policy. Mrs. Dixon stated that, as a portion of the policy, she was to report excessive tardiness or abuse of privileges to the Commission for their consideration. She stated that the only excessive tardiness had been that of Leigh Booker. Ms. Booker had been tardy eight times within the two months that the policy had been in operation. She also stated that she had discussed the matter with Ms. Booker and that Ms. Booker suggested she might fare better with half days. Mrs. Dixon asked the Commission for their decision regarding Ms. Booker's excessive tardiness. Mr. Herendeen moved that Ms. Leigh Booker be released from her contract. Mrs. Dennen seconded. Motion approved. 8. Staff Reports a) HLFI Quarterly Regional Meeting Mrs. Dixon reported that she attended meeting held in Nappanee and that the ---information-presented about Certified Local Governments, while nothing new, a good refresher course. She also mentioned that she made some new contacts. V. Old Business A) Tagging of Deeds the was Mrs. Dixon reported that she had checked on the cost of tagging the deeds to reflect landmark or district status and that the cost was $7.00. She stated that she had probably not asked the right question because that was far from the estimated $.50 of a year or two ago. She and Mr. Oxian would go speak to the person in charge of the recorder's office to determine what options the Commission has available. VI. New Business a). 1991 Goals and Objectives Mrs. Dixon reported that she had received a written list of goals from one commission member and asked for other suggestions. Mrs. Choitz stated that she would like to see written information for prospective districts regarding the procedures for becoming a district. She stated that the current information is dated and does not present information in an easily understood format. b). Resolution to Mr. Nimtz Mr. Newburn suggested that the Commission make a resolution honoring Mr. Nimtz and his contribution to the Historic Preservation Commission. Mr. Oxian agreed to draft the resolution. It would then be published in the minutes. Mrs. Dixon stated that, in addition, she had taken the liberty of making a donation to the Boy Scouts of America in Mr. Nimtz' honor on behalf of the Commission. c). Appointment of Nominating Committee Mr. Oxian appointed the following members of the Commission to the Nominating Committee: Jean Dennen - Chairman Martha Choitz Herb Herendeen Committee members agreed to meet immediately following the meeting. d). Reminder of Appointments in 1991 Mrs. Dixon reminded the Commission that Mr. Oxian and Mr. Newburn were up for reappointment within the next few months. VII. Hearing of Visitors No Report VIII. Announcements and Miscellaneous Matters No Report — IX. -Adjournment _ Mr. Newburn moved to ad.iourn. Mr. Herendeen seconded. The meeting ad.iourned at 9:17. DATE DESCRIPTION 12/31/90 L.Dixon - Mileage to HLFI Meeting 12/31/90 MACOG - Copier Usage for 1991 12/31/90 S. Booker - Mileage Month Total: Total: I The year ended as follows: Appropriation $ 67,377.90 Encumbrance $ 1,924.60 Expenditure $ 45,483.89 Unexpended Balance $ 21,894.01 Unencumbered Balance $ 19,969.41 AMOUNT ACCOUNT ------------ ---------- $14.85 County Budget $600.00 CLG Grant $50.64 CDBG Grant ---------- $665.49 $665.49 historic preservatoon of south bend and st. joseph ROOM 1123 COUNTY CITY BUILDING south bend, indiana 46601 (219) 284-9798 1991 Commission Members Name Appointing Body Term of Office Martha Choitz County Commissioners 8/18/89-8/18/92 Jean Dennen Mayor 3/19/90-3/19/93 Jed Eide County Council 3/1/89-3/1/92 Herbert Herendeen Common Council 1/10/90-1/10/93 Odell Newburn County Council 3/1/88-3/1/91 John Oxian County Commissioners 1/4/88-1/4/91 Janeanne Petrass Common Council 1/23/90-1/23/93 Joann Sporleder Historic Preservation Comm. 8/18/89-8/18/92 Commission Officers John Oxian - President Joann Sporleder - Vice President Martha Choitz - Secretary Odell Newburn - Treasurer Lori Dixon Director Jean Dennen Jed Eide Herb Herendeen F. Jay Nimtz Janeanne Petrass James Pastor - Survey Mgr. ANNUAL REPORT - 1990 In 1990, the Historic Preservation Commission of South Bend and St. Joseph County provided preservation services to numerous citizens and groups. The Commission offered advice and information on such topics as: the National Register of Historic Places, investment tax credits, facade easements, local landmark and district designation, the Historic Sites and Structures Inventory, the history of area buildings, the Secretary of the Interior's Standards, restoration techniques, adaptive use of historic structures, funding sources, the Main Street program, and historic preservation legislation. The HPC received two grants from the U.S. Department of the Interior and one from the Community Block Grant fund. In 1990, the Commission also welcomed Jean Dennen as the new Mayoral appointment after Gina DeLaurelle's resignation in 1989, and mourned the loss of one of its esteemed members, Mr. F. Jay Nimtz, in December. STAFF - Lori Dixon assumed the position of Director in January - James Pastor was promoted to the Survey Manager's position in July. - Suzanne Booker came on board as Secretary in April, and began working as surveyor in September. - Mary Wikman resigned from the commission staff in July. - Leigh Booker was served notice in December. - - Elaine Lawson served as part-time surveyor through the end of the year. - Fred Holycross was hired as Research Assistant as of December 1, 1990. - Randy Strickler volunteered his research services to the Commission. - David Chapleau served as the City Attorney's representative until his promotion, at which time Aladean DeRose was assigned to represent the City Attorney at the HPC meetings. - David Barncord volunteered his services as landscape consultant to the Commission. HISTORIC SITES AND STRUCTURES INVENTORY The Commission continued the Survey Records Management project which updates the Historic Sites and Structures Inventory. Information was transferred to state forms on approximately 1100 structures, and photographs were taken of each property. Jim Pastor, Leigh Booker, Suzanne Booker, and Elaine Lawson performed field work on the survey at various points throughout the year. Mary Wikman, Randy Strickler, and Fred Holycross researched the historical significance of the structures rated C/10 and above. With the SRM grant, the Commission also purchased a new IBM Compatible computer, with the intention of entering the files into the computer for quicker reference. LANDMARKS The South Bend Common Council approved the following nominations for local landmark status: 119 LaPorte Avenue 619 Cushing DISTRICTS 1533 Lincoln Way West 723 Park Avenue - Members of the Lincolnway East Local Historic District met with the Commission in February to discuss the re-establishment of their liaison committee and the review of their standards. No further action has been taken by the neighborhood to set up a liaison committee or review the standards since that time. The Commission has attempted contact with several individuals in the area, but to no avail. The staff reviewed a total of 30 Certificate of Appropriateness applications during 1990 for the following properties: Local Landmarks (9) Central High School 63907 Bremen Highway 14912 Brick Road 16021 Cleveland Road 729 Cottage Grove 618 Leland Avenue 2119 Portage Avenue - -630--W.--Washington _ __ 405 W. Wayne Street Edgewater Place (11) Edgewater Lift Station 509 Edgewater 615 Edgewater 601-603 Lincolnway East 528 River East Wavne Street (5) 1425 E. Wayne Street 1224 E. Jefferson Blvd. 805 Bronson 600 Block Edgewater 517 Edgewater 619 Edgewater 717 Lincolnway East 549-553 River 1216 E. Wayne N. 1120 E. Jefferson Blvd. 344 S. Sunnyside Riverside Drive (5) 1029 Hudson 1041 Riverside Drive West North Shore Drive (1) ENVIRONMENTAL REVIEW 808 Golden Avenue 1021 Riverside Drive 1077 Riverside Drive 107 W. North Shore Drive In carrying out federal requirements under the Programmatic Agreement, the HPC staff reviewed the agendas of the Area Plan Commission and the Department of Code Enforcement in order to determine if any National Register or locally designated properties would be impacted by the two agencies' actions. In addition, the staff reviewed applications for Section 106 and Section 312 HUD loan programs. CONFERENCES, MEETINGS, AND APPOINTMENTS The Commission members and staff participated in various conferences to keep abreast of current preservation legislation, procedures, and techniques in order to better serve St. Joseph County residents. They included: January - Bi -Annual Meeting with DHPA March - HLFI Quarterly Regional Meeting - South Bend April - CLG Inspection by Alan Goebes, DHPA May - CLG Meeting with David Kroll, DHPA June - Bi -Annual Meeting with DHPA - CLG training session for Commission October - IU Preservation Conference November - Indiana Main Street Conference - DHPA National Register Workshop