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HomeMy WebLinkAboutSeptember 1990Sept. 17, 1990 Lori, Attached is a revised description for the C of A requirements. I did not re -type the info at the bottom of your sheet but that info should also be included. I think this is an important issue and should be discussed at the next meeting by the Commission. Thanks, �,n M E M O R A N D U M TO: NPC Members FROM: Lori Dixon RE: September Meeting DATE= September 11, 1990 Find enclosed the necessary information for our meeting Monday. We will be having a Personnel Committee meeting on Tuesday at 1:00 to interview Suzanne Booker and potential staff members (see agenda). I am also enclosing notes regarding Procedures for C. of A. applications, Computer training opportunities, and a request for James Pastor to attend the IU Preservation Conference. I look forward to seeing you Monday. 0 10 [Astoric preservat #` /southbend andst. joseph ROOM 1123 COUNTY CITY BUILDING south bend, indiana 46601 (219) 284-9798 AGENDA OF THE REGULAR MONTHLY MEETING OF THE HISTORIC PRESERVATION COMMISSION Conference Room A, 3rd Floor County/City Building 7:30 p.m. Regular Monthly Meeting September 17, 1990 I. Call to Order II. Roll Call III. Public Hearing A. Certificates of Appropriateness (Review) 1. 1216 E. Wayne Street Nor.th--EW 2. 63907 Bremen Highway --LL IV. Regular Business A. Approval of Minutes --August 20, 1990 B. Treasurer's Report --August 1990 C. Correspondence D. Committee Reports 1. Certificates of Appropriateness �.. h�clfct Procedures for C. of A. Applications 2. Budget.& Finance 3. Legal 4. Historic Districts 5. Historic Landmarks a. 723 Park Avenue --2nd Reading 6. Public Relations & Community Education 7. Personnel a. Personnel Committee meeting on 9/18/90 b. Computer Training 8. Staff Reports a. Permission to attend IU Conference V. Old Business VI. New Business - A. Photo Processing VII. Hearing of Visitors VIII. Announcements & Miscellaneous Matters IX. Adjournment STAFF REPORT Jeff Hyatt 1216 E. Wayne St. North South Bend, IN 46615 PROPOSAL The owner proposes to install 122 ft. of 42" [%fight, 2-1/2" spaced picket fence around approximately 20% of the yard in back of the house, with one gate made to look like the fence. Materials include western red cedar 1x4 dog-ear topped pickets,2x4 stringers & gate. Wolmanized red pine 4x4 posts set in 2' cement (see specs from Schuell Fence, enclosed). STANDARDS_ New site work should be based upon actual knowledge of the past appearance of the property found in photographs, drawings, and 'newspapers. New site work should also be appropriate to existing surrounding site elements in scale, type, and appearance.... Fences shall not extend forward beyand the setback line of the house. RECOMMENDATION The staff recommends that the owner be permitted to install the fence in his backyard. It would not detract from the site or the neighborhood, and would be largely obscured from street view by the house. STAFF REPORT Connie Gochenaur 63907 Bremen Hwy. South Bend, IN PROPOSAL The owner proposes to build a porch which would wrap around the east (front) and north sides of the house. This petition was tabled at the August 1990 meeting because the style of porch in the drawings submitted by the owners was not in keeping with the simple Italianate style of the house. STANDARDS Additions to landmarks should not detract from the original form and unity of the landmark and should not cover singular examples of architectural detail. Additions to landmarks should be added in a manner that does not disrupt the visible unity or overall appearance of the site. The proportions, materials and rations of the existing structures should be carried through i the additions. All work should be done in the architectural style and in a technique compatible with that of the origianl sturcture. Change that alters, removes, or covers existing significant stylistic detail shall not be permitted. A change which adds detail of another style will not be permitted. RECOMMENDATIONS Since the August meeting, the owners have been provided with pictures, drawings, and written explanations of the characteristic Italianate porch. The owners have expressed an interest in utilizing the suggestions made by Mr. Eide, with a few alterations in the post style. They are to submit drawings in plan and elevation to the Commission for approval. The staff recommends that, if the posts and other architectural details meet the criteria for the Italianate style, the project be approved. historicpreservation commission of south bend and st. joseph county Third Floor Conference Room 7:30 p.m. August 20, 1990 I. Call to Order The meeting was II. Roll Call Members Present: Others Present: Members Absent: III. Public Hearing MINUTES ROOM 1123 COUNTY CITY BUILDING south bend, indiana 46601 (219) 284-9798 County/City Building Regular Monthly Meeting called to order at 7:37 p.m. Mr. Jed Eide, Mr. Herb Herendeen, Mrs. Martha Choitz, Mr. John Oxian, Mr. F. Jay Nimtz, Mr. James Pastor - Survey Manager, Mrs. Lori Dixon -Director, Ms. Aladeen DeRose-City Attorney's Representative. Mr. Michael Blair, Ms. Cynthia Maravolo, Mr. Dean Maravolo, Mr. David R. Vaugh, Mr. Kevin Boughal- South Bend Tribune. Mr. Odell Newburn, Mrs. Jean Dennen, Mrs. Janeanne Petrass, Mrs. Joann Sporleder. A. Certificates of Appropriateness 1. 619 Edgewater Mrs. Dixon reported that the owner had been provided forms from the DNR for their permission to install a pier. The resident requested some form of guideline for what type of structure would be permissible. Mr. Oxian recommended that the owner develop a plan for the structure, then present it to the Commission or a committee thereof. Then, the Commission would be backing the plan that he would submit to the DNR. Mrs. Choitz asked about the size intended by the resident. The resident stated that he would like to get into deeper water, and construct a pier and deck -like structure which would have a drawbridge so that uninvited persons could not obtain access to his boat and equipment, but he needs to find out how far into the waterway before he can design the pier. Mrs. Dixon requested that the resident find out from the DNR what dimensions they will permit, draft up a plan, and present it to the committee. The resident asked if he could have any size or materials approved by the DNR which would not be approved bylthe HPC. Mr. Oxian stated that we needed a plan to approve. Mr. Herendeen stated that no reasonable plan would be denied, but the,,HPC< must, revtiewl,tt(�under the guidelines of the District. Mr. Blair (the resident) mentioned that he had requested that the owner (Kevin Smith) not proceed with the plans, approved by the HPC, to install a pipe railing along the top of the boat launch. Mr. Oxian stated that the reason a pipe railing was decided upon was that Mr. Smith originally did not want to install any type of barrier between the street level and the launch. He further stated that the Commission did not want a possible law suit if someone fell over the edge and hurt themselves on the launch which was approved by the HPC. A citizen asked what was to stop a citizen from falling anywhere along the shoreline. Mr. Oxian pointed out that the HPC has had nothing to do with any other shoreline in the district except for those which had?'be brought before the Commission for Certificates of Appropriateness. Mr. Blair asked that if he planted a hedge or shrub of approximately 3ft., would that be acceptable. Mr. Oxian stated that the Commission had suggested shrubbery originally but the owner did not approve that suggestion. Mr. Herendeen suggested that the owner make a written proposal, complete with drawings, and the Commission will review it. 2. 615 Edgewater The owner requests permission to install a deck along the river bank, constructed of landscaping timbers, as per the drawings submitted. The plans include a retaining wall of the same material. The plan would fall with the lay of the land. Mr. Oxian discussed the plan with the owner, reviewing the drawing submitted. The shoreline would not change, according to the owner, but the retaining wall would be built up against the slope of the shore. Mr. Eide reviewed the drawing while Mrs. Choitz asked about protective barriers similar to those required of 619 Edgewater (see 1. above). The owner stated that they would be happy to continue whatever 619 Edgewater installs as a barrier. Mr. Eide stated that if the drop is more than 30 inches,, some barrier must be installed of at least 42 inches. Ms. DeRose stated that the HPC's purpose is not to determine safety. Mr. Herendeen asked if the HPC could make a disclaimer_ -- --regarding- the safety-of-the project.— Mr. Oxian stated that it is within the Commission's ordinance, it is stated that the Commission must take into account public safety and welfare. Mr. Eide made suggestions to the draftsman and owner of the property regarding changes to the plan which would make it more aesthetically pleasing:and safer for the persons using it. These changes were incorporated into the plan. Mr. Oxian recommended that the HPC wait for DNR approval., but approve the deck.in concept, with the alterations suggested by Mr. Eide. Mr. Herendeen moved that the deck be approved upoft:;-.thel):dbnd*tion;:that, the deck meets all safety requirements and DNR approval. Mrs. Choitz seconded Mr. Herendeen stated that if any of Mr. Eide's suggestions are varied from, the property owner is to notify the Commission. - Motion approved. 3. 553 & 549 River Avenue Mrs. Dixon reported that the owners proposed to construct a privacy fence between their two garages and recommended to the Commission that -the application be approved. Mr. Nimtz moved that the application be approved as submitted. Mrs. Choitz seconded. Mr. Oxian asked how high.the fence would be, and Mrs.. Dixon reported that itwouldbe six feet tall. Motion approved. 4. 63907 Bremen Highway Mrs. Dixon reported that the owners wanted to add a porch to the house. The porch will wrap around the north and east 'sides. Mrs. Dixon submitted the drawings of the porch, supplied by the owners, to the Commission for discussion. Mr. Oxian stated that.he would like to know what the original porch looked like. Mr. Nimtz asked if the HPC had such a record. Mrs. Dixon read a former C. of A. stating that the former porch would be removed and replaced.with a stoop. Realizing that the new owners were not aware of the structure's architectural past, Mr. Herendeed moved that the application be tabled and that the owners be notified of the Commission's decision (that the porch is not in keeping with the Italianate style of the house), and given guidelines, photographs, etc. from which to develop a new plan. Mrs. Choitz seconded.- Motion econded.Motion approved. Mrs. Dixon stated that she would explain the Commission's reasons for tabling the proposal and offer assistance in developing a new plan. IV. Regular Business A. Approval of Minutes --July 16, 1990 Mr. Oxian asked that Part IV, D, 7, b be amended to state that Mr. Oxian was to speak with the Research Assistant and determine whether or not the letter submitted to the Executive Committee was, in fact, her letter of resignation. Mr. Nimtz moved to approve the minutes as amended. Mr. Herendeen seconded. Motion approved. B. Treasurers Report Mrs. Dixon stated that she would have a full budget report and grant projections later. Mr. Herendeen moved to approve. Mrs.i(Choitz seconded. Motion approved. Mr. Nimtz asked why the HPC returned grant monies in the last year. Mrs. Dixon stated that the office was under -staffed thus leaving some of the monies allotted for personnel unexpended. C. Correspondence See Page 8 D. Committee Reports 1. Certificates of Appropriateness (Reports) d. 405 W. Wayne Mrs. Dixon reported that the owners planned to install an air conditioning compressor along the side of the house, toward the rear, not to be visible from the street. She spoke to Mr. Oxian about the project before approving it. b. 729 Cottage Grove The owner proposed to replace an aluminum garage door with a wooden tri -paneled door, for which staff approval was given. C. 509 Edgewater Dr. The owner proposed to replace roofing on the body of the house in-kind with 3 -in -1 shingles to match roofing on the porch. Proposals for new guttering and fencing were :tabled by the staff until further information was provided by the owner. d. 1425 E. Wayne The owner proposed to remove roofing and replace in-kind. Mr. Oxian approved the C. of A. while Mrs. Dixon was out of the office. e. 344 S. Sunnyside Mrs. Dixon reported that the owners proposed construction of a new fence behind shrubbery (at setback of house). This was also staff approved. 2. Budget & Finance a. Community Development Block Grant Proposal Mrs. Dixon reported that, at the Commission's direction, she had turned in a proposal - for $13,650 in grant____.___ -- - -- - -- ---- ---------- --- -----funding_from the city and that the Commission should hear something on -it within the next two months. 3. Legal a. New City Attorney's representative. Alndean DeRose introduced herself as city attorney representative to the HPC. 4. Historic Districts No Report 5. Historic Landmarks a. 723 Park Avenue Mr. Oxian gave first reading on the landmark request. Mr. _Oxian further•'reported-_that the'. properties at 1533 Lincoln Way West and 119 LaPorte Ave. had been declared local landmarks at the last Common Council meeting. He also reported that the owners of the Cunningham House had filed forms for facade easement. Mr. Oxian met -with the Auditor of the County and they sent the forms on to( the state tax review board. 6. Public Relations and Community Education No Report 7. Personnel a. Report of Committee Meeting The Commission will be writing a proposal for an internship program. Mr. Oxian also stated that he would like to see better guidelines for writing histories of structures on the survey cards. 8. Staff Report a. Bi -Monthly Report Mrs. Dixon stated that the Bi -Monthly Report (see page 10) was brief due to the large amount of time spent finishing the grant. Mr. Pastor will be providing bi-monthly reports in the future. V. Old Business 1. Trees on Lincoln Way West Mr. Oxian reported that an ordinance would be sent to the County Council seeking landmark status for the twelve or so large oak trees along Lincoln Way West. - 2. ' Trees on Edison Mr. Oxian reported that only two trees along Edison would be removed, rather than the nine as originally reported. Mrs. Dixon reported that she has asked the architect on the project to supply the Commission with a letter designating which trees are to be removed. 3. Brick>;Street_pc r i (,('i i J t, i i ) c• (-.; i.), ( , ; , Mr. Oxian reported that the city sent a letter the the HPC stating that no brick street exists under Edgewater Mr. Herendeen asked if the HPC could not take some kind of action to preserve Colfax Avenue before something happens to it. Mrs. Choitz suggested that the Commission take similar action as with the trees. 4,. Streetlights Mr. Eide asked about the Streetlight committee's recommendations. Mr. Oxian stated that he had been responsible for the delay in action of that committee. The Committee proposed specifics poles, fixtures, and bulbs. There was disagreement.on -the- �`" means—of—financing, so the committee decided to submit their recommendations for fixtures, etc. first, then submit a second proposal regarding financing. VI. New Business No Report VII. Hearing of Visitors No Report VIII. Announcements & Miscellaneous Matters No Report IX. Adjournment Mr. Herendeen moved to adjourn. Mr. Eide seconded. Motion approved. The meeting was adjourned at 9:35 p.m. CORRESPONDENCE a. CarrerTrack Seminars brochure b. Preservation Law Update 1990-29,-30,-32,-34 c. HLFI brochure concerning tax incentives d. Information on the National Trust Conference e. The Alliance Review, Summer 1990 f. Design Competition notice from Central Atlanta Progress Inc. g. Indiana Preservationist, Sept./Oct. 1990 h. Historic Preservation, Sept./Oct. 1990 i. MACIAF Plan Room j. League of Historic American Theatres membership brochure k. Notice of DNR grant application deadline 1. Flyer on Indiana Main Street'Conference m. Brochure on IU Preservation Conference ID historicpreservation commission of south bend and st. joseph county ROOM 1123 COUNTY CITY BUILDING south bend, indiana 46601 (219) 284-9798 AGENDA OF THE PERSONNEL COMMITTEE OF THE HISTORIC PRESERVATION COMMISSION Tuesday, September 18, 1990 Location to be Announced I.. Call to. -Order II. Roll Call III. Interviews A. Suzanne Booker for position of Architectural Surveyor II B. Elaine Lawson for position of Architectural Surveyor III IV. Discussion of Guidelines for Staff V. Adjournment Computer Training Our new software is more complicated than anticipated. The manuals are helpful, but do not answer some of our job -specific questions. I have contacted the Tandy Business Center, which sold us the software. They provide one -day training seminars which last from 10AM to 5pM. Unfortunately, these seminars cost $130.00 per person. We have significant funds in our budget to cover the cost of such training for two staff members, as we have not attended many conferences this year (nor do I see us attending more than one or two). While we are capable of reading the manual and implementing the Processes described therein, we believe that hands on training would speed up the process and allow us to utilize the full capacity of the software sooner. is 10 is historic preservatRon commossoon of south bend and st. joseph ROOM 1123 COUNTY CITY BUILDING south bend, indiana 46601 (219) 284-9798 September 12, 1990 Honorable Commissioners: We request permission for James Pastor to attend the Cornelius O'Brien Conference on Historic Preservation in Porter County, IN on October 12 & 13, with food, lodging, registration and mileage not to exceed $160.00. Sincerely, ri A. Dixon, Director storic Preservation Commission I - 0 00 3 3 A ic �r•�;rvatioF� €€ [ � � � i5,q*p � gyp. of south1/andst.josephcounty ROOM 1123 COUNTY CITY BUILDING south bend, indiana 46601 (219) 284-9798 September 12, 1990 Please be advised that your petition for a Certificate of Appropriateness will be reviewed on Monday, September 17, 1990 at.7:30 p.m. at the regular monthly meeting of the Historic Preservation Commission. You, or your designee, should plan to attend to answer any questions which the Commission may have regarding your project. The meeting will.be held in Conference Room A, on the 3rd floor of the County/City Building, South Bend, Indiana. If the Commission has requested additional materials or information from you, please bring them to the meeting. Sincerely, The Historic Preservation Commission Notes from Personnel Committee Meeting September 18, 1990 Members Present: John'Oxian, Jean Dennen (acting on behalf of rest of.committee members), James Pastor -Survey Manager, Lori Dixon - Director. Members Absent: Martha Choitz, Joann Sporleder, Odell Newburn Mr. Oxian and Mrs. Dixon (Director) interviewed Suzanne Booker, with the intention of promoting her to the position of Architectural Surveyor. Ms. Booker indicated her interest in the position and has demonstrated the necessary skills for the job. Mr. Oxian and Mrs. Dixon agreed to promote her, pending appropriate approval from the County Commissioners. Mr. Oxian and Mrs. Dixon interviewed Elaine Lawson, with the intention of promoting her to the position of Architectural Surveyor III. Ms. Lawson had assisted the staff on a temporary basis during the completion of the last survey and has demonstrated the necessary skills for the job. Mr. Oxian and Mrs. Dixon agreed to promote her, pending approval of the County Commissioners. Mr. Oxian, Mr. James Pastor (Survey Manager), Mrs. Dennen, and Mrs. Dixon then discussed guidelines for the staff regarding hours of service and policies for vacation time. Mr. Oxian stated that he felt the hourly contractual staff should have a clause in their contracts allotting five (5) vacation days per year. Currently the hourly staff has no vacation time designated. Mrs. Dixon and Mr. Pastor agreed to this addendum to the contracts. The hours of employment stated on the contracts are 9:30 a.m. to 4:30 p.m. Monday through Friday, or as otherwise arranged with the Commission (in order to accommodate school schedules). Mrs.0Dixon,:stated:that there had been some problem with the staff coming in at all hours. Mr. Oxian suggested that anincentive should be included in the policy whereby tardiness results in decreased wages for the day in half-hour increments. Mr. Pastor and Mrs. Dixon, as well as Mrs. Dennen all agreed that such penalties ought to be effective. Mr. Pastor stated that some controversy exists over the necessity of returning to the office at the end of the day for those staff members in the field. Mr. Oxian suggested that the staff members meet and designate one person to bring materials back to the office and that the materials must by in the office no later than 4:25 every day, as the office closes at 4:30. All agreed that this would be a reasonable policy, but that ALL materials must be in the office, regardless of whether one person or all staff members individually bring them in. The policy for hourly staff was later. typed by Mrs. Dixon per this meeting and distributed to.the staff, the County Personnel office,and to Mr. Oxian and members of the Personnel Committee; effective September 20, 1990. it