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HomeMy WebLinkAboutAugust 19907W EL4W • ']ffm7'LN TO: HPC MEMBERS FROM: LORI DIXON, DIRECTOR RE: AUGUST MEETING DATE: AUGUST 15, 1990 We will meet on August 20th at 7:30 p.m. at our usual place. The Personnel Committee will need to be here at 7:00 p.m. to interview Suzanne Booker (you will recall that Ms. Booker was unable to attend the interview session earlier this month), and to discuss a few other details. I have enclosed an agenda for the committee meeting for those members to whom it pertains. AGENDA OF THE PERSONNEL COMMITTEE MEETING OF THE HISTORIC PRESERVATION COMMISSION OF SOUTH BEND AND ST. JOSEPH COUNTY I. Call to Order II. Roll Call III. Interview of Staff for Promotion a) Suzanne Booker IV. Discussion of new positions a) Internships b) Data Entry /Clerical staff V. New Contracts VI. Adjournment J AGENDA OF THE REGULAR MONTHLY MEETING OF THE HISTORIC PRESERVATION COMMISSION Conference Roam A, 3rd Floor 7:30 p.m. Regular Monthly Meeting August 20, 1990 I. Call to Order II. Roll Call III. Public Hearing County /City Building A. Certificates of Appropriateness -- (Review) 1. 619 Edgewater - ED 2. 605 Edgewater - ED 3. 553 & 549 River Ave. - ED IV. Regular Business A. Approval of Minutes- -July 16, 1990 B. Treasurer's Report - -July 1990 C. Correspondence D. Committee Reports 1. Certificates of Appropriateness -- (Report) a. 405 W. Wayne - LL b. 729 Cottage Grove - LL c. 509 Edgewater Dr. - ED d. 1425 E. Wayne - EW e. 344 S. Sunnyside - ELI 2. Budget & Finance a. ComT nzity Development Grant proposal 3. Legal 4. Historic Districts 5. Historic Landmarks a. 723 Park Ave. - 1st Reading 6. Public Relations & Conmanity Education 7. Personnel a. Report of Committee Meeting 8. Staff Reports a. Bi- Monthly Report V. Old Business VI. New Business VII. Hearing of Visitors VIII. Announcements & Miscellaneous Matters IX. Adjournment W STAFF REPORT Mike Blair, resident 619 Edgewater Dr. South Bend, IN 46618 PROPOSAL Part I: The resident proposes, with the owner's permission, to install a pier at the site of the boat landing (constructed under a previous c. of a.). Part II: The owner also proposes planting shrubbery along the top of the boat landing, rather than installing a railing, as was previously requested. STANDARDS Environment: Recommended: If erosion control efforts become necessary to preserve the riverbank, they should involve processes and materials consistent with the natural beauty of the banks. The development of boat landings, access points, scenic overlooks or terraces should be done in such a way as to avoid obstructing the view of the river and its banks. Prohibited: In erosion control efforts to preserve the riverbank, poured concrete, concrete slabs, concrete building blocks or other unsightly material shall not be used. RECOMMENDATION The staff recommends that the owner be permitted to install the pier, pending approval of the state Department of Natural Resources (resident will be required to show proof of approval from DNR prior to receiving signed Certificate of Appropriateness). The staff further recommends that the owner be permitted to install shrubbery along the top of the boat launch, rather than the railing approved earlier, to provide a barrier between the street and the drop -off of the boat launch. This shrubbery should be no taller than three feet and shall be installed as soon as possible. AZ2 STAFF REPORT Cynthia Maravolo 615 Edgewater Dr. South Bend, IN 46618 PROPOSAL The owner proposes to construct a deck (see plan drawing) along the edge of the riverbank, using 4x4 landscaping timbers. STANDARDS Environment: Recommended: If erosion control efforts become necessary to preserve the riverbank, they should involve processes and materials consistent with the natural beauty of the banks. The development of boat landings, access points, scenic overlooks or terraces should be done in such a way as to avoid obstructing the view of the river and its banks. Prohibited: In erosion control efforts to preserve the riverbank, poured concrete, concrete slabs, concrete building blocks or other unsightly material shall not be used. RECOMMENDATION The staff recommends that the owner be permitted to construct the deck, pending approval from the state Department of Natural Resources, providing that the deck is not readily visible from the street. Owner will be required to provide proof of approval from DNR prior to receiving signed Certificate of Appropriateness. STAFF REPORT 553 & 549 River Ave. South Bend, IN 46618 PROPOSAL The owners of these two properties propose to construct a 6' privacy fence between their two garages along the alley. The materials used will be 6" wolmanized lumber, squared off at the top. STANDARDS Recommended: New site work should be based upon actual knowledge of _the past appearance of the property found in photographs, drawings and newspapers. New site work should also be appropriate to existing surrounding site elements in scale, type and appearance. RECOMMENDATIONS The staff recommends that the property owners be permitted to construct the fence, upon meeting all requirements of the building department. The majority of the property owners in that area of the district have privacy fences along the alleyway, so such a fence would be in keeping with similar elements in the distric. I MINUTES Third Floor Conference Room County /City Building 7:30 p.m.-- Regular Monthly Meeting July 16, 1990 I. Call to Order The meeting was called to order at 7:40 p.m. II. Roll Call Members Present: Mr. John Oxian, Mrs. Janeanne Petrass, Mrs. Martha Choitz, Mrs. Joann Sporleder, Mr. Herb Herendeen, Mrs. Lori Dixon - Director, Mr. James Pastor - Survey Manager, Ms. Sandra Boyd - City Attorney. Members Absent: Mr. Odell Newburn, Mr. F. Jay Nimtz, Mr.Jed Eide, Mrs. Jean Dennen. Others Present: Barbara Gatto - 808 Golden Ave., Barbara Steele - Southhold Restorations. III. Public Hearing A. Certificates of Appropriateness 1. 808 Golden Avenue (tabled from 6/18/90) Part I: Mrs. Dixon reported that the owner proposes to remove two dead /dying trees on the corner of Riverside and Golden; Remove one tree resting on wires in the back; and remove lower branches of tree in front of 808 Golden. Mrs. Dixon reported that David Barncord recommends that the three dead /dying trees be removed and that the lower branches only be removed from the tree in front of 808 Golden. The three trees being removed will not be replaced. One is too close to other trees to grow correctly; one is too close to the stop sign at the corner; and one is growing through a fence in the back. Mrs. Sporleder moves to approve as stated; Mrs. Choitz seconded. Motion approved. Parts II & III were approved on 6/18/90. 2. 528 River Avenue (tabled from 6/18/90) Mrs. Dixon reported that the owners were to have contacted her with a revised set of plans, but had not done so and were not present at this meeting. Therefore, the issue remains tabled. 3. 1041 Riverside Drive (tabled 6/18/90) Mrs. Dixon reported that Mr. Barncord had looked at the dead tree in the front yard and recommended that it be removed and replaced. Mrs. Choitz moved that the owner be permitted to remove the tree and replace as appropriate according to park department listing. 4. 1120 E. Jefferson (second review) Mrs. Dixon reported that this certificate of appropriateness originally requested the removal of two trees in the treelawn; one obviously dead and one still living. The commission originally approved the removal of the dead tree, but not the living tree. Upon review of the landscape by Custom & Moore (arborists), their recommendation is that both trees, as well as one in the yard, be removed, as they suffer from Dutch Elm disease. The original certificate of appropriateness stated that the owners wanted to replant the entire treelawn. Mrs. Choitz moved the the two trees in the treelawn be removed as requested, and that they be replaced with appropriate trees on the recommendation of the parks department. The commission also recommends that the tree in the yard be included as an amendment to the c. of a. and be removed as well. Mr. Herendeen seconded. Motion approved. IV. Regular Business A. Minutes - June 18, 1990 Mrs. Choitz moved to approve the minutes as submitted; Mr. Herendeen seconded; Motion approved. B. Treasurer's Report - Jan. - June 1990 Mrs. Choitz moved to file the treasurer's report for audit; Mr. Herendeen seconded; motion approved. C. Correspondence Mrs. Dixon submitted the correspondence for review by the Commission. D. Committee Reports 1. Certificates of Appropriateness (Reports) 2119 Portage Ave. 3 Mrs. Dixon reported that the removal of the chimney, tabled in June, was approved by a majority of the commission members (telephone poll). The property owner will remove the chimney down to its entrance into the roofline, and rebuild with red brick, to match if possible, or a brownish brick. 2. Budget & Finance a) E. Wayne Street Signage Mrs. Dixon reported that the city had completed signs for the district and that as soon as the city receives payment for the signage, they will install the signs as requested. Mrs. Dixon also reported that the County Commissioners had tabled the HPC request for an appropriation to the budget for the 1990 -91 grant to allow them the opportunity to look into the possibility that the monies had already been allotted at the beginning of the year. Mrs. Dixon stated that, if they do take the monies from the existing HPC budget allotment, the commission would still have several thousand dollars. Mr. Herendeen moved that, in light of the current financial situation, the monies be expended for signage for East Wayne Street as requested; Mrs. Petrass seconded. Motion approved. b) County Budget Proposal Mrs. Dixon reported that the county budget proposals will be coming to her shortly. She asked the commission's approval to request the same amount ($38,100) for the 1991 year. Mrs. Choitz so moved; Mrs. Petrass seconded. Motion approved. Mr. Oxian asked about the city budget. Mrs. Dixon stated that she had been unable to obtain information about the budget. c) Community Development Grant Proposal Mrs. Dixon reported that she was in the process of applying for Community Development grant monies. She suggested that the commission request $8000 as in the past. Mr. Oxian stated that Mrs. Dixon request $13,600 as received this year, unless a portion of that amount is included in the city budget. d) Computer /Computer Stand Mrs. Dixon reported that the commission had received its new computer and printer. She stated that the computer does not fit on the stand well. Mrs. Dixon stated that a new computer stand could be purchased at a later date, funding permitting. Mrs. Choitz suggested that the commission wait to make a decision on a new stand until later in the year. 3. Legal a) New City Attorney to represent HPC. Ms. Boyd stated that Mr. Chapleau had been promoted, thus he would no longer be serving as the City Attorney's representative to the HPC, and that no replacement had yet been appointed. Mr. Oxian asked if she would be interested in the position, but Ms. Boyd stated that she did not believe she had a choice; that the decision was entirely up to the City Attorney. If the HPC had a preference, they could certainly make such a statement to the City Attorney. 4. Historic Districts No Report 5. Historic Landmarks a) 619 Cushing St. Mr. Oxian gave second reading on 619 Cushing. Mrs. Sporleder moved to approve granting landmark status; Mr. Herendeen seconded. Motion approved. 6. Public Relations & Community Education No Report 7. Personnel a) Staff Review Preliminary review conducted during personnel committee meeting preceeding full commission meeting. Interviews with the staff will be conducted at a later date. b) Resignation of Research Assistant Tabled for review by personnel wt committee. c) Hiring of New Personnel Mrs. Dixon stated that notices have been posted with the Personnel Department to hire a surveyor to replace Mr. Pastor in his former position. 8. Staff Reports a. Meeting with DHPA Mrs. Dixon stated that on Friday, July 20th, she would be meeting with the state office to deliver the completed grant products and to discuss the new grants. V. Old Business VI. New Business a) Trees Mrs. Dixon stated that Mr. Arthur James has voiced concern over the proposed widening of Edison Road between Ironwood and Rosemary. The original plans show several old oak trees being removed, including some in front of his home. In his discussion with the city, the city has stated that, under the revised plan, only two or three trees will come out. Mrs. Sporleder moved that the commission write a letter, documenting their age and significance. The letter should be sent to the Common Council and the City Engineer. Mr. Herendeen seconded b) Landscaping Mrs. Sporleder suggested that the commission consider developing a survey of the important trees and landscaping features of the city and, later, the county (significant public landscaping). Mr. Herendeen and Mrs. Petrass asked if there were grant monies available for such a project and what guidelines are available. Mrs. Sporleder suggested the Urban Forestry grants. Mrs. Choitz stated that the commission could have some kind of statement that would describe the types of features which would require notification of the Commission prior to removing the landscape features. 0 Mrs. Petrass asked how the park department is involved in the street - widening /environmental impact statements. The commission suggested that - the staff determine who is conducting the required environmental impact statements for these projects. Mrs. Choitz stated that whatever committee is responsible for such matters, should begin research to develop a procedure and wording for including review of landscape features impacted by city, county, state, and federal projects in the enabling ordinance of the HPC. Mrs. Sporleder summarized by stating that the commission needs to construct a method of doing an inventory, develop standards for determining importance, and develop an ordinance. They do not have to be in that order. Perhaps an ordinance should come first. Mrs. Dixon suggested that perhaps such activities could be included in the upcoming grant proposals (November 1990). Mr. Pastor stated that the survey has encompassed some of the more prominant features, such as brick streets. Mrs. Choitz suggested that the brick streets be designated on some form of plat map or mapping system for the survey. Mrs. Dixon stated that she would contact the National Trust to see if any other city has tried such a method and try to see what could be put together on a grant. VII. Hearing of Visitors No Report VIII. Announcements and Miscellaneous Matters No Report IX. Adjournment The meeting adjourned at 8:45 p.m. r-- JULY 1990 EXPENDITURES GRANTS M. Wikman July 1 -14, 1990 455.00 J. Pastor July 1 -14, 1990 576.92 L. Booker July 1 -14, 1990 500.00 S. Booker July 1 -14, 1990 447.00 M. Wikman July 15 -27, 1990 487.00 J. Pastor July 15 -31, 1990 576.92 L. Booker July 15 -21, 1990 250.00 COUNTY Mailing June, 1990 21.15 Supplies June, 1990 88.62 CORRESPONDENCE Newsletter from YWCA Historic Preservation News, July 1990 C. Light Impressions Winter 1990 catalogue d. CEWA advertisement for aerial photographic services e. 1990 ed. Sec. of the Interior's Standards for Rehabilitation f. Maciaf reports: July 23, July 30, August 6, g. Preservation Law Reporter comprehensive summary of 1989 cases and new developments h. Light Impressions Midsummer 1990 catalogue i. Forum Newsletter, June 1990 j. CareerTrack seminar brochures: "How to Make Presentations That Win Approval "; and "How to Give Exceptional Customer Service ". k. Preservation Law Announcements and Updates: Nos. 1990 -23, 24, 25, 26 I. Maciaf Newsletter M. Tenex Computer Express flyer n. Preservation Forum Magazine, Summer 1990 o. Preservation Press catalogue, Fall 1990 p. Community Resource Center notice of Winter Wonderland Festival q. The Mortar Board, Vol. 1, No. 4 (St. Joseph Valley Masonry Contractors) 0 REPORTS ON APPROVED C. OF A.s -- JULY /AUGUST 1990 1. 405 W. Wayne -- LL Property owner requested permission to install an air compressor for a new central air conditioning system along the west side of the house to the rear. Upon consulting with Mr. Oxian, permission was granted. 2. 729 Cottage Grove -- LL Property owner requested permission to replace fiberglass garage door with three -panel wooden door of same size. Upon review of standards, permission was granted. 3. 509 Edgewater Dr. -- ED Property owner requested permission to replace roofing on the body of the house with a light green 3 -in -1 shingle, to match the porch roof. This is part Z of a three -part c. of a. The other two parts will go before the Commission upon receipt by the staff of the appropriate information. 4. 1425 E. Wayne St. -- EW Property owner requested permission to replace roofing on house (three -tab asphalt) and replace in -kind. Mr. Oxian approved this in the director's absence. 5. 344 S. Sunnyside -- EW New property owner requested permission to install 3 1/2' picket fence to the south, west, and north of the house in order to contain their dogs. The fence will, for the most part, be concealed by shrubbery along the south and west, but visible to the north. Upon review of the standards, permission was granted. ILO Bi- Monthly Report In the past two months the following has occurred: - The survey and planning grants were completed and submitted to the State. - James Pastor was promoted to the position of Survey Manager. - Mary Wikman resigned as Research Assistant. - The Community Development grant proposal was submitted. - The staff was reviewed for new contracts.