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HomeMy WebLinkAboutJune 1990page 2 AGENDA OF THE REGULAR MONTHLY MEETING OF THE HISTORIC PRESERVATION COMMISSION Conference Room A, 3rd Floor 7:30 p.m. --Regular Monthly Meeting County/City Building June 18, 1990 I. Call to Order II. Roll Call t, III. Public Hearing A. Certificates of Appropriateness --(Review) f 9 1. 808 Golden --RD 2. 528 River Avenue --ED >l�! 3. 1041 Riverside Drive --RD << 4. 2119 Portage Avenue --LL �• S, //Sly Z, V) . L , fc IV. Regular Business rr A. Approval of Minutes --May 21, 1990 B. Treasurer's Report --May 1990 0 C. Correspondence D. Committee Reports 1. Certificates of Appropriateness (Report) 2. Budget & Finance a) Federal Approval of Computer 3. Legal a) Requirement for landscape C. of A.s 4. Historic Districts 5. Historic Landmarks a) 619 N. Cush}ng--1st Reading 6. Public Relations and Community Education 7. Personnel a) Report of personnel committee 8. Staff Reports a) Quarterly Regional Meeting of HLFI--June 21st. b) Bi -monthly report c) Meeting with David Kroll --June 26th V. Old Business �f` � �0 �' �' ` f✓ /" T o �� VI. New Business A. CLG training session • VIII. Announcements & Miscellaneous Matters IX. Adjournment • MINUTES Third Floor Conference Room County/City Building 7:30 p.m. --Regular Monthly Meeting June 18, 1990 I. Call to Order The meeting was called to order at 7:35 p.m. II. Roll Call Members Present: Mr. John Oxian, Mrs. Janeanne Petrass, Mrs. Martha Choitz, Mr. Jed Eide, Mrs. Jean Dennen, Mrs. Joann Sporleder, Mrs. Lori Dixon - Director, Ms. Jenny P. Manier for David Chapleau - City Attorney. Members Absent: Mr. Odell Newburn, Mr. F. Jay Nimtz, Mr. Herb Herendeen. Others Present: Kit Carson - 528 River Ave., Joe Bellina - 1142 Lincoln Way East, Barbara Steele - • Southhold Restorations. III. Public Hearing A. Certificates of Appropriateness 1. 808 Golden Avenue Part I: Mrs. Dixon reported that the owner proposes to remove two dead/dying trees on th corner of Riverside and Golden; Remove one tree resting on wires in the back; and remove lower branches of tree in front of 808 Golden. A motion was made to table this portion of the proposal until the next meeting, to allow time for David Barncord, Landscape Architect, to look at the trees and offer an opinion on their.ability to be salvaged. Part II: Mrs. Dixon reported that the owner proposed to replace the soffit board and eaves trough in-kind on 1075 Riverside; replace cornice board around porch floor/foundation in-kind on 1075 Riverside. Mrs. Choitz discussed the verbage of the staff report ("permitted" versus "shall"). She stated that she thought she saw • aluminum soffit on the building. Mr. Oxian requested that the Certificate of Appropriateness state that the soffit be wood, not aluminum. Mrs. Sporleder discussed the type of gutters to be placed on the house. Mrs. Choitz stated that the • gutters are not built-in. Mr. Oxian requested that the owner be asked to replace all fallen gutters. Add phrase "to match existing" soffit. Mrs. Sporleder moved to grant request of part II; Mrs. Choitz seconded. Motion approved. Part III: Mr. Oxian reported that the owner requested to replace rear attic window; replace porch steps in-kind with wood. Mrs. Sporleder asked Mrs. Dixon to read the Certificate of Appropriateness. Mrs. Sporleder moved to grant the owner's request. Mrs. Petrass seconded. Motion approved. 2. 528 River Avenue Mrs. Dixon reported that the owner proposes to remove the existing porch and replace the rotted tongue -in -groove floor with either wood or concrete. The porch supports are to be replaced with supports of a slightly different design. Wood is to be used on all. Mr. Oxian asked the owner • if they would be using wood flooring. Mr. Carson (owner) state that they would use wood only if it did not have to be tongue -in -groove. Mr. Carson explained his intentions using the sketch he provided the Commission. Mrs. Sporleder stated that she would like to table the issue in order to help the owner devise a morn aesthetically -pleasing design in keeping,with the style of the house. Mrs. Sporleder moved to table; Mrs. Choitz seconded; motion approved. 3. 1041 Riverside Drive Mrs. Dixon reported that the owner proposed to remove a tree from the front yard. Mr. Oxian asked for a motion to table this proposal until Mr. Barncord would be able to look at the tree and voice an opinion. Mrs. Sporleder so moved; Mrs. Choitz seconded. Motion approved. 4. 2119 Portage Avenue Mrs. Dixon reported that the owner proposes • to reconstruct a deteriorating chimney in the same style as the existing. He would like to use a brown brick rather than a red brick as it would be difficult to match the existing color. Mrs. Choitz moved to table • • the proposal until the next day when further information could be gathered from the owner; Mr. Eide seconded. Motion approved. 5. 1154 Lincolnway East Mrs. Dixon reported that Certificates of Appropriatenesses had been approved for previous owners to repair the porch. The current owner proposes to complete this repair and to replace front and back steps with concrete (in-kind) in the same design as existing, and to repair the driveway in-kind. Mrs. Sporleder moved to approve the request; Mrs. Choitz seconded; Motion approved. IV. Regular Business A. Minutes - May 21, 1990 Mrs. Choitz moved to approve the minutes as submitted; Mrs. Petrass seconded; Motion approved. B. Treasurer's Report - May 1990 Mrs. Petrass moved to approve the treasurer's report; Mrs. Sporleder seconded; motion approved. C. Correspondence Mrs. Dixon submitted the correspondence for review by the Commission. D. Committee Reports 1. Certificates of Appropriateness (Reports) Mrs. Dixon reported that Mr. Barncord had looked at the trees on the treelawn of 1120 E. Jefferson and reported that, while one is obviously dead, the other does not seem to be diseased. Mrs. Dixon issued a Certificate of Appropriateness for the dead tree. Mrs. Freidline (owner) stated that she would not replant. Mrs. Petrass reminded the commission that the guidelines require replanting. Mr. Oxian requested that a letter be sent stating that she must replace any removed trees. 412. Budget & Finance Mrs. Dixon reported that the commission had received a letter of approval from the state and federal governments to purchase a new computer and printer and that both were currently on order. • Mrs. Dixon reported that approximately $2500 will be returning to the federal government from the RP3 grants. 3. Legal Requirement of Landscape C. of A.s -- Mrs. Dixon reported that she and Mrs. Choitz had discussed trying to get some of the landscape architects and arborists in the area to donate their services to serve C. of A. patrons. Ms. Manier from the City Attorney's office suggested that the procedure to establish the list be reviewed by the attorney's office to assure that no conflicts of interest or unfair recommendation practices be initiated by such a listing. They must meet certain credentials. Mrs. Choitz suggests that the commission contact qualified persons to determine if they would be interested. Mr.— Oxian suggested that a motion be made to • set up procedures for establishing and utilizing the services of these professionals and that such'procedures be reviewed by the city attorney's representative (David Chapleau). Mrs. Choitz moved to initiate a plan to develop procedures for determining eligible professionals and procedures for their use, pending approval of Mr. Chapleau; Mrs. Sporleder seconded. Motion approved. Mrs. Sporleder further suggested that standards for landscaping be developed. 4. Historic Districts No Report 5. Historic Landmarks Mr. Oxian gave first reading on 619 Cushing. 6. Public Relations & Community Education No Report 7. Personnel • Report of Personnel Committee -- Mr. Oxian reported that the committee had interviewed Mr. James Pastor for the postion of Survey Manager and recommends that the Commission offer Mr. Pastor the position at a salary •of $15,000 annually. Mrs. Petrass moved to hire Mr. Pastor as Survey Manager at the salary requested; Mr. Eide seconded; motion approved. 8. Staff Reports a. Quarterly Regional Meeting -- Mrs. Dixon announced that the Historic Landmarks Foundation of Indiana Northern Regional Office will be conducting a meeting on the topic of public relations on June 21st. b. Bi -Monthly Report -- Mrs. Dixon reported that little had changed in the past two months. The survey is nearing completion and will be turned in to the state office in July. c. Meeting with David Kroll of DHPA -- Mrs. Dixon reported that David Kroll • has been assigned the task of CLG Coordinator for the state and will be meeting with all CLGs in the northern portion of the state on June 26th. V. Old Business VI. New Business CLG Training Session -- Mrs. Dixon conducted a brief training session (to comply with CLG requirements) regarding the most effective and appropriate procedures which a commission should follow in order to maintain their professional reputation. Mrs. Dixon answered questions from commission members. Mrs. Sporleder brought up the topic of the proposed Little League park at Edison and Hickory Roads. She voiced concern over the removal of a large stand of trees in that area. The commission requested that Mrs. Dixon find out what type of trees existed in that area and that she send a letter to the parks department to state that the commission advocates saving trees. VII. Anouncements and Miscellaneous Matters • No Report VIII. Adjournment The meeting adjourned at 9:20 p.m. page 3 STAFF REF OPT 08 Golden Ave. South Bend, III 46616 F'I, nP 3S,AL The owner proposes the following: - Fart 1: RemovQ two dQadi'dying trQQ� on corner of Riverside and Golden; Remove one tree resting on wires in rear of ~.olden property; remove lower bran: he_. of tree In front of 808 Golden. Part II: Replace soffit board and eaves trough in-kind on 1075 Riverside; replace cornice board around porch floor/foundation in-kind on 1075 Riverside. Part III: Replace rear attic window; replace porch steps in-kind. STANDARDS Part I: l Required - Plants, trees, fencing, walkways, private yard lights, signs and benches which reflect the property's history and development shall be retained. Recommended - Plant materials and trees in close proximity to the building that are causing deterioration to the building's historic fabric should be removed. Tree and landscaping elements that must be removed shall be immediately replaced by suitable flora. Prohibited - No changes may be made to the appearance of the site by removing old plants, trees, fencing, walkways, outbuildings, and other elements before evaluating their importance to the property's history and development. Part 2: Required - Original exterior building materials shall be retained. Recommended - Every effort should be made to retain the original trim around windows, doors, cornices, gables, eaves, and other architectural features. Part III: Window - Required - Original windows, including sash, lintels, sills, shutters, decorative glass, pediments, hoods, and hardware shall be retained or when ddeteriorated beyond repair, replaced with units and trim resembling the original. • • Prohibited - Original windows, doors, and hardware shall not be discarded when they can be restored and reused in place. New windows or door openings that would alter the scale and proportion of the building may not be introduced. Steps - Required - Existing or original porches and steps, including handrails, balusters, columns, brackets, tiles, and roof decorations shall be retained or replaced by replicas of the same design and materials when deteriorated beyond repair. Prohibited - Front porches and steps that are important to the building's style and development may not be altered or removed. RECOMMENDATIONS The staff recommends the following: Part I: The staff recommends that all dead trees be removed; that the owner be permitted to trim the branches of the trees as necessary; and that the owner be requested to trim the tree on the wires, if possible. If that will not alleviate the situation, then the owner should be permitted to remove the tree. Part II: The staff recommends that the owner be permitted to replace the soffit and boards with in-kind materials. Part III: The staff recommends that the owner be permitted to replace the attic window and steps with in-kind materials. page 4 0 STAFF REPORT 2*2 River Avenue South Bend, IN 46616 PROPOSAL The owner proposes to remove the existing porch and replace the ratted tongue -in -groove floor with either wood or concrete. The porch supports are to be replaced with supports of a slightly different design. Wood is to be used on all (with possible exception of flooring as mentioned). STANDARD Required - Existing or original porches and steps, including handrails, balusters, columns, brackets, tiles and roof decorations shall be retained or replaced by replicas of the same design and materials when deteriorated beyond repair. Prohibited - Porches and steps that are important to the building's style and development may not be altered or removed. • RECOMMENDATION- _ The owner believes that to rebuild the existing porch would be cost prohibitive. The design submitted by the owner is significantly different from the existing structure. The staff, in compliance with the standards stated above, recommends that the owner be required to repair and replace elements of the existing porch such that it retains its current style and fenestration, unless substantial evidence can be submitted to demonstrate financial hardship under such replacement. is 'QA may: A'�.�• + [.. r,{�n�t rG.'' �% 4 + La IL n, j.. � �i l.• . .. s.'.1IN ��►c�s r , ,y. 'QA may: A'�.�• + [.. r,{�n�t rG.'' �% 4 + La IL • • + Q,c uv)-nL) • aTAFF REPORT 1741 Riverside Drive South Bend, IN 46616 PROP 05AL ThQ ownQr to remQve a tree fr+.`.gym the front yard with no replacement . STANDARDS Required - Planta, trees, fenc=ing, walkways, private yard Lights, signs and benches which reflect the property's history and development shall be retained. Pecommended - Plant materials and trees in close proximity to the building that are causing deterioration to the building's historic fabric should be removed. Tree and. landscaping elements that must be removed shall be immediately replaced by suitable flora. Prohibited - No changes may be made to the appearance of the slta by removing old plants, tree-*, fencing, walkways, outbuilding s, and other elements before evaluating their • importance to the property's history and development. RECC)MMENDATION If the tree is dead, or is in some manner harmful to the structure or to persons passing by, It should be removed. Otherwise, efforts should be made to salvage the tree as per the standards. If the tree is removed, it ,shall be replaced as per the standards. ¢� k page S • STAFF REPORT Thomas Cir•a ='119 Portage Ave. South Bend, IN 46616 PROPOSAL The +weer prr,panses t:E racocnatruct the ideteriorating chimney in the P-ame style as th, exist irig .- The ��ximt ing brick r_c:i or cannot be adequately matched, so the owner proposes to use a brownish brick of similar size and style. STANDARDS Necessary structural improvements, where safety demands should be accomplished in much a way as• to cause minimal visual change to the original style and construction. RECOMMENDATIONS The staff recommends that the owner be permitted to reconstruct the chimney using the different colored brick_. • ScndQtr1990 Page 10 MAY 1990 MAY 1 BOOKER, LEIGH APR. 29 TO MAY 12, 1990 $70.00 $6.25 439206 $437.50 $55,390.28 MAY i BOOKER, SUZANNE APR. 15 TO APR. 28 $80.00 $6.00 439205 $480.00 $54,910.28 MAY 1 WIKMAN, MARY APR. 29 TO MAY 12 $70.00 $6.50 439196 $455.00 $54,455.28 MAY I PASTOR, JAMES APR. 15 TO APR. 28 $19.00 $7.00 439204 $133.00 $54,322.28 MAY 16 BOOKER, LEIGH MAY 13 TO JUNE 2, 1990 $126.00 $6.25 439528 $787.50 $53,534.78 MAY 16 BOOKER, SUZANNE APR. 29 TO MAY 12 $58.50 $6.00 439526 $351.00 $53,183.78 MAY 16 WIKMAN, MARY MAY 13 TO JUNE 2, 1990 $105.00 $6.50 439527 $682.50 $52,501.26 MAY 16 COUNTY COMMISSIONERS APRIL SUPPLIES & MAILING $34.30 $52,466.98 JAMES V. PASTOR P. O. Box 683, Notre Dame, IN 46556 (219) -272-2131 PURPOSE Become of sevice to the South Bend community in a capacity that will utilize my technical and verbal skills. PROFESSIONAL EXPERIENCE HISTORIC PRESERVATION COMMISSION Architectural Surveyor and Research Assistant South Bend, Indiana (1988 - Present) RESPONSIBILITIES: Manage and coordinate phases of the Historic Sites and Structures Inventory of South Bend. Other duties included photographing, researching, and writing descriptive inventories of sites; responsible for editing final documents. RESULTS: + Compiled 23 page survey manual of pertinent architectural terminology + Trained new surveyors. HISTORIC LANDMARKS FOUNDATION OF INDIANA Architectural Surveyor South Bend, Indiana (Summer 1989) RESPONSIBILITIES: Document potential historic districts in Laporte and Nappannee Townships. RESULTS: + Produced complete documents for several hundred historic buildings. CRUMLISH/SPORLEDER AND ASSOC. Draftsman South Bend, Indiana (Winter 1988) RESPONSIBILITIES: Prepared title blocks, lettering, electrical diagrams, and floor plans. WILLIAM K. MORSE, PE AND PLS Draftsman Greenvale, New York (Summer 1987) RESPONSIBILITIES: Prepared plot and boundary surveys for clients; some field work experience. RESULTS: Designed several letter heads and logos with graphics computer for survey docuements. EGGERS GROUP, ARCHITECTS AND PLANNERS Draftsman New York, New York (Summer 1986) RESPONSIBILITIES: Documented New York state prisons targeted for renovation. EDUCATION Bachelor of Arts, English, 1990 University of Notre Dame -- South Bend, Indiana 100 credits in College of Engineering, Architecture (Junior year -- Notre Dame School of Architecture, Rome Italy). historic preservation commission of south bend and st. joseph county M E M O R A N D U M TO: Commission Members FROM: Lori DATE: June 8, 1990 SUBJECT: June 18 meeting "6,30 ROOM 1123 COUNTY CITY BUILDING south bend, indiana 46601 (219) 284-9798 N It's that time again. I would like to call a personnel committee meeting for 6 p.m. prior to our regularly scheduled meeting. We have one applicant for the Survey Manager's position --James Pastor, who is currently our head surveyor. I am including a resume from Mr. Pastor and would like to arrange for an interview of him by the personnel committee at this meeting. The other applicant we had has accepted a position elsewhere. We should have someone in that position before July 1st, since one of the grants is, in large part, to fund that position. Also,,all Certified Local Government Commission members are required to attend one training session per year. I will be conducting a 15 -minute program during the meeting. If you cannot attend this meeting, you will need to go to a conference elsewhere at another time during the year. I'll see you Monday. •