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HomeMy WebLinkAboutRM 05-03-96r , SOUTH BEND REDEVELOPMENT COMMISSION REGULAR MEETING May 3, 1996 10:00 a.m. Presiding: Paula N. Auburn President 1. ROLL CALL Members Present: Members Absent: Legal Counsel: Redevelopment Staff: Bureau of Housing Staff: Media: Others: 1308 County -City Building 227 W. Jefferson Blvd South Bend, Indiana Ms. Paula N. Auburn, President Ms. Robert W. Hunt, Vice - President Mr. Michael Donoho Mr. William Hojnacki, Secretary Mr. Phillip J. Faccenda Ms. Jenny Pitts Manier Mrs. Ann Kolata, Director Ms. Joelle Webb, Recording Secretary Ms. Sandra Saunders Ms. Ernestine Ligon Mr. Don Porter, South Bend Tribune Mr. Carter Wolf, Center City Associates Mr. Brian Godfrey, Blackthorn Golf Course Mr. Jack Quimby, Blackthorn Course Ms. Auburn announced that the Executive Session will continue immediately following adjournment of the Regular meeting. -1- South Bend Redevelopment Commission Regular Meeting - May 3, 1996 2. APPROVAL OF MINUTES a. Approval of Minutes of the Regular Meeting of Friday, April 19, 1996. Upon a motion by Mr. Hojnacki, seconded by Mr. Donoho and unanimously carried, the Commission approved the Minutes of the Regular Meeting of Friday, April 19, 1996. 3. APPROVAL OF CLAIMS COMMISSION APPROVED THE MINUTES OF THE REGULAR MEETING OF FRIDAY, APRIL 19, 1996 Redevelopment Commission Claims submitted May 3, 1996, for approval. ADMIN 1996 (212 Dept of Engineering $384.30 Catering by Billie $65.40 Tri County News $13.07 South Bend Tribune $13.53 Petty Cash $133.69 Gene's Camera Store $6.68 SAMPLE - EWING DEVELOPMENT AREA (414 York Title & Escrow $1, 480.00 St. Joseph Title Corp. $430.00 South Bend Tribune $23.12 Gene A. Wilkeson $1,495.78 St. Joseph County Treasurer $4.22 St. Joseph Circuit Court Clerk $2,100.00 N.I.P.S.C.O $4.05 Grauvogel & Associates $825.00 Thomas General Construction $35.00 Bud Kile $800.00 S.B.C.D.A. T.I.F GENERAL ACCOUNT (420) Real Estate Management Corp. $392.45 Superior Waste Systems $62.65 Indiana Michigan Power Co. $304.68 IL South Bend Redevelopment Commission Regular Meeting - May 3, 1996 3. APPROVAL OF CLAIMS continued... Upon a motion by Mr. Hojnacki, seconded by Mr. Donoho and unanimously carried, the Commission approved the Claims submitted May 3, 1996. 4. COMMUNICATIONS There were no communications. 5. OLD BUSINESS a. Public Hearing on Substitute Resolution No. 1423 amending the Sample -Ewing Development Area Development Plan. Mrs. Kolata noted that the Public Hearing on Resolution No. 1423 was continued from the April 19 meeting. Although the proofs of publication of the legal notice were in our office, we were unable to locate them for the Public Hearing at that time. Mrs. Kolata asked that the following items be entered into the record: 1) An original of the "Notice of Hearing on Amendment to the Sample Ewing Development Plan"; 2) An affidavit of Carol Smith, Advertising Manager of the South Bend Tribune, that the Notice of Hearing was published in that daily newspaper on April 5, 1996; 3) An affidavit of Lisa J. Andrysiak, Classified Manager of the Tri-County News, that the Notice of Hearing was published in that weekly newspaper on April 5, 1996; 4) A memo from Ann Kolata stating that on April 1, 1996 she sent a copy of the Notice of Hearing to the affected property owners -3- COMMISSION APPROVED THE CLAIMS SUBMITTED MAY 3, 1996 THERE WERE NO COMMUNICATIONS South Bend Redevelopment Commission Regular Meeting - May 3, 1996 5. OLD BUSINESS (coot.) a. continued... and registered neighborhood associations and neighborhood leaders; 5) A copy of Resolution No. 1423 which is the subject of the public hearing; 6) As of 10:00 a.m. on April 19, 1996 0 written Remonstrances were received. Ms. Auburn asked if there was any objection to the items being entered into the record. There were no objections and the items were so entered. Mrs. Kolata explained that Substitute Resolution No. 1423 adds six vacant lots to the acquisition list of the Development Plan. The lots are all located on the north side of Broadway between Michigan and Fellows. We hope to combine these lots with others the city owns and make them available for infill housing. Mrs. Kolata noted that the only change between Resolution No. 1423 and Substitute Resolution No. 1423 is the date of the Public Hearing and the date when the resolution was approved. Ms. Auburn opened the Public Hearing for anyone who wished to speak. There was no one who wished to speak concerning Substitute Resolution No. 1423. Ms. Auburn closed the Public Hearing for whatever action the Commission wished to take. ffI PUBLIC HEARING ON RESOLUTION NO. 1423 South Bend Redevelopment Commission Regular Meeting - May 3, 1996 b. Commission approval requested for Substitute Resolution No. 1423. Upon a motion by Mr. Donoho, seconded by Mr. Hunt and unanimously carried, the Commission approved Substitute Resolution No. 1423. 6. NEW BUSINESS Mrs. Kolata asked permission to add item 6.n. to the agenda. a. Public Hearing on Resolution No. 1426, a Supplemental Appropriation Resolution. Mrs. Kolata asked that the following items be entered into the record: 1) An affidavit of Carol Smith, Advertising Manager of the South Bend Tribune, that the Notice of Hearing was published in that daily newspaper on April 19, 1996; 2) An affidavit of Lisa J. Andrysiak, Classified Manager of the Tri- County News, that the Notice of Hearing was published in that weekly newspaper on April 19, 1996; Mrs. Kolata explained that Resolutuion No. 1426 appropriates $25,000 in the South Bend Central Development Area to be used for local public improvements. $25,000 was appropriated in 1995 for improvements to the alley near Macri's Deli on Niles Avenue. The invoice arrived in 1996 and could not be paid from a 1995 appropriation. Resolution No. 1426 reappropriates the money to pay the bill for those improvements. -5- COMMISSION APPROVED SUBSTITUTE RESOLUTION NO. 1423 South Bend Redevelopment Commission Regular Meeting - May 3, 1996 6. NEW BUSINESS (Cont.) a. continued... Ms. Auburn opened the Public Hearing on Resolution No. 1426 for anyone who wished to speak. There was no one who wished to speak regarding Resolution No. 1426. Ms. Auburn closed the Public Hearing for whatever action the Commission wished to take. b. Commission approval requested for Resolution No. 1426. Upon a motion by Mr. Donoho, seconded by Mr. Hunt and unanimously carried, the Commission approved Supplemental Appropriation Resolution No. 1426 C. Commission approval requested for amendment to 1996 Blackthorn Golf Course Budget. Brian Godrey, Blackthorn Golf Course, explained that the changes to the 1996 budget are changes between line items with no change to the bottom line. Upon a motion by Mr. Hojnacki, seconded by Mr. Hunt and unanimously carried, the Commission approved the amendment to 1996 Blackthorn Golf Course Budget. d. Commission approval requested for Blackthorn Golf Club Special Promotions and Marketing Promotions. Mrs. Kolata noted that there are certain marketing accommodations that need to be made to promote the golf course. Since Blackthorn Golf Course is a public course, -6- PUBLIC HEARING ON RESOLUTION NO. 1426 COMMISSION APPROVED SUPPLEMENTAL APPROPRIATION RESOLUTION NO. 1426 COMMISSION APPROVED THE AMENDMENT TO 1996 BLACKTHORN GOLF COURSE BUDGET South Bend Redevelopment Commission Regular Meeting - May 3, 1996 6. NEW BUSINESS (Cont.) d. continued... changes in fees cannot be made without approval of a public body, in this case the Commission. We'd like to allow as much flexibildy as we can for the staff to respond to market conditions. This marketing plan outlines a variety of promotional options which the staff would like the option to offer. Mr. Godfrey explained the following promotions: 1) Universal Golf Ticket/Executive Golf Services; 2) Indiana PGA Golf Card/Golf Digest Resort and Travel Club /Leading Golf Courses of America; 3) Unseasonable Weather Specials; 4) Golf Course Maintenance Specials; 5) Notre Dame Golf Team; 6) Game Day Golf; 7) Hotel/Bed & Breakfast Special Packages; 8) Golf Show Specials; 9) Trading Out Services for Golf, 10) Complimentary Rounds for PGA, LPGA, GCSAA and CMA Members. The full explanation entitled Blackthorn Golf Course Special Promotions and Marketing Promotions is attached to these minutes. Mrs. Kolata noted that the special rate rounds would be scheduled during non -peak hours. Mr. Hojnacki asked if there wasn't a danger that the pricing scheme is too complicated for people to understand. Mr. Godfrey responded that the employees at the register know and understand the fees. A golfer only knows about the one offer he has, not about all the different options. -7- South Bend Redevelopment Commission Regular Meeting - May 3, 1996 6. NEW BUSINESS (Cont.) d. continued... Upon a motion by Mr. Hunt, seconded by Mr. Hojnacki and unanimously carried, the Commission approved the Blackthorn Golf Club Special Promotions and Marketing Promotions. e. Presentation on Blackthorn Golf Academy. Mrs. Kolata noted that the Commission does not need to take any action on this item; the presentation is for information only. Mr. Godfrey explained the concept for a golf academy at Blackthorn. The staff searched for an existing teaching school that could come to Blackthorn approximately once a month with a 10 -day clinic. Andy Gurley and Paul Senna, with International Golf Instructors, will be conducting 10 -day golf clinics. They are very experienced, love teaching golf, and have been running clinics for several years in Mexico in connection with a resort there. The only expenses for Blackthorn are to assist in marketing the academy by advertising in the newspaper and promotional mailings. The first $3,500 of income from each 10 -day session will go to the instructors to pay for their expenses. From the income between $3,500 and $10,000, Blackthorn will receive 25 %; Blackthorn will receive 30 % of income over $10,000. The academy will be structured into 2 -day schools for men, women, juniors, and seniors and a 2 -hour evening clinic for juniors. The schools will include 7 hours of instruction, video analysis of the COMMISSION APPROVED THE BLACKTHORN GOLF CLUB SPECIAL PROMOTIONS AND MARKETING PROMOTIONS South Bend Redevelopment Commission Regular Meeting - May 3, 1996 6. NEW BUSINESS (Cont.) e. continued... student's swing, unlimited range balls while there, and lunch. The student to teacher ratio will be 4:1. In addition to the potential revenue, the advantages of offering a golf academy are that it is expected to bring people to the driving range, bring people into the pro shop, and bring people back to play the course. These instructors are running the same type of clinic at another North American Golf course in St. Louis. Mrs. Kolata noted that the golf academy does not include any free rounds of golf. After instruction, students pay to play the course. f. Commission approval requested for Loan and Grant in connection with the Affordable Loan Program for property located at 2126 S. Arnold. (Steve Preiner) Mrs. Kolata noted that the Loan to Steve Preiner is in the amount of $5,800 at 0% for 8 years with monthly payments of $60.42. The grant is $5,615.50. Upon a motion by Mr. Hojnacki, seconded by Mr. Donoho and unanimously carried, the Commission approved the Loan and Grant in connection with the Affordable Loan Program for property located at 2126 S. Arnold. (Steve Preiner) g. Commission approval requested for Certificate of Waiver for property located at 1215 E. Calvert. (Dennis & Janice Papczynski) -9- COMMISSION APPROVED THE LOAN AND GRANT IN CONNECTION WITH THE AFFORDABLE LOAN PROGRAM FOR PROPERTY LOCATED AT 2126 S. ARNOLD. (STEVE PREINER) South Bend Redevelopment Commission Regular Meeting - May 3, 1996 6. NEW BUSINESS (Cont.) g. continued... Mrs. Kolata explained that, under the provisions of the Rental Rehab Loan Program, 10 % of the loan is to be forgiven each year if the conditions of the program are met. This Certificate of Waiver forgives $1,213.90 as of February 1, 1996. Upon a motion by Mr. Hunt, seconded by Mr. Hojnacki and unanimously carried, the Commission approved the Certificate of waiver in the amount of $1,213.90 as of February 1, 1996 for property located at 1215 E. Calvert. (Dennis & Janice Papczynski) h. Commission approval requested for Certificate of Waiver for property located at 515 N. Harrison. (Ellis Howell) Mrs. Kolata explained that, under the provisions of the Rental Rehab Loan Program, 10 % of the loan is to be forgiven each year if the conditions of the program are met. This Certificate of Waiver forgives $670.50 as of April 1, 1996. Upon a motion by Mr. Hunt, seconded by Mr. Hojnacki and unanimously carried, the Commission approved the Certificate of Waiver in the amount of $670.50 as of April 1, 1996 for property located at 515 N. Harrison. (Ellis Howell) i. Staff report on acquisition of property in the Sample -Ewing Development Area. There was no report. -10- COMMISSION APPROVED THE CERTIFICATE OF WAIVER IN THE AMOUNT OF $1,213.90 AS OF FEBRUARY 1, 1996 FOR PROPERTY LOCATED AT 1215 E. CALVERT. (DENNIS & JANICE PAPCZYNSKI) COMMISSION APPROVED THE CERTIFICATE OF WAIVER IN THE AMOUNT OF $670.50 AS OF APRIL 1, 1996 FOR PROPERTY LOCATED AT 515 N. HARRISON. (ELLIS HOWELL) THERE WAS NO REPORT South Bend Redevelopment Commission Regular Meeting - May 3, 1996 j . Commission approval requested for Commercial Lease with Family & Children's Center Properties Management, Inc. Mrs. Kolata noted that we closed on the property with Family & Children's Center on May 2, buying their existing building. We also closed on their purchase of land for their new building. This lease leases their existing building back to them at $1.00 per year until they vacate it. They are responsible for all maintenance. Upon a motion by Mr. Hunt, seconded by Mr. Donoho and unanimously carried, the Commission approved the Commercial Lease with Family & Children's Center Properties Management, Inc. k. Commission approval requested for Resolution No. 1429 determining to pay certain expenses incurred for local public improvements in or serving the South Bend Central Allocation Area (South Bend Allocation Area No. 1A) from the South Bend Central Allocation Area (South Bend Allocation Area No. 1A) Special Fund. Mrs. Kolata explained that Resolution No. 1429 states the Commission's intention to appropriate $40,000 for costs associated with local public improvements. It sets the Public Hearing on this appropriation for May 17, 1996 at 10:00 a.m. -11- COMMISSION APPROVED THE COMMERCIAL LEASE WITH FAMILY & CH UL DREN' S CENTER PROPERTIES MANAGEMENT, INC. South Bend Redevelopment Commission Regular Meeting - May 3, 1996 6. NEW BUSINESS (Cont.) k. continued... Upon a motion by Mr. Hojnacki, seconded by Mr. Donoho and unanimously carried, the Commission approved Resolution No. 1429 determining to pay certain expenses incurred for local public improvements in or serving the South Bend Central Allocation Area (South Bend Allocation Area No. IA) from the South Bend Central Allocation Area (South Bend Allocation Area No. 1A) Special Fund. 1. Commission approval requested for proposal for canopy /walkway repairs related to the State Theatre. Mrs. Kolata noted that the Commission retained ownership of the facade of the State Theater. A portion of the roof or walkway above the 2nd floor office space is leaking. It has been determined that that is part of the facade and the Commission's responsibiltiy to repair. We have two proposals for the repair. Midland Engineering has proposed to do the repair for a cost of $9,965. Slatile Roofing has proposed to do the work for $3,325, including a number of options. Engineering has reviewed the proposal and recommends accepting the proposal from Slatile with all of the options. COMMISSION APPROVED RESOLUTION NO. 1429 DETERMINING TO PAY CERTAIN EXPENSES INCURRED FOR LOCAL PUBLIC IMPROVEMENTS IN OR SERVING THE SOUTH BEND CENTRAL ALLOCATION AREA (SOUTH BEND ALLOCATION AREA NO. 1A) FROM THE SOUTH BEND CENTRAL ALLOCATION AREA (SOUTH BEND ALLOCATION AREA NO. 1A) SPECIAL FUND. Upon a motion by Mr. Hojnacki, seconded COMMISSION APPROVED PROPOSAL FOR by Mr. Donoho and unanimously carried, CANOPY /WALKWAY REPAIRS RELATED the Commission approved the proposal from TO THE STATE THEATRE. Slatile for canopy /walkway repairs related to the State Theatre. -12- South Bend Redevelopment Commission Regular Meeting - May 3, 1996 m. Commission approval requested for proposal for landscaping design services in the Sample -Ewing Development Area. Mrs. Kolata noted that we expect to soon bid out the construction of a boulevard between the new Parkview Juvenile Center and the site identified for Ivy Tech. The boulevard needs some landscaping treatment which is not part of the construction specifications at this point. We want to have the landscaping designed. Landscapes Unlimited has proposed to do the design for $750. Landscape Design Company has proposed to do the work for $720. The staff recommends accepting the bid of Landscape Design, based on the lower bid and the fact that it is the company doing the landscaping for the Parkview site. Upon a motion by Mr. Hunt, seconded by Mr. Hojnacki and unanimously carried, the Commission approved the proposal from Landscape Design for landscaping design services in the Sample -Ewing Development Area. n. Commission approval requested for Addendum to contract for Sale of Land (Champion Soft Water) Mrs. Kolata explained that Champion Soft Water would like to take title to the property they are buying from the Commission, personally, and lease to Champion Soft Water rather than the company taking title. This Addendum to the Contract for Sale of Land formalizes that change. -13- COMMISSION APPROVED THE PROPOSAL FOR LANDSCAPING DESIGN SERVICES IN THE SAMPLE -EWING DEVELOPMENT AREA South Bend Redevelopment Commission Regular Meeting - May 3, 1996 6. NEW BUSINESS (Cont.) n. continued... Upon a motion by Mr. Donoho, seconded Mr. Hojnacki and unanimously carried, the Commission approved the Addendum to Contract for Sale of Land for Hattie and Charles Pryor. 7. PROGRESS REPORTS Mrs. Kolata reported that the closing with Family & Children's Center for their new location took place on May 2. Construction will begin soon. Mrs. Kolata reported that J. G. Sullivan moved into their new location in Blackthorn Corporate Park two weeks ago. They are the first business to locate in the Corporate Park. Mrs. Kolata reported that Blackthorn Golf Course is featured, along with some other golf courses, in the May issue of Indiana Business Magazine. We are ordering some reprints. S. NEXT COMMISSION MEETING: The next Regular Meeting of the Redevelopment Commission is scheduled for May 17, 1996 at 10:00 a.m. 9. ADJOURNMENT There being no further business to come before the Redevelopment Commission, Mr. Hunt made a motion that the meeting be adjourned. Mr. Hoj*rAcki seconded the motion and the meeting was a iourned at 11:10 m. Paula N. Auburn, President -14- COMMISSION APPROVED THE ADDENDUM TO CONTRACT FOR SALE OF LAND. NEXT COMMISSION MEETING nP1191%J► IS, 1 2011 Ann E. Kolata, Director