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Home My WebLink AboutHPC Minutes 1980-1981T A B L E O F C O N T E N T S I. AGENDA - HISTORIC PRESERVATION COMMISSION MEETINGS 11. MINUTES - HISTORIC PRESERVATION COMMISSION MEETINGS III. BUDGET FROM: Jan. 21, 1980 TO: Dec. 31, 1981 i historicpreservation commission 0 of south bend and st. joseph county Regul.ar.Meeting Monday, November 17, 1980 7:30 P.M. A G E N D A ROOM 1123 COUNTY CITY BUILDING south bend, Indiana 46601 (219 284-9798) Third Floor Conference Room Room 323 County/City Building 1, Call to Order. 2. Roll Call. 3. Approval of Minutes. 4. Treasurer's Report. 5. Correspondence. 6. Committee Reports. City Survey 1. Report on City Survey Catalogue Inventory to be sent to the State Historic Preservation Office. 2. Review of format,.credits and acknowledgements of Catalogue Inventory. Budget and Finance.. Historic Districts and Standards. Historic Landmarks and Standards. 1. Vote on Landmark designation for 935 S. Ironwood. 2. Vote on Landmark designation for 62290 Miami Road. 3. Vote on Landmark designation for 66401 Walnut Road. Legal. 1. Report by Gaylen. Allsop on status of Ordinance revisions. Public Relations and Communlity Education. Environmental Impact Statement. Presidential Report. Staff Report. 1. Request for Purchase of Books. 7. Old Business. 8. New Business. 9. Announcements and Miscellaneous Matters. 10. Hearing of Visitors. 11. Adjournment. Line Item 111 Historic Preservation Planner 115 Research Assistant 212 Postage HISTORIC PRESERVATION COMW ION TOTAL BUDGET $19,000 Treasurer's Report as of November; -177 1980 1980 Budgeted $12,600.00 2,875.00 200.00 213 Travel Expense 450.00 215 Books 100.00 241 Printing, Other than Office Supplies 243 Photography and Blueprinting 244 Stationery and Printing 252 Equipment 261 Legal Services 263 Technical Assistance 265 Publication of Legal Notices 360 Office Supplies 570 ; Dues and 'Subscriptions DNR Grant 200.00 100.00 800.00 725.00 50.00 350.00 150.00 $19,000.00 $5,000.00 Current Bills $1,050.00 230.20 23.67 105.00 13.20 -0- -0- -0- 54.23 -0- 104.00 37.55 25.00 $1,642.5 • Balance $20100.00 488.58 84.09 156.56 25.35 -0- -0- 200.00 31.27 800.00 146.92 50.00 77.11 22.00 $4,181.88 $1,924.52 Into Report Line Item 111 Historic Preservation Planner 115 Research Assistant 212 Postage 213 Travel Expense 215 Books 241 Printing, Other than Office Supplie 243 Photography and Blueprinting 244 Stationery and Printing 252 Equipment 261 Legal Services 263 Technical Assistance 265 Publication of Legal Notices 360 Office Supplies 570 Dues and Subscriptions DNR Grant Project City Survey HISTORIC PRESERVATIOOMMISSION TOTAL BUDGET $19000 Treasurer's Rep as of November 24, 1980 • 1980 Budgeted Current Bills Balance $12,600.00 $1,050.00 $1,050.00 2,875.00 248.80 239.78 200.00 21.73 62.36 450.00 105.00 51.56 100.00 -0- 25.35 s 200.00 -0- -0- 200.00 -0- -0- 200.00 196.14 3.86 100.00 -0- 31.27 800.00 -0- 800.00 725.00 -0- 146.92 50.00 -0- 50.00 350.00 10-: 77.11 22.00 $19,000.00 $1,6211.67 $20.21 $5,000.00 -0- $1,924.52 $20,000.00 $27.25 '$4,954.79 ,historicpreservation commission of south bend and st. joseph county ROOM 1123 COUNTY CITY BUILDING south bend, indiana 46601 1219 284-9798► Regular Meeting Third Floor Conference Room Nov. 17, 1980 Room 323 7:40 P.M. County City Building M I N U T E S 1. Call to Order: T. Wasielewski, President, called the meeting to order at 7:40 P.M. 2. Roll Call MEMBERS PRESENT: Mr. Ted Wasielewski, Mr. John Oxian, Mr. Charles Hayes, Mrs. Joann Sporleder, Mrs. Ruth Price, Mr. David Reinke. MEMBERS ABSENT: Mr. F. Jay Nimtz, Mr. Odell Newburn, Mr. John Appleton. ALSO PRESENT: Mr. John Stamper, Preservation Planner, Ms. Jeanette Burkett, Research Assistant, Ms. Jeanne Derbeck. VISITORS; John F. Murphy, Tim. F. Twardzik, Robert Dawson, Andrew M. Crowe, Richard Finnigan, Gregory Lackowski, Clarice Gambacorta, Rich Dambey, Carrie Rooney, Kate Meany, Karen Yaeger, John Martin Pete Whelan and Kevin Murphy. 3. Approval of Minutes Corrections were noted for the minutes of; 10/20/80. Under Historic Districts and. Standards, Section C; Edgewater Place, the second to last line should specify Lincoln Way East, instead of Lincoln Way. The last line beginning with "it" and ending with "commission" should be deleted. Ruth Price made a motion toaccept the minutes of 10/20/80 with corrections. John Oxian seconded. All members approved the motion. 4. Treasurer's Report Mrs. Price moved to accept the report. Charles Hayes seconded. All members approved the motion. John Stamper suggested that there should be a meeting of the Budget and Personnel Committee to discuss contracts for next year and the remaining amount of money in the budget. 0 November 17, 1980 Page 2 5. Correspondence John Stamper noted that the commission received a letter from Smith—Cornell Homestead, Inc. of Auburn, Indiana, a manufacturer of bronze plaques for historic homes. He also received an invitation from the Historic Landmarks Foundation of Indiana, for Sunday, Dec. 7th, for their Christmas House Tour in Indianapolis. Mr. Stamper will not be able to attend, but invited anyone else to make use of the ticket. The National Endowment of the Arts sent a pamphlet with applications for design projects. Two letters from the Area Planning Commission, one regarding 121 North Studebaker Street, and the other concerning 5450 South Miami Street - also 815 Arch Street. On all of these the APC returned favorable recommendations to the Common Council for approval of Landmark Status. A letter from the Historic Landmarks Foundation announced a meeting this Monday, Nov. 24, for the statewide task force on the state survey and state and national legislation. John Oxian handed out a report on two of the sessions from the National Trust Convention. 6. Committee Reports City Survey - Mr. Stamper reported that all the histories on 11's, 12's and 13's have been written, typed, and corrections made to the inventory catalog book. Mr. Stamper then presented the first draft of the catalog book to the Commission. Mr. Stamper reviewed the work needed to complete the survey. He also presented examples of the HPC's original survey cards. In addition, negatives of all the 12's and 13's need to be relabled, and state numbers checked. Graphics in the book needs to be completed also. Headings shall be added in the introductory section "Inventory Lists" and "Inventory Maps". Mr. Stamper stated that he would like to have 50 copies of the first edition printed to be distributed among libraries, commission members and the state. The estimated printing cost was set from $500 to $1,000. It was established that the commission should charge a fee to profit agencies, should they wish a copy of the catalogue. December 30, 1980 was the date set for the first printing. Jeanne Derbeck inquired as to future plans, possibly an auto tour guide book. Mr. Stamper responded: stating that there are no post -survey plans in the works at the moment. County Survey - Hannah Moore, the commission secretary, is producing a list of the County Survey by Townships. Ruth Price moved that the first printing of the catalogue, as it now stands, be done in December. John Oxian seconded. The motion carried. November 17, 1980 Page 3 Ted Wasielewski commended Mr, Stamper on the fine work accomplished in completing the city survey. Budget and Finance See under Treasurer's Report Historic Districts and Standards Ted Wasielewski reported that the West Washington, area is proceeding along at its own pace. Historic Landmarks, and Standards 935 S. Ironwood was tabled until the next meeting. Not all members were able to see the home to make a decision on whether it,�was worthy to receive landmark status. 62290 Miami, John Oxian made a motion to give a favorable recommendation for Landmark Status. David Reinke seconded. The motion carried. 66401 Walnut Grove - It was -decided -that an.attempt to contact the title owner in addition to the land contractee, before voting on Landmark Status. • Legal Attorney Gaylen Allsop was unable to attend the meeting, thus there was no report on Ordinance Revisions. Ruth Price made an announcement regarding the revisions in the State Enabling Act. Public Relations and Community Education No Report Environmental Impact Statement No Report Presidential Report No Report Staff Report A request to purchase a book: Conservation and Historic Preservation Easements to Preserve North Carolina Heritage. r � U November 17, 1980 Page 4 STAFF REPORT (cont.) A decision was made to order the following three books on a 15 -day trial. 1) How to Recycle Old Buildings 2) Rehabilitating for Profit 3) Diagnosing and Repairing House Structure Problems 7. Old Business No Report 8. New Business Ted Wasielewski presented a letter from 720 Colfax Ave. requesting that the Commission consider a donation of a facade easement from the residents -Then Mr. Wasielewski said the Commission should work with the Bauer's on this request. Mr. Oxian stated that there are now three such requests before the Commission and that as we proceed we need to explore the different ways of accepting the easement. First, is to make the structure a landmark then accept the easement and try to get a reduction in the property tax. Second, we could accept the easement without the house having land- mark status. Mr Oxian stated that Attorney, Gaylen Allsop, advised him to wait until he finishes his review of the ordinance before making the house at 720 Colfax a landmark. Mr. Hayes raised the point that several agencies are able to accept easements. Mrs. Price confirmed this and stated that any non-profit organization can accept an easement and the owner is eligible for a tax break on his property taxes. In addition, if the easement is in perpetuity, the owner can receive a gift tax reduction on his Federal income taxes. Mr. Hayes stated that the Commission should look at all available options. Mr. Oxian and Mrs. Price stated that the Commission has already done a considerable amount of research on this matter. Mr. Hayes asked if it is possible for the organization holding the easement to maintain the facade and let the property owner donate a certain sum of money each year to the organization for that purpose and then get an added gift tax reduction. Mr. Oxian replied that this is a question that needs further study. He went on to say that as our ordinance is today, we cannot accept the easement, or any other donations for that matter. • November 17, 1980 Page 5 An easement can be given, however, to the County or the City. If this were done we would have to be sure that we could have control. Mr. Oxian went on to point out two unanswered questions: first, how will the preservation standards be enforced if an owner doesn't maintain the facade; second, what happens if the or- ganization holding the easement is dissolved? Also the Com- mission has not yet approached the County Auditor's Office about the matter. Mr. Wasielewski reiterated that the Commission is still in the investigation stage of facade easements, but that we will procede with 720 W. Colfax. 9. Announcements and Miscellaneous Matters No Report 10. Hearing of Visitors Various questions were entertained from the visitors (Notre Dame Law School Class) on the functions and effectiveness of the Historic Preservation Commission. 1 1 . Adjournment Motion to adjourn was made by Ruth Price and seconded by Charles Hayes. Adjournment was at 9:20 pm. .7 0 0 HISTORIC PRESERVATION C,GMMISSION BUDGET $19,000 Treasurer's Report as of December 15, 1980 Line Item 111 Historic Preservation Planner 115 Research Assistant 212 Postage 213 Travel Expense: 215 Books 241 Printing, Other than Office Supplies 243 Photography and Blueprinting 244 Stationery and Printing 252 Equipment 261 Legal Services 263 Technical Assistance 265 Publication of Legal Notices 360 Office Supplies 570 Dues and Subscriptions Total DNR Grant Project City Survey 1980 Budgeted $12,600.00 2,875.00 200.00 450.00 100.00 200.00 200.00 200.00 100.00 800.00 725.00 50.00 350.00 150.00 $19,000.00 $5,000.00 $20,000.00 Current Bills $1,050.00 239.78 62.36 51.56 25.35 -0- -0- 3,86 0- -0- 3,86 31.27 800.00 146.92 50.00 77.11 22.00 2,560.2.1 Balance -0- -0- -0- -0- -0- -0- -0- -0- -0- -0- -0- -0- -0" -0- 0- -0- -0- -0- -0- -0- -0- -0- -0- -0- -0- -0--0- -0- 924-52 -0- $1,924.52 $4,793.29 *historicpreservation commission of south bend and st. 1'oseph county Regular Meeting Monday, December. 15, 1980 7:30 PM A G E N D A ROOM 1123 COUNTY CITY BUILDING south bend, indiana 46601 (219 284.9798) Third Floor Conference Room Room 323 County/City Building 1 Call to Order 2, Roll Call 3. Approval of Minutes. 4 Treasurer's Report. 5- Correspondence 6. Committee Reports City Survey 1. Report on City Survey Catalogue Inventory to be sent to the State Historic Preservation Office. Budget and Finance. Historic Districts and Standards. Historic Landmarks and Standards. 1. Vote on Landmark designation for 935 S. Ironwood 2. Vote on Landmark designation for 66401 Walnut Road. Legal. 1. Report by Gaylen Allsop on status of Ordinance revisions. Public Relations and Community Education - Environmental Impact Statement Presidential Report Staff Report 7 Old Business 8 New Business 9 Announcements and Miscellaneous Matters . 10 Hearing of Visitors. 11 Adjournment. historicpreservation commission of south bend and st. joseph county M E M 0 Dear Commission Members: ROOM 1123 COUNTY CITY BUILDING south bend, indiana 46601 (219 284-9798) January 15, 1981 Ted Wasielewski has called for a caucus of Commission members at 6:30 Monday night before the regular Commission meeting. It is to be held in the Area Plan Commission Conference Room on the 11th Floor of the County/City Building. The purpose of the meeting is to discuss the recenttyspassed Community Development Grant for the rehabilitation of the Odd Fellows Building. �J Ohistoric p reservation commission of south bend and st. joseph county ROOM 1123 COUNTY CITY BUILDING south bend, indiana 46601 (219 284-9798) Regular Meeting Third Floor Conference Room Monday, January 19, 1981 Room 323 7:30 p.m. County/City Building A G E N D A 1. Call to Order 2. Roll Call 3. Approval of Minutes 4. Treasurer's Report 5. Correspondence 6. Committee Reports City Survey 1. Report on City Survey Inventory Catalog to be sent to the State Historic Preservation Office Budget and Finance Historic Districts and Standards 1. West Washington/LaSalle District Application Historic Landmarks and Standards 1. Vote on Landmark designation for 935 S. Ironwood 2. First reading on Landmark designation for 63907 Bremen Highway, Woodland Legal Public Relations and Community Education 1. Preservation Week Activities Environmental Impact Statement Presidential Report Staff Report 7. Old Business 1. Resolution No. 9 8. New Business 1. Election of Officers for 1981 9. Announcements and Miscellaneous Matters 10. Hearing of Visitors 11. Adjournment 0 ,historicpreservation commission of south bend and st. joseph county ROOM 1123 COUNTY CITY BUILDING south bend, indiana 46601 1219 284-97981 Regular Meeting Third Floor Conference Room Monday, December 15, 1980 Room 323 7:30 P.M. County/City Building M I N U T E S 1.'I'Call to Order: Vice President, John Oxian, called the meeting to order at 7:45 P.M. llmw a] MEMBERS PRESENT: John Appleton, Odell Newburn, F.J. Ni.mtz, John Oxian, Ruth Price, Joann Sporleder, Ted Wasielewski. MEMBERS ABSENT: Charles Hayes, David Reinke ALSO PRESENT: John Stamper, Preservation Planner, Jeanette Burkett, Research Assistant. Is GUEST SPEAKER: Gaylen Allsop, Attorney VISITORS: Melba Lawson of Rural Route 2, Box 41, Walkerton, IN. 46574. 3. Approval of minutes John Oxian stated that a correction should be made on page 4 of the November 17, 1980 minutes under new business, second paragraph, last sentence; "easement" procedure should be used instead of "ordinance" procedure. Ruth Price made the motion to amend and accept the minutes, F.J. Nimtz seconded. The motion carried. 4. Treasurer's Report Ruth Price made a motion to approve the Nov. 24th report, and the Dec. 15th report was approved pending a final copy which will be sent out with the minutes. F. J. Nimtz seconded. The motion carried. It was suggested by John Oxian that all money remaining in the budget should be spent. The Commission gave consent to John Stamper to encumber the remaining money for printing or suppliet expenses. 5. Correspondence John Stamper presented a memo on log structures, preservation and problem -solving from the American Association on state and local history. December 15, 1980 Page 2 5• Correspondence (cont,) The three books that were sent for on a trial basis were not received, and it was noted by Mr. Stamper that at this time it was too late toc reorder them; a letter from Focal Point Architectural Artwork, a manufacturer of plaster cornices was presented. John Oxian presented a newsletter on recently decided court cases in Historic Preservation, sent by Mr. Dennis. 6. Committee Reports City Survey - John Stamper reported that: All lists have been checked against the survey cards. Major corrections were made in the styles and a revised styles legend was done. Cards are done and ready to be copied, Final layout has yet to be completed, and also the legend maps to be located at the beginning of each quadrant. Budget and Finance No Report Historic Districts No Report Historic Landmarks and Standards 935 S. Ironwood tabled until the next meeting so that Joann Sporleder and John Stamper may get a chance to go out and look at it, and write a written recommendation. It was suggested by several members at the Commission that policy governing homes rated 11 and their eligibility for landmark status should be reviewed. It was agreed that the Landmark Committee would review the survey cards for future potential landmarks, 66401 Walnut Road - Mrs. Melba Lawson, the title owner, was present. She expressed concern about the controls that might be placed on the exterior of the home. Mrs. Lawson stated that she will contact her attorney in order to determine the matter. The Commission explained the various attributes of having a home declared a historic landmark, and complemented Mrs. Lawson on the quality and uniqueness of her home. The issue was tabled by consensus of the Commission until next month. Legal Gaylen Allsop, Attorney, gave a presentation concerning the status of Ordinance Revisions in relation to the State Enabling Act. Mr. Allsop stressed that injunctive relief rather than fines on preservation vio- lations should be levied. In addition, it was suggested that Dual Commission language should also be written into the Enabling Act, It was stated by Mr. Allsop that a facade easement could be do- nated to the city or county or state agency and/or administrated by the Historic Preservation Commission. There will be a meeting on December 15, 1980 Page 3 Legal (cont.) Thursday, Dec. 18th, at Alberts at 12 noon to begin drafting amendments to the state enabling legislation. John Oxian raised a question on the issue of obtaining an abandoned home of historical significance in the county. It could be obtained through a tax sale, and possibly restored by Southhold Restorations, or Southhold Heritage. Mr. Allsop stated the Commission does not have the authority to take a property through condemnation. Public Relations and Community Education No Report Environmental Impact Statement No Report Presidential Report Ted Wasielewski asked F. J. Nimtz to be the chairperson of the nominating committee, and Dave Reinke and Charles Hayes will sit on the committee. • Ruth Price and Ted Wasielewski attended the task force on Preservation in Indianapolis, and reported that a guaranteed loan program may come into existence. Staff Report John Stamper announced that he took the last phase of his Architectural exam. Jeanette Burkett will be retained through the next semester, and Hannah Moore will be used one afternoon a week. Mr. Stamper requested that a clause be included in his 1981 contract that would allow him the option of terminating the contract in September in order to return to school. 7. Old Business No Report 8. New Business No Report 9. Announcements and Miscellaneous Matters • No Report 10. Hearing of Visitors None December 15, 1980 Page 4 11. Adjourmmnet .Odell Newburn moved to adjourn, F. J. Nimtz seconded. The motion carried. • 0 histor-icpreservation commission 0 of south bend and st. joseph county Regular Meet i.ng Monday, January 15, 1981. 7:30 p.m. A r_ r ni n n ROOM 1123 COUNTY CITY BUILDING south bend, indiana 46601 (219 284-9798) Third Floor Conference Room Room 323 County/City Building 1. Call to Order 2. Roll Call 3. Approval of Minutes 4. Treasurer's Report 5. Correspondence 6. Committee Reports City Survey 1. Report on City Survey Inventory Catalog to be sent to the State Historic Preservation Office Budget and Finance Historic Districts and Standards 1. West Washington/LaSalle District Application Historic Landmarks and Standards 1. Vote on Landmark designation for 935 S. Ironwood 2. First reading on Landmark designation for 63907 Bremen Highway, Woodland Legal Public Relations and Community Education 1. Preservation Week Activities Environmental Impact Statement Presidential Report Staff Report 7. Old Business 1. Resolution No. 9 8. New Business 1. Election of Officers for 1981 9. Announcements and Miscellaneous Matters 10. Hearing of Visitors 11. Adjournment • Li ne Item 111 Historic Preservation Planner 115 Research Assistant 212 Postage 213 Travel Expense 215 Books 241 Printing, Other than Office Supplies 243 Photography and Blueprinting 244 Stationery and Printing 252 Equipment 261 Legal Services 263 Technical Assistance 265 Publication of Legal Notices 360 Office Supplies 570 Dues and Subscriptions Total DNR Grant Project City Survey HISTORIC PRESERVON COMMISSION BUDGET $17,100 Treasurer's Report as of January 19, 1981 1980 Budgeted $13,600.00 `0- 300.00 500.00 100.00 300.00 250.00 150.00 100.00 800.00 500.00 100.00 300.00 100.00 $17,100.00 $1,924.52 $3,593.29 Current Bills -0- -0- -0- -0- -0- -0- -0- -0- -0- -0- -0- -0- -0- -0- -O:=, -0- $566.98 • Balance $13,600.00 -0- 300.00 500.00 100.00 300.00 250.00 150.00 100.00 800.00 500.00 100.00 300.00 100.00 $17,100.00 $1,924.52 $3,026.31 historicpreservation commission • of south bend and st. joseph county ROOM 1123 COUNTY CITY BUILDING south bend, indiana 46601 (219 284-9798) Regular Meeting Third Floor Conference Room Monday, January 19, 1981 Room 323 7:30 P.M. County/City Building M I N U T E S 1. Call to Order: President, Ted Wasielewski called the meeting to order at 7:40 P.M. 2. Roll Call MEMBERS PRESENT: Ted Wasielewski, John Oxian, Charles Hayes, Ruth Price, David Reinke, F.J. Nimtz MEMBERS ABSENT: Odell Newburn, Joann Sporleder, John Appleton ALSO PRESENT: John Stamper, Preservation Planner.and.Jeanette Burkett, Research Assistant and Jeanne Derbeck, South Bend Tribune. • 3. Approval of Minutes Commissioner F. J. Nimtz moved that the December 15, 1980 minutes be approved as.mailed. Ruth Price seconded the motion, and it was unam- imously approved. 4. Treasurer's Report No expenditures were reported as of date from the Commission Budget. An expenditure of $566.98 was reported from the Project City Survey account. Mr. Stamper informed the Commission of the 1981 contracts that had been made with himself, Jeanette Burkett, Hannah Moore and Sylvia Gillis. Ted Wasielewski moved to accept the report. Mr. Nimtz seconded. The motion was carried. 5. Correspondence Mr. Stamper presented correspondence which included: 1. A letter which was sent to the news media announcing the 1981 schedule for Commission meetings. 2. An announcement for the 23rd annual seminar for Historical Preservation to be held in Williamsburg, UA. 3. A catalogue from Renovators Supply which advertises light fixtures, pumbling fixtures, etc. that are historical in nature. • January 19, 1981 Page 2 5. Correspondence (cont.) 4.A letter received from Daniel Kidd, a planner in Lincoln, Nebraska, requesting materials that portray our local program. 5.A letter received from the National Trust asking for advertisements for summer internships. 6.A letter received from Mr. Ron Medow concerning a garage that he owns located at 427 City Hall Court. Mr. Medow, would appreciate a recommendation from the Commission regarding future use and main- tenance of the building. 7.An announcement from HCRS regarding legal tools on how to preserve archeological sites. 8.A letter received from the County Commissioners to announce that Ruth Price has been reappointed to the HPC Commission. Mrs. Price's term of appointment is from December 28, 1980 to December 27, 1983. Mrs. Price presented to the Commission information on pertinent law cases from the National Trust for Historic Preservation. 6. Committee Reports Mr. Stamper stated that the Inventory Catalogue is completed and is in various stages of printing. It should be completed in a month and a discussion should then proceed concerning district boundaries. A small county survey report is in the process of completion to supple- ment our historical data. Budget and Finance No Report Historic Districts Ted Wasielewski submitted a preliminary application for the proposed Near West Side Historic District. The Commission will wait on further developments. Historic Landmarks and Standards Discussion was continued on the landmark designation of 935 S. Ironwood. Joann Sporleder had reviewed the home and recommended landmark status. And Mr. Stamper presented various photographs of the home. Mrs. Price made a motion to approve the home and John Oxian seconded the motion. The motion was carried. • The next home presented for discussion was 63907 Bremen Highway, Woodland, IN. The Commission decided to utilize the policy of first and second readings on landmarks. This is the first reading on the house with photographs of the house presented by Mr. Stamper to the Commission. For the second reading the house will appear on the agenda for February's Commission meeting. • January 19, 1981 Page 3 Legal No Report Public Relations and Community Education For the forthcoming Preservation Week Celebration in May, Mrs. Price suggested that a dinner with guest speakers could be organized to commemorate the 10 years of historic preservation in this community. Mrs. Price will pursue this in more detail. Mr. Stamper presented an article by the Northern Indiana His- torical Society regarding a guide to Indiana's Historical Sites that will be published by the Society. They are requesting in- formation on historical structures in this area. It was suggested that Mr. Stamper vi?-Tte and offer access to our files to them if they wish to visit our office. Environmental Impact Statement Mr. Stamper stated that he briefly reviewed the county survey • in regard to the recently proposed Toll Road Interchange at Evergreen Road. He found that two structures in the area were rated contributing in the County Survey. Presidential Report Mr. Wasielewski thanked the new Commission Members for their contributions to the Commission. He noted that the designation of historic districts greatly benefits the city and that it is important that the Commission designate more districts in the future. Mr. Wasielewski commended Mr. Stamper on his fine performance over the years as the Preservation Planner for the Commission. Staff Report Mr. Stamper presented the annual report which was sent to the County Commissioners detailing the Commission's past accomplishments for the year. Mr. Stamper also presented a list of books for the Commission to consider ranging in topics from dealing with vacant school space to vacant industrial buildings. Mr. Stamper also gave the Commission Members copies of book reviews published in the JSAH on Historic Survey books. 7. Old Business A draft of Resolution 9 was given to the Commission Members for comment and further discussion. It will be included on the February agenda. t January 19, 1981 Page 4 8. New Business Mrs. Price presented the issue of certifying the commission ordinance. She presented letters that she wrote for submission to the state and to the Mayor, Common Council, County Commissioners and County Council. She asked that Commission Members review these letters and that action be taken in the near future. Galen Allsop will also review the letters. Elections An election was held for Commission officers for 1981. The slate was as follows: Ruth Price, President John Oxian, Vice President Joann Sporleder, Secretary John Appleton, Treasurer Mr. Nimtz moved that this slate be elected. Charles Hayes seconded the motion. The motion was carried. 9. Announcements and Miscellaneous Matters No Report 10. Hearing of Visitors No Report 11. Adjournment Mr. Wasielewski made a motion to adjourn and it was seconded by F. J. Nimtz. The motion was carried. The meeting adjourned at 9:40 P.M. historicpreservation commission of south bend and st. joseph county Regular Meeting February 16, 1981 7:30 PM A G E N D A ROOM 1123 COUNTY CITY BUILDING south bend, indiana 46601 (219 284-9798) Third Floor Conference Room Room 323 County/City Building 1. Call to Order 2. Roll Call. a. Welcome new member Jack Smith 3. Approval of Minutes 4. Treasurer's Report 5. Correspondence 6. Committee Reports a. Budget and Finance b. Historic Districts • 1. Edgewater Place Historic District Report on Bureau of Housing Hearing on 609 and 617 Lincolway E. 2. West Washington Historic District 3. Report on progress of Summary Report con- cerning Historic Districts C. Historic Landmarks 1. 63907 Bremen Highway, Woodland, Second Reading for Landmark designation. 2. Request for Progress Report on current status of Landmarks. 3. Request for money to purchase plaques. d. Legal 1. Motion to amend Commission ordinances. 2. Motion to send letters for certification. 3. Report on proposed changes to state legislation. e. Public Relations & Community Education 1. Announcement of first meeting to plan Preservation Week celebration. 2. Request to allot $50 for expenses for Preservation Week celebration. f. Environmental Impact Statements. 1. Twyckenham Bridge Repair g. Staff Report 1. Request to have Model Preservation Guidelines for Historic Districts copyrighted and made available for sale. 2. Progress report of City Survey and Distribution of Inventory Catalogue. 7. Old Business a. Vote on Resolution No. 9, Procedure for implementing Regular Meeting Page 2 Old Business (cont). historic districts. b. Recommendations for Harold Medow building at 727 City Hall Court. 8. New Business a. Review of Federal legislation b. Request for review of Commission By -Laws 9. Hearing of Visitors 10. Announcements & Miscellaneous Matters 11. Adjournment Ohistoric p reservation commission of south bend and st. joseph county ROOM 1123 COUNTY CITY BUILDING south bend, indiana 46601 (219 284-9798) February 12, 1981 M E M 0 ..... ........ Historic Preservation Commission member: The Redevelopment Commission has invited us to a presentation con- cerning their plans for the Monroe - Sample area. A meeting has been set up for 6:30 PM to preceed our regular monthly gathering. The pre- sentation will take place in the 14th Floor - County/City Building - in the Redevelopment office. Our regular meeting will follow at 7:30 PM. Please Attend! is HISTORIC PRESERVA19 COMMISSION BUDGET $17,100 • Treasurer's Report as of February 16, 1981 Line 1980 Current Item Budgeted Bills Balance 111 Historic Preservation Planner $13,600.00 $1,133.33 $12,466.67 115 Research Assistant -0- -0- -0- 212 Postage 300.00 -0- -0- 213 Travel Expense 500.00 -0- 500.00 215 Books 100.00 -0- 100.00 241 Printing, Other than Office Supplies 300.00 -0- 300.00 243 Photography and Blueprinting 250.00 50.97 199.03 244 Stationery and Printing 150.00 -0- 150.00 252 Equipment 100.00 -0- 100.00 261 Legal Services 800.00 -0- 800.00 263 Technical Assistance 500.00 -0- 500.00 265 Publication of Legal Notices 100.00 -0- 100.00 360 Office Supplies 300.00 -0- 300.00 570 Dues and Subscriptions 100.00 -0- 100.00 Total $17,100.00 $11,184.30 $15,915.70 DNR Grant $1,924.52 $153.60 $1,770.92 Project City Survey $3,026.31 $118.70 $2,907.61 RESOLUTION NO. 9 A RESOLUTION OF THE HISTORIC PRESERVATION COMMISSION OF SOUTH BEND AND ST. JOSEPH COUNTY, INDIANA, ESTABLISHING A PROCEDURE FOR THE ZONING OF HISTORIC PRESERVATION DISTRICTS WHEREAS, the Historic Preservation Commission of South Bend and St. Joseph County, Indiana, is charged with the responsibility of surveying, identi- fying, planning for, and advising the legislative bodies of the City of South Bend and St. Joseph County and the Area Plan Commission concerning the zoning of Historic Preservation Districts under the provisions of the Zoning Ordinances of the City of South Bend and St. Joseph County; and WHEREAS, the Historic Preservation Commission deems it necessary to estab- lish a procedure for the zoning of Historic Preservation Districts; NOW, THEREFORE, BE IT RESOLVED BY THE HISTORIC PRESERVATION COMMISSION OF SOUTH BEND AND ST. JOSEPH COUNTY, INDIANA, THAT THE FOLLOWING PROCEDURE SHALL BE ESTABLISHED FOR THE ZONING OF HISTORIC PRESERVATION DISTRICTS: 1. The nomination of an Historic Preservation District located in the City of South Bend or in St. Joseph County may be initiated by the Historic Preservation Commission or by the general public. The application for nomination shall be filed with the Historic Preservation Commission on the form prescribed by the Commission. This nomination form shall in- clude the following: 1. Name of the District. 2. District boundries. 3• Complete list of owners' addresses. 4. Map of the District. 5. Title and description of the neighborhood association, its officers and their means of selection; if no such neighbor- hood association exists then the historic district committee, its members and their means of selection should be included. 6. Statement of the neighborhood organization or committee goals. 7. Statements of reasons for Historic District designation. Neighborhood representation shall be established which may be recognized by the Historic Preservation Commission, and if so accepted, shall be forwarded to the Historic Districts Committee for study and evaluation. 2. The Historic Districts Committee shall study and evaluate the application for nomination. The Committee's study shall involve the preparation of a dossier on each building, structure, object, and site, including a map, located in the area proposed for zoning as an Historic Preservation District, and including photographs, histories and detailed descriptions 10 of structures rated 11 and above. The Commission shall evaluate the pro- posed Historic Preservation District with respect to: Its character, interest, and value as part of the development, heritage, and culture of the City of South Bend, St. Joseph County, the �� "�� State of Indiana, and the United States; Its education value; Its suitability for preservation; and Its portrayal of the environment of a group of people in an historical era. The Committee shall draft the preservation guidelines and present its findings and evaluation to the Historic Preservation Commission for formal consideration of the nomination. 3, The Historic Preservation Commission or the neighborhood district committee shall notify all property owners within the proposed district of the application for nomination, the proposed zoning, the preliminary draft of the guidelines and the voting procedure. 4. The Historic Preservation Commission and/or the neighborhood districts committee shall secure the written consent of fifty (50%) or more of the property owners within the proposed District by using the petition form prescribed by the Area Plan Commission for re- zoning. In the event that the owners of fifty percent /50%\ or more of the property owners in the area proposed for such zoning refuse or decline to give written consent to the proposed zoning, the Historic 40N� Preservation Commission may schedule a public hearing in the cause of — the proposed zoning prior to the Commission's formal consideration of the application for nomination. The Historic Preservation Commission shall cause written notice of the date, time, and place of the hearing to be given to every property owneror any person having a legal or equitable interest in property located within the area being proposed for zoning as an Historic Preservation District. The Historic Preser- vation Commission shall also cause a legal notice to be publicized in a newspaper of general circulation in St. Joseph County setting forth the� nature of the hearing, the properties involved, and the date, time, and place of the scheduled public hearing. If the application for nomination and the proposed zoning as an Historic Preservation District is approved by the Historic Preservation Commission, then the proposed zoning of an Historic Preservation Dis- trict shall be filed with the Clerk of the legislative body of the City of South Band or St, Joseph County, as appropriate, in the usual manner by: The Area Plan Commission; A member of the legislative body; or By petition of the owners of fifty percent (50%) or more of the property involved in the proposed zoning. . Publicity, marking, and formal dedication of an Historic Preservation District shall be the responsibility of the Historic Preservation Commission. Passed by the Historic Preservation Commission of South Bend and St. Joseph County, Indiana, this day of ,1981. . ATTEST: Secretary 0 BY: President Historic Preservation Commission of South Bend and St. Joseph County, Indiana HISTORIC PRESERVATION COMMISSION Committee assignments and goals for 1981 Budget and Finance prepare'1982 budget for April meeting John Oxian seek money for plaques Ruth Price co-chairmen develop any grant applications Joann Sporleder seek certification funds Odell Newburn Envoirnmental review and conformance staff and officers staff malte recommendations to.. officers on all-envoirnmental reviews. Report' to Commission for approval or non -approval conformance requests use same proceedure. Landmarks JohnOxian, Chairman upon assignment, make recommendation to Joann Sporleder Commission for landmark designation. David Reinke prepare a progress report of.,,b6mmittee�,to include: list of all locally designated landmarks, the standards under which they were designated, date of designati6n, certificates of appropriatiateness - how many and where were they? Also include list of sites where owner was consulted and consent was refused. Districts HPC meet as committee of the whole Ted Wasielewski, Chairman finalize district decisions for city survey complete this activity by June. make recommensations to create local districts. Emphasis this year to be on West Washington and St. Joseph Street areas. Public Realtions and MmunitT cation - Edu. Charles Hays, Chairman plan plaque ceremony Ruth Price begin long range plan for major publication Jack Smith coordinate historic preservation week activity. expand to include other people Legal Committee. F. Jay Himtz., Chairman amend local ordinance both city and county John Oxian seek certification Jack Smith pursue easement program Gaylen Allsop, HPC attorney Personnel officero- Ruth Price, Ch. negotiate staff contract Odell Newburn update job description seek addition7.1 supporting staff *historicpreservation commission of south bend and st. joseph county Regular Meeting February 16, 1981 7:40 P.M. M I N U T E S ROOM 1123 COUNTY CITY BUILDING south bend, indiana 46601 (219 284-9798) Third Floor Conference Room Room 323 County/City Building 1. Call to Order: President, Ruth Price called the meeting to order at 7:40 P.M. 2. Roll Call MEMBERS PRESENT: Ruth Price, John Oxian, Charles Hayes, F.J. Nimtz, Odell Newburn MEMBERS ABSENT: Ted Wasielewski, David Reinke, Joann Sporleder, Jack Smith ALSO PRESENT: John Stamper, Preservation Planner, Jeanette Burkett, Research Assistant, and Jeanne Derbeck, South Bend Tribune. 3. Approval of Minutes Mr. Oxian noted a correction was needed for January 19th's minutes. On page 3 under Public Relations and Community Education, "Northern" should be deleted from Indiana Historical Society. Mr. Nimtz made a motion to accept the minutes with the correction. The motion was seconded by Mr. Newburn, and the motion was carried by the Commission. 4. Treasurer's Report Mr. Stamper reported on two expenditures for this month: Mr. Stamper's monthly salary and expenses for photography and printing. Mr. Newburn made the motion to accept the report, Mr. Nimtz seconded. The report was unanimously approved. Due to Mr. Appleton stepping down from the Commission, the Treasurer's post was left vacant. Mrs. Price moved to vote in a new treasurer. Mr. Nimtz nominated Mr. Newburn, Mr. Oxian seconded. The motion was unanimously approved. 5. Correspondence Mr. Stamper presented the following correspondence: A. A notice concerning the National Conference of State Historic Preservation Officers in Washington, D.C. on March 9th. February 16, 1981 Page 2 • 5• Correspondence (cont.) B. Indiana Arts Commission Newsletter C. The University of Wisconsin School of Architecture and Urban Planning is sponsoring a conference on Urban Design, with a session on historic buildings. D. Indiana University Continuing Education is sponsoring a conference on Financing Historic Building Renovation Workshop in Indianapolis. E. Indiana Historical Society Notice on a traveling exhibit for local organizations. It was suggested by Mr. Stamper that the Public Relations Committee should look into the matter F. The National Trust for Education and Opportunities brochure. G. HCRS Book Notifications. H. The Preservation Action Newsletter concerning lobbying and legislation efforts. I. The South Bend Community Development Newsletter. J. From the Elkhart Historic and Cultural Preservation Commission President, Thoma Borger, a letter of thanks for the aid the EHCPC received at their State & Division Streets Historic District meeting on Jan. 26, 1981. 6. Committee Reports Budget and Finance No Report Historic Districts Edgewater Place Historic District Mr. Stamper representing the HPC attended the Bureau of Housing hearing on 609 and 617 Lincolnway East. Mr. Stamper expressed the historical and architectural significance of the homes and urged that the code violations be enforced and the houses not be demolished. The owners of the pro- perties did not attend. A new meeting was scheduled for March 20th, at which time, the city will take action, either through a request for bids on repair of the code violations followed by a suit for re -payment, or the city may take the rights of the property into receivership. Report on progress of Summary Report concerning historic districts - Mr. Stamper announced that in three or four weeks the Commissioners will receive a brief on each of the 14 recommended historic districts for their review. February 16, 1981 • Page 3 Historic Landmarks 1. 63907 Bremen Highway, Woodland, Indiana, received a second reading for landmark designation. Mr. Oxian V moved to approve the home for landmark status. Mr. Nimtz seconded. The motion was unanimously approved. 2. A letter was sent to the County Commissioners concerning. allocation of $500 for plaques for a ceremony honoring the owners of historic homes. 3. Mr. Stamper reported on 935 S. Ironwood concerning the APC's favorable recommendation on landmark status. 4. Mr. Oxian requested that the issue of policy in regard to abandoned historic homes in the county will be on the March agenda. 5. Mrs. Price requested a report on landmark status of county structures from Mr. Oxian. The summary will include: lists of landmarks and owner responses to Commission request for landmark status. Legal Mr. Gaylen Allsop's suggestions were presented by Mrs. Price concerning amending the ordinances to allow the Commission to accept gifts and to strengthen its enforcement procedures. Mrs. Price also suggested that this would present an opportunity for the attorneys from the County and City to become familiar with Historic Preservation Law through working with Mr. Allsop. Mr. Oxian moved to amend the ordinances. Mr. Nimtz seconded. The motion was unanimously approved. A motion to send letters to start the ordinance certification process was made by Mr. Nimtz and seconded by Mr. Newburn. The motion was unanimously approved. Public Relations and Community Education Preservation week celebration - a letter was sent to various agencies concerned with Preservation announcing a meeting at the library Feb. 19th at 7:00 P.M. regarding the celebration. A request was made to use funds to aid in payment of postage etc. for the celebration through the Public Relations Committee. The request was granted by affirmation of the Commission. Environmental Impact Statement Twyckenham Bridge Mr. Stamper presented the plans for the proposed rehabilitation of the Twyckenham Bridge. The Commission voted to send a letter to Robert'' Richardson, County Engineer, to request information on com- parative prices of open balastrade railings as opposed to enclosed railings, and on replacing the small pier arches under the deck as February 16, 1981 Page 4 .opposed to straight pier members. The letter will, also recom- mend more careful maintenance of the bridge and will request to know if it has been declare unsafe. The motion to send the letter was made by Mr. Oxian, seconded by Mr. Newburn and passed. Staff Report Mr. Stamper made a request to the Commission to copyright the Historic District Guidelines, and to put the book up for sale due to its increasing use and demand by other agencies. Mr. Oxian moved to copyright and sell the book at a price decided by Mr. Stamper. Mr. Newburn seconded. The motion was unanimous- ly approved. Progress report on the City Survey - Mr. Stamper stated that due to an error in the printing of the maps, the Inventory Catalogue will not be available until March 16, 1981. 7. Old Business Acceptance of Resolution Number 9 (see attachment) was moved by Mr. Oxian and seconded by Mr. Newburn. The motion was unanimously approved. The Commission suggested writing to Mr. Medow regarding 727 City Hall Ct., stating that the home has no historical significance, but could be sold through Southhold or renovated into apartments. 8. New Business Mrs. Price informed the Commission that new Federal Legislation states that a property must be certified and on the National Register, in order for the donation of a facade casement to qualify as a gift under the IRS regulations. Mrs. Price suggested that the Commission by-laws should be updated. Mrs. Price sould like to meet with Mr. Oxian on the issue. Organization of Commission Committee assignments - see attached. 9. Announcements and Miscellaneous Matters No Report 10. Hearing of Visitors No Report 11. Adjournment Mrs. Price moved for adjournment at 9:25 P.M. Mr. Oxian seconded. The motion was carried. HISTORIC PRESERVAT|ONOFM|SS|0N BUDGET $17,100 -- ' Treasurer's Report as of March 16, 1981 Line 1980 Current Item Budgeted / Bills --------- Balance ------- lll Historic Preservation Planner $13,600.00 $1,133,33 $11°333.36 (lS Research Assistant -8- -0- -0- 212 Postage 380.00 18.76 281.24 213 Travel Expense 500,00 -O- 500.00 215 Books 100.00 -U- 100.00 241 Printing, Other than Office Supplies 300.00 79'70 220.30 243 Photography and Blueprinting 250.00 -O- 199.03 244. Stationery and Printing 150,00 -0- 150.00 252 Equipment 100.00 58.50 41.51 261 Legal Services 80O.UU -O- 800.00 263 Technical Assistance 500.00 -O- 500.00 265 Pu�llcatlon of Legal Notices 100.00 -0- 100.00 360 Office Supplies 300'00 50'22 269.78 570 Dues and Subscriptions 100,00 -O- 100.00 Total $17,100'00 $1,340,51 $14,575.19 DNR Grant $1,924^52 $163.75 $1,607'27 Project City Survey $3,026.31 $531.01 $2,376,60 .historicpreservation commission of south bend and st. joseph county Regular Meeting March 16, 1981 7:30 P.M. A G F N D A ROOM 1123 COUNTY CITY BUILDING south bend, indiana 46601 (219 284-9798) Third Floor Conference Room Room 323 County/City Building 1. Call to Order 2. Roll Call 3. Approval of Minutes 4. Treasurer's Report 5. Correspondence 6. Committee Reports a. Budget and Finance b. Historic Districts 1. Edgewater Place Historic District Report on Bureau of Housing Meeting on 601 to 617 Lincoln Way East. 2. West Washington Historic District 3. Report on progress of Summary Report concerning Historic Districts. c. Historic Landmarks 1. Discussion of policy for abandoned houses. d. Legal 1. Progress Report on Commission ordinance amendments. e. Public Relations & Community Education 1. Progress Report on Preservation Week Celebration. f. Environmental Impact Statements. g. Staff Report 1. Announcement of new CETA Secretary- Pamela Chadwick 2. Progress report of City Survey and Distribution of Inventory Catalogue. 7. Old Business 8. New Business 9. Hearing of Visitors 10. Announcements & Miscellaneous Matters 11. Adjournment 0 *historicpreservation commission of south bend and st. joseph county ROOM 1123 COUNTY CITY BUILDING south bend, indiana 46601 (219 284-9798) Regular Meeting Third Floor Conference Room March 16, 1981 Room 323 7:45 P.M. County/City Building M I N U T E S 1. Call to Order: President, Ruth Price called the meeting to order at 7:45 P.M. 2. Roll Call MEMBERS PRESENT: Ruth Price, John Oxian, F.J. Nimtz, Ted Wasielewski MEMBERS ABSENT: David Reinke, Charles Hayes, Odell Newburn, Jack Smith, Joann Sporleder ALSO PRESENT: John Stamper, Preservation Planner, Jeanne Derbeck, South Bend Tribune, William Richardson, County Engineer, Pam Chadwick, Secretary 3. Correspondence Mr. Stamper presented the following correspondence. A. Brochure of Oak Park, Illinois House Tour on May 16, 1981. B. Brochure of Oak Park Landmark Commission, a.series of classes on Preservation of Historic Houses. C. American Association of State History, notice of a new public- ation, Artifacts and the American Past. D. Notice of United States Government Publications. E. Notification from H.C.R.S. #7 on publications. F. Advertisement from Smith Cornell Homestead, Inc. - Auburn, IN concerning Bronze plaque's. G. Century 21 Realty sent sales information on the house at 51991 Ash Road. H. Restoration Works, Inc. - Catalog of Architectural Products. I. Brochure on City House which will be on March 28 & 29 in Chicago. March 16, 1981 Page 2 3• Correspondenct (cont.) J. Historic Landmarks Foundation - Newsletter K. Restoration Products News. L. Historic Landmarks Foundation April 25, conference called "Living with Your Old House," to be held in Indianapolis. M. Newsletter from Colonial. Williamsburg Foundation. N. Letter from Mr. James Gibbs, Columbia University Historic Preservation Program asking for a short commentary on preservation programs in South Bend & St. Joseph County. Mr. Stamper has responded to his request. 4. Committee Reports Budget and Finance No Report Historic Districts A. West Washington Historic District Mr. Wasielewski reported that Connie Blair is locating the • names and addresses of property owners in the District. She will also get those within 300 feet of the District as required by the Area Plan Commission. B. Mr. Stamper distributed the City Survey Inventory Cataloques and the first draft of the districts'histories. He asked for comments on the histories and for a meeting to discuss district boundries and recommendations. Mrs. Price set the meeting date for March 30, at 7:30, on the 11th floor of the County/City Building. All Commission members are asked to attend. C. Edgewater Place Historic District Mr. Stamper gave a summary of a meeting concerning the prop- erties at 601 - 617 Lincoln Way East in the Edgewater Place Historic District, The owners, (Anthony Panzica and John Friedline) are preparing to demolish the houses and build a commercial/office building. Mrs. Price suggested that the neighborhood try to rezone the area to Residential/Professional use. Mr. Oxian moved that a letter be written to the neighborhood organization, stating that members of the Commission would like to attend their next meeting to discuss rezoning the existing commercial strips. Mr. Wasielewski seconded the motion and it was approved pending the vote of absent members. March 16, 1981 Page 3 Committee Reports (cont.) Historic Landmarks A. A motion was made by Mr. Oxian to declare 66401 Walnut Road a Historic Landmark. The owner has signed the consent form. V The motion was seconded by Mr. Nimtz and was approved depending on the approval of absent members. B. Mr. Oxian suggested that a policy be made for abandoned houses in the County which"are'Iisted in the survey and which may be in a deteriorated condition. He agreed to have the Landmarks Committee draft a proposal and will submit it to the Commission. C. Mrs. Price suggested that a letter should be written to Jim Markle in the City Building Department requesting that he notify the Commission of demolition permit application for any structures rated 10 or above in the City Survey. Environmental Impact Statements A. Mr. Richardson, the County Engineer spoke of their proposed reconstruction plans for the Twyckenham Bridge. He stated that the first bids were $.5 million over the estimate and therefore the plans had to be redrawn. He stated there is an approximate $36,000 to $40,000 cost difference between the open and enclosed balastrades and the arched and straight piers. He stated further that it is imperative that the new bids come in under the estimate, otherwise, the federal money will not again be available. Mr. Oxian moved that a letter be sent to the County Commissioners and the County Council to encourage them to spend additional money if necessary to reconstruct the bridge with the open balastrade and the pier arches. This is important specifically for this bridge because of its historical significance. Mr. Richardson had no objection to such a letter. The motion was seconded by Mr. Wasielewski and was approved pending vote of absent members. B. Mr. Stamper read a letter from Mr. Henry Ferretie, County Commissioner, regarding the Darden Road Bridge. He asked if it was possible through our Commission to preserve and develop the bridge into a pedestrian bridge. Mr. Nimtz suggested contacting Billy Hankins of the Park Board and Dick Gantz at the State Historic Preservation Office about fundinq for such a project and then writing to Mr. Ferretie stating that such a project could be done depending on available funds. 0 March 16, 1981 Page 4 Committee Reposts (cont.) Legal A. Mrs. Price reported that the proposed ordinance amendments have been submitted to the Common Council. Public Relations and Community Education A. Mrs. Price reported on the preparations for the Preservation Week Celebration. There will be a one night gathering in the lobby of the County/City Building with exhibits and activities of each organization. Mrs. Price suggested that the Commission set up a table exhibit with copies of the Survey Inventory Catalogue. Staff Report A. Mr. Stamper informed the Commission that the DNR has approved our application for a $4000 grant to survey the small towns of St. Joseph County. The project must be completed by August 31., 1982. B. Mr. Stamper introduced the Commission's new secretary, Pam Chadwick. 5. Approval of Minutes Mr. Oxian moved that the February minutes be approved. Mr. Wasielewski �- seconded the motion and the motion passed pending vote of the absent members. 6. Treasurer's Report A. Mr. Stamper reported that the Commission has paid $58.00 to Business Communications Systems for a typewriter repair contract. B. Mr. Oxian moved that the Treasurer's Report be accepted. Mr. Wasielewski seconded the motion and it was passed pending the vote of the absent members. 7. Old Business None 8. New Business A. Mr. Oxian moved that Gaylen Allsop be asked to draft a procedure for reviewinq certificates of appropriateness and that this procedure follow or be similar to that adopted in the District of Columbia (see "Landmark and Historic District Commissions", Sept. 1980, Vol. VI, No. 4). March 16, 1981 Page 5 New Business (cont.) Mr. Wasielewski seconded the motion and it was passed pending a vote of the absent members. 9. Hearing of Visitors None 10. Announcements and Miscellaneous Matters None 11. Adjournment The meeting was adjourned at 9:45 P.M. 0- 0 Ohistoricpreservation commission of south bend and st. joseph county M E M 0 To: David Reinke Charles Hayes Odell Newburn Joann Sporleder Jack Smith ROOM 1123 COUNTY CITY BUILDING south bend, indiana 46601 (219 284-9798) Re: Items from Historic Preservation Commission Meeting, March 16, 1981 Because there was not a quorum at the March Commission meeting, the following motions require a fifth vote for approval by the Commission. Please register your vote, sign, and return to the Commission office. Yes No Motion 1. Approval of landmark designation for 66401 Walnut Road, North Liberty. Motion 2. Approval of motion to send letter to the Edgewater Place neighborhood assoc- iation stating our willingness.to work with them to rezone the commercial area on Lincolnway East to B -Residential. Motion 3. Approval of motion to send letter to County Commissioners and County Council to recommend spending the additional $40,000 if possible to replace the small pier arches and the open balastrade in the Twyckenham Bridge. Motion 4. Motion to approve the minutes of the Commissions February meeting. Motion 5. Motion to approve the Treasurer's Report. Motion 6. Approval of motion to have Gaylen Allsop draft a procedure for reviewing Certificates of Appropriateness. Four yes votes were given on each of the above motions at the meeting. Respectfully, 611:4� 1�� Ruth Price historicp reservation commission of south bend and st. joseph county Regular Meeting April 20, 1981 7:30 P.M. A G F N n A ROOM 1123 COUNTY CITY BUILDING south bend, indiana 46601 (219 284-9798) Third Floor Conference Room Room 323 County/City Building 1. Call to Order 2. Roll Call 3. Approval of Minutes 4. Treasurer's Report 5. Correspondence 6. Committee Reports a. Budget and Finance b. Historic Districts 1. Report on April 8th meeting with Edgewater Place Neighborhood Organization. 2. Report on City Survey Summary Report concerning Historic Districts - Ted Wasilewski. c. Historic Landmarks 1. First reading for landmark designation of 52407 Grape Road. 2. Vote on approval of landmark by resolution of former schoolhouses. d. Legal 1. Progress Report on Commission Certification. 2. Progress Report on Commission ordinance amendments. e. Public Relations & Community Education 1. Progress Report on Preservation Week Celebration, f. Environmental Impact Statements g. Staff Report 1. Small Towns - funding. 7. Old Business 8. New Business 9. Hearing of Visitors 10. Announcements & Miscellaneous Matters a;_: ,tate Legislation b, Meeting: Personnel Committee 11. Adjournment • HISTORIC PRESERVATION I$$ION BUDGET $17,100 Treasurer's Report as of April 20? 1981 Line 1980 Current Item Budgeted Bills Balance 111 Historic Preservation Planner $13,600.00 $1,133.33 $10,200.01 115 Research Assistant -0- -0- -0- 212 Postage 300.00 -O- 281.24 213 Travel Expense 500.00 57.20 442.80 215 Books 100.00 -0- 100.00 241 Printing, Other than Office Supplies 300.00 15.90 204.40 243 Photography and Blueprinting 250.00 43.75 155.28 244 Stationery and Printing 150.00 150.00 -0- 252 Equipment 100.00 -0- 41.51 261 Legal Services 800.00 -0- 800.00 263 Technical Assistance 500.00 38.88 461.12 265 Publication of Legal Notices 100.00 -0- 100.00 360 Office Supplies 300.00 -0- 249.78 570 Dues and Subscriptions 100.00 -0- 100.00 Total $17,100.00 $1,439.06 $13,136.13 DNR Grant $ 1,924.52 1 -0- $ 1,607..27 Project City Survey $ 3,026,31 $ 350.00 $ 2,026.60 preservation commission ,historic of south bend and st. joseph county Regular Meeting April 20, 1981 7:30 P.M. M I N U T E S I. Call to Order ROOM 1123 COUNTY CITY BUILDING south bend, indiana 46601 (219 284-9798) Third Floor Conference Room Room 323 County/City Building The meeting was called to order by the president at 7:58 P.M. 2. Roll Call MEMBERS PRESENT: Ruth Price, John Oxian, Joann Sporleder, Odell Newburn, F. J. Nimtz MEMBERS ABSENT: Charles Hayes, David Reinke, Jack Smith, Ted Wasielewski ALSO PRESENT: Jeanne Derbeck, So. Bend Tribune, J. W. Stamper, Architect, Hannah Moore, Typist 3. Approval of Minutes The March 16, 1981 minutes were approved as mailed A motion was made to approve them by F. J. Nimtz and seconded by Mr. Newburn. The motion was carried. 4. Treasurer's Report Mr. Newburn moved that the treasurer's report be accepted and Mr. Nimtz.. seconded the motion. The motion was carried. 5. Correspondence A. Mr. Stamper presented a letter from Mayor Parent's office regarding a conference at Century Center on Thursday, May 7, 1981, from 7:00 P.M. to 9:30 p.m. Mr. Stamper agreed to attend the conference. B. Mr. Stamper also presented a comprehensive handbook entitled "Handicapped Requirements Handbook". 6. Committee Reports Budget and Finance No Report April 20, 1981 page 2 6. continued Historic Districts A. Edgewater Place Mr. Stamper reported on the April 8th Edgewater Place organi- zation meeting which he, Mrs. Price and Mr. Oxian attended. Mr. Stamper explained to the organization about rezoning the area along Lincolnway East from Commercial to "B" Residential and he stated that the Redevelopment Commission would support such a move. Mr. Oxian stated that another alternative would be to rezone only the houses and leave the existing commercial properties zoned commercial. The organization decided to study the alternatives and to discuss the issue further at their next meeting_ The Commission instructed Mr. Stamper to talk with developer, Phillip Panzica about further design proposals if Mr. Panzica contacts the office. City Survey Summary Report Mrs. Price reported on the recommendations for historic districts as agreed upon in recent meetings of the district's committee: St. Adalberts, Notre Dame Ave., Rum Village, St. Casmir's, Indiana Street, River Park, Walnut Grove, Sunnymede, Altgeld/ Victoria Street. Mr. Stamper stated that copies of the recommendations have been distributed to the Redevelopment Commission, Community Development, Area Plan Commission, Mayor's office and the building commissioner. Historic Landmarks The first reading was held for landmark designation of 52407 Grape Road. The owner has given his consent for the designation. This will be included in the next meeting. Former County Schoolhouses Mr. Oxian stated that there are 8 schoolhousesand one church whose owners have been contacted regarding landmark by resolution. He stated that one owner has responded affirmatively. Mr. Oxian moved that designation of these buildings be approved pending response from the owners. Mr. Nimtz seconded the motion. The motion was carried. • 6. continued Legal April 20, 1981 Page 3 Mrs. Price reported that all of the supporting letters for Commission certification have been received and that the package will be sent to Indianapolis immediately. Mrs. Price reported that Commission attorney, Mr. Allsop, is progressing with the ordinance amendment and that he may be ready to report at the next meeting. Public Relations and Community Education Mrs. Price reported on the preparations for Preservation Week. Tim Turner of the Chicago Office will be here May 12th. The lobby of this building will be used. There will be a booth set up with personnel to answer questions from the public. Refreshments will be served at 9:00 p.m., the museum will be open, and there will be a band. Mr. Turner will stay over and talk to the Rotary Club the next day. Environmental Impact Statements None Staff Report 1. Mr. Stamper reported that the Commission has received the $4,000 DNR grant for the small town survey. He stated further that work is already progressing on the survey. 2. Mr. Stamper reported that the city has agreed to provide $750 for printing costs for the city survey and Model Preservation Guidelines as reimbursement for money the Commission spent to buy plaques. Mr. Nimtz moved that the issue of whether to buy additional plaques and the distribution of existing plaques be placed on the July, 1981, agenda. Mrs. Sporleder seconded the motion, and it carried, with one 'no' vote from Mr. Oxian. 8. Old Business None 9. New Business None 10. Announcements & Miscellaneous Matters None 11. Adjournment at 9:30 Q.M. ,historicpreservation commission of south bend and st. joseph county ROOM 1123 COUNTY CITY BUILDING south bend, indiana 46601 (219 284-9798) Regular Meeting Third Floor Conference Room May 18, 1981 Room 323 8:00 P.M. County/City Building 700 - Committee of the whole to finalize district boundries. a r. F M n a 1. Call to order 2. Roll Call 3. Approval of Minutes 4. Treasurer's Reprot 5. Correspondence 6. Committee Reports a. Budget and Finance - tenative approval of 1982 budget b. Historic Districts 1. Report on City Survey Summary Report concerning Historic Districts c. Historic Landmarks 1. Second reading for landmark designation of 52407 Grape Road. d. Legal 1. Progress Report on Commission Certification. e. Public Relations & Community Education 1. Preservation Week Celebration Report. f. Environmental Impact Statement g. Staff Report 7. Old Business 8. New Business 9. Personnell Committee Report 10. Hearing of Visitors 11. Announcements & Miscellaneous Matters 12. Adjournment historicpreservation commission of south bend and St. joseph county Regular Meeting May 18, 1981 8:00 P.M. M I N U T E S 1. Call to Order ROOM 1123 COUNTY CITY BUILDING south bend, indiana 46601 (219 284-9798) Third Floor Conference Room Room 823 County/City Building President Ruth Price called the meeting to order at 8:21 P.M. 2. Roll Call MEMBERS PRESENT: Mrs. Ruth Price, Mr. John Oxian, Mr. Ted Wasielewski, Mr. Odell Newburn. MEMBERS ABSENT: Mr. F. Jay Nimtz, Mrs. Joann Sporleder, Mr. David Reinke Mr. Charles Hayes, Mr. Jack Smith. ALSO PRESENT: Mr. John Stamper, Preservation Planner, Ms. Jeanne Derbeck, Pam Chadwick, Secretary 3. Approval of Minutes Mr. John Oxian moved that anything of importance that needs immediate approval be made by Mr. John Stamper through a telephone call to one of the absent Commission members. The motion was seconded by Mr. Odell Newburn and it carried. Mr. John Oxian moved that the April Minutes be approved. Mr. Odell Newburn seconded the motion. The motion was carried. 4. Treasurer's Report Mr. Ted Wasielewski moved that the Treasurer's Report be approved. Mr. Odell Newburn seconded the motion. The motion was carried. 5. Correspondence Mr. John Stamper presented correspondence which included: a. A catalog from Renovators Supply of Architectural products. b. A publication from P.R.G. whichadvertises publications for sale. c. The Historic Preservation Magazine. d. A letter notifying us of the Governor's Conference to be held Monday, June 15, 1981 and Tuesday, June 16, 1981, in Indianapolis. Registration is $30.00 per person. May 18, 1981 page 2 e. A letter announcing a Purdue University Grant Workshop, to be held June 18 & 19 and June 25 & 26. The cost is $185.00 per person. f. A letter from Columbia University announcing their Center for Study of American Architecture. 6. Committee Reports Budget and Finance Mrs. Price reported that letters were sent to engineering firms to request an estimate of the cost of feasibility study for the renovation of the Darden Bridge. Regarding the Commission's 1982 budget, Mr. Oxian moved that a budget be submitted similar to the 1981 budget but with an increase in the planner's sa,l:ary if allowed by the County Commissioners. Also, there will be a request for funding of the Darden Bridge feasibility study. Historic Districts Mr. Ted Wasielewski gave a report of the Committee of the Whole regarding its review of the second draft of the Historic District recommendation. The Commission decided to accept the recommendations of Mr. Stamper on the second draft of the Historic Districts with .minor alterations as noted in the Committee of the Whole report. Mr. John Oxian moved that the recommendations with minor alterations be accpeted. The motion was seconded by Mr. Odell Newburn and it passed. Mrs. Ruth Price discussed the responsibility of Neighborhood Associations. It was decided that all correspondence would go through the President of airy Neighborhood Association. Mr. Stamper stated that Mrs. Judy Pietrzak, a resident of the Edgewater Place Historic District, has requested a written clarification of the issued regarding the neighborhood liaison committee and the Panzica/ Friedline properties on Lincolnway East. Mr. Oxian stated that the liaison committee serves as the eyes and ears of the neighborhood, and can report to the neighborhood organization and the Commission. All correspondence from the Commission must be sent to the President of the Neighborhood Association with copies going to the liaison committee. With regard to the Panzica/Friedline property, the Commission continues to believe the four houses should be saved but that Mr. Stamper should meet with Mr. Panzica if he comes in with a proposal for a new building. The Commission has also instructed Mr. Stamper along with Mr. Jeff Gibney to make a site inspection of two of the houses to determine if they are structurally sound. Mr. Stamper will send this letter of clarification to the Neighborhood Association with a copy to Mrs. Pietrzak. In addition,- the ddition;the Commission directed Mr. Stamper to send a letter stating the Commission's position about the Panzica/Friedline property to the Building Commissioner, the City Attorney, and the president of the Common Council. Mr. Stamper reported that Mrs. Price and he met with the City Attorney, Richard Hill, to discuss the enforcement of the fence violation at 740 East Bronson in the Edgewater Place Historic District. Mr. Hill said he would check on his enforcement capabilities on the issue and get back to the Commission May 18, 1981 page 3 Historic Districts (con't) Also discussed was the issue of enforcing the A-1 Residential zoning in the district. Mr. Hill is working on the matter and recently sent a.letter to the Neighborhood Association. Historic Landmarks Mr. John Oxian moved that the house at 52407 Grape Road be designated a historic landmark. Mr. Wasielewski seconded the motion and the motion was carried. Legal Mrs. Ruth Price reported that Mr. Allsop will have the ordinance revisions ready next week. Public Relations and Community Education Mrs. Price reported on Historic Preservation Week. The Committee for Historic Preservation Week will make a final evaluation report at a later date. Environmental Impact Statements No Report Staff Report Mr. Stamper announced that the new summer intern Patricia Craig started May 18. 7, Old Business Mr. John Oxian brought up a policy on abandoned buildings and referred it to the Landmarks Committee. 8. New Business Mrs. Price announced that a planning session had been held with Mr. John Oxian, Mrs. Sporleder and Mr. Stamper regarding the work schedule for the remainder of 1981 and 1982. The first priority of the staff is run the office. Second is the completion of the South Bend and Small Town Survey, third is the drafting of procedures for public hearings, ordinance amendments, and certification. Fourth the Commission will proceed with the creation of'the St. Joseph, Lincolnway East, and the West Washington Historic Districts. Mr. Oxian moved the Commission request $5,000 from the City for funding of three Historic Districts. The motion was seconded by Mr. Odell Newburn, and it passed. 9. Announcements and Miscellaneous Matters Personnel Committee Mrs. Price reported there have been two interviews, for the planner's position, and a third one has been scheduled. 0- 11. Hearing of Visitors No Report 12. Adjournment The meeting was adjourned at 9:47 p.m. • May 18, 1981 Page 4 HISTORIC PRESERVATION COMMISSION BUDGET $17,100 Treasurer's Report as of May 18, 1981 Line 1980 Current Item Budgeted Bills Balance 111 Historic Preservation Planner $13,600.00 $1,133.33 $9,066.68 115 Research Assistant -0- -0- -0- 212 Postage 300.00 30.20 251.04 213 Travel Expense 500.00 -0- 442.80 215 Books 100.00 -0- 100.00 241 Printing, Other than Office Supplies 300.00 -0- 204.40 243 Photography and Blueprinting 250.00 -0- 155.28 244 Stationery and Printing 150.00 -0- -0- 252 Equipment 100.00 -0- 41.51 261 Legal Services 800.00 -0- 800.00 263 Technical Assistance 500.00 29.88 431.24 265 Publication of Legal Notices 100.00 -0- 100.00 360 Office Supplies 300.00 58.31 191.47 570 Dues and Subscriptions 100.00 13.20 86.80 Total $17,100.00 $1,264.92. $ 11,871.21 DNR Grant $ 1,924.52 $ 391.60 $ 1,215.67 Project City Survey $ 3,026.31 $ 143.15 $ 1,883.45 0- historicpreservation commission of south bend and st. joseph county Regular Meeting June 15, 1981 7:30 P.M. A r n 1. Call to Order 2. Roll Call 3. Approval of Minutes 4. Treasurer's Report 5. Correspondence 6. Committee Reports a. Budget and Finance b. Historic Districts c. Historic Landmarks d. Legal e. Public Relations & Community Education f. Environmental Impact Statement g. Staff Report 7. Old Business ',1. ;-Progress Report of Twyckenham Bridge 2. Plaques for historic landmarks 8. New Business 9. Personnell Committee Report 10. Hearing of Visitors 11. Announcements & Miscellaneous Matters 12. Adjournment 0 ROOM 1123 COUNTY CITY BUILDING south bend, indiana 46601 (219 284-9798) Third Floor Conference Room Room 323 County/City Building 0 HISTORIC PRESERVATION COMMISSION BUDGET $17,100 Treasurer's Report as of June 15, 1981 Line 1981 Current Item Budgeted Bills Balance 111 Historic Preservation Planner $ 13,600.00 $ 1,133.33 $ 7,933.35 115 Research Assistant -0- -0- -0- 212 Postage 300.00 37.66 213.38 213 Travel Expense 500.00 -0- 442.80 215 Books 100.00 -0- 100.00 241 Printing, Other than Office Supplies 300.00 72.30 132.10 243 Photography and Blueprinting 250.00 72.05 83.23 244 Stationery and Printing 150.00 -0- -0- 252 Equipment 100.00 -0- 41-.51 261 Legal Services 800.00 -0- 800.00 263 Technical Assistance 500.00 163.98 267.26 265 Publication of Legal Notices 100.00 -0- 100.00 360 Office Supplies 300.00 68.30 123.17 570 Dues and Subscriptions 100.00 -0- 86.80 Total $17,100.00 $1,547.62 $10,323.59 DNR Grant $ 1,924.52 $ 153.60 $ 1,062.07 Project City Survey $ 3,026.31 $ 368.50 $ 1,514.95 h-istoricp reservation commission of south bend and st. joseph county ROOM 1123 COUNTY CITY BUILDING south bend, indiana 46601 (219 284-9798) Staff Policy Proposal on Plaques for Historic Landmarks The Historic Preservation Commission has been fortunate in the past to receive money from the county and city for bronze plaques to mark historic landmarks. It is, however, becoming more and more difficult to justify this expenditure of taxpayer's money. The National Register of Historic Places gave out plaques to landmark owners at one time, but had to discontinue the practice because of a shortage of funds. The Commission is now faced with a similar situation. Should the purchase of plaques continue to be a pri- ority.item in the Commission's requests for the quite limited funds of the county and city? It is the position of the staff that a new policy on plaques should be instituted. In the future if an owner desires a plaque he should be required to pay for it. The Commission is fortunate at this time to have twenty plaques in stock. If we. -,were to begin charging for them at the current cost of prod- uction - $31.00/plaque - the Commission would make $620 which could be placed in a special account until we are ready to order new ones. This $620 would be used to buy twenty new plaques which would in turn be sold with the income going toward our next purchase. If this policy were enacted at this time the Commission would not have to request money for plaques from the county or city again. Whether or not to include themayo,r's name on nevc plaques should b.e:an option X of the property owner. When new plaques are ordered some can be: ordered with, the rest without the mayor's name, and selection can then be left to the individual owner. preservation historic commission _, of south bend and st. joseph county M E M 0 To: David Reinke Joann Sporleder F. J: -N imtz Odell Newburn ROOM 1123 COUNTY CITY BUILDING south bend, indiana 46601 (219 284-9798) Re: Items from Historic Preservation Commission Meeting, June 15, 1981 Because there was not a quorum at the J,u,:,:, Commission meeting, the following motions require a fifth vote for approval by the Commission. Please register your vote, sign, and return to the Commission office. Yes No Motion 1. Motion to approve the minutes of the Commission's May meeting. 1 Motion 2. Motion to approve the Treasurer's Report. Motion 3. Approval of motion to submit the Commission's 1982 Budget proposal to the County Commissioner's for a total of $18,000. Line items of the Budget will be similar to the 1981 Budget but will allow a 7% increase in the Planner's salary as stipulated by the County Commissioners. Also, a request for $6,000 will be included for a feasibility study for - the renovation of the Darden Road Bridge Motion 4. Motion to direct John Stamper to send a second letter to the County Engineer to express the Commission's desire that the Twyckenham Bridge be rebuilt with arches and balustrades similar to the original. J Motion 5. Motion to direct John Stamper to send a letter to the South Bend Street Department requesting that they take better care of the citids bridges primarily by not putting salt on them in the wintertime. Motion 6. Motion to approve the staff policy on plaques for historic landmarks. (See attached sheet) Sincerely, �,-- U V ' John Stamper Preservation Planner historicpreservation commission 0 of south bend and st. joseph county Regular Meeting June 15, 1981 7:50 P.M. M I N U T E S 1. Call to Order ROOM 1123 COUNTY CITY BUILDING south bend, indiana 46601 (219284-9798) Third Floor Conference Room Room 323 County/City Building Mr. John Oxian called the meeting to order at 7:50 p.m. 2. Roll Call MEMBERS PRESENT: Mr. John Oxian, Mr. Ted Wasielewski, Mr. Charles Hayes, Mrs. Joyce Sherk. MEMBERS ABSENT: Mrs. Ruth Price, Mrs. Joann Sporleder, Mr. David Reinke, Mr. Odell Newburn, Mr. F. Jay Nimtz ALSO PRESENT: Mr. John Stamper, Preservation Planner, Pam Chadwick, Secretary 0 Jeanne Derbeck. Mr. Ted Wasielewski made a motion to legalize the motions by contacting absent Commission members. The motion was seconded by Mr. Charles Hayes and was carried. (See Appendix A) 3. Approval of Minutes A correction of the May 1981 minutes was made as follows: Page 2, Committee Reports, Historic Districts,4th paragraph, 2nd sentence should read: "Mr. Oxian stated that the liaison Committee serves as the eyes and ears of the neighborhood and must report to the Commission and may report to the neighborhood association." Mr. Charles Hayes made a motion to approve the minutes as corrected. It was seconded by Mr. Ted Wasielewski. The motion was carried. 4. Treasurer's Report Mr. Stamper presented the Treasurer's Report. Mr. Charles Hayes moved that the Treasurer's Report be approved. Mrs. Sherk seconded the motion and it passed. 5. Correspondence The following correspondence was received in the Commission office: a. Inner City Ventures Funds, information about restoration. b. An application for Grants and Aids from the Department of Natural Resources. Page 2 .Jane 15, 1981 c. A letter from the County Commissioner's approving the work study program for Patty Craig. d. Conserve Neighborhoods Newsletter. e. Preservation Network Alert, information on President Reagen's current budget cuts 6. Committee Reports Budget)- ;& - Finance Mr. Stamper presented the current balance sheets for the Small Town Survey and the City Survey. (See appendices B & C) Mr. Oxian suggested that a seperate account for the Small Town Survey be established with Southhold Restorations, Inc. Mr. Stamper said he will study the proposal and get a reading from the other funding sources as to whether they would allow it. Mr. Stamper presented the proposed 1982 budget to the Commission which includes a 7% increase in the Planner's salary, and a $6,000 request for the Darden Road Bridge feasibility study. A letter will be sent to the County Commissioner's with the budget asking them to approve the Darden Bridge study as a seperate item. Mr. Ted Wasielewski made a motion to submit the budget as read by Mr. Stamper. The motion was seconded by Mr. Oxian and was approved. Mr. Wasielewski stated that a budget request for a secretarial position has been submitted to the city controller's office. Historic Districts Edgewater Place Mr. Stamper reported on a request by Gina De Laurel le to put log railroad ties on the riverbank of their property to help stop erosion. It was decided that Mr. Stamper would check on State Laws to see if there is a problem. Mr. Wasielewski suggested that the problem be duscussed by the Neighborhood Association and that the riverbank be treated in a uniform manner along its entire length. West Washington Mr. Stamper reported that the West Washington Historic District Committee is continuing the formation of a Historic District and that its intentions have been published in a neighborhood newsletter. Historic Landmarks Schoolhouses Mr. Oxian reported that he received six responses agreeing to the landmark by resolution for their former schoolhouse. Legal No Report Public Relations and Community Education No Report Page 3 June 15, 1981 Staff Report Mr. Stamper reported that the Commission has hired a new planner to start July 20, Karen Kiemnec, who recently graduated with a Masters Degree in Preservation Planning from the University of Vermont. She will work with Mr. Stamper until his departure at the end of September. 7. Old Business Policy on Abandoned Buildings Mr. Oxian asked that the Commission give him their comments on abandoned buildings within the next two weeks. Twyckenham Bridge Mr. Stamper reported that Mr. Richardson, County Engineer, gave him the current estimates on the Twyckenham Bridge. Estimates for the railing (805 Lineal feet) are as follows: 1_. a) Concrete railing with open arches $100/lin. ft. b) Concrete railing with enclosed recessed panels $80/lin ft. c) Three rail aluminum railing $61/lin ft. 11_. Replacement of the small arches under the deck would require 18 cubic yards at a cost of $3,000/cubic yard for a total of $54,000. • Mr. Oxian moved that since the cost for restoring original features of the bridge is minimal, a letter should be written to the County Commissioners recommending rebuilding the open balastrade. The motion was seconded by Mrs. Sherk and was carried. Mr. Hayes moved that a second letter be sent to the County and City Engineers to recommend that they take better care of the City's bridges, particularly by stopping the use of salt in the winter. The motion was seconded by Mr. Wasielewski and it carried. Plaques for Historic Landmarks Mr. Stamper read the proposed staff policy for selling plaques to histori4 landmark owners. Money earned would be used to buy new ones (See Appendix D). The issue of whether the mayor's name would appear on future plaques will be the option of the buyers. Mr. Oxian moved that the staff policy be adopted with the addition that the owner will have the option of including the mayor's name. Mr. Wasielewski seconded the motion and it passed. 8. New Business No Report The meeting was adjourned at 9:30. is • • • historicpreservation commission of south bend and st. joseph county Jul,y12.0, 1981 7:30 P.M. ROOM 1123 COUNTY CITY BUILDING AGENDA OF THE south bend, indiana 46601 (219 284-9798) REGULAR MONTHLY MEETING OF THE HISTORIC PRESERVATION COMMISSION Third Floor Conference Room Room 323 County/City Building 1. Call to Order 2. Roll Call 3. Approval of Minutes - June 15, 1981 4. Treasurer's Report 5. Correspondence 6. Committee Reports a. Budget and Finance 1. Review of Small Town Survey Account with County Auditor. b. Historic Districts 1. Public Hearing on Certificate of Appropriateness Application for 725 Lincolnway East, Edgewater Place Historic District, proposal for parking lot, wheelchair ramp, and signage. 11. Review of 740 E. Bronson Street, Edgewater Place Historic District, Violation of. Historic District Ordinance. III. Review of status of 609 Lincolnway East, Edgewater Place Historic District, Review of Bureau of Substandard Housing Order for Demolition. IV. Review of letter sent to 553 Edgewater Drive, Edgewater Place Historic District, Proposal to build retaining wall on riverbank. c. Historic Landmarks 1. First Reading on Landmark Designation for 1005 W. Washington Street d. Legal 1. Report on Application to State for Certificate of Commission's Ordinances. 11. Report on Ordinance Amendments e. Public Relations & Community Education f. Environmental Impact Statement g. Staff Report 1. Report on progress of South Bend City Survey 11. Report on progress of Small Town Survey 111. Review of current personnel contracts 7. Old Business 1. Review of correspondence regarding Twyckenham Bridge 8. New Business 9. Hearing of Visitors 10. Announcements & Miscellaneous Matters 11. Adjournment | n | historic � Preservation commission of south bend and st. joseph county Regular Meeting July 20, 1981 7:3O p.m. M/NUTES l. Call to Order ROOM 1123 COUNTY CITY BUILDING south bend, indiawa46601 (219 284-9798) Third Floor Conference Room Room 323 County/City Building President Ruth Price called the meeting to order at 7:35 p.m. 2. Roll Call MEMBERS PRESENT: Mrs. Ruth Price, Mr. John OxVan, Mr. Tad WasialewskY, Mr. Udell Newburn, Mr. F. Jay NYmtz, Mrs. Joann Sporladar, Mrs. Joyce Sherk. MEMBERS ABSENT: Mr. Charles Hayes, Mr. David Reinke 49 ALSO PRESENT: Diane Greenawalt, Jeanne Darbeck, Ms. Karan K[emnec, Planner Nr.John Stamper, Planner, Mrs, Gina DeLaure}le, Mr. Kick Grimmer, and Mr. Phil KlY6e°frmm the Edgewater Place Historic District, Pan Chadwick, Secretary. 3. Approval of Minutes The June 15, 1987 Minutes wany,approvad. A motion was made to approve them by Mr, Ted Was|elewsk7 and seconded by Mr. F. Jay NKmtz' The motion was carried, 4. Treasurer's Report Mr. Stamper read the Treasurer's Report. Mr. F. Jay NYmtz moved that the Treasurer's Report be accepted and Mr. Odell New burn seconded the motion. The motion was carried. 5. Correspondence The following correspondence was received in the Commission office: a. A brochure on the National Trust Main Street Center Training Program. b. An announcement for the /981 Community Preservation Workshop in Redwing, Minnesota, sponsored by the National Trust. c. A newsletter from Cooperative Preservation of Architectural Records. d, Conserve Neighborhoods Newsletter. Page 2 July 20, 1981 e. An inter -office memo received from Kathy Barnhard from Neighborhood Code Enforcement. f. A letter from the National Trust about the 1981 convention to be held in New Orleans. Mrs. Price read the correspondence she received: a. A publication called Early Man about archeology. b. A letter from Mara Gelbloom. c. A review of recently decided court cases. d. An application for Guidelines. e. A letter from Crumlish/Sporleder & Associates regarding the Darden Road Bridge. 6. Committee Reports Budget & Finance Mr. Stamper stated he talked to Mr. John Lantz in the County Auditor's office about establishing a special account with the County Auditor for the Small Town Survey. An account was established called Project Small Town Survey and a letter has been sent to HFLI requesting that they send at least one third of their grant commitment. Also, a letter will be sent to the SHPO requesting reimbursement for donated time. Mr. Stamper reported that the 1982 budget has been submitted to the County Commissioners. There has been no reply as yet. Historic Districts Edgewater Place The Commission reviewed a Certificate of Appropriateness application for 725 Lincolnway East, property owned by Rick Grimmer and Phil Kline. The application included a request for a brick paved parking lot for three cars and a wheelchair ramp. Mr. Wasielewski moved that the Commission approve the Certificate of Appropriateness application for 725 Lincolnway East. Mrs. Sporleder seconded the motion and it was approved. Mr. John Oxian suggested that the Commission adopt a policy requiring the Neighborhood Committee from the Historic District to give their opinion when a Certificate of Appropriateness Application has been submitted. No action was taken, however. The Commission reviewed the current status of 609 Lincolnway East, a vacant house owned by Philip Panzica, for which an August 1st demolition order has been given by the Bureau of Substandard Housing. The garage at 601 Lincolnway is alos included in the order. Mr. Stamper read a site inspection report stating that:the building has a serious structural Page 3 July 20, 19$1 problem with the foundation; however, it is restorable, and possibly could be moved. The owners of the property have requested a delay in the order until they are able to sell the property. Mr. Stamper read four alternative solutions: 1. Allow demolition. 2. Have the Commission staff work with Southold Heritage/HFLI/ Redevelopment Monroe -Sample project team to study potential uses design criteria for both sides of Lincolnway. 3. Market all four houses for moving to another location within Edgewater or Monroe -Sample areas. Work with owners on design of new building. 4. Delay demolition until property is sold. Mr. Was ielewski moved that the Commission request a stay of demolition of the house at 609 Lincolnway East and the garage at 601 Lincolnway East for one year, until alternative solutions can be reached. Mr. Oxian seconded the motion. Mrs. Sporleder gave a negative vote. The Motion passed. Mrs. Sporleder moved that we proceed with alternatives 2 & 3 of the site inspection report at 601 Lincolnway East. It was seconded by Mr. Newburn. Mr. Oxian gave a negative vote. The motion carried. Mr. Stamper brought the Commission up to date on the possible fence violation at 701 East Bronson. Mr. Stamper.and Mr. Oxian stated that construction of the fence was started before the implementation of the District Ordinance, and a letter was received from the owner stating that he started construction before the ordinance. Mr. Oxian moved that the Commission suspend action on the fence issue. It was seconded by Mr. Wasielewski and it passed. A review of the letter sent to 553 Edgewater Drive, a request by Gina DeLaurelle to put a railroad tie wall up at the edge of the river. It was recommended that the residents of Edgewater Drive write the Department of Natural Resources and the Army Corps of Engineers to find a solution to the problem. Historic Landmarks Mr. Stamper presented the house at 1005 W. Washington for first reading for designation as a Historic Landmark. Mrs. Derbeck pointed out that this house was possibly the birthplace of sculptor George Rickey. Because of the historical interest and the restoration that has been done, the Commission recommended that the house be re -ranked from 11 to 12. Legal Mr. Stamper reported that letters for ordinance certification written by the Mayor and the County Commissioners had to be rewritten to include additional information. Mr. Stamper stated that he had called Mr. Gaylen Allsop about ordinance amendments and that Mr. Allsop would complete the work soon. Mr. Nimtz Page 4 July 20, 1981 stated that he would contact:MrLi-Allsop about the matter. Public Relations and Community Education No Report Environmental Impact Statements No Report Staff Report Mr. Stamper gave a report on the progress of the city survey, indicating that it was on schedule. He also reported on the Small Town Survey indicating that it was on schedule. Karen Kiemnec, the new Preservation Planner was introduced to the Commission. Pam Chadwick, the Commission's Secretary was thanked for her work for the Commision. Her CETA-funded position will be terminated July 31, 1981. Old Business Mr. Stamper reviewed the Twyckenham Bridge including a letter sent to the Street Department concerning salt -use on bridges. He stated that there was no letter sent to the County Commissioners about retaining the historic.. character of the bridge because of the accident. Mr. Nimtz commended Mrs. Price for her work well done for Historic Preservation Week. Mr. Oxian made a recommendation that the Commission should consider establishing a Historic District in the Near East Jefferson area. Mrs. Price asked that we set saide this matter until another time. Mr. Stamper presented. an article from Historic Preservation on Historic Districts. Mrs. Price received a letter from the Indiana University Conference Committee requesting that the Commission co-sponsor a reception for the annual Fall Meeting. Mr. Nimtz suggested that Southhold Restorations and Southold Heritage share in the expenses of this, but that the Commission would be unable to. A motion was made by Mrs. Sporleder that we cooperate with them but cannot help monetarily. It was seconded by Mr. Oxian and it carried. Mrs. Price asked for a caucas to be held on August 3 and that all the Commission members be present. It will start at 7:00 p.m. and adjourn at 9:00 p.m. and will be held on the 11th floor. There was discussion on the National Trust Convention. Mr. Nimtz made a motion that the Commission Planner and one or two Commission members receive payment for the registration fee. The motion was seconded by Mrs. Sporleder and it passed. Page 5 July 20, 1981 Mr. Oxian made a motion that Mr. Stamper send a letter to the Redevelopment Commission requesting that we participate with them in designating the St. Joseph Street Historic District in the Monroe -Sample area. Mrs. 40 Sporleder seconded the motion. The motion was carried. Mr. Nimtz abstained. Mrs. Sporleder made a motion to adjourn the meeting at 9:55. Seconded by Mr. Nimtz. Motion Passed. HISTORIC PRESERVATION COMMISSION BUDGET $17,100 Treasurer's Report as of July 20, 1981 L i ne 1981 'Current Item Budgeted Bills Balance 111 Historic Preservation Planner $ 13,600.00 $ 1,133.33 $6,800.02 115 Research Assistant -0- -0- -0- 212 Postage 300.00 -0- 213.38 213 Travel Expense 500.00 93.00 349.80 215 Books 100.00 -0- 100.00 241 Printing, Other than Office Supplies 300.00 75.00 57.10 243 Photography and Blueprinting 250.00 -0- 83.23 244 Stationery and Printing 150.00 -0- -0- 252 Equipment 100.00 -0- 41.50 261 Legal Services 800.00 -0- 800.00 263 Technical Assistance 500.00 -0- 267.26 265 Publication of Legal Notices 100.00 -0- 100.00 360 Office Supplies 300.00 -0- 123.17 570 Dues and Subscriptions 100.00 25.00 61.80 Total $ 17,100.'00 $ 1,326.33 $ 8,997.26 DNR Grant $ 1,924.52 $ 277.53 $ 784.54 Project City Survey $ 3,026.31 $ 217.65 $ 1,297.30 Project Small Town Survey 7,000.00 -0- $ 7,000.00 historicpreservation commission MRof south bend and st. joseph county ROOM 1123 COUNTY CITY BUILDING AGENDA OF THE south bend, Indiana 46601 (219 284.9798) REGULAR MONTHLY MEETING OF THE HISTORIC PRESERVATION COMMISSION August 17, 1981 Third Floor Conference Room 7:30 P.M. Room 323'r County/City Building 1. Call to Order 2. Roll Call 3. Approval of Minutes - July 20, 1981 4. Treasurer's Report 5. Correspondence 6. Committee Reports a. Budget and Finance b. Historic Districts C. Historic Landmarks 1. Second Reading on Landmark Designation for 1005 W. Washington Street d. Legal e. Public Relations & Community Education 40 f. Environmental Impact Statement g. Staff Report 1. Report on progress of South Bend City Survey 2. Report on progress of Small Town Survey 3. Review of action taken by the Common Council on 609 Lincoln Way East 7. Old Business 8. New Business 9. Hearing of Visitors 10. Announcements & Miscellaneous Matters 11. Adjournment historiccommission p • of south bend and st. joseph county ROOM 1123 COUNTY CITY BUILDING south bend, indiana 46601 1219 284-9798► Regular Meeting Third Floor Conference Room August 17,1981 • 7:45 p.m. M I N U T E S 1. Call to Order Mrs. Price called the meeting to order at 7:45 p.m. 2. Roll Call MEMBERS PRESENT: Mrs. Ruth Price, Mr. John Oxian, Mrs. Joann Spor- leder, Mr. F. Jay Nimtz, Mr. Ted Wasielewski, Mrs. Joyce Sherk. MEMBERS ABSENT: Mr. David Reinke, Mr. Charles Hayes, Mr. Odell is Newburn ALSO PRESENT: Karen Kiemnec, Preservation Planner, John Stamper, Preservation Planner, Jeanne Derbeck, Charles Martin, Don Keim 3. Approval of Minutes The July 20, 1981 minutes were approved as written. Mr. Wasielewski moved that they be approved, it was seconded by Mrs. Sporleder, and it passed unanimously. 4. Treasurer's Report There was no Treasurer's Report. The Report for the month of August will be made at the September meeting. • 5. Correspondence Miss Kiemnec read the following correspondence: a. A brochure from.IUSB announcing their schedule for Continuing Education courses in business management. b. A solicitation letter from the Historic Landmarks Foundation of Indiana concerning donations of estates to the Foundation.- c. oundation:c. An announcement of a conference on quilts sponsored by the Historic Landmarks Foundation of Indiana. d. An announcement of Governmental publications. August 17, 1981 Page 2 • 6. Committee Reports a. Budget and Finance No Report b. Historic Districts • (1) Edgewater Place Historic District Miss Kiemnec read a letter from the Edgewater Place Historic District Liaison Committee requesting that they be informed by the Commission about upcoming Commission meetings in which Edgewater Place issues may be discussed. Mr. Oxian suggested this matter be placed in the Historic District's Committee. Mrs. Sporleder suggested the Commission agenda be sent to any and all parties whose properties may be discussed at a Commission meeting. (2) St. Joseph Street Historic District Mrs. Price suggested that the Commission meet with the design groups working in the Monroe/Sample Project Area to discuss the creation of the St. Joseph Street Historic District. . Mrs. Price suggested a noon meeting the week of August 24th. c. Historic Landmarks (1) 1005 W. Washington Street Mr. Oxian moved that the house at 1005 W. Washington Street be designated a historic landmark. The motion was seconded by Mrs. Sporleder and it passed unanimously. (2) Abandoned Buildings Policy Mr. Oxian read the report of the Landmarks Committee regarding a proposed policy for abandoned buildings. Mrs. Price recom- mended that the last sentence be changed from "and recommend" to "may recommend". Mr. Oxian moved that the policy with the • stated correction be adopted. The motion was seconded by Mrs. Sporleder. Mr. Nimtz raised the question of why the policy should apply only to abandoned buildings. Mr. Oxian clarified the intent of the policy and stated its importance in regard to abandoned, parti- cularly deteriorating buildings. Mr. Nimtz recommended that the policy be reviewed by the attorneys of the City and County Councils. Mr. Oxian withdrew his motion. Mr. Nimtz moved that the proposed policy be reviewed by Mr. Bodine and Mrs. Farrand and then be placed on the Commission's September agenda. Mr. Oxian seconded the motion and it passed unanimously. August 17, 1981 • Page 3 (3) South Bend Schools Mr. Oxian read a Landmarks Committee report regarding South Bend schools. The Committee proposed declaring Central High School and Oliver School as historic landmarks, as well as to work with the School Board on the design review of Muessel School. A letter stating such will be sent to the School • Corporation in an attempt to obtain consent for the landmark designations. Mr. Oxian moved that the report be adopted. The motion was seconded by Mrs. Sporleder and it passed unanimously. d. Legal (1) Mr. Nimtz stated that Mr. Allsop has resigned as the Commission attorney. Mr. Nimtz stated that he would approach Mr. Allsop to see if he would reconsider. Mr. Nimtz moved that Mr. Allsop's letter be acknowledged. The motion was seconded by Mr. Oxian and it carried. (2) Mrs. Price appointed herself to the Legal Committee and set a meeting of the Committee for August 25, 1981, 7:00 p.m. e. Public Relations --and Community Education (1) Mrs. Price requested that a session be held with City and County agencies at the completion of the Summary Report and/or that there be a press release to publicize the book and its goals. Mrs. Price stated that the matter be discussed by the Public Relations and Community Education Committee f. Environmental Impact Statements No. Report g. Staff Report (1) City Survey Mr. Stamper stated that the City Survey Summary Report will be submitted to the printer in September. He further stated that after talking with Miss Nancy Long at the SHPO it was determined • that the Commission could not claim a copyright on the survey material because it was paid for by government funds. (2) Small Town Survey Miss Kiemnec stated that the Small Town Survey is continuing on schedule, that all of the field work is done with the exception of Walkerton. The Historic Landmarks Foundation of Indiana is sending a check for $1500 as their part of the matching grant, and the Commission has submitted to the SHPO donated time reports for partial payment of their grant. ` August 7/, 1981 Page 4 /3\ 609 Lincqlnway East Mr. Stamper stated that the Commission's petition for a stay of demolition of 809 LYnco7nway East was heard at the Common Council's August public hearing. The Bureau of Substandard Housing agreed to a compromise delay of four months, until December lOth. A mo- tion was made before the Council; however, it was withdrawn at the i�� advice of City Attorney Richard Hill in order to excuse the Council — of any liability claims that could arise. Mrs. Price stated that she and Miss Klamnec have reviewed the zo- ning restrictions of the area and further, she stated that a letter has been sent to the City Building Commissioner asking for a clarification. Mrs. Price further read into the minutes a letter proposed to be sent to Southold Heritage Foundation and Southhold Restorations to sae if there is interest on their part to parti- cipate in the rehabilitation of the houses. The latter outlines four alternative solutions that one or both of these private organ- izations may be interested in pursuing. b. Allow demolition and clear the sites for new but compatible design. 0 b. Allow moving and rehabilitation of the structures. c. Have Substandard Housing place one or all of the properties into receivership with a non-profit corporation. The non-profit would become the developer providing capital for rehabilitation and management. All revenues from the venture would be used to pay off the indebtedness and when the non-pje6fi t I �rcapItel Ys rep] aced, the property would revert back to the property owner. The non- profit would be able to charge a fee for its services and Substandard Housing may provide some funding for exterior rehabilitation which would be charged against the owner. d. A combination of parts of the above would be to sacri- fice the poorer buildings and attempt to help the owner/developer build something new. It was recommended by Mrs. Sberk that the Edgewater Placa His- toric District Liaison Committee comment on this letter and that they send a supporting letter to the two non-profit or- ganizations. Mr. Oxian moved that the 1jetter be sent. The motion was seconded by Mrs. Spor1ader and it passed unanimously. • 10 f� August 17, 1981 Page 5 7. Old Business a. County Hedgerows Mrs. Sporleder raised the issue of hedgerows in Olive Township; Mr. Oxian stated he would look into the matter. 8. New Business a. Mrs. Price appointed Mrs. Sherk to the Landmarks Committee and to the Public Relations and Community Education Committee, and further to be the Commission representative for the River Park District. b. Mr. Nimtz requested that a letter be sent to the Parks Board con- gratulating them for painting the City Cemetery Fence. c. Mr. Nimtz moved that $100 be expended for Miss Kiemnec to attend the National Trust convention to be held Oct. 1,2,3. 9. Hearing of Visitors None 10. Adjournment Mr. Nimtz moved that the meeting be adjourned. The motion was seconded by Mrs. Sherk and it was passed unanimously. The meeting was adjourned at 9:30 p.m. h istoric'p commission • of south bend and st. joseph .county ROOM 1123 COUNTY CITY BUILDING south bend, indiana 46601 (219 284-9798) AGENDA OF THE REGULAR MONTHLY MEETING • O F T H E HISTORIC PRESERVATION COMMISSION September 21, 1981 7:30 p.m. Third Floor Conference Room Room 323 - County/City Building HM 1. Call to Order 2. Roll Call 3. Approval of Minutes - August 17, 1981 4. Treasurer's Report • 5. Correspondence 6. Committee Reports a. Budget and Finance b. Historic Districts 1. Edgewater Place Historic District — Review of Sept. 15th meeting c. Historic Landmarks d. Legal 1. Report on Status of Certificationof Ordinance e. Public Relations & Community Education f. Environmental Impact Statement g. Staff Report 1. Report on progress of South Bend City Survey 2. Report on progress of Small Town Survey • 7. Old Business 8. New Business 9. Hearing of Visitors 10. Announcements & Miscellaneous Matters 11. Adjournment HM HISTORIC PRESERVATION COMMISSION BUDGET $17,100 Treasurer's Report as of August 28, 1981 Line 1981 Current Item Budgeted Bills Balance 111 Historic Preservation Planner $ 13,600.00 $ 3,849.99 $ 2,950.03 115 Research Assistant -0- -0- -0- 212 Postage 300.00 36.31 177.07 213 Travel Expense 500.00 298.77 51.03 215 Books 100.00 (-$81.68 transfer) -0- 18.32 241 Printing, Other than Office Supplies 300.00 24.09 33.01 243 Photography and Blueprinting 250.00 29.45 53.78 244 Stationery and Printing 150.00 -0- -0- 252 Equipment 100.00 -0- 41.50 261 Legal Services 800.00 -0- 800.00 263 Technical Assistance 500.00 276.26 -0- 265 Publication of Legal Notices 100.00 100.00 -0- 360 Office Supplies 300.00 (+$81.68 transfer)153.O1 51.84 570 Dues and Subscriptions 100.00 15.00 46.80 Total $ 17,100.00 $ 4,773..88 $ 4,22.3..38 DNR Grant $ 1,924.52 $ 223.10 $ 561.,44 Project City Survey $ 3,026.31 $ 203.90 $ 1,093.40 Project Small Town Survey $ 5,500.00 $ 55.25 $ 5,444.75 Southhold Restorations(STS) $ 1,500.00 $ 253.30 $ 1,246.70 histormic pees, e*rvatio' n commission • of south bend and st. joseph county ROOM 1123 COUNTY CITY BUILDING south bend, indiana 46601 (219 284-9798) Regular Meeting Third Floor Conference Room Sept. 21, 1981 7:30 p.m. Meeting was not held as there was not a quorum present. I* �� =��-��0�� c �*�� V�� L�� ommission ��-~^~ -�~=��`mw'� ~of south bend and st. joseph county ROOM 1123 COUNTY CITY BUILDING south bend'indiana 46601 (219z84-9798) October 12, 1981 Dear Commissioner: The enclosed agenda should underline the importance of our regular HPC meetings. Decisions need to be made and without a quorum we are hamstrung. The final stages of completion of our city survey are approaching. John Stamper, who is now enrolled at Northwestern University, in finalizing the summary report and upon receipt of his work, the end is in sight. So we are approaching a new era. Your thoughts and input on HPC priorities is needed as we proceed with future planning. Some activities being developed for HPC consideration include: Legal Committee Procedures for public hearings - John Oxian Procedures for implementing the preservation plan with other �- public agencies - Ruth Price Selection of new HPC attorney - F. Jay Nimtz Amendments to ordinances - Community Education Public Awareness Book publication - Release of Summary Report n/*,Committee Implications of becoming a certified Commission and new tax act - ` By-laws Amendments As you are aware', the HPC operateswndarits' by-laws and under Roberts' Rules of Order lch requlreo e quorum to be present for a meeting to be convened. If you find you will be unable to attend our next regular meeting, pleaselet Karen know before Monday noon, Oct.'19. Your cooperation might save us a trip downtown when we have befonehand know)edge tha1 a quorum will not be in attendance. Respectfully, ^Y�,W J e�L(KV) Ruth |. Price, President R|P/hm 9 0 0 HISTORIC PRESERVATION COMMISSION BUDGET $17,100 Treasurer's Report as of Sept. 23, 1981 Line 1981 Current Item Budgeted Bills Balance 111 Historic Preservation Planner $ 13,600.00 $ 2,216.66 $ 733.37 115 Research Assistant -0- -O- -0- 212 Postage 300.00 22.07 155.00 213 Travel Expense 500.00(+$3.57 trans.) 54.60 -0- 215 Books 100.00(-$3.57 trans.) -O- 14.75 241 Printing., Other than Office Supplies 300.00 6.95 26.06 243 Photography and Blueprinting 250.00 -O- 53.78 244 Stationery and Printing 150.00 -0- -0- 252 Equipment 100.00 -O- 41.50 261 Legal Services 800.00 -0- 800.00 263 Technical Assistance 500.00 -0- -0- 265 Publication of Legal Notices 100.00 -0- -0- 360 Office Supplies 300.00 :35.57 16.27 570 Dues and Subscriptions 100.00 -O- 46.80 Total $ 17,100.00 $ 2,335.85 $ 1,887.53 DNR Grant $ 1,924.52 $ 107.20 $ 454.24 Project City Survey $ 3,026.31 $ 428.80 $ 664.60 Project Small Town Survey $ 5,500.00 $ 242.75 $ 5,202.00 Southhold Restora- tions (STS) $ 1,500.00 $ 26.01 $ 1,220.69 • 10 historic preservation commission of south bend and st. joseph . county ROOM 1123 COUNTY CITY BUILDING south bend, indiana 46601 (219 284-9798) AGENDA OF THE REGULAR MONTHLY MEETING OF THE HISTORIC PRESERVATION COMMISSION October 19, 1981 Third Floor Conference Room 7.30 P.m. Room 323-County/City Bldg. 1. Call to Order 2. Roll Call 3. Approval of Minutes - August 17, 1981 4. Treasurer's Report 5. Correspondence 6. Committee Reports a. Budget and Finance b. Historic Districts 1. Edgewater Place Historic District - Review of Sept. 15th meeting c. Historic Landmarks 1. First reading for landmark designation of 701 LaSalle 2. �� " " " 2119 Portage 3, 66984 Pine Rd. 4. School Buildings d. Legal 1. Report on Status of Certification of Ordinance e. Public Relations & Community Education f. Environmental Impact Statement g. Staff Report 1. Report on progress of South Bend City Survey 2. Report on progress of Small Town Survey 3. Report on National Trust Annual Meeting 7. Old Business 8. New Business 9. Hearing of Visitors 10. Announcements & Miscellaneous Matters 11. Adjournment iHISTORIC PRESERVATION W ISSION BUDGET $17,100 0 Treasurer's Report as of Oct. 23, 1981 Line 1981 Current Item Budgeted Bills Balance 111 Historic Preservation Planner $ 13,600.00 $ 733.37 $ -0- 115 Research Assistant -0- -0- -0- 212 Postage 300.00 (-2.23 19.25 133.52 transfer) 213 Travel Expense 500.00 (+20.00 20.00 -0- 0- transfer) transfer) 215 Books 100.00 9.63 5.12 241 Printing, Other than Office Supplies 300.00 9.25 16.81 243 Photography and Blueprinting 250.00 -0- 53.78 244 Stationery and Printing 150.00 -0- -0- 252 Equipment 100.00 -0- 41.50 261 Legal Services 800.00 300.00 500.00 263 Technical Assistance 500.00 -0- -0- 265 Publication of Legal Notices 100.00 -0- -0- 360 Office Supplies 300.00 (+2.23 trans) 18.50 -0- 570 Dues Subscriptions 100.00 (-20.00 trans) -0- 26.80 Total $ 17,100.00 $ 1,110.00 $ 777.53 DNR Grant $ 1,924.52 $ 90.45 $ 363.79 Project City Survey $ 3,026.31 $ 351.15 $ 313.45 Project Small Town $ 5,500.00 $ 390.91 $ 4,811.09 Survey Southhold Restora- $ 1,500.00 $ 41.60 $ 1,179.09 tions (STS) a historicpreservation commission • of south bend and st. joseph county Regular Meeting October 19, 1981 7:30 p.m. M I N U T E S 1. Call to Order ROOM 1123 COUNTY CITY BUILDING south bend, indiana 46601 (219 284-97981 Third Floor Conference Room Mrs. Price called the meeting to order at 7:39 p.m. 2. Roll Call MEMBERS PRESENT: Mrs. Ruth Price, Mr. John Oxian, Mrs. Joann Sporleder, Mr. F. Jay Nimtz, Mrs. Joyce Sherk, Mr. Charles Hayes MEMBERS ABSENT: Mr. David Reinke, Mr. Odell Newburn, Mr. Ted Wasielewski ALSO PRESENT: Karen Kiemnec, Preservation Planner, Jeanne Derbeck, • Hannah Moore 3. Approval of Minutes The August 17, 1981 minutes were approved as written. Mr. Oxian moved that they be approved, seconded by Mr. Hayes; motion carried. 4. Treasurer's Report Ms. Kiemnec read the Treasurer's Reports for August and September. She made a correction for the Sept. 23, 1981 report.for the last item. Current bills: $26.01 instead of $69.01 and balance: $1220.69 instead of $1151.59. Mrs. Price indicated that Gaylen Allsop submitted his final bill for $300.00. Ms. Kiemnec reported on the progress of the grant from the Indiana Department of Resources: Nancy Long is checking into the status of the grant. Mrs. Sporleder moved that the Treasurer's Reports be accepted and Mr. Nimtz seconded, the motion passed. 5. Correspondence Ms. Kiemnec read the following correspondence: a. Request for Proposal from the City for acquisition and/or rehabilitation of rental units in the Southeast Neighborhood Strategy Area. • b. Indiana Arts Commission Newsletter for Summer, 1981 c. Historic Preservation magazine for September/October, 1981 d. National Trust Catalog for 1981-1982 October 19, 1981 Page 2 e. Old House Journal for September, 1981 f. Legal Notice from the City that the CDBG Report has been submitted to HUD. g. Renovator's Supply Catalog h. Preservation News for September, 1981 i. Old House Journal for October, 1981 j. Preservation News for October, 1981 k. Historic Landmark's Preservation Progress for September, 1981 1. A brochure about Short Courses at the University of Notre Dame from the Department of Architecture M. A brochure on The Morgan House in Bloomington, Indiana n. A notice from the city on funding for the LaSalle -Fillmore Neighborhood Facility o. A notice of Public Hearing on appropriations to A.C.T.I.O.N., LaCasa de Amistad, REAL Services, Renew, Inc. and the City of South Bend Youth Service Bureau. p. A letter and brochure from Preservation Action for membership request. q. Southhold Newsletter r. A brochure on Preservation Tax Incentives s. HLFI Preservation Bulletin on new tax incentives 6. Committee Reports a. Budget and Finance No Report b. Historic Districts (1) Historic Districts Committee Meeting Mrs. Price asked for a committee of the whole meeting on November 2 at 7:00 p.m. . (2) Near East Historic District Mr. Oxian indicated that he had sent a letter to all owners of houses rated 11, 12 and 13 along E. Jefferson,(all but one were on the south side of the street),between Eddy and St. Peter Street asking whether they preferred individual October 19, 1981 Page 3 islandmark or district designation. Reactions varied: some owners said that if tax incentives were available, they would prefer a district; others left the decision up to the discretion of the Commission, and one owner preferred an individual desig- nation. Mr. Oxian suggested a local district designation which excluded the modern commercial structures. Mrs. Price informed the Commission that the October 20 Area Plan Commission Agenda included a rezoning proposal for 807 E. Jefferson Blvd. from B residential to C commercial. It was agreed that members of the Commission attend the meet- ing to add their input. The advantages of the current tax act were discussed and whether they might benefit the local districts. (3) Edgewater Place Historic District Mrs. Price reported on the Lincolnway East meeting of Sept. 15, 1981 indicating that the main result was that the neighborhood group was spurred to action on the four houses owned by Panzica/Friedline. In a subsequent meeting by the neighborhood, Mr. Oxian reported that it was decided that they would: first, approach both Southhold Restorations and Southold Heritage about receiverships for the three sub -standard buildings; second, ask for C-1 zoning on both sides of Lincolnway East; and third, look into the possibility of moving the houses and ask Mr. Panzica his plans for the area. Mrs. Price suggested that the Commission write to the Redevelopment Commission supporting the C',-1 zoning by the neighborhood. C. Historic Landmarks (1), First Reading for Landmark Designation Ms. Kiemnec presented the three houses: 701 LaSalle, 2119 Portage, and 66984 Pine Rd. for first reading for designation as Historic Landmarks. Mrs. Price confirmed that we have owner consent on all three buildings. Mr. Oxian indicated that the house on Pine Rd. is presently a Landmark by resolution. Mrs. Price questioned the low rating and Mr. Oxian said although many county ratings were upgraded, the school buildings could have been but were not. He stressed the Pine Rd. building's historical significance as a former school. (2) School Buildings Mr. Oxian indicated that he was contacted about the schools and he will be meeting with representatives of the school corp- oration within two weeks. He proposed that the buildings be discussed at a future time. (3) Abandoned Buildings Policy Mr. Oxian indicated that he has sent the Policy to Mr. Kevin October lq, 1981 page 4 Butler and Mr. John Bodine for their opinions. Mr. Butler approved the policy and Mr. Bodine has not yet responded. d, Legal (1) New Attorney Mr. Nimtz stated that he spoke to Kevin Butler about the possibility of his being the Historic Preservation Commission's lawyer, although no fee was discussed. Mr. Butler told Mr. Nimtz that if the position was offered to him he would accept it. Mr. Nlmtz moved that the position be offered to Kevin Butler, Mrs. Price seconded, and the motion carried. Mrs. Price suggested that the letter, drafted by the Commission's former attorney, Mr. Gaylen Allsop, on how the Commission attorney will work with the Commission, be taken to Mr. Butler. (2) Draft of Ordinances Mr. Oxian read the proposed changes in the Ordinance. Mrs. Price suggested that Sec. 21-117.1 parts k & l be clarified as to which council's approval is necessary when funds are received. Mr. Nimtz moved that the Revisions be put into Amendment form for the Councils' consideration, Mr. Oxian seconded, the motion carried. Mrs. Price suggested that she and Mr. Ox/an appear jointly (3) Procedures for Public Hearing & Implementation Plan Mrs, Price stated that Mr, Uxian is working on the Procedures for Public Hearings and she is putting together the Implementation Procedures. Both reports will be presented to the Legal Committee and the Commission attorney on completion. Mrs. Price suggested that it is the Commission's duty to survey, develop a plan from the results of the survey, and then come up with a Preservation Plan. She felt the Commission should prepare a list of local government agencies involved and begin to ask for tha}r.Anput into a Procedures Plan. (4) Certification of Ordinance Ms. K)emnac reported that both the city and state ordinance had been certified and that the only application was with the tax act. Mrs. Sporledar questioned whether the Commission might want to certify our local districts to make the tax act available to owners, Mr. Nin¢z asked how long the process of certifying a district would take. Mrs. Price explained that the National Register Regulations are not yet out and there is a hold on all private building nominations. \ October 19, 1981 page 5 e. Public Relations and Community Education (1 ) Summary Report Ms. Kiemnec read a report from John Stamper on the progress of the Summary Report. In his letter, Mr. Stamper had in- dicated that the Summary Report should be ready for the printer by November 1. Ms. Kiemnec estimated that the completion of the Report may be December 1st. Mrs. Price suggested that the Commission might begin making plans for the Sum- mary Report's Release. (2) The Architectural Guidebook Mrs. Price reported that a meeting attended by herself, Jim Mullins, Leslie Choitz, Joann Sporleder and Karen Kiemnec, was held on October 9 to discuss the possible publication of an architectural guidebook. The results of the meeting were that both the Commission and Southhold Restorations would further discuss the publication with their boards with regards to marketing potential, funding possibilities and the audience that the book would be directed to. Mrs. Price suggested that the Commission might get counsel or advice from publishers in the area. Ms. Derbeck stated that the Northern Indiana Historical Society might be consulted about publishing. Mr. Oxian indicated that Southhold Restor- ations gave a tentative approval to the original proposal presented to them by John Stamper and Joann Sporleder. He further stated that he agreed that Southhold Restorations and the Historic Preservation Commission continue discussion on the book. Mrs. Sporleder suggested that the Commission might contact John Gilette in Niles for advice about publishing and that there is a need to identify the market. f. Environmental Impact Statement (1) Certificate of Appropriateness -557 Edgewater Carol Mooney and George Efta wish to reroof their garage with shingles of similar color and style. Galvanized metal flanking will be replaced or duplicated and two skylights will be added on the east and south sides which will not be seen from the street. Ms. Kiemnec recommended that the Com- mission give its approval. Mr. Oxian made a motion that the Certificate of Appropriateness be approved, Mrs. Sporleder seconded, motion passed. g. Staff Report (1) Small Town Survey Report Ms. Kiemnec reported that one or two days in Walkerton would complete the fieldwork in that town. She also indi- October 19, 1981 Page 6 cated that the State Historic Preservation Office requested that we include Notre Dame and St. Marys in the Small Town Survey. She is checking into the possibility of getting a class or an intern to help with Notre Dame but knows of no one at St: Mary's that might help. Ms. Kiemnec further stated that the State Office would probably give the Commission a two-month extension on the Small Town Survey since these two new areas will be included. (2) The National Trust Annual Meeting Ms. Kiemnec distributed her report from the meeting. (3) Mrs. Price asked that the following past meetings which had not had a quorum be ratified: (a) March, 1981, meeting 66401 Walnut Rd. declared a landmark Approved February minutes and Treasurer's Report Mr. Nimtz moved that these be ratified and confirmed, Mr. Oxian seconded, motion carried. • (b) May, 1981, meeting 52407 Grape Road declared a landmark Approved April minutes and Treasurer's Report Mr. Nimtz moved that those actions be ratified, Mr. Oxian seconded, motion carried. (c) June, 1981, meeting May minutes approved as corrected, Treasurer's Report approved. Policy on plaques and 1982 Budget were approved. Mr. Nimtz moved that these actions be. -ratified, Mr. Oxian seconded, motion carried. (4) Mrs. Price suggested the Commission send a letter to Tede Allmon commending her on article about bridges in the Michiana Magazine dated October 18, 1981. (5) By -Laws - Mrs. Price passed around copies of suggestions for re- visions in the by-laws. Mr. Nimtz moved that the By -Laws Revisions be put on the agenda for the District Committee Meeting, November 2 and for the next Commission meeting; Mrs. Sporleder seconded, motion carried. 7. Old Business None October 19, 1981 Page 7 8. New Business 9. Hearing of Visitors None 10. Announcements and Miscellaneous Matters None 11. Adjournment Mr. Nimtz moved that the meeting be adjourned. The motion was seconded by Joann Sporleder and it passed unanimously. The meeting was adjourned at 9:30 p.m. 0 • NEW ORLEANS 35th NATIONAL PRESERVATION CONFERENCE The New Federal Reality There will be an emphasis in the future on the role of local government in Historic Preservation as well as the increased role of citizens. National Register - the eligibility will be changing. As yet, there are no Federal Regulations out but they are expected in November. Supposedly, in the future red tape will be cut so that more can be done at the state level and the SHPO's role will be clarified. Key Issues for 1982 - how to escape dependency on Federal money, how to escape dependency on acquisition and development grants and rely on the Investment tax credit program, and how to win local battles with less help from the state and the National Trust. Helen Boosalis, the President of the Conference on Mayors stressed that we let our mayors know what our priorities are. She indicated that aids to local preservationists include: UDAG, Community Development grants, zoning, property tax abatements, easements, and increase volunteerism. She suggested that we at the local level get printed information on the new tax act to Developers and Realtors. In her town, Lincoln, Nebraska, workshops were held with these groups to explain the new tax act. Administering a Historic District In some cities, the Historic Preservation Commission Director and Inspector are deputized and can issue citations for violations without a Certificate of Appropriateness. The owner then pays a fine. The importance of planning ahead was stressed, in order to avoid correcting after the fact. If you think our meetings are long, the New York City Commission meets once a month at 9:30 a.m. and often has to stay until 9 or 10 p.m!!! Working with Developers The importance of a compromise with a rational basis was stressed. It was agreed that conflict is okay but that it must be managed or the community loses. Also stressed was the importance of treating similar projects equally in case a legal question arises. It has been found that there is a respect for preservation when it can be shown to be economically viable. New Programs and Publications A National Association o Preservation Commissions has been formed. A new publication, the Preservation Law Reporter will be available beginning in January. A prepublication issue was distributed at the conference. A new film (10 to 12 minutes) is available on Main Street Signage. A Preservation Tax Incentives Conference will be held in Chicago in March, 1981. It will cover topics such as: an explanation of the new act, a comparison with the old tax act, case studies, the certification process, obtaining National Register designation, and the tax benefits of easements. C] 1-1 historicpreservation commission lb of south bend and st. 'oseph county Y ROOM 1123 COUNTY CITY BUILDING south bend, indiana 46601 (219 284-9798) AGENDA OF THE REGULAR MONTHLY MEETING 0 F THE HISTORIC PRESERVATION COMMISSION November 16, 1981 Third Floor Conference Room 7:30 p.m. Room 323 - County/City Building 1. Call to Order 2. Roll Call 3. Approval of Minutes - October 19, 1981 4. Treasurer's Report 5. Correspondence :. _ 6. Committee Reports a. Budget and Finance 1. Budget Projections for Remainder of 1981 b. Historic Districts 1. Edgewater Place Historic District a) Election Procedures b) 609 Lincolnway East c. Historic Landmarks 1. Second Reading for Landmark Designation of 701 LaSalle 2. " " " " " " 2119 Portage 3. " " " " 66984 Pine Road 4. School Buildings d. Legal 1. By-laws e. Public Relations & Community Education 1. Report on Architectural Guidebook Study f. Environmental Impact Statement 1. Crumstown Highway Rehabilitation Report 2. Certificate of Appropriateness - 537 Edgewater Place 3. " " '' - 725 Lincolnway East g. Staff Report 1. Report on Progress of South Bend City Survey 2. Report on Progress Small Town Survey 7. Old Business 8. New Business 9• Hearing of Visitors - Mrs. Martha Choitz 10. Announcements & Miscellaneous Matters 11. Adjournment Appendix A November 23, 1981 Proposal to the Historic Preservation Commission of South Bend and St. Joseph County I am interested in working with the Historic Preservation Commission, using historic preservation inventory data in a learning laboratory focusing on the local community as a resource. Now would we use the data: Students will write programs to facilitate 1) storage and retreival of data few inventories., - 2) analysis of data, tables, graphs accessibility of information 3) report writing 4) updating files a) updating survey information b) cross referencing with other government departs ents assessors, bldg. dept. c) changes, demolition, addition of new construction involving certificates of appropriateness in 81 districts 2 landmarks 6) storage, retreival and analysis of data for ongiing,work as in 28districtconsideration assessing status of landmarks 6) in house record keeping might include )letter writing minutes library inventory. accounting Trial projects: B1 one quad analysis of data That questions would you ask? 2 landmarks 3) historic districts proposal Thank you for your consideration;. Ueloris J. Davisson 1 --would be usingdata with two uter applications classes and �P PP students from University of Notre Dame, spring 1982 . ,historic Pres Regular Meeting November 23, 1981 7:30 P.m. 1. Call to Order ervation commission of south bend and st. joseph county M I N U T E S ROOM 1123 COUNTY CITY BUILDING south bend, indiana 46601 (219 284-9798) Third Floor -Conference Room Mrs. Price called the meeting to order at 8:00 p.m. 2. Roll Call MEMBERS PRESENT: Mrs. Ruth Price, Mr. John Oxian., Mrs. Joann Sporleder, Mr. F. Jay Nimtz, Mrs. Joyce Sherk, Mr. Charles Hayes MEMBERS ABSENT: Mr. David Reinke, Mr. Odell Newburn, Mr. Ted Wasielewski ALSO PRESENT: Karen Kiemnec, Preservation Planner, Jeanne Derbeck, 40 Hannah Moore, Delores Davisson, Martha Choitz, Paul Crowley, & Kathryn Brookins 3. Approval of Minutes The October 19, 1981 minutes were approved as, written. Mr. Oxian moved that they be approved, seconded by Mr. Hayes; motion carried. 4. Treasurer's Report Ms. Kiemnec read the Treasurer's Report for October. She reported the Commission Budget will be okay for the remainder of 1981 if the final payment of $1200 for the City Survey is received soon. Anticipated. bills for November and December are $1258.00 and $1143.33; anticipated assets (including the $1200) are $3102.07. There was discussion about whether the $500 left in Line Item 261 Legal Services should be trans- ferred into other areas to pay bills. Mr. Oxian made a motion that funds could be transferred at the discretion of the Director as long as some money was available should a need for legal fees come up. Mr. Hayes seconded, the motion carried. 5. Correspondence Ms. Kiemnec read the following correspondence: • a. Brochure from the Practicing Law Institute about books b. Brochure from Rutgers University, Center for Urban Policy Research about books including some about Historic Preser- vation. November 23, 1981 Page 2 0 5. Correspondence (continued) C. Historic Preservation magazine for November/December, 1981 d. Survey and request for subscription from National Farmland Trust e. Old House Journal for November, 1981 f. Book List from the Old House Journal g. Restoration Works, Inc. Catalog h. Preservation News for November, 1981 with a supplement on the New Tax Act. i. Information from HLFI on their Chrl:stmas Candlelight Tour j. Landscape Architecture Magazine information k. Winterthur Museum & Gardens Magazine information 1. Information from the American Cancer Society m. Martin's Super Market Sharathon from Southhold Restorations n. Information on CPR classes from Board of County Commissioners • o. Information from Practicing Law Institute on two conferences p. Request for nominees to National Trust's 1982 Honor Awards Program q. Information from the National Trust on the Preservation Law Reporter. Mr. Oxian made a motion that the Commission purchase the Preserva- tion Law Reporter. Mr. Hayes seconded; motion carried. 6. Committee Reports a. Budget & Finance 1. No Report b. Historic Districts 1. Edgewater Place Historic District a) Election Procedures - Mr. Oxian introduced Paul Crowley, the President of the Edgewater Place Neighborhood Associa- tion. Copies of the Election Procedures for the Historic District Liaison Committee were distributed and Mr. Oxian • explained the role of the Committee, that its members are the "eyes and ears" of the Historic Preservation Commission. He suggested that the Procedures be used for future historic districts with whatever minor adjustments may be necessary. Mrs. Price questioned what is meant by a "property owner", one vote for each lot or one vote for each owner. November 23, 1981 page 3 6.b. l.a. (continued) It was agreed upon that,for Edgewater, the procedure would continue as is - one vote for each lot. Mr. Crowley asked who is responsible for costs associated with the election. After some discussion, it was decided that the Historic Preservation Commission would pay only for postage to absentee landlords upon receipt of a bill. Mr. Oxian made a motion that the procedure be adopted for Edgewater and used as a model for all future districts and if necessary, the Commission would pay postage for ballots sent to absentee landlords. Mrs. Sporleder seconded; motion carried. b) Re -zoning on Lincolnway East Ms. Kiemnec read the letter to the Commission from Paul Crowley requesting support at the Nov. 17, 1981 Area Plan Commission Meeting for the C-1 zoning of Lincolnway East between Edgewater Place and Monroe/Sample. Discussion en- sued as to whether the Commission should be involved, if we should support the Neighborhood Group because it is one of our historic districts, and which zoning is better for the area, B (as proposed by the Redevelopment Commission) or C-1. Mr. Crowley explained that the Neighborhood wanted C-1 because they had had bad luck with the area as a resi- dential street and they felt a small neighborhood shopping area would tie the Edgewater and the Monroe/Sample neigh- borhoods together. He suggested that Lincolnway East was not conducive to raising a family and rezoning as C-1 would restrict the kinds of commercial enterprises which could develop yet offer the area what it needs. Mr. Hayes made a motion to write a letter to the Redevelopment Commission saying that the Historic Preservation Commission has no ob- jections to C-1 zoning on both sides of Lincolnway East. Joann Sporleder seconded; the motion passed, Mr. Oxian abstained and Mr. Nimtz voted no. c) 740 East Bronson Ms. Kiemnec reported on Mr. Ron Farr at 740 East Bronson Street in the Edgewater Place Historic District. His garage burned down and he built a new one without obtaining either a Certificate of Appropriateness or a Building Permit. Mr. Oxian moved that the Commission write to the Building Department to ask what can be done in a case like this in which p. -property owner constructs a building without applying for a Building Permit. Mrs. Sporleder seconded and the motion passed. Mr. Nimtz abstained. • November 23, 1981 page 4 • 6. Committee Reports C. Historic Landmarks 1. Second Reading for Landmark Designation Mr. Oxian reported that the three buildings up for second reading of landmark status, 701 LaSalle, 2119 Portage and 66984 Pine Road had received owner consent. He further stated that the house at 66984 Pine Road is presently a Landmark by Resolution but that the owner requested Landmark by Ordi- nance status. Mr. Oxian then made motion that 701 .LaSalle and 2119 Portage be declared city landmarks by ordinance, 66984 Pine Road be declared a county landmark by ordinance and sent to the appropriate councils. Mrs. Sporleder sec- onded and the motion passed. 2. School Buildings Mr. Oxian reported that the matter of declaring Central and Oliver Schools landmarks was to be brought before the School Board on November 16. To date, he has heard nothing further and he recommended that if there was no response by the Com- mission's December meeting, that we take action. 0 3. Legal a)` Gaylen Allsop Mrs. Price circulated a letter of appreciation to Mr. Allsop, who has resigned as the Commission's lawyer, for all Commissioners to sign. b) By-laws A proposal for by-laws revisions was circulated as well as a copy of suggested changes by Mr. Oxian for Article 7. After some discussion, Mr. Nimtz moved that the matter be held over until the next meeting to give the Commissioners time to study the revisions. Mrs. Sporleder seconded and the motion passed. ca Historic Preservation Commission Lawyer Mr. Nimtz reported that Mr. Kevin Butler had not made a decision yet. He requested an outline of the tasks in- volved and was given such a list which had been prepared by Mrs. Price. d) Ms. Kiemnec announced that the Proposed Ordinance revisions • are being reviewed by Mrs. Eugenia Swartz who will put them into Amendment form. If they are received by the City Clerk by December 9, they will be on the agenda for the December 14 Common Council meeting. November 23, 1981 page 5 0 6. Committee Reports e. Public Relations and Community Education 1. Report on Architectural Guidebook Mrs. Price reiterated that she, Leslie Choitz, Jim Mullins, Joann Sporleder and Karen Kiemnec had met to discuss the book. The Commission discussed it at the October meeting and agreed to work with Southhold Restorations on the project. Mrs. Price read the letter sent to Southhold which made suggestions on how the two groups might work together on the project and then read Southhold's reply. Mrs. Price then suggested that Mr. Stamper was in violation of his contract when he negotiated to use material generated by the Commission. Mrs. Sporleder stated that the material is public information but not yet ready to be published. Mr. Hayes said he felt the Commission has no grounds to say Mr. Stamper violated his contract and that the Commission should be pleased that the information is being used. Mr. Nimtz stated that he warned Mr. Stamper that he (J. Stamper) would be involved in a controversy if he continued to work on the book. Mr. Hayes asked if there was any information in the book that wasn't already public knowledge. Ms. Derbeck suggested that there was no ob- jection to her Tribune articles which were based on the same unpublished information. Mr. Nimtz made a motion that the matter be referred to the legal committee for consultation. Mrs. Spor- leder seconded and the motion carried. f. Environmental Impact Statement 1. Crumstown Highway Rehabilitation Report Ms. Kiemnec explained that Crumstown Highway will be widened from State Road 23 to Pine Road and that Cole Associates sent us an inquiry asking if there were any historic structures in the area. She sent them a list of significant buildings and requested further comment if these buildings would be impacted. John Oxian moved that the report be accepted; Mrs. Sporleder seconded, motion passed. 2. Certificate of Appropriateness - 537 Edgewater Place Ms. Kiemnec reported that the Pietrzaks wish to replace the original windows with similar new ones. Mr. Oxian moved that the Certificate of Appropriateness be approved, Mr. Hayes seconded; motion passed. • November 23, 1981 page 6 3. Certificate of Appropriateness - 725 Lincolnway East Ms. Kiemnec reported that the residents of 725 Lincolnway East plan to erect a 4' x 4' sign in front of their residence/ business. Mr. Nimtz moved that the Certificate of Appropriate- ness be approved; Mr. Hayes seconded; motion passed. g. Staff Report 1. South Bend City Survey Ms. Kiemnec reported that the projected costs of the printing of 230 pages, 200 copies - will be $1400. 2. Small Town Survey Ms. Kiemnec reported that the field work in Walkerton is completed and all that remains is Notre Dame and St. Mary's campuses. She further stated that we have an in- tern from St. Mary's who will do research for the Com- mission. She will receive University class credits for the project. • 7. Old Business Mrs. Price circulated a letter of thanks to John Stamper and asked everyone to write a message of appreciation. Mrs. Sporleder brought up the matter of the Oddfellows Building. Mr. Nimtz stated that the Redevelopment Commission has advertised for bids for December 4. He explained the history of the situation: the former Mayor Nemeth wished to tear the building down but Mayor - elect Parent asked that it be saved and a plan to do so be studied. After two years of meetings, the present Mayor sent a letter to the Redevelopment Commission stating that.no feasible plans for renovation were found and he recommended tearing it down. Mrs. Sporleder stated she felt that efforts could have been made by the city to work with the developers to come up with a successful package. Mr. Oxian ex- plained that the city had a developer in 1980 who had $1,700,000 for the project. The city proposed adding $200,000 from Community Development Funds and asked Southhold Restorations to contribute $100,000. Southhold made a counter-offer of $50,000 with stipulations which the city rejected. Mrs. Sporleder suggested that with the new tax act, the building re- habilitation could be made attractive to a developer. She then made a motion that landmark designation of the building be sent before the Common Council. Mr. Oxian seconded. Motion failed: Mrs. Sporleder, • then moved we send the National Register Nomination to the State His- toric Preservation Office; Mr. Oxian seconded. Vote: Mrs. Sporleder, Mr. Oxian - yes. Mr. Hayes, Mr. Nimtz - no Mrs. Price Price abstain. Mrs. Sporleder moved that the Commission advise the staff to write and call the Advisory Council asking for a determination of the Oddfellow's eligibility to the National Register; Mr. Oxian seconded. Vote: November 23, 1981 page 7 f7. Old Business (continued) • Mrs. Sporleder, Mr. Oxian - yes; Mr. Nimtz, Mrs. Price, Mr. Hayes - no. Motion failed. Mr. Oxian challenged Mr. Nimtz's vote because of conflict of interest in that Mr. Nimtz is also the President of the Redevelopment Commission. Mrs. Price suggested that since the building.is..no.longer.in Its proper 'setting, it should be demolished. She further stated that there are other buildings more important architecturally. Mrs. Spor- leder stated that the Oddfellow's Building is a well-built, finely designed structure that is usable. Robert's Rules of Order was consulted but nothing could be found on how to handle a challenged vote. 8. New Business Mr. Oxian moved that there be first reading at the present meeting on declaration of the State Theatre Building as a landmark and that the owners be contacted again for approval. Mrs. Sporleder seconded, motion passed. 9. Hearing of Visitors Mrs. Delores Davisson made a presentation on her proposal to work with the Commission using the historic presentation inventory data in a learning laboratory focusing on the local community as a re- • source. She explained that she would work with Ms. Kiemnec- to process information which could then be used for analysis, report writing, and record keeping. She asked that the Commission discuss what kinds of questions they might want to ask of the information. She would have some students work over Christmas putting information into the computer and the actual project would run from January to April. Mr. Oxian moved that the Commission work with Mrs. Davisson on this project, Mrs. Sherk seconded and the motion passed. (see Appendix A). Mrs. Martha Choitz spoke about the New Orleans French Quarter Historic Preservation Commission. She explained how unsympathetic development is encroaching on the district, air rights have been sold in the wharf area and the historic integrity of the district is slipping away while the Com- mission is unable to correct the situation because of an oversight in the early planning stages of the Commission and the District. The Commission, according to Mrs. Choitz, seems to get caught up in trivialities and is not addressing the major issues. She found that other Commissions seemed to be having the same kinds of problems; that the whole atmosphere of the Annual Meeting was rather pessimistic. She suggested that the South Bend Commission beware of such problems, that if we get caught up in trivialities',. we will be ineffectual. She proposed that we try to have a clear view of our priorities in order to be successful in the community. 10. Adjournment Mr. Nimtz moved that the meeting be adjourned. The motion was seconded • by Mr. Hayes, it passed. Meeting adjourned at 10:45 P.M. historic Preservation commission of south bend and St. joseph county ROOM 1123 COUNTY CITY BUILDING south bend, indiana 46601 (219 284.9798) AGENDA OF THE REGULAR MONTHLY MEETING OF THE HISTORIC PRESERVATION COMMISSION December 21, 1981 Third Floor Conference Room 7:30 p.m. Room 323 - County/City Bldg. 1. Call to Order 2. Roll Call 3. Approval of Minutes - November 16, 1981 4. Treasurer's Report 5. Correspondence 6. Committee Reports a. Budget and Finance b. Historic Districts 1. Edgewater Place Historic District a) Demolition Requests for 601, 605, 609 & 617 Lincolnway East b) Re -zoning on west side of Lincolnway East c) 740 East Bronson c. Historic Landmarks 1. School Buildings d. Legal 1. Ordinance Amendment 2. New Lawyer e. Public Relations & Community Education 1. Report on Architectural Guidebook Study f. Environmental Impact Statement g. Staff Report 1. Report on Progress of South Bend City Survey 2. Report on Progress Small Town Survey 3. Status of Chapin Park Historic District National Register Nomination 4. Annual Report h. Personnel Committee 1.New Contract for Planner 7. Old Business a. By-laws 8. New Business 9• Hearing of Visitors 10. Announcements & Miscellaneous Matters 11. Adjournment HISTORIC PRESERVATION & ISSION BUDGET $17,000 • Treasurer's Report 'as of Dec. 1 1 , 1981 Line 1981 Current Item Budgeted Bills Balance 111 Historic Preservation Planner $ 13,600.00 (+488.71 trans.) $ 488.71 $ -0- 115 Research Assistant -0- -0- -0- 212 Postage 300.00 (-118.71 trans.) 14.81 -0- 213 Travel Expense 500.00 -0- -0- 215 Books 100.00 (-5.12 trans.) -0- -0- 241 Printing,Other than Office Supplies 300.00 (+92.89 trans.) 109.70 -0- 243 Photography and Blueprinting 250.00 (-41.68 trans.) 12.10 -0- 244 Stationery and Printing 150.00 -0- -0- 252 Equipment 100.00 (-41.50 trans.) -0- -0- 261 Legal Services 800.00 (-380.00 trans.) 120.00 -0- 263 Technical Assistance 500.00 -0- -0- 265 Publication of Legal Notices 100.00 -0- -0- 360 Office Supplies 300.00 (+7,21 trans.) 7.21 -0- 570 Dues Subscriptions 100.00 (-1.80 trans.) 25.00 -0- Total $ 17,100.00 $ 777.53 $ -0- DNR Grant $ 1,924.52 $ 130.65 $ 233.14 Project City Survey $ 3,026.31 $ -0- $ 313.45 Project Small Town $ 5,500.00 $ 636.15 $ 4,174.94 Survey Southhold Restora- $ 1,500.00 $ 117.33 $ 1,061.76 tions preservation commission ,historic of south bend and st. joseph county Regular Meeting December 21, 1981 7:30 p.m. M I N U T E S 1. Call to Order ROOM 1123 COUNTY CITY BUILDING south bend, indiana 46601 (219 284-9798) Third Floor Conference Room Mrs. Price called the meeting to order at 7:45 p.m. 2. Roll Call MEMBERS PRESENT: Mrs. Ruth Price, Mr. John Oxian, Mrs. Joann Sporleder, Mr. F. Jay Nimtz, Mr. Charles Hayes, Mr. Ted Wasielewski MEMBERS ABSENT: Mr. David Reinke, Mr. Odell Newburn, Mrs. Joyce Sherk ALSO PRESENT: Karen Kiemnec, Preservation Planner, Hannah Moore, Paul Crowley, Kathryn Brookins, T. Brooks Brademas, Don Keim, • Bill Foster, Don Sporleder 3. Approval of Minutes Mr. Oxian questioned page 3 of the November 23, 1981 minutes. It was de- cided that a comma should be placed after"that"in the first line. Mr. Nimtz moved that they be approved as corrected, seconded by Mr. Oxian; motion carried. 4. Treasurer's Report Ms. Kiemnec read the Treasurer's Report for November. She reported that she had cleared out the regular County Budget, there is no money left in that account. Mrs. Price indicated that there has been no final pay- ment for the City Survey yet. Mr. Oxian made a motion that the Treasurer's Report be accepted; Mr. Nimtz seconded; motion passed. 5. Correspondence Ms. Kiemnec read the following correspondence: a. A request for donation to Inform b. Request for subscription from Urban Conservation Report c. The Preservation Press Catalog d. Request for subscription to National Property Law Digests e. Confirmation on subscription to the Preservation Law Reporter f. Request from the Penny Saver for news of our minutes. It was agreed that Penny Saver should be added to the list of media which receive our minutes. December 21, 1981 page 2 5. continued g. A memo from the County Board of Commissioners requesting our annual report by January 15, 1982• h. Notice of a Public Hearing from the Mayor on Specialized Transportation System Funds i. Preservation Progress for December, 1981 j. The Old House Journal for December, 1981 k. Building Blocks from the National Center for Urban Ethnic Affairs for Autumn 1981 1. The Preservation News for December of 1981 m. The Indiana Preservationist n. The Southhold Newsletter for December, 1981 o. A request from The American Development Corporation for a list of buildings in the South Bend area which might be rehabilitated. 6. Committee Reports a. Budget & Finance 1. No Report b. Historic Districts 1. Edgewater Place Historic District a) Demolition Requests for 601, 605 and 617 Lincolnway East Ms„ Kiemnec reiterated a conversation with Mr. Friedline, one of the owners of the buildings. He stated that he and Mr. Panzica might be willing to work with the Commission and the two non -profits on moving 601 and might possibly withdraw the application for demolition for that building. He did not feel, however, that 605 & 617 should be saved. He suggested that after the land was cleared, he and his partner would be willing to work with the Commission on design review. Mrs. Price stated that an application for demolition had been made on all four buildings and that the city has awarded a contract on 609. Ms. Kiemnec then read letters about the matter from Southhold Restorations, Southold Heritage and the Edgewater Place Historic District Liaison Committee (Appendices A,'B & C). Mrs. Price stated that all the groups represented, toured the three houses and were not impressed with the integrity of any of the interiors except that of 601. She read from the Ordinance the three reasons why the Council would not grant our stay. She further stated Southold Heritage's doubts that buyers for the three buildings could be found (with the possible exception of 601) because of the large number of houses currently being marketed for removal, the current economic situation and the high cost of moving. Mr. Wasielewski stated December 21, 1981 Page 3 is 6. Committee Reports (continued) that the Commission has a pact with the neighborhood to try to save the area and he made a motion that the Commission write to the Building Department and ask that the permits not be granted for 601, 605 and 617. Mrs. Spor- leder seconded. A time limit was discussed and April 1 was decided upon. Mrs. Sporleder seconded; motion passed;. Mr. Nimtz abstained. Mr. Don Keim, a member of the neigh- borhood expressed concern over the safety hazards the buildings present. Mr. Oxian made a motion that the Commission, as stated in its ordinance, request of the Building Dept. that 601, 605 and 617 Lincolnway East be properly secured against weather and vandalism. Mr. Hayes seconded, the motion passed. Mr. Nimtz abstained. Mrs. Sporleder suggested that the Commission write to Mr. Panzica and Mr. Freidline thanking them for their cooperation and asking them to withdraw their application for a demolition permit for 601 Lincolnway East, and stating that the Commission will be happy to work with them further on the development of this area. b) Re -zoning on the west side of Lincolnway East Ms. Kiemnec reported that the area had been rezoned • B -residential except for the two gas stations which have remained C -commercial. c) 740 East Bronson Ms. Kiemnec reported that Mr. Farr had been sent a letter by the Building Department and he called in to the Com- mission office. She told him that a Certificate of Appro- priateness was unnecessary after the fact but that before he made any future major structural changes, would he please consult the Commission for a Certificate of Appropriateness. He did obtain a Building Permit after the fact and they are taking no further action against him. C. Historic Landmarks 1. School Buildings - held off till next meeting d. Legal 1. Ordinance Amendment - Ms. Kiemnec reported that it is being reviewed by the Area Plan Commission 2. New Lawyer - held off till next meeting e. Public Relations & Community Education 1. Report on Architectural Guidebook Study - Mrs. Price reported that John Stamper has withdrawn from the project. Mr. Hayes made a motion that the Commission let. John Stamper know that it does not feel that he acted improperly and that he be en- couraged to publish, to be involved in any book, periodical, or media project or anything that he chooses to do in relationship • to his involvement with the Commission, that the Commission cooperate with him in any way by supplying information from our files and that Ms. Kiemnec be allowed to participate in the project to whatever extent she can. Mr. Wasielewski seconded. Mrs. Price asked that the issue be reviewed by the committee December 21, 1981 Page 4 6. Committee Reports (continued) Mr. Hayes chairs and bring a report back to the Commission. The motion tied, Mr. Wasielewski and Mrs. Sporleder ab- stained, Mr. Nimtz and Mrs. Price voted no. It was deter- mined that Mr. Hayes chairs the Public Relations and Com- munity Education committee and that Mrs. Price is a member. It was uncertain whether or not Mrs. Sherk was a member and a third member is necessary. Mr. Wasielewski volunteered to serve on the committee. Mr. Wasielewski made a motion that the Commission encourage Mr. Stamper to work on the project. Mrs. Sporleder seconded, the motion passed. f) Environmental Impact Statement - no report g) Staff Report - 1. Report on Progress of South Bend City Survey - held off until next meeting 2. Report on Progress Small Town Survey - held off until next meeting 3. Status of Chapin Park Historic District National Register Nomination - held off until next meeting 4. Annual Report - held off until next meeting • h) Personnel. Committee 1. New Contract for Planner Mrs. Sporleder made a motion to accept the new contract with the recommended changes. Mr. Wasielewski seconded; motion passed. (see appendix D) 7. Old Business a. By-laws - held over until the next meeting b. Oddfellows Building Mrs. Sporleder made a motion that the Commission request of the Mayor a halt in demolition of the Oddfellows Building so that it can be restored. Mr. Wasielewski seconded. Mr. Oxian suggested that the Commission base its letter to the Mayor on Mr. Sporleder's letter. (see appendix E) Mrs. Sporleder amended the motion to in- clude Mr. Sporleder's letter as additional information. Mr. Was- ielewski seconded. The amendment passed unanimously. The vote on the original motion passed, Mr. Nimtz voted no. Mrs. Sporleder then made a motion that the Commission send the request for landmark designation of the Oddfellows Building to the • Common Council. She suggested that although it had been sent down to them in the past, the issue was tabled and at the end of the year the Council's slate is wiped clean so that the Oddfellows Building needs to be sent to them again if it is to be on the agenda. As a point of order, Mr. Nimtz stated that the matter was voted down at the November meeting. Mrs. Sporleder countered that a December 21, 1981 Paige 5 7. Old Business (continued) person who votes favorably for such a matter may reintroduce it. Mr. Oxian questioned Mr. Nimtz's challenge and Mr. Was- ielewski asked for the -chair to make a decision on whether or not Mrs. Sporleder's motion was out of order. Mrs. Price, the chairperson, ruled that the motion was not out of order. Mr. Wasielewski seconded the motion, it passed, Mr. Nimtz voted no, Mr. Hayes abstained. Mrs. Sporleder made a motion that the National Register nom- ination be sent to the State Historic Preservation Office. She stated that she was aware that this has already been done by other South Bend groups but that she wanted the Commission to go on record as supporting the nomination. Mr. Wasielewski seconded. The nomination she wished the Commission to support was the 1979 application of the building as an extension of the W. Washington Street Historic District which will be heard by the State Review Board in early 1982. Mr. Wasielewski asked Ms. Kiemnec to read the copy of the letter dated December 2, 1981 from Mr. Ridenour, the State Historic Preservation Officer to Mr. Dennis Sellen of the Chicago U.M.T.A. office (appendix F). Mrs. Sporleder updated this by saying that Mr. Ridenour was acting because the Review Board had not been appointed. Since that time, however, a Review Board has been designated by the • governor and will have an organizational meeting in January at which time it will decide on an official first meeting date. The Oddfellows Building will be on the agenda of the first meet- ing. Mr. Wasielewski stated that the Review Board has never ruled on the Commission's application for National Register status. The motion passed, Mr. Nimtz voted no, Mr. Hayes abstained. Mr. Wasielewski made a motion that the Commission ask Mr. Crumlich or Mr. Sporleder to accompany us to the Review Board meeting when the Oddfellows Building comes up. He added that if it is possible, the Commission pay for their transportation. Mr. Oxian seconded; the motion passed, Mr. Nimtz, Mr. Hayes and Mrs. Sporleder abstained. Mrs. Sporleder made a motion that the Commission request that the Advisory Council make a determination of eligibility on the Odd - fellows Building. The motion died for lack of a second. C. State Theatre Mr. Oxian stated that he will be meeting with the owners of the State Theatre on its proposed landmark designation. 8. New Business - no report 9. Hearing of Visitors Mr. Tom Brademas from the 100 Center in Mishawaka He read a letter from a Mrs. Depoy who supports the preservation of the Oddfellows Building. He expressed concern over the demolition of the structure and asked that the Historic Preservation Commission go on record as asking for a public hearing whenever an issue such as this arises. Mr. Brademas indicated further that the Mayor had stated that the best December 21, 1981 Page 6 9. Hearing of Visitors (continued) corner for the Transpo project would be the northwest corner of the Century Mall block but that the American City Co. asked Transp to state their preferences for a site and it was the North/South configuration in the center of the block which does not require the demolition of the Oddfellows Bldg. He reiterated his capacity to renovate the building, financing for the project, and the fact that he has half of the space committed. He requested that the Commission ask the Mayor not to let this kind of thing happen again and indicated that the State Historic Preservation Review Board has placed the issue of eligibility of the Oddfellows Building on their agenda for early 1982. Mr. Wasielewski commended Mr. Brademas for his efforts to prove to the community that rehabilitation is viable. Mr. Don. Sporleder, a principal of the Crumlich/Sporleder architectural firm at 511 W. Colfax. He expressed hope that the Oddfellows Building could still be saved. He read portions of the Historic Preservation Com- mission's Ordinance which charges them with responsibilities of research, restoration, maintenance, rehabilitation and develop- ment of historic places and with setting up a preservation plan. He charged that it is the responsibility of the Commission to declare landmarks which are ultimately decided upon by the Com- mon Council and that the Oddfellows Building, being rated sig- nificant on the survey, merits this designation. He explained the rationale behind the decision not to include the building in the West Washington Street Historic District as well as the history of building in the last several years. Mr. Sporleder reiterated the architectural significance of the building, shared a copy of his letter, (see appendix E) dated December 21, 1981, to the Mayor requesting a halt of demolition and asked that the Commission continue to work with him to save the build- ing. He distributed a portfolio of drawings done by his firm which suggest an alternative plan for Transpo,site plan devel- opment of the area and how the building can be integrated into the Century Mall Project. To the allegation that the building is unsafe, Mr. Sporleder countered that there is no safety hazard involved; experts in terra cotta have recently studied the structure and determined it to be safe. These same experts suggested to Mr. Sporleder that the cost of necessary terra cotta repairs would be less than the demolition costs. He con- cluded by asking the Commission to support him in asking for a halt of demolition and to support the National Register designation. • Mrs. Katherine Brookins, a social anthropologist, who was trained in the study of comparative social systems suggested studying buildings is one way of looking at people's beliefs and a country's history. She told of a visit to Warsaw, Poland where most of the buildings were destroyed and are now being carefully restored. She raised the question of why American December 21, 1981 Page 7 0 9. Hearing of Visitors (continued) cities destroy their downtowns, and suggested that South Bend has lost 38 buildings through redevelopment where nothing has been built in their place. She felt this was a wasteful de- struction of property. 10. Announcements & Miscellaneous Matters - no report 11. Adjournment Mr. Nimtz made a motion for adjournment, Mr. Wasielewski seconded, passed unanimously. The meeting was adjourned at 10:40 p.m. • I• APPENDIX A rVIr 1Rh011R(ST1RflT11;lta near VS"1v, 502 West Washington Avenue 0 South Send, IN 46601 Telephone (219) 234-3441 December 18, 1981 Ns. Karen Ki emn ec Preservation Planner Historic Preservation Commission Room 1123 County City Building South Bend, IN 46601 Dear Karen: In response to your letter of December 12, 1981 concerning our interests in the preservation of the houses on Lincolnway East owned by Mr. Friedline and Mr. Panzica, Southbold Restorations' Board of Directors agreed on the following at our December 17th meeting: Southhold Restorations would be willing to try to market the houses for moving, in conjunction with Southold Heritage Foundation and the Edgewater Place Neighborhood Association., within the next year. The details of this marketing and the move would have to be worked out between the present owners, Southold heritage Foundation, the neighborhhod association, and ourselves, before any committments are made. If you have any questions, please call. Sincerely, Leslie J. Choitz Executive Director �3 APPENDIX B 10 16 West Southold Heritage Foundationn Avenue , Inc. South BendWashingto, Indiana 46601 Area Code 219 289-1066 December 17, 1981 OFFICERS F. Jay Nimtz Chairman of the Board Robert E. Soderberg President James A. Cook VicePresident Patricia B. Kyle Secretary L. James Perry Treasurer DIRECTORS Anne Abernethy Gaylen W. Alsop Clinton D. Bucher Floyd Carter Roland W. Chamblee, Jr. James A. Cook Nancy Doyle Herbert Herendeen ruse D. Huntington Richard Jensen Wellington D. Jones, III Patricia B. Kyle Charles Martin Dr. Josephine Murphy F. Jay Nimtz L. James Perry Ruth 1. Price Robert E. Soderberg Joann Sporleder Winifred Wulf Historic 'Preservation CoTn.T-,i s si on Karen L. Kiemnec Room 1123 (3ounth City Building South 3--nd , Indiana 46601 Dear Karen: In response to your letter of 12, December 81 concerning the Freidline/Panziceproperties along Lincolnwa7 East Southold H�Iritap:e Foundation is Torillingn to market the houses for a move. The staff would also pro -.ride financial counellin- and estimates of major inoving costs for rotpntiai movers. Board polio, now dictates that the owners of the structur-s -,,,r)u!,i be chn-Ted * fee not to exceed the cost of 'erm.olition. Tlealistic-Ily, several factors dec_--ase 'be lil-eli`:ood of. -ins any of these props rhes: 1. the deadline allows insufficient time; 2. high interest rates are Darticula-l-Tr irexing to 'he type of client that is R�,tr,,-cted to I house moves; several other homes are currently being marketed for moves; 4. these particular structures may ,.ot w -=-ant the hi -h moving expr-nse in a(ldition to rehab cost:;, especical 1 y- ,ziven the availability of low-cost housing in South Bend. CD ]a, -,t It is the staff's oT)inion 'hat, I _ 1, at best, -wo of the houses Jeffrey V. Gibney mi I -ht be moved: t' -p bungalo,..j at 601 -bemuse of its ch-.rTn,., -:rLd ExecutivAndrews Ie Director the duplex at 605 -because of its income T�)rodut cing noential. Dea Jean Administrative Assistant However, these structures h%ve specific lialbi�.itiev in ad," ition to �-.-�e four general conditions cil"e-d above. The bu_nc-p low's stone porch and chimney Tnay h,ve to be dismantled and re- assembled stone by stone; the ex-ense could be excessive for such a small hou-e. The duel -x needs extensive rehabbing, which .,ould discouri-7e not -n t4,�-.l investors. Through q11 of CEJ Member of: National Trust for Historic Preservation Historic Landmarks Foundation of Indiana the hnuses mi ht be salvagable were they available for a reasonpble price at their pre-.ent site, we are rot optomistic :,b,ut the ch,3nces for moving them. Sincerely, r'torXec6itive D ir APPENDIX C December 20, 3981 Karen L. Kiemec Preservation Planner Historic Preservation Commission Dear Karen, A major focus of the Edgewater Place Historic District is the preservation of the architectural integerety of the area. Consequently, our first priority in the Pmzica-Freidline matter is to retain and rehabilitate the structures in their present location. The arguments presented by the developers concerning the quality of the structures and the cost of rehabilitation, contain an element of truth. You are aware, I am sure, that the current condition of these structures is due, in no small part, to lack of proper attention and maintenance. Our second priority would be to allow demolition of the poorer houses but retain those of quality on site. The land thus vacated would then be available on which to locate those quality homes from the Monroe -Sample area,which'are scheduled for clearance. Third and last, if the land is to be cleared for development all of the salvageable houses, with priority given to 601 Lincolnway East, should be relocated within the neighborhood. In closing, we wish to make it clear that we are opposed to demolition by neglect. If our designation as an historic district, is to be more than words on paper, if the Commission is to prove ita committment to historic preservation, than a stand must be taken. The Historic District Committee would be available to help in any areas in which You feel our assistance is necessary. Sinc e1y, Gina DeLaruelle Chairperson Edgewater Place Historic District Committee Don Keim Charles Martin Committee Members s APPENDIX E crumlish/sporleder and associates architecture planning urban design 6 • 611 West co"axsouih band. Indiana 4601 219-234-9300 member firm e. design International Incorporated December 21 , 1981 Hon i Roger Parent Mayor, City of South Bend Office of the Mayor County -City Building Jefferson + Lafayette South Bend, IN 46601 RE: I.O.O. F. Building Dear Mayor Parent, A significant community resource is in clanger of being wasted. riven our economic situation and energy conscious times allowing this wou►d be a crying shame and not right. Please correct the error made. On behalf of our community I request that the instructions tc `he • demolition contractor, notice to proceed, be withdrawn. In addition, please take your former position of support for the building to cord 1ue on line. Any building with a floor area 'ratio of nine (9) right in the heart of downtown, of sound type I construction, reinforced concrete frame throughout with a energy efficient envelope, and potential for continued service should remain. Rehabilitation and adaptive use precedents are no longer isolated happenstances but are key to suc ;e_ s in redevelopment efforts in. all parts of the country. In addition, this is not any building. It has been deemed, with much studied significant. It carries the top rank position in the City's own survay of historic buildings and places. The State Historic Preservation Review Board is set to act on the nomination for listing in the National, Regtster of Historic Places. The matter is on the agenda for hearing at a meeting of the Review Board early nexi. year- (1982) . Also, as you may know, there area very _few buildings in South Bend with major architectural and people spaces that, compare with the I.O.O. F. 9th and 10th floor spaces, the banquet/ball room , the recreation room and the lodge hall, and certainly none ten (10) stories -high. The architecture of the building, a simplified merger of neo -gothic and art deco detailing, is very significant and attractive. The architects, Freyermuth and Maurer, were among the premier architects of our area and Freyermuth also served as Mayor. All this I'm sure you know. • Mayor Roger Parent City of South Bend • I.O.O. F . Building Decem6er 21, 1981 Page Two F-1 Please consid3r these additional facts. Allowing the building to stand presents the public with no major hazard to .its safety. Just last Thursday U. William Walter and Robert Placte of TRISCO SYSTEM, INC., building restoration specialists, looked at the building here in South Bend. There is no question that the terra cotta exterior has been allowed to deteriorate, but no major hazard exists. The building should be more closely inspected to this regard and particularly to identify and mark pieces that may be irreparably damaged due to delayed maintenance action and to assure that no critical area exists. This is a relatively simple and not costly operation and could. be undertaken immediately. Also the necessary terra cotta repair program could be undertaken next spring without any difficulty. And the alleged doubling or more of cost for this, terra cotta repair work is incorrect. The only cost extras would be for the additional facade inspection that could be undertaken immediately and for minor cost increases for escalation and higher wage rates due to the delay. Even at this the first class repair cost will be less than the cost of demolition. Specific information on this is available to you from U. William Walter at TRISCO . Another mistake should be corrected. It has been alleged that Transpo. • wants the I.O.O. F . site. Transpo does require some 40,000 square feet of clear land but as a matter of public record its preferences are for its present location , rectangt: lar configuration, with three or four bus loading lanes, "long" side running north -south. It seems the City has indicated a desire for frontage along Main St for possible commercial development so all of their present location apparently would not be available to Transpo. Taking these factors and the actual space needs program of Transpo into consideration along with the Rouse program for a possible Century Mall downtown the attached design study and site analysis of the area prepared by crumlish/sporleder and associates notes clearly the I.O.O. F . building is not in the way of developing an excellent Transpo downtown facility. The proposed scheme also creates a major downtown open space link axially relating Century Center with the Court House and with first Bank Center and River Bend Plaza. It also provides the City with commercial development along Main Street ,as desired. Indeed the I.O.O. F . building assists in strengthening the DOWNTOWN SOUTH BEND redevelopment intent. Thanks for your help and action on this important community matter. Sincerely, ~� Donald E. Sporleder, AIA cc: City Council Area Pian Commission Redevelopment Historic Preservation Commission \ APPENDIX F STATE of INDIANA DEPARTMENT OF M' ""URR.L RESOURCES JAMES M. RIDENOUR DIRECTOR Mr. Dennis Sellin Urban Mass Transit Administration 300 South Wacker Avenue Suite 1740 Chicago, Illinois 60606 Dear Mr. Sellin: K - December 2, 1981 INDIAIVAF OLTS, 46204 I am writing to confirm our conversation of December 2, 1981, regarding the Odd Fellows Building in.South Bend, Indiana. This structure may be impacted by a U.M.T.A. project. The State's position regard.ng.this building has not c;,anged since the determination of eligibility -:--, 1977. T Lc no -L believe t;v:t th:: 0,:d Fellows Building is eligible for incl'L�slot. _-i. the National Register eithe_ individually or as part of the West Washington Street Historic District or any other historic district. Sincerely, James M. Ridenour, State Historic Preservatioi_ Officer cc: The Honorable Roger parent, Mavor of South Fiend JMR/mb 'EQUAL OPPORTUNITY EMPLOYER" historic preservcommissiono of south bend and st. joseph county PRESERVATION PLANNER Job Description Description: ROOM 1123 COUNTY CITY BUILDING south bend, indiana 46601 (219 284.9798) Preservation Planner to direct all the activities and projects of the Historic Preservation Commission office of South Bend and St. Joseph County, Indiana and provide the management of technical services and architectural review. More specifically, the Planner will manage the functions of the office and its staff, collect and analyze data, compile survey cards for landmarks and districts, prepare the agenda for Commission meetings, keep a calender of events, prepare the budget and treasurer's report, do research and reference work, prepare reports and correspondence, assist the public to information pesired, and attend all Commission public meetings and caucuses. On Various occasions the Planner'wili represent the Commission at affairs in the community deemed appropriate and meaningful, and attend seminars, work- shops and conferences. —0 4d.ucational Requirements: Masters degree in architecture, architectural history, or preservation planning. Required Skills: 7 Knowledge of architectural styles and history; research and writing skills; so" knowledge on bookkeping and double entry accounting; typing ability; pro- ficiency in communicating with professional planners, architects, developers, etc. Additional Requirements: Must have driver's license, car, and photography equipment. Salary: $14,500 based upon education and experience. Working Relationships Reports to: The President of the Commission and/or the Vice -President and/or the Chairman of the appropriate committee. Supervises: All office staff and research assistants; conducts staff • meetings; coordinates work of consultants retained or hired by the Commission. El � ' X|. (CONTINUED) The Historic Preservation Planner shall be responsible and does agree to keep the Commission currently advised of the status of any claim or 0aims made against him or the Commission as a result of services performed under this Agreement, whether because of entering upon private property or from any other cause or reason. X||. Compliance with State and Other Laws The Historic Preservation planner specifically agrees that in performance of the services hereinafter enumerated that he will comply with any and all State, Federal, and local statutes, ordinances, and regulations. In ' Witness Whereof the Commission and the Historic Preservation Planner have executed this Agreement as of the date first written above. r Attest Executive Director St. Joseph County Area Plan Commission Witness: WYtnmss Historic Preservation CommYss*m.i of South Bend & St. Joseph County, Indiana ` RL#th Price, President BY: 'j<qX-'e4t Karen L. Kiemnec �� ~ V|| Changes The Commission may, from time to time, request changes in the scope of services of the Historic Preservation Planner to be performed under this Agreement. Such changes, including any increase or decrease in the amount o -F tFa Historic Preservation Planner's compensation, which are mutually agreed upon by and between the Commission and the Historic Preservation Planner, shall be incorporated in written amendments to this Agreement. V/||, Termination of Agreement for Cause if, through any cause, the Historic Preservation Planner shall hail to fulfill in timely and proper manner his obligations under this Agreement, or if the Historic Preservation Planner shall violate any of the covenants, agreements, or stipulations of this Agreement, the Commission shall there- upon have the right to terminate this Agreement by giving written notice t(, the Historic Preservation Planner of such termination and specifying the effective date thereof, at least five /51 days before the effective Oita of such termination. In that event, all finished or unfinished re- ports, information, photographs, documents, studies, drawings, maps or other information prepared for by the Historic Preservation Planner under this Agreement shall become the property of the Commission and the His- toric Preservation Planner shall be entitled to receive compensation in proportion to the amount of work hours completed. Nothwithstanding the above, the Historic Preservation Planner shall not Da relieved of liability to the Commission for damages sustained by the Commission by virtue of any breach of the Agreement by the Historic Pres- ervation Planner for the purpose of setoff until such time as the exact amount of damages due the Commission from the Historic Preservation Plan- ner are determined. IX. Termination for the Convenience of the Commission The Commission may terminate this Agreement at any time by giving written notice to the Historic Preservation Planner of such termination and specl- fy~ng the effective data thereof, at least fifteen (15) working days be- fc�rm the effective date of such termination. In that event" all finished or unfinished materials as.described in Section V||| above shall become -ho property of the Commission. If the Agreement is terminated by the Commission as provided herein, the Planner will be compensated for the amount of work performed up to the termination date, plus any accrued vacation time, plus an additional aroumt equivalent to compensation for two week's work. `- Termination for he Convenience of the Historic _ 'he Historic Preservation Planner may terminate this Agreement at any time by giving written notice to the Commission of such termination and specifying the effective date thereof, at least fifteen (15) working days Lefore the effective date of termination. In that event, all finished jr unfinished materials as described in Section V||| above shall become the property of the Commission. If the Agreement is terminated by the Historic Preservation Planner as -- provided herein, the Planner will be compensated for the amount of work performance up to the termination data, plus any accrued vacation time. X|. Responsibility for The Historic Preservation Planner shall be solely responsible for all damage to life and property due to the activities of the Historic Preser- vation Planner in connection with such services, and shall be soley responsible for all parts of his work, until the services under this Agree - mart cre declared accepted by the Commission. It is expressly understood 0at the Historic Preservation Planner shall indemnify and save harmless +-ha Commission from claims, suits, actions, damages, and costs of every name and description arising out of or resulting from the services of the Historic Preservation Planner under this Agreement, and such indemnity shall no'.- be limited by reason of enumeration of any insurance coverage, hi�.eYnaftar provided. T APPENDIX D +� AGREEMENT BETWEEN KAREN L. K|EMNEC AND HISTORIC PRESERVATION COMMISSION OF SOUTH BEND AND ST. JOSEPH COUNTY Regarding the provision of Historic Preservation Planner Services for the Historic Preservation Commission This Agreement, made and entered into this /- 1981 by and between the Historic Preservation Commission of South Band and 8t. Joseph County, Indiana, (hereinafter referred to as the Commission) and Karen L. KYemnec, whose permanent address is 532 W. Mishawaka Avenue, Mishawaka Indiana 46544 (hereinafter referred l. Scope f Services The Historic Preservation Planner agrees to do, perform, and carry out in a satisfactory and proper manner, as determined by the Commission, all those duties as mandated in the official job description (Sea Appendix A). Time of Performance - Hours and Place of Performance The Historic Preservation Planner's services shall commence on January l, 1982 upon execution of this Agreement and shall be completed by December 31, 1982 except as this Agreement may be extended or terminated in writing as provided for in Sections Vi||, IX, and % below. ~�- This Historic Preservation Planner's hours shall commence at 8:00 a.m. to 5:00 p.m., forty (40) hours per week, five (5) days per weak. The place of such services shall be in the offices of the Historic Preservation Commission in the County/City Building in South Bend, Indiana. Payment for Services Rendered The Commission agrees to pay the Historic Preservation Planner o sum not to excaed Fourtean Thousand and Five Hundred Dollars ($14,500.00) which shall be compensation for twelve (12) months. This payment will not include fringe benefits such as tax payment, Social Security, and insurance, but _ will include those "sick days// and a vacation period of ten (YD) days. In addition, the Historic Preservation Planner shall receive the normal com- pensation of Twenty Cents (20�) per mile, whenever she uses her car for business purposes (but not including to and from the office)' ~ }V. Copyright No reports, maps or other documents produced in whole or in part under this Agreement shall be the subject of an application for copyright on behalf of the Historic Preservation�Plannar. V. Any reports, information, photographs, documents, studies* drawings, maps �NNNr or other data given to or prepared by the Historic Preservation Planner under this Agreement and which shall be mass printed, circulated or sold shall not be made available to any individual or organization by the Planner until such material has been submitted to and accepted by the Historic � Preservation Commission. V|. Assignability This Agreement shall be non -assignable. |