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HomeMy WebLinkAboutDecember 1976HISTORIC PRESERVATION COMMISSION TOTAL BUDGET $11,425.00 Treasurer's Report December 20, 1976 ;,1976 Line Item budgeted Balance r, 119.1 Admin. Sec't/Research Asst. $4,000.00 -0- 212 Postage 300.00 7.49 213 Travel Expenses 600.00 9.49 215 Books 150.00 2.49 241 Printing, other than office supplies 400.00 -0- 242 Publication -of Legal Notices 200.00 -0- 243 Photography and Blue Prints 400.00 -0- 244 Stationery and Printing 125.00 5.05 252 Equipment 50.00 -0- 261 Legal Services 600.00 -0- 371 General Office Supplies 100.00 -0- 570 Dues and Subscriptions 150.00 2.80 263 Technical Assistance (survey) 4,350.00 -0- $11,425.00 $27.32 historic.. • ' 3:: ", '`��' t.•.; Vis- t i•"! �.t"7^: i?y' _ .'"J,.i.: ._q . Ssion, end an of south b d st "o • 1 seph. county ROOM 1923 COUNTY: CITY B111L,D1i1lG t �., `"t t t, t 1 , yr t _� j �•,, 1a`, i ! 9 I i ;`r.�,- - I 14 , -. -. - k,`south bend indiana 46601 • 1216 284-0768) �I i De �,{ .y,.{ i !-7 � 7 :✓Y';M1r 1"_o¢'J � 4 i 1}.... '1,,.�i.I m 'k �....."'� "'• - - c.. t.r.tat LJl(. L;'•1"Aee L.t �' r{: t - i.i S3 iy jr1,� t fi' 77 Y::," H'i:-;I'j_.•'r,l'II I.ij'1��jr�': g a co 6:" the .lett ommisbibn.'.s a JaYin ;`t7xiari Mr Yack. ljq p6r,leder, ec'; Wasiel eirski _77. Ax��',ry,, ,fir:•� '•�; �'= „�••( ::i:,.��°5tL 'Y izi,'--. �� ..•i. "rY7: i G.,,v'., mo ,........ and -t- p sed :urian' - tt uted,�'the: final: tre'± - - -- asurer., s report anal ,aske tt-bf:'the ;fo11 expenr3tuares: _ r,,.., Contrib ers _ .. ,..-. ting.? iiiemb., iP ` ? stork'. ZandbDrksFour dati ., an' of bfr kielsk A - t g? for fr t7O O alning , copi of Auto ` Taur Ma _...�? _._. :... ` : p ' . , Business Systems for supplies W.§& 36.27 December 20, 1976 Page 2 Rita Kopczynski - reimbursement for expenses incurred in reception for homeowners in plaquing ceremony 25.00 Rita Kopczynski for services rendered.for December 1,000.00 Mr. Oxian wanted clarification on the Makielski Art Shop expenditure and was informed that two copies of the Auto Tour Map were being framed for hanging in the office. Mr. Nimtz then moved that the Treasurer's report be accepted as submitted and the expenditures be approved for payment. Mr. Catanzarite seconded this motion and it passed unanimously. Ms. Davisson then asked Commission approval to have Belle Pendleton work for the Commission as a researcher on the City Survey. She proposed to employ her for ten days at a cost of $200. She said she had done very creditable work this summer for the Commission. Mr. Oxian asked how she could work on the City Survey and was informed by Ms. Kopczynski that there were about forty survey cards from the near northwest area that could have historical research done on these structures. Mr. Catanzarite wanted clarification on what funds would be used for payment. Ms: Davi- sson informed him that $1,000. of the $12,000 from the Community Devel- opment Funds for the City Survey were earmarked for "technical assistance" and Ms. Pendleton's payment would come fx-= this source. Mr. Nimtz made a motion that the Commission authorize Ms. Pendleton's employment. Ms. Davisson seconded this motion and it passed unanimously. Ms. Kopczynski then informed the Commission that she had had a discussion with Mr. Aker of the State Board of Accounts regarding the Commission's fiscal matters and she would very much like to meet with Mr. Catanzarite- about the budget and its accounting. 5. Correspondence Ms. Kopczynski reported that she had received confirmation and documentation from Mr. Gantz in regard to the $5,000 National Park Service grant. She read portions of this letter and reported to the Commission that payment would be made in the first part of January, 1977. She then reada letter received from R. A. Boehning, Chairman of the Indiana State Highway Commission regarding the "fault" in the roadway of US 31 at North Shore Boulevard about which Mr. Kline had previously spoken. It stated, in part, that a raised spot was found by their Division of Maintenance which, however, "does not appear to be a situation that would vibrate Mr. and Mrs. Gerald Kline's house." Their maintenance personnel will maintain a surveillance of this area and schedule an asphalt overlay next spring. Mr. Smith informed the Commission that he had. received a nice let= ter from Marsha Mullin thanking the Commission for the recommenda- tion that resulted in her obtaining the position of Museum Planner at the.Century Center. Mr. Oxian again questioned the work Ms. Pendleton would be doing December 20, 1976 Page 3' on the City Survey cards and Ms. Davissbn explained this to - him, remarking that she and Marsha Mullin had worked on histor- ical research during the summer. 6. Committee Reports City Survey In the absence of the chairman of this committee, a report on the City Survey was not forthcoming. Both Ms. Kopczynski and Ms. Da- visson felt that the issue of choosing an architect for the City Survey should not be drawn out any longer. It was remarked that this should be done before the first of the year. Mr. Smith voiced his opinion that another meeting should be held in this regard. There was quite a bit of discussion in this respect. Budget and Finance There was no report from this committee. Historic Districts Due to the absence of the chairman of this committee, Mr. Ted Was- ielewski, there was no report. Historic Landmarks Mr. Nimtz spoke about the fine plaquing ceremony;on December 15, - during the County Council session and remarked that, in his opin- ion, it was very successful. Mr. Oxian suggested that the two homeowners who did not attend the ceremony, Mr. James Kidder and Mr. Steve Fodrocy, be contacted regarding the disposition of their plaques. Mr. Mian voiced the need for a Landmarks Committee meeting regard- ing the Certificates of Appropriateness. He said he had been in -- touch with several homeowners who may want a change in their struc- tures. He suggested such a Certificate be written up and Mr. Russell Rothermel be contacted in this regard. Mr. Oxian then asked the Commission members if they had received and noted his comments and report of the National Trust convention. Ms. Davisson noted that it would be advisable to carry through on some of the ideas from this convention. Mr. Smith said he was especially interested.in Mr. Oxian's remarks on what had been done elsewhere in the area of facade easements. Mr. Oxian remarked that he had a list -- of five property owners who wished to come in and listen to tax bene- fits, on the state and federal levels. He mentioned that Ms. Ruth Price also wanted to participate in this. It was remarked that Galen Alsop had also done some preliminary work. Legal Mr. Nimtz informed the Commission that it is being sued by Mr. Walter Rinderle. The case was set for Wednesday, December 22, in December 20, 1976 Page 4 the Small Claims Court. He said.he had been in contact with - Mr. Roper, the attorney for Mr. Rinderle. The case was now re- set for.January 26, 1977, at 10:00 a.m. Mr. Nimtz next voiced his concerns with Mr. Jack Dunfee and Xr. Smith informed the Commission that he (Mr. Dunfee) had resigned from the Commission. He had received a letter from Mr. Dunfee asking that his services be terminated. Mr. Smith said.that - after talking with several of the Commission members it was de- cided.to accept Mr. Dunfee's resignation.effective December 31, 1976. Public Relations and Education Ms. Davisson spoke about the recent Near Northwest Neighborhood - Heritage Awareness program and stressed that it was most success- ful. She said the Commission had received the results of their survey of significant homes in the near northwest and about 40 survey cards had been completed. Ms. Davisson then informed.the Commission that she and Ms. Rita - Kopczynski have compiled a grant proposal applying to the Nation- al Trust for $4,800 matching funds to carry on the Commission's program of curriculum development in the area schools. She said the monies would be used to ---print a package of visual materials and the game, Architecture - American Style. Ms. Davisson had, brought copies of these materials and a prototype of the game to the meeting and explained their merits and,function. She said another part of this proposal involved a manual of local historical houses which have a description written about them. Ms. Sally Hen- dricks has also developed a package using felt pieces and the facades of homes. She said that Mr. Tom Schlereth of Notre Dame was in- volved in this enterprise and that one of his students, Mitzie Audette, haddone some historical research. Ms. Kopczynski, fur- thermore, had written a leaflet, "How to do the History of Your Home." Ms. Davisson then remarked that the office had received a number of letters of endorsement of this entire proposal; Ms. Ruth Price was very enthusiastic and it was stated that she had taken part of this to the National Trust. Mr. Smith asked if the Commission stood a good chance to have this proposal accepted by the National Trust and he was assured that it had good recommendations. Mr. Tom- Catanzarite then made a motion that the Commission present this pro- posal to the National Trust. Mr. F. Jay Nimtz seconded this and it passed unanimously. Standards and Historic Plan There was no report from this committee. Presidential Report Mr. Smith announced the reception of a letter of resignation by --- Ms. Joann Sporleder. Her resignation was accepted with great re- gret by Mr. Smith and members of the Commission. December 20, 1976 Page 5 Mr. Smith remarked that he had previously covered the letter sent. to him by Mr. Dunfee. He then remarked that he was still in favor of holding two meet- ings a month; one, the caucus meeting and the next week the re- gular meeting. He suggested that each member be questioned as to their preference. It was brought to the attention of Mr. Smith that Mr. Al Stivers would probably not be able to attend Monday night meetings due to previous -:commitments. Mr. Smith said he still favored the 2nd Monday in the month for a caucus and the third for the regular meeting. Old Business Ms. Kopezynski informed, the Commission that Mr. Tel Wasielewski will not be able to make it at all to tonight's meeting, because of the weather. Ms. Davisson was concerned that the Commission move along with the project (the designation of an architectural firm for the City Survey). She made a motion that each Commission member be contacted by telephone. Mr. Smith stated that he was in favor of having a special meeting or have a caucus. Mr. Catanzarite felt the Commission might run into some problems if the Commission ruled on this project this evening. Ms. Davisson then withdrew her - motion. There was a discussion on this matter. Mr. Smith instruct- ed staff to contact absent Commission members as to what night was - most acceptable for another meeting. It was suggested that a possi- bility was Thursday, December 30, or the caucus meeting date on the 10th of January, at 7:30 p.m. in the Area Plan Conference Room. New Business Mr. Oxian again spoke about the possibility of having a walking tour in South Bend when the National Trust has its Conference in Chicago in 1978. Mr. Smith felt the Public Relations and Education Committee should work on this project. Ms. Davisson mentioned that one of the end products of the Heritage Awareness pirogram done by Mr. Crumlish of the Near Northwest Neighborhood Association was a brochure with several walking tours outlined. And she explained that the Commission might develop something along these lines. She felt that perhaps the various neighborhoods could become involved. Mr. Oxian toll the Commission that it was not premature to think in terms of some Sunday tours of this nature. It was also suggested that the Commission work with the Chamber of Commerce, but Mr. Oxian stated that the Chamber had not been involvel in these tours, but that the League of Women Voters, and the local historical societies did work on such a project. It was suggested that Southhold might be interested, as well as the Park Avenue Association. He mentioned that after these walking tours, dinner was offered at an important place, such as, for instance, Tippecanoe Place. There was quite a little discussion about this and Ms. Davisson remarked that perhaps the Commission did not understand the amount of work that would go into such a venture. It was suggested that if the Commission commit itself to this project, that it must start early. Mr. Smith said - perhaps Audrey Conley of the Chamber could offer suggestions and per- haps the Century Center coull be visited. December. 20, 1976. Page 6 9. Hearing of Visitors There were no visitors at this meeting. 10. Announcements and Miscellaneous Matters No announcements nor miscellaneous matters. 11. Adjournment Mr. F. Jay Nimtz made a motion that the December meeting stand adjourned. Mr. Cantanzarite seconded. it and the meeting was adjourned at 8:35 p.m. by unanimous vote. SUBMITTED BY: Russell W. Rothermel, Secretary DRAFT PREPARED BY: Gertrud C. Gilbert Next Special Meeting Thursday, December 30, 1976 Area Plan Conference Room x+:30 p.m. NEXT REGULAR MEETING Monday, January 17; 1977 Conference Room - 323 Third Floor - County -City Building 7:30 p.m. December 30, 1976 Page 2 As there is no mention of proxy votes in --the by-laws, it was decided that, 1. Mr. Nimtz•examine revision of the by-laws to include such procedures, and, secondly, to vote on acceptance of this particular vote. Mr. Catanzarite made the motion to accept Mr. Rothermel's proxy vote. Mr. Stivers seconded this motion. There were seven aye votes and one abstention by Mr. Oxian. Ms. Davisson proceeded to make the motion to call for a vote on the choice of the Consultant. Mr. Stivers seconded this motion. The motion was carried unanimously. Ms. Davisson moved to accept the Crumlish/Sporleder & Associates bid with the Committee on the City Survey proceeding with negotiations and handling of the contract. Mr. Stivers seconded this motion. There was no discussion on the motion which was passed by six aye votes and two abstentions from Mr. Smith and Mr. Oxian. The City Survey Committee Chairperson, Mr. Ted Wasielewski, was in- structed to contact Crumlish/Sporleder & Associates. Mr. Nimtz called for adjournment. Mr. Wasielewski seconded this motion and the meeting was adjourned at 5:55 p.m. Drafted By: Rita M. Kopczynski Submitted By: Ted Wasielewski, City Survey Committee Chairperson historic preservatmi-on--co-m- mission January 14, 1977 TO: Commission Members FROM: Rita M. Kopczynski Due to the inclement weather, our cancelled caucus of January 10th, has been rescheduled to 7:00 p.m., prior to the 7:30 meeting, Monday, January 17th. As usual, we will caucus in., the Area Plan meeting room. CUUcuS Abt,,tLia 1. Discussion of replacement for Joanne Sporleder 2. Discussion of City Survey Meeting Agenda �OP