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HomeMy WebLinkAboutMay 1975historicpreservation commission of -south bend . and st.. joseph county _ ROOM 1123 COUNTY CITY• BUILDING _- - ' = _ ; ::-..; •. � -:._ `south bend, indiana 46601 (219,284-9798) - -- Regular Meeting - -:Conference Room C -.• _ Monday, .:. May. l2; 1975: ` _, _ __ _ - - _ Room 6-10 _ -- -_ . .;•7=34 -p.m. , ,'. = _ ' . County -City Builda.iig - • 1. Cali -to Order: 2 =Roll Call- :3. Approval. of Minutes _ _ _- .. �+. - Treasurer s - Report =:= Z, 5. Corresparidence Committee: Reports - _ -- - _Budget ' and. Finance - . Historic DistrictsJ. _ HistoricLandmarks'. Legal . - Public Re1.at ions ,arid Education' "Presidential ,Re ort :.... _ --Consultant's -Report:- 7,_--Old Business nsultant S ' ct�: n= _ele o = -_ Kresge Union Station _ Resolutions Humanities Meetings:Re rt po Historic-Prese'rvatiori Week' - R - Pla 14 s Resolutxoxis #1 an Nomination -and Survey Forms Annual Report AGENDA -2- 8. New Business 9. Hearing of Visitors 10. Announcements and Miscellaneous Matters 11. Adjourment historicp reservation commission of -south bend and st. joseph . county May 12, 1975 Page 2 $8028 each, totaling $2+.78 for theCommission's approval for payment. Mr. Rothermel ma v _ _ ed that these Iexpenses -be approved. Mr. Stivers seconded the motion and it passed unanimously. 5. Correspondence President -Smith distributed copies 'of the Indiana: Preserva- tionist and -brought -to the attention of -the Commission the many references to South Bend -and Mishawaka in its pages. He felt this was excellent exposure and publicity for the cause of historic preservation in this area. Ms. Schlereth reported'on a telephone conversation she had r had with Marsha Mullin. She is - a'graduate-'student in Museum Science and is -on the College Work'Study Program at Teras - Tech University. She had asked about-the.possibility of work- ing for the Commission during this summer. The'Commission would be obliged to pay only 200 of her full:salaxy or approx- imately $250. After some discussion -of how valuable-her're� search could be'to-the Commission, particularly to`-the�-Land-' marks' Committee doing work similar to'what Ms. _ Ryan had been -- doing, it 'was moved by Mr. Oxian that she" be qr_e' d. - Ms: Spor- leder seconded the motion and it was- passed`unanimously`.- It' was suggested that a contract be drawn-iip and that her salary could be paid from contractual services. Ms. Schlereth reported that the Mayor's office had -forwarded a letter from the Department of the Interior;- 'informing the `- Commission of Community Development Block Grant and 701`Plan- ning funds which might be used for the purpose of financing a local survey. Ms. Schlereth stated that she discussed this - communication with Mr. Hojnacki. He stated that he -could -not - commit any Community Development funds until d he offi- cial approval of the city's proposal from Washington: -He also directed her to see Mr. George Kruse in the-MACOG office; con- cerning 701 funds. This, -Ms. Schlereth reports._shie did,'and Mr. Kruse stated that it was the-city's`701 Planning funds which the communication was referring to. Under the federal guidelines, the city has to include provisions for -historic preservation in the use of 701 Planning --funds, and Mr.' Kruse` stated he would inform the mayor of thiswhenhe- returned his review of their proposal (which'did not include -any allocation for historic preservation). Mr. Niiitz stated that he -would take the communication from the -Department of the'Interior-with' him and talk with the mayor about getting some funds allocated. Ms.-Schlereth'reported that -letters, copies of'the "position papers," and programs had been sent to Congressman Bradenias,- Senator-.Hartke and Senator Bayh regarding'the-forthcoming Urban Conservation meetings-. She felt that they would -b6 -- interested in seeing how thie funded 'grant -from the Indiana- - Committee for the Humanities is being spent in the community. May 12, 1975 Page 3 President Smith referred to a letter, dated April 23, from Wendy Causon Schlereth regarding her contract termination and resignation as of June 30, 1975. Mr. Smith had many fine things to say about the value Ms. Schlereth has been to the work of the Commission. He referred to the favorable interview with Dr. Lois McMahon who was interested in the position under the same contractual basis as Ms. Schlereth. It was agreed that she be considered for the position. 6. Committee Reports Budget and Finance Mr. Oxian announced that he wants to call a meeting with - Messrs. Stivers and Catanzarite in order to draw up a bud- get which will be submitted to the County and City and ar- ranged to set a date following this evening's meeting. Historic Districts Mr. Nimtz reported that the attendance at the Firehouse meetings was somewhat sporatic, but the response of those in attendance had been of interest. He had no further report. Historic Landmarks Mr. Oxian reported that Mr. Braden of the Oddfellows Association wants their building declared an historic landmark. He also wants 905 West Colfax and 1205 Foster equally designated. The latter building should be so considered because it was the first totally electric house in the area. Mr. Nimtz felt there was nothing historically significant about the Colfax property. The Committee will investigate the Oddfellows building and make recommendations. Legal The Legal Committee had nothing to report. Public Relations and Education Ms. Schlereth reported that the public information flyers which the Commission had printed were distributed before - the last meeting in Chapin Park and would also be distri- buted before the second meeting at St. Paul's Church. Presidential Report President Smith had nothing to report. Consultant's Report Ms. Schlereth reported that -the typewriter is"in need of repair. She requested approval of such repair. May 12, 1975 Page 4 Ms. Sporleder so moved. Mr. Nimtz seconded and the motion was unanimously approved. Ms. Schlereth announced that the land use and zoning maps drawn up by Crumlish/Sporleder were received and she showed them to the Commission. 7. Old Business Crumlish/Sporleder Mr. Oxian reported that Crumlish/Sporleder were favorable to working in conjunction with Mr. Gaede from the very beginning of the survey for the county. Mr. Oxian remarked that they felt it was a good idea to get an outside perspective. They will draw up a contract for the use of the $5,000 to start the survey of the county, and a tentative contract for $25,000 for a survey of the city. There will be another meeting on Thurs- day at 5:00 p.m. with Crumlish/Sporleder and officers of the Commission. Kresge -Union Station Mr. Oxian reported that the results of the Common Council meet- ing was "we win one and we lose one." The National Bank sent a lawyer to the Council meeting to protest a declaration con- cerning the site of the former Kresge building. The matter was tabled. Action on the resolution to declare the Union Station an histor- ic landmark was favorable. Terry Miller was the only dissenting vote to a motion made by Mr. Nemeth and seconded by Mr. Parent. Historic Preservation Week President Smith announced that there would be an awards luncheon at Tippicanoe Place Tuesday, May 13th, and urged Commission mem- bers to attend. He suggested that the Commission might pick up the cost of the luncheon for any Commission member who wished to attend. Mr. Smith was heartened by the fine attendance at the Junior League's Showcase House on Navarre Street. He also said there was a good response on advance ticket sales for the Tour of Homes sponsored by Southhold Restorations, Inc. Plaques Mr. Smith said he had been in touch with the Michigan City Prison - and they would like to see some examples of plaques which the Com- mission might wish to use to designate landmarks. He said he is - in favor of a plaque similar to the one on the old American Bank Building. Mr. Oxian said Mrs. Ruth Price had several slides of Historical Plaques. Ms. Sporleder said the Commission should look into the ones done in Michigan for the Centennial which May 12, 1975 Page 5 were done in porcelain. Michigan City still would like to know exactly what the Commission has in mind before they estimate possible costs. Annual Report Mr. Stivers read a list of accomplishments of the Historic — Preservation Commission over the past year which Ms. Schler- eth had gleaned from past minutes. Mr. Oxian added that — Commission members had attended two conferences. Ms. Schler- eth suggested that an 82tt x 10" sheet of paper, folded into thirds, be used, along with sketches of the four landmarks which the County Commissioners approved by resolution. There was some discussion on who should receive a copy of the an- nual report. Mr. Smith instructed Mr. Stivers to prepare a prototype for the next meeting. Humanities Meetings Ms. Schlereth distributed copies of the flyers announcing the ICH meetings for West Washington, and noted that the only change was that Father Kennedy would not be present for the May meeting, but would be on the program in June instead. Darden Road Bridge Ms. Sporleder expressed concern over the increasing deter- ioration of the Darden Road Bridge. She said she and Mr. Oxian would try to talk to Mr. Larrison about the bridge. Nominations and Survey Forms Ms. Sporleder had nothing further to report on a possible survey form. She asked if the Commission should suggest a form for Crumlish/Sporieder's use during the survey or if the Commission should adopt the form which they use. Mr. Smith said they would discuss this with Crumlish/ Sporleder at the meeting on Thursday. Resolutions #1 and #2 It was suggested that the resolution numbers be changed -- to #2 and #3, given the fact that the Commission has al- ready passed one resolution. Mr. Smith noted that there has been no action on these resolutions and suggested they be tabled. Ms. Schlereth urged that they be given serious consideration since they have been pending for several months and the Commission was still operating without any official procedure. Ms. Sporleder said that the procedure for designating an historical landmark is cumbersome. After some discussion, it was decided that the districts May 12, 1975 Page 6 and- landmarks- committees would report'baek on their respective resolution at the next meeting. 8. New Business Consultant Replacement After d, discussion about the gizalif ications of Lois McMahon, Mr. Rothermel moved that'she be hired at half salary for the last two weeks `in June-aftd at full salary starting July 16t. `Mr.- Oxian'seconded this motion and the motion was passed unanimously. It was agreed that she be hired'on the same con- tractual basis as Ms. Schlereth. 9. Hearing of Visitors Mrs. Riedle, of the Northwest'-Pi-6perty'O�iriers Asso- ciation, spoke about a trash pick-up'in_the Park Avenue area. Mr. Smith suggested that Mrs; Ri6dle invite Mr. Jena, president of the -Northwest Property Owners Association, to attend a Commission meeting. 10. Announcements and Miscellaneous Matters There were no announcements. 11. Adjournment Mr. Nimtz moved that the meeting by adjourned. 'Mr. Rothezmel seconded the motion and it pass ed- unani- mously. The meeting was adjourned at 9:20 p.m. SUBMITTED BY: Russell Rothermel, Secretary DRAFT.PREPARED BY: G. Gilbert, Administrative Assistant NEXT REGULAR MEETING Monday, June 9, 1975 Conference Room C; Room 610' 6th Floor, County -City Building 7:30 -p.m. to historic. preservation commission May 28, 1975 Page 2 Special Meeting to resolve this discrepancy. The amount.,- for mount,for 11 weeks, would be $26+.00. Since the Commission ap- proved $250.00 for Ms. Mullin's services, this was only $1+.00 above that amount. Mr. Nimtz moved that this agree- ment to pay 30% be approved, subject to the County Commis- sioners' approval of Ms. Mullin's inclusion under Workman's Compensation. Ms. Davisson seconded the motion and it was passed unanimously. It was decided that Ms. Schlereth, and later, Ms. McMahon, be authorized as agent to sign Ms. Mal.lin's payroll time sheets. It was further discussed that she work with the Historic Landmarks Committee in the capacity of Research Assistant. 4. Discussion of Neighborhood Preservation Workshops A brochure from the U.S. Department of Housing and Urban Development, announcing a series of workshops, was passed around to Commission members. The nearest workshop is to be held in Chicago on June 16th and 17th. No Commission member expressed any intention of attending. 5. Discussion of letters from Brian Crumlish Mr. Oxian read a letter to the Commission which Brian Crum- lish wrote to the Commission, dated May 28, 1975, regarding the County Survey. There were two slight changes from pre- vious discussions with Mr. Crumlish and the Executive Com - mittee: 1. Mr. Crumlish is aiming for an August 1 comple- tion date, but the proposal reads completion by September lst. 2. Crumlish/Sporleder will bring in the Cleveland consultant for only two (2) meetings. Any additional trips would have to be funded by the Commission at a rate of $200. per day plus - expenses. Mr. Nimtz moved that the Commission accept the pro- visions outlined and directed the Executive Secretary to pre- pare a letter for Mr. Smith's signature to Crumlish/Sporleder informing them of the acceptance of their proposal. Mr. Ro- thermel seconded the motion. Messrs. Rothermel, Nimtz, Ox- ian, and Stivers and Ms. Davisson voted aye. Ms. Sporleder abstained. Mr. Oxian next read a letter from Brian Crumlish to Mr. Wil- liam Hojnacki, dated May 28, 1975, in regard to the City Survey. Mr. Rothermel moved that it be sent to Mr. Hojnacki. He also moved that copies of both letters be sent to the Common Council and the letter regarding the County Survey be sent to Mr. Hojnaeki. Mr. Stivers seconded this motion. The motion was passed with Ms. Sporleder abstaining. It was then decided to call a Special Meeting for the Commis- sion to meet with Mr. Gaede, the consultant from Cleveland, May 28, 1975 Page 3 when he'is'brought in by Crumlish/Sporleder at the'end of the second week of June. Ms. Davisson moved that a Special Meeting be called. Mr. Stivers seconded the motion and it was passed unanimously. 6. Discussion of Ordinance Ms. Sporleder asked what was being done about drafting anew ordinance. Mr. Nimtz responded that it had been tabled until after the primary elections. 7. Discussion of Guests for West Washington Meeting Mr. Oxian reported that Mrs. Riedle had talked to him about inviting two gentlemen from mortgage companies to attend the next West Washington tAiin meeting. He stated that at the last meeting much of the discussion from the floor was about financing and these two men could perhaps clear up some questions and problems. It was decided that since the roster of speakers had already been decided upon, these gentlemen.eould perhaps enter into the discus- sions informally but could,not be dficluded on the program. 8. Discussion of Budget Mr. Oxian declared that with the approval of Mr. Catan- zarite he prepared a budget for both the City and the - County. He quoted figures of $1+,000 for the City bud- get: $4,000. for half the salary for the Administrative Secretary and Research Assistant and $10,000. for Tech- nical Assistance for a City Survey. His budget for the County amounted, to $11,355.00 - $70.00 less than this year. He submitted an itemized budget listing those items in which there was an increase and one item that had a decrease from this year (attached). Mr. Nimtz moved that the budgets, as - outlined by Mr. Oxian, be approved and submitted to the pro- per authorities. Ms. Sporleder seconded the motion and it passed unanimously. 9. The meeting was adjourned at 7:55 P.M. SUBMITTED BY: Russell Rothermel, Secretary DRAFT PREPARED BY: Gertrud Gilbert, Administrative Assistant PROPOSED BUDGET FOR HISTORIC PRESERVATION COMMISSION FROM ST. JOSEPH COUNTY 1975 Line item requested Budgeted 1976 1976 Proposed Budget 119.1 Adm. Secy Research Asst. $3,600.00 in. 5% $180. $3,780.00 212 Postage 300.00 300.00 213 Traveling Expenses 500.00 in. 20% $100. 600.00 215 Books 150.00 150.00 241 Printing, other than office supplies 400.00 400.00 242 Publication of Legal Notices 50.00 in. 300% $150. 200.00 243 Photography and Blue Prints 400.00 400.00 244 Stationery and Printing 125.00 125.00 252 Equipment 50.00 50.00 261 Legal Services 600.00 600.00 371 General Office Supplies 100.00 100.00 570 Dues and Subscriptions 150.00 150.00 263 Technical Assistance (Survey) 5,000.00 de. 10% $500. 4,500.00 (we asked for $50,000.00) $11,425.00 $11,355.00 in.= increase de.= decrease