HomeMy WebLinkAboutAward Quote - Muessel Grove Public Restroom – Electric Work Proj No. 118-099B - Pemberton Davis Electric, Inc.
P HONE 574/ 235-9251
1316 C OUNTY-C ITY B UILDING
F AX 574/ 235-9171
227 W. J EFFERSON B OULEVARD
S OUTH B END,I NDIANA 46601-1830
C ITY OF S OUTH B END J AMES M UELLER,M AYOR
B OARD OF P UBLIC W ORKS
May 26, 2020
Mr. John Ferro
Pemberton Davis Electric, Inc.
916 E. McKinley Ave.
Mishawaka, IN 46545
jferro@pembertondavis.com
Public Restroom Electrical Work
Project No. 118-099B
Dear Mr. Ferro:
The Board of Public Works at its meeting held on May 26, 2020, awarded the above referenced
quotation to you in an amount, not to exceed $28,983.
Please forward the following documents in one submittal by June 9, 2020 to my attention for
Board of Public Works approval to lhensley@southbendin.gov:
1) One (1) signed original of the Contract (enclosed); and
2) Certificate of Insurance naming the City of South Bend as an additional insured.
If you have any further questions regarding this matter, please call this office at (574) 235-
9251.
Sincerely,
s/Linda M. Martin, Clerk
Enclosure
G ARY A. G ILOT E LIZABETH A. M ARADIK T HERESE J. D ORAU J ORDAN V. G ATHERS J OSEPH R. M OLNAR
BOARD OF PUBLIC WORKS
CITY OF SOUTH BEND, INDIANA
PUBLIC WORKS CONTRACT
THIS AGREEMENT, made and entered into this 26th Day of May, 2020, by and between,
Pemberton Davis Electric, Inc., 916 E. McKinley Ave., Mishawaka, IN 46545, HEREINAFTER
called the Contractor, and the Board of Public Works herein called the "Board".
WITNESSETH: That the Contractor covenants and agrees to make the following improvement,
as fully set out in the Request for Quotations, Standard Specifications, Special Provisions, Plans,
and Bid Proposals, all of which are set forth as a part of this Contract, for:
PROJECT NO. 118-099B
DESCRIPTION: MUESSEL GRK
COMPLETION DATE: SEE SPECIFICATIONS
AMOUNT: $29,983
FUNDING: 2018 TIF PARK BOND CAPITAL
The unit prices for this improvement were those prices as received and accepted by the Board on
the 20th Day of May, 2020.
The Contractor further agrees to notify the Engineer when this improvement is completed. This
notification shall be in the form of a Completion Affidavit, signed by the Contractor. Upon final
acceptance of the improvement by the Engineer, the Contractors final estimate will be presented
to the Board for final Payment with one (1) copy of the Completion Affidavit and one (1) copy of
a Waiver of Lien.
BOARD OF PUBLIC WORKS PEMBERTON DAVIS ELECTRIC,
INC.
Gary A. Gilot, President Elizabeth A. Maradik, Member Printed Name
Therese J. Dorau, Member Jordan V. Gathers, Member Signature
Joseph R. Molnar, Attest: Linda M. Martin,
Member Clerk
CERTIFICATION (To be completed if Contractor is a Corporation)
I,, certify that I am Secretary of the Corporation named as
Contractor herein; that who signed this Agreement on behalf of the Contractor
was then of said Corporation; that said agreement was duly signed for and in
behalf of said Corporation by authority of its governing body, and is within the scope of its
corporate powers.
Corporate
Secretary Seal
INTER-OFFICE MEMORANDUM
DEPARTMENT OF PUBLIC WORKS
VENUES PARKS & ARTS
TO:
Linda M. Martin, Clerk
Board of Public Works
FROM: Patrick Sherman/Alicia Czarnecki
SUBJECT: Muessel Grove Public Restroom: DFO PROJ-00000051
Electrical Work: Engineering Project 118-099B
DATE:05/20/2020
th
On Ma20, 2020, Venues Parks & Arts opened electronically submitted quotes for the above
project.
The quotes ranked as follows:
Company Base Quote Amount
2.Pemberton Davis Electric, Inc.$28,983.00
2.Michiana Contracting Inc.$29,700.00
Venues Parks & Artsrequests that these quote results are read during thepublic Board
of Public Works meeting on 05/26/2020. Venues Parks & Arts also recommends award of a
contract with base bid for $28,983.00 to the lowest responsive / responsible bidder, Pemberton
Davis Electric, Inc.
The Department of Public Works has appropriated sufficient funds within DFO PROJ-00000051
using the funding account string 452-11-206-289-444000.
Please call with any questions.
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BOARD OF PUBLIC WORKS
AGENDA ITEM REVIEW REQUEST FORM
Date05/20/2020
DepartmentEngineering/VPA
NameAlicia Czarnecki/Patrick Sherman
BPW Date05/26/2020Phone Extension5903
Required Prior to Submittal to Board
BPWAttorneyAttorney Name
Dept. AttorneyAttorney Name
Purchasing
Check the Appropriate Item Type Required for All Submissions
Professional Services AgreementContractProposal
Open Market ContractAmendment/Addendum Special Purchase, QPA
Bid OpeningBid AwardReq. to AdvertiseTitle Sheet
Quote OpeningQuote AwardReject Bids/Quotes
Proposal OpeningC/O & PCA No. PCA
Chg. Order, No. Traffic ControlResolution
Other: Ease./Encroach
Required Information
Company or Vendor NamePemberton DavisElectric, Inc.
YesIf Yes, Approved by Purchasing
New Vendor
No
MBEYes
MBE/WBE ContractorCompleted E-Verify Form Attached
WBE No
Project NameMuessel Grove Public RestroomElectricalWork
Project Number 118-099B
Funding Source2018 TIF Park Bond Capital
Account No.452-11-206-289-444000-PROJ00000051
Amount$2,983.00
Terms of ContractNTE
Purpose/Description_Provide and install all electricalitems for Public Restroom renovation at
Muessel Grove Park.______________
For Change Orders Only
$
Increase
Amount of
Decrease($)
Previous Amount$
%
Increase
Decrease(%)
Current Percent of Change:
New Amount$
%
Increase
Decrease(%)
Total Percent of Change:
TimeExtensionAmount:
New Completion Date:
P HONE 574/ 235-9251
1316 C OUNTY-C ITY B UILDING
F AX 574/ 235-9171
227 W. J EFFERSON B OULEVARD
S OUTH B END,I NDIANA 46601-1830
C ITY OF S OUTH B END J AMES M UELLER,M AYOR
B OARD OF P UBLIC W ORKS
May 26, 2020
Mr. Scott Kirkpatrick
Michiana Contracting Inc.
7843 Lilac Rd.
Plymouth, IN 46563
skirkpatrick@michianacontracting.com
Public Restroom Electrical Work
Project No. 118-099B
Dear Mr. Kirkpatrick:
The Board of Public Works, at its meeting held on May 26, 2020, awarded the above referenced
quotation to Pemberton Davis Electric, Inc. in an amount, not to exceed $28,983.
We thank you for bidding and hope you will bid with us again in the future.
If you have any further questions regarding this matter, please call this office at (574) 235-
9251.
Sincerely,
s/Linda M. Martin, Clerk
G ARY A. G ILOT E LIZABETH A. M ARADIK T HERESE J. D ORAU J ORDAN V. G ATHERS J OSEPH R. M OLNAR