HomeMy WebLinkAboutOpening of Bids - Main & Colfax Structure Repairs Proj No. 115-143BR - Golf Construction
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BOARD OF PUBLIC WORKS
AGENDA ITEM REVIEW REQUEST FORM
Date 05/20/2020
Department Public Works
Name Becca Plantz
BPW Date 05/26/2020 Phone Extension 5998
Review and Approval Required Prior to Submittal to Board
Diversity Compliance
Officer Name Michael Patton
and Inclusion Officer
BPW Attorney Attorney Name Clara McDaniels
Dept. Attorney Attorney Name
Purchasing
Check the Appropriate Item Type – Required for All Submissions
Professional Services AgreementContractProposal
Open Market Contract Amendment/Addendum Special Purchase, QPA
Bid Opening Bid Award Req. to Advertise Title Sheet
Quote Opening Quote Award Reject Bids/Quotes
Proposal OpeningC/O & PCA No. PCA
Chg. Order, No. Traffic Control Resolution
Other: Ease./Encroach
Required Information
Company or Vendor Name
Yes If Yes, Approved by Purchasing
New Vendor
No
MBE Yes
MBE/WBE Contractor Completed E-Verify Form Attached
WBE No
Project NameMain & Colfax Parking Structure Repairs 2020
Project Number 115-143BR
Funding Source Repairs & Maint. Services / Building R&M
Account No. 601-0460-645.36-01
Amount
Terms of ContractUnit Prices
Purpose/DescriptionSecond phase of structural repairs to the Main & Colfax Parking Structure.
For Change Orders Only
$
Increase
Amount of
Decrease ($ )
Previous Amount$
%
Increase
Decrease ( %)
Current Percent of Change:
New Amount $
%
Increase
Decrease ( %)
Total Percent of Change:
Time Extension Amount:
New Completion Date:
INTER-OFFICE MEMORANDUM
DEPARTMENT OF PUBLIC WORKS
DIVISION OF ENGINEERING
TO:
Linda M. Martin, Clerk
Board of Public Works
FROM: Rebecca Plantz, Project Engineer
SUBJECT:RejectProject No. 115-143B
Main and Colfax Parking Structure Repairs 2020
DATE:
April 22, 2020
On April 14, 2020, the Board of Public Works opened and read bids for the above project. I have
reviewed them and found that all bidders were missing one or more of the required attachments
for the Responsible Bidder Ordinance. Bidders will be offered to submit required documents to
become pre-qualified separate of the bid.
The bidders ranked as follows:
BidderBase BidAlternate 1Alternate 2Bid Total
1. Golf Acquisition Group LLC $456,910.00 $71,835.00 $9,900.00 $538,645.00
2. RAM Construction Services of
$485,983.00$72,006.00$3,190.00$561,179.00
Michigan, Inc.
3. DC Byers Co./Detroit Inc. $536,620.00 $56,670.00 $11,000.00 $604,290.00
4. Pullman SST, Inc. $541,608.00 $55,735.00 $10,560.00 $607,903.00
The Division of Engineering has reviewed the bid and recommends that the Board reject the bid.
The bid is more than the project budget. The project scope will be reevaluated and re-advertised
Please call with your questions (5998).
Enc. Bid Tabulation
6,500.001,300.001,100.001,275.003,800.006,500.00
41,000.0035,000.0022,650.0020,538.0015,425.0016,920.0023,600.0049,235.0010,560.0066,295.00
352,500.00
Bid Price
$ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $
$541,608.00$607,903.00
8.504.704.002.154.80
45.3070.5097.8010.00
Pullman SST, Inc.
650.00260.00
3,085.003,800.006,500.00
41,000.0035,000.00
Unit Price
$ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $
770.00
6,000.002,000.001,500.006,000.001,050.007,920.002,000.004,000.00
25,000.0020,000.0010,500.0018,880.0052,670.0011,000.0067,670.00
435,000.00
Bid Price
$ $ $ $ $ $ $ $ $ $ $ $ $
$ $ $ $
$536,620.00$604,290.00
7.007.002.203.202.305.00
40.0087.0050.00
200.00300.00
6,000.001,200.002,000.004,000.00
25,000.00
D.C. Byers Co. / Detroit Inc.
Unit Price
$ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $
8,250.001,530.001,650.001,650.009,936.002,500.004,451.003,190.00
30,000.0030,000.0016,000.0018,270.0013,910.0017,287.0067,555.0075,196.00
335,000.00
Bid Price
$ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $
of MI
2.762.932.951.45
32.0067.0087.0015.0011.00$485,983.00$561,179.00
825.00306.00
2,782.002,500.004,451.00
30,000.0030,000.00
Unit Price
RAM Construction Services
$ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $
2,500.001,250.001,100.001,500.002,800.005,425.009,900.00
15,000.0055,000.0020,000.0026,250.0025,000.0017,460.0026,550.0066,410.0081,735.00
262,500.00
Bid Price
$ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $
4.854.502.904.50
40.0052.5010.0010.00$456,910.00$538,645.00
250.00125.00250.00
5,000.002,800.005,425.00
15,000.0055,000.00
Unit Price
Golf Acquistion Group LLC
$ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $
115511
10
500210110150
5,0003,6005,9002,200
22,900
Quantity
Estimated
Main & Colfax Parking Structure Repairs 2020115-143BApril 14, 2020
LFLF
LSLSLSLS
SFSFSFSFSFSFSFSFSF
EA
Unit
Date:
Project Name:
Project Number:
Work Item
Base Bid Alternates
Contractor MobilizationContractor General RequirementsSlab Partial Depth RepairSlab Full Depth RepairHaunch RepairWall Repair Beam RepairTemperature PostTensioning Repair Repair Cove
Joint SealantRout and Seal CracksEpoxy Coating - RecoatDeck Coating @ Slab RepairsLine StripingFull Level Deck Coating RecoatLine Striping Full LevelRemove & Replace Wall Paint
123456789
10111213141516
Work
Item No.
WGI Bid Tabulation Base Bid TotalBase Bid + AlternatesTotals
Alternates Total
NOTICE TO BIDDERS
Notice is hereby given that the City of South Bend, Indiana, Board of Public Works will receive sealed
electronic bids at southbendin.gov/bids until 9:30 a.m., Local Time, on May 26, 2020 for the following:
Main & Colfax Parking Structure Repairs 2020
Project No. 115-143BR
The Title of the Bid and Project Number (where applicable) as described above must be included in the
subject line of the email to which you have attached your bid. The name of the company/vendor, address,
contact email address and phone number must be included in the body of the email. Detailed instructions
and information, including the link to the Reserved Mailbox for electronic bid submittals, is available at
southbendin.gov/bids.
Work includes structural repairs and improvements at the Main & Colfax Parking Structure in South Bend,
all more particularly described in plans and specifications prepared by WGI, phone 269-381-2222.
The Contract Documents are on file and available for public inspection or purchase commencing on the
first advertise date during regular working hours at American Reprographics Company (“ARC”, located at
1303 Northside Blvd., South Bend, Indiana, 46615), www.e-arc.com/location/south.bend/ (574) 287-2944,
toll free at (800) 783-7231. There will be a non-refundable charge for reproduction as set by ARC for every
set of documents for all bidders. Additionally, the Contract Documents will be available that same day for
inspection at MACIAF,212 W. Colfax Ave. South Bend, IN 46601.
Electronic bids must be on the City of South Bend Contractor’s Bid for Public Work Form, accompanied by
an electronic copy of a Bid Bond or Certified Check in the amount of not less than five percent (5%) of the
base bid plus any alternates. The awarded bidder will be required to send the original check or bid bond
via USPS.
Each bidder or contractor (hereinafter the contractor) must comply with “City of South Bend EEO
Contracting Provision Diversity Utilization” included in the specifications as to each construction trade it
intends to use on this construction contract and all other construction work (both federal and non-federal)
in the St. Joseph County area during the performance of this contract or subcontract. The contractor
commits itself to the goals for minority manpower and all other requirements, terms and conditions of these
bid conditions by submitting a properly sealed bid. Woman and Minority-Owned Business Enterprises
(W/MBE) are encouraged to respond to this notification. It is the sole responsibility of the potential bidder
to comply with all submission requirements applicable to the bidder in Section 6-63 of the Responsible
Bidder Ordinance no later than the date of the public bid opening. Please note: The City reserves the
right to request supplemental information provided by the bidder, and may also conduct random
inquiries of the bidder’s current and previous customers regardless of pre-qualified status.
through a Microsoft Live
A Pre-Bid Conference will be held on May 13, 2020 at 1:00 p.m., Local Time
Event at shorturl.at/B0356. Any questions about bidding conditions must be addressed to the Owner in
writing no later than May 21, 2020 by 5:00 p.m., Local Time.
The Board reserves the right to reject any or all bids or to accept a full or partial award of the bid or bids
which, in its judgment, will be to the best interests of the City of South Bend. If the Board elects to award
the base bid plus an alternate(s), the Board will look at the totality of the cost when determining the
lowest, responsive and responsible bid.
BOARD OF PUBLIC WORKS
Linda M. Martin, Clerk
Publish two (2) times:
May 1, 2020
May 8, 2020
DESCRIPTION
03/04/2020
ISSUED FOR BID
24183524.01MLLMLS
ISSUED FOR REBIDISSUED FOR BID
WGI
Wantman Group, Inc.
G001
DATE
04/24/202003/04/2020
Group, Inc. and are not to be reused or
The Drawings are the property of Wantmanreproduced without written permission from
ISSUED FOR
5136 Lovers LaneSuite 200
Kalamazoo, MI 49002P 269.381.2222
ISSUED FOR DATE
COVER SHEET &
PROJECT NO.DRAWN BYCHECKED BY DRAWING INDEX
REV. NO.
..
MEMBERMEMBER
DATEDATEDATE
(FOR REFERENCE ONLY)
THERESE J. DORAU
ELIZABETH A. MARADIK
AP101PAVEMENT MARKING LAYOUT - LEVEL 5
FUNCTIONAL DRAWINGS
CITY ENGINEER
CONSTRUCTION
X
MEMBERMEMBER
PRESIDENT
ADMINISTRATION & DESIGN
RESTORATION DRAWINGSG001COVER SHEET & DRAWING INDEXG002GENERAL NOTESGC001CONSTRUCTION PHASINGSR100BASEMENT LEVEL PLANSR101LEVEL 1 PLANSR102LEVEL 2 PLANSR103LEVEL 3 PLANSR104LEVEL 4 PLANSR105LEVEL
5 REPAIR PLANSR106LEVEL 6 PLANSR107LEVEL 7 PLANSR501CONCRETE REPAIR DETAILSSR511WATERPROOFING REPAIR DETAILS
SHEET INDEX
APPROVED BY BOARD OF PUBLIC WORKS REBECCA PLANTZ
DATE:JORDAN V. GATHERSJOSEPH R. MOLNARTOY VILLA
GARY A. GILOT RECOMMENDATION OF CITY STAFF KARA BOYLES, P.E.
LOCATION
PROJECT
Repairs 2020
City Project Number: 115-143BR
SITE MAP
WGI, INC5136 LOVERS LANESUITE 200
PARKING CONSULTANT / STRUCTURAL ENGINEER KALAMAZOO, MI 49002P: (269) 381-2222
Main & Colfax Parking Structure
PROJECTLOCATION
CITY OF SOUTH BEND, INDIANA
DEPARTMENT OF PUBLIC WORKS
PROJECT SEWERWATERTRAFFICSTREETOTHER
227 WEST JEFFERSON BLVD.,
OWNER CITY OF SOUTH BEND, INDIANADEPARTMENT OF PUBLIC WORKSSUITE 1316SOUTH BEND, INDIANA 46601P: (574) 235-9251
AREA MAP
NOTICE TO BIDDERS
Notice is hereby given that the City of South Bend, Indiana, Board of Public Works will receive sealed
electronic bids at southbendin.gov/bids until 9:30 a.m., Local Time, on May 26, 2020 for the following:
Main & Colfax Parking Structure Repairs 2020
Project No. 115-143BR
The Title of the Bid and Project Number (where applicable) as described above must be included in the
subject line of the email to which you have attached your bid. The name of the company/vendor, address,
contact email address and phone number must be included in the body of the email. Detailed instructions
and information, including the link to the Reserved Mailbox for electronic bid submittals, is available at
southbendin.gov/bids.
Work includes structural repairs and improvements at the Main & Colfax Parking Structure in South Bend,
all more particularly described in plans and specifications prepared by WGI, phone 269-381-2222.
The Contract Documents are on file and available for public inspection or purchase commencing on the
first advertise date during regular working hours at American Reprographics Company (“ARC”, located at
1303 Northside Blvd., South Bend, Indiana, 46615), www.e-arc.com/location/south.bend/ (574) 287-2944,
toll free at (800) 783-7231. There will be a non-refundable charge for reproduction as set by ARC for every
set of documents for all bidders. Additionally, the Contract Documents will be available that same day for
inspection at MACIAF, 212 W. Colfax Ave. South Bend, IN 46601.
Electronic bids must be on the City of South Bend Contractor’s Bid for Public Work Form, accompanied by
an electronic copy of a Bid Bond or Certified Check in the amount of not less than five percent (5%) of the
base bid plus any alternates. The awarded bidder will be required to send the original check or bid bond
via USPS.
Each bidder or contractor (hereinafter the contractor) must comply with “City of South Bend EEO
Contracting Provision Diversity Utilization” included in the specifications as to each construction trade it
intends to use on this construction contract and all other construction work (both federal and non-federal)
in the St. Joseph County area during the performance of this contract or subcontract. The contractor
commits itself to the goals for minority manpower and all other requirements, terms and conditions of these
bid conditions by submitting a properly sealed bid. Woman and Minority-Owned Business Enterprises
(W/MBE) are encouraged to respond to this notification. It is the sole responsibility of the potential bidder
to comply with all submission requirements applicable to the bidder in Section 6-63 of the Responsible
Bidder Ordinance no later than the date of the public bid opening. Please note: The City reserves the
right to request supplemental information provided by the bidder, and may also conduct random
inquiries of the bidder’s current and previous customers regardless of pre-qualified status.
A Pre-Bid Conference will be held on May 13, 2020 at 1:00 p.m., Local Time through a Microsoft Live
Event at shorturl.at/B0356. Any questions about bidding conditions must be addressed to the Owner in
writing no later than May 21, 2020 by 5:00 p.m., Local Time.
The Board reserves the right to reject any or all bids or to accept a full or partial award of the bid or bids
which, in its judgment, will be to the best interests of the City of South Bend. If the Board elects to award
the base bid plus an alternate(s), the Board will look at the totality of the cost when determining the
lowest, responsive and responsible bid.
BOARD OF PUBLIC WORKS
Linda M. Martin, Clerk
Publish two (2) times:
May 1, 2020
May 8, 2020
BOARD OF PUBLIC WORKS
AGENDA ITEM REVIEW REQUEST FORM
Date04/22/2020
Department Public Works
NameBecca Plantz
BPW Date04/28/2020Phone Extension5998
Review and Approval Required Prior to Submittal to Board
Diversity Compliance
Officer NameMichael Patton
and Inclusion Officer
BPWAttorneyAttorney NameClara McDaniels
Dept. AttorneyAttorney Name
Purchasing
Check the Appropriate Item Type –Required for All Submissions
Professional Services AgreementContractProposal
Open Market ContractAmendment/Addendum Special Purchase, QPA
Bid OpeningBid AwardReq. to AdvertiseTitle Sheet
Quote OpeningQuote AwardReject Bids/Quotes
Proposal OpeningC/O & PCA No. PCA
Chg. Order, No. Traffic ControlResolution
Other: Ease./Encroach
Required Information
Company or Vendor Name
YesIf Yes, Approved by Purchasing
New Vendor
No
MBEYes
MBE/WBE ContractorCompleted E-Verify Form Attached
WBE No
Project NameMain & Colfax Parking Structure Repairs 2020
Project Number 115-143B
Funding SourceRepairs & Maint. Services / Building R&M
Account No.601-0460-645.36-01
Amount
Terms of ContractUnit Prices
Purpose/DescriptionReject bids on the second phase of structural repairs to the Main & Colfax
Parking Structuredue to budget.
For Change Orders Only
$
Increase
Amount of
Decrease($)
Previous Amount$
%
Increase
Decrease(%)
Current Percent of Change:
New Amount$
%
Increase
Decrease(%)
Total Percent of Change:
Time ExtensionAmount:
New Completion Date: