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Home My WebLink About10/09/12 Board of Public Works AgendaCITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING October 9, 2012 — 9:30 a.m. Location: 1308 County -City Building South Bend, Indiana 46601 1. REVIEW OF MINUTES A. Agenda Review: September 20, 2012: Regular Meeting: September 25, 2012 B. Claims Review: October 2, 2012 2. OPENING AND AWARD OF QUOTATIONS — APPROVE CONTRACTS A. 27th Street Lift Station and CSO 39 Wet Well Slab Improvements - Project No. 112- 051 1. Funding: Wastewater Capital (642.0630.415.43.66) B. Roof Restoration Quote Package 1: Low Slope Roof— Project No. 112 -034 1. Funding: Water Works Capital (622.0640.415.42.02) 3. AWARD BIDS A. Water /Wastewater Treatment Chemicals — 2012/2014 1. Company: Multiple Companies 2. Amounts: Item Unit Price NTE No. Description Company Award Amount Chlorine — 2,000 Lb. Alexander Chemical I Tank Corp $360 /Ton $81,000 Chlorine — 150 Lb. Alexander Chemical 2 Cylinder Corp $62 /Cyl $9,300 3 Fluorisilicic Acid — 23% PVS Norwood Chemicals, Inc. $638 /Ton $165,880 4 Potassium Permanganate Alexander Chemical — 55 Lb. Pails Corp $3.45/lb $25,875 5 Blended Phosphate Watcon Sequestrant $1.99 /lbs $44,775 6 Solar Salt Cargill, Inc. $174 /Ton $52,200 7 Sulfur Dioxide — 2,000 Alexander Chemical Lb. Container Corp $550 /Ton $55,000 Dry Polymer Flocculent Polydyne, Inc. 8 — 50 / 55 Lb. Polyethylene Bag $1.58 /lb $189,600 Liquid Calcium Nitrate Alexander Chemical 9 Corp $1.99 /Gal $35,820 Sodium Hypochlorite — Alexander Chemical 10 12.5% Corp $0.89/Gal $26,700 GAR}' A. GILOT DONALD E. INKS KATHR }TN E. RODS MICHAEL C. MECHANI MART: W. NEAL Page 1 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING October 9, 2012 — 9:30 a.m. Location: 1308 County -City Building South Bend, Indiana 46601 3. Funding: Water Works /Wastewater Operations (620.0640.603.22.25/641.0630.793.65.06) 4. AWARD QUOTATION AND APPROVE CONTRACT A. 113 East Wayne Street and 301 South Michigan Street Streetscapes — Project No. 112 -056 1. Company: L.L. Geans Construction Company 2. Amount: $20,459.55 3. Funding: SBCDA TIF (420.4050.460.42.03) 5. PROJECT COMPLETION AFFIDAVIT A. Fire Station No. 3 Roof Replacement — Project No. 112 -014 1. Company: Lawmasters, Inc. 2. Final Contract Amount: $62,216 3. Funding: Fire Capital 6. REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS AND TITLE SHEET A. Main/Lafayette Corridor — Project No. 110 -058B 1. Funding: TBD (Subject to Funding) RESOLUTIONS A. No. 56 -2012 — A Resolution of the City of South Bend, Indiana Board of Public Works for the Disposal of Surplus Property 1. Description: Retirement of Police Officer — Gun B. No. 57 -2012 — A Resolution of the South Bend Board of Public Works on Disposal of Unfit and/or Obsolete Property 1. Description: Miscellaneous Equipment From the Century Center and the General Fund C. No. 58 -2012 — A Resolution of the South Bend Board of Public Works on Disposal of Unfit and/or Obsolete Property 1. Description: Items Identified During 2011 Asset Physical Inventory — Never Processed in Naviline System 8. AGREEMENTS /CONTRACTS /PROPOSALS /ADDENDA A. Service Agreement — People Link Staffing 1. Description: Temporary Employment Services — Division of Engineering 2. Amount: Hourly Rate Plus 37% 3. Funding: Engineering Personnel Services (101.0602.431.10.03) B. Special Purchase — Command Fire Apparatus GAR}' A. GILOT DONALD E. INKS KATHR }TN E. RODS MICHAEL C. MECHANI MART: W. NEAL Page 2 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING October 9, 2012 — 9:30 a.m. Location: 1308 County -City Building South Bend, Indiana 46601 1. Description: Purchase of Pre -Owned 1996 Pierce Lance Pumper Unit 2. Amount: $85,000 3. Funding: Fire Department Capital (288.0000.422.43.02) C. Professional Services — Short Elliott Hendrickson 1. Description: Pinhook Water Treatment Plant Efficiency Improvements — Final Design and Construction —Project No. 112 -062 2. Amount: $336,200 3. Funding: 2012 Revenue Bonds (623.0640.415.43.62) D. Amendment to the Addendum to the Master Agency Agreement — Supplement No. 2 — Redevelopment Commission Description: Downtown South Bend Curb and Sidewalk Repair — Additional Funds E. Customer Service Agreement Renewal — Integra 1. Description: Document Destruction and Shredding 2. Amount: $1,400 /Year — 2 Year Agreement 3. Funding: Department Operating Budgets (101.0801.421.39.89) F. Amendment to Professional Services Agreement — Keller Engineering, Inc. 1. Description: Additional Construction Services, and TCLP Waste Characterization and Manifest Approval by Grauvogel & Associates for Chapin Street Pedestrian Bridge Rehabilitation — Project No. 110 -025 2. Amount: $2,640 3. Funding: COIT (404.0602.431.36.09) G. Highway Utility Agreement — INDOT 1. Description: Relocation of Water and Sanitary Lines, and Installation of Street and Bridge Lights for US 31 2. Amount: $537,012 3. Funding: Major Moves ( Subject to Funding) H. Highway Utility Agreement — INDOT 1. Description: Relocation of Water and Sanitary Lines for US 31 2. Amount: $381,658 3. Funding: Major Moves ( Subject to Funding) I. Professional Services Agreement — Profits on Hold Productions, LLC 1. Description: Production of Commercials to Run on 311 Phone Systems while Caller is on Hold 2. Amount: $1,800 /yr. 3. Funding: Information Technology Operations (404.0617.461.32.04) 9. LICENSES AND PERMITS A. Street Closures 1. Applicant: Chapin Park Neighborhood GAR}' A. GILOT DONALD E. INKS KATHR }TN E. RODS MICHAEL C. MECHANI MART: W. NEAL Page 3 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING October 9, 2012 — 9:30 a.m. Location: 1308 County -City Building South Bend, Indiana 46601 a) Event: Chapin Park Halloween Block Party b) Location: Manitou from Park Avenue to Forest Avenue c) Date /Time: October 28, 2012: 12:00 p.m. to 7:00 p.m. d) Favorable Recommendations 2. Applicant: Bettie Williams a) Event: October Festival Block Party b) Location: Elmer Street from Lincoln Way West to Vassar Street c) Date /Time: October 27, 2012: 8:00 a.m. to 4:00 p.m. d) Favorable Recommendations 3. Applicant: Revelations Church of God in Christ a) Event: Fun Fair b) Location: Rush Street from Pennsylvania Avenue to Broadway Street c) Date /Time: October 13, 2012: 8:00 a.m. to 5:00 p.m. d) Favorable Recommendations B. Traffic Restriction 1. Applicant: Center for History a) Event: 2012 Cabin Days b) Location: Bartlett Street from Riverside Drive to Michigan Street — No Parking Except for School Buses c) Date /Time: October 16 through October 19, 2012: 7:00 a.m. to 2:30 p.m. d) Favorable Recommendations C. Encroachments /Revocable Permits 1. Applicant: Carl Kay Memorials a) Location: Main Street to Lafayette Boulevard Connector b) Description: Request to Encroach Upon Right of Way Acquired for this Project c) Favorable Recommendations D. Street Vacation 1. Applicant: Provident Ministry a) Location: Assumption Drive b) Description: Redevelop Site c) Favorable Recommendations 10. TRAFFIC CONTROL DEVICES A. New Installation - Handicapped Accessible Parking Space Signs 1. Locations: a) 2022 South Michigan Street b) 1001 South 21`1 Street 2. All criteria has been met B. New Installation — No Parking — Tow Zone GAR}' A. GILOT DONALD E. INKS KATHR }TN E. RODS MICHAEL C. MECHANI MART: W. NEAL Page 4 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING October 9, 2012 — 9:30 a.m. Location: 1308 County -City Building South Bend, Indiana 46601 1. Location: West Side of Esther Street: End of Residential Parking Zone to Hildreth Street 2. All criteria has been met C. On- Street Parking Request — Holladay Properties 1. Location: The Belfry: 644 Notre Dame Avenue 2. Request: To Reduce the Number of Off -Street Parking Spaces Required, by an Equal Number of On -Street Spaces Fronting the New Development D. Removal — No Parking 1. Location: Frances Street — Madison Street to Cedar Street (Both Sides) 2. All criteria has been met 11. CONSENT TO ANNEXATION AND WAIVER OF RIGHTS TO REMONSTRATE A. 51969 Ironwood Road — Water B. 18428 Chaucer Lane — Water and Sewer 12. RATIFY BONDS A. Contractor Bonds 1. Daugherty Construction —Approved on September 27, 2012 B. Excavation Bonds 1. Aspen Utility Contractors — Released October 9, 2012 2. Bradley Company, LLC —Approved on September 27, 2012 13. CLAIMS 14. PRIVILEGE OF THE FLOOR 15. ADJOURNMENT NOTICE FOR HEARING AND SIGHT IMPAIRED PERSONS Auxiliary Aid or Other Services are Available upon Request at No Charge. Please Give Reasonable Advance Request when Possible. GAR}' A. GILOT DONALD E. INKS KATHR }TN E. RODS MICHAEL C. MECHANI MART: W. NEAL Page 5