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Home My WebLink AboutChange Order No 2 & PCA - COSB Wayfinding Signage Program Phase 1 Proj No. 119-052R - Geograph Industries, Inc.1316 COUNTY -CITY BUILDING 227 W.JEFFERSON BOULEVARD SOUTH BEND, INDIANA 46601-1830 CITY OF SOUTH BEND JAMES MUELLER, MAYOR BOARD OF PUBLIC WORKS May 12, 2020 Mr. George Freudiger Geograph Industries, Inc. 475 Industrial Dr. Harrison, OH 45030 i?1.tIPLaHz_ec_a �>,: , .Pi ..illd col-n RE: Change Order No. 2 (Final)/Project Completion Affidavit COSB Wayfinding Signage Program Phase 1 — Project No. 119-052R Dear Mr. Freudiger: PHONE 574/235-9251 FAx 574/ 235-9171 The Board of Public Works, at its meeting held on May 12, 2020, approved the Final Change Order for this project, for a decrease of $1,686. The new Contract sum is $137,471. In addition, the Project Completion Affidavit for this project was approved in the amount of $137,471. Copies of the Change Order and Project Completion Affidavit are enclosed for your records. If you have any further questions regarding this matter, please call this office at (574) 235-9251. Sincerely, s/Linda M. Martin, Clerk Enclosures GARY A. GILOT ELIZABETH A. MARADIK THERESE J. DORAU JORDAN V. GATHERS JOSEPH R. MOLNAR CITY OFSOUTH INDIANA DEPARTMENT OF PUBLIC WORKS PROJECT CHANGE ORDER :, IDATE: / /202 -------- PROJECT CT INO, 11 g-,5 J PROJECT NAME: COSH a uindungS ugina -------- mmmmmmmmmmm CONTRACT TIE.: _/2'V2.0,19 CHANGE I I IE NO: 2 �IFuinai� SUBJECT OF CHANGE ORDER:, ;: IPCI 2'1 Deduct fcir lEiirninatirrg Break away Pole Eases (- 2,0Ql0.00), added-INortlha Arrow Stickers, 11 Panel, & B.- 00. a1111 uterns Completed substantlialky as planned. Bee attached Comparison of Estilmate for overruns and underruns„ The original contract sum Net change by previously authorized change orders The contract sum prior to this change order By this Change Order, the project amount is The new contract sum including this change order This Change Order represents a total change of Total change for entire project Original contracted completion date/time Eterisiion of date/time by previous change orders Date/time extension by this change order Nees cornplefion date/time IRAgm Aonctor• Bignati�iire � �&. WoMiReL Printed Dame and Tittle Ceograi,:)I i lindustdes, Inc.,I Company (Name 75 Industrial IDrive Address Harrison, 01H 45030 City, State, Zip t 9,15 ..gg ,00 Increased Decreased..... ........ 10110 ._............................:i,6181 ..:...,,_ ,,,,,.1 -7 t 1i . fl .............................................. 1.21 BOARD OF Approved Date: May 12, 2020 1:1610 71Z•]01 110:30[fiex•]NW Gary A. Gilot, President Therese J. Doran, Member Elizabeth A. Maradik, Member Joseph R. Molnar, Member Jordan V. Gathers, Member ATTEST: eZ11aa cW7271/ Linda M. Martin, Clerk CITYIP SOUTH BEND, IIINIDIIAINA. " BOARD OF PUBLIC WORKS PROJECT C01MIPILIETION AFFIDAVIT P° PROJECT NAMECOSI[� Wa fiirndiiin SI na e Piro irarn _ Phase Lase If. t PROJECT NO "119--0521R FINAL COST $137,471..00 CONTRACT SIGNED 827/20/9 MAINTENANCE CIE AGREEMENT IENDS IFabi1cation and iirnstalllation of wayfiirndiing siignage iincludirng concrete footings, fourndaliions and PROJECT DESCRIPTIONsiidewalll� ms air within the Cii of Soantln 13end ICI . IT ES T: The work under the above contract between the City of South Bend and the undersigned contractor having been completed, the City of South Bend, its officials and agents are hereby released from all claims and demands whatsoever arising under or by such contract, and that the contractor performed the work within the scope of the Specifications and Standards of the City of South Bend which were a part of the above Contract. :.. .. ad ifnlius ,,,,,,, ,,„ dayti°.nf� ��, . , . ;�, Oeo graph Industries, Inc. Company Name ........................ Siigniatu ire 475Industrial Drive Company Address ... d::: II.:„;.':.......................................................................... r,Iidirnt td INarnre;n Harrison, OH 4503 City, State, Zip ;< WITNESSES: Before me, the undersigned Notary PuD!ic in and for said coun" and s peared " , [' , 4` j�� C%�?` At r the of rnr,, I S„x" of Oh My �s;: ""., y . 9 NotarySigirm, My Commission Expire County- dence . .............. . .. . If the Contractor is a corporation, following Secretary-oa signedwho this release on behalf o, the contractor or + " then 6 of said Corporation; that said release was duly signed for and on behalf of said jo.rporafi;,by Aulholrity of' its governing body, _an1 is within the scope of corporate powers: Se t+ 4ott in DEPARTMENT OF PUBLIC WORKS APPROVAL This project is acceptable for final approval and we recommend to the Board of Public Works that it be ordained so. %� 1/� ate: 05/06/2020 m................. ................................................................................. I Ionstiru icC« 1lairnage11' PUBLICBOARD OF L May 12, 2020 BOARD OF PLBLIC WORKS Gary A. Gilot, President n _ T1,—se J. D—n, Member Elmbeth A. Maredik, Member Jordan V. Gathers, Member AI" PEST: Joseph IL Molnar, Member eelmi CAO"ry t Linda M. Martin, Clerk Project Number: 119-052R DEPARTMENT OF PUBLIC WORKS DIVISION OF ENGINEERING COSB Wayfinding Signage Program - Phase 1 2 Project Name: Change Order #: _ DATE INITIATED: 5/4/2020 BPW DATE: Brief Summary of Change Order; (Construction Change, Alternative, Substitution, Differing Instructions, Out of Scope, Etc.). Cost Deduct for Eliminating Break Away Pole Bases (-$2,000.00). Added 8-North Arrow Stickers, 1-Kiosk Panel, & 8-City-Center Stickers ($314.00). Attachments: (List documents support change — required) Contractor Cost. Amount of El Increase / ODecrease: $-1 ,686.00 Previously approved Change Order(s): $ 0 Current Percent of Change: -1.21 New Total Amount: $ 137,471.00 Total Percent of Change: -1.21 Funding Secured From: (filled out by PM) RECOMMENDED BY: Josh Ehmer Project Inspector (Print Name) REVIEWED BY: Toy Villa Construction Manager (Print Name) APPROVED BY: Engineering Project Manager (Print Name) APPROVED BY: Categories (Pick One): 0 Scope of Work ❑ Differing Site Conditions, Changed Conditions ❑ Conflicted Specifications and Drawings ❑ Failed Materials ❑ Error ❑ Omission ❑ Final Quantity Adjustment 11 (Signature) (Signature) (Signature) 5/6/2020 (Date) 5m6i2020 (ware) (care) City Engineer (Print Name) (Signature) (uate) BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Date 05/06/2020 Name Toy Villa Department Engineering BPW Date 05/012/2020 Phone Extension 5920 BPW Attorne, Required Prior to Submittal to Board Attorney Name Dept. Attorney ❑ Attorney Name Purchasing ❑ Check the Appropriate Item Type — Re wired or All Submissions ❑ Professional Services Agreement ❑ Contract ❑ Proposal ❑ Open Market Contract ❑ Amendment/Addendum ❑ Special Purchase, QPA ❑ Bid Opening ❑ Bid Award ❑ Req. to Advertise ❑ Title Sheet ❑ Quote Opening ❑ Quote Award ❑ Reject Bids/Quotes ❑ Proposal Opening ® C/O & PCA ❑ PCA No.2 Final ❑ Chg. Order, No. ❑ Traffic Control ❑ Resolution I-1 Other: I -I Ease./Encroach Information Company or Vendor Name Geograph Industries, Inc New Vendor ❑ Yes ❑ If Yes, Approved by Purchasing ® No MBE/WBE Contractor ❑ MBE Completed E-Verify Form Attached ❑ Yes No Project Name City of South Bend Wayfinding Signage Program - Phase 1 Project Number 119-052R West Washington TIF ($10,000.00) River East TIF ($30,000.00) River West TIF ($25,700.00) Funding Source Professional Services (rest of amount) 324-1050-460-42-03 ($10,000.00) 429-1050-460-42-03 ($30,000.00) 422-1050-460-42-03 ($25,700.00) Account No. 217-0602-367-31-06 (rest of amount) Amount Terms of Contract Purpose/Description Project Closeout For Change Orders Onlv Amount of Previous Amount lei Current Percent of Change: New Amount Increase $ 0 Decrease ($1,686.000 $ 139,157.00 Increase _ Decrease $ 137,471.00 Increase 0% 1.21% Total Percent of Change: Decrease (1.21%) Time Extension Amount: New Completion Date: 1/24/2020