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Home My WebLink AboutNotice of Intent - Muessel Grove Bathroom Renovation - VPA Internal Workforce INTER-OFFICE MEMORANDUM DEPARTMENT OF PUBLIC WORKS VENUES PARKS & ARTS TO: Linda M. Martin, Clerk Board of Public Works FROM: Patrick Sherman SUBJECT: Muessel Grove Bathroom Renovation DATE: 04/22/2020 th On June 11, 2019, the Board of Public Works received bids for the above project. We received one bid for $425,000. The bid was determined to be higher than the budget available for the project and the bid was rejected. The project was re-scoped and then put out for public bid again with bids th , 2019. The lowest bid received was $375,000, which was again well above received on October 8 the available budget. Venues Parks & Arts would still like to pursue the project and has determined that it can perform the work with its own workforce pursuant to Indiana Code 36-1-12-3. VPA has demonstrated the skills, training, and expertise to carry out the public work. We will still contract out, through quotes send to the Board of Public Works, the plumbing and electrical trade portions of the project. We estimate the savings to be approximately $217,000 to do the work in this way. This would enable us to still complete the project whereas we would not have been able to do it otherwise. The breakdown of the work is estimated as follows: Contracted portionEstimated Amount Plumbing work $75,000 Electrical work $25,000 CMU Work $10,000 Total Contracted$110,000 Internally Performed Estimated Amount Materials $17,900 Labor $26,700 Equipment$3,750 Total Internal $48,350 Total for project $158,350 We believe that it is in the public interest for Venues Parks & Arts to perform this project with its own workforce and ask for the Board’s approval. With the Board’s approval, we will publish our intent to do so as required by IC 36-1-12-3. Thank you, and feel free to let me know if you have any questions. Patrick Sherman Project Manager, Venues Parks & Arts NOTICE OF INTENT Pursuant to Indiana Code 36-1-12-3 and Indiana Code 5-3- through its Board of Public Works, herby posts notice of its intent to perform the following bathroom renovation project with its own qualified workforce that is estimated to cost more than $100,000 during the summer of 2020: Muessel Grove Public Bathroom Renovation- $158,350.00 A public meeting will be held at 9:30 a.m. on April 28, 2020 via a virtually accessible ink available at https://southbendin.gov/board/public-works/, whereby the intended public work will be discussed along with the legal justification for the City performing this public work. BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Date 04/22/2020 Department VPA Name Patrick Sherman BPW Date 04/28/2020 Phone Extension 5601 Review and Approval Required Prior to Submittal to Board Diversity Compliance Officer Name and Inclusion Officer BPW Attorney Attorney Name Clara McDaniels Dept. Attorney Attorney Name Clara McDaniels Purchasing Michael Schmidt Check the Appropriate Item Type – Required for All Submissions Professional Services Agreement Contract Proposal Open Market Contract Amendment/Addendum Special Purchase, QPA Bid Opening Bid Award Req. to Advertise Title Sheet Quote Opening Quote Award Reject Bids/Quotes Proposal OpeningC/O & PCA No. PCA Chg. Order, No. Traffic Control Resolution Other: Notice of Intent to do Ease./Encroach work with own workforce Required Information Company or Vendor Name VPA internal workforce Yes If Yes, Approved by Purchasing New Vendor No MBE Yes MBE/WBE Contractor Completed E-Verify Form Attached WBE No Project NameMuessel Grove Public Restroom Project Number 118-099 Funding Source Park Bond Series I, TIF Park Bond Account No. 471-1137-452.42-01, 452-1101-452.42-01 Amount Approximately $160,000 Terms of ContractN/A Purpose/Description_Memo to the Board to request approval to perform a public work with the City’s own workforce pursuant to Indiana Code 36-1-12-3 For Change Orders Only $ Increase Amount of Decrease ($ ) Previous Amount$ % Increase Decrease ( %) Current Percent of Change: New Amount $ % Increase Decrease ( %) Total Percent of Change: Time Extension Amount: New Completion Date: