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Home My WebLink About04282020 Revised Board of Works AgendaCITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING April 28, 2020 – 9:30 a.m. Location: Live Streamed at https://tinyurl.com/BPW-04282020 GARY A. GILOT ELIZABETH A. MARADIK THERESE J. DORAU JORDAN V. GATHERS JOSEPH R. MOLNAR Page 1 1. REVIEW OF MINUTES A. Regular Meeting of April 14, 2020 2. NOTICE OF INTENT TO SELF PERFORM A. Muessel Grove Bathroom Renovation Project 1. Description: Venues, Parks and Arts to Self-Perform with its Own Qualified Workforce 2. Amount: $158,350 3. Funding: Park Bond Series I, TIF Park Bond (471.1137.452.42.01; 452.1101.452.42.01) B. 2020 Annual Paving Program 1. Description: City to Self-Perform with its Own Qualified Workforce 2. Amount: a) Angela Blvd. (Lafayette Blvd. to Northshore Dr.): $113,559.83 b) Prast St. (Ardmore Trail to Bendix Dr.): $116,749 3. Funding: MVH (202.0619.431.31.06) 3. OPENING OF QUOTATIONS A. Century Center North Restroom Renovations – Project No. 118-104CR 1. Funding: Hotel Motel Tax Fund (7304.42010.000.0099) 4. AWARD BIDS AND APPROVE CONTRACTS A. Washington Street Improvements – Project No. 118-105 1. Company: Walsh & Kelly, Inc. 2. Amount: $377,900 3. Funding: RWDA TIF (324.1050.460.42.03) B. Press Ganey Administration Building Site Improvements – Project No. 119-061 1. Company: Majority Builders, Inc. 2. Amount: $893,311.94; Base Bid, Plus Alternates A, B, C (Reject D) 3. Funding: RWDA TIF (324.1050.460.42.01) C. 2020 Street and Sewer Department Materials – Project No. 120-005 1. Company: Ozinga Ready Mix a) Amount: Division B: $594,143.75 2. Company: Walsh & Kelly, Inc. a) Amount: Division C: $195,250 3. Company: Ferguson Waterworks a) Amount: Division D: $169,050; Division G: $25,298.30 4. Reject and Re-advertise Divisions A and I; No Bids received for Divisions E, F, and H, will pursue Open Market 5. Funding: Streets, Curb & Sidewalk, Sewer Concrete, Sewer Ins., Water CITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING April 28, 2020 – 9:30 a.m. Location: Live Streamed at https://tinyurl.com/BPW-04282020 GARY A. GILOT ELIZABETH A. MARADIK THERESE J. DORAU JORDAN V. GATHERS JOSEPH R. MOLNAR Page 2 Works, Parks, MVH (202.0607.431.22.24/.30/.40/23.02/.03/.20/.40/39.89; 641.0621.792.22.24/23.02/.03/.04; 202.0619.431.23.03/.24; 641.0625.792.22.24/23.04; 640.0620.811.22.24/23.04; 620.0640.606.23.30; 201.1101.452.39.89; 266.0607.431.22.30; 266.0607.431.23.02) D. Water Treatment Chemicals 2020-2021 1. Company: Alexander Chemical Corp. (1) Item Nos. 4, 7, 9, and 10 2. Company: Kemira 1) Item No. 3 3. Company: JCI Jones Chemical, Inc. 2) Item No. 1, and 2 4. Company: Watcon Inc. 3) Item No. 6 5. Company: Chemical Services 4) Item No. 5 6. Company: Hawkins, Inc. 5) Item No. 11, and 12 7. Company: Polydyne, Inc. 6) Item No. 8 8. Company: Shaner Wastewater Products, Inc. 7) Item No. 13 9. Amounts: Unit Bid Prices; Non-Bid Chemicals will Default to the Open Market 10. Funding: Various Operational Budgets 5. AWARD QUOTATIONS AND APPROVE CONTRACTS A. 2020 Tree and Stump Removal – Project No. 120-002 1. Company: K & R Tree Services, LLC 2. Amount: $49,875.12 3. Funding: MVH (202.0619.431.31.06) B. 2020 Lamppost Program – Project No. 120-007 1. Company: Gama Sonic USA, Inc. 2. Amount: $49,497.30 3. Funding: COIT (404.0602.431.22.40) 6. REJECT BIDS AND RE-ADVERTISE A. Main & Colfax Parking Structure Repairs 2020 – Project No. 115-143B 1. Approve Revised Title Sheet 2. Funding: Building Repairs & Maintenance Services (601.0460.645.36.01) CITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING April 28, 2020 – 9:30 a.m. Location: Live Streamed at https://tinyurl.com/BPW-04282020 GARY A. GILOT ELIZABETH A. MARADIK THERESE J. DORAU JORDAN V. GATHERS JOSEPH R. MOLNAR Page 3 7. CHANGE ORDERS A. Fire Station Nos. 3 & 6 Renovations – Project No. 118-047 1. Company: Gibson-Lewis, LLC. 2. Change Order No.: 2 3. Increase Amount: $28,560 4. Percent of Increase: 3.08% 5. Total Percent of Change: (14.73%) 6. Revised Contract Amount: $955,060 7. Funding: Fire Capital Improvements (287.0902.422.42.02) 8. CHANGE ORDERS AND PROJECT COMPLETION AFFIDAVITS A. Gemini Site Improvements – Project No. 119-043 1. Company: Rieth-Riley Construction Co., Inc. 2. Change Order No.: 1 3. Decrease Amount: ($15,888) 4. Percent of Decrease: (2.59%) 5. Final Contract Amount: $598,563.28 6. Funding: WWDA TIF (422.1050.460.42.02) B. Edison Well No. 3A Rehabilitation – Project No. 119-097 1. Company: Peerless Midwest, Inc. 2. Change Order No.: 1 3. Decrease Amount: ($4,550) 4. Percent of Decrease: (7.30%) 5. Final Contract Amount: $62,350 6. Funding: Water Works Other Professional Services (620.0640.602.31.06) 9. REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS A. 2020 Community Crossings – Project No. 120-012 1. Funding: LRSA (251.0608.431.31.06) B. 2020 Contractor Paving – Project No. 120-030 1. Funding: LRSA (251.0608.431.31.06) 10. AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA A. Contract for Services 1. Company: Greater Impact Lawn Care a) Description: 2020 Lawn Maintenance & Mentorship Program, Package A (1) Amount: $30/Lot for 93 Lots: NTE $16,500 b) Description: 2020 Lawn Maintenance & Mentorship Program, Package B (1) Amount: NTE $50,000 for All Cemetery Properties 2. Company: Kennedy Expressline, Inc. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING April 28, 2020 – 9:30 a.m. Location: Live Streamed at https://tinyurl.com/BPW-04282020 GARY A. GILOT ELIZABETH A. MARADIK THERESE J. DORAU JORDAN V. GATHERS JOSEPH R. MOLNAR Page 4 a) Description: 2020 Lawn Maintenance & Mentorship Program, Package A (1) Amount: $30/Lot for 21 Lots: NTE $3,500 3. Funding: VPA Maintenance (201.1101.452.39.89) B. Professional Services Agreement – Mikolajewski & Associates, Inc. 1. Description: COVID Isolation Quarantine Center Security Services 2. Amount: NTE $152,640; April 16, 2020 to June 15, 2020; Allows for 30 Day Extension to July 15, 2020 3. Funding: EDIT (408.0401.415.39.30) C. Amendment No. 2 to Agreement – Abonmarche Consultants, Inc. 1. Description: Prepare Re-Bid Documents for Eagle Way Sewer Extension 2. Amount: $2,790 3. Funding: RWDA TIF (324.1050.460.31.02) D. QPA Purchase – National Auto Fleet Group and Sourcewell 1. Description: One (1) 2020 Chrysler Pacifica Hybrid Vehicle for the Office of Sustainability 2. Amount: $42,022 3. Funding: Grant subject to Common Council Approval (217.0616.419.43.02) E. Professional Services Agreement – Government Finance Officers Association 1. Description: Assist with Procurement of a Code Enforcement Software System Provider and Implementation Partner 2. Amount: $34,000 3. Funding: IT Operations (279.0672.415.36.04) F. Professional Services Agreement - EnviroSolutions 1. Description: Water Works Semiannual Groundwater Sampling and Reporting 2. Amount: $14,790 3. Funding: Water Works Operations (620.0640.602.31.06) G. Temporary Access Agreement – Rescue Incorporated d/b/a Hope Ministries 1. Description: No Cost Use of Paved Area at 510 S. Main Street for Meal Provision During COVID H. Professional Services Agreement – Ciorba Group, Inc. 1. Description: Design Services for Southern Gateway Bridge Beautification Project 2. Amount: $12,095 3. Funding: Engineering Professional Services (101.0602.431.31.06) I. Special Purchase Agreement – SealMaster Indianapolis, LLC 1. Description: Substantial Government Savings Purchase of Crack Seal Material in Exchange for use of Crack Sealing Machine 2. Amount: $37,800 3. Funding: MVH (266.0607.431.23.02) J. Memorandum of Understanding – St. Joseph County CITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING April 28, 2020 – 9:30 a.m. Location: Live Streamed at https://tinyurl.com/BPW-04282020 GARY A. GILOT ELIZABETH A. MARADIK THERESE J. DORAU JORDAN V. GATHERS JOSEPH R. MOLNAR Page 5 1. Description: Ironwood Drive Resurfacing from U.S. 20 Bypass to Kern Rd. 2. Amount: $261,139.51 3. Funding: MVH (266.0607.431.36.10) K. Specialty License Agreement – KRG Eddy Street Commons, LLC 1. Description: No Cost use of 1234 Eddy Street for Police Department Substation for Five (5) Years 11. LICENSES AND PERMITS A. Street Closure for House Move 1. Applicant: Lykowski Construction, Inc. 2. Location: 1126 N. Frances St. to 522 Napoleon St.; Enter Site from Hill St. at back of Property 3. Date/Time: June 2, 2020; 9:00 a.m. to 12:00 p.m.; Alternate Date June 3, 2020 4. Favorable Recommendations 12. STREET/ALLEY VACATIONS A. Applicant: Kite Realty Group 1. Location: Easternmost 70’ of St. Vincent St., West of Georgiana, East of the Entrance to 1104-1105 East St. Vincent St. 2. Purpose: Installation of Park Area for Eddy Street Commons 3. Favorable Recommendations B. Applicant: Kite Realty Group 1. Locations: a) East End of Corby St., West of South Bend Ave., Portions of former Eddy St. and South Bend Ave. Right-of-Ways and Covering the Existing Cul- de-Sac North of Corby and; b) South Side of Howard St. near the Intersection of South Bend Ave., a Triangular Piece of Right-of-Way within the Limits of Old South Bend Ave. 2. Purpose: Commercial/Mixed Use Redevelopment 3. See Comments 13. CONSENT TO ANNEXATION AND WAIVER OF RIGHTS TO REMONSTRATE A. 51677 Audubon Woods Dr. – Water/Sewer 14. CLAIMS A. St. Joseph County Housing Consortium 1. Description: 912 Oak St. Mgmt. Fees CITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING April 28, 2020 – 9:30 a.m. Location: Live Streamed at https://tinyurl.com/BPW-04282020 GARY A. GILOT ELIZABETH A. MARADIK THERESE J. DORAU JORDAN V. GATHERS JOSEPH R. MOLNAR Page 6 2. Amount: $30,714.75 3. Date: 03/11/2020 15. PRIVILEGE OF THE FLOOR 16. ADJOURNMENT NOTICE FOR HEARING AND SIGHT IMPAIRED PERSONS Auxiliary Aid or Other Services are Available upon Request at No Charge. Please Give Reasonable Advance Request when Possible.