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HomeMy WebLinkAboutAmendment to PSA – Olive Street Water Works HVAC Repairs - ME Design Services1316 COUNTY -CITY BUILDING 227 W.JEFFERSON BOULEVARD SOUTH BEND, INDIANA 46601-1830 CITY OF SOUTH BEND JAMES MUELLER, MAYOR BOARD OF PUBLIC WORKS April 14, 2020 Thomas Cook, Sr. M/E Design Services tcook@m-e-design.net RE: Amendment to Professional Services Agreement Dear Mr. Cook: PHONE 574/235-9251 FAx 574/ 235-9171 The Board of Public Works, at its meeting held on April 14, 2020, approved the above referenced amendment for Olive Street Water Works HVAC repairs in the amount of $1,800. Enclosed please find a copy of the agreement for your records. If you have any further questions regarding this matter, please call this office at (574) 235- 9251. Sincerely, s/Linda M. Martin, Clerk Enclosure GARY A. GILOT ELIZABETH A. MARADIK THERESE J. DORAU JORDAN V. GATHERS JOSEPH R. MOLNAR INTER -OFFICE MEMORANDUM DEPARTMENT OF PUBLIC WORKS DIVISION OF ENGINEERING TO: Linda M. Martin, Clerk Board of Public Works FROM: Zach Hurst, Project Engineer SUBJECT: PSA Amendment — M/E Design Services Olive Street Station Office HVAC Upgrades DATE: April 8, 2020 During repairs to the HVAC system at the Olive Street station office building, it was noted that issues between old and new equipment was causing a constant tripping of a breaker required for function of the system. This amendment to the existing Professional Services Agreement with WE Design Services accounts for the investigation and design effort required to mitigate the problem. The construction portion of the work is being handled by way of a change order to Ideal Consolidated, which is also scheduled for approval at the same Board meeting. Please call with your questions (MS Teams). BOARD OF PUBLIC W ORKS Gary A. Gibt, Y,esid'©^nt n 17 i­hcth 1 Me dik Mc be 3 b� , V ( tl v , MMc be R—phR it Inur Member AI MI IT, N.dn M. MI fin. Cloth Mech an icmKEI ecthca| Consulting Engineers April 6,2O20 City ofSouth BondBoard ofPuh|icWorks 1316 Cuun1v'CiiyBui|ding 227Y/.JcffenouBlvd. South Bcnd,[04860l-lQ3U Rcfeuennu:}\ddi1inndServices for Olive St. VVabcnvur|sHV&C M/EFile #5R74 Deal- Mr. Hurst, |n occordonuuvviUb {he" urd Be\noon Dwncrond Engin*rrfhr Profemoioou| Services", our office will beroquoohngpaImcnifor addibono| services as allowed uodoc Paragraph 7.02 uod Appendix l of the Aoreert-terit. These additiotial services relate to the followhig iteiiis: Pipbugrcviuionatocreate obypass cmdroltoavoid pump^'doud-bouding"andreduce boiler 2. /\bbougbaervices`viUbcbiUcdnounhoudyrot basis ioucoorduncuvviLhP 7.03ond /\ppcodix|,we estiri-tate that these total additiorial services will iiot exceed Oile Thousailid Please cooDonthat oanryingou1this uddihonu|work undccthe /\ddidonu|Services provisionofthc Agreeinerit is acceptable to YOUr office. Fhorrtas 1�. Cook, Sr. BOARD OBPUBLIC WORKS Gary A.GilotPresident Elizabeth A. Maradik, Member Therese T.I)orou,Member Jordan V. Gathers, Member Joseph R. Molnar, Member Linda M.Martin, Clerk 120South Hill Street ,P[lBox 1028^Mishawaka, |N48546 (5742581S14"FAX (5742581S75 memai|@m'e-deaiVnnet 1-he +IaI74� — er�eeiit--of--t iticd by the - "...eer- Sen-iees-an-d SeFIVII*ees-e f-Ge*5E tFue-tier, -ai-id-r-e4ibble-exens 2 A -ba-- -s -n44e-E--n-,H+eeI--,CI(+fl .s a ,i 4�qi paymL - OF W014 design a. r beffa-fi-d-e-+iegoti-al-ed-pi, op Ply W)pe-s-al—, of B. ", lase upofi-- a-gmeefs--est ate of e-pefeei+tage of the total sen4ees a-- ly eorprp4ete"ufing-the bil4iiri-od� M MUMHUMM 1810-ftm 7.02 Additional Seri)ices.- For additional services of Engineer's employees engaged directly on the Project, Owner shall pay Engineer an amount equal to the cumulative hours charged to the Project by each class of Engineer's employees times standard hourly rates for each applicable billing class; plus reimbursable expenses and Engineer's consultants' charges, if any. Engineer's standard hourly rates are attached as Appendix 1. Attachments: Appendix 1, Engineer's Standard Hourly Rates Page 6 EJCDC E-500 Agreement Between Owner and Engineer for Professional Services Copyright (0 2008 National Society of Professional Engineers for EJCDC. All rights reserved. Let. ,��_NGN'L'ERS JNN,11' CONTFAC",' I - This is Appendix 1, Engineer's Standard Hourly Rates, referred to in and part of the Short Form of Agreement between Owner and Engineer for Professional Services dated August 27"', 2019. Engineer's Standard Hourly Rates A. SlCu7dard Hourly Rates: 1. Standard Hourly Rates are set forth in this Appendix I and include salaries and wages paid to personnel in each billing class plus the cost of customary and statutory benefits, general and administrative overhead, non -project operating costs, and operating margin or profit. 2. The Standard Hourly Rates apply only as specified in Paragraphs 7.01 and 7.02, and are subject to annual review and adjustment. B. Schedule of'Hourly Rates. - Hourly rates for services performed on or after the Effective Date are: Principal Engineer $140.00/hour Project Coordinator $120.00/hour Project Engineer $100.00/hour Senior Designer $90.00/hour Designer $60.00/hour Draftsman/Technician $50.00/hour Clerical $40.00/hour Appendix 1, Standard Dourly Rates Schedule EJCDC E-520 Short Form of Agreement Between Owner and Engineer for professional Services. Copyright (02009 National Society of Professional Engineers for EJCDC. All rights reserved. Page 1 BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Date 04/08/2020 Department Public Name Zach Hurst Works BPW Date 04/14/2020 Phone Extension 3057 Required Prior to Submittal to Board BPW Attorney ❑ Attorney Name Dept. Attorney ❑ Attorney Name Purchasing ❑ Check the Appropriate Item Type — Required. for All Submissions ® Professional Services Agreement ❑ Contract ❑ Proposal ❑ Open Market Contract ® Amendment/Addendum ❑ Special Purchase, QPA ❑ Bid Opening ❑ Bid Award ❑ Req. to Advertise ❑ Title Sheet ❑ Quote Opening ❑ Quote Award ❑ Reject Bids/Quotes ❑ Proposal Opening ❑ C/O & PCA No. ❑ PCA ❑ Chg. Order, No. ❑ Traffic Control ❑ Resolution n Other: n Ease./Encroach Company or Vendor Name New Vendor MBE/WBE Contractor Project Name Project Number Funding Source Account No. Information M/E Design Services ❑ Yes ❑ If Yes, Approved by Purchasing ❑ No E] MBE ❑ WBE Completed E-Verify Form Attached ❑ Yes ❑ Water Works Misc HVAC Repairs 119-077 Utilities / Water Operations 620-0640-658.31-02 Amount $1,800 Terms of Contract Lump Sum Contract Purpose/Description See attached memo. Contact is Tom Cook tcook(c�m-e-desi_ng net . For Change Orders Only Amount of ❑ Increase $ ❑ Decrease ($ ) Previous Amount Increase Current Percent of Change: Decrease New Amount $ Increase Total Percent of Change: Decrease % Time Extension Amount: New Completion Date: