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HomeMy WebLinkAboutAmendment No 2 to Agreement - Separating Olive Street Reconstruction into Two (2) Construction Phases - Lawson-Fisher Assoc.1316 COUNTY -CITY BUILDING 227 W.JEFFERSON BOULEVARD SOUTH BEND, INDIANA 46601-1830 CITY OF SOUTH BEND JAMES MUELLER, MAYOR BOARD OF PUBLIC WORKS April 14, 2020 Michael Guzik Lawson -Fisher Associates P.C. 525 W. Washington Avenue South Bend, Indiana 46601 mguzik@lawson-fisher.com RE: Amendment No. 2 to Professional Services Agreement Dear Mr. Guzik: PHONE 574/235-9251 FAx 574/ 235-9171 The Board of Public Works, at its meeting held on April 14, 2020, approved the above referenced amendment to separate Olive Street reconstruction into two (2) phases, in the amount, not to exceed $14,525, with a new total of $495,525. Enclosed please find a copy of the amendment for your records. If you have any further questions regarding this matter, please call this office at (574) 235- 9251. Sincerely, s/Linda M. Martin, Clerk Enclosure GARY A. GILOT ELIZABETH A. MARADIK THERESE J. DORAU JORDAN V. GATHERS JOSEPH R. MOLNAR Contract Amendment No. 2 Project: Olive Street Reconstruction — Phase 1 From Prairie Avenue to 220 ft north of railroad south of Tucker Drive Des. No.: 1400637 This Contract Amendment is made and entered to this Contract between the City of South Bend Board of Public Works (hereinafter referred to as "LPA") and Lawson -Fisher Associates P.C. (hereinafter referred to as "CONSULTANT"). WHEREAS, the LPA and CONSULTANT did February 24, 2015 enter a Contract for project development services for the above reference project. WHEREAS, the LPA and CONSULTANT did enter a Contract Amendment on April 11, 2017 for additional services for the above reference project. WHEREAS, the LPA desires that CONSULTANT provide further additional services to separate this project into two separately constructed phases, with the first phase ending at Olive Street and Indiana Court intersection, and the second phase to be developed under a separate agreement with INDOT oversight named Olive Street from Indiana Court to Tucker Drive- Phase 2, Des. No. 1920178. WHEREAS, the LPA desires the CONSULTANT provide additional services addressing the north project limit as has been required for right-of-way engineering, environmental documentation, and previously developed roadway design plans. WHEREAS, the LPA desires the CONSULTANT provide additional services for revised railroad right-of-way engineering property descriptions from property interests, title updates, and other information received. WHEREAS, the LPA desires the CONSULTANT provide additional services for additional utility coordination to facilitate the development of work plans and completion as was necessary for several utilities across these two phases. WHEREAS, the LPA desires the CONSULTANT provide additional services to develop a Note to File for the currently approved Categorical Exclusion -Level 1 on file with INDOT and other requested information to separate these two projects. WHEREAS the LPA desires the CONSULTANT provide additional services for design services to separate these two projects to be constructed as separate projects that shall be seamless above and below create when both phases are complete. WHEREAS, in order to provide for completion of the work, it is necessary to amend and supplement the contract in the amount of $14,525.00 NOW, THEREFORE, it is agreed by and between the parties that the following Appendices are amended: Page 1 of 3 Appendix "A" is amended as follows: ADD to Task 1 — The CONSULTANT shall develop a Note to File for the approved Environmental Assessment (Category Exclusion -Level 2) services for this project. All work shall comply and be in accordance with INDOT's Procedural Manual for Preparing Environmental Studies and Categorical Exclusion Manual, INDOT comments received, and directed revisions required. ADD to Task 3 — Road Design and Plan Development — The CONSULTANT shall end the project north limit approximately 500 feet south encompassing the existing railroad crossing for a separately constructed project phase. Revisions shall address storm sewer networks, project transitions, pavement markings, walks, public road approaches, quantities, estimates, special provisions and other contract document information in accordance with INDOT policies and procedures. ADD to Task 4 - Utility Coordination Services - The CONSULTANT shall work with LPA utilities to develop utility relocation plans, review existing records, and perform as a liaison to develop work plans and necessary revisions to secure Utility Coordination Certification. ADD to Task 7 — Right-of-way Plan Development — The CONSULTANT shall make necessary revisions to railroad parcel properties based on current property interests held to accurately reflect land acquisition and present existing right-of-way. The CONSULTANT shall also provide additional coordination activities as may be required to satisfy railroad property interests, attorneys, and consulting engineers. Appendix "D" is amended as follows: A. 1. The consultant shall receive payment for the work performed under this contract the total amount not to exceed is $219;000 8a 09 $495,525 unless an amendment is executed by the parties which increases the maximum amount payable and funding approval. 2. The CONSULTANT shall be paid for the work performed under this Contract on a lump sum basis in accordance with the following fees: a. Environmental Document Preparation — Appendix "A" Task 1 $ 18,500.00 $22,900.00 b. Topographic Survey —Appendix "A" Task 2 38,300.00 c. Road Design & Plan Development — Appendix "A" Tasks 3 260,050.00 263,625.00 d. Geotechnical Services — Appendix "A" Task 5 18,100.00 e. Design Hearing/Public Involvement Total 5,700.00 $ 340,650.00 $ 348,625.00 3. The CONSULTANT will be paid for the services described in Task 4 and Task 8 of Appendix "A" on a labor rate multiplier basis. The CONSULTANT will be paid for the actual hours of work performed by essential personnel exclusively working on these tasks at the direct wage and salary rates of each employee multiplied by 3.135, PLUS direct non -salary costs as approved by the LPA. The direct labor rates shall not exceed the INDOT maximum applicable at the time of service. The maximum allowable rate is available on the INDOT website. Direct non -salary costs shall be the actual out-of-pocket expenses of the CONSULTANT directly attributable to this Contract, such as fares, subsistence, mileage, equipment rentals, reproductions, approved sub - Page 2 of 3 consultant fees, etc., however, the direct non -salary costs for travel reimbursement shall not exceed the limitations on travel expenses set out in the current State policy on travel reimbursement. Utility Coordination — Appendix "A" Task 4 Construction Phase Services — Appendix "A" Task 8 Total $ 9,290.00 5,000.00 $ 14,290.00 5. The CONSULTANT shall receive payment for the work performed under this Contract related to the following services as described in Task 7 of Appendix "A". This is based on the specific cost per unit multiplied by the actual unit of work performed. Add unit cost item "railroad parcel revisions" at $3,260.00 / Ea. Total Extended $ 129,350.00 $ 132,610.00 Except as herein modified, changed and amended, all terms of the original contract dated February 24, 2015, and Contract Amendment No. 1 dated April 11, 2017 shall continue in full force and effect. In Witness whereof, the CONSULTANT and the LPA, to duly authorized representatives to enter into this Contract Amendment. The parties having read and understand the foregoing terms of this amendment due by their respective signatures stated below hereby agree to the terms thereof. CONSULTANT Lawson -Fisher Associates P.C. Signature Michael J. Guzik, P.E., Vice President Attest: Signature Paul A. Hummel, RE, President LOCAL PUBLIC AGENCY City of South Bend Board of Public Works BOARD OF 14131,W WORKS Gary A, (nh,L Pr idem D Adh 1 Yluaddc, Xl nbe, A i w J. D .. M_be, t,­U, V. GA,—, M—bm r-2'"2- h—phR M l..,'v-1— ATTEST: �irx/, c4Gnzii� Lmda Al, V mn. Clerk.. Page 3 of 3 BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Date �MIF 04/06/2020 Alicia Czarnecki Department Division/Bureau Public Works Engineering BPW Date 04/14/2020 Phone Extension 5903 Required Prior to Submittal to Board Legal ❑ Attorney Name: Controller ❑ Controller review is required for all Contracts $5,000.00 or more and greater than one year in length per the City Purchasing Policy Purchasing ❑ Check the Appropriate Item Type — Required for All Submissions ❑ Agreement ❑ Contract ❑ Proposal ❑ Addendum ® Professional Services ❑ Resolution ❑ Bid Opening ❑ Bid Award ❑ Req. to Advertise ❑ Title Sheet ❑ Quote Opening ❑ Quote Award ❑ Change Order No. ❑ C/O & PCA No. ❑ PCA ❑ Ease/Encroach. ❑ Traffic Control: ICI Other: Amendment No. 2 Required Information Company or Vendor Name Lawson -Fisher Associates P.C. ❑ Yes ® No ❑ If Yes, Approved by New Vendor Purchasing MBE/WBE Contractor ❑ MBE ❑ WBE MBE/WBE Contractor Requested ❑ No ❑ Yes Name of Company Project Name Project Number Funding Source Account No. Amount Terms of Contract Olive Street Reconstruction 114-064 RWDA TI F 324-1050-460.31-02 $14,525.00 Not to Exceed Purpose/Description The Amendment No. 2 is for separating this project into two construction phases, and associated design and plan development, utility coordination services, and right-of-way plan development. ❑ Required Contractor's Certification Forms Attached (Non - Collusion, Non -Discrimination, Non -Debarment, E-Verify, Iran, etc.) Required For Change Orders Only Amount of ❑ Increase $ ❑ Decrease $ Previous Amount $ Current Percent of Change: % New Amount $ Total Percent of Chanae: %