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HomeMy WebLinkAboutRenewal Agreement - Annual Superion ASAP Software Licensing and Maintenance - SunGard Public Sector, Inc.1316 COUNTY -CITY BUILDING 227 W.JEFFERSON BOULEVARD SOUTH BEND, INDIANA 46601-1830 CITY OF SOUTH BEND JAMES MUELLER, MAYOR BOARD OF PUBLIC WORKS April 14, 2020 Mr. Steve Castle Central Square RE: Renewal Agreement Dear Mr. Castle: PHONE 574/235-9251 FAx 574/ 235-9171 The Board of Public Works, at its meeting held on April 14, 2020, approved the above referenced agreement for the annual Superion ASAP software licensing and maintenance in the amount of $210,113.15 annually paid $17,509.43 monthly. Enclosed please find a copy of the agreement for your records. If you have any further questions regarding this matter, please call this office at (574) 235- 9251. Sincerely, s/Linda M. Martin, Clerk Enclosure GARY A. GILOT ELIZABETH A. MARADIK THERESE J. DORAU JORDAN V. GATHERS JOSEPH R. MOLNAR ``A INTER -OFFICE MEMORANDUM ^ , Department of Innovation & Technology ' City of South Bend 227 W Jefferson Blvd TO: Board of Public Works, Linda Martin CC: Daniel Parker, Benjamin Dougherty, Michael Schmidt, Sandra Kennedy, Clara McDaniels, Denise Riedl FROM: Daniel O'Connor SUBJECT: Superion Annual Software Licensing and Maintenance Renewal DATE: 04/03/2020 Linda and Members of the Board, We are submitting for review and approval a 1-year annual Software Licensing and Maintenance Renewal for Superion, our legacy ERP System. The renewal period is for May 1, 2020 through April 30, 2021. This agreement with our legacy ERP system is needed as we continue to transition to our new DFO system (May 2020) and Enquesta Utility Billing System (October 2020). We can discontinue use of specific Superion modules as they become obsolete once the new systems and solutions are in production and the historical data is no longer needed. The total cost of this Annual Superion renewal is $210,113.15 (invoiced $17,509.43/Month). Thank you for your review and consideration, Daniel R. O'Connor, III Chief Technology Officer City of South Bend DocuSign Envelope ID: EA80ABEA-A113-4015-91D27-135E0133C7161 B Superion ASP Renewal Agreement This Superion ASP Renewal Agreement is entered into with Superion, LLC under the terms and conditions of the Superion Application Services Provider Agreement with an execution date of March 24, 2015 (Agreement), between Sungard Public Sector, Inc. and City of South Bend, Indiana (Customer). Unless otherwise stated below, all terms and conditions as stated in the Agreement shall remain in effect. WHEREAS Superion, LLC (Superion) acquired 100% of the assets of Sungard Public Sector, Inc, including the rights and responsibilities under all existing Sungard Public Sector Agreements, including the ASP with the City of South Bend, Indiana; NOW, THEREFORE, in consideration of the mutual covenants, terms, and conditions set forth herein, and for other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, by the signatures of their duly authorized representative below, the Parties intending to be legally bound, agree to all of the following provisions of this Agreement: 1000 Business Center Dr. 227 West Jeffeson Blvd. Lake Mary, FL 32746 South Bend, IN 46601 By: L W By: Printat: 1BB6CFbr6a Hilo Gargiulo Print Name: Print Title: Sr. VP Business Transformation & Strategy Print Title: Date Signed: 4/1/2020 Date Signed: 1. Superion Solution: Public Administration ASP Renewal 2. Term. 2.1. Initial Term. The Initial Term of this Agreement commences as of the Executin Date of this Agreement and will continue in effect for a term of one (1) years unless terminated earlier pursuant to any of the Agreement's express provisions (the "Initial Term"). 2.2. Renewal Term. Customer may elect to renew this Agreement for additional successive one (1) year terms by issuing a notice of renewal, in writing, to Superion six (6) months prior to the expiration of the current contract term, unless earlier terminated pursuant to any of the Agreement's provisions (a "Renewal Term" and, collectively, with the Initial Term, the "Term"). 2.3. Non -Renewal. Superion may elect to end renewal of this Agreement by issuing a notice of non -renewal, in writing, to Customer six (6) months prior to the expiration of the current contract term. Customer may elect to end renewal of the contract by issuing a notice of non -renewal, in writing, to Superion six (6) months prior to the expiration of the current contract term. 3. Application Groups: Monthly Access Fees. WIARD OF PUBLIC WORK Qk,l, P- datl 1➢ f ]loxn, lJe obo I \ ("rathcs 4.lyc nybcl f ph R NVA \(ember :rvi,in C4rnttlii 1-d. X1 X a, in Oeh DocuSign Envelope ID: EA80ABEA-Al13-4015-9D27-B5EOB3C7161 B Applications and/or Services Annual Access Monthly Fee Access Fee Renewal Services $ 210,113.15 $ 17,509.43 Existing NaviLine Products Transaction Manager, Fleet Management,GMBAw/ Included in Included in (Currently Licensed) Extended Reporting, Land Management, Annual Access Annual Occupational Licenses, Payroll/Personnel, Fee Access Fee Purchasing/Inventory, One Point Point -of -Sale, GOVNow- Code Enforcement Module, GOVNow- Parking Tickets Module, DMS, Delinquency Callout Listing Interface, Citation Management Module, CIS/Voice Response Interface, IVR Credit Card Interface, Customer Information System, Work Orders/Facility Management, Work Order Interface, Web Enablement, Human Resources, Time Keeping Interface, Accounts Receivable, Asset Management I, Cash Receipts, Code Enforcement, m. Work Orders, m. Mobile User License, Mobile Server Framework, GOVNow Citizen Request Tracking, GovNow CIS, GovNOW Map Access, Handheld Device Download Interface,Contact Manaagement, GovNow Business Account Management, Time & Attendance Interface, Terminating NaviLine Products Edge for NaviLine, Edge User Interface for NaviLine, HelpCard Existing Third Party Products GovNow Core Module, ACOM Included in Included in (Currently Licensed) Annual Access Annual Fee Access Fee Horizon Cloud Services Hardware and software will be hosted and Included in Included in managed bySuperion. Site to Site VPN, Setup, Annual Access Annual Implementation, Disaster Recovery Plan for Fee Access Fee Superion applications NaviLine Test Environment 2 refreshes per year; $600 per additional refresh. Included in Included in Annual Access Annual Fee Access Fee Total Proposed System: $ 210,113.15 $ 17,509.43 PAYMENT TERMS: RECURRING FEES a. The first Monthly Access Fee is due on Execution of the Renewal Agreement and for each month thereafter on the first of the month in the amounts listed above for that term of the Agreement. 4. Third -Party Materials. Customer is hereby advised that Superion provides front-line support services for third parties, but these third parties assumes all responsibility for and liability in connection with the Third -Party Materials. Superion is not authorized to make any representations or warranties that are binding upon the third party or to engage in any other acts that are binding upon the third party, excepting specifically that Superion is authorized to represent the fees for the Third -Party Materials as the same is provided for in the Agreement and to accept payment of such amounts from Customer on behalf of the third party for as long as such third party authorizes Superion to do so. As a condition precedent to installing or accessing any Third -Party Materials, Customer may be required to execute a click -through, shrink-wrap EULA or similar agreement provided by the Third -Party Materials provider. 5. Entire Agreement; Amendment and Modification. This Agreement contains the entire understanding of the parties with respect to its subject matter, and supersedes and extinguishes all prior oral and written communications between the parties about its subject matter. Any purchase order, agreement, or other ordering document issued by Customer at any time for any reason, will not modify or affect this Agreement nor have any other legal effect notwithstanding the DocuSign Envelope ID: EA80ABEA-A113-4015-91D27-135E0133C7161 B inclusion of any additional or different terms or conditions in any such ordering document and shall serve only the purpose of identifying the products or services ordered. No modification of this Agreement will be effective unless it is in writing, is signed by each Party, and expressly provides that it amends this Agreement. 6. No Third -Party Beneficiaries. This Agreement is for the sole benefit of the Parties and their respective successors and permitted assigns and nothing herein, express or implied, is intended to or shall confer on any other person any legal or equitable right, benefit, or remedy of any nature under or by reason of this Agreement. 7. Cooperative Purchases. This Contract may be used by other government agencies. Superion has agreed to offer similar services to other agencies under the same terms and conditions as stated herein except that the compensation may be negotiated between Superion and other agencies based on the specific revenue expectations, agency reimbursed costs, and other agency requirements. The Customer will in no way whatsoever incur any liability in relation to specifications, delivery, payment, or any other aspect of purchases by such agencies. BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Date 04/03/2020 Department Innovation & Name Daniel R. O'Connor Technolo2v BPW Date 04/14/2020 Phone Extension 6201 Review and Approval Required Prior to Submittal to Board Diversity Compliance ® Officer Name Michael Patton and Inclusion Officer BPW Attorney ® Attorney Name Clara McDaniels Dept. Attorney ® Attorney Name Sandra Kennedy Purchasing ® Michael Schmidt Check the Appropriate Item Type — Required for All Submissions ❑ Professional Services Agreement ® Contract ❑ Proposal ❑ Open Market Contract ❑ Amendment/Addendum ❑ Special Purchase, QPA ❑ Bid Opening ❑ Bid Award ❑ Req. to Advertise ❑ Title Sheet ❑ Quote Opening ❑ Quote Award ❑ Reject Bids/Quotes ❑ Proposal Opening ❑ C/O & PCA No. ❑ PCA ❑ Chg. Order, No. ❑ Traffic Control ❑ Resolution n Other: n Ease./Encroach Company or Vendor Name New Vendor MBE/WBE Contractor Project Name Project Number Funding Source Account No. Amount Information ❑ Yes ❑ If Yes, Approved by Purchasing ® No ❑ WBE Completed E-Verify Form Attached ❑ Yes No Annual Superion ASP Software Licensing and Maintenance Renewal IT Operating 279-0672-415.36-04 $210,113.15 Annual (invoiced $17,509.43/1\4onth) Terms of Contract 1 year renewal May 1, 2020 through April 30, 2021 Purpose/Description This is a 1 year annual renewal for Superion ASP Software and Maintenance. For Change Orders Only Amount of ❑ Increase $ ❑ Decrease ($ ) Previous Amount $ Increase % Current Percent of Change: Decrease ( %) New Amount $ Increase % Total Percent of Change: Decrease ( %)