HomeMy WebLinkAboutResolution No 12-2020 - Temp Suspension BOPW Claims MeetingsRESOLUTION NO. 12-2020
A RESOLUTION TEMPORARILY SUSPENDING BOARD OF PUBLIC WORKS CLAIMS
REVIEW MEETINGS AND PREAPPROVING CLAIMS PAYMENTS BY CITY CONTROLLER
WHEREAS, in response to the COVID-19 pandemic, national, state and local government leaders
and regulatory authorities have issued executive orders and directives for the continuation of essential
government services and operations, and the temporary suspension of non -essential government services
and operations; and
WHEREAS, the City of South Bend Common Council adopted Ordinance No. 9883-08, effective
November 26, 2008, authorizing the City's Board of Public Works (the "Board"), upon request from the
City Controller, to make claims payments in advance of Board allowance notwithstanding Indiana Code
§5-11-10; and
WHEREAS, the Indiana Board of Accounts issued State Examiner Directive 2020-1, on March 19,
2020, stating it will not take audit exception to local government units and boards that adjust their normal
procedures for approval of claims during the COVID-19 public health crisis; and
NOW, THEREFORE, BE IT RESOLVED by the City of South Board of Public Works as follows:
1. The Board of Public Works Claims Review Meetings are temporarily suspended until the lifting of
the COVID-19 government operation restrictions.
2. While the COVID-19 government operation restrictions are in effect, the Board preapproves the
City Controller's payment of claims for goods and services.
3. The City Controller's Office will provide the Board with a list of claims paid under this Resolution
for ratification at each Board meeting occurring while the COVID-19 government operation
restrictions are in place.
4. This Resolution is automatically rescinded upon the lifting of the COVID-19 government operation
restrictions.
ADOPTED at a meeting of the Board of Public Works of the City of South Bend, Indiana held
electronically on April 14, 2020.
BOARD OF UBLIC WORKS
G—m}y A. Gilot, P—id`-1
Em.bethA M ndik, Membo,
I h ..I D au, Member
7ord.. V_ Gnth-,. M—bu
J—phR.M.I.- Member
AFIFSI':
A 0�6,w r
I md, M. M,ftn Clerk
BOARD OF PUBLIC WORKS
AGENDA ITEM REVIEW REQUEST FORM
Date 04/03/2020
Name
Department Admin
and Finance
BPW Date April 14, 2020 Phone Extension Ext. 9822
Review and Approval Required Prior to Submittal to Board
Diversity Compliance ❑
Officer Name
and Inclusion Officer
BPW Attorney ® Attorney Name Clara McDaniels
Dept. Attorney ❑ Attorney Name
Purchasing ❑
Check the Appropriate Item Type —
All Submissions
U Professional Services Agreement U Contract U Proposal
❑ Open Market Contract ❑ Amendment/Addendum ❑ Special Purchase, QPA
❑ Bid Opening ❑ Bid Award ❑ Req. to Advertise ❑ Title Sheet
❑ Quote Opening ❑ Quote Award ❑ Reject Bids/Quotes
❑ Proposal Opening ❑ C/O & PCA No. ❑ PCA
❑ Chg. Order, No. ❑ Traffic Control ® Resolution
n Other: n Ease./Encroach
Company or Vendor Name
New Vendor
MBE/WBE Contractor
Project Name
Project Number
Funding Source
Account No.
Amount
Terms of Contract
Information
U Yes U If Yes, Approved by Purchasing
❑ No
❑ MBE Completed E-Verify Form Attached
❑ WBE
❑ Yes
❑ No
Purpose/Description Resolution temporarily suspending Board of Public Works Claims Review
Meetings _ and preapproving claims payments for goods and services by City
Controller during COVID-19 public health crisis.
For Change Orders Only
Amount of ❑ Increase $
❑ Decrease ($ )
Previous Amount $
Current Percent of Change:
New Amount
Total Percent of Change:
Time Extension Amount:
New Completion Date:
Increase
Decrease
Increase
Decrease