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Home My WebLink AboutChange Order No 1 & PCA - Olive Street Station Office HVAC Upgrades Proj No. 119-077A - Ideal Consolidated, Inc.1316 COUNTY -CITY BUILDING 227 W.JEFFERSON BOULEVARD SOUTH BEND, INDIANA 46601-1830 CITY OF SOUTH BEND JAMES MUELLER, MAYOR BOARD OF PUBLIC WORKS April 14, 2020 Mr. Mick Rauch Ideal Consolidated, Inc. 806 W. Sample St. South Bend, IN 46613 RE: Change Order No. 1 (Final)/Project Completion Affidavit Olive Street Station Office HVAC Upgrades — Project No. 119-077A Dear Mr. Rauch: PHONE 574/235-9251 FAx 574/ 235-9171 The Board of Public Works, at its meeting held on April 14, 2020, approved the Final Change Order for this project, for an increase of $2,000. The new Contract sum is $58,500. In addition, the Project Completion Affidavit for this project was approved in the amount of $58,500. Copies of the Change Order and Project Completion Affidavit are enclosed for your records. If you have any further questions regarding this matter, please call this office at (574) 235-9251. Sincerely, s/Linda M. Martin, Clerk Enclosures GARY A. GILOT ELIZABETH A. MARADIK THERESE J. DORAU JORDAN V. GATHERS JOSEPH R. MOLNAR CITY OF SOUTH BEND, INDIANA DEPARTMENT OF PUBLIC WORKS` PROJECT CHANGE ORDER less " DATE: 4/7/2020 PROJECT NO: 119-077A PROJECT NAME: Olive Street Station Office HVAC Upgrades CONTRACT DATE: 11/12/2019 CHANGE ORDER NO: 1 (Final) SUBJECT OF CHANGE ORDER: PCR #1-Boiler/Breaker Remediation All items completed substantially as planned. See attached Comparison of Estimate for overruns and underruns. The original contract sum Net change by previously authorized change orders The contract sum prior to this change order By this Change Order, the project amount is The new contract sum including this change order This Change Order represents a total change of Total change for entire project Original contracted completion date/time Extension of date/time by previous change orders Date/time extension by this change order New completion date/time .UNMCTOR Contractor Sj nature Mick Rauch, Vice President Printed Name and Title Ideal Consolidated, Inc. Company Name 806 W. Sample St. Address South Bend, IN 46601 City, State, Zip X Increased ❑ Decreased 12/27/2019 0 days 0 days 12/27/2019 56,500.00 0.00 56,500.00 $ 2,000.00 $ 58,500.00 3.54 3.54 % RECOMMENDED FOR APPROVAL CONSTRON MANAGER CITY OF SOUTH BEND BOARD OF PUBLIC WORKS Approved Date: BOARD OR PUBLIC WORKS 0— A. Gib$,['—i&m Elizabeth A. AL—dik, Member Eh—'e 7 D.,au Member Torn V. Gnth-,, Manbo Joseph R. Ald—, M—bc, Al IEST: 2,'uA o4fmm, Lmd, M. M, dm, CIM CITY OF SOUTH BEND, INDIANA BOARD OF PUBLIC WORKS PROJECT COMPLETION AFFIDAVIT r PROJECT NAME Olive Street Station Office HVAC Upgrades PROJECT NO 119-077A FINAL COST $58.500.00 CONTRACT SIGNED 11/12/2019 MAINTENANCE AGREEMENT ENDS PROJECT DESCRIPTION Emergency HVAC upgrades at the Olive WTP. WITNESSETH: The work under the above contract between the City of South Bend and the undersigned contractor having been completed, the City of South Bend, its officials and agents are hereby released from all ctaims and demands whatsoever arising under or by such contract, and that the contractor performed the work within the scope of the Specifications and Standards of the City of South Bend which were a part of the above Contract. Execut s 3 st da y of Marche, 20 20 Ideal Consolidated, Inc. Company Name ionature 806 W. Sample St. Mick Rauch, Vice President Company Address Printed Name South Bend, IN 46601 City, State, Zip WITNESSESS: Before me, the undersigned Notary Public in and for said country and state, personally appeared Mick Rauch and acknowledged his/her signature to the aboye Proiect Completion Affidavit on the 31st day of March HN CARINA CRUZ 20 2 ``�P?! Notary Public, State of Ind 2'SEA . - St.Josepli County Commission # 710388 Notary Signature ; • • Py CuuiiPr>DsaiEropireq,ire February 12.2026 Carina Cruz Printed Name County of Residence 02/12/26 St. Joseph If the Contractor is a corporation, the following certificate will be executed. I, Jennifer M Martell certify that I am Secretary of the Corporation executing this release: that Mick Rauch who signed this release on behalf of the contractor was then Vice President of said Corporation; that said release was duly signed for and on behalf of said Corrati gby Autrity 9f its,rvn-oA,,and is within the scope of corporate powers: Corporate Seal -r M Martell Name DEPARTMENT OF PUBLIC WORKS APPROVAL This project is acceptable for final approval and we recommend to the Board of Public Works that it be ordained so. Date: 04/03/2020 Constructi Manager BOARD OF PUBLIC WORKS APPROVAL Date: --•� Grp=�- Ir dm\ I lk ib�r �oi,Mctin:vi Project Number: 119-077A DEPARTMENT OF PUBLIC WORKS DIVISION OF ENGINEERING Project Name: Change Order #: Olive Street Station Office HVAC Upgrades 1 _ DATE INITIATED: 3-24-20 BPW DATE: 4-9-20 Brief Summary of Change Order; (Construction Change, Alternative, Substitution, Differing Instructions, Out of Scope, Etc.). Existing boiler hookup conditions were unknown at the time of rework. Once the original scope was completed it was found that the boiler would continuously trip the breaker. Troubleshooting and breaker upgrades were needed to fix the issue. Attachments: (List documents support change — required) Troubleshooting and added work is $2,000.00 Amount of DIncrease / El Decrease: $ 2,000.00 Previously approved Change Order(s): $ 0.00 Current Percent of Change: " New Total Amount: $ 58,500.00 Total Percent of Change: 3.54 Funding Secured From: (filled out by PM) RECOMMENDED BY: Dan Jones Project Inspector (Print Name) REVIEWED BY: Toy Villa Construction Manager (Print Name) APPROVED BY: Zach Hurst Engineering Project Manager (Print Name) APPROVED BY: Kara Boyles City Engineer (Print Name) Categories (Pick One): ❑ Scope of Work 0 Differing Site Conditions, Changed Conditions ❑ Conflicted Specifications and Drawings ❑ Failed Materials ❑ Error ❑ Omission ❑ Final Quantity Adjustment 11 (Signature) (Signature) (Signature) (Signature) M • 1 (Date) 04/06/20 (Date) 04/06/2020 (Date) 04/07/2020 (Date) State ofindiana, County of Final Waiver of Lien St.Joseph SS: Mick Rauch being dirty sworn that he/sheis the Vice -President (Name ofofficer) (Title) of Ideal Consolidated, Inc. having contracted with City of South Bend (Contractor) (Owner) to furnish certain materials and/or labor as follows: Labor & Material for HVAC Upgrades (Description) for a proj ect known as Olive Street Station Office HVAC Upgrades (Name of Project) located at 915 S Olive St, South Bend,IN and owned by City of South Bend (owner) and does hereby further state on the bobalf of the aforementioned subcontractor/supplier: (PAR.1 AL WAIVER) that there Is due from the Contractor the slam of Dollars i Q receipt of which is hereby acknowledged; or the payment of which has been promised as the sole consideration for this Affidavit acid Final Waiver of Lien which is given solely with respect to said anxount, and which waiver shall be effective only upon receipt ofpaymentthereofby the undersigned; (FINAL WA VEJ+ .tj thatthe final balance due from the contractor is the sum of Two thousand & 00/100 ($2000.00 1 ❑ receipt ofwhieh is hereby acknowledged; or thepsyment of which has boon promised as the solo consideration foritds Affidavit and Final Waiver ofLien which shall become offeotive only upon receipt o£such payment. THEREFORE) the undersigned waives and releases unto the Owner of said premises, any and all liens or claims whatsoever on the above -described properly and improvements thereon an account of labor or material or both, furnished b the undersigned thereto, subject to limitations or conditions expressed herein, if any; and farther certified that no other party has any claim or right to a lien on account of any work performed or material farnishedto the undersigned for project, within ope of this Affidavit and Waiver ofLien Ideal Consolidated, Inc: Ey (Firm) ) AuthorizedRepresentative) STATE OF IMIA14A SS. ST, JOSEIPH COUNTY ) Before me, the undersigned, a Notary Public, in and for said County and State, personally appeared Mick Rauch and aclorowledged the execution of the foregoing Affidavit and Waiver of Lien. IN WITNESS WD EREOF, I have hereunto subscribed my name and affixed my official seal an the 31 st dray of March 20 1 20 Notary Public Signature My Commission Expires: 02/12/26 Residing in St. Joseph County, Indiana Carina Cruz Notary public Name "„111Qj,, CARINA CRUZ Pis' t`�1�Y Notary Public, State of Indiana =: roE z St. Joseph County * :SEAL. Commission s 710398 My Commission Expires February 12, 2026 BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Date 04/07/2020 Department Public Name Toy Villa Works BPW Date 04/14/2020 Phone Extension 5920 Required Prior to Submittal to Board BPW Attorney ❑ Attorney Name Dept. Attorney ❑ Attorney Name Purchasing ❑ Check the Appropriate Item Type — Required. for All Submissions ❑ Professional Services Agreement ❑ Contract ❑ Proposal ❑ Open Market Contract ❑ Amendment/Addendum ❑ Special Purchase, QPA ❑ Bid Opening ❑ Bid Award ❑ Req. to Advertise ❑ Title Sheet ❑ Quote Opening ❑ Quote Award ❑ Reject Bids/Quotes ❑ Proposal Opening ® C/O & PCA No. l Final ❑ PCA ❑ Chg. Order, No. ❑ Traffic Control ❑ Resolution n Other: n Ease./Encroach Information Company or Vendor Name Ideal Consolidated, Inc. New Vendor MBE/WBE Contractor Project Name Project Number Funding Source Account No. Amount Terms of Contract Purpose/Description Yes ❑ If Yes, Approved by Purchasing No El MBE ❑ WBE Completed E-Verify Form Attached ❑❑ Neos Olive Street Station Office HVAC Upgrades (Emergency) 119-077A Water Works Operating Fund 6200.640.606.36.01 Project Closeout. For Change Orders Only Amount of ® Increase $ 2,000.00 ❑ Decrease ($ ) Previous Amount Current Percent of Change New Amount $ 56,500.00 Increase 3.54% Decrease $ 58,500.00 Increase 3.54% Total Percent of Change: Decrease % Time Extension Amount: New Completion Date: