HomeMy WebLinkAboutAward Proposal - 2020 Lawn Maintenance & Mentorship Program, Pkg. A & B - Greater Impact Lawn Care
P HONE 574/ 235-9251
1316 C OUNTY-C ITY B UILDING
F AX 574/ 235-9171
227 W. J EFFERSON B OULEVARD
S OUTH B END,I NDIANA 46601-1830
C ITY OF S OUTH B END J AMES M UELLER,M AYOR
B OARD OF P UBLIC W ORKS
April 14, 2020
Mr. Kory Lantz
Greater Impact Lawn Care Inc.
1519 Portage Ave.
South Bend, IN 46616
ce & Mentorship Program, Package A & B
Dear Mr. Lantz:
The Board of Public Works at its meeting held on April 14, 2020, awarded the above referenced
proposal to you for $30/Lot for 94 Lots: not to exceed $20,000 and all cemetery areas not to
exceed $50,000, based on the recommendation of the review committee as the highest scoring
proposal, and authorized the review team to negotiate a contract with your company. If contract
terms are not reached, the award will go to the next highest scoring vendor.
A representative from the Venues, Parks and Arts will be in contact with you regarding this
award.
If you have any further questions regarding this matter, please call this office at (574) 235-
9251.
Sincerely,
s/Linda M. Martin, Clerk
G ARY A. G ILOT E LIZABETH A. M ARADIK T HERESE J. D ORAU J ORDAN V. G ATHERS J OSEPH R. M OLNAR
INTER-OFFICE MEMORANDUM
DEPARTMENT OF PUBLIC WORKS
VENUES PARKS & ARTS
TO:
Linda M. Martin, Clerk
Board of Public Works
FROM:Patrick Sherman
SUBJECT:2020 Mentored Mowing Proposal Award: Packages A & B
DATE:04/08/2020
th
OnMarch 24,2020,the Board of Public Worksreceived proposalsfor the above project. The
proposals were scored by a cross-functional City team. The scoring sheets are attached.
Theproposals scoredas follows:
Mentored Mowing Package AMentored Mowing Package B
Greater Impact Lawn Kennedy Expressline Greater Impact Lawn Care(only
CareInc.proposal received)
90Points42Points90Points
Venues Parks & Arts, incollaboration with the Office of Diversity & Inclusion, would like to
award the 2020 Mentored Mowing packages as follows:
Package A:
o Award 94 of the 114 City properties to Greater Impact Lawn Care, the highest
scorer. They have the ability to meet the specifications and a have a well-
developed mentorship program.
o Award 20 of the 114 City propertiesin the package to Kennedy Expressline, Inc.
They are a registered MBE and have the ability to meet the RFPspecifications.
While they do not have a fully developed mentorship program, the scoring team
believes they are well positioned to developonepriorto commencement of the
work.The firm failed to include a signed Non-Collusion Affidavit.The failure was
deemed non-material to submission of a responsive proposal by
the evaluation committee, andthe firm will be required to provide
the signed Affidavit prior to issuance of aNotice to Proceed.
Package B:
o Award all cemetery areas in package to Greater Impact Lawn
Care. Greater Impact Lawn care was the only firm to submit a
proposal for package B. Their proposal scored very well and was
satisfactory enoughto warrant award.
goals.
2
6664
1010
4
Points
A
Kennedy Expressline, Inc.
Package
:
889
451010
90
Points
(Unable to attend)
(Unable to attend)
Greater Impact Lawn Care
501010101010
Points
ity Mowing Superintendent
100
Available
Lawn Maintenance and Mentorship Program Scoring Matrix
2020
Compliance Administrator
Diversity Inclusion Officer, City of South Bend
Director of Facilities and Grounds
:
:
youths impacted by
program
proposal.
specifications
safety program
Mentorship Program
Total Score
Demonstrated ability to meet
the community being serviced
Number of
Qualifications and experience of
Quality and completeness of the
Patrick Sherman: Project Manager, Facilities and GroundsJohn MartinezMichael PattonLarry King: Contract Antonius Northern: Recused from scoring due to relation to proposer. Retained
for input and expertise on process and program Albert Ennis: Facilities and Grounds Pool and Ice EngineerRolando DeLeon: Facilities and Grounds C
company, including comprehensive
Demonstration of the connection to
Scoring Team
.
s.
Points
B
No other proposal
Package
:
889
451010
90
Pointsable to attend)
(Un
(Unable to attend)
Greater Impact Lawn Care
501010101010
Points
100
Available
Lawn Maintenance and Mentorship Program Scoring Matrix
2020
impacted by
Diversity Inclusion Officer, City of South Bend
Director of Facilities and Grounds
:
:
program
proposal.
specifications
safety program
Mentorship Program
Total Score
nius Northern: Recused from scoring due to relation to proposer. Retained for input and expertise on process and program goal
Demonstrated ability to meet
the community being serviced
Number of youths
Qualifications and experience of
Quality and completeness of the
Patrick Sherman: Project Manager, Facilities and GroundsJohn MartinezMichael PattonLarry King: Contract Compliance AdministratorAntoAlbert Ennis: Facilities and Grounds Pool and Ice
EngineerRolando DeLeon: Facilities and Grounds City Mowing Superintendent
company, including comprehensive
Demonstration of the connection to
Scoring Team
BOARD OF PUBLIC WORKS
AGENDA ITEM REVIEW REQUEST FORM
Date 04/08/2020
Department VPA
Name Patrick Sherman
BPW Date 04/14/2020 Phone Extension5601
Review and Approval Required Prior to Submittal to Board
Diversity Compliance
Officer Name Michael Patton
and Inclusion Officer
BPWAttorney Attorney Name Clara McDaniels
Dept. Attorney Attorney Name Clara McDaniels
Purchasing Michael Schmidt
Check the Appropriate Item Type – Required for All Submissions
Professional Services AgreementContractProposal
Open Market Contract Amendment/Addendum Special Purchase, QPA
Bid Opening Bid Award Req. to Advertise Title Sheet
Quote Opening Quote Award Reject Bids/Quotes
Proposal Award C/O & PCA No. PCA
Chg. Order, No. Traffic Control Resolution
Other: Ease./Encroach
Required Information
Company or Vendor Name Greater Impact Lawn Care
Yes If Yes, Approved by Purchasing
New Vendor
No
MBE Yes
MBE/WBE Contractor Completed E-Verify Form Attached
WBE No
Project Name 2020 Lawn Maintenance and Mentorship Program: PackageB
Project Number 1204-2020
Funding Source VPA Maintenance
Account No. 201-1101-452-39.89
Amount Not to exceed $50,000 for all Cemetery properties
Terms of Contract Per BPW contract following RFP process
Purpose/Description _Program to provide life skills and mentorship through lawn maintenance
employment__________________________________________
For Change Orders Only
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