HomeMy WebLinkAboutOpening of Bids - Water Treatment Chemicals 2020-2024 - JCI Jones Chemicals, Inc.NOTICE TO BIDDERS
Notice is hereby given that the City of South Bend, Indiana, will receive electronic sealed bids at
southbendin.gov/bids, until the hour of 9:30AM. Local Time, on April 14, 2020, for the
following:
Water Treatment Chemicals 2020-2024
The Title of the Bid and Project Number (where applicable) as described above must be included
in the subject line of the email to which you have attached your bid. The name of the
company/vendor, address, contact email address and phone number must be included in the body
of the email. Detailed instructions and information, including the link to the Reserved Mailbox
for electronic bid submittals, is available at southbendin.govibids.
Specifications are available for viewing and download by visiting the City of South Bend's
page at southbendin.gov/bids.
Click on the "Required Link" to register your company. You must register to receive addenda
and updates to the specific bid you are interested in. Failure to do so could render your bid
non -responsive to the specifications.
Bids received after 9:30AM, Local Time, on April 14, 2020, will be returned unopened.
Ir
Form. An electronic copy of a Bid Bond or Certified Check in the amount of not less than 10
must be submitted with the bid. The awarded bidder will be required to send the original check
bid bond via USPS.
W1"FTTM1,JV?rr• ,•s (sir Lit; accF.*?7TTYT7* jtarua, rbrIG-1
or bids which, in its judgment, will be to the best interests of the City of South Bend. If the
Board elects to award the base bid plus an alternate(s), the Board will look at the totality of the
cost when determining the lowest, most responsible bid.
I WiTs NOV MAA Poll a go i �V% �1
CITY OF SOUTH BEND INDIANA
SELLER'S BID FOR SALE OR LEASE OF MATERIALS
BID NAME Water Treatment Chemicals 2020-2021
FOR BIDS DUE April 14, 2020, 9:30 AM, Local Time
r
/S:Cnm
1
Agent of Bidder (if Applicable):
Bidder
(Firm):
When the prospective Contractor is unable to certt& to any of the statements below, it shall attach an explanation to this Affidavit.
CONTRACTOR'S NON -COLLUSION AND NON -DEBARMENT AFFIDAVIT,
CERTIFICATION REGARDING INVESTMENT WITH MAN, EMPLOYMENT
ELIGIBILITY VERIFICATION, NON-DISCRIMINATION COMMITMENT AND
CERTIFICATION OF USE OF UNITED STATES STEEL PRODUCTS OR FOUNDRY
PRODUCTS
1. •1 ^1 ! . 1 . • 1 1 r .� 1.
STATE OF ` -,
SS:
COUNTY
The undersigned Contractor, being duly sworn upon his/her/its oath, affirms under the penalties of perjury
that:
1. Contractor • 1. representative, agent of
company, corporationor . 1 represented by him, entered into any combination,
collusion or agreement with any person relative to the price to be bid by anyone at such
letting nor to prevent any person from bidding nor to induce anyone to refrain from
bidding, and that this bid is made without reference to any other bid and without any
agreement, understanding or combination with any other person in reference to such
bidding. • . • no person or persons,or • • .tion has, have
accountor will receive directly or indirectly, any rebate, fee, gift, commission or thing of value on
1- and
2. Contractor certifies by s• ! of proposal th, • . •nor any
of principals presently debarred, suspended, proposed for debarment,declared
or • .' excluded from participation a . • by any Federal
department or g 1
3. Contractor has not, nor has any successor to, nor an affiliate of, Contractor, engaged in
investment activities in Iran.
a. For purposes of this Certification,government of id any agency
1 instrumentality of or as otherwise defined a • Code
amended from time -to -time.
b. As provided by Ind. Code § 5-22-16.5-8, as amended from time -to -time, a Contractor
is engaged in investment activities in Iran if either:
L Contractor, its successor or its affiliate, provides goods or services of twen J_ 'i
million dollars ($20,000,000) or more in value in the energy sector of Iran;
or
iL Contractor, its successor or its affiliate, is a financial institution that extends
twenty million dollars ($20,000,000) or more in credit to another person for
forty-five (45) days or more, if that person will (i) use the credit to provides
goods and services in the energy sector in Iran; and (ii) at the time the
financial institution extends credit, is a person identified on list published by
the Indiana Department of Administration.
4. Contractor does not knowingly employ or contract with an unauthorized alien ! n
unauthorized alien. Contractor agrees that he/she/it shall enroll in and verify the woa
eligibility status of all of Contractor's newly hired employees through the E-Veri'm
i
Program as defined by I.C. 22-5-1.7-3. Contractor's documentation of enrollment a 'I
participation in the E-Verify Program is included and attached as part of this bid/quot
and
5. Contractor shall require his/her/its subcontractors performing work under th
an unauthorized alien, nor retain any employee or contract with a person that t
nder t�
that t
subcontractor subsequently learns is an unauthorized o
alien, and that the subcontractr h
Itr
enrolled in and is participating in the E-Verify Program. The Contractor agrees to mainta
this certification throughout the terni of the contract with the City of South Bend,
understands that the City may terminate the contract for default if the Contractor fails
cure a breach of this provision no later than thirty (30) days after being notified by tj
city.
6. Persons, partnerships, corporations, associations, or joint venturers awarded a
Wilit
discriminate against any employee or applicant for employment in the performance of 7
City contract with respect to hire, tenure, terms, conditions, or privileges of employment,
*r any matter directly or indirectly related to employment because of race, sex, religion,
color- natio itry,_age, gender- expression gender identity, sexual orientation
or disability that does not affect that person's ability to perform the work.
1111111"'r,111"16114 OWN iffil
contracts awarded under public bidding laws or other contracts in which public bids are
not required by law, the City, its agencies, boards, or commissions may consider thii
onyPor'iooih to obtan2ar2atonb oseConracofid b th
Li
In no event shall persons or entities seeking the award of a City contract be required to
-------------
said WBE/MBE. A finding of a discriminatory practice by the City's MBE/WBE
Utilization Board shall prohibit that person or entity from being awarded a City contrad
for a period of one (1) year from the date of such determination, and such determination
may also be grounds for terminating the contact for which the discriminatory practice or
noncompliance pertains.
7. The undersigned contractor agrees that the following nondiscrimination
commitment shall be made a of ani contrait which it mi henceforth enter into with
'Alim-14lu 18 8 ar-j ILI M I Ito Oro 10 gg I] W.4 I VAN a I NW41,M I 1"L%-M uVro Ito t%x
Tr -CC741 -1
VIFF-TSVITIMMOCITENRISL7=1 LTMF4 r" I L "I 'I -
employment in the performance of this contract with privileges of employment, or
matter directly or indirectly related to employment, because of race, religion, color, sile
gender expression, gender identity, sexual orientation, handicap, national origin
ancestry. Breach of this provision may be regarded as material breach of contract.
. . . . . . . . . . . . . . . . . . ... ... my proposal does not include the use of steel products or foundry products made in the
United States. I understand it is my sole obligation and responsibility to provide a
steel or foundry products is unreasonable. Prior to award and upon submission of bid
which does not use steel products or foundry products made in the United States, the City,
made steel or foundry is unreasonable. I understand that violations hereunder may result
in forfeiture of contractual payments.
77911471 =64-1
U111 I i s L 1TWIM,
for public works are true and correct.
Dated this day of 20
j(M)
drier (Finn)
or Its Agent
Printed Name and Title
K
Subscribed and sworn to before me this Z�>d f 20
YjP 4
- My Commission Expire'Jk,),�,
Notary Public
County of Residence 0 -t,
(To be completed only by Contractors/ Bidders claiming to be a "local Indiana business" pursuant to I. C. 36-1-12-22)
INDIANA LOCAL BUSINESS PREFERENCE CLAIM
A "local Indiana business"refers to any of the A6116imfing: .................................... . .. . ......... - . .................................... . . 111 ------- ----------- I .......... -
(1) A business whose principal place of business is located in an affected county.
(2) A business that pays a majority of its payroll (in dollar volume) to residents of affected counties.
(3) A business that employs residents of affected counties as a majority of its employees.
political sub•ivision.
adopted by the political subdivision.
An "affected county" refers to St. Joseph County, Indiana, or the following counties located adjacent to St. Jose
County., Elkhart County, Marshall County, Starke County and LaPorte County i
There are the following price preferences for supplies purchased from a local Indiana business:
* 5% for a purchase expected by the purchasing agency to be less than $50,000
* 3% for a purchase expected by the purchasing agency to beat ieast $50,000 but less than $100,000.
* 1% for,a Purchase expected Py he�,p tqg .0, q_qy_tq..be at least $ 100, 00
Date:
Pursuant to I.C. 36-1-12-22, claims a local Indiana business
preference for Project (Project#) located within the City of
South Bend, St. Joseph County, Indiana.
The location of the principal place of business is
.................. — . ............... .......... ....... ..
(Add-mq)
11 St. Joseph County, Indiana
a The following county located adjacent to St. Joseph County, Indiana; . . ........
• The majority of the business's payroll for the 12 months prior to the date of this Bid is to residents of St.
Joseph County, Indiana or the adjacent county noted above.
• The majority of the business's employees for the 12 months prior to the date of this Bid are residents of St.
Joseph County, Indiana, or the adjacent county noted above.
WHEN SUPPLYING SUPPORTING PAYROLL RECORDS,
BIDDER SHALL REDACT ALL SOCIAL SECURITY NUMBERS.
. . ........... . . ............
Contractor/Bidder (Firm)
. ............................................
Printed Name and Title
CITY OF SOUTH BEND
BID NAME Water Treatment Chemicals 2020-2021
FOR BIDS DUE _ April Time
BLENDED PHOSPHATE SEQUESTRANT CORROSION INHIBITOR..._.. ........... __ ................... ___ ............ ............. 5
CHLORINE SPECIFICATIONS— °°,,,,,,.,,,,°...,,.....°°... _.°„°°.____ °°°°°°._.............. ___ ................................ .,,....°.°°.............°,°°°°°°°°.°....... °.°° 1
DRYPOLYMER FLOCCULENT...........................°...,..,...............,.,......................,..,,,,,.,...........,.,..,.,.,...............,....,,,,.,......,..,...,..,.,,,,.,., 8
FERRICCHLORIDE ...... ............... ,................. .....,............... .........,.,..,..,............ ___ ............... ____ ... .2
FLUORISILICICAC ................. °°°,°.°...... ................ °.°.......... ____ ..................... ............°,°,.............,.......,.,,...,,....................,.........,...........3
LIQUIDCALCIUM NITRATE 66%......... .............................................................................................................................................................9
POTASSIUM PERMANGANATE ............ ....... ...... ___ .......... ... _ .......... °4
SALTSPECIFICATION ..... ..°.°°°......................... °°..°........ ................... ....°........ —... .... °...°.................. .......°°,°,... —....... ........,a.,,e,,,,,.... _._6
SODIUM'O
SODIUM PERMANGANATE... ............ ____ ...... ....... ............
SULFUR DIOXIDE ..,,,....° ................................. ......,...,,.,......... ..,..........,......,.,.............
......,.,.,,,.,,,,.,..,...............,.,.,.,....,,...............,..,.,.,.,.,,,...7
FOR ALL CHEMICALS
For security purposes vendors shall confirm via fax a copy of the delivery driver's license, truck and trailer
information along with the anticipated time of arrival not later than 24 hours prior to arrival. Failure to do so
will be cause for rejection of material, no billable time will be accepted.
Wrate_ Works./ucility deliveriES are to bt,, rncrdsr on nrrrrnol olcuk doys beam -.,en /:00 u.mr and :1.1:00 u.rn. wlthr unloading to be
c:�arny�lFterchk7r_,y`��e8� 1k1.)ts.rr�, tll�.r.s'LFt IWrrt`eur firxr:rlrly r„„�1�'^IYvr�rrr.fi car' , �Crs k'2�� rrr�atiar 1��_twe=�r7 ibukir,rrr�s Gr/ C;:G)(�1�M rar.ir:9 f-2:(�:Jf7 Pflrl trt<�r�cfa°ay
0?(our1h 1 rirlcy.
No stop -off or fuel surcharges allowed; however, demurrage charges will be allowed after 2 hours
per stop. All deliveries are F.O.B. Delivery Point°
Awards of this bid will be divisible by product. Awards will be based on the lowest responsive
and responsible bidder per unit prices on the attached schedule.
All prices quoted are to be effective May 1, 2020 through April 30, 2021 (One Year). Prices are
to be period without increases.
Quantities are estimated and not guaranteed. The City reserves the right to exceed the estimate at
the price quoted
I. CHLORINE SPFa.CIFICATIONS
INCLUDE BG i H 150# AND TON CYLINDERS
/:1 0 0 0 RM 1"I
authorizedI . Only containers which currently are by regulationchlorine,
which have been r r and reconditioned as described r which
have been tested within the period required by r be filled.
consentis, illegal to ship chlorine containers that have been filled by or without the
2. Due to the volatile nature of this chemical, the chlorine provider-.
to have one (1) accredited Safety and Handling of Chlorine class per r
SouthBend Personnel.
CChlorine quotes should r-deposit-free. rdeposit r r;b
includedquote.
_._,..�........................
. .oiling Point, .
Critical Densir
Critical Pressure
�tical Tel a e
Critical Volume
Latent Heat of Va orization
Liquid GasRelationship:
Meltin Point _
Specific Gravity -Dry Gas
Specific Gravity — Liquid
r rig
_29.29°�F (-34.050C) ��__._�..._..._...
35 771b /cu ft
1118.4 Psia (76.. tmos.)
291�.20'i (I
m,_._. ._ ___.._...wM__._.__..._........
0.02796 cu. ft./lb.
12volume liquid cBhlon e�owt. at
457.6 volumes of chlorine, 825 (u)
standard conditions _
-149.76°F (-100.98°C)
2.482.._......m.__......__....__��.._..�_-_..
1.468 0 (° - 40C)
devicesa) All cylinders must be compatible with Chlorine Institute Emergency Kit "A" All
kit ,maximum
neck ring diameter thataccommodatehood is 4-314 inches.
UNIMMIMIM
a) Chlorine cylinders must comply with DOT specs, 3A480, 3AA480, 25, 3, 3BN4
or3E1800. The regulations permit only one opening in chlorine cylinders -at
the topfor the valveconnection.
3. Cylinder Styles
a) Cylinders maybe of three styles: footring, bumped bottom, or double bottom.
. Cylinder Threads
a) The threads in new cylinders are NGT threads 314-14NGT'(CI).
a) Chlorine ton container types must comply with DOTspec. 106A50OX DOT or
ICC 106A500, 27, BE2 7.
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a) The cylinder and ton container valves are protected during shipment and storage
by a removable steel valve protective housing or cap. Pressure reliefdevices
shall not be covered by the housing,
a) In cases where the capacity of a chlorine container is not known, it can be
determined by weighing it empty and again when completelyfilled with water,
and by multiplying the weight of water at 600Fby 1.25. This is the maximum
allowable weight ofchlorine allowed in the cylinder or ton container.
Mzsl�= M
a) When manufactured, cylinders are stamped with DOT specification number,
serial number, and owners andlor builders identifying symbols as well as
inspector's official mark and initial test date [DOT Section I 73.34(c)] of 49CFR.
a) When manufactured, ton containers are stamped with DOT specification number,
material, serial number, inspector's official mark, name, mark or initials of
companyfor whose use the tank is made, (or builder's symbol and serial
number), date of test, and water capacity [DOT Section] 79.300-18]. Tare
weights may be stamped by builder. Changes in stamping must be made in
compliance with DOT Section 173.31(d) or 49CFR.
MMZMM�=.-
a) Retested cylinders [DOT 49 CFR, Section 173.34 (e)(6)] and ton containers
[DOT 49 CFR, Section 173.31 (d)(7)] must be stamped to show date of retest.
For cylinders, the stamp must include the testfacility's certification number in a
prescribed pattern. Ton containers do not require the testfacility's number on
the container.
a) It is recommended that all new chlorine cylinders and ton containers be stamp
with the original tare weight by the container manufacturer. I
ffl�'V�A
M?by»«:
a) Chlorine cylinders are to have a single chlorine Teflon style valve produced
Sherwood or Tekno which is equipped with a fusible metal plug -type relief
device. This is a must comply safety requirement. I
a) Chlorine ton containers are to have two identical Teflon style valves produced by
Sherwood or Tekno near the center Shone This is a must comply safety
requirement. When vertically aligned, the valve in the upperposon is usedfor
gas withdrawal, and the lower onefor liquid withdrawal. The standard ton
container valve is identical to the cylinder valve except that it has nofusible
metal type relief device, and the valve seat diameter may be larger than on most
cylindervalves, There are tow sizes ofton container valves: 314 inch NGT and I
inch NGT
a) Outlet threads on cylinder and ton containers are special straight threads
(1.030" - 14NGO-RH-EXT) which conform to connection nuumber GA 820 and
B20C which utilize a yoke -type connection. These threads are to accommodate
the outlet cap only and are not to be usedfor chlorine hose connections.
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a) The reliefdevice on chlorine cylinders is a fusible metalplug in the cylinder
valve located below the valve seat. Thefusible metal is cast into an 'Alloy "B" or
Alloy "A" holder which is screwed into a tapped hole in the valve body. The
fusible plugs are designed to melt between 158 degrees F and 165 degrees F
a) Ton container valves contain no fusible plugs. The container itself is equipped
with six threadedfusible plugs, three in each head, spaced approximately 1200
apart.
3. Ton Container and Cylinder Inspection, Cleaning, and Reconditioning
a) In addition to the requiredperiod retest, it is recommended that each ton
container and cylinder be internally and externally inspected prior to each
filling This includes all appurtenances, such as valves andjusible plugs.
Criteriafor such inspection is outlined in "Cylinder and Ton container
Procedurefor Chlorine Packaging, " Chlorw.ine Institute Pamphlet 17, Sections 3,
4, and 5.
MENSM4=4
b) Cylinders cannot befilled until they are retested after thefive year anniversa
of the month in which it was tested, Ton containers can befilled until the end
the calendar year during which theirfive year test is due.
c) Retests are also required after any reheat treatment. In addition, retest any
container which shows evidence of*weakness at any time, or show a 5 percent
more loss in weight. I
n' • - �4111
a) Cylinders and ton containers are hydrostatically retested by the hydrostatic
expansion method [DOT Section 173.34 (a) and Section 173.31 (d)]. If at the
time ofrequalification a container shows a leak or a permanent expansion whi
exceeds 10% of the total expansion, it must be condemned. 11
a) Records must be kept showing results of the test. Each container must have the
test date plainly and permanently stamped into the metal ofone head or the
chime ofeach task passing the hydrostatic retest,
1. A South Bend Water Works representative shall specify the location for
chlorine cylinder and ton container deliveries.
2. Delivery Locations:
Location
. .. . ......... ................
Type of Container
.
. . .....
Address
North Station
....... ...
2,000 lb. Ton Conta i ner
830 North Michigan
--�Ea- s'-
-1 —50-I'-b—. Cylinder n-d—e'r- - ..
-
52290 Shenandoah Drive
mdc�r
4116 South Fellows Street
. --l. . ..... .... .... ....
__1501
South
2,000 lb. Ton Container
.. ......... ... ... ..
3600 South Main Street
. ..............................
... . .................. .... . ....
Cleveland th
ou
150 lb. Cylinder
..
4900 Cleveland Road
Cleveland North
1 lb. Cylinder
4949 Cleveland Road
Waste Water
2,000 1b. Ton Container
3113 Riverside Drive
3. Vendor personnel shall conduct all activities related to the loading and
unloading of cylinders.
5. Minimum deliveries are one (1) ton containers and twelve (12) 150#
cylinders.
6. Supplier must be able to guarantee delivery within 3 to 4 calendar days after
order placement
7. Vendor personnel shall not unload any filled cylinders or ton containers prior
to live inspection by South Bend Water Works Personnel.
Vendor personnel shall assist South Bend personnel in the visual inspection of
each cylinder or ton container for:
M
i) All old wire from previous hung tags are to be removed prior to delivery
H) All fusible plugs should be defect free (no pits or holes)
d.) Determination of markings ofretest and recerfification
Motor vehicles used to ship ton containers shall be properly equipped with lift
equipment suitable for handling containers to any point where the container is
to be loaded upon or unloaded from the vehicle.
1. Cylinders containing chlorine shall be securely lashed in
an upright position, loaded into racks securely attached
to the motor vehicle, or packed in boxes or crates of
such dimensions as to prevent their overturning.
E.) FERRIC CHLORIDE
A. GENERAL
i. Full truck deliveries (4500 gallons) to the Ferric feed
facility Plant located at; 3113 Riverside Drive, South Bend,
14 46628
F.) FLUORISILICIC ACID
i. The Fluorisilicic Acid supplied under these specifications shall be clean and
free of visible suspended matter and shall not contain more than 0.020 perc
of the"heavy metals", mercury, lead, bismuth and copper expressed as lead
(Pb); and shall contain. no soluble mineral or organic substances in quantities
e
capable of a deleterious or injurious effect upon the health of those consurn,
water that has been treated properly with fluorsilicic acid.
ii. Product to meet the latest AWWA standard for Fluorisilicic Acid (13703).
Price is to be based on a 23% solution.
iv, Bidders shall quote price per pound.
B. DELIVERY
i. The vendor shall deliver bulk fluoride to the following well locations in the
quantities as specified by a representative of the South Bend Water Works.
ii. 23% FlUorisilicic Acid delivered in tank truckloads.
iii. Deliveries are estimated at thirteen (13) tank trucks with two to four stop -offs
per 20,000 lb. load®
iv. No stop -off or fuel surcharges allowed however,, demurrage charges will be
allowed after 2 hours per stop.
V. Suppliers must furnish own unloading hose at least 40 feet in length with
proper, couplings to hook onto two male N.P.T., and must blow off hose to
bulk tank at each stop.
vi. City will not accept delivery of more than 1. 0% over the order quantity.
vii. Delivery, Locations
Address
. .. . . ......... 0 North Michfiaan,.Street
52290 Shenandoah Drive
2708 Rockne Drive
4116 South Fellows Street
3600 South Main Street
Clevel oa
Cleveland NorthiN
4949 Cleveland Road
Pinhook
e Street South Olive S e
1 aff-joR3 N
Free Flowing Grade Potassium Permanganate shall meet the requirements of
AWWA Specification 603-98 and shall be manufactured domestically and
certified suitable for use in public water supply by appropriate state and
federal agencies.
ne
gauge steel or plastic and shall be equipped with a handle.
1. The pails shall remain the property of the South Bend
Water Works. I
2. The pails shall be unloaded and neatly stacked at the
pumping stations.
Deliveries will be ordered on an as needed basis with each delivery consisting
of approximately 8 to 16 (55 Lb.) pails.
H.)PYROPHOSPHATE SEQUESTRANT AGENT
1 #i . R. • , #I f 4302# f,
ii. 'Me remaining `#` also be sodium phosphate
Product must already be listed in the latest National Sanitation Foundation
Standard 60 directory,
iii. The percent phosphate as PO4 must be disclosed and by Indiana law, be
m,?rked on the outside of the contai . L.
vendor
The successful . quote also provide on -site
assistance to the AuthorityA #' day per ifor the first six
monthsof product
After the first i months of IiAuthority
request further on -site technical assistance on an as needed basis.
iii. The vendor shall provide a per visit cost in their quote for the additional site
iv. Each visit will be one workday (Monday through Friday only), from 7:00 a.m.
to iI
VendorVIII R . and of „a representative
that will perform # your fsubmittal.
technicalvi. The representative . be an employee or certified representative
of I i I have a minimumof three years of experience in the
application of pyrophosphate seI products ,:' supply
and be available M# d f gFriday1 :00 a.m. to R to
questionsanswer arise in applying their product.
III f . i ►Ti Imo► f ! K
Bend using the product fone year.
iL Each reference must include the name of the municipality,
superintendent's name, and phone number,
.., one pint '...:1 be submitted with bid for analysis.
iv. During the contract period, additional sampling and analysis will be made.
V. Contract 1. nullified if testing indicatesr i e g. have been
.#' to product.
M01=11 1���
1. The City reserves the right to submit samples ofthe
polyphosphate product to an independent laboratory of
the City's choicefor chemical, biological, andphysical
analysis and testing.
2. Any product which, in the City's opinion, contains
hazardous or deleterious substance orfails to comply
with these specifications will be disqualified
I The cost of this analysis and testing will be incurred by
the vendor with the understanding that a maximum of
ten samples per year will he submitted.
C Guaranteed minimum available phosphate percentage
as 104 is to be Eighty Percent (8001o).
1. List of data that confirms products effect on (a) copper,
(h) sequestration
2. List ofdata that confirms company' experience in other
cities and technical support,
1. Yhe supplier shall provide a certified chemical analysis
ofa pyrophosphate product sample takenfrom the
production jacilityfrom which he proposes to supply the
City ofSouth Bend.
rj ra, ill, vfa�w f I I
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When applied at a rate yielding not more than four (4)
and manganese in solutionfor nofewer thanfive (5)
lit W i AOJ-A DWI ff V A Fi?f,!
residual and for no less than twenty-four (24) hours at
140 degree F
2. The City reserves the right to run performance tests once
a month.
3. Any product which, in the City's opinion, does not meffl,
the specifiedperformance requirements orfails to
comply with the specifications will be disqualified.
i. These specifications cover pyrophosphate compounds used to stabilize or
sequester soluble iron and manganese in potable water.
i. Product shall be a granular form. Powdered material will not be accepted.
F`® PHYSICAL STANDARDS
i. Phosphate blend shall comply with the following physical requirements:
1. Color: White
Z Solubility: Completely miscible in water
3. Percent Phosphate as PO4 Minimum of80%
4, Physical Form: Granular
G. CHEMICAL STANDARDS
i. Phosphate blend shall contain only NSP approved phosphorous ingredients.
ii. No amines or other chelating agents shall be used.
iii. Blended phosphate product formulation shall be only sodium salts of
phosphate compounds.
iv. No potassium salts shall be used.
V. hnpurities in pyrophosphate products shall not exceed the following
concentrations:
vi, In addition to the above standards, pyrophosphate products shall contain no
substance, for which the Indiana Pollution Control Board has established a
limit in potable water, in a concentration exceeding the limit established for
potable water.
i. Product shall be shipped in 50 pound bags and stored locally.
ii. Deliveries are to be made within two to three days of notice.
iii. Vender will be required to deliver product weekly or as needed to each well
field in order to maintain specified stock levels.
iv. Weekly delivery receipts will be issued.
V. Delivery sites are as follows:
Location
Address . . . .
Carriage Hills _
. .......................... . . .... . ..............
52290 Shenandoah Drive
... . ..... . .
Erskine
4116 South Fellows Street
South
& Main Street
3 669`o�uil�i—Ni
.
and South
. .... . .. . ............
4900 Cleveland Road
Cleveland - -'—-N� o - rt. h -
4949 C-1- e" —ve -I a n d-- Road
1.) SULFUR DIOXIDE
KNEEN 9"XIS)
Boiling Point
-1.00C
olor
CWO rl SS
-I--,. . ..........
pecific Gravity
. . ...... . . ........ . .
1.363
(800F)
. ..........
Critical Tern p.
314.82°F
Critical Pressure
1141.5 PSIA
i. Estimated annual usage is 100 tons, more or less, to be delivered in 2,000 lb
containers of liquid S02 in trucldoad lots of 10 containers.
i. Supplier must be able to guarantee delivery of 10 tons (20,000 lbs) within five
(5) calendar days from release of requirement.
ii. Material to be delivered F.O.B.
iii® No freight surcharges allowed.
iv. Billing must be submitted on a CWT unit basis.
V. Delivery Location. Waste Water Treatment Plant located at 3113 Riverside
Drive, South Bend, Indiana 46628.
J.) DRY POLYMER FLOCCULENT
AV
1411ROONI&THOU-1, P 11GIONB61110M of-$ I
ii. Quantity of the polymer stated in this specification is intended as an estimate"JI
usage during a 12 month period rather than an absolute quantity.
Polymer is considered a performance product and must meet certain standards
due to compliance related issues on the NPDES Permit.
iv. Any supplier that has not been previously approved must perform bench
testing on any polymer bid to prove the product will meet the standards
necessary to ensure permit compliance.
V. When samples are required, such samples shall be delivered or shipped at t
vendor's expense to the following name and address: Nancy Clay, 3113
Riverside Dr. South Bend, IN 46628. 1
A. Samples must be clearly labeled with your company's name, address, and
(item number).
viii. All samples will become the property of the City of South Bend, and will not
be returned.
i. Products will be a high molecular weight cationic polyelectrolyte, supplied as
a micro -bead or in granular form.
'ii. The product must be completely non -dusting, free flowing and completely
soluble in water with a very rapid dissolving rate.
llmnkffo���
nsitv 50 IbLjLer cubic ft.
Particle Size 95% less than I mm
. . .. . ......
of I% Solution 3.5-4.5
i. Packaging to be in 50 551 polyethylene bags.
ii. Must be able to guarantee delivery of 9,000 lbs within 14 calendar days after
or placement.
iv. Material to be delivered F.O.B. the Waste Water Treatment plant located at
3113 Riverside Drive, South Bend, IN. 46628.
K.)LIQUID CALCIUM NITRATE 66%
i. The estimated annual usage of Liquid Calcium Nitrate (66%) is 45,000
gallons, more or less.
Supplier must be able to guarantee delivery of 4,000 to 5,200 gallons within
five (5) calendar days after order placement.
neentrations:
Ca(NQ3 A
46.34%
Ca(NQ3 . H�0
66.5%
11.2%
(ppra
Less th� I
Specific Gravity
L R_/ml at 20T
4at
PH:
J520°C
6.00
C. DEUVERY
i. Full truck load quantities are to be approximately 3,500 gallons
ii. Delivery will be to two separate remote locations. Geyer Ditch GPS location
41.69565, -86.40614. Sage Road GPS location 41.71024, -86.41629.
Remote locations are accessed via a combination lock. Delivery requests will
include the combination lock if City personnel will not be on -site during
deliveries. If City personnel will be on -site the combination will be omitted
from the manifest.
Mill= WIWI 111PIgnorilli;
L.) SODIUNI HYPOCHLORtTE 12.5%
1111111111" 12`111 1111111111111 rarer M-10
ii. The City owns multiple 2,550+ gallon tanks for the storage of Sodium Hypochlorite 12.5"
iii. These tanks come equipped with all necessary fittings and outlets, as well as secondary
containment for increased safety.
iv. Supplier must have necessary hoses and connectors to connect to a 2 is quick disconnect
fitting.
V. Product delivered to a Water Filtration Facility must meet the required ANSIINSF Standard
60.
vi. No stop -off fees or surcharges allowed however, demurrage charges will be allowed after 2
hours per stop
. ........................ .
Concentrations
. ......... . . . ............. . . .................... . .
Sodi
Tuypp S j 11 jr
12.5%
Gravity
1.1964
.............. . . . . .
12.5 to 13.5
Molecular Weight
74.44
Boiling Point
>2120F
. .................. . . . . . .... . .....
Freezing Point
-1 I'F
. ........... .
i. Supplier must be able to guarantee delivery of 1,800 to 4,500 gallons within 3 to 4 calendar
days after order placement.
ii. Full truck load quantities of approximately 1,800 to 4,500 gallons are to be delivered, F.O.B.
to:
1111il ;;il 11111�� ��
3.) Prices must be submitted in cost per gallon with freight included.
31M« =�
m.) SODIUM PERMANGANATE
a. GENERAL:
i. The bid will be for two separate line items for the same product (20%
Liquid Sodium Permanganate)
111111 lienill 1!11
h. TYPICAL PROPERTIES
i. Product shall be bulk 20% (by weight) +/ 0.5% liquid sodium
permanganate (NaMn04).
ii. 20% Liquid Sodium Pen-nanganate shall be produced domestically with
the United States.
Product shall meet or exceed A standard B603-03 or
subsequent revisions.
iv. Product shall be listed by the NSF as being in full compliance with N
Standard No. 60 for Drinking Water Treatment Chemicals — Health
Effects. I
C. DELIVERY
1. All deliveries shall be made within 48 hours of the request to the following address: 2801
Riverside Drive, South Bend IN 46628.
2. The product is to be delivered in clean containers/tanks and is free of contamination.
cleanup of storage facilities and full replacement of stock at the Supplier's expense.
3. All deliveries shall be made on weekdays (excluding holidays) between the hours 7:00 AM
and 11:00 AM
The off-loading of the 275-gallon totes containing sodium permanganate from the delivery
�Jif delivery or by transfer pump.
5. Deliveries must be coordinated with the City. The Identity of the driver must be made known
"R
no less than one hour prior to delivery.
the transportation of the roduct to the Pinhook WTP. 2801 Riverside Drive 46628.
7. The City reserves the right to reject any delivery which does not conform to these
specifications or which has been contaminated.
.) STRUVITE REMOVER ER V ATIVE
i. The purpose of i 1 outline minimum acceptableproperties 1
remover/preventative at tBureau of Waste Water in the treatment process.
ii. Quantity of product stated in this specificationintended as an estimated usage during
month12 period rather thanabsolute quantity.
Vendori. The product must be non -toxic and require no additional PPE to handle and/or maintai
. Fi :i nocharge) and 1 / i i
spray R+ • 1 I 4 `f Ii applicable).
Product . 4 i 0�.
Vendor . 1 of provenprocess
application 1 prevention.
1 ! 11 'fMEMmm,
None_
,,, ,,,,,,,,,,,_, ..._.,._ ....._ _..- --Neutral H _..._.-
SolubilitMiscible _ ......._... W
i® Packaging to be in 275 gallon totes.
ii. Must be able to guarantee delivery of 275 gallons within 10 calendar days after order
placement.
iiio Material to be delivered F.O.B. the Waste Water Treatment plant located at 3113 Riverside
Drive, South Bend, I. 4662.
BID NAME Water Treatment Chemicals 2020-2021
FOR BIDS DUE April 14, 2020 ; 9:30 a.m., Local Time
Item
No.
Est. Qty.
Per Year
Item
Units
Unit Price
Total
1
150
Chlorine - I Ton Cylinders
on
$
$ !S'k 11-111'-E�Q.- Q(
2
150
Chlorine - 150 Lb. Cylinder
Cyl
$k-A5-()Q$
3
90,0000
Ferric Chloride
I.
4
260
Fluorisilicic Acid 23%
on
Potassium Pennanganate ---- 55 Lb. Pails
Lbs.
5
7,500
6
22,500
Pyropbosphate Sequestrant Agent
Lbs.
s . .........
7
100
Sulfur Dioxide - I. Ton Cylinders
on
8
40,000
Dry Polymer Flocculent - 50 / 55 Lb,
Lbs.
Polyethylene Bag
9
25,000
Liquid Calciurn. Nitrate
I Gal.
Sodium Hypochlorite - 12.5%
Gal.
� � µ'
„ -
10
72,000
Sodium Pernianganate
I.
11
1100
275 Gallon Totes
Sodium Permanganate
I.
12
1100
500-500 Gallon Bulk
13
1100
Struvite Remover 275 Gallon Totes
Gal.
11
TOTAL
1
1
y"I'll Jories Chen1ic9a,116,, 111 11 1%
grimimm
4
K
I'm
M
I
Version 4/2/2019
'M11"es 42'
Address:
City/State/Zip:
Telephone Number- Number:
FA
BOARD OF PUBLIC WORKS
Elizabeth A. Maradik, Member
Joseph R. Molnar, Member
(Printed Name)
(Title)
Jordan V. Gathers, Member
Therese J. Dorau, Member
Attest: Linda M. Martin, Clerk
w
CITY OF SOUTH BEND IT WV
INSTRUCTIONS TO BIDDERS
BID FORMS AND EXECUTION
A. Bidders are expected to examine the Drawings, Specifications, Proposal and all Instructions.
Failure to do so will be at the Bidder's risk.
B. Each Bidder shall furnish all information required by the Notice, Instructions to Bidders and
Specifications. Bids must be made on the form provided. The Bidder shall sign the Proposal
and Non -Collusion Affidavit, which is a part of the provided form, where indicated, provide a
notary signature and provide all other information required.
C. The Bidder shall sign the Proposal in the following manner: If the Proposal is made by an
individual, his/her name and post office address must be shown. If made by a partnership or
joint venture, the name and post office address of each member of the partnership or joint
venture must be shown. If made by a corporation, the Proposal must be signed by an officer
of the corporation or by a representative duly authorized by the corporation to execute the
Proposal in its behalf.
2. SEALED BIDS ONLY
A. Bids, Proposals, Guaranty, and other required documents must be submitted in a sealed
envelope marked on the outside with the general classification of material bids, i.e. "Bid for
Computer Equipment," "Bid for Front End Loader," or "Bid for Office Supplies."
B. When samples are required, such samples shall be delivered or shipped at the bidder's
expense to the address specified in the Invitation to Bid. Samples must be shipped
separately from bid documents and labeled clearly with the Bidder's name, address and the
commodity or equipment classifications and documents, the item (and item number, if any),
and Material Safety Data Sheets (if applicable). All samples must be representative of the
commodities or equipment which will be supplied by the successful Bidder. All samples will
become the property of the City of South Bend and none will be returned, unless otherwise
stated in the Specifications.
C. In the event of an inconsistency between provisions of the contract documents, the
inconsistency shall be resolved by giving precedence in the following order:
ORDER OF PRECEDENCE
A. Bid Form attached Proposal
B. Amendments to Specifications
C. Specifications
D. Special Provision
E. Instructions to Bidders
F. Notice to Bidders
4. DELIVERY OF BIDS
A. Bids must be delivered to the Office of the Board of Public Works, 13th Floor, County -City
Building, Room 1316, 227 West Jefferson Boulevard, South Bend, Indiana 46601 (574) 235-
9251, by the time specified (local time) in the Notice to Bidders. If not delivered personally,
the sealed envelope containing the Bid must be mailed to the following address:
City of South Bend
Clerk of the Board of Public Works
1316 County -City Building
227 West Jefferson Boulevard
South Bend, Indiana 46601
B. The Post Office Department will be considered agent of the Bidder in delivering the bid. The
City will not be responsible for deliveries. Any Bids received after the time specified will
be returned unopened.
C. Bids will be opened and read publicly at the time and place designated in the Notice to
Bidders. Bidders, their authorized agents, and the public are invited to be present.
D. Bidders may bid on one (1) or more item, provided however, that the bid submitted for each is
delivered in a separate, sealed envelops, with the envelope cleff!yA[beled on the outside
as to the specific item for which the bid is being submitted. Bidders may submit separate bid
bonds for each item being bid upon OR may submit one (1) bid bond equal to 10% of the
combined total of all bids submitted. A Bidder who wishes to bid on multiple chemicals may
submit one (1) total bid with pricing listed for each chemical which the Bidder intends to bid
on. There is no need for a Bidder to submit a separate and unique bid for each chemical
E. The Board may reject any bid that does not conform to these requirements as non -
A. No inquiries by Bidders relative to interpretation of Plans, Specifications, Special Provisions,
or other Bidding Documents will be answered verbally. If any prospective Bidder is unable or
unwilling to comply with one or more requirements of the bidding document, such Bidder
should so inform the Board of Public Works in writing. Upon receipt of such information,
consideration will be given to the advisability of issuing an Addendum which would thereupon
become applicable to all Bidders. Any such inquiry must be submitted at least seven (7) days
prior to the bid opening date in order to give the Board sufficient time to consider any
necessary Addendum. All answers to such inquiries, in the form of Addenda, will be furnished
to all prospective Bidders who have registered with the City. All Bidders are required to
acknowledge receipt of any Addenda by inserting the Addendum number and the issuing date
on executed Proposals.
6. REJECTION OF PROPOSALS CONTAINING ALTERATION, ERASURES, INCOMPLETE
BIDS AND ETC.
A. Proposals shall be rejected if they show any alteration of form, additions not called for,
conditional or alternate bids (except when and insofar as are invited), incomplete bids,
erasures or irregularities of any kinds.
B. All blank spaces for bid prices must be filled in, in ink, with the unit price and total price for
each item (This does not apply to divisible bids). In case of incorrect totaling of amounts and
where the unit price and the extension thereof do not agree, the unit price for each item shall
govern, and the City is authorized to correct all erroneous extension and totals for the purpose.
of comparing bids.
7. TRADE DISCOUNTS
A. Trade discounts shall not be shown separately, but shall be incorporated in the Bidder's unit
price, unless otherwise specified.
8. VEHICLE BIDS
A. Bidders may bid onone (1) or more vehicles, provided however, that the bid submitted for
each vehicle is delivered in a separate, sealed envelope, by vehicle, with the envelope clearly
labeled on Bidders may bid on one (1) or more vehicles, provided however, that the bid
submitted for each vehicle is delivered in a separate, sealed envelope, by vehicle, with the
envelope clearly labeled onthe outside eetothe specific vehicle for which the bid isbeing
submitted. Bidders may submit separate bid bonds for each vehicle being bid upon OR may
submit one (1)bid bond equal tm1096mfthe combined total ofall vehicle bids submitted.
0. The Board may reject any bid that does not conform to these requirements as non-
responsive,
lO. TAX EXEMPTIONS
A. The City of South Bend is exempt from the payment of federal excise and transportation taxes
levied under the provision ofthe Internal Revenue Code. |tioalso exempt from the Indiana
State Gross Retail Tax (sales baz). The City will furnish the successful Bidder with any
certificate ofexemption required.
11, WITHDRAWAL OF BIDS
A. Withdrawal of bids will be allowed only in those cases in which a written request to withdraw a
bid is received by the Board of Public Works prior to the date and hour for receiving and
opening bids. In such cases, the same will be returned to Bidder unopened.
12ESCALATOR OR CONTINGENT CLAUSES
& The use of escalator clauses or other contingent clauses by the Bidder is prohibited, unless
requested or permitted by the Invitation to Bid. No Proposal shall contain nor be
accompanied by any writing purporting to limit or qualify the City's right to accept such
Proposal or purporting to alter such Proposal or any Contract which may be executed
pursuant thereto.
13. PRICIESHVIST BE DELITERED PRICES
A. The bid price shall be a delivered price. All materials shall be shipped FOR destination as
specified in the Invitation to Bid. No fuel surcharges accepted.
14. AWARD — WAIVER OF TECHNICALITIES
A. The Award of Bid, if any award be made, will be made within sixty (60) calendar days after the
opening of Proposals to the lowest responsible and responsive Bidder who's Proposal
complies with all the requirements prescribed, exclusive of technicalities waived. Until the
final award of the Bid, however, the right is reserved by the City to reject any and all
Proposals and to waive technical errors.
15SPLIT TING OF AWARDSIDIVISIBLE BIDS
A. Bids will be awarded on the basis of the total dollar amount for all items in the Proposal unless
the bid is described by the City as a Divisible Bid. The City may award a Divisible Bid to the
lowest responsible and responsive Bidder for each item or class of items as indicated in the
bid documents.
BIDDER QUALIFICATION
A. The City may require any Bidder to submit evidence of qualifications, and may consider any
evidence of the financial, technical, and other qualifications and abilities of the Bidder. The
City will not award a Contract to a Bidder who, in its opinion, is not fully qualified on the basis
of financial resources and responsibility, possession of adequate equipment, personnel,
experience, and past record of performance to perform the obligations to be undertaken
competently and without delay.
17� PURCHASE ORDERS
A. A Purchase Order will be issued to the successful Bidder after formal acceptance of the bid is
made by the City.
18. NEW MANUFACTURE
A. Unless otherwise specified in the Invitation to Bid, the items offered shall all be new and the
latest model of manufacture.
19. SOURCE OFS1 - - -- ----
A. If the Bidder is not a manufacturer, the source of supply must be shown and all sub-
contractors must be identified.
20. PACKAGING
A. All items shall be delivered strongly packed and marked according to accepted commercial
practice unless otherwise directed in the Specifications. No charge shall be made for
containers and the City shall have no obligation to return containers unless otherwise
provided by the Specifications or Special Provisions. Any items not received in good
condition will be rejected.
21. INSPECTION OF GOODS
A. The City of South Bend reserves the right to inspect and have any goods tested after delivery
for compliance with the specifications. Notice of latent defects, which would make the item
unfit for the purposes for which they are required, may be given at any time within one year
after discovery of the defects.
B. All items rejected must be removed immediately by the Contractor at the expense of the
Contractor. If the Contractor fails or refuses to remove the rejected items, they may be sold
by the City of South Bend.
C. The above provision shall not be construed in limitations of any rights the City may have
under any laws including the Uniform Commercial Code.
22. ASSIGNMENTS
A. Nmperson to whom Contract has been awarded may assign his interest in the Contract
without the consent, |nwriting, mfthe City.
23. CANCELLATION
A. TheCityof8uudlBondnamenxasthehQhthucanma|anyContra«tforhai|ureornafuma|mf
performance, froud, deueit, mianapreaenbmdon, coUuaiom, conspiracy, orany other misconduct
onthe part ofthe Contractor.
24. DEDUCT 10N.OF-DAIVIAG)ES
A. �'the City cancels the contract for any cause, kshall deduct from whatever isowed the
Contractor on the Contract or any other Contract, any amount sufficient to compensate the
City for any damages suffered by it because of the Contractor's wrongdoing.
I . On regular invoice form giving a complete and detailed description of the goods delivered,
including purchase order number.
2. If the Contractor allows a discount, the period of time in which the City must make
payment to qualify for the discounts shall be computed from the date the City received the
invoice (completely filled out), or the date the goods are delivered and accepted,
whichever may be later, and shall not be less than twenty (20) days.
3. If more than one shipment is made under the Contract and on the same purchase order,
the City will make partial payments on a basis that is agreeable to both parties.
26, OWNERSHIP OF GOODS
A. The goods which are the subject of the Contract shall remain property of the Contractor until
delivered to and accepted by the City of South Bend.
A. If the quantity set forth in the Notice to Bidders and Proposal is approximate and represents
the estimated requirements of the City for a specified period of time, the unit price and the
extended total price thereof shall be used only as a basis for the evaluation of bids. The
actual quantities necessary may be more or less than the estimate, but the City shall neither
be obligated nor limited to any specific amount. The City will, if at all possible, restrict
increases to twenty percent (20%) of the estimated quantity and will, if at all possible, restrict
decreases to twenty percent (20%) of the estimated quantity.
28. TERM "OR EQUAL"
A. Where the term "OR EQUAL" isused inthese Specifications, the Bidder deviating from
specified item shall file with his/her bid a letter fully expfaining and justifying his/her proposed
article mrequal. The City ofSouth Bend shall bethe sole judge indetermining ifthe "OR
EQUAL" offered meets the Specifications.
29. INDEMNIFICATION CLAUSE
A. The Contractor agrees to indemnify, defend, and hold harmless the City of South Bend, its
agents, officers, and employees from all costs, losses, claims and suits, including court costs,
attorney fees, and other expenses, arising from or out of the negligent performance of this
Contract by the Bidder or because or arising out ofany defect in the goods, materials or
equipment supplied bythe Bidder.
NOTE: Incoming mail does not reach the Board of Public Works until after 9:30 a.m. If
you are sending your bid via Federal Express or another overnight source,
please confirm that your package will arrive before the bid opening time and
date.
U
1.316 COUNTY-C,ri Y BUILDING, � ,r . � ��. ; ,��,," PHONE 574/ 235-9251
227 W .1F.FrF�Rs�>rr BOULEVARD
FAX 574/ 235-9171
Soui'i I BEND, INDIANA 46601-1830 � � 1865 � TDD 574/ 235-5567
CITY OF SOUTH BEND PETE BUTTIGIEG, MAYOR
BOARD OF PUBLIC WORKS
Date: _A
9s 020___ ............................................ _---................................................................................ _.....................
To: All l olders
From Linda M. Martin, Clerk, o of Public Works
Subject AddendNumber: 1
Project Name: Water Treatment Chemicals 2020-2024
ProjectNumber: N/A
ACKNOWLEDGEMENT OF RECEIPT OF ADDENDUM
li li i I i Ir r• 11 1 1 11 i !I i I i I -I I.r -11 INr r
Please sign below and acknowledge receipt of this Addendum
by faxing this sheet to the Board of Public Works at (574) 235-9171
within 48 hours of receipt. A copy MUST also be included with your
bid package upon submittal.
THIS ADDENDUM MAY AFFECT YOUR BID.
REM
The attached documents are hereby added to the Specifications and Contract
Wocuments and become a part of herein.
"'Nog, �<.iii��;�� i°..�'I�ii'i:ii��,�
Company: 111
Authorized Signature:
Version 4/2/2015
FIT, 73 0 • I �, M
WATER TREATMENT CHEMICALS 2020-2024
ADDENDUM NO. 1
F Irl I I Iff-74 MINI i � I ii ii
III III I NrRTM=
Ili•11 • 1111, BOMB=
Replace the below Statement of Policy along with other mention of bid submittal in a sealed
envelope:
the advertised date of the bid opening.
With the electronic bid submittal directions in the revised Notice to Bidder and at
south bendin.govlbids.
Attachments:
Notice to Bidder
Addendum" sheet-
Date: ri1 020
To: All Planholders
From Linda M. Martin, C'
Subject Addendum Number
Project Name:
rlflmwylj•,
I
Water Treatment Chemicals 2020-2024* (dates are being adjusted)
N/A
ACKNOWLEDGEMENT OF RECEIPT OF ADDENDUM
1, 1
Date Received: ."-MCA \ "Z..jc,)
. "1 11,11,1111, iiii; - - - - -IT - . -i-,
Please sign below and acknowledge receipt of this Addendum
by faxing this sheet to the Board of Public Works at (574) 235-9171
within 48 hours of receipt. A copy MUST also be included with your
bid package upon submittal.
THIS ADDENDUM MAY AFFECT YOUR BID.
RM
The attached documents are hereby added to the Specifications and Contract
Documents and become a part of herein.
Version 4/2/2015
PROJECT NAME: WATER TREATMENT CHEMICALS 2020-2024* (DATES BEING ADJUSTED)
ADDENDUM NO. 2
The following BID/PROPOSAL pages are to be added/changed to the contract
documents:
The attached BID/PROPOSAL pages replaces the original pages.
A FULL AND COMPLETE COPY OF EACH CORRECTED PAGE
ATTACHED TO THIS ADDENDUM.
1!111111 1111 1 � �lill� 11111 1 1
0--=-
x IL'T lU IdUS111111C L,9-, k-)alit. d V91P13''VI UIC 111SL Msc�-111 I S1 Dell
included with your bid.
CITY OF SOUTH BEND, INDIANA
JCI JONES CHEMICALS, Inc.
ATA &R EUTI., SiVAIVAlh
1, the undeNgned shareholder, being the holder of all share of stock of the above cornpany now outstanding,,
hereby resolve as follows:
RESOLVED, that all Corporate Officers generally,
1. Susan Jones, ChlefAdrnhistration Offker
2. Summer Mello, Naflonal Sales AdirdAhIstrator
Of JCI's Corporate office, Sarasota facility are hereby authorized to submit and sign bids, contracts and other
...... .....
Jeffrey e;ones
Chief Execuflve Officer & President
Lauralill�r
(.,�'ORPORXTEOMCES' 1765f:bNGUNG8nVD,SARASOrA, R.om0A.'.-,14236 �4, ICK L FREE 8(XIATMO-78 -0 FAX 941330�9,657
BRANCH NY (.ALX'XX)NK, NY BARBERTC.*�. 0H SWEIMEW, W 1A1ERFaMA0<, M I
JACKSONVU E, FIL BEM::v GROVE, W MUY.)Rg'.), VA IMXMA, WA T(MrU4,K.E. (,..A
WWW.10CHENUCALS CCHA
State of Indiana
Office of the Secretary of State
MENEM,
1, CONNIE LAWSON, Secretary of State of Indiana ' do hereby certify that I am, by virtue of the laws of
the State of Indiana, the custodian of the corporate records and the proper official to execute this
Z MIL
JCI JONESCMEMICALS, INC.
duly flied the requisite documents to commence business activities under the laws of the State of
Indiana on April 01, 1993, and was in existence or authorized to transact business in the State of
Indiana on February 19, 2020.
I further certify this Foreign For -Profit Corporation has filed its most recent report required by Indiana
law with the Secretary of State, or is not yet required to file such report, and that no notice of
withdrawal, dissolution, or expiration has been filed or taken place. All fees, taxes, interest, and
penalties owed to Indiana by the domestic or foreign entity and collected by the Secretary of State
have been paid.
In Witness Whereof, I have caused to be affixed my
of Indianapolis, February 19, 2020
1993040139 /20201317133
All certificates should be validated here: https://bsd.sos.in.gov/ValidateCertificate
Expires on March 20, 2020.
4j 1
1, 1, fix,
AFFIDAVIT OF COMPLIANCE
CHLORINE
JC1 Jones Chemicals, Inc. hereby guarantees that the chlorine comprising each shipment or other
delivery made to the buyer complies witli all jyplicable reqUirements of the AWWA Standard
for Liqueflied CUorine,AWWA B30'1 -10.
We believe the above certification holds true until such a time as the AWWA Standard for
Liquefied Chlorine is amended or the above certification isrevoked in writing.
In addition, this product is certified under the ANSI/NSF Standard 60.
Very truly YOUrs,
e5wl'moza 111"Ule
Surnmer Mello
National Sales Coordinator
JC1 JONES CHEMICALS, INC.
1765 Ringling Blvd
Sarasota, FL 34236
(941) 330-1537
Certificate Number 20140416-MH18026
Report Reference MH18026-20020716
Issue Date 2014-APRIL-16
Issued to: JCI JONES CHEMICALS INC
1765 RINGLING BLVD
SARASOTA FL 34236
This Is to certify that DRINKING WATER TREATMENT CHEMICALS
representative samples of Suinny SolChlorine
Standard(s) indic d on this Certificate.
Standard(s) for Safety: NSF/ANSI 60 - Drinking Water, Treatment Chemicals -
Health Effects
Additional Inforunation. See the UL Online Certifications Directory at
M Lwyw. u J.ci i4dptabasp. for additional Information
V
covered by UL's Classification and Fo Plow -Up Service and meeting the appropriate U.S. and Canadian
requirements,
The UL Classification Mark includles� the UL In a circle symbol', with the word 'CLASSIFIED" (as
shown); a control number (may be alphanumeric) assigned by UL; a statement to Indicate the extent
of U12s evalvabon of the product; and the product category name (product Identity) as Indicated In
the approprIdte UL Directory, The UL Classification Mark for Canada Includes: the UL Clasalfication
Mark for Canada: V with the word "CLASSIFIED' (as shown); a control number (may be
alphanumeric) assigned by UL; a statement to Indicate the extent of Ws evaluation of the product;
and the product category name (product identify) In English, French, or EnglishIrrench as Indicated
In the appropriate UL Directory,
Look for the UL Classification Mark on the product,
This Is to certify that representative samples of the product as specified on this certificate were tested ro
according to the current UL requIrements,
%,UL 11C ww dooNOMWOR WOW1 UL "all Amftq. 4" PIT044d " Wor 0 94, 940 (Utj ,#Ar Wwk.41 #A"mt 0 W. ft"twdung" @*
wL CNWWV 940*%, X4pft1M*Ak* (4XMM"Waftft
14J I I Is 1w.
AFFIDAVIT OF COMPLIANCE
SULFURDIOXIDE
JCl Jones Chemicals, Inc. 11creby guarantees that the sulfur dioxide coMprising eachsliipment ®r
other delivery made to the buyer complies with all applicable requirements of the AWWA
Standard for Sulfur Dioxide, AWWA B512-08,
We believe the above certification holds -true until such. a time as the .AWWA Standard for Sulfur
Dioxide is amended or -the above certification. is revoked in writijig,
'Very traly yours,
JCI JONE S CHErvHCALS, INC.
Cl 1101we
Summer Mello
National Sales Coordinator,
I tu-I Vfim—
SODIUM HYPOCHLORITE
JCI Jones Chemicals, Inc. hereby guarantees that the sodium hypochlorite solution comprising
each shipment or other delivery made to the buyer complies with all applicable requirements of
the AWWA Standard for Hypocblorites, AWWA B3 00-10.
We believe the above certification holds true until such a time as the AWWA Standard for
Hypochlorites is amended or the above certification is revoked in writing.
Summer Mello
National Sales Coordinator
1765 Ringling Blvd
Sarasota, FL 34236
(941) 330-1537 1
C E R T I F I C A "r E, 0 F�' C 0 M P L I A N C
Certificate Number 2014014164*11 802(3
Rqimrt Reference MH "I 80216-20Q1':!()712
Isstic Dale. 2014-APRIL-16
ISSLied to: JO,JONES C1 EACCALS 114C
1765 RINC"'U�11G BLVD
This is to (!*irfify that DRINKING'WA I E R T REATMENT(�) 1EMICALS
representative samlples ot SUIUlYS0101501", 'SUnny SoW 10C ) F!Ilus",
SU1111YS018100", "SLH111YSO18B1ewJi
Have been iniiiie!15figated 1�)Y LJL ir� accordance Mil iii the
Standard(s) indicated on H Os Cv,fificate,
Stavidard(s),for Safbty: 114GF/AtilIS1 60 - Drinking Water Treatment Chenlicals -
I iealth Effects
Additional Information: ,113ee the UL OnNne Cerfificatiotts Directoty at
vvmvu, uL corn/dalabe�se for addifiotial hiformahon
Oin�y those products beauing the U1 Ctassification Mark for the U,S, and Cana(la sttmfld be consWered as Wrig
comeby UL's Oassificabon and FoUow-Up Senke and meefing the appropdate U,S, arid Canadian
reqWmnerfts,
"Pez.
The U1 Oassfficahon Mad( 6nc4ides: the I paw 6c�e syrnbo, 11 ' wbh the word 'CLASSIRED"'(as
shovvrr), a contuoinumilbe, (iinay be alphanuilreric) asspgried by UL,, Aatep nent to 4Wpcate the exterA
of UL's evahjatiorn of the p<Aii.x( and ttte poduct category name (pi(!Auct Wenfity) as Oftated 4�
The LJL Ckissfficabon Mark for Cm iiada hicLdes� the I pL CBass fficafion
Mark foi, Canada� wW,� Om wonJ 'CLASSIFIED" (as shown)11 a contioN nwnbew(may be
alphanurnedc) asspgrmd by UL;a statement4d to �icate the exle!ii,it of Lk's evaluabon of the puoductl-
and the pro&xt category narne (product idenfity) 0 En�:35sl`u, French:j oii, Eng4sh/Fii,ench as reindk;ated
iin the appropilate U Cirectoy,
Look fsm the UL Oassificafion Mark on the prx)du,ic�l
I hs; ns to uliiitffjiy that uepreseintaNve sampiles of the podi.ict as specIted (xi this certficate were tested
accordiku to the currer�t UL reqWremq:1,ros
g
Of `1%
WMmiyR Canmv, Mm4w, ftrih AmwmCeNOIah— PlooraM,
uk 10 r,
My WhI—fil", 1!" hiV.WhIg UL ft, „ i &�maWWW ok 1 f4 p 1: C: PUL) AN mfly;ivftv"d fi—mff i:if N 0 1: In - quo!lhofiq� P�.. f
Imt-1 &mni6^mVNYt 1-1- U,- PV--Um
Page tl of 1
KNOW ALL MEN BY THESE PRESENTS, that we JCI Jones Chemicals, Inc.
1765 RinglingIv. Sarasota, FL 34236
as Principal, hereinafter called the Principal, and Federal Insurance Company
202B Halls Mill Road Whitehouse Station, NJ 08889
a corporation duly organized under the laws of the State of I
Surety, hereinafter called the Surety, are held and firmly bound unto City of South Bend
as Obligee, hereinafter called the Obligee, in the sum of Ten Percent of Amount Bid
Dollars
( 10% }, for the payment of which sum well and truly to be made, the said
Principal and the said Surety, bind ourselves, ourheirs, executors, administrators, successors and
assigns, jointly and severally, firmly be these presents.
WHEREAS, the Principal has submitted a bid for Water Treatment Chemicals 2020-2024
NOW, THEREFORE, if the Obligee shall aceeptthe bid of the Principal, the Principal shall
enter into a Contract with the Obligee in accordance with the terms of such bid. In the event of
the failure of the Principal to enter such Contract, the Principal shall pay to the Obligee the
difference not to exceed the penalty hereof between the amount specified in said bid and such
larger amount for which the Obligee may in good faith contract with another party to perform the
Work covered by said bid, then this obligation shall be null and void, otherwise to remain in full
force and effect.
SIGNED AND SEALED THIS 14th day of April , 2020
�JCI Jones Checals, I
W
Federal Insurance Camp
Sharon A. Foull: Attorney -in -Fact
State of
County of
Illinois }
SS:
Cook }
SURETY ACKNOWLEDGEMENT (ATTORNEY -IN -FACT)
On this 14th day of April in the year 2020 before me,
Karen E. Socha ,a Notary Public in and
for said County and State, residing therein, duly commissioned and swom, personally appeared
Sharon A. Foulk
known to me to be the duly authorized Attomey-in-Fact of the
Federal Insurance Company
and the same person whose name is subscribed to the within instrument as the Attomey-in-Fact,
of said Company and the said Sharon A. Foulk
duly acknowledged to me that he subscribed the of the
Federal Insurance Companv
thereto as Surety and his own name as Attomey-in-Fact.
IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day and
year in this certificate first above written.
OF
FICIAL ,
K E �,
NOTARY PUBLIC - STATE OF ILLINOIS
�ry
Notary Public in and for Karen E. Socha
State of Illinois
My Commission expires: January 13, 2024
County
CHUBB*
Power of Attorney
Federal Insurance Company I Vigilant Insurance Company I Pacific Indemnity Company
Westchester Fire Insurance Company I ACE American Insurance Company
Know All by These Presents, that FEDERAL INSURANCE COMPANY, an Indiana corporation, VIGILANT INSURANCE COMPANY, a New York corporation, PACIFIC INDEMNITY
COMPANY, a Wisconsin corporation, WESTCHESTER FIRE INSURANCE COMPANY and ACE AMERICAN INSURANCE COMPANY corporations of the Commonwealth of
Pennsylvania, do each hereby constitute and appoint Sharon A. Foulk
Surety Bond Number. Bid Bond
Obligee: City of South Bend
each as their true and lawful Attorney -in -Fact to execute under such designation in their names and to affix their corporate seals to and deliver for and on their behalf as surety
thereon or otherwise, bonds and undertakings and other writings obligatory in the nature thereof (other than hall bonds) given or executed in the course ofbusiness, and any
instruments amending or altering the same, and consents to the modification or alteration of any instrument referred to in said bonds or obligations.
In Witness Whereof, said FEDERAL INSURANCE COMPANY, VIGILANT INSURANCE COMPANY, PACIFIC INDEMNITY COMPANY, WESTCHESTER FIRE INSURANCE COMPANY
and ACE AMERICAN INSURANCE COMPANY have each executed and attested these presents and affixed their corporate seals on this la day of November, 2019.
5RITIRMIR793-R,
Stephen M. Haney, Vice President
I9M, .1 2 1;"F ft
STATE OF NEW JERSEY
County of Hunterdon SS.
On this IL-t day of November, 2019, before me, a Notary Public of New Jersey, personally came Dawn M. Chloros and Stephen M. Haney, to me known to be Assistant Secretary and
Vice President respectively, of FEDERAL INSURANCE COMPANY, VIGILANT INSURANCE COMPANY, PACIFIC INDEMNITY COMPANY, WESTCHESTER FIRE INSURANCE COMPANY
and ACE AMERICAN INSURANCE COMPANY, the companies which executed the foregoing Power of Attorney, and the said Dawn M. Chloros and Stephen M. Haney, being by me duly
sworn, severally and each for herself and himself did depose and say that they are Assistant Secretary and Vice President respectively, of FEDERAL INSURANCE COMPANY,
VIGILANT INSURANCE COMPAN[Y, PACIFIC INDEMNITY COMPANY, WESTCHESTER FIRE INSURANCE COMPANY and ACE AMERICAN INSURANCE COMPANY and know the
corporate seals thereof, that the seals affixed to the foregoing Power of Attorney are such corporate seals and were thereto affixed by authority of said Companies; and that their
signatures as such officers were duly affixed and subscribed by like authority.
Notarial Sea]
KA11-11MRINE J. AINELAAR
00
NOTARY PUBLIC OF NEW JERSISY
Mo. 231SOM
COMrAblilian EqAma July 16, 2024 Notary Public
CERTIFICATION
Resolutions adopted by the Boards of Directors of FEDERAL INSURANCE COMPANY, VIGILANT INSURANCE COMPANY, and PACIFIC INDEMNITY COMPANY on August 30, 2016;
WESTCHESTER FIRE INSURANCE COMPANY on December 11, 2006; and ACE AMERICAN INSURANCE COMPANY on March 20,2009:
"RESOLVED, that the following authorizations relate to the execution, for and on behalf of the Company, of bonds, undertakings, recognizances, cantracts, and other written Commitments of the Company
entered Into in the ordinary course of business (each aWrittan Commitmene):
(1) Each of the Chairman, the President and the Vice Presidents of the Company is hereby authorized to execute any Written Commitment for and on behalf of the Company, under the
seal of the Company or otherwise.
(2) Each duly appointed anorney-m-fact of the Company is hereby authorized to execute any Written Commitment for and on behalf of the Company, under the seal of the Company or otherwis%
to the extent that such action is authorized by the grant of powers provided for in such person's written appointment as such attorney-m-fam
(3) Each of the Chairman, the President and the Vice Presidents of the Company is hereby authorized, for and on behid f of the Company, to appoint in writing any person the amornerin-
fact of the Company with full power and authority to execute, for and on behalf of the Company, under the seal of the Company or otherwise, such Written Commitments of the
Company as may be specified in such written appointment, which specification may be by general type or class of Written Commitments or by specification of one or more particular
Written Commitments.
(4) Each of the Chalramn, the President and the vice Presidents of the Company is hereby authorized, for and on behalf of the Company, to delegate In writing to any other offl— of the
Company the authority to execute, for and on behalf of the Company, under the Companys seal or otherwise, such Written Commitments of the Company as are specified in such
written delegation, which specification may be by general type or class of Written Commitments or by specification of one or more particular Written Commitments.
(5) The signature of any officer or other person executing any Written Commitment or appointment or delegation pursuant to this Resolution, and the seed of the Company, may be affixed by
facsimile on such Written Commitment or written appointment or delegation.
FURTHER RESOLVED, that the foregoing Resolution shall not be deemed to bean exclusive statement of the powers and authority of officers, employees and other persons to act for and on behalf ofthe
Company, and such Resolution shall not limit or otherwise affect the exercise of any such power or authority otherwise validly granted or vested."
1, Dawn M. Chloros, Assistant Secretary of FEDERAL INSURANCE COMPANY, VIGILANT INSURANCE COMPANY, PACIFIC INDEMNITY COMPANY, WESTCHESTER FIRE INSURANCE
COMPANY and ACE AMERICAN INSURANCE COMPANY (the 'Companies) do hereby certilythat
(I) the foregoing Resolutions adopted by the Board of Directors of the Companies are true, correct and in full force and effect,
(it) the foregoing Power of Attorney is true, correct and in full force and effect.
Given under my hand and seals of said Companies at Whitehouse Station, III, this April 14, 2020.
*�Ngwl Dawn M. Chloros, Assistant Secretary
IN THE EVENT YOU WISH TO VERIFY THE AUTHENTfCITY OF THIS BOND OR NCYTIFY US OF ANY OTHER MATTER, PLEME CONTACT US AT:
I Tel ephone l'908)"I 1193 Fax —:ourchubbmm
I
Combined: FED-VIG-PI-WFIC-AAJC (rev. 11-19)
Apr 9 2020 10:26AM
No 4675 P. 1
1316 COUNTY -CITY BUILDiN0
227 W. YEFFERSON BOULEVARD
5OUT14 BEND, INDiANYA 46601-1830
PHONE 574/235-9251
PAX 574/ 235-9111
TDD 574/ 235-5567
CITY Of SOUTH BEND pETE'$UTTIGIEG, MAYOR
BOARD OF PUBLIC WORKS
Date:
April 9, 2020
To:
All Planholders
Prom
Linda M. Martin, Clerk, Board of Public Works
Subject
Addendum Number: 1
Project Name: Water Treatment Chemicals 2020-2024
Project Number: NIA
ACKNOWLEDGEMENT OF RECEIPT OF ADDENDUM
Date Received:
2—
This addendum is being forwarded to you for the above referenced project.
Please sign below and acknowledge receipt of this Addendum
by faxing this sheet to the Board of Public Works at (574) 235-9171
within 48 hours of receipt. A copy MUST also be included with your
bid package upon submittal.
THIS ADDENDUM MAY AFFECT YOUR BID.
Notes:
The attached documents are hereby added to the Specifications and Contract
Documents and become a pant of herein.
Compe
Authox
Date:
Version 4/2/2015
Apr 9 2020 10:26AM
No 4675 P. 2
Jute: April 9, 2020 _
To: All Planholders
From Linda M. Martin Clerk, Board of Public Works
Subject Addendum Number: 2
Project Name: Water Treatment Chemicals 2020-2024* (dates are being adjusted)
Project Number: NIA
ACKNOWLEDGEMENT OF RECEIPT OF ADDENDUM
]date Received: �-A\ \
This addendum is betag forwarded to you for the above referenced project.
Please sign below and acknowledge receipt of this Addendum
by faxing this sheet to the Board of Public Works at (574) 235-9171
within 48 hours of receipt. A copy MUST also be included with your
bid package upon submittal.
THIS ADDENDUM MAY AFFECT YOUR BID.
Notes:
The attached documents are hereby added to the Specifications and Contract
Documents and become a part of herein.
Compe
Author
Date:
Version 4/2/2015