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HomeMy WebLinkAboutRM 05-13-88SOUTH BEND REDEVELOPMENT COMMISSION REGULAR SCHEDULED MEETING May 13, 1988 10:00 a.m. Presiding Officer: Mr. F. Jay Nimtz President 1. ROLL 1200 County -City Building 227 W. Jefferson Boulevard South Bend, Indiana 46601 Members resent: Mr. F. Jay Nimtz, President Ms. Paula N. Auburn, Vice - President Mr. Sandy Combs, Assistant Secretary Mr. Michael Donoho Members 4bsent: Mr. Roman Piasecki, Secretary Legal Co sel: Ms. Carolyn Pfotenhauer Redevelo nt Staff: Mr. Jon R. Hunt, Executive Director Mrs. Ann E. Kolata, Deputy Executive Director Mrs. Cheryl Phipps, Office Manager Mr. Rick Pitts News Media: Ms. Jeanne Derbeck, South Bend Tribune Mr. Dick Maginot, WSBT -TV Mr. Tom Howell, WNDU Others: Mr. Carter Wolf, Center City Associates Mr. Nimtz noted that the Executive Session held prior to the meeting would reconvene following adjournment of the Regular Meeting. 2. APPROVAL OF MINUTES Upon a motion made by Mr. Combs, seconded by Ms. Aub and unanimously carried, the minutes of the Regular Meeting of Friday, April 29, 1988 were approved. 3. APPROVAL OF CLAIMS Upon a m tion made by Ms. Auburn, seconded by Mr. Combs and unanimously carried, the Commission formally approved the claims submitte6 May 2 and May 9, 1988 and ordered checks dated May 6 and May 13, 1988 to be released. COMMISSION APPROVED THE MINUTES OF THE REGULAR MEETING OF FRIDAY APRIL 29, 1988 COMMISSION APPROVED THE CLAIMS SUBMITTED MAY 2 AND MAY 9, 1988 AND ORDERED CHECKS DATED MAY 6 AND MAY 13, 1988 TO BE RELEASED South Bend Redevelopment Commission Regular Scheduled Meeting - May 13, 1988 3. APPROVAL OF CLAIMS (Cont.) ADMIN 1988 Billies, Inc. Center City Associates Cole Associates Holladay Corporation Indiana ell Telephone Ann Kola a Makielsk Art Shop 4. P.D.H. Cheryl Phipps Sage Publications South Bend Drafting Tri -Coup y News NAHRO Indiana Chapter Berreth Oil Business Communication Center Center for Urban Affairs Compu Net General Fund (Printing) General Fund (Postage) National Community Development Assn. South Bend Drafting The Busiriess Owner Total Admin 1988 T.I.F. 1986 Homestead/City of South Bend Total. T.I.F. 1986 T.I.F. 1S185 Elkhart Supply Corp. I & M E1 ctric Interstate Glass Co. Nickle & Piasecki Wright Construction Total. T.I.F. 1985 GRAND TOTAL a. Communication from Sandra Kieffer on L. Keen -2- 40.37 365.00 655.53 1,180.67 377.50 158.20 51.90 50.29 115.24 30.00 10.80 47.42 125.00 11.50 510.30 5.30 45.00 398.43 122.70 1,125.00 40.50 $ 5,532.65 $ 273.00 $ 273.00 $ 120.00 16.80 871.40 68.75 10,196.48 $ 11,273.43 ,�i7rrmanQ South Bend Redevelopment Commission Regular Scheduled Meeting - May 13, 1988 4. COMMUNICA IONS (Cont.) a. uonrinuea... not discouraged by the setbacks. They are not able to determine when they will ccmpl to the first phase, rehabilitation of the east side of the building, but we will ask them to submit a revised sched le in a couple of weeks. Mr. Pitts noted that the property looks nice rom the outside. They have trimmed the h ge and cleaned the yard. Mr. N tz received the letter and placed it on file. 5. OLD BUSI SS There was no old business. 6. NEW BUS= SS Mrs. Kolata asked for permission to add item 6.f., rescinding a previous resolution, to the agenda. Permission wa3 granted. a. Comm sion approval requested for a Homes eadina Aareement in accordance with a recimuendation from the Bureau of Housing. Colld n McKinnon 126 N. Walnut Mrs. Kolata noted that the address of this oroperty is located within the West Washi gton Development Area. Ms. Baumgartner explained that another Homesteading Agreement which had been included in the packets has not been signed by the clients. The liability will be a significant one for them and they are taking additional time to consi er it. Upon 3. motion by Ms. Auburn, seconded by Mr. Cmbs and unanimously carried, the Commission approved the Homesteading Aqreenent with Collden McKinnon. a9z COMMUNICATION FROM SANDRA KIEFFER REGARDING PROGRESS ON THE L. KEEN BUILDING THERE WAS NO OLD BUSINESS COMMISSION APPROVED THE HOMESTEAD- ING AGREEMENT WITH COLLDEN MCKINNON South Bend Re evelopment Commission Regular Sched led Meeting - May 13, 1988 6. NEW BUSINESS (Cont.) b. Commission approval requested for Resolution No. 844, a Resolution of the estimates ications, 1r-v. Mrs. Kolata noted that the packet contained both the resolution and an Agenq7 Agreement. The Agency Agreement was provided for the Commissioners' information only, since the Commission is not a party to the Agreement. The Agreoient is between the Redevelopment Authority and the Board of Public Works. The final plans for the parking garage, prepared by Walker Parking Consultants, are ready to be filed. The Commission is being asked to accept them prior to filing and to appoint the Board of Public Works as the Commission's agent for appro ing any modifications necessary as the work progresses. Mr. NLmtz asked about the schedule for recei t of bids and the Redevelopment Autho ity's sale of bonds. Mrs. Kolata respo ded that the Board of Public Works will receive construction bids on June 13, The Local Property Tax Control Board will conduct a hearing on June 16. Folloving that hearing, the bond process will Degin using the actual bid numbers. The nd sale is expected to be the end of Ju Y. Ms. Auburn expressed concern that there might not be enough time for contractors to prepare a bid, and we would, therefore, not receive enough bids for them to be competetive. Mrs. Kolata responded that the bid packets will be ready on May 20. That will allow approximately three weeks for them to put a bid together. The Board of Works feels that three weeks is an adequate amount of time. That schedule is necessary to meet the J e 16 Tax Board meeting. If they aren't ready for that meeting, the next -4- South Bend Regular Sd 6. NEW BU b. Co. C. velopment Commission ed Meeting - May 13, 1988 (Cont.) one is the end of July, we would have a bond sale in late August and construction woul be postponed until fall. Mrs. Kolata noted that the Authority had authorized the Request for Proposals from local and out -of -town banks to serve as Trustee for the bonds. Mr. Nimtz indicated that the Commission expects the construction of the garage to fulfill the needs of tenants in the new downtown office buildings and the downtown area in general. Upon a motion by Mr. Donoho, seconded by Mr, oombs and unanimously carried, the Commission approved Resolution No. 844. ssion approval requested for with Ken Herceq & Mrs. Kolata explained the requested Amendment. The original design for Niles Avenue included one -way traffic north from Jefferson St. to Washington St. and two-way traffic the rest of the distance. At a March 1 public meeting on the proposed design, there was strong public sentiment against the one -way proposal. We would like Ken Herceg to do the design work required to maintain the two -way traffic. Mr. Herceg will charge us at an hourly rate not to exceed an additional $7,000. Another suggested alteration to the proposal which we would like to consider is the extension of the improvements north to Corby St. instead of tle originally proposed stopping point Of C dar St. There may not be funds to do the additional work at the time of the budgeted construction, but we would like to have the design work done at this time The cost of this additional design work would also be charged at an hourly -5- COMMISSION APPROVED RESOLUTION NO.8441 South Bend Redevelopment Commission Regular Scheduled Meeting - May 13, 1988 6. NEW BUSINESS (Cont.) c. Uont_�nuea... rate not to exceed $16,200. The improvements north of Cedar St. would not be as extensive as the improvements south Of C dar. There would be new curbs, sidewalks, resurfacing of the street and possibly some landscaping and lighting. Ms. Puburn indicated that she had received comments in opposition to the proposed one -way portion of Niles Avenue. Mrs. Kolata noted that at the public meeting there were basically three points of o position. They were the one -way portion of Niles, the need to go north to Corby with improvements, and a concern over what would happen to the businesses duri g construction. The third issue will be discussed between the businesses and he actual contractor once the bid is awarded. Ms. Auburn declared a conflict of interest and disqualified herself on this matt r. Upon a motion by Mr. Combs, seconded by Mr. ronoho and carried, the Commission approved the requested Amendment to Cont act with Ken Herceg & Associates, Inc. d. Commission wi in Area. d for a Lease for Parcels Mrs. Kolata noted that Parcel C8 -7 and C8 -9 is the parking lot at the corner of Main St. and Western Ave. Parcel C9 -2, addr ssed in item 6.e. is the Baer's lot. She xplained that both leases are temporary leases running from 7/1/88 - 7/1/ 9. The lease payment with Center City Associates is for $1.00 per year for surface parking. CCA will be responsible for maintenance and operation costs and COAMIISSION APPROVED THE AMENDMENT TO CONTRACT WITH KEN HERCEG AND ASSOCIATES, INC. South Bend Regular Sd 6. NEW BU d. Co. velopment Commission ed Meeting - May 13, 1988 ( font . ) any excess income from the operation of the lots may be used for purposes outlined in the last page of the lease. Those purposes include planning, management, development or improvement activities, designing, landscaping, beautifying or maintaining public areas, prompting commercial activity or public events, supporting business recruitment and development, providing security for public areas, and administrative costs to support the above. There is also provision for CCA to sublet the lots, with Commission approval of the form of Mr. Vblf explained that the lots would be used for monthly parking as well as being available for public parking evenings and weekends. He noted that they intend to be s pportive of, not ccmpetetive with, the Oew parking garage. Mrs. Kolata noted that the July 1 start date will allow time for paving of the Baer's lot and repaving of the Main /Western lot which is in need of Upon a motion by Ms. Auburn, seconded by Mr. Combs and unanimously carried, the Commission approved the lease with Center City Associates for Parcel C8 -7 and C8 -9. e. Commission approval requested for a Lease with Center City Associates for Parcel C9 -2 in the South Bend Central Development Area. Upon a motion by Mr. Combs, seconded by Mr. Eonoho and unanimously carried, the Commission approved the lease with Center City Associates for parcel C9 -2. f. Commission rescission requested for -7- COMMISSION APPROVED THE LEASE WITH CENTER CITY ASSOCIATES FOR PARCELS C8 -7 AND C8 -9 COMMISSION APPROVED THE LEASE WITH CENTER CITY ASSOCIATES FOR PARCEL C9 -2 South Bend R Regular Scher 6. NEW BUSI' f. Cont Mrs. 811 of P of t Park adop time Publ agre Rede resp not The aske addr Kola Comm Simi and velopment Comnission ed Meeting - May 13, 1988 (Cont.) Kolata explained that Resolution No. as a joint resolution with the Board blic Works which transferred title e site where the St. Joseph/Wayne ng Facility is to be built. It was ed in September, 1987. At that we expected that the Board of c Works would be entering into the ments for the facility. Once the elopment Authority took over those nsibilities, that title transfer was ecessary, but is still on the books. oard of Public Works will also be to rescind their resolution ssing this transfer of land. Mrs. a noted that at a later date the ssion will be asked to approve a ar resolution between the Commission he Authority. Upon a motion by Ms. Auburn, seconded by Mr. conbs and unanimously carried, the C scion rescinded Resolution No. 811 Of S ptemter 25, 1987. 7. PROGRESSIREPORTS Mrs. Kol to noted that Paula Auburn was named South Bend's "Women in Small Business' Small Business Advocate of the Year by Ilie Small Business Association. Mr. Nimtz asked Ms. Auburn if she wanted to comne t on the award. Ms. Auburn indicated that she would be accepting that award for many, many people who have worked to get small businesses off the ground. Mrs. Kol to also noted that 5th Annual Downtown Mayors Conference was held at Union Station on May 10th. The topic was Older Industrial Buildings. Press coverage was very good. Ms. Der Capital k asked when the Combined fice building was scheduled to COMMISSION RESCINDED RESOLUTION NO. 811 OF SEPTEMBER 25, 1987 PROGRESS REPORTS South Bend Redevelopment Commission Regular Scheduled Meeting - May 13, 1988 7. PROGRESS IU20RTS (Cont.) begin construction. Mrs. Kolata responded that the Start date is sometime in September 1988. 8. NEXT COMISSION MEETING The next Regular Meeting of the Redevelopment Commissio will be May 27, 1988 at 10:00 a.m. a There being no further business to came before the Commi 3sion, Mr. Combs made a motion that the meeting be adjourned. Mr. Donoho seconded the motio and the meeting was adjourned at 10:45 a.m. Ann E. -9- NEXT COMMISSION MEETING �� • 1 i1 M ve