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HomeMy WebLinkAboutRM 07-24-87SOUTH BEND REDEVELOPMENT COMMISSION REGULAR SCHEDULED MEETING July 24, 1987 1200 County -City Building 10:00 a.m. 227 W. Jefferson Boulevard Presiding officer: Ms. Paula N. Auburn South Bend, Indiana 46601 Vice President 1. ROLL Members Present: Ms. Paula N. Auburn, Vice President Mr. Roman J. Piasecki, Secretary Mr. Sandy Combs, Member Members sent: Mr. F. Jay Nimtz, President Mr. Michael Donoho, Secretary Legal C unsel: Ms. Eugenia Schwartz Redevel pment Staff: Mr. Jon R. Hunt, Executive Director Mrs. Ann Kolata, Deputy Executive Director Mrs. Cheryl Phipps, Office Manager Mr. Rick Pitts Ms. Gretchen Matthews News Media: Ms. Mr. Mr. Others: Mr. Mr. 2. APPROVAT OF MINUTES Jeanne Derbeck, South Bend Tribune Dick Maginot, WSBT -TV Gary Sieber, WNDU -TV Richard Lutin, Pro Sound Music Brian Long, City Attorney's Office Upon a notion made by Mr. Piasecki, seconded COMMISSION APPROVED THE MINUTES by Mr, Combs and unanimously carried, the OF THE REGULAR MEETING OF FRIDAY, minutes of the Regular Meeting of Friday, July JULY 10, 1987 10, 198 were approved. 3. APPROVAII OF CLAIMS Upon a notion made by Mr. Combs, seconded by COMMISSION APPROVED THE CLAIMS Mr. Piasecki and unanimously carried, the SUBMITTED JULY 13 AND JULY 17, 1987 Commission formally approved the claims AND ORDERED CHECKS DATED JULY 17 submitt d July 13 and July 17, 1987, and AND JULY 24, 1987 TO BE RELEASED ordered checks dated July 17 and July 24, 1987 to be r leased. ADMIN 1 Apollo Federal on $ 297.50 25.50 South Bend Fedevelopment Commission Regular Meeting - July 24, 1987 3. CLAIMS (Cont.) General Fund I.C.M.A. Makiels i Art Shop Petty Cash - John March Service America Cheryl Ehipps Petroleum Traders Federal Express Indiana Bell Communications Downtowr Research & Development Center I.C.M.A. Crain Chicago Business lst Source Auto Leasing Six Inv stigation & Security Service Jon R. Funt 4. Total Admin 1987 T.I.F. 1985 Wright Construction Total T.I.F. 1985 T.I.F. 1986 Six Inv stigation & Security Service Total T.I.F. 1986 GRAND TOTAL a. Communication from Sandra P. Kieffer regarding the L. Keen Building. Jul 23, 1987 17700 Woodthrush Lane South Bend, Indiana 46635 South Bend Department of Redevelopment 1200 County -City Building Sou Bend, Indiana 4601 RE:j L. Keen Building -2- 225.50 62.75 9.50 65.69 782.73 15.14 20.25 36.50 296.68 24.00 22.70 41.00 231.71 2,228.50 24.52 $ 4,410.17 $211,320.90 $211,320.90 $ 214.50 $ 214.50 $215,945.57 COMMUNICATION FROM SANDRA P. KIEFFER REGARDING THE L. KEEN BUILDING South Bend f Regular Meet 4. COMMUNI( a. Cont Dear As c fins Sout dowr fury our elopment Commission - July 24, 1987 NS (Cont.) Commissioners: this date, we have not completed cial arrangements for 402 -404 E. Street. We have not been turned for a loan, but merely required to sh more information and additions to usiness plan. Our delay at the t is related to vacations of the e involved. We have contracted with Edward VanRyn to proceed with the architectural plans for your approval. Mr. VanRyn is in agreement with us on our ideas and has expressed a real interest and concern for maintaining the integrity of the built ing. Once again, we are most anxious to proceed with this project. We request your patience in order that we are able to get the necessary funds to do the "job" right. Sin c rely, San :a P. Kieffer 5. OLD a. Commission authorization requested to con act for design services in the South Bend Central Development Area. Mr. Hunt noted that there were three respDnses to the request for proposals for Burvey and design work for the Niles Aven e improvements. One of the pro .sals was not signed and, therefore, coula not be considered. Ms. Matthews explFtined that Michael Meeks from the Depa tment of Engineering had reviewed the --wo acceptable proposals and inte iewed representatives from the fi to accurately evaluate the pro sals. Based on the interviews, it -3- South Bend edevelopment Commission Regular Mee ing - July 24, 1987 5. OLD BUSZESS (Cont.) a. contuinuea... was determined that Valley Engineering's pro sal of $23,700 would require the Department of Engineering to provide considerable additional engineering work and the proposal from Ken Herceg and Associates for $35,000 would not require the additional support from the Department of Engineering. Since the Department of Engineering's schedule is too tight to accomodate the additional work, the recommendation of the staff is that the Commission accept the Ken Herceg and Associates proposal not to exceed $35,000. Ms. Matthews further explained that the improvements to Niles Avenue will allow traffic and parking patterns similar to the recent improvements to Michigan Street. The street will not be conTletely replaced, only repaired, and the sidewalks will not have the brick inlay. The improvements will extend from Jefferson Street to Cedar Street. Ms. chwartz asked that a copy of Ms. Mattaews report summarizing the two pro sals be filed with the minutes of the eting. Upon a motion by Mr. Combs, seconded by COMMISSION AUTHORIZED A CONTRACT Mr. Piasecki and unanimously carried, the WITH KEN HERCEG AND ASSOCIATES Commission authorized a contract with Ken FOR DESIGN SERVICES IN THE SOUTH Herceg and Associates for design services BEND CENTRAL DEVELOPMENT AREA in the South Bend Central Development Area in accordance with the terms of his pro sal. b. Commission approval requested for Resolution No. 807 approving an application for real property tax deduction for Richard E. Lutin. Mr. Hunt noted that the request for tax deduction is for property located at 516 S. Michigan Street. Mr. Lutin intends to renovate the building, including roof -4- South Bend Regular Me 5. OLD BU b. Co elopment Commission - July 24, 1987 (Cont.) repair, exterior paint, new glass, entry doors and an exterior sign. A rendering of the proposed renovation was displayed. After renovation, the building will house a retail music store. The project cost is stimated at $25,000. Mr, Hunt read the summary of the department's review of the petition. The property is properly zoned for the proposed use. The property is located in an area designated as a tax abatement impact area and is located in a tax incremental financing allocation area. The project will create (1) new, permanent full -time job, representing a new annual payroll of $25,000 and will maintian one existing permanent full -time and two existing permanent part -time jobs with an annual payroll of $35,000. Real property taxes paid at this location during the previous five years totaled 1,311.00. The taxes to be abated over the ix -year period will be $3,537.00. The after-rehabilitation market value of the Droperty is estimated to be $32,500.00. Mr. 1,utin described the improvements he plan to make to the building. He inte ds to restore the exterior of the buil ng to its original appearance except that a panel of bottleglass trim will.be replaced by plate glass with neon sign behind the glass. Upon a motion by Mr. Piasecki, seconded COMMISSION APPROVED RESOLUTION NO by Mr. Combs and unanimously carried, the 807 APPROVING REAL PROPERTY TAX Commission approved Resolution No. 807 DEDUCTION FOR RICHARD E. LUTIN approving real property tax deduction for Richard E. Lutin. 6. NEW BUSINESS a. CommLssion approval requested for a pro sal from Birdie Designs for design and Layout services for the Michigan Stre t Corridor Plan document. -5- South Bend edevelopment Commission Regular Mee ing - July 24, 1987 6. NEW BUSINESS (font.) a. uominuea... Mr. Hunt noted that the staff has been wor ing with Center City Associates and various consultants to put together a series of recommendations for the eleven block area bordered by LaSalle, Monroe, St. Joseph and Main Streets. The resultant document will be published as a conceptual plan for public review. The design and layout services from Birdie Designs would make it a more professional looking document. Upon a motion by Mr. Combs, seconded by Mr, Piasecki and unanimously carried, the Commission approved the proposal from Birdie Designs for design and layout services for the Michigan Street Corridor Plan document in an amount not to exceed $2,505.00. Mr. Hunt ask d for permission to add two items to the agenda d the Commission agreed. b. Co ssion approval requested for a proposal from Ken Herceg and Associates for Oesiqn work for repairs to the Mr. Pitts noted that the Department of Engineering's work load is too heavy to include defining specifications for repair work to the TCU parking lot in sufficient time for the work to be comp eted during the current construction season. Therefore, a proposal was sought from Ken Herceg and Associates. They have proposed to prepare the specs for a cost not to exceed $1,670.00. Upon a motion by Mr. Combs, seconded by Mr. Piasecki and unanimously carried, the Co ssion approved the proposal from Ken Herceg and Associates for design work for repairs to the Teachers Credit Union parking lot. COMMISSION APPROVED THE PROPOSAL FROM BIRDIE DESIGNS FOR THE DESIGN AND LAYOUT SERVICES FOR THE MICHIGAN STREET CORRIDOR PLAN DOCUMENT COMMISSION APPROVED THE PROPOSAL FROM KEN HERCEG AND ASSOCIATES FOR DESIGN WORK FOR REPAIRS TO THE TEA- CHERS CREDIT UNION PARKING LOT South Bend edevelopment Commission Regular Meeting - July 24, 1987 6. NEW BUSINESS (Cont.) c. C ssion approval requested for an ame dment to contract CD 87 -601. Mr. Hunt noted that this amendment would add an additional $10,078 to the existing contract between the Redevelopment CormLission and the Community Development program, increasing the money available for administrative costs associated with the Division of Redevelopment. Upor a motion by Mr. Piasecki, seconded by Mr. Combs and unanimously carried, the Cormission approved the amendment to contract CD 87 -601. 7. PROGRESSO REPORTS Mr. Hunt noted that the Raintree Point project is progressing slowly toward closing. They hope to have everything ready by August 14. Mr. Hunt also noted that he has a meeting scheduled for July 29 with John Phair of Holladay Corporation to resolve the outstanding issues regarding parcel C4 -30. 8. NEXT COMMISSION MEETING a Ms. Aubu noted for the record that due to the lack of a quorum, there was no Executive Session at 9:30 a.m. The next regular meeting of the Redevel0 2t Commission will be August 14, 1987, at 10:00 a.m. There beLng no further business to come before the Commission, Mr. Piasecki made a motion that the meeting be adjourned. Mr. Combs seconded the motion and it was unanimously carried. The meeting was adlourne at 10:40 a.m. iruI K" . Paula N. Auburn, COMMISSION APPROVED AN AMENDMENT TO CONTRACT CD 87 -601 PROGRESS REPORTS NEXT COMMISSION MEETING 0 • WeN1Wo M 'ice President n R. Hunt, Executive Dfrector CITY ®f SOUTH BEND ROGER O. PARENT, Mayor DEPARTMENT OF REDEVELOPMENT k � t .F 1200 COUNTY -CITY BUILDING • SOUTH BEND, INDIANA 46601 • (219) 284-9371 Jon R. Hunt Executive C irector To: Redevelopment Commissio Ann Kolata Executive C eputy Director From: Gretchen Matthews /%" Redevelopme t Commission F. Jay Nimtz Re: Niles Avenue Design Work President Paula N. Aubu n Vice President Date: July 20, 19 8 7 Roman Piasec i Secretary On July 8, 1987, three engineering firms responded Michael Donolto to an RFP for design work relative to the treatment of Assistant Secretary Niles Ave. The proposals were as follows: Sandy Combs Member Valley Engineering Consultants - $23,700 Ken Herceg and Associates - not to exceed $35,000 *Clyde E. Williams and Associates - $75,950 *It should be noted that the proposal from Clyde E. Williams and Associates was not signed and therefore could not be considered. The two valid proposals were forwarded to the Department of Public Works for review and recommendation. Michael Meeks, Director, Division of Engineering, met with each consultant, reviewed the proposals, and offered the following: - Valley Engineering's proposal breaks down to roughly $17,700 in survey work and $6,000 in design and engineering work. - Ken Herceg's proposal breaks down to roughly $8,500 in survey work and $26,500 in design and engineering work. - Both firms would be using the same surveying crew to do the job. - This project requires considerable design and engineering work. - His recommendation is that the job be awarded to Ken Herceg and Associates because of the amount of design and engineering work that this job requires, in that Ken Herceg's product would not require additional work from the Division of Engineering while Valley Engineering's product would, and because Ken Herceg provided a better schedule for completing the work. T king Mr. Meeks' comments into consideration, I would also recomm nd that the job be awarded to Ken Herceg and Associates, Inc. 2/e