The URL can be used to link to this page

Home My WebLink AboutRM 11-21-86November 21, 10:00 a.m. Presiding Of 1. ROLL CAL Members Members. Legal Co Redevelo Bureau o News Med 2. APPROVAL Upon a m by Mr. D minutes Friday, 3. APPROVAL P.E.A. R Payroll Bean Wel Business Country Federal E. Green Indiana Ann Kola Manpower Pico Pub St. Jose SOUTH BEND REDEVELOPMENT COMMISSION RESCHEDULED REGULAR SCHEDULED MEETING 1986 1200 County -City Building 227 W. Jefferson Boulevard icer: Ms. Paula N. Auburn South Bend, Indiana 46601 Vice President resent: Ms. Paula N. Auburn, Vice President Mr. Roman J. Piasecki, Secretary Mr. Michael Donoho, Assistant Secretary )sent: Mr. F. Jay Nimtz, President Mr. Sandy Combs, Member Lsel: Ms. Eugenia Schwartz tent Staff: Mr. Jon R. Hunt, Executive Director Mrs. Ann Kolata, Executive Deputy Director Mrs. Cheryl Phipps, Office Manager Housing Staff: Ms. Kathryn Barmgartner, Director Ms. Jeanne Derbeck, South Bend Tribune Mr. Dick Maginot, WSBT -TV Mr. Gary Seiber, WNDU -TV ' MINUTES on made by Mr. Piasecki, seconded rho and unanimously carried, the the Rescheduled Regular Meeting of ember 7, 1986 were approved. C nd (period 10 -25 to 11 -7 -86) ng Inc. ystems Inc. rden Landscape search Press & Company of. Licensing Agency emnorary Services i Bankcard Division -1- COMMISSION APPROVED MINUTES OF THE RESCHEDULED REGULAR MEETING OF FRIDAY, NOVEMBER 7, 1986 $ 11,574.96 478.00 2,315.00 1,227.00 58.00 30.46 50.00 19.10 431.81 11.95 125.68 South Bend Redevelopment Commission Rescheduled Regular Meeting - November 21, 1986 3. APPROVAL OF CLAIMS (Cont.) Eugenia . Schwartz 46.07 South Be rid Tribune 104.39 Star Temporary Services 153.53 Television Supply Con. Inc. 15.45 James Bi ler 58.93 Business Communication Center 31.60 Federal Express 140.25 General Fund (Printing) 559.36 Inwoods Store 5.68 Manpower Temporary Services 111.13 Petroleum Traders Corporation 25.74 Superintendent of Documents 18.00 SCL Corrmimications 20.66 John March- - Petty Cash 90.84 National Congress for Community Economic Development 2.00 TOTAL, $ 17,705.59 T.I.F. BOND - 1985 Abstract Company $ 100.00 Howard Park Hardware Store 4.35 C.E. Lee Paint Store 11.19 Slatile Roofing & Sheet Metal 37,989.00 Wright Construction Co. 75,127.50 Abstract Company of St. Joseph County, Inc. 100.00 Mathews- rucker- Anella, Inc. 3,097.76 Ziolkows i Construction 92,729.49 Territorial Engineering 135.00 TOTAL $209,294.29 T.I.F. BOND - 1986 Richard L. Hill $ 925.00 TOTAL $ 925.00 REDEVELO PMENT DISTRICT BONDS 1972 Lawson-Fisher Associates $ 822.25 TOTAL $ 822.25 GRAND TOTAL $228,747.13 -2- South Bend Rescheduled lopment Commission ar Meeting - November 21, 1986 3. APPROVALIOF CLAIMS (Cont.) 4. Upon a irption made by Mr. Donoho, seconded by Mr. Pias cki and unanimously carried, the Commission formally approved the claims submitted November 13 and November 18, "1986 and ordered checks dated November 19 and December 1, 1986 to be released. Letter f #om the South Bend Tribune rec Law. November 8, 1986 F. Jay N mtz Presiden South Be rd Redevelopment Commission County-City Building, Room 1200 South Be d, IN 46601 Dear Mr. lNimtz, Today I ieceived notices of meetings planned by the S uth Bend Redevelopment Commission. One notice referred to an executive session planned lor 9:15 a.m. November 7, while the other re erred to rescheduled regular meetings on Novem er 7 and November 21. Since today is November 8, the notice for the November 7 sessions reached us too late. Consequently, we did n t know about the public meeting and did not attend. As you probably are aware, the Indiana Open Meetings Law requires that notice of executive sessions and public meetings be given at least 48 hours in advance. We should have been notified by 9:15 a.m. November 5 of the executiv and regular sessions of the Commissi n. A notati n at the bottom of the meeting notices indicates that the notices were mailed on Novem er 5. That is the date the notices should have been received, not the date they should have been mailed. Jeanne D�rbeck, who normally attends and covers R development Commission meetings, -3- COMMISSION FORMALLY APPROVED CLAIMS SUBMITTED NOVEMBER 13 AND NOVEMBER 19, 1986, AND ORDERED CHECKS DATED NOVEMBER 19 AND DECEMBER 1, 1986 TO BE RELEASED South Bend Rescheduled 4. opment Commission r Meeting - November 21, 1986 (Cont.) called A n Kolata today to ask about the late notice. Ms. Kolata reportedly apologized for the late notification and indicated that steps would be taken to avoid another occurrence. We have ( the Redei staff, ai can only initiate( is given n_ioyed a good rapport with.members of elopment Commission and Redevelopment d trust that this will continue. I hope that appropriate steps will be to ensure that proper notification of future meetings. Sincerely, Nancy J. Sulok Metro Editor Mr. Hunt noted that the Open Meeting Law requires that notification be mailed to the press 48 hours prior to the time of the Commission meeting. While the notice of the rescheduled November 7th Commission was mailed prior to the forty -eight hour requirement, it reached the South Bend Tribune offices after the Novenber 7th meeting. The Redevelopment staff will make every effort to avoid a recurrence of this situation and will notify the press by telephone if notices of rescheduled or additional Commission meetings are likely to be received late. Ms. Derbeck stated ttat the Tribune thought the law was unclear as to whether notice needed to be mailed or received 48 hours in advance of the meeting. Ms. Au b n acknowledged the receipt of the leter fr the South Bend Tribune and placed it on fi e. 5. OLD There waA no old business. 6. NEW a. Cormission approval requested for proposals and crants in connection with the Emergen Be r Program in accordance with the recommendation from the Bureau of Housing. agin COMMISSION ACKNOWLEDGED THE RECEIPT OF THE LFTTF`R FROM THE SOUTH BEND TRIBUNE AND PLACED IT ON FILE THERE WAS NO OLD BUSINESS South Bend R development Commission Rescheduled Regular Meeting - November 21, 1986 6. NEW BUSINESS (Cont.) a. k-ont nuea.. Name Contractor John Collins, Sr. Plaia Construction Co. 1317 W. Linden Dore to Smallwood Bransdorf, Inc. 519 11. Cleveland Ms. Kolata noted that all Bureau of Housing actions being considered at this meeting are contingent on the release of Department of Housing and Urban Development funds which is expected the end of November. Upon a motion by Mr. Donoho, seconded by Mr. Pias cki and unanimously carried, the Commission approved proposals and grants in accordance with the Emergency Repairs Program as listed above, contingent upon drawdown from HUD. $2,958/2,500 $ 200.00 COMMISSION APPROVED PROPOSALS AND GRANTS IN ACCORDANCE WITH THE EMERGENCY REPAIR PROGRAM AS LISTED ABOVE b. Commission and prant Loan reconmendation Name approval requested fora proposal in connection with the Section 312 Program in accordance with the from the Bureau of Housing. Contractor Proposal Grant Dale & Ellen Baker L.L. Geans & Sons $4,145.00 $1,651.00 1142 College St. Ms. Baumgartner noted that the original contractor for this repair refused to complete the v%ork. A new grant is needed to finish the prof ct. Upon a motion by Mr. Donoho, seconded by Mr. COMMISSION APPROVED PROPOSAL AND Pias cki and unanimously carried, the GRANT IN CONNECTION WITH THE SECTION Conudssion approved the requested proposal and 312 LOAN PROGRAM grant in connection with the Section 312 Loan Program for L.L. Geans as requested above. c. CcmTdssion recission requested for a contract with V.V. Engle Construction Company in the amount of $15,983 and approval fora 2E2posal and grant in connection with the Section 312 Loan Program in accordance with the reco dation from the Bureau of Housing. -4- South Bend RE Rescheduled 1 6. NEW BUSY b. Conti lopment Commission ar Meeting - November 21, 1986 (Cont.) Name Otis Johnson 1510 Kendall St. Contractor 1 Grant Plaia Construction $19,688.00 $3,705.00 Ms. laumgartner noted that after the contract had teen signed, a $4,000 tabulation error was found in the bid. Engle Construction was no longer interested in doing the work at the erro eous bid price. At the corrected price, they were no longer the low bidder. The Co ssion is being asked to approve a grant to the owner in the amount of the difference between the original loan and the corrected bid. Upon a motion by Mr. Donoho, seconded by Mr. Pias cki and unanimously carried, the Commission recinded the contract to V. V. EnglE Construction, awarded a new contract to Plaiz Construction, and awarded a grant to the ownei in the amount of $3,705.00. d. Commission approval requested fora proposal and grant in connection with the South Bend Home Improvement Loan Program in accordance with the recommendation from the Bureau of Hous'n . Name Contractor P: COMMISSION RECINDED THE CONTRACT TO V.V. ENGLE CONSTRUCTION, AWARDED A NEW CONTRACT TO PLAIA CONSTRUCTION AND AWARDED A GRANT TO THE OWNER IN THE AMOUNT OF $3705.00 Grant Till'e Johnson Engle Construction $3,102.00 $3,102.00 714 rthwood Upon a motion by Mr. Piasecki, seconded by Mr. Dono o and unanimously carried, the Commission approved the requested proposal and grant in cone ction with the South Bend Home Improvement Loan Program for Engle Cons ruction as listed above. e. Commission approval requested for Amendment to Contact for Sale of Land between South Bend ReTe elon-nent Commission and South Bend Public Transportation Corporation. This is the second amendment to the Contract for Sale of Land between Redevelopment and C6 'M COMMISSION APPROVED A PROPOSAL AND GRANT IN CONNECTION WITH THE SOUTH BEND HOME IMPROVEMENT LOAN PROGRAM FOR ENGLE CONSTRUCTION South Bend Rescheduled 6. NEW BUS a. Con lopment Commission ar Meeting - November 21, 1986 (cont.) TRANSPO. It decreases the minimum amount of the required improvements in the Contract for Sale of Land to $274,610.00, bringing it into conformity to the actual costs as reflected by the bid. Upon a motion by Mr. Piasecki, seconded by Mr. Dono o and unanimously carried, the Commission approved the Second Amendment to the Contract for Sale of Land between the Redevelopment Co ssion and TRANSPO. f. Conmiission approval requested for an amendment to ibit "A" of Resolution No. 782. Mrs. Kolata noted that an error was found in Exhibit "A" of Resolution No. 782. Resolution No. 782 was approved by the Commission at a prior meeting. Exhibit "A" listed the size of Parc is C9 -1 and C9 -2 incorrectly. The area Of Parcels C9 -1 and C9 -2 is actually 59,879 square feet. The appraisals and bid documents were based on the correct figure of 59,879 square feet and the staff is requesting the amendment to correct the error in Exhibit "A ". Upon a motion by Mr. Piasecki, seconded by Mr. Dono o and unanimously carried, the Commission amended Exhibit "A" of Resolution No. 782. 7. PROGRESS Ms. Baum artner reported that eight homes were awarded dn the Homestead drawing. They also awarded eels numbered 100, 101, and 102. It was an e couragement to all present. 8. NEXT COngSSION MEETING The The next will be f Commission meetings have been to December 5 and December 19. �x Meeting of the Commission , December 5, 1986 at 10:00 a.m. COMMISSION APPROVED THE SECOND AMENDMENT TO THE CONE] FOR SALE OF LAND BETWEEN THE REDEVELOPMENT COMMISSION AND TRANSPO COMMISSION AMENDED EXHIBIT "A" OF RESOLUTION NO. 782 PROGRESS REPORTS NEXT COMMISSION MEETING South Bend RE Rescheduled F 9. ADJOURIZfF There be_ the Comm` the meeti Mr. PiasE meeting � C-,Q�'4 Paula N. nment Commission Meeting - November 21, 1986 no further business to come before on, Mr. Donoho made a motion that be adjourned. It was seconded by and unanimously carried. The adjourned at 10:40. A). li✓i 1 1, V. President -7-