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HomeMy WebLinkAboutRM 10-24-86October 10:00 a. Presidi 1. 2. SOUTH BEND REDEVELOPMENT COMMISSION REGULAR SCHEDULED MEETING 24, 1986 1200 County -City Building n. 227 W. Jefferson Boulevard Officer: Mr. F. Jay Nimtz South Bend, Indiana 46601 President CALL Present: Mr. F. Jay Nimtz, President Ms. Paula N. Auburn, Vice- President Mr. Roman J. Piasecki, Secretary Mr. Michael Donoho, Assistant Secretary Mr. Sandy Combs, Member 1 Counsel: Ms. Eugenia Schwartz lopment Staff: Mr. Jon R. Hunt, Executive Director Mrs. Ann Kolata, Executive Deputy Director Mrs. Cheryl Phipps, Office Manager u of Housing Staff: Ms. Mary Richmond Media: Ms. Jeanne Derbeck, South Bend Tribune Mr. Dick Maginot, WSBT -TV rs: Ms. Glenda Rae Hernandez Ms. Valerie Miller, Teachers Credit Union Mr. Philip Panzica, Panzica Construction Mr. Thomas Panzica, Panzica Construction OVAL OF MINUTES Upon a motion made by Ms. Auburn, seconded by COMMISSION APPROVED MINUTES Mr, Combs and unanimously carried, the minutes OF THE REGULAR MEETING OF of the Regular Meeting of Friday, October 10, FRIDAY, OCTOBER 10, 1986 1986 were approved. 3. APPROVAL OF CLAIMS Upon a motion made by Ms. Auburn, seconded by COMMISSION FORMALLY APPROVED Mr. Donoho and unanimously carried, the CLAIMS SUBMITTED OCTOBER 16 Co mission formally approved the claims AND OCTOBER 23, 1986 AND ORDERED sub 'tted October 16 and October 23, 1986, and CHECKS DATED OCTOBER 22 AND ordered checks dated October 22, 1986 and NOVEMBER 1, 1986 TO BE RELEASED Noveknber 1, 1986 to be released. WM- .. Enforcement Department na University of South Bend -1- $ 178.31 1,053.00 South B Regular 3. APP 4. Redevelopment Commission ting - October 24, 1986 L OF CLAIMS (Cont.) Ow .. Man rower Temporary Services Institute of Real Estate Management Mak'elski Art Shop SCL Communications Pay oll Funds (Period 9 -13 to 9- 26 -86) Pay oll Funds (Period 9 -27 to 10- 10 -86) Tra elmore Agency St. Joseph Bankcard Hed Robinson Gen ral Fund Center for Neighborhood Technology War en- Gorham & Lamont Business Research & Communications Jon R. Hunt Man rower Temporary Services T.I.F. BOND 1985 Community Development Department Hur t- Kenrick & Associates Ral h D. Lauver, MAI Eli abeth Love R.E. McCloskey & Assoc. Uni ersal Painting Co. Zio kcwski Construction South Bends Tribune a. TOTAL 125.41 30.27 37.22 8.85 12,734.26 11,937.20 401.00 1,295.02 26.34 200.87 5.00 76.00 48.00 15.05 161.93 28,333.73 146,870.80 500.00 400.00 91.50 600.00 8,106.61 49,880.00 57.84 TOTAL 206,506.75 GRAND TOTAL 234,840.48 ONS of Examination by the State Board of NOTICE OF EXAMINATION BY .s, dated July 30, 1986: THE STATE BOARD OF ACCOUNTS -2- South B Regular 4. COM a. 5. OLD 6. NEW Redevelopment Commission ting - October 24, 1986 CATIONS (Cont.) We have examined the records and accounts ,f the City of South Bend, St. Joseph County or the period January 1, 1985 to December 31, 985 and have filed our reports thereon. A eview of your department's financial .ransactions and internal accounting and dministrative controls was made an integral part of our examination and subsequent upplemental report issued on the City ontroller. The supplemental report is a ,ublic document and is open for your nspection at your City Controller's office. his notice is extended in lieu of any eparate audit report on your office. Results of our review indicated that no ignificant problems existed which would arrant comment at this time. If you have any questions regarding the udit or the audit report, please contact this ffice. a. ommission a nd grants in oval requested for proposal onnection with the Emergent in accordance with the from the Bureau of Housing. THERE WAS NO OLD BUSINESS Name Contractor Bid. /Grant Ruth Calvin Townsend Construction $3,000/$2,500 113 N. Huey Nancy Scott Jurtin Construction Co. $2,450.00 1342 E. Sorin Willie Lovelace Townsend Construction $ 972.00 1117 N. Diamond Esther Waldon Niezgodski and Sons Plumbing $ 285.00 919 Cottage Grove Ruth Lewis Michiana Roofing Construction $1,500.00 1113 S. Lafayette -3- South BE Regular 6. NEW a. Q Redevelopment Commission tinq - October 24, 1986 INESS (Cont.) r. Hunt explained that the homeowner at 113 . Huey has submitted a $500 check to the ,ireau of Housing to make up the difference etween the bid amount and the grant amount. on a motion made by Mr. Donoho, seconded by . Combs and unanimously carried, the .rmission approved proposals and grants in cordance with the Emergency Repair Program listed above. mission approval requested for First E�ndment to Agreement for Lease with Teachers t s. Schwartz summarized the amendment as ollows: The amendment addresses a series of ax problems related to tax exempt bonds that inance the construction of TCU headquarters. t also addresses some tax considerations for he Commission's 1985 TIF tax exempt bond. It hanges the relationship between TCU and the ommission to have the lot directly east of CU rented to them for a flat parking lot etween now and January 1, 1989 at which time he Commission would carry out its obligation o construct a parking facility on that site. his agreement no longer contains the option or TCU to purchase the parking facility. The ental rate for the flat lot will be $752.25 er month, based on an appraised fair market alue of the flat lot as a parking lot. The arking garage will be leased at $28,740.00 er month. The term of the lease is 40 years ith 4 renewal options of 5 years each. Ms. iller, attorney for TCU, acknowledged that he new agreement meets the IRS concerns of oth parties, yet mirrors the original COMMISSION APPROVED BIDS AND GRANTS IN CONNECTION WITH THE EMERGENCY REPAIR PROGRAM AS LISTED ABOVE a motion by Mr. Donoho, seconded by Mr. COMMISSION APPROVED FIRST and unanimously carried, the Commission AMENDMENT TO AGREEMENT FOR ved the First Amendment to Agreement for LEASE WITH TEACHERS CREDIT with Teachers Credit Union. UNION -4- South BE Regular 6. NEW C. Redevelopment Commission tinq - October 24, 1986 INESS ( font . ) Commission authorization requested to amend contract with Lawson Fisher & Associates for design services and construction management in the South Bend Central Development Area. . Matthews explained that the contract is ended to 9% of the final cost estimate then than 9% of final cost, which eliminates e open -ended nature of the contract. Ms. tthews showed and explained the drawings of e walkway. The project will be undertaken the spring. The funding source for it is F funds. a motion by Ms. Auburn, seconded by Mr. and unanimously carried, the Commission rized the amendment to the contract with n Fisher and Associates for design ces and construction management for the Bend Central Development Area. r. Hunt added that the Commission needs to ormally ask the Board of Works to handle onstruction of the walkway. pon a motion by Mr. Piasecki, seconded by Mr. onoho and unanimously carried, the Commission uthorized a letter to the Board of Works sking the Board of Works to accept this roject and undertake it for the Commission, dvertising and accepting bids and awarding ids for the construction of the walkway. d. ommission authorization requested to sell Parcel M2 -8. r. Panzica, representing River Glen South ssociates, proposes to develop Parcel M2 -8 as professional office building, tying it in to he existing Panzica Construction Building. he proposed building would be three stories, ith the first story being half below ground evel. The scale and design of the building ould emulate the Panzica building. There ill be 12,672 s.f. of office space plus -5- COMMISSION AUTHORIZED AMENDED CONTRACT WITH LAWSON FISHER & ASSOCIATES FOR DESIGN SERVICES AND CONSTRUCTION MANAGEMENT IN THE SOUTH BEND CENTRAL DEVELOP- MENT AREA COMMISSION AUTHORIZED A LETTER TO THE BOARD OF WORKS ASKING THE BOARD OF WORKS TO UNDERTAKE THIS PROJECT FOR THE COMMISSION South BE Regular 6. NEW e. Redevelopment Commission tinq - October 24, 1986 (Cont. ) mechanical areas and file storage. The building would share a common parking area with the Panzica facility and would have an agreement with Tire Service Center to share a line of parking on the east side of their property. Employee parking would be behind the building. There would be a landscape buffer between the residential area and the commercial use of the property. They intend to break ground in the spring, to complete work in October 1987. Mr. Hunt explained that there has been considerable discussion between Mr. Panzica and the Redevelopment staff concerning the protection and buffering of the residential area. The total value of the improvements is $715,000. el M2 -8 was originally put up for bid oximately four years ago. No bids were ived at that time. When the Panzicas essed interest in the property, the aisers reexamined their appraisal and rmined that the value had not increased; efore, it was not necessary to offer it bid again. The Panzicas have bid the inal offering price, which is $7,200.00 approximately 15,000 s.f. on a motion by Mr. Piasecki, seconded by Ms. COMMISSION AUTHORIZED THE SALE burn and unanimously carried, the Commission OF PARCEL M2 -8 TO RIVER GLEN thorized the sale of Parcel M2 -8 to River SOUTH ASSOCIATES, SUBJECT TO en South Associates, subject to Board of BOARD OF ZONING APPEALS APPROVAL ,ning Appeals approval and financial AND FINANCIAL COMMITMENT. amitment. pon a motion by Mr. Combs, seconded by Mr. COMMISSION APPROVED JOINT iasecki and unanimously carried, the PETITIONING OF THE BOARD OF ommission approved joint petitioning of the ZONING APPEALS FOR THEIR oard of Zoning Appeals for their approval of APPROVAL OF SHARED PARKING AREAS hared parking areas. eport of Bid Opening of October 20, 1986 Parcels C8 -7 and C8 -9) . Hunt reported that no bids were received. South D Regular 6. NEW e. f. R nd Redevelopment Commission Meeting - October 24, 1986 BUSINESS (Cont.) Continued... Commission approval requested for License to Perform Construction related to the skywalk. Ms. Schwartz explained that the purpose here is to be on record as approving the construction on Commission owned property. Upon a motion by Mr. Donoho, seconded by Mr. Piasecki and unanimously carried, the Commission approved the License to Perform Construction related to the skywalk. Commission authorization requested for the President and Secretary of the Commission to execute the necessary documents to bring about e termination of the development agreement with CLF Corporation and the reconveyance of e property to the Commission under the terms f our letter of October 21, 1986, as amended oy Mr. Champlin. s directed by the President of the ommission, the staff has been working with Champlin, President of CLF Corporation, to discuss the reconveyance of two parcels of and that he purchased. Mr. Hunt explained that the Commission approached Mr. Champlin oncerning the reconveyance. The original agreement was that Mr. Champlin had five years to bring in non - downtown businesses to fill 50 of the building. The situation has hanged since the agreement was entered into nd we are now ina position to buy back the roperty. pon a motion by Ms. Auburn, seconded by Mr. ombs and unanimously carried, the Commission uthorized the President and Secretary of the ommission to execute the necessary documents o bring about the termination of the evelopment agreement with CLF Corporation and he reconveyance of the property to the ommission under the terms of our letter of tober 21, 1986, as amended by Mr. Champlin. -7- COMMISSION APPROVED THE LICENSE TO PERFORM CONSTRUCTION RE- LATED TO THE SKYWALK COMMISSION AUTHORIZED EXECUTION OF THE NECESSARY DOCUMENTS TO BRING ABOUT THE TERMINATION OF THE DEVELOPMENT AGREEMENT WITH CLF CORPORATION AND THE RE- CONVEYANCE OF THE PROPERTY UNDER THE TERMS OF OUR LETTER OF OCTOBER 21, 1986, AS AMENDED BY MR. CHAMPLIN South B Regular 7. PRO Mr. has Hou 8. NEX 0 nd Redevelopment Commission Meeting - October 24, 1986 RESS REPORTS Nimtz reported that Kathryn Baumgartner been hired as Director of the Bureau of ing and will begin next October 27. COMMISSION MEETING The next regular meeting of the Commission wil be November 7, 1986 at 10:00 a.m. The e being no further business to come before the Commission, Mr. Combs made a motion that the meeting be adjourned. It was seconded by Mr. Piasecki and unanimously carried. The meeting was adjourned at 11:05. KATHRYN BAUMGARTNER HAS BEEN HIRED AS DIRECTOR OF THE BUREAU OF HOUSING NEXT COMMISSION MEETING FTATI • J11. 1is �-, Pr sident J R. Hunt, 1bcecutive,