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Home My WebLink AboutRM 08-08-86August 8, 10:00 a.m. Presiding SOUTH BEND REDEVELOPMENT COMMISSION REGULAR SCHEDULED MEETING .986 >fficer: Mr. F. Jay Nimtz President 1. ROLL CALL Members Present: Member Absent: Legal Counsel: opment Staff: Bureaulof Housing Staff: News Media: 2. APPROV OF MINUTES a. roval of Minutes of the Regular 3. 1200 County -City Building 227 W. Jefferson Boulevard South Bend, Indiana 46601 Mr. F. Jay Nimtz, President Mr. Roman J. Piasecki, Secretary Mr. Michael Donoho, Assistant Secretary Mr. Sandy Combs, Member Ms. Paula Auburn, Vice President Ms. Eugenia Schwartz Mr. Jon R. Hunt, Executive Director Mrs. Ann Kolata, Executive Deputy Director Ms. Denise Sullivan Sanford, Office Manager Mr. Ted Leverman, Acting Director Ms. Jeanne Derbeck, South Bend Tribune of Fri-day, July 25, 1986. Upon a motion made by Mr. Piasecki, seconded by Mr. Donoho and unanimously carried, the miiiutes of the Regular Meeting of Friday, July 25 1986 were approved. b. A roval of Minutes of the Special Meeting of Tuesday, August 5, 1986. Upon a motion made by Mr. Piasecki, seconded by Mr. Donoho and unanimously carried, the minutes of the Special Meeting of Tuesday, Auclust 5, 1986 were approved. OVAL OF CLAIMS Upon a motion made by Mr. Donoho, seconded by Mr. Piasecki and unanimously carried, the Commis ion formally approved the claims submitted July 31 and August 7, 1986, and ordered checks dated August 6 and August 13, 1986 t6 be released. COMMISSION)APPROVED MINUTES OF THE REGULAR MEETING OF FRIDAY, JULY 25, 1986 COMMISSION APPROVED MINUTES OF THE SPECIAL MEETING OF AUGUST 5, 1986 COMMISSION FORMALLY APPROVED CLAIMS SUBMITTED JULY 31 AND AUGUST 7, 1986, AND ORDERED CHECKS DATED AUGUST 6 AND AUGUST 13, 1986 TO BE RELEASED South Bend Redevelopment Commission Regular Meeting - August 8, 1986 3. APPROV OF CLAIMS (Cont. P.E.A. R -66 4. Business Communication Center $ 208.00 P.D.H. Office Supply 294.47 Federal Express 20.00 Indiana Bell Telephone Co. 28.63 Americin Management Associates 98.45 South Bend Tribune 158.00 Tri-Co mty News 171.50 Tepe's 75.94 James ixler 24.00 Business Systems Inc. 122.45 General Fund 145.41 Flight Foto of America 201.60 National Council & Virg nia Ruiz Badillo 950.00 Total $ 2,498.45 Apy_ ■VQORLDA- Mary &iiley $ 470.00 Universal Painting Co. 52.99 Universal Painting Co. 3,510.00 Elizabeth Love & North Amer can Van Lines 3,304.18 Universal Painting Co. 500.00 Universal Painting Col & Scanlon Electric 15,326.00 Total $23,162.17 RID PM I, DISTRICT BONDS 1972 R.E. McCloskey & Associates $ 1,050.00 Bruning 252.18 Total $ 1,302.18 Grand Total $26,963.80 a. Leiter from John Leszczynski, City Enqin re]latina to the Stanlev Coveleski Reaion, S ium. Mr. Hunt added this communication to the aq nda and read it into the record. -2- South Bend evelopment Commission Regular Mee ing August 8, 1986 4. COMMUNICATIONS (Cont.) a. Uontlinuea... August 1, 1986 Mr, Jon R. Hunt Executive Director Department of Redevelopment 1200 County -City Building South Bend, IN 46601 RE: IStanley Coveleski Regional Stadium Dearl Jon: At its meeting held on July 29, 1986, the Board of Public Works accepted for filing the July 25, 1986 letter which you submitted on behalf of the Redevelopment Commission requesting that the Board of Public Works proc ed t oward the contracts for the conc ete and steel construction work to permit the nitiation of construction of the Stanley Cove eski Regional Stadium at this time. Additionally, the Board acknowledges the avai ablility of $600,000.00 in proceeds of the Redevelopment District Tax Increment Revenue Bonds of 1985 to permit the award of the above referred to contracts. For your information, the $600,000.00 in bond proceeds will be reimbursed to the Redevelopment Commission at the time of the closing on the Lease Purchase Agreement with Security Pacific National Bank. On the the this =half of the Board, I would like to thank 2edevelopment Commission for the use of )ond proceeds which enables the City to ?ed on the baseball stadium project at time. Sincerely, Board of Public Works John E. Leszczynski, President Mr. imtz acknowledged the receipt of the letter from John Leszcynski, City Engineer, and laced it on file. cam COMMISSION ACKNOWLEDGED THE RECEIPT OF THE LETTER FROM JOHN LESZCZYNKSI, CITY ENGINEER AND PLACED IT ON FILE A South Bend Regular Me, 4. elopment Commission - August 8, 1986 (Cont.) b. Memo from Sandra Parmerlee, Clerk to the Board of Public Works, relating to the Avon Theater brick veneer project bid opening. To: Jon R. Hunt, Director Department of Economic Development From: Sandra Parmerlee, Clerk Board of Public Works Re: Avon Theater Brick Veneer - Bid Openings Date August 5, 1986 The Board of Public Works at their meeting held today received the attached bids for the Avon Theater brick veneer project. This is being referred to you for your review and recornmendation. Mr. iunt noted the following bids received: Rein-.e Construction in the amount of $75,886; Ziol cwski Construction in the amount of $48,580 with a $4,000 deduction alternate; Cast el Construction in the amount of $67,950; and, Slatile Roofing and Sheet Metal in the amouit of $73,100. After reviewing and disc ssing the bids with the City Engineer, John Leszczynski, it is the staff's reccimiendation that the Commission accept the Ziol owski Construction bid in the amount of $48,580 since it is the lowest and best bid. Upon a motion made by Mr. Combs, seconded by Mr. Donoho and unanimously carried, the Commission authorized the Board of Public WorkE3 to award a bid to Ziolkowski Construction Company in the amount of $48,680 for epair of the party wall on the Avon Thea er based on the recommendation.of the City Engineer based on the lowest bid. c. Memo received from Sandra Parmerlee, Clerk to Board of Public Works, regarding the State Theater reroofing project. To: Jon R. Hunt, Director Department of Economic Development -4- COMMISSION AUTHORIZED THE BOARD OF PUBLIC WORKS TO AWARD A BID TO ZIOLKOWSKI CONSTRUCTION COMPANY IN THE AMOUNT OF $48,680 FOR REPAIR OF THE PARTY WALL ON THE AVON THEATER BASED ON THE RECOM- MENDATION OF THE CITY ENGINEER BASED ON THE LOWEST BID South Bend Regular Me, elopment Commission - August 8, 1986 4. COMMUNIC %TIONS (Cont.) c. uontD-nuea... Fror�j: Sandra Parmerlee, Clerk Board of Public Works Re:j State Theatre Reroofing - Bid Opened Date: August 5, 1986 The Board of Public Works, at their meeting held today, received the attached bid for the State Theatre Reroofing Project. This is being referred to you for your review and recommendation. Mr. iunt noted that the Board only received one- id. It was from Slatile Roofing and Sheet Metal. The base bid was for $61,360 for a single ply roofing system with R -14 insulation, covering of parapets, metal caps, coup erflashings, sealing protrusions, ten year leakproof warranty from manufacturer of membrane with additional gipsum and deck replacement, furnishing and installing cast iron drain bowels, screen and various down spou s. Also submitted were add on alte atives for repair work of the fire escaDee in the amount of $14,880 and repainting of the fire escape in the amount of $12,370. The dd on alternative bids came in substantially above the engineer's estimate. The engineer, Ken Herceg and Associates, recamiends that the Commission accept the $61,360 base bid on the repair of the roof. Ken Herceg and Associates also recommends that the Corrmission accept an additional $3,400 charge for a 15 year material warranty with no dollar limit for replacement cost. The total cost of the roof would be $64,760 which is 2.4% higher than the engineer's estimate. Mr, Donoho recommended that the Commission not purchase the warranty until after the work is comp eted so the same quality work is performed whether or not the warranty is Mr. Hunt stated he would follow -up with the Board of Public Works to see if the bid can be accepted with the purchase of the warranty after the completion of the work. -5- South Bend Regular Me, 4. COMMUN c. Co: 5. OLD elopment Commission - August 8, 1986 NS (Cont.) Ken Herceg and Associates also recommended that the Commission not accept the bids on the fire escape repairs and painting because they are far above the engineer's estimates. Mr. Herceg will meet with Rick Pitts to discuss alternatives for the fire escape repairs. Upon a motion made by Mr. Donoho, seconded by Mr, Piasecki and unanimously carried, the Co mission authorized the Board of Public Works to award the base bid alone to Slatile Roofing and Sheet Metal in the amount of $61,360 with the option to purchase the 15 year warranty after the completion of the work. There was no old business. 6. New a. Comission a royal requested fora proposal and grant in connection with the Emergency Repair Program in accordance with the recomiendation from the Bureau of Housing. Contractor Lue rda Turley Slutsky -Peltz Service Corp. 526 . Haney Mr. Piasecki questioned the amount charged for the installation of a water heater. Mr. verman stated that the Bureau of Housing guid lines for the Emergency Repair Program allo for the ratification of a bid within 200 of tie Bureau cost estimate. In this case Slut ky -Peltz is within the 20% of the Bureau estinate. Mr. Leverman stated that the Bureau staff is in the process of updating their cost book that will include a lower cost estimate for ater heater installation for 30 gallon unit . Mr. iasecki recommended that the staff review the Bureau guidelines to determine if there is a ne to revise the 20% estimate guideline. COMMISSION AUTHORIZED THE BOARD OF PUBLIC WORKS TO AWARD THE BASE BID ALONE TO SLATILE ROOFING AND SHEET METAL IN THE AMOUNT OF $61,360 WITH THE OPTION TO PURCHASE THE 15 YEAR WARRANTY AFTER THE COMPLETION OF THE WORK THERE WAS NO OLD BUSINESS $424.86 South Bend Redevelopment Commission Regular Meeting - August 8, 1986 6. NEW BUSINESS C(Cont.) a. Continued... The Commission also suggested that the Bureau of Housing staff readvertise for additional contractors to be added to the Emergency Repair rotating list. Upor a motion made by Mr. Donoho and seconded by Ivr. Combs, the Commission approved a pro sal and grant in accordance with the Emergency Repair Program as listed above. Mr. Pia ecki voted no on the acceptance of the pro sal and grant. b. Cormission approval requested for a proposal in connection with the Section 312 Loan Program in accordance with the recommendation fron.the Bureau of Housing. Contractor Eleanor Kopczynski Jurtin Construction Co. 529 S. Phillipa Upon a motion made by Mr. Combs, seconded by Mr. Piasecki and unanimously carried, the Convission approved a proposal in connection with the Section 312 Loan Program as listed above. c. C ssion a royal requested fora proposal and Iloan in connection with the Home Impr with the the Bureau of Housing. Loan ndation Contractor Teo & Dorotea Carmona Midwest Aluminum Siding 13. Studebaker Mrs. Kolata noted that this item was added to the agenda. Upon a motion made by Mr. Combs, seconded by Mr. Piasecki and unanimously carried, the Commission approved a proposal and loan in connection with the Homestead /South Bend Home Improvement Loan Program as listed above. Iwfl COMMISSION APPROVED A PROPOSAL AND GRANT IN ACCORDANCE WITH THE EMERGENCY REPAIR PROGRAM AS LISTED ABOVE Proposal $10,345.00 COMMISSION APPROVED A PROPOSAL IN:;CONNECTION,WITH THE SECTION 312 LOAN PROGRAM AS LISTED ABOVE ME. $4,190.00 COMMISSION APPROVED A PROPOSAL AND LOAN :.1N CONNECTION WITH THE HOMESTEAD /SOUTH BEND HOME IMPROVEMENT LOAN PROGRAM AS LISTED ABOVE South BE Regular 6. NEw M e. end Redevelopment Commission Meeting - August 8, 1986 BUSINESS (Cont.) Lap roval requested for Resolution Comaiission No. 781 approving the fair rental value of ploEerty in the South Bend Central Development Area. Kolata explained that there were four Mrs. storefront retail spaces included in the building when the Commission purchased the State Theatre. Three of the storefronts were occupied and the fourth space was vacant. In ord r to rent the vacant property the Connission needs to establish what the fair mar et value is and also go through the public bidding process to make that space available to anyone that is interested. Resolution No. 781 establishes the rental value of $4,200 per year. A one year lease would be available with the same terms and conditions that the existing tenants have on their lease. The staff is recommending that the storefront be leased to a retail business gearing towards a speciality store. The staff will base its reccmendation to the Commission of the proposals received on an appropriate use for the downtown area. Upon a motion made by Mr. Piasecki, seconded by Mr. Donoho and unanimously carried, the Conuission approved Resolution No. 781 approving the fair rental value of property in the South Bend Central Development Area. Commission authorization requested to publish Notice of Intended Rental of Property referred to as State Theater storefront in the South Bend Central Development Area with publication dates to be August 15, 1986 and August 22, 1986, and receipt of bids to be at 10:00 a.m. on September 2, 1986. Kolata stated that the staff is asking Mrs. pe 'ssion to advertise on the legal notice schedule except the advertisement would be placed in the regular classified ads for rental of property. The staff will also notify individuals that have already expressed an interest in leasing the storefront. -8- i COMMISSION APPROVED RESOLUTION NO. 781 APPROVING THE FAIR RENTAL VALUE OF PROPERTY IN THE SOUTH BEND CENTRAL DEVELOPMENT AREA South Bend #edevelopment Commission Regular Mee ing.- August 8, 1986 W NEW BUSINESS (Cont.) e. Continued... Upon a motion made by Mr. Combs, seconded by Mr. Donoho and unanimously carried, the CormLission authorized the request to publish Notice of Intended Rental of Property referred to as State Theater storefront in the South Ben Central Development Area with publication dates to be August 15, 1986 and August 22, 198E, and receipt of bids to be at 10:00 a.m. on September 2, 1986. f. Cormission a royal requested for Resolution No. 782 approving the fair re -use value of land in the South Bend Central Development Mrs. Kolata explained that Parcels No. C9 -1 and 9 -2 are located within the downtown area. One parcel is the property just north of Inwcods on Michigan Street and the other is the lot at Main and Western Avenues. Because the alley and the area needed for the service drive which has never been completely developed is in between the two parcels, they are considered to be two separate parcels of land. The staff is recommending to offer both parcels together and not offer them individually. The minimum specifications call for 40,000 square feet of development of officce and /or commercial space with a preference towards buildings that have first floor retail and structures built along Michigan Street. The specifications will allow the development to be split into more than one building. All the property does not have to built along the Michigan Street side. Reso ution No. 782 sets the price for the two pro ties and the proposed re -use. Mr. Junt commented that the reason the staff is recommending that the two parcels be sold together is that if the smaller parcel is sold separately it would probably adversely affect a larger development in terms of today's need for mrking, etc. The staff is anticipating the development of a larger structure on the larger lot if parking is available adjacent to it. He also noted that to date there has been no interest expressed in these parcels. The stafp is merely testing the possible market for Oevelopment of the parcels. COMMISSION AUTHORIZED THE REQUEST TO PUBLISH NOTICE OF INTENDED RENTAL OF PROPERTY REFERRED TO AS THE STATE THEATRE STOREFRONT IN THE SOUTH BEND CENTRAL DEVELOPMENT AREA WITH PUBLICATION DATES TO BE AUGUST 15, 1986 AND AUGUST 22, 1986, AND RECEIPT OF BIDS TO BE AT 10:00 A.M. ON SEPTEMBER 2, 1986 South Bend Regular Mee 6. NEW BUS f. Con elopment Commission - August 8, 1986 (Cont.) Upon a motion made by Mr. Piasecki, seconded by Mr. Combs and unanimously carried, the Commission approved Resolution No. 782 approving the fair re -use value of land in the South Bend Central Development Area. g. Commission authorization requested to publish Notice of Intended Sale of Disposition Parcels No. 9 -1 and C9 -2 in the South Bend Central Development Area with publication dates to be August 15, 1986 and August 22, 1986, and receipt of bids to be at 10:00 a.m. on September 2, 1986. Upon a motion made by Mr. Combs, seconded by Mr, Piasecki and unanimously carried, the Commission authorized the request to publish Notice of Intended Sale of Disposition Parcels No. 9 -1 and C9 -2 in the South Bend Central Development Area with publication dates to be Augu t 15, 1986 and August 22, 1986, and receipt of bids to be at 10:00 a.m. on Sept r 2, 1986. 7. PROGRESSIREPORTS Ms. Schwartz reported that the 1986 tax increment bond closing will be on August 12th at 12:00 noon at the office of Baker and Daniels in Indianapolis. Mr. Hunt reported that the skywalk construction is expected to begin within three weeks. Michigan Street Phase II bids will be awarded possibly by early September. 8. NEXT COMMISSION MEETING The next Regular Meeting of the Commission will be held on Friday, August 22, 1986 at 10:00 a.m. -10- COMMISSION APPROVED RESOLUTION NO. 782 APPROVING THE FAIR RE -USE VALUE OF LAND IN THE SOUTH BEND CENTRAL DEVELOPMENT AREA COMMISSION AUTHORIZED THE REQUEST TO PUBLISH NOTICE OF INTENDED SALE OF DISPOSITION PARCELS NO. C9 -1 AND C9 -2 IN THE SOUTH BEND CENTRAL DEVELOPMENT AREA WITH PUBLICATION DATES TO BE AUGUST 15, 1986 AND AUGUST 22, 1986, AND RECEIPT OF BIDS TO BE AT 10:00 A.M. ON SEPTEMBER 2, 1986 PROGRESS REPORTS NEXT COMMISSION MEETING South Bend Redevelopment Commission Regular Meeting - August 8, 1986 9. ADJOURWENT There bEing no further business to come before the Cormission, Mr. Donoho made a motion that the meeting be adjourned. Mr. Combs seconded the motion and it was unanimously carried. The meeting was adjourned at 10:50 a.m. Hunt, -11- ve