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Home My WebLink AboutAward Quote - South Bend Police Department Boiler Replacement - D.A. Dodd, LLC1316 COUNTY -CITY BUILDING 227 w.JEFFERSON BOULEVARD SOUTH BEND, 1NDIANA 46601-1830� March 24, 2020 Mr. Jerry Ragsdale D.A. Dodd, LLC 14 E. Michigan St. P.O. Box 430 Rolling Prairie, IN 46371 PHONE 574/235-9251 FAX 574/ 235-9171 RE: Quotation Award — South Bend Police Department Boiler Replacement Dear Mr. Ragsdale: The Board of Public Works at its meeting held on March 24, 2020, awarded the above referenced quotation to you in the amount of $54,999. Please forward the following documents in one submittal by April 7. 2020 to my attention for Board of Public Works approval: 1) One (1) signed original of the Contract (enclosed); and 2) Certificate of Insurance naming the City of South Bend as an additional insured. If you have any further questions regarding this matter, please call this office at (574) 235- 9251. Sincerely, Linda M. Martin, Clerk Enclosure GARY A. GILOT ELIZABETH A. MARADIK THERESE J. DORAU JORDAN V. GATHERS JOSEPH R. MOLNAR BOARD OF PUBLIC WORKS CITY OF SOUTH BEND INDIANA PUBLIC WORKS CONTRACT THIS AGREEMENT, made and entered into this 24th Day of March, 2020, by and between, D.A. Dodd LLC., 14 E. Michigan St., P.O. Box 430, Rolling Prairie, IN 46371, HEREINAFTER called the Contractor, and the Board of Public Works herein called the "Board". WITNESSETH: That the Contractor covenants and agrees to make the following improvement, as fully set out in the Request for Quotations, Standard Specifications, Special Provisions, Plans, and Bid Proposals, all of which are set forth as a part of this Contract, for: DESCRIPTION: SOUTH BEND POLICE DEPARTMENT BOILER REPLACEMENT COMPLETION DATE: SEE SPECIFICATIONS AMOUNT: $54,999 FUNDING: REPAIRS AND MAINTENANCE The unit prices for this improvement were those prices as received and accepted by the Board on the 10th Day of March, 2020. The Contractor further agrees to notify the Engineer when this improvement is completed. This notification shall be in the form of a Completion Affidavit, signed by the Contractor. Upon final acceptance of the improvement by the Engineer, the Contractors final estimate will be presented to the Board for final Payment with one (1) copy of the Completion Affidavit and one (1) copy of a Waiver of Lien. BOARD OF PUBLIC WORKS Gary A. Gilot, President 0iizabe A. Maradik, Member D.A. DODD LLC. Printed Name Therese J. Dorau, Member ;Gordan V. Gathers, Member Signature Joseph R. .......... p Molnar, ttest: Linda M, Mai tire, Member Clerk CERTIFICATION (To be completed if Contractor is a Corporation) I, . _ ..... , certify that I am Secretary of the Corporation named as Contractor herein; that who signed this Agreement on behalf of the Contractor was then ................ of said Corporation; that said agreement was duly signed for and in behalf of said Corporation by authority of its governing body, and is within the scope of its corporate powers. Corporate Secretary Seal QUOTE/PROPOSAL CITY OF SOUTH BEND South Bend Police Department, 701 W. Sample St -Boiler Purchase QUOTE NAME Mechanical Room FOR QUOTES DUE March 10, 2020, 9.30 local time Item No. Est. Qty. Item Unit Price Total Aerco Boiler BMK 2000, or equivalent or equal to, 1 1 including labor, material, installation, all electrical, $54,999.00 $54,999.00 gas piping, venting, water connections, and start up. $ $ $ $ $ $ Quoter (Firm): D.A. Dodd„ LLC Address: 14 E. Michiqan St., P.O. Box 430 City/State/Zip: Rollin Prairie, IN 46371 Telephone Number: 574-968-0589 Fax Number: 574-968-0590 By Jerry Ragsdale Version 8 - 02/25/14 BOARD OF PUBLIC WORKS Gary A. Gilot, President Jordan V. Gathers, Member Joseph R. Molnar, Member w Signature) Jerry Ragsdale (Printed Name) Service Manager (Title) 4za—, Maradik, Member Therese J. Dorau, Member TEST: Linda M. Mar in, Clerk Version 8 — 02/25/14 701 W. SAMPLE STREET SOUTH BEND, INDIANA 46601-2890 CITY OF SOUTH BEND .JAMES MUELLER, MAYOR PHONE 574/235-9311 FAx 574/288-0268 SOUTH BEND POLICE DEPARTMENT SCOTT A. RUSZKOWSKI, CHIEF OF POLICE Board of Public Works March 13, 2020 City of South Bend, Indiana Board Members, The South Bend Police Department is requesting Board approval for purchase/replacement of one of our boilers. We solicited quotes from separate vendors and the Board opened the quotes at their meeting on March 10, 2020. We would like to purchase the boiler from D.A. Dodd as they submitted the lowest quote at $54,999. The funding source to be used will be Repairs and Maintenance, 101-0801-421-36-01. Thank you, ✓ V Mark Dollinger Director of Logistics & Purchasing South Bend Police Department S ERVICE BRAVERY RIDE EDICATION BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Date 3/13/2020 Name Mark Doll Department SBPD BPW Date 03-24-2020 Phone Extension 7677 Required Prior to Submittal to Board IT Diversity Compliance ®mmmITOfFcer Name Michael Patton and Inclusion Officer BPW Attorney ® Attorney Name Clara McDaniels Dept. Attorney ® Attorney Name Geovanny Martinez Purchasing ❑_....___...._. Check the Appropriate Item Tvp --.. Professional Services Agreement [:1 Contract El Open Market Contract ❑ Amendment/Addendum Bid Opening ❑ Bid Award E] Quote Opening ® Quote Award ❑ Proposal Opening ❑ C/O & PCA No. ni Chg. Order, No. ❑ Traffic Control Other: All Submissions ❑I Proposal ❑i Special. Purchase, QPA Req. to Advertise ❑', Reject Bids/Quotes PCA El Resolution ❑ Ease./Encroach Je lqir d Information ❑ Title Sheet Company or Vendor Name D.A. Dodd New Vendor ❑Yes❑ If Yes, ITApproved by Purchasing ................. _ ......._e... ® No MBE/WBE Contractor ❑ MBE Completed E-Verify Form Attached ❑❑ No Project Name Boiler Replacement Project Number _..._....._. Funding Source ........... W nifvnns �e�4��f"D ...(lot ��GtiVLw !vlgwv�� Account No. 101-0801-421 WNlrB 3-Lm.---.cA _ m ....... Amount $54,999 Terms of Contract Purpose/Description South Bend Police Department is requesting awarding of quote to D.A.Dodd, LLC for boiler purchase/replacement. D.A. Dodd provided the lowest quote at the Board's 3/t0/2020 meeting. For Chance Orders Only Amount of ❑ Increase $w Decrease ($ Previous Amount $ Increase %._�.�_.. �.__��.��........�. ........... Current Percent of Change: Decrease 0 . New Amount $ Increase.,,,_��...._. % ..... .... ___..�_�w_�� ..._..........w u_ _ .... .._ _ _ .. Total Percent of Change: Decrease ( %) Time Extension Amount: New Completion Datem:mmmmmmmmmmmmmmmm_mmm 1316 COUNTY -CITY BUILDING 227 W.JEFFERsoN BOULEVARD SOUTH BEND, INDIANA 46601-1830 CITY OF SOUTH BEND JAMES MUELLER, MAYOR BOARD OF PUBLIC WORKS March 24, 2020 Mr. Larry Cripe Herrman & Goetz, Inc. 225 S. Lafayette Blvd. South Bend, IN 46601 PHONE 574/235-9251 FAX 574/ 235-9171 RE: Quotation Award — South Bend Police Department Boiler Replacement Dear Mr. Cripe: The Board of Public Works, at its meeting held on March 24, 2020, awarded the above referenced quotation to D.A. Dodd, LLC in the amount of $54,999. We thank you for bidding and hope you will bid with us again in the future. If you have any further questions regarding this matter, please call this office at (574) 235- 9251. Sincerely, Linda M. Martin, Clerk GARY A. GILOT ELIZABETH A. MARADIK THERESE J. DORAU JORDAN V. GATHERS JOSEPH R. MOLNAR