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HomeMy WebLinkAboutAward Quote - Legal Department Solar Shades - Quality Window Treatments1316 COUNTY —CITY BUILDING 227 W.JEFFERSON BOULEVARD SOUTH BEND, INDIANA 46601-1830 CITY OF SOUTH BEND JAMES MUELLER, MAYOR BOARD 1 OF PUBLIC March 24, 2020 Mr. Terry Muston Quality Window Treatments, Inc. 50830 Stonebridge Dr. Granger, IN 46530 RE: Quotation Award — Legal Department Solar Shades Dear Mr. Muston: PHONE 574/235-9251 FAX 574/235-9171 The Board of Public Works at its meeting held on March 24, 2020, awarded the above referenced quotation to you in the amount of $3,128.06. Please forward the following documents its one stiblm:ittal by April 7 2020 to my attention for Board of Public Works approval: 1) One (1) signed original of the Contract (enclosed); and 2) Certificate of Insurance naming the City of South Bend as an additional insured. If you have any further questions regarding this matter, please call this office at (574) 235- 9251. Enclosure Sincerely, (7, 11(ci Linda M. Martin, Clerk GARY A. GILOT ELIZABETH A. MARADIK THERESE J. DORAU JORDAN V. GATHERS JOSEPH R. MOLNAR BOARD OF PUBLIC WORKS CITY OF SOUTH BEND INDIANA PUBLIC WORKS CONTRACT THIS AGREEMENT, made and entered into this 24th Day of March, 2020, by and between, Quality Window Treatments, 50803 Stonebridge Dr., Granger, IN 46530, HEREINAFTER called the Contractor, and the Board of Public Works herein called the "Board". WITNESSETH: That the Contractor covenants and agrees to make the following improvement, as fully set out in the Request for Quotations, Standard Specifications, Special Provisions, Plans, and Bid Proposals, all of which are set forth as a part of this Contract, for: DESCRIPTION: LEGAL DEPARTMENT SOLAR SHADES COMPLETION DATE: SEE SPECIFICATIONS AMOUNT: $3,128.06 FUNDING: LEGAL DEPARTMENT OFFICE SUPPLIES The unit prices for this improvement were those prices as received and accepted by the Board on the 25th Day of February, 2020. The Contractor further agrees to notify the Engineer when this improvement is completed. This notification shall be in the form of a Completion Affidavit, signed by the Contractor. Upon final acceptance of the improvement by the Engineer, the Contractors final estimate will be presented to the Board for final Payment with one (1) copy of the Completion Affidavit and one (1) copy of a Waiver of Lien. BOARD OF PUBLIC WORKS Gary A. Gilot, President Therese J. Dorau, Member Joseph R. Molnar, Member 3k, Elizabeth A. Maradik, Member QUALITY WINDOW TREATMENTS Printed Name Jo/1an V. Gathers, Member Signature ttcst.: Lida M. Marti i, Clerk CERTIFICATION (To be completed if Contractor is a Corporation) I, - , certify that I am Secretary of the Corporation named as Contractor herein; that who signed this Agreement on behalf of the Contractor was then of said Corporation; that said agreement was duly signed for and in behalf of said Corporation by authority of its governing body, and is within the scope of its corporate powers. Corporate Secretary Seal CITY OF SOUTH BEND, INDIANA� QH =TE FOB PUBLIP WORK PROJECT NAME: Legal Department Solar Shades PROJECT NO. QUOTES DUE 2/25/2020, no later than 9:30am EST (Must be completed for all quotes. Please type or print) Date: 2/18/2020 Firm: Qual y Treatments, Inc it Window Treat Address: 50803 Stonebrid0e Dr. City/State/Zip: G ran er In 46530 Telephone Number: 574) 243-4959 Agent of Bidder (if Applicable): Terry My uston Pursuant to notices given, the undersigned offers to furnish labor and/or material necessary� to complete p ete the public works project of: 12 Floor Leal Dept. Shades the City of South Bend, Indiana, in accordance with plans and specifications prepared by: The City of South Bend ,.,._ # Dartrnbnt of Public Works and dated 21.........4/2.................................. for the sum of (enter the Total Quote as shown on the Proposal) m_020. ._ — ( $3.128.06 anu actures nce increase 2/18/2020 Add: $243„00 __. (Enter Sum of Total Quote plus Alternates shown on Proposal) (Numerical) If alternative quotes apply, the undersigned submits a proposal for each in accordance with the notice. Any addendums attached will be specifically referenced at the applicable page. If additional units of material included in the contract are needed, the cost of units must be the same as that shown in the original contract if accepted by the City of South Bend. If the quote is to be awarded on a unit basis, the itemization of the units shall be shown on a separate att chment. B . _.� ' (Signature)� _..�... .. .....� (Printed Name of Person Signing) The above quote is accepted this 1 Subject to the following conditions BOARD OF PUBLIC WORKS Gary Gilot, Pr sident ut Ea eth A. Mrad k, ember Jordan V. Gathers, Member ACCEPTANCE day of *...v `..w�-:.. 20 Joseph R. Molnar, Member berese J. Dorau, Member 6 - . ttest, Linda M, rtin, Cle. Version 2/14/2020 Page - 1 Public Works Quote QUOTE/PROPOSAL CITY OF SOUTH BEND V PROJECT NAME Legal Department Solar Shades . ........... PROJECT NO. QUOTES DUE 2i25&20,n o —later than -9--: 3, -0—a m- . . ..........EST —. EST—, Item No. Descri tion Unit Unit Price Total Amount Supply and installation of 13 solar 1 shades for 6 Legal Dept. offices $240.62 $3,128.06 Fabric Openness: 1 % Fabric Color: 4400 GreVstone Firm: Quality Window Treatments,inc Address: 50803 Stoqq� "rid e Dr, . . ........... . City/State/Zip: Granger,in 46530 Telephone Number: — — Fax Number: ( ) Same By04 A . . . . . ........... ------ (Printed Name of Person Signing) Version 2/14/2020 Page - 2 Public Works Quote When the prospective Contractor is unable to certify to any of the statements below, it shall attach an explanation to this Affidavit CONTRACTOR'S NON -COLLUSION AND NON -DEBARMENT AFFIDAVIT, CERTIFICATION REGARDING INVESTMENT WITH IRAN, EMPLOYMENT ELIGIBILITY VERIFICATION, NON-DISCRINIINATION COMMITMENT AND CERTIFICATION OF USE OF UNITED STATES STEEL PRODUCTS OR FOUNDRY PRODUCTS (Must be completed for all quotes and bids. Please type or print) STATE OF ............ w _ ) SS: . .... _m... --COUNTY COUNTY ) The undersigned Contractor, being duly sworn upon his/her/its oath, affirms under the penalties of perjury that: 1. Contractor has not, nor has any other member, representative, or agent of the firm, company, corporation or partnership represented by him, entered into any combination, collusion or agreement with any person relative to the price to be bid by anyone at such letting nor to prevent any person from bidding nor to induce anyone to refrain from bidding, and that this bid is made without reference to any other bid and without any agreement, understanding or combination with any other person in reference to such bidding. Contractor further says that no person or persons, firms, or corporation has, have or will receive directly or indirectly, any rebate, fee, gift, commission or thing of value on account of such sale; and 2. Contractor certifies by submission of this proposal that neither contractor nor any of its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any Federal department or agency; and 3. Contractor has not, nor has any successor to, nor an affiliate of, Contractor, engaged in investment activities in Iran. a. For purposes of this Certification, "Iran" means the government of Iran and any agency or instrumentality of Iran, or as otherwise defined at Ind. Code § 5-22-16.5-5, as amended from time -to -time. b. As provided by hid. Code § 5-22-16.5-8, as amended from time -to -time, a Contractor is engaged in investment activities in Iran if either: i. Contractor, its successor or its affiliate, provides goods or services of twenty million dollars ($20,000,000) or more in value in the energy sector of Iran; or ii. Contractor, its successor or its affiliate, is a financial institution that extends twenty million dollars ($20,000,000) or more in credit to another person for forty-five (45) days or more, if that person will (i) use the credit to provides goods and services in the energy sector in Iran; and (ii) at the time the financial institution extends credit, is a person identified on list published by the Indiana Department of Administration. 4. Contractor does not knowingly employ or contract with an unauthorized alien, nor retain any employee or contract with a person that the Contractor subsequently learns is an unauthorized Version 2/14/2020 Page - 3 Public Works Quote alien. Contractor agrees that he/she/it shall enroll in and verify the work eligibility status of all of Contractor's newly hired employees through the E-Verify Program as defined by I.C. 22-5-1.7-3. Contractor's documentation of enrollment and participation in the E-Verify Program is included and attached as part of this bid/quote; and 5. Contractor shall require his/her/its subcontractors performing work under this public contract to certify that the subcontractors do not knowingly employ or contract with an unauthorized alien, nor retain any employee or contract with a person that the subcontractor subsequently learns is an unauthorized alien, and that the subcontractor has enrolled in and is participating in the E-Verify Program. The Contractor agrees to maintain this certification throughout the term of the contract with the City of South Bend, and understands that the City may terminate the contract for default if the Contractor fails to cure a breach of this provision no later than thirty (30) days after being notified by the City. 6. Persons, partnerships, corporations, associations, or joint venturers awarded a contract by the City of South Bend through its agencies, boards, or commissions shall not discriminate against any employee or applicant for employment in the performance of a City contract with respect to hire, tenure, terms, conditions, or privileges of employment, or any matter directly or indirectly related to employment because of race, sex, religion, color, national origin, ancestry, age, gender expression, gender identity, sexual orientation or disability that does not affect that person's ability to perform the work. In awarding contracts for the purchase of work, labor, services, supplies, equipment, materials, or any combination of the foregoing including, but not limited to, public works contracts awarded under public bidding laws or other contracts in which public bids are not required by law, the City, its agencies, boards, or commissions may consider the Contractor's good faith efforts to obtain participation by those Contractors certified by the State of Indiana as a Minority Business ("MBE") or as a Women's Business Enterprise ("WBE") as a factor in determining the lowest, responsible, responsive bidder. In no event shall persons or entities seeking the award of a City contract be required to award a subcontract to an MBE/WBE; however, it may not unlawfully discriminate against said WBE/MBE. A finding of a discriminatory practice by the City's MBE/WBE Utilization Board shall prohibit that person or entity from being awarded a City contract for a period of one (1) year from the date of such determination, and such determination may also be grounds for terminating the contact for which the discriminatory practice or noncompliance pertains. 7. The undersigned contractor agrees that the following nondiscrimination commitment shall be made a part of any contract which it may henceforth enter into with the City of South Bend, Indiana or any of its agencies, boards or commissions. Contractor agrees not to discriminate against or intimidate any employee or applicant for employment in the performance of this contract with privileges of employment, or any matter directly or indirectly related to employment, because of race, religion, color, sex, gender expression, gender identity, sexual orientation, handicap, national origin or ancestry. Breach of this provision may be regarded as material breach of contract. I, the undersigned bidder or agent as contractor on a public works project, understand my statutory obligations to the use of steel products or foundry products made in the United States (I.C. 5-16- Version 2/14/2020 Page - 4 Public Works Quote 8-1). I hereby certify that I and all subcontractors employed by me for this project will use steel products or foundry products made in the United States on this project if awarded. I understand I have an affirmative duty to notify the City in my bid that my proposal does not include the use of steel products or foundry products made in the United States. I understand it is my sole obligation and responsibility to provide a justification to the City, subject to review and approval, why the cost of United States made steel or foundry products is unreasonable. Prior to award and upon submission of bid which does not use steel products or foundry products made in the United States, the City, through its director of public works, shall make a determination if the price of United States made steel or foundry is unreasonable. I understand that violations hereunder may result in forfeiture of contractual payments. I hereby affirm under the penalties of perjury that the facts and information contained in the foregoing bid for public works are true and correct. r ........................... y _ 6� > -2 Dated this day of ���' ' ,�`� 20 .� "hI- Contractor/Bidder (pirmt ign re of ContractorBidder or Its Agent y, Printed Name and Title Subscribed and sworn to before me this �_ day of Jg5ftvAr ... , 20„ 2e, My Commission Expires P40 14 V } � mm mmm .... � Notary Public County of Residence MYCawksWEx 47 nSEAL-I Cww6sMim" 1 7191 81 Version 2/14/2020 Page - 5 Public Works Quote Quality Window Treatments, Inc. 50803 Stonebridge Dr. Granger, IN 46530 tgwt@att.net Name / Address City of South Bend 12 Floor County/City Building 227 W. Jefferson Blvd. South Bend,In 46601 Description Project: 12th Floor Legal Dept. Shades Qty-13 Solar Shades Fascia: Brushed Aluminum *Fabric Openness 1%* Fabric: 4400 Series Grey Stone Shades & Fascia Freight Installation If order is placed after 2/19/2020 PLEASE ADD $243.00 to Total We look forward to working with you. Phone # 574-243-4959 Estimate Date Estimate # 2/4/20 7503 Project 12th Legal Dept Sha.,.. Qty 1I Cost 1I Total 2,526.001 2,526.00 96.00 Ij 86.00 273.00 273.00 Total $2,885.00 Customer Signature BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Date Name 3/6/2020 Adam Parsons Department Central Services BPW Date 3/24/2020 Phone Extension 9302 ,.,n, ....—..�,..,,,a. ... , �„ �, ..�.............._...�,_.... ._..,,..a .......w„,.,..„w,.�..�.w______...� Submittal to Board .............._ Review and Alapr al qired Prior to .�.. Diversity Compliance ❑ and Inclusion Officer Officer Name BPW Attorney Attorney Name Dept. Attorney Attorney Name Elliot Anderson.. Purchasing [� Check the Appropriate Item I"pe - LJ Professional Services Agreement H Contract Open Market Contract ❑ Amendment/Addendum ❑ Bid Opening ❑ Bid Award ❑ Quote Opening ® Quote Award E] Proposal Opening ❑ C/O & PCA No. El Chg. Order, No. ❑ Traffic Control 0 Other: Information Company or Vendor Name Q ajity Window Treatments New Vendor MBE/WBE Contractor Project Name Project Number Funding Source Account No. Amount Terms of Contract Purpose/Description All Submissions Proposal U Special Purchase, QPA [� Req. to Advertise Reject Bids/Quotes PCA Resolution Ease./Encroach ❑ Title Sheel LJ Yes LJ If Yes, Approved by Purchasing ® No ❑ MBE Completed E-Verify Form Attached El Yes ❑ WBE No m mLe al DepWartment Solar Shades mwm� .................... Legal Department Office Supplies 101-0501-415.21-04 $3,128.06 Lum-o Sum To install solar shades in 6 Legal Department offices, completed the update solar shades for that department. .... _..._..... _........ .........w. o Ch���� �c �atlders Qr71y.. Amount of F] Increase $ Decrease ($ ) .....__. ... ............. Previous Amount $ _ ..................._......_._..._a ..... ......... Increase Current Percent of Change: Decrease ( % New Amount $ ._ .......... Increase....................�. w...___........._.....................�.................�....�.�.�....�_....�.� m �._. �� ..._�...... Total Percent of Change: Decrease ( %) Time Extension Amount: NewCompletion Date:.. u._...............................�. ��.�.�.�.�..........�.._ _�..._....m