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HomeMy WebLinkAbout03102020 Board of Public Works MeetingAGENDA REVIEW SESSION MARCH 5, 2020 45 Therese J. Dorau, Member Jordan V. Gathers, Member Joseph R. Molnar, Member ATTEST: (tn:1a M. Martin, �erk REGULAR MEETING MARCH 10, 2020 The Regular Meeting of the Board of Public Works was convened at 9:31 a.m. on Tuesday, March 10, 2020, by Board President Gary A. Gilot, with Board Members Elizabeth Maradik, Jordan Gathers, and Joseph Molnar present. Board Member Therese Dorau joined the meeting at 9:33 a.m. Also present was Attorney Sandra Kennedy and Clerk of the Board, Linda Martin. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Ms. Maradik, seconded by Mr. Molnar and carried, the minutes of the Agenda Review Session, Regular Meeting and Claims Meeting of the Board held on February 20, 25 and March 3, 2020, were approved. OPENING OF BIDS — EAGLE WAY SEWER EXTENSION — PROJECT NO. 119-095 (RWDA TIF) This was the date set for receiving and opening of sealed bids for the above referenced project. The Clerk tendered proof of publication of Notice in the South Bend Tribune, which was found to be sufficient. The following bids were opened and publicly read: HRP CONSTRUCTION INC. 5777 Cleveland Rd., PO Box 266 South Bend, IN 46624 Bid was signed by: Matthew D. Cain Non -Collusion, Non -Discrimination Affidavit Form was completed Five percent (5%) Bid Bond was submitted BID: BASE BID TOTAL $_324,000 ALTERNATE BID TOTAL $50,400 RITSCHARD BROS., INC. 1204 W. Sample St. South Bend, IN 46619 Bid was signed by: Donald Ritschard, Jr. Non -Collusion, Non -Discrimination Affidavit Form was completed Five percent (5%) Bid Bond was submitted BID: BASE BID TOTAL $261,134 ALTERNATE BID TOTAL $20,685 INDIANA EARTH, INC. 10343 McKinley Hwy. Osceola, IN 46561 Bid was signed by: Mark Osler Non -Collusion, Non -Discrimination Affidavit Form was completed Five percent (5%) Bid Bond was submitted REGULAR MEETING MARCH 10, 2020 46 BID: BASE BID TOTAL $202,799.56 ALTERNATE BID TOTAL 1 $36,645 WALSH & KELLY, INC. 24358 State Road 23 South Bend, IN 46614 Bid was signed by: Dustin P. Hilary Non -Collusion, Non -Discrimination Affidavit Form was completed Five percent (5%) Bid Bond was submitted BID: BASE BID TOTAL $242,600 ALTERNATE BID TOTAL 1 $61,530 Upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the above bids were referred to Community Investment and Engineering for review and recommendation. OPENING OF BIDS — CSO 003 BACKWATER VALVE REPLACEMENT — PROJECT NO. 119-113 (ORGANIC RESOURCES CONTRACTUAL SERVICES OTHER) This was the date set for receiving and opening of sealed bids for the above referenced project. The Clerk tendered proof of publication of Notice in the South Bend Tribune, which was found to be sufficient. The following bids were opened and publicly read: HRP CONSTRUCTION INC. 5777 Cleveland Rd., PO Box 266 South Bend, IN 46624 Bid was signed by: Matthew D. Cain Non -Collusion, Non -Discrimination Affidavit Form was completed Five percent (5%) Bid Bond was submitted BID: BASE BID TOTAL $149,500 ALTERNATE BID TOTAL $90,000 SELGE CONSTRUCTION CO., INC. 2833 S. I Ph. St. Niles, MI 49120 Bid was signed by: Justin Butler Non -Collusion, Non -Discrimination Affidavit Form was completed Five percent (5%) Bid Bond was submitted BID: BASE BID TOTAL $109,925 ALTERNATE BID TOTAL $65,700 Upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the above bids were referred to Engineering for review and recommendation. OPENING OF QUOTATIONS — SOUTH BEND POLICE DEPARTMENT BOILER REPLACEMENT (REPAIRS AND MAINTENANCE) Mr. Gilot advised that this was the date set for the receiving and opening of sealed quotations for the above referenced project. The following quotations were opened and read: HERRMAN & GOETZ, INC. 225 S. Lafayette Blvd. South Bend, IN 46601 Quotation was submitted by Larry Cripe Non -Collusion, Non -Discrimination Affidavit Form was completed Indiana Local Business Preference Claim completed QUOTATION: $58,200 �I REGULAR MEETING MARCH 10, 2020 47 D.A. DODD LLC. 14 E. Michigan St., P.O. Box 430 Rolling Prairie, IN 46371 Quotation was submitted by Jerry Ragsdale Non -Collusion, Non -Discrimination Affidavit Form was completed Indiana Local Business Preference Claim completed QUOTATION: $54,999 Upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the above quotations were referred to the Police Department for review and recommendation. OPENING OF QUALIFICATIONS — QUALIFIED CONTRATORS FOR LEAD HAZARD REDUCTION DEMONSTRATION GRANT - HUD (HUD OLHCHH GRANT Mr., Gilot advised that this was the date set for the receiving and opening of sealed qualifications for the above referenced service. Ms. Martin, Clerk of the Board, stated no qualifications were received. OPENING OF QUALIFICATIONS — QUALIFIED CONTRATORS FOR LEAD HAZARD REDUCTION DEMONSTRATION GRANT - IHCDA (IHCDA STATE GRANT) Mr. Gilot advised that this was the date set for the receiving and opening of sealed qualifications for the above referenced service. Ms. Martin, Clerk of the Board, stated no qualifications were received. AWARD BID AND APPROVE CONTRACT — 2020 TRUCKING OF BIOSOLIDS FOR LAND APPLICATION — PROJECT NO 120-022 (UTILITIES SEWAGE WORKS OPERATIONS, CONTRACTUAL SERVICES OTHER) Mr. Jacob Klosinski, Engineering, advised the Board that on February 25, 2020, bids were received and opened for the above referenced service. After reviewing those bids, Mr. Klosinski recommended that the Board award the contract to the lowest responsive and responsible bidder Trucks `R Us Inc., 23300 State Road 23, South Bend, IN 46614 in the amount of $119 per truck/per hour. Therefore, Ms. Maradik made a motion that the recommendation be accepted, and the bid be awarded, and the contract approved as outlined above. Ms. Dorau seconded the motion, which carried. AWARD BID AND APPROVE CONTRACT — GEMINI AT COLFAX — EXTERIOR RENOVATIONS — WATER MAIN — PROJECT NO 119-103 DIVISION D (RWDA TIFF Mr. Zach Hurst, Engineering, advised the Board that on February 25, 2020, bids were received and opened for the above referenced project. After reviewing those bids, Mr. Hurst recommended that the Board award the contract to the lowest responsive and responsible bidder Ritschard Bros., Inc., 1204 W. Sample St., South Bend, IN 46619 in the amount of $67,457. Therefore, Ms. Maradik made a motion that the recommendation be accepted, and the bid be awarded, and the contract approved as outlined above. Ms. Dorau seconded the motion, which carried. AWARD BID AND APPROVE CONTRACT — GEMINI AT COLFAX — EXTERIOR RENOVATIONS — ROOF REPLACEMENT — PROJECT NO. 119-103 DIVISION D RWDA TF Mr. Zach Hurst, Engineering, advised the Board that on February 25, 2020, bids were received and opened for the above referenced project. After reviewing those bids, Mr. Hurst recommended that the Board award the contract to the lowest responsive and responsible bidder Dudeck Roofing and Sheet Metal, Inc., 1634 S. Franklin St., South Bend, IN 46613 in the amount of $139,800. Therefore, Ms. Maradik made a motion that the recommendation be accepted, and the bid be awarded, and the contract approved as outlined above. Ms. Dorau seconded the motion, which carried. AWARD QUOTATION AND APPROVE CONTRACT SOUTH BEND POLICE DEPARTMENT SWAT GEAR PURCHASE (POLICE UNIFORMS) Mr. Mark Dollinger, Police Department, advised the Board that on February 20, 2020, quotations were received and opened for the above referenced gear. After reviewing those quotations, Mr. Dollinger recommended that the Board award the contract to the lowest responsive and responsible bidder, NextHill Capital Partners, LLC., d/b/a/ Star Uniform, 2302 E. Mishawaka REGULAR MEETING MARCH 10, 2020 48 Ave., South Bend, IN 46615, in the amount of $58,500. Therefore, Ms. Maradik made a motion that the recommendation be accepted, and the quotation be awarded, and the contract approved as outlined above. Ms. Dorau seconded the motion, which carried. APPROVE CHANGE ORDER NO. 14 — HOWARD PARK REDEVELOPMENT & ST. LOUIS BLVD. IMPROVEMENTS — PROJECT NO 117-047B (PARK BOND RETIF REGIONAL CITIES & CUMULATIVE CAPITAL) Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted Change Order No. 14 on behalf of Larson -Danielson Construction Co. Inc., 302 Tyler St., LaPorte, IN 46350, indicating the contract amount be increased by $29,728.18 and extended one -hundred, forty-five (145) days, for a new contract sum, including this Change Order, in the amount of $18,903,827.46 and a new completion date of May 8, 2020. Upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the Change Order was approved. APPROVE CHANGE ORDER NO. 1 — 2019 DEMOLITIONS DIVISION A PHASE 2 — PROJECT NO. 119-079 (VACANT & ABANDONED) Mr. Gilot advised that Mr. Kyle Silveus, Engineering, has submitted Change Order No. 1 on behalf of Ritschard Bros., Inc., 1204 W. Sample St., South Bend, IN 46619, indicating the contract amount be decreased by $19,065 and increased thirty-two (32) days, for a new contract sum, including this Change Order, in the amount of $106,760 and a new completion date of February 14, 2020. Upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the Change Order was approved. APPROVE CHANGE ORDER NO. 1 — PINHOOK PARK PAVILION IMPROVEMENTS — PROJECT NO. 118-077B (PARK BOND H&J DNR GRANT) Mr. Gilot advised that Ms. Alicia Czarnecki, Engineering, has submitted Change Order No. 1 on behalf of Larson -Danielson Construction Co., Inc., 302 Tyler St., LaPorte, IN 46350, indicating the contract amount be increased by $12,796.23 and extended fourteen (14) days, for a new contract sum, including this Change Order, in the amount of $177,367.23 and a new completion date of April 14, 2020. Upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the Change Order was approved. APPROVE CHANGE ORDER NO. 1 (FINAL) AND PROJECT COMPLETION AFFIDAVIT — ERSKINE WELL NO. 2 REHABILITATION — PROJECT NO 119-096 (WATER WORKS OTHER PROFESSIONAL SERVICES) Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted Change Order No. 1 (Final) on behalf of Peerless Midwest Inc., 55860 Russell Industrial Pkwy., Mishawaka, IN 46545 indicating the contract amount be a decreased by $2,600 for a new contract sum, including this Change Order, of $62,000. Also submitted was the Project Completion Affidavit indicating this new final cost of $62,000. Upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, Change Order No. 1 (Final) and the Project Completion Affidavit were approved. APPROVE CHANGE ORDER NO. 4 (FINAL) AND PROJECT COMPLETION AFFIDAVIT — LINCOLN WAY EAST CORRIDOR IMPROVEMENTS — SAMPLE TO TWYCKENHAM — PROJECT NO. 117-055A (TIF PARK BOND) Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted Change Order No. 4 (Final) on behalf of Walsh & Kelly, Inc., 24358 State Road 23, South Bend, IN 46614 indicating the contract amount be increased by $11,242.47 for a new contract sum, including this Change Order, of $501,696.36. Also submitted was the Project Completion Affidavit indicating this new final cost of $501,696.36. Upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, Change Order No. 4 (Final) and the Project Completion Affidavit were approved. APPROVE PROJECT COMPLETION AFFIDAVIT — FIRE STATION NOS. 3 AND 6 ABATEMENT — PROJECT NO. 118-047A (FIRE OTHER PROFESSIONAL SERVICES) Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted the Project Completion Affidavit on behalf of Clean Air Environmental Services, Inc., 64433 State Road 23, North Liberty, IN 46554, for the above referenced projects, indicating a final cost of $7,900. Upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the Project Completion Affidavit was approved. REGULAR MEETING MARCH 10, 2020 49 APPROVAL OF REQUEST TO ADVERTISE- FOR THE RECEIPT OF BIDS WATER TREATMENT CHEMICALS 2020-2024 (VARIOUS OPERATIONAL BUDGETS) In a memorandum to the Board, Mr. Bradley VanOosterum, Utilities, Water Treatment, requested permission to advertise for the receipt of bids for the above referenced chemicals. Therefore, upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the above request was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS AND TITLE SHEET — MAIN & COLFAX PARKING STRUCTURE REPAIRS 2020 — PROJECT NO. 115- 143B (BUILDING REPAIRS & MAINTENANCE SERVICES) In a memorandum to the Board, Ms. Becca Plantz, Engineering, requested permission to advertise for the receipt of bids for the above referenced project. Also presented at this time for approval and execution was the Title Sheet. Upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the above request to advertise was approved, and the Title Sheet was approved and signed. ADOPT RESOLUTION NO. 08-2020 — A RESOLUTION OF THE CITY OF SOUTH BEND INDIANA BOARD OF PUBLIC WORKS ON THE DISPOSAL OF UNFIT AND/OR OBSOLETE PROPERTY Upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO.08-2020 A RESOLUTION OF THE CITY OF SOUTH BEND, INDIANA BOARD OF PUBLIC WORKS ON THE DISPOSAL OF UNFIT AND/OR OBSOLETE PROPERTY FIREFIGHTER FIRE HELMET AND BOOTS WHEREAS, pursuant to I.C. 36-9-6-1 et. seq., the Board of Public Works ('Board") has the duty and authority to have custody, control, use, and to dispose of real and personal property owned by the City of South Bend, Indiana; and WHEREAS, IC 5-22-22-6 permits and establishes the procedure for disposal of personal property which is no longer needed by the City and which is unfit for the purpose for which it was intended; and WHEREAS, on February 2, 2020, Firefighter, Robert A. Rice retired from the South Bend, Indiana, Fire Department after Thirty -Three (33) years of service, and the Board of Public Safety of the City of South Bend, Indiana has determined that he has retired in good standing; and WHEREAS, Robert A. Rice has advised the Board that this Firefighter's fire helmet and boots ("Property") are of no further use to the Department, are of no practical value, and have an estimated market value of less than One -Thousand Dollars ($1,000.00); and WHEREAS, the Board has determined that the Property is worthless as that term is defined in I.C. 5-22-22-8(b); and WHEREAS, I.C. 5-22-22 permits and establishes procedures for the disposal of personal property which is either unfit for the purpose for which it was intended, no longer needed by the City, or property which is deemed worthless. NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend, Indiana, as follows: 1. The Property is no longer needed by the City of South Bend, is unfit for the purposes for which was intended, and has an estimated value of less than One -Thousand Dollars ($1,000.00). REGULAR MEETING MARCH 10, 2020 50 2. The Property may be demolished, junked or otherwise disposed in a manner determined by the Fire Chief, including donation to the Firefighter as a token for his years of service to the City of South Bend. ADOPTED at a meeting of the City of South Bend, Indiana, Board of Public Works held on March 10, 2020, at 1308 County -City Building, 227 West Jefferson Boulevard, South Bend, Indiana 46601. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS s/ Gary A. Gilot s/ Elizabeth A. Maradik s/ Therese J. Dorau s/ Jordan V. Gathers s/ Joseph R. Molnar ATTEST: s/Linda M. Martin, Clerk ADOPT RESOLUTION NO. 09-2020 — A RESOLUTION OF THE CITY OF SOUTH BEND INDIANA, BOARD OF PUBLIC WORKS ON THE TRANSFER OF REAL PROPERTY TO THE CITY OF SOUTH BEND REDEVELOPMENT COMMISSION Upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO.09-2020 A RESOLUTION OF THE CITY OF SOUTH BEND, INDIANA, BOARD OF PUBLIC WORKS AUTHORIZING THE TRANSFER OF REAL PROPERTY TO THE CITY OF SOUTH BEND REDEVELOPMENT COMMISSION WHEREAS, the City of South Bend, Indiana, Board of Public Works (the "Board") exists pursuant to Indiana Code Section 36-4-9-5, holds real property owned by the City of South Bend, Indiana (the "City") pursuant to Indiana Code Section 36-9-6-3, and is authorized to transfer such property to another governmental entity pursuant to Indiana Code Section 36-1-11- 8; and WHEREAS, the South Bend Redevelopment Commission, the governing body of the City of South Bend, Indiana, Department of Redevelopment (the "Commission"), exists and operates pursuant to Indiana Code Section 36-7-14 (the "Act"); and WHEREAS, the Board owns two (2) parcels of real property in the City, one (1) on Leland Avenue, commonly known as 738 N. Leland Avenue, South Bend, Indiana 46616, and one (1) on Rex Street, commonly known as 710 Rex Street, South Bend, IN 46616, both more particularly described on Exhibit A (together, the "Property"); and WHEREAS, the Board desires to convey the Property to the Commission pursuant to Ind. Code 36-1-11-8 for the purpose of making the Property available for re -use and redevelopment in accordance with the Commission's purposes and powers under the Act; and WHEREAS, it is anticipated that the Commission will adopt a resolution accepting the Board's conveyance of the Property to the Commission and appointing a representative to accept and record the deed received from the Board. NOW, THEREFORE, BE IT RESOLVED BY THE CITY OF SOUTH BEND, INDIANA, BOARD OF PUBLIC WORKS AS FOLLOWS: 1. The Board hereby approves the conveyance of the Property to the Commission in accordance with Indiana Code Section 3 6-1-11-8. 2. The President and Clerk of the Board are authorized and instructed to execute and attest, respectively, the quit claim deeds in substantially the forms attached hereto as Exhibits B and C, conveying all of the Board's right, title, and interest in the Property to the Commission. 0 REGULAR MEETING MARCH 10, 2020 51 1 1 3. The Board authorizes;David.Relos or Andrew Netter of the City's Department of Community Investment to present for recordation in the Office of the Recorder of St. Joseph County, Indiana, the deeds conveying the Property to the Commission, as well as to execute any other document necessary to affect the Board's conveyance to the Commission. 4. This Resolution will be in full force and effect upon its adoption by the Board. ADOPTED at a meeting of the City of South Bend, Indiana, Board of Public Works held on March 10, 2020, at 1308 County -City Building, 227 West Jefferson Boulevard, South Bend, Indiana 46601. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS s/ Gary A. Gilot s/ Elizabeth A. Maradik s/ Therese J. Dorau s/ Jordan V. Gathers s/ Joseph R. Molnar ATTEST: s/Linda M. Martin, Clerk APPROVAL OF AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA The following Agreements/Contracts/Proposals/Addenda were submitted to the Board for approval: Type Business Description Amount/ Motion/ Funding Second Professional Danch, Transform One (1) Lot into a $4,190 Maradik/Dorau Service Hamer & Three (3) Lot Minor (EDIT) Agreement Associates Subdivision for Redevelopment Purposes First Urban Revise Language Related to $550,000 Maradik/Dorau Amendment Enterprise Inclusive Procurement and (EDIT) to Agreement Association Contracting for Pilot Housing of South New Construction Program Bend, Inc. Professional enFocus, Inc. Consulting Services to Assist NTE $3,840 Maradik/Dorau Services the City's Payroll Processing (Admin & Mr. Gilot Proposal System Finance Abstained Professional disclosing he is Services) an unpaid enFocus Board Member with no benefit or conflict with this agreement Professional Jennifer L. Develop Amendments for $5,000 Maradik/Dorau Service Settle, LLC. South Bend's 2020 Zoning (DCI Admin) Agreement Ordinance Task Order Stantec Renegotiate Long Term NTE Maradik/Dorau Eight (8) Consulting Control Plan $150,000 Services, Inc. (Wastewater Professional Services LTCP En ineerin Amendment Abonmarche Design Work for St. Louis $15,400; Maradik/Dorau No. 3 to Consultants, Blvd. Festival Street New Total Agreement Inc. Improvements $280,800 (Park Bond Series D REGULAR MEETING MARCH 10, 2020 52 Statement of Crowe LLP Reduction of DFO Project N/A Maradik/Dorau Work No. 003 Scope Access to Bald Storm Sewer Access for 201 N/A Maradik/Dorau Separate Mountain, S. Main St. for Emergency Storm Sewer LLC Overflow Pipe Installation Agreement Special Locution Compatible Upgrade of Fire $25,085 Maradik/Dorau Purchase Systems Inc. Alert System Software and (Fire Capital Hardware for Fire Station No. Improvements 2 ) Amendment WGI Provide Evacuation Plans for $4,500: Maradik/Dorau No. 2 to (Formerly Wayne St., Leighton, and New Total Professional Carl Walker, Main and Colfax Parking $204,500 Services Inc.) Structures (Building Agreement Repairs and Maintenance Professional RoadBotics Assessment of City Road NTE $39,280 Maradik/Dorau Services Surface Conditions (LRSA) Agreement Contract South Bend Subsidize Costs of Six (6) $480,000 Maradik/Dorau Heritage Unit Rental Housing (CDBG) Foundation, Construction Inc. Contract South Bend Subsidize Cost of $90,000 Maradik/Dorau Police Neighborhood Action (CDBG) Department Reclamation Patrols Program APPROVAL OF PERMIT AND LICENSE APPLICATIONS The following Dermit and license annlientinnc were nrecenfi-d fnr arnnrnval- Applicant Description Date/Time Location Motion Carried Sunburst Street Closures June 6, 2020; Begins at Four Winds Maradik/Dorau for Special 6:00 a.m. - Field and Ends at the 50 Events 11:00 a.m. Yard Line at Notre Dame Field Michiana Ride Street Closures April 26, 2020; Starts and Ends at 3730 Maradik/Dorau for Autism for Special 12:00 p.m. Edison Lake Pkwy. Events South Bend Streets are West on Cleveland to Nimtz Pkwy. to US 20/31 Bypass MS Walk — Street Closures May 2, 2020; IUSB Campus Pedestrian Maradik/Dorau South Bend for Special 9:00 a.m.- Bridge from Apartments Events 12:00 p.m. onto Northshore Blvd. to Joe Kernan Park and back to Campus along Northside. Participants Stay on Sidewalks Dia Del Nino Street Closures April 30, 2020; Madison St., Main to Maradik/Dorau for Special 2:00 p.m. - Lafayette Blvd. Events 10:00 P.M. Steps for Kids Street Closures April 19, 2020; Four Winds Field on Maradik/Dorau Fun Walk for for Special 8:00 a.m.- 1:00 Lafayette Blvd. North to St. Jude Events p.m. Washington St., West to Williams St., back to Four Winds Field Living Stations Street Closures April 5, 2020; Chapin St. to Dubail to Maradik/Dorau of the Cross for Special 3:30 p.m.- 6:00 Kemble to Donald St., Our Lady of Events p.m. back to Chapin St. REGULAR MEETING MARCH 10, 2020 53 E u Hungary) Living Stations Street Closures April 5, 2020; Huron St.: Dundee to Maradik/Dorau of the Cross 2 for Special 2:00 p.m. - Washington St. (St. Adalbert) Events 4:30 p.m. Chet Street Closures April 25, 2020; Holy Cross Church at Maradik/Dorau Waggoner for Special 7:00 a.m. - Wilber to Elwood to Little League Events 8:30 a.m. Portage to Cemetery, Parade back to Portage to Boland, Boland to Riverside to Chet Waggoner Little League Park Peace Run 5K Street Closures May 2, 2020; Starts at 719 N. Notre Maradik/Dorau for Special 8:00 a.m. - Dame Ave., North to Events 10:30 a.m. Corby Blvd., West on Corby to Hill St., South on Hill St. to Crescent Ave., North on Niles Ave. onto East Bank Trail, and back to 719 N. Notre Dame Ave. The General Sidewalk Cafe Monday- 609-613 E. Jefferson Maradik/Dorau Deli & Cafe Permit Friday, 7 a.m.- Blvd. 12 a.m.; Saturday, 9 a.m.-12 a.m.; Sunday, 9 a.m.-7 p.m. (All Subject to Change) Horizon Long Term Feb. 24, 2020 1130 South Bend Ave. Maradik/Dorau Construction Occupancy — Sept. 1, Group Permit 2020; 8:00 a.m. — 5:00 p.m. FAVORABLE RECOMMENDATIONS - PETITION TO VACATE THE NORTH/SOUTH ALLEY FROM THOMAS ST. BETWEEN MCPHERSON AND LAUREL STREETS THENCE SOUTH 134.475 FT. TO THE NORTHERN MOST PORTION OF THE FIRST EAST/WEST ALLEY BETWEEN LAUREL ST. AND THE NORTH/SOUTH ALLEY Mr. Gilot indicated that Emily Bastine de Hernandez, on behalf of El Campito, Inc., 1024 W. Thomas St., South Bend, IN 46601, has submitted a request to vacate the above referenced alley. Mr. Gilot noted the Fire Department, Police Department, Community Investment, Engineering, and Street Department all recommend in favor of the vacation, which meets the criteria of I.C. 36-7-3-13. He advised the Board that Community Investment stated the alley was already vacated back in the 1970's. Engineering agreed but noted there is no Ordinance found confirming the official vacation of the alley. Mr. Eric Horvath, Public Works, requested the Board review the distance listed at 153.8 ft. noting that is incorrect. The Board reviewed the map and confirmed the distance should be corrected to 134.475 ft. Therefore, Ms. Maradik made a motion recommending a favorable recommendation for the request for vacation with the revised description. Ms. Dorau seconded the motion which carried. APPROVE CONSENT TO ANNEXATION AND WAIVER OF RIGHT TO REMONSTRATE Mr. Gilot stated that the Board is in receipt of the following Consent to Annexation and Waiver of Right to Remonstrate. The Consent indicates that in consideration for permission to tap into public water/sanitary sewer system of the City, to provide water/sanitary sewer service to the below referenced property, the applicant waives and releases any and all rights to remonstrate against or oppose any pending or future annexations of the property by the City of South Bend: REGULAR MEETING MARCH 10, 2020 54 A. Douglas M. Konieczny, P.O. Box 1088, Granger, IN 46530 1. 18455 Forest Glade Dr. — Water/Sewer (Key No.002-1014-0304) Upon a motion by Ms. Maradik, seconded by Ms. Dorau and carried, the Consent to Annexation and Waiver of Right to Remonstrate was approved as submitted. RATIFY APPROVAL AND/OR RELEASE CONTRACTOR EXCAVATION AND OCCUPANCY BONDS The Division of Engineering Permit Department recommended that the following bonds be ratified pursuant to Resolution 100-2000 and/or released as follows: Business Bond Type Approved/ Released Effective Date Cressy & Everett Commercial Corporation Occupancy Approved February 24, 2020 Mike Cza'kowski Builders LLC. Occupancy Approved February 25, 2020 InfraSource Construction, LLC. Occupancy Approved February 26, 2020 JKES, Inc. Occupancy Released March 18, 2020 S&K Building Services Occupancy Released Aril 23, 2020 Macle, Inc. d/b/a Freije Engineered Solutions Co. Occupancy Approved February 27, 2020 Peacock & Company Inc. Occupancy Approved February 28, 2020 Harvey Jackson Occupancy Approved February 28, 2020 Mike Cza'kowski Builders LLC. Excavation Approved February 25, 2020 InfraSource Construction, LLC. Excavation Approved February 26, 2020 Macle, Inc. d/b/a Freije Engineered Solutions Co. Excavation Approved February 27, 2020 JKES, Inc. Excavation Released March 29, 2020 Harvey Jackson Contractors Approved February 28, 2020 Ms. Maradik made a motion that the bond's approval and/or release as outlined above be ratified. Ms. Dorau seconded the motion, which carried. APPROVE CLAIMS Ms. Maradik stated that a request to pay the following claims in the amounts indicated has been received by the Board; each claim is fully supported by an invoice; the person receiving the goods or services has approved the claims; and the claims have been filed with the City Fiscal Officer and certified for accuracy. Name Amount of Claim Date City of South Bend $5,068,164.37 03/10/2020 City of South Bend $15,046.80 03/05/2020 City of South Bend $2,008,192.67 02/29/2020 U.S. Bank National Assoc.; Eddy St. Phase II; Requisition No. 21 $59,508.68 03/03/2020 St. Joseph County Housing Consortium $30,000 02/27/2020 St. Joseph County Housing Consortium $23,980.64 02/27/2020 Therefore, Ms. Maradik made a motion that after review of the expenditures, the claims be approved as submitted. Ms. Dorau seconded the motion, which carried. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Gilot, seconded by Ms. Maradik and carried, the meeting adjourned at 10:08 a.m. BOARD OF PUBLIC WORKS Gary A. Gilot, President REGULAR MEETING MARCH 10, 2020 55 ATTEST: r l Linda M. Martin, C erk 1 11 Eliza eth A. Maradik, Member Therese J. Dorau, Member Jordan V. Gathers, Member Joseph R. Molnar, Member