HomeMy WebLinkAbout03052020 Agenda Review SessionAGENDA REVIEW SESSION MARCH 5, 2020 44
The Agenda Review Session of the Board of Public Works was convened at 10:33 a.m. on
March 5, 2020, by Board President Gary A. Gilot, with Board Members Elizabeth Maradik,
Therese Dorau, Jordan Gathers, and Joseph Molnar present. Also present was Attorney Clara
McDaniels. Board of Public Works Clerk, Linda M. Martin, presented the Board with a proposed
agenda of items presented by the public and by City Staff.
Board members discussed the following item(s) from the agenda.
- Professional Services Agreement — Danch, Hamer & Associates
Mr. Dave Relos, Community Investment, stated this agreement is for a replat of the former
Hamilton Towing lot. He explained they will subdivide the southern quarter into three (3) %2 acre
lots.
- Award Bids — Gemini at Colfax Apartments
Mr. Zach Hurst, Engineering, stated both Ritschard Bros. and Dudeck Roofing are WBE owned
businesses and these projects will exceed the city's threshold for diversity. He noted they will
have to reject the bids for the other part of the project due to the contractors not filling out the
WBE/MBE forms. Attorney McDaniels stated to clarify, they were found non -responsive to the
bid because they didn't fill out the required forms or stated they aren't subcontracting any part of
the project.
- Access to Separate Storm Sewer Access — Bald Mountain, LLC
Mr. Zach Hurst, Engineering, stated this is for the installation of an overflow pipe at Barnes and
Thornburg's location. He added they have met all of the city requirements for the installation.
- Professional Services Agreement — RoadBotics
Mr. Scott Kreeger, Engineering, stated Robotics take images of all the city roadways and gives
feedback in GIS on road surface conditions. Mr. Gilot asked if the paser system is being used.
Mr. Kreeger stated they are not using the system because Roadbotic's numbers are reversed from
the paser's. He explained a good rating on their part would read as a poor rating through the
paser system and vice versa.
- Opening of Quotations — South Bend Police Department Boiler Replacement
Attorney McDaniels stated this is for the replacement of one (1) boiler of three (3) that
communicate with each other at the Police Department. She added this replacement unit will
have to be compatible with the other equipment, therefore, to operate correctly.
- Opening of Qualifications — Contractors ,for Lead Hazard Reduction
Mr. Gilot questioned the qualifications of handling lead removal for the contractors. Ms.
Maradik stated they have to be certified in lead handling to get on the list for lead removal.
- Alley Vacation — El Campito, Inc.
Ms. Maradik noted there is a jog in the east/west alley that connects the two east/west sections of
the alley, and this vacation request needs to be clear that it won't close that part of the
north/south alley crossing that jog. She requested Attorney McDaniels review and rewrite the
legal description. The Board asked that the petitioner be contacted also to let them know the
change to their request.
- Street Closure — MS Walk
Ms. Maradik stated the Board awarded a project to repair the sidewalks at Joe Keman Park area,
the same sidewalk being requested for the MS Walk. She suggested the Board may need to
decline this request if it is going to be under construction at that time. Ms. Martin noted the
committee met with the petitioner to go over the event request, and the Construction Manager
was at the meeting so she would make sure that was brought up to the applicants.
No other business came before the Board. Upon a motion by Mr. Gilot, seconded by Ms.
Maradik and carried, the meeting adjourned at 11:00 a.m.
BOARD OF PUBLIC WORKS
Gary A. ilot, Preside t
Elizabeth A. Maradik, Member
AGENDA REVIEW SESSION MARCH 5, 2020 45
Therese J. Dorau, Member
Jordan V. Gathers, Member
Joseph R. Molnar, Member
ATTEST:
Tnda M. Martin, C erk
REGULAR MEETING MARCH 10, 2020
The Regular Meeting of the Board of Public Works was convened at 9:31 a.m. on Tuesday,
March 10, 2020, by Board President Gary A. Gilot, with Board Members Elizabeth Maradik,
Jordan Gathers, and Joseph Molnar present. Board Member Therese Dorau joined the meeting at
9:33 a.m. Also present was Attorney Sandra Kennedy and Clerk of the Board, Linda Martin.
APPROVE MINUTES OF PREVIOUS MEETING
Upon a motion made by Ms. Maradik, seconded by Mr. Molnar and carried, the minutes of the
Agenda Review Session, Regular Meeting and Claims Meeting of the Board held on February
20, 25 and March 3, 2020, were approved.
OPENING OF BIDS — EAGLE WAY SEWER EXTENSION — PROJECT NO. 119-095
(RWDA TIF)
This was the date set for receiving and opening of sealed bids for the above referenced project.
The Clerk tendered proof of publication of Notice in the South Bend Tribune, which was found
to be sufficient. The following bids were opened and publicly read:
HRP CONSTRUCTION INC.
5777 Cleveland Rd., PO Box 266
South Bend, IN 46624
Bid was signed by: Matthew D. Cain
Non -Collusion, Non -Discrimination Affidavit Form was completed
Five percent (5%) Bid Bond was submitted
BID:
BASE BID TOTAL $324,000
ALTERNATE BID TOTAL $50,400
RITSCHARD BROS., INC.
1204 W. Sample St.
South Bend, IN 46619
Bid was signed by: Donald Ritschard, Jr.
Non -Collusion, Non -Discrimination Affidavit Form was completed
Five percent (51/o) Bid Bond was submitted -
BID:
BASE BID TOTAL $261,134
ALTERNATE BID TOTAL $20,685
INDIANA EARTH, INC.
10343 McKinley Hwy.
Osceola, IN 46561
Bid was signed by: Mark Osler
Non -Collusion, Non -Discrimination Affidavit Form was completed
Five percent (5%) Bid Bond was submitted