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Home My WebLink AboutRM 10-25-85October 25, 10:00 a.m. Presiding O SOUTH BEND REDEVELOPMENT COMMISSION REGULAR SCHEDULED MEETING 1985 ficer: Mr. F. Jay Nimtz President 1. ROLL CAIL Members Present: MemberslAbsent: Legal C unsel: Redevel went Staff: Bureau Of Housing Staff: News Media: Others: 1200 County -City Building 227 W. Jefferson Boulevard South Bend, Indiana 46601 Mr. F. Jay Nimtz, President Mr. Michael Donoho, Assistant Secretary Mr. Sandy Combs, Member Ms. Paula Auburn, Vice President Mr. Roman J. Piasecki, Secretary Ms. Eugenia Schwartz Mrs. Ann Kolata, Executive Deputy Director Ms. Denise Sullivan, Office Manager Mr. Rick Pitts, Econ. Dev. Specialist Ms. Mary Richmond, Project Director Mr. Ted Leverman, Project Director Ms. Jeanne Derbeck, South Bend Tribune Ms. Brenda Gardon, WSBT -TV Ms. Glenda Rae Hernandez 2. APPROVAL OF MINUTES Upon a motion made by Mr. Donoho, seconded by Mr. Conks and unanimously carried, the minutes of the Fegular Meeting of Friday, October 25, 1985 were approved. 3. APPROVAT OF CLAIMS Upon a motion made by Mr. Combs, seconded by Mr. Doncho and unanimously carried, the Commission. formally approved the claims submitted October 10, October 17, and October 24, 1985, and ordered checks dated October 16, October 23 and November 1, 1985 to be released. P.E.A. Commerc Clearing Housing $ 61.97 Mr. Charles L. Stoddard 220.63 MINUTES OF THE REGULAR MEETING OF FRIDAY, OCTOBER 25, 1985 WERE APPROVED COMMISSION FORMALLY APPROVED CLAIMS SUBMITTED OCTOBER 10, OCTOBER 17, AND OCTOBER 23, 1985, AND ORDERED CHECKS DATED OCTOBER 16, OCTOBER 23 AND NOVEMBER 1, 1985 TO BE RELEASED South Bend I Regular Meei W 4. development Commission ng - October 25, 1985 OF CLAIMS (Cont.) St. Jos ph County Treasurer A.B. Dick Products Abstract & Title Corp. Burkhart Advertising Co. Business, System, Inc. Chamber of Commerce Indiana Bell Communication Daniel Kois Ann Kol to National. Council for Econ. Dev. P.D.H. Office Products S.B.N. Flight Inc. South B nd Drafting Supply South B nd Tribune Sweeper Company Warren rham- Lamont, Inc. Small Business Dev. Center Country Gardens Nat. As oc. of Bus. Economists Abstrac & Title Corp. Career Track Compu Add Dainty Maid Bake Shop Federal Express 1st Source Auto Lease IUSB Co tinuing Education St. Jos ph Bankcard Tippecanoe Place Small as. Dev. Center Small Business Report FICA P.E.R.F. Payroll: 9 -14 thru 9 -27 -85 Payroll: 9 -28 thru 10 -11 -85 Total Grand Total There wdre no communications 5. OLD There wals no old business. 45.87 2,289.00 35.00 1,385.00 18.71 33.00 296.68 75.00 525.54 295.00 244.08 563.25 33.00 108.00 145.93 37.65 3,000.00 24.95 10.00 450.00 135.00 495.00 8.45 130.00 231.71 255.00 32.04 520.30 24.95 68.00 1,751.22 3,178.43 12,127.63 12,056.71 $40,912.70 $40,912.70 -2- THERE WERE NO COMMUNICATIONS THERE WAS NO OLD BUSINESS South Bend Regular Mee 6. NEW BUS a. Co and elopment Commission - October 25, 1985 proval requested for a p connection with the Emer m in accordance with the Bureau of .y . Contractor Daniel & Eliza Boyd Colip Electric Company 1207 W. Thomas Upop a motion made by Mr. Combs, seconded by Mr. Donoho and unanimously carried, the Con#ission approved a proposal and grant in co ection with the Emergency Repair Program as isted above. b. Co ssion ap co ection wi with the for proposals in Loan Program in tion from the Contractor William & Jerelyn Adams V.V. Engle Construction 2634 W. Fisher Mary Zakrowski First Source Builders 458 S. Harris Fraiices Jackson V.V. Engle Construction 1138 W. Jefferson Lula Polk V.V. Engle Construction 1148 W. Jefferson La a Davis V.V. Engle Construction 306 N. Walnut Mrs Kolata explained that these are clean-up contracts all related to one contractor, Bockaj Construction, who has since stopped doi g work for the Bureau of Housing. These are a variety of repairs for work that didn't hold up over the first year after rehab. The con ractors retainage fee has been retained for these properties. If the amount of work a9z $345.00 COMMISSION APPROVED A PROPOSAL AND CLAIM IN CONNECTION WITH THE EMERGENCY REPAIR PROGRAM AS LISTED ABOVE �1_� $1,480.00 $ 630.00 $ 240.00 $ 470.00 $1,171.00 South Bend Regular Me, 6. NEW BU b. Co. elopment Commission - October 25, 1985 (Cont.) beyond the retainage fee, the Bureau of ng will pay the difference. Mrs Kolata noted that Laura Davis, 306 N. Walnut, is a City employee within the Neighborhood Code Enforcement Department. Upoii the approval of the original loan it was determined that there was no conflict of int rest involved. UpoA a motion made by Mr. Combs, seconded by COMMISSION APPROVED Mr. Donoho and unanimously carried, the PROPOSALS INiCONNECTION Comiission approved proposals in connection WITH THE AFFORDABLE LOAN wi th the Affordable Loan Program as listed PROGRAM AS LISTED ABOVE c. Co ssion approval requested for a commercial lease with Charismatic Renewal Services, Inc., for a property located at 221 N. Michigan Mr. Rick Pitts explained that this lease involves leasing the rights to gain access to the facade and immediate interior of the former Roma building located at 221 N. Michigan Street. The purpose of the lease is to remove extraneous material such as boards covering the windows, signs, wood shingles, etc A list of items needed to improve the fate appearance of the building was prepared. The owners have agreed to perform the portion of those items that can be done by their maintenance personnel. This minimal improvement of the former Roma building will tie in with the renovation of the Palais Royale and the Morris Civic. This may also create some interest in the purchase and co lete renovation of the Roma building. The wor will begin within five days after not fication to the low bid contractor. Upon a motion made by Mr. Donoho, seconded by COMMISSION APPROVED A COM- Mr. Combs and unanimously carried, the MERCIAL LEASE WITH CHARIS- Co ssion approved a commercial lease with MATIC RENEWAL SERVICES, Charismatic Renewal Services, Inc., for a INC., FOR PROPERTY LOCATED property located at 221 N. Michigan Street. AT 221 N. MICHIGAN STREET -4- South Bend Regular Me 6. NEW BU d. Co co fi elopment Commission - October 25,1985 ( font . ) wi services. to amend a Mrs Kolata noted that the Commission entered into a contract with Springsted, Incorporated, on July 11, 1985. Under the terms of this contract, Springsted would be paid an amount not to exceed $24,500 with out -of- pocket ex ses not to exceed $4,000. The Commission has received a letter from Springsted explaining that there have been some extra trips to South Bend and extra work caused by so discrepancies in data that had been given to Springsted. In trying to reconcile those itents, Springsted has incurred some additional expEmses. They are requesting an increase in the reimbursement amount from $4,000 to $6,000 and also due to their increased time an additional $3,400 be paid over the original contract amount. Considering the amount of ti Springsted has put into this project, the staff feels that this is a justified increase. Ms. Schwartz commented that this matter was brought to the Commission for their approval; but technically under the terms of the contract, Jon Hunt has the ability to authorize additional travel expenses and re' ursement for out -of- pocket expenses. Spr ngsted's additional time has been put in at the request of the Department, and under the terms of the contract we are required to pay that amount. The staff wanted to bring thi request to the Commission for their app oval as well. Upoi a motion made by Mr. Donoho, seconded by Mr. Combs and unanimously carried, the Co ssion approved an amendment to a contract with Springsted, Incorporated, for financial consulting services. e. Comiission approval requested for approval of the Official Statement for the tax incremental fin ce bond issue. —5— COMMISSION APPROVED AN AMENDMENT TO A CONTRACT Tn ETH SPRINGSTED, INCOR- PORATED, FOR FINANCIAL CONSULTING SERVICES South Bend Regular Mei 6. NEW BU e. Co: elopment Commission - October 25, 1985 (Cont.) Ms. Schwartz explained that the Commission was provided with a preliminary and tentative Official Statement as prepared by Springsted, Incorporated, for the tax incremental finance bond issue. This Official Statement outlines in very technical terms all of the various aspects of this proposed issue. The staff is asking the Commission's acceptance of this pre iminary Official Statement with the ability of the Redeveloment Commission President, bond counsel and the City Attorney's office to make any necessary final technical changes to put the statement in a form that meets all the legal requirements. This will be the document that will be made available to the potential bidders on the tax incremental bond. The official notice of the intent to sell the bonds will be published Friday, November 1 and November 8, 1985. The final acceptance of the bids is tentatively set for November 19, 1985, at 12:00 noon. Upon a motion made by Mr. Combs, seconded by Mr. Donoho and unanimously carried, the Commission approved the official statement and authorized the President, together with bond coLuisel and the City Attorney's office, to mak any necessary technical changes. a. L. Xeen Bui Mr. Rick Pitts stated that the staff has contacted the two other original bidders that submitted proposals for the L. Keen building. Neither bidder wishes to proceed under the terms of their initial proposal. The staff recommends that the property be readvertised for disposition. The staff expects that at least one of the original bidders will be rebidding with a modification of their on final proposal. A schedule for sale of the bui ding will be prepared and provided to the Co ssion. � i a motion made by Mr. Combs, seconded by Donoho and unanimously carried, the COMMISSION APPROVED THE OFFICIAL STATEMENT AND AUTHORIZED THE PRESIDENT, TOGETHER WITH BOND COUNSEL AND THE CITY ATTORNEY'S OFFICE, TO MAKE ANY NECESSARY TECHNICAL CHANGES,)' ..S .O. South Bend l Regular Mee, 7. elopment Commission - October 25, 1985 REPORTS (Cont.) Co ssion authorized the staff to proceed with readvertisement for sale of the L. Keen building with the same specifications as originally prepared. 8. COMMISSION MEETING 01 The next Regular Meeting of the Commission wil be held on Friday, November 8, 1985 at 10: 0 a.m. There being no further business to come before the Commission, Mr. Combs made a motion that the meeting be adjourned. Mr. Piasecki seconded the motion and it was unanimously carried. The meeting was adjourned at 10:20 a.m -7- COMMISSION AUTHORIZED THE STAFF TO PROCEED WITH READVERTISEMENT FOR SALE OF THE L. KEEN BUILDING WITH THE SAME SPECIFICATIONS AS ORIGINALLY PREPARED NEXT COMMISSION MEETING • • 1 i i omf ata, Executive Deputy Director